HomeMy WebLinkAboutOlympic Peninsula Loop Culinary Tourism Association 2026 Lodging Tax - 122225 Scrivener error pg 2 fixedAGREEMENT FOR 2026 HOTEL -MOTEL FUNDING FOR TOURISM SERVICES
FOR OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION
This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and
OLYMPIC PENINSUAL LOOP CULINARY TOURISM ASSOCIATION ("RECIPIENT").
WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State
of the State of Washington under UBI number 602-934-255; and
WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson
COUNTY, as authorized by Chapter 67.28 RC W and Chapter 3.25 Jefferson COUNTY Code; and
WHEREAS, the COUNTY appointed the Jefferson COUNTY Lodging Tax Advisory
Committee ("LTAC") to review and recommend lodging tax proposals submitted to the COUNTY,
as authorized by RCW 67.28.1817 and Chapter 3.25 Jefferson COUNTY Code; and
WHEREAS, RECIPIENT submitted a qualified lodging tax proposal to the LTAC;
WHEREAS, the LTAC reviewed and recommended funding all or part of RECIPIENT's
qualified lodging tax proposal to the Jefferson County Board of Commissioners;
WHEREAS, the Jefferson County Board of Commissioners reviewed the LTAC
recommendation for funding all or part of RECIPIENT's qualified lodging tax proposal and
finalized an award of $11,450 for the purposes recommended by the LTAC ("Final LTAC Award");
IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the
parties as follows:
1. SERVICES TO BE PERFORMED USING THE LTAC AWARD
a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final LTAC
Award for the approved tourism promotion services listed in Exhibit A and for no other
purpose during the 2026 fiscal year.
b. If the Final LTAC Award does not specify the approved tourism promotion services, then
the use of the amounts approved in the Final LTAC Award shall be limited to the proposed
tourism promotion services listed in RECIPIENT's proposal for the 2026 fiscal year, a copy
of which is attached as Exhibit B.
2. RESPONSIBILITIES OF RECIPIENT
a. On or before January 31, 2026; April 30, 2026; July 31, 2026; October 31, 2026; and
January 31, 2027, RECIPIENT shall provide to the COUNTY all of the following, which
are more specifically described in Exhibit C:
i. A quarterly report of the use, services, programs and activities of RECIPIENT
under this Agreement for the prior quarter;
ii. A quarterly financial statement detailing revenues, expenses and cash balances for
the prior quarter; and for the final quarter report, the financial statement shall also
include a detailed financial statement for all 2026.
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 1 of 43
id. On or before January 31, 2026 or upon execution of this Agreement, whichever is
later, provide to the COUNTY: A billing invoice requesting payment of Hotel -
Motel Funding for the 2026 fiscal year.
b. For a minimum of six (6) years, maintain documented proof of payments made, contracts
executed, and other expenditures authorized under this Agreement. Upon reasonable
notice, provide access to COUNTY or State representatives to audit those records.
c. Funding provided by this Agreement may only be expended on the services described in
Section 1 of this Agreement. Any monies used for other services or purposes shall be
refunded to Jefferson COUNTY. Any monies under -expended of the total funding
allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31,
2027.
d. By February 28th of each year provide all of the following information on Exhibit B,
attached hereto and incorporated by reference for the previous year.
i. Each festival, event, or tourism facility owned and/or operated by RECIPIENT.
ii. The amount of lodging tax revenue allocated for expenditure (whether actually
expended or not) by RECIPIENT on each festival, event or tourism facility.
iii. Estimated number of tourists served at each festival, event or tourism facility.
("Tourist" includes persons traveling more than 50 miles to the location of the
event, festival or facility and overnight stays in the area).
iv. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels,
motels, resorts, bed and breakfasts, or commercial campgrounds).
v. Measurements that demonstrate the impact of increased tourism attributable to the
event, festival or facility.
3. RESPONSIBILITY OF JEFFERSON COUNTY
a. The COUNTY shall provide RECIPIENT funding from Hotel -Motel Tax receipts to be used
in support of their responsibilities as defined under this Agreement.
b. Said funding is in the amount of the Final LTAC Award for the 2026 fiscal year. Payment is
conditioned on full compliance with this Agreement, including but not limited to, the
submittal of the reports required by Section 2.
c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available
billing cycle.
4. TERM
This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on
December 31, 2026, except for the reports required in Section 2, which are due January 31, 2027
and February 28, 2027.
5. ASSIGNMENT
A party's interests in this in this Agreement may not be assigned to any other person.
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 2 of 43
6. TERMINATION
a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30)
days written notice in the event expected or actual revenue from the Hotel -Motel Tax is
reduced or limited in any way, or for non-performance of duties under this Agreement, or
for any reason.
b. RECIPIENT may terminate this Agreement upon thirty (30) days written notice to the
COUNTY. In the event of termination under this clause, the COUNTY shall be liable to
pay only for services rendered prior to the effective date of termination. If termination
covers a period for which payment has already been made, RECIPIENT shall refund to the
COUNTY a pro -rated share of the payment based upon the balance of time remaining in the
paid period, unless otherwise negotiated.
7. HOLD HARMLESS
a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents
and volunteers (and their marital communities) harmless from and shall process and
defend at its own expense, including all costs, attorney fees and expenses relating thereto,
all claims, demands, or suits at law or equity arising in whole or in part, directly or
indirectly, from RECIPIENT's negligence or breach of an of its obligations under this
Agreement; provided that nothing herein shall require RECIPIENT to indemnify the
COUNTY against and hold harmless the COUNTY from claims, demands or suits based
solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers
(and their marital communities), and; provided further that if the claims or suits are
caused by or result from the concurrent negligence of. (a) RECIPIENT's agents or
employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and
their marital communities), this indemnity provision with respect to claims or suits based
upon such negligence, and or the costs to the COUNTY of defending such claims and
suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence,
or the negligence of RECIPIENT's agents or employees.
b. RECIPIENT specifically assumes potential liability for actions brought against the
COUNTY by RECIPIENT's employees, including all other persons engaged in the
performance of any work or service required of RECIPIENT under this Agreement and,
solely for the purpose of this indemnification and defense, RECIPIENT specifically
waives any immunity under the state industrial insurance law, Title 51 RCW.
RECIPIENT recognize that this waiver was specifically entered into pursuant to
provisions of RCW 4.24.115 and was subject of mutual negotiation.
8. INSURANCE
RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise
required, the following insurance:
a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general
liability coverage on a form acceptable to Jefferson COUNTY Risk Management for
bodily injury, personal injury, and property damage, with a limits of not less than in the
amount of at least $1 million per occurrence, for bodily injury, including death, and
property damage; and
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 3 of 43
b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RC W, for the term of
this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk
Management, upon request.
9. INDEPENDENT CONTRACTOR
a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with
respect to the services provided pursuant to this Agreement.
b. Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto.
c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits
accorded COUNTY employees by virtue of the services provided under this Agreement.
d. The COUNTY shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to RECIPIENT, or any
employee, representative, agent or subcontractor of RECIPIENT.
e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state
industrial insurance, tax reports, business licenses, registrations, and all other obligations
of an independent organization.
10. COMPLIANCE WITH LAWS
RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the
work to be done under this Agreement.
11. CHOICE OF LAW
The parties agree that this Agreement is entered into in the State of Washington. This Agreement
shall be governed by and construed under the laws of the United States, the State of Washington
and the County of Jefferson, as if applied to transactions entered into and to be performed wholly
within Jefferson County, Washington between Jefferson County residents. No party shall argue
or assert that any state law other than Washington law applies to the governance or construction
of this Agreement.
12. DISPUTES
a. The parties agree to use their best efforts to prevent and resolve disputes before they
escalate into claims or legal actions. Any disputed issue not resolved under this
Agreement shall be submitted in writing within 10 days to the County Risk Manager,
whose decision in the matter shall be final, but shall be subject to judicial review.
b. If either party deem it necessary to institute legal action or proceeding to enforce any
right or obligation under this Agreement, each party in such action shall pay for its own
attorney's fees and court costs.
c. Any legal action shall be initiated in the Superior Court of the State of Washington for
Jefferson County, subject to the venue provisions for actions against counties in RCW
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 4 of 43
36.01.050. The parties agree that the parties have the right of appeal from such decisions
of the Superior Court under the laws of the State of Washington.
d. RECIPIENT consents to the personal jurisdiction of the courts of the State of
Washington.
13. DISCRIMINATION PROHIBITED
RECIPIENT with regard to the project to be completed under this Agreement, shall not
discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color,
national origin, honorably discharged veteran or military status, or the presence of any sensory,
mental, or physical disability or the use of a trained dog guide or service animal by a person with
a disability, unless based upon a bona fide occupational qualification in the selection and
retention of employees, materials, supplies, or subcontractors.
14. INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated
agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations,
representations, or agreements written or oral.
15. PUBLIC RECORDS ACT
This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record
under the Public Records Act, RCW Chapter 42.56.
16. RECORDS RETENTION AND AUDIT AUTHORIZATION
a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made,
contracts executed and other expenditures authorized under your Agreement with Jefferson
COUNTY.
b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives
to audit records related to the funds provided to RECIPIENT under this Agreement.
17. NO SEVERABILITY
The terms of this Agreement are not severable. If any provision of this Agreement or the
application of this Agreement to any person or circumstance shall be invalid, illegal, or
unenforceable to any extent, the remainder of this Agreement and the application this Agreement
shall not be enforceable.
18. SURVIVAL
Those provisions of this Agreement that by their sense and purpose should survive the term of
this Agreement shall survive the term of this Agreement for a period equal to any and all relevant
statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions
begun within that period.. Without limiting the generality of the preceding sentence, and for the
avoidance of doubt, the provisions that survive the term of this agreement include: (a) controlling
law; (b) insurance; and, (c) indemnification.
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 5 of 43
19. AMENDMENT, MODIFICATION AND WAIVER
a. This Agreement may be not be amended or modified to change the approved tourism
promotion services in the Final LTAC Award.
b. Only the Jefferson County Board of Commissioners or their delegate by writing
(delegation to be made prior to action) shall have the expressed, implied, or apparent
authority to sign, alter, amend, modify, or waive any clause or condition of this
Agreement.
c. Any alteration, amendment, modification, or waiver of any clause or condition of this
Agreement is not effective or binding unless made in writing and signed by the Jefferson
County Board of Commissioners or their delegate.
SIGNATURES ARE ON THE FOLLOWING PAGE
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 6 of 43
JEFFERSON COUNTY WASHINGTON OLYMPIC PENINSULA LOOP CULINARY
TOURISM ASSOCIATION
Board of COUNTY Commissioners
Jeffers COUNTY, Washington
By:
By:
Heidi Eisenho , Chair
Signature
1
By:
Name:
r e on, ommissioner
Title:
By: le
Date:
udl y-Nollette, Commissioner
SEAL: RsoN
.' ��•.o�M�SSjo••
�
ATTEST-0.,
Carolyn lloway, CMC Date
Clerk of the Board
Approved as to form only:
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 7 of 43
JEFFERSON COUNTY WASHINGTON
Board of COUNTY Commissioners
JefferspA COUNTY, Washington
By:y
Heidi Eisenhour, Chair
issioner
By:
headdlDu y-Nollette, Commissioner
e'eNjaeiervepp
`��ee irvii
SEAL: �RSQN 4 ��'
�Z
Carolyn Iloway,,f%CIMC Date
Clerk of tTie Board
Approved as to form only:
0- r /�� - I?- r /,P-7)'� Z.
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
OLYMPIC PENINSULA LOOP CULINARY
TOURISM ASSOCIATION
By: �3
Signature
Name:
Title: �� C'CeKo
Date: 2 ;;
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 7 of 43
EXHIBIT A
Itemized List of Tourism Promotion Services Approved in the Final Award
Jefferson County LTAC Sub Total
Jefferson County Annual Tourism Support
$10,000.00
$10,000.00
Food Traveler - Priemer Media
$6.200.00
NWT&L, South Sound, 425 print & digi
$5,450.00
Creative
$500.00
OCL collaborative admin
$250.00
Brinnon ShnmpFest support and
production
$1.050.00
$750.00
Consult and production assistance
$300.00
TPA Farm Tour & Apple & Cider
$1.750.00
Consult and Production meetings
$250.00
Partnership co-ops
$1,500.00
JeffCo. Eat Local + Initiatives
$4.500.00
North America @TALK fall digi media
$3,500.00
JeffCo. FAM Tour
$700.00
Staff Admin
$300.00
JeffCo. dedicated media boosts
$750.00
Ave. 2x/Mo. across Meta platforms
$600.00
Creative
$150.00
Total OCL 2026 LTAC request
$24.250.00
$24,250.00
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 8 of 43
EXHIBIT B
RECIPIENT'S PROPOSAL
ATTACHED
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 9 of 43
Exhibit C
Jurisdiction Lodging Tax Reporting Form — To Be Submitted to Jefferson COUNTY
Administrator's Office
No Later than February 28t6 of each Year
Lodging Tax Reporting Form
Or pamzariom recentssg fiwdrn_ to promote festn-zh. special events and tou r:am-related activities through toum=-related facilities
owned or sponsored by non-profit orgamzanon or the local jun-drenon me tequtred to complete dus form for EACH acnvttv
l Orzanmzanon ]name: Reporting Tear:
'_ Sponsor lhpe ;Check One). O 501(c,(3) O i01(cp61 O Loca:7ansmaaon OOther:Evplatc):
3 AcmityName
J Acmtn Type (Check One): O EeenrFesntai• O Faciiin' O }Muketinz•
5 Acmin Stan Dare•:
5 Amin End Date•
' Taal Cost of Acmvv S
8 Amoum Requested S
9 .',moult Awarded S
13 Osxall Mendtnce•
a) Projected•
b1 Acraa:'
C) Nledwkd ozv (Check One,
ODrea Coua-
OlndirectCount
C)FvresemacreStmtey'
OlnforrralSMvtn••
CcuucwedEir=te•
()Other te%pla n;:
11 Number of Attendees Ahe Inneled i0 ✓Mi e; or More*
a) Proxcted•
bl Actwti•
c) lfet6odo ozv (Check One;
C) Direct Court•
kAirectcoum•
OR.epresematreSurvet'
Informal Sur%w*
O Saucwei Estttnate'
Other (eeplun;:
12 Number of Anwdees Who TrnmA from Awthei Slate or C ouctn-'
a) Projected•
b) Acma •
c) %1ethodoA.,v (Check One: //�� Direct Coum'
OlnduxtCoum' `JRepresemameSun.et.•
OlcfomalSuntn•' OStnrrwedE<tmtte'
Other lesplun;:
'See Lodging Tax Yearly Reporting Definitions Instruction-
vame of Indn vd-aai Salo Prepared Report
Phone - E-Majl Addreii
RETLR- THIS FORM TO
Jefferson Counn Adurrm-nator's Office
1$20 Jefferon Street
P O. Box 1220
Port Tonnjend. WA 93i68
+effbocc a co lefferon.wa us
13 Number of Anecdeei Alb Stated Osamu# m Ugaid A commodanans•
a: projected*
b, Arnka:'
c: %Lmbod6ory (Clark Onet:
O Caect Ca >ot•
Ohdnectcouct•
ORepaesectanveSunvy
01aformalSunes-
OSaucwedEstimate•
Othzt ezplamt
14\ umber of Aner.dmi U o Stn•ed Oscan-:ht m Pud .4ccanwod.r m
a: projected•
bi Artaal•
c: >fethodoioe fCheckOner
OCuect.otmt•
:mdnert Cmat•
OReprewmatit@ Sutw
ifamal Sun•es'
O Strucnued Estimate•
^(D^
\J 4de7 ,explam,r
151htmba od paid lad-zine NgU5'
A) Projected'
b) Arrtai'
c) Methodong• fCherk One):
Direct Come
Oa duect Comm*
ORPP.. S.,-
O'llf lEal StInT,V'
O Structured Estimate•
O 0d''a : eV1M:
DEADLINE: Februarti .9th of Each Reporting Year
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 10 of 43
LTAC Yearly Reporting
Definitions/Instructions
Activity Type: Event/Festival: Short-term activity occuff ing between specific dates (e.g., 4th of July celebration, local
marathon)
Facility: Municipally -owned facility that operates some or all of the year (e.g., county historical museum,
convention center)
Marketing: Activity that provides information to encourage visitors to an area; is typically a year-round activity
but may also operate for less than a full year.
Activity Date: Activity beginning and ending dates.
Actual: Persons estimated to have actually participated in event/festival or visiting a facility. For marketing activity,
enter the number of persons estimated to have actually visited area as result of marketing activity.
Projected: Persons expected to participate in event/festival or visiting a facility. For marketing activity, enter the number of
persons expected to visit area as result of marketing activity.
Methodology: Select the methodology used to estimate the actual number of visitors/participants.
Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at
entry points, vehicle counts or number of chairs filled. A direct count may also include information collected
directly from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event.
Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold,
redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey: Information collected directly from individual visitors/ participants. A representative
survey is a highly structured data collection tool, based on a defined random sample of participants, and the
results can be reliably projected to the entire population attending an event and includes margin of error and
confidence level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner
that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire
visitor population and provide a limited indicator of attendance because not all participants had an equal chance
of being included in the survey.
Structured Estimate: Estimate produced by computing known information related to the event or location. For
example, one jurisdiction estimated attendance by dividing the square footage of the event area by the
international building code allowance for persons (3 square feet).
Other: (please describe)
Overall Attendance: Total projected and estimated actual attendance recorded for event, facility or resulting from marketing
activity.
Total Attendees Traveling 50 miles or more:
Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility.
For marketing organizations, report visitors traveling more than 50 miles to visit area.
Of total, attendees who traveled from another state or country: Of the total projected and estimated actual number of
visitors traveling more than 50 miles to attend event or facility or visit area, report projected and estimated actual number
of visitors who traveled from another state or country.
Attendees who stayed overnight:
Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments
such as hotels, motels, bed and breakfasts, etc.
Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations
such as family and friends.
Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights. One Lodging night = one or more
persons occupying one room for one night.
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 11 of 43
EXHIBIT C Pt QUARTER Due by April 3011 to afincknightaco.jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County I` QTR:
ORGANIZATION
Amount
Received
Overspent
Refund
TOTAL 151
Awarded
N
Required
QTR
by
From
Underspent
LTAC
Jefferson
Jefferson
(") of LTAC
FUNDS
County
County
funds
SPENT
2. LTAC funds spent by your organization 11 QTR (include 200 word limit regarding activities and funds spent
with an itemized statement and supporting documentation, i.e. invoices paid, receipts from payment,):
3. LTAC funds balance remaining I" QTR:
Please attach your organization's report for all revenue, marketing, services, programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts
executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,
RECIPIENT shall provide access to Jefferson County or State representatives to audit those records.
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 12 of 43
EXHIBIT C 2nd QUARTER Due by July 3Is' to afmckni hght0ko.jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 2nd QTR:
ORGANIZATION
Total
Total
Overspent
Refund
TOTAL
TOTAL
Amount
Received
(+)
Required
1s' QTR
2nd QTR
Awarded
Underspent
LTAC
LTAC
by
From
Jefferson
(-) of LTAC
FUNDS
FUNDS
Jefferson
County
funds
SPENT
SPENT
County
2. LTAC funds spent by your organization 2°d QTR (include 200 word limit regarding activities and funds spent
with an itemized statement and supporting documentation, i.e. invoices paid, receipts from payment,):
1. LTAC funds balance remaining 2°d QTR:
2. Please attach your organization's report for all revenue, marketing, services, programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made,
contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable
notice, RECIPIENT shall be able to provide access to Jefferson County or State representatives to audit those records.
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 13 of43
EXHIBIT C 3rd QUARTER Due by October 31" to afmcknightQco.jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 31d QTR:
ORGANIZATION
Total
Total
Overspent
Refund
TOTAL
TOTAL
TOTAL
Amount
Received
(+)
Required
11 QTR
2"d QTR
31d QTR
Awarded
From
Underspent
LTAC
LTAC
LTAC
by
Jefferson
(-) of LTAC
FUNDS
FUNDS
FUNDS
Jefferson
County
funds
SPENT
SPENT
SPENT
County
2. LTAC funds spent by your organization 31 QTR (include 200 word limit regarding activities and funds
spent with an itemized statement and supporting documentation, i.e. invoices paid, receipts from payment,):
2. LTAC funds balance remaining 3`d QTR:
Please attach your organization's report for all revenue, marketing, services, programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made,
contracts executed and other expenditures authorized under the Agreement with Jefferson County. Upon reasonable
notice, you shall be able to provide access to Jefferson County or State representatives to audit those records.
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 14 of 43
EXHIBIT C 4 h QUARTER Due by January 311 to afmcknightaa.co jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 41 QTR:
ORGANIZATION
Total
Total
Overspent
Refund
TOTAL
TOTAL
TOTAL Y1
TOTAL
Amount
Received
(+)
Required
11 QTR
2"1 QTR
QTR
4t' QTR
Awarded
Underspent
LTAC
LTAC
LTAC
LTAC
by
From
(-) of LTAC
FUNDS
FUNDS
FUNDS
FUNDS
Jefferson
Jefferson
funds
SPENT
SPENT
SPENT
SPENT
County
County
2. LTAC funds spent by your organization 41 QTR (include 200 word limit regarding activities and funds spent
with an itemized statement and supporting documentation, i.e. invoices paid, receipts from payment,):
3. LTAC funds balance remaining 4`h QTR:
4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts
executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,
RECIPIENT shall provide access to Jefferson County or State representatives to audit those records.
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 15 of 43
RECEIVED 09/10/25
Page 1 of 28
2026 REQUEST FOR PROPOSAL PACKET
LODGING TAX/TOURISM PROMOTION
This packet is for the 2026 TOURISM PROMOTION SERVICE PROPOSALS to be funded by
the Jefferson County Lodging Tax. Under Jefferson County guidelines, you must be a NON-
PROFIT or GOVERNMENTAL AGENCY to be eligible to be funded by the Jefferson County
Lodging Tax.
The Jefferson County Lodging Tax Advisory Committee may only consider complete and signed
proposals that include all of the requested information and documents, and that are submitted by
the deadline:
WEDNESDAY, SEPTEMBER 10, 2025 by 4:30 P.M.
2026 Proposal Guidelines: Tourism Promotion Activities
The Jefferson County Lodging Tax Advisory Committee (LTAC) is accepting proposals from
government agencies and non-profit organizations for tourism promotion to be provided during
calendar year 2026 and paid for from the County's lodging tax fund. The Committee will make
recommendations to the Jefferson County Commissioners within one month following the
proposal deadline. All decisions for use of the lodging tax will be made by the Jefferson County
Commissioners.
• Proposals from government agencies or non-profit organizations are to be for
tourism promotion during calendar year 2026. Please refer to Section 1 of this
packet for examples of eligible tourism promotion activities for this funding
round.
• At the time of implementation, tourism related activities within proposals must comply
with federal, state, and county laws and requirements, including county Public
Health direction. NOTE: Jefferson County may not use public funds in any way that
can be construed as a gift to an individual or organization.
• Proposals must completely address the questions, and all requested supplemental
information must be provided. Incomplete or late proposals may not be considered by
LTAC.
• To be considered, a fully completed and signed digital application (digital
signatures acceptable) must be received at afmcknight@co.iefferson.wa.us by the
deadline listed above.
• All applications must be submitted as a signal digital application in a one PDF file
attached to an email. If you need assistance combining multiple documents into a
single PDF document, please contact our office.
• All documents filed with the County are public records, potentially eligible for release.
Jefferson County is committed to the non-discriminatory treatment of all Persons in the
employment and delivery of services and resources.
11Pag
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2026 Proposal Checklist for Tourism Promotion Activities
Organization Name: OLYMPIC PENINSULA LOOP CULINARY
TOURISM ASSOCIATION
Event Name, if different: Olympic Culinary Loop (OCL)
Proposed Contract Amount: $ 20,000 501(c)(3) ❑ (6) E
WA UBI Number: 602 934 255 EIN Number: 27-0442372
Proposals should completely address the questions, and all requested supplemental
information should be provided. Incomplete or late proposals may not be considered by the
Jefferson County LTAC.
To be eligible for consideration, your application must be signed, dated, and include the
following items in the listed order.
Check each item submitted:
E Signed and Dated Proposal Checklist for Tourism Promotion Activities.
E Declaration of capital expenditures and operations, if applicable (Attachment A).
E Proof of liability insurance (Attachment B)
E Section I:- Itemized list of proposed services and estimated costs.
E Section 2 - Proposal Questions.
E Section 3 - Proposed 2026 promotion, facility, event or activity budget.
E Section 3 - 2025 organizational budget and year-to-date income and expense statement(s).
E Section 3 - List of names and addresses of the organization's current Board of Directors.
Name and contact information for event chairperson, if applicable.
E Section 3 - Optional work samples such as season brochures, promotional materials, reviews,
news/magazine articles, etc. (maximum of 5 separate pieces)
To be considered, a fully completed and signed original application with supporting
documents must be electronically received and date stamped at the Jefferson County
Administrator's Office, to Adiel McKnight @ afmcknightAco.iefferson.wa.us
by WEDNESDAY, SEPTEMBER 10, 2025 by 4:30 p.m. (Secure and approved file transfer links
are acceptable to accommodate large file sizes if needed.)
Documents submitted to the County are public records, potentially eligible for release.
21
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 17 of 43
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2026 Proposal Checklist for Tourism Promotion Activities
Proposal Deadline: WEDNESDAY, SEPTEMBER 10, 2025 AT 4:30 P.M.
Electronically to Email Address: afineknightC&co.lefferson.wa.us
Please type (10 point or larger) or legibly print in ink.
To be considered: all questions must be answered; all requested documents provided; this form
must be signed and dated.
Organization Name:
Organization Address:
Contact Name:
Contact Address:
Day Phone:
Evening or Cell Phone
E-Mail Address:
Facility/Event: (if applicable)
Olympic Culinary Loop
P.O. Box 473, Port Angeles, WA 98362
Steve Shively
2023 E. Sims Way #308, Port Townsend, WA 98368
360-302-4357
360-440-7006
info(aolympicculinaryloop.com
N/A
Total Lodging Tax Request: $ 20,000_
Estimated 2026 org. operating
budget: (Incl. Lodging Tax funds) $ 55,000
If asking for funds for a specific
event, list other cash funding
sources and dollar amounts
budgeted for this project.
Note: This section is only due for
specific event and festival funding
requests.
Dollar Amount
Brinnon Shrim Fest
$1,050
Farm Tour
$1,750
Eat Local
$4,500
Apple & Cider Fest
$1,500
$
$
Total Project Revenue Budget:
$
Did your organization receive Lodging Tax Funds from the County in 2025? ® Yes ❑ No
I understand that if my organization 's proposal for tourism promotion activities is approved by the County that my
organization will enter into a contract with the County to provide the contracted services up to the maximum
contract amount. 1 understand that the proposal herein is a public record potentially eligible for public release.
Sign Name:
Print Name and Title: Steve Shi
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Date: 09/10/2025
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1. Itemized List of Proposed Tourism Promotion Services
In the following space or on a separate sheet of paper, please specify each proposed tourism
promotion, program, facility, event or activity, including quantities and costs (see examples at
bottom of page).
Prior to 2025 the traditional, comprehensive, TCC budget was built on a self-contained series of
tourism pillars deemed fundamental to offering a successful, year-round, tourism marketing and
promotions enterprise on behalf of Jefferson County. Amongst those pillars has been the (OCL)
Olympic Culinary Loop.
Traditionally the TCC proposal to LTAC has incorporated OCL, but starting in 2025 due to
changes — and apparently ongoing — to the fabric of the Jefferson County tourism landscape,
OCL is once again presenting this RFP response directly to LTAC.
Our Itemized list of proposed tourism promotional services seeks to continue promoting
authentic agritourism marketing and destination product development vital for this segment of
the Jefferson County hospitality and tourism industry.
Jefferson County LTAC I Sub Total
Jefferson County Annual Tourism Support
$10,000.00
$10,000.00
Food Traveler - Priemer Media
$6,200.00
NWT&L, South Sound, 425 print & digi
$5,450.00
Creative
$500.00
OCL collaborative admin
$250.00
Brinnon ShrimpFest support and
production
$1,050.00
$750.00
Consult and production assistance
$300.00
TPA Farm Tour & Apple & Cider
$1,750.00
Consult and Production meetings
$250.00
Partnership co-ops
$1,500.00
JeffCo. Eat Local + Initiatives
$4,500.00
North America @TALK fall digi media
$3,500.00
JeffCo. FAM Tour
$700.00
Staff Admin
$300.00
JeffCo. dedicated media boosts
$750.00
Ave. 2x/Mo. across Meta platforms
$600.00
Creative
$150.00
Total OCL 2026 LTAC request
$24,250.00
$24,250.00
Our responsive proposal shines a year-round spotlight on the authentic culinary bounty of
Jefferson County. From the sea to the land. From added value bakers and craft libations, from
farmers markets to fine restaurants, and culinary themed festivals too!
41 1g"
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2. Proposal Questions
Please limit your answers to no more than one page for each question.
1. Tell us about your promotion, program, facility, event or activity and why you think
it will increase tourists traveling to and staying in Jefferson County. Include a
general description of the promotion, program, facility, event or activity including its
purpose, history, etc.
East Jefferson County — especially the Chimacum Valley and its neighboring communities -
offer an Active. Fertile. Bounty of food, nature and inspiration throughout this farm -to -table
paradise. For over a decade, OCL has helped focus the brand, and elevate the culinary stars of
this region. From Chef Dan at the Resort at Port Ludlow to Crystie Kisler of Finnriver, who
offers this testimony to the value of our efforts:" "they have done so much to boost our business
and regional visibility over the years! I absolutely - absolutely -feel the success of our business
has been related to the on the ground advocacy work of tourism staff to make sure that we got
the media visits, the media mentions, the familiarization tours, the marketing collaboration
opportunities and all the rest... "
The exhaustively researched, and recently published, 5-Year Tourism Master Plan for the
Olympic Peninsula, recommends Destinations Development of Olympic Culinary Loop in these
areas:
"• An expand Culinary Loop to encompass all relevant businesses and experiences, and
to elevate the "Olympic Coastal Cuisine" brand"
"DESTINATION & COMMUNITY DEVELOPMENT
• ACTIONABLE INITIATIVES
Develop diversified year-round tourism product and visitor experiences to engage a wider
variety of consumer lifestyles.
Targeted Marketing and Expanded Narrative towards fulfillment of Tourism Master
Plans recommended lifestyle travelers who seek authentic local and immersive
experiences related to culinary, culture, etc. Elevating the peninsula as a leading
agritourism region in the Pacific Northwest."
[source. https://olympicpeninsula.org/wp-content/uploads/2024/03/Olympic-Peninsula-Tourism-
Master-Plan-2024-Feb-25-2024.pdf ]
The JeffCo. BoCC 9/9/2024 memo regarding authorization of LTAC funds, calls for "developing
marketing strategy which integrates the Olympic Peninsula Master Tourism Plan with County
goals. " Culinary is aligned in the recommended destination and community development
actionable initiatives of the Olympic Peninsula Tourism Master Plan. JeffCo. LTAC is
encouraged to advise for funding accordingly.
51
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2. If this is a continuing or reoccurring promotion, program, facility or event, describe
your organization's prior activities. If applicablc, how is it different than in the
past?
The difference from TCC promotional cycles prior to 2025, is that previously Jefferson County's
LTAC counted upon TCC to be their "hands and feet" for implementation of much of its annual
tourism promotion and development. This once integrated collection of collaboration between
OPTC and OCL assembled under TCC was legislated away in 2025. With only fledgling first -
steps recently being taken by a reconstituted TCC, in currently, name only. Thus the prior
synergy enjoyed has not been aided by the active, focused, attention TCC once enjoyed with the
likes of leadership from Finnriver and the Resort at Port Ludlow's Fireside restaurant, both at the
same TCC table.
Prior to 2025 Fjord Fest / ShrimpFest was on the ropes, and in question of continuing. Thanks to
the Brinnon Fire Department for rallying their town, to come along side Fjord Fest and propose a
renewed celebration of Hood Canal authentic seafood as the formula for continued success. OCL
was pleased to bring its long history of successful event production including Cooking Stage
Demos at Port Angeles Dungeness Crab and Ocean Shores Seafood Festival and Razor Clam and
Seafood Festival. OCL will continue to offer consult with the Brinnon ShrimpFest stakeholders
on helping maintain and possibly expand this once again successful festival.
3. How does your promotion, program, facility or event support one of the Highest
Priorities or Additional Considerations listed below under "Other Criteria" (see
page 9)?
OCL helps JeffCo. LTAC meet tourism activities that reflect those defined by the Jefferson
County Board of County Commissioners per the memo "BoCC priorities for 2025 LTAC RFP"
dated October 14, 2024:
2. "The marketing and operations of special events and festivals designed to
attract tourists," as listed in the RCW is our second priority, continuing years of
investment in event marketing.
Additionally, OCL:
■ Promotes Jefferson County and/or events, activities, and places in the County to potential
tourists from outside Jefferson County. Via year-round distribution of OCL brochures via
Certified Folder, across all WS Ferries, terminals, SEA and PDX airports, Cruise Terminal, and
I-5 Hotels and VIC's
■ Has demonstrated high potential to result in overnight stays by tourists in lodging
establishments within the unincorporated areas Jefferson County. Visitors travel on their
stomach! Research shows that authentic culinary offerings extend LOS (Length of Stay) and
visitor spending across all demographics. [source: Imp :
food 40u]sm, trendwatch-food-tourism ]
■ Has demonstrated potential or high potential from the Committee's perspective to result
in documented economic benefit to Jefferson County. Annual WA State Tourism Economics for
Jefferson County, as complied by Tourism Economics for SWT show Visitors food spend is 20%
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of every dollar, or in excess of $32.3M annually. With only a single McD's and Subway in the
county, our visitors are largely eating locally grown, sourced, and served food to both guests and
residents. [source: https: ol�mpicpeninsula.orgiwp-content/uploads. 2024,07. Val ue-oi=]Ourism-
■ Has a demonstrated history of success in Jefferson County, as an annual cornerstone of
the Jefferson County agritourism offerings since 2009.
■ Minimize duplication of services where appropriate and encourage cooperative marketing
and/or includes an element of cooperation or partnership. By partnering with TPC (The
Production Alliance), OPTC (Olympic Peninsula Tourism Commission), WA Hospitality,
Sustainable Connections', and others in producing and promoting value added industry and
consumer campaigns and initiatives.
4. Describe how you intend to market/promote your promotion, program, facility,
event or activity to potential tourists who reside outside Jefferson County or
traveling more than 50 miles.
a. If an event, the date of the event: Olympic Culinary Loop (OCL) is a nonevent
specific, year-round, culinary tourism promotion product that amplifies and
celebrates all that is delicious around the "LOOP". We encourage visitors to "Eat
their way around the LOOP" through an extensive website
www.olympicculinaryloop.com, a monthly "Fresh Sheet" eNews distributed to
12,000+ "hungry" subscribers, active social media, and printed "lure" brochures
distributed year-round by Certified Folder along I-5 from Bellingham to Portland,
and on WA State Ferries, driving users to web for digital download of full map
and current festivals and specials. We are the #1 culinary tourism source for
independent travelers, tour operators, inspirational travel writers and content
creators. Our proposal focuses on year-round digital campaigns and media boosts,
with emphasis on bolstering spring and fall festivals, and investment in a popular
early fall Food Traveler advertorial across the titles of Premier Media's flagship
print and digital publications.
b. The timeline for the tourism promotion activity you are proposing (e.g. May
through July, 2026). Olympic Culinary Loop (OCL) is a year-round marketing
initiative
c. Target Audience is Anyone who eats or drinks. And especially those who enjoy
authentic local food, locally crafted added -value products and learning about the
personalities behind the label. Studies show that females make the majority of
travel purchasing decisions, and that older travelers have more discretionarily
leisure spending capacity, and desirous off-season/mid-week flexibility, due to
fewer work and school -age child constraints. This educated, affluent, 53+ year -
old, demographic is OCL's prime audience.
d. Promotion methods you intend to use to reach the target audience. Social media,
printed "lure" pieces, website, earned media, advocacy, education, and culinary
festival promotion and co -production are skilled tools deployed throughout the
year by OCL.
e. Describe how you will promote overnight stays at Jefferson County lodging
establishments. Research shows that Length of Stay is increased thanks to food!
7I
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 22 of43
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• 61% of survey respondents plan a domestic trip to engage in culinary activities
within the next year
• 5 1 % of respondents travel to learn or enjoy unique and memorable eating and
drinking experiences
• 30% report deliberately choosing destinations based on availability of local food
and drink
• [Source: American Culinary Traveler Report — www NIandalaResearch.com ]
• We partner with lodging featuring onsite restaurants such as Old Alcohol Plant
Inn, Kalaloch Lodge, as well as those "base camp" hoteliers, e.g. Chevy Chase
Beach Cabins, who help their guests curate a seasonal culinary experience which
results in increased length of stay and expanded shoulder seasons
f. If you intend to collaborate with another agency or non-profit to provide these
services, please state the name of the organization and describe the nature of the
collaboration: Previous seamlessly integrated TCC collaboration was designed
between OPTC and OCL. OCL will continue to respond to trade and travel writer
FAM (familiarization) requests from OPTC, with goal of resulting earned media
and possible international packaged travel activities.
5. How will you measure the effectiveness of your promotion, program, facility, event
or activity? The annual value of tourism to Jefferson County is researched at the state
level by Tourism Economics for SWT (State of WA Tourism). They segment the
$159.9M in direct Jefferson County Visitor Spending for 2023 into Lodging ($74.3M),
Food/Beverage ($32.3M), Recreation ($14.9M), Retail ($23.4M) and Transportation
($14.9M) The fact that JeffCo's 2023 Direct Visitor Spending increased +7.4% over the
previous year is a statistically solid measure of effective outcomes for culinary tourism
promotions.
a. Also, describe how you will document and report to the County the economic
impact from your promotion, program, facility, event or activity. (State law
requires the County to report annually to the State Department of Community
Development and Economic Trade about the number of lodging stays and
economic benefit from tourists generated by use of Lodging Tax proceeds for
tourism promotion.) OCL will complete the required quarterly JeffCo. tourism
marketing report to LTAC.
6. What economic impact can we expect in Jefferson County from your proposed
promotion, program, facility, event or activity?
a. Actual or estimated number of tourists at your event/facility last year (2025):
Tourist travel on their stomachs. Credited with $32.3M of 2023 Jefferson
County's $159.9M direct visitor spending based on analysis by WA State Tourism
Economics. This was part of a +7.4% increase over Jefferson previous tourism
high of 2022, representing that 20% of every visitor dollar spent, was on food.
53.87% more visitor spend was on existing Jefferson County food and beverage
offerings that on recreation ($14.9M or only 9%), that's a lot laps in a future pool
in order to approach current sips of cider or loaves of locally grown and baked
bread...
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 23 of 43
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b. Estimated number of tourists who will attend your event/facility this year (2026):
JeffCo. has a loss of lodging inventory at Fort Flagler and Kalaloch due to climate
change. And evolving STR's are restrictions by JeffCo BoCC will further impact
available visitor overnight inventory. However farmers and chefs will continue to
passionately practice their crafts, and hungry "Taste Tourists" will continue to
eat!
c. Projected economic impact in Jefferson County from your event/facility (e.g.
number of tourists who will stay overnight in Jefferson County -based lodging
establishments; economic impact for Jefferson County restaurants, community
facilities, amenities, events, and businesses).
• Current Jefferson County information related to culinary tourism and lodging is
cross -promoted. Our websites user CMS (Content Management System) is always
available for the designated Jefferson County user to add and update as necessary. All
OCL Marketing Partners are invited to contribute content to the monthly Fresh Sheet
eNews, which enjoys a growing opt -in fan base of 12,000+ subscribers, an average
monthly open rate of 27.98%, and an average article click -through rate of 18.78%
• Earned media, through facilitated FAM (familiarization) tours and travel
writers/social media influencers have resulted in hundred of thousands in print
equivalency. Additional digital assets are our website and social media outlets.
• Our print lure brochure is distributed year-round from Bellingham to Portland, at
PDX, SEA and year-round onboard the WA State Ferries under a fulfillment contract
with Certified Folder.
• We also support requested brochures from up to 220 Visitor Centers and travel
offices in Washington, with some in Oregon, Idaho, and British Columbia.
Describe your organization's area of expertise. Do you provide a unique service? For our local
industry OCL provides ongoing professional development to the entire Olympic Peninsula
hospitality industry, in partnership with WA Hospitality Association and others.
Besides consumer facing marketing and promotion, OCL holds the primary Tourism &
Economic Development Advisory Council seat on NOAA's Olympic Coast National Marine
Sanctuary and is a standing culinary subject area knowledge source on both regional and state
tourism and hospitality organizations.
OCL enjoys a standing agenda item on the scheduled monthly OPTC meetings, where we brief
strategic tourism partners on important culinary tourism trends and details.
3. Background Information about Your Organization
Attach the following items to your proposal in the order listed:
(Note: To be considered by the Committee, all of the listed information must be included with
your proposal.)
Attachments:
Projected 2026 promotion, program, facility, event or activity budget including income and
expenses. (Please note: if an LTAC award is granted at a different than requested, you will
be asked to submit a revised budget prior to contract approval.)
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Jefferson County LTAC Sub Total
Jefferson County Annual Tourism Support
$10,000.00
$10,000.00
Food Traveler - Priemer Media
$6,200.00
NWT&L, South Sound, 425 print & digi
$5,450.00
Creative
$500.00
OCL collaborative admin
$250.00
Brinnon ShrimpFest support and
production
$1,050.00
$750.00
Consult and production assistance
$300.00
TPA Farm Tour & Apple & Cider
$1,750.00
Consult and Production meetings
$250.00
Partnership co-ops
$1,500.00
JeffCo. Eat Local + Initiatives
$4,500.00
North America @TALK fall digi media
$3,500.00
JeffCo. FAM Tour
$700.00
Staff Admin
$300.00
JeffCo. dedicated media boosts
$750.00
Ave. 2x/Mo. across Meta platforms
$600.00
Creative
$150.00
Total OCL 2026 LTAC request
$24,250.00
$24,250.00
• 2025 Budget and Actual income and expenses year to date statement(s) (for example, Profit
& Loss and Balance Sheets). See attached
• List of names and addresses of the organization's Board of Directors as of the date the
proposal is filed. Also, if the proposal is for the marketing of an event and there is a
chairperson for the event (either volunteer or paid), list that individual's name, address and
phone number. See Attached
• If you desire, you may provide samples of promotional and/or design materials such as
brochures, artist renderings, graphics, etc. (recommended 1-10 samples.) See Attached
Note: Staff will verify Incorporation status of the non-profit agencies who submit service
proposals by checking the Washington Secretary of State's on-line corporation records.
See Attached
101 ,, I;;
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 25 of 43
Proof of insurance (Attachment B)
RECEIVED 09/10/25
Page 11 of 28
Underwritten by: Scottsdale Indemnity Company
Home Office: One Nationwide Plaza • Columbus, Ohio 43215
Administrative Office: 8877 North Gainey Center Drive • Scottsdale, Arizona 85258
1-800-423-7675 • A Stock Company
BUSINESS AND MANAGEMENT INDEMNITY POLICY
NON-PROFIT ORGANIZATIONS DECLARATIONS
THE LIABILITY COVERAGE SECTIONS OF THIS POLICY, OTHER THAN GENERAL LIABILITY, WHICHEVER ARE
APPLICABLE, COVER ONLY CLAIMS FIRST MADE AGAINST THE INSURED DURING THE POLICY PERIOD OR, IF
ELECTED, THE DISCOVERY PERIOD AND REPORTED TO THE INSURER PURSUANT TO THE TERMS OF THE RELEVANT
COVERAGE SECTION.
THE LIMITS OF LIABILITY AVAILABLE TO PAY INSURED LOSS SHALL NOT BE REDUCED BY AMOUNTS INCURRED FOR
COSTS, CHARGES AND EXPENSES. AMOUNTS INCURRED FOR COSTS, CHARGES AND EXPENSES AND LOSS SHALL
ALSO BE APPLIED AGAINST THE RETENTION AMOUNTS.
TERMS THAT APPEAR IN BOLDFACE TYPE HAVE SPECIAL MEANING. PLEASE REFER TO THE APPROPRIATE
DEFINITIONS SECTIONS OF THIS POLICY.
Item 1. Parent Olympic Peninsula Loop Culinary Tourism
Policy No.: EKI3547733
Organization Association
Agent No.: 29406
& Mailing PO Box 670
Renewal No.: EKI3499492
Address Port Angeles, WA 98362
Agent Name E-Risk Services, LLC
& Mailing Northwest Professional Center
Address: 227 US Hwy 206
Suite 302
Flanders, NJ 07836-9174
Principal Address, if different from mailing address:
Item 2. Policy Period: From 10/29/2024 to 10/29/2025
12:01 A.M. local time at Principal Address shown above.
Item 3. Coverage Section(s) and Limit of Liability
Insured Person and Organization Coverage Section
1. Limit of Liability $1,000,000 maximum aggregate for this Coverage Section
2. Retention:
a. $0 each Claim as respects Insured Persons
b. $I,000 each Claim as respects the Organization
3. Continuity Date: Date Of Incorporation
Item 4. Premium: $500 (Plus $200 Brokerage Fee)
Item 5. Discovery Period options:
1. One (1) year = 30% of the premium
2. Two (2) years = 75% of the premium
3. Three (3) years = 100% of the premium
As provided in Section H. of the General Terms and Conditions, only one of the above Discovery Period options may be
elected and purchased.
Item 6. Run -Off Period:
1. One (1) year = 150% of the premium
2. Two (2) years = 200% of the premium
3. Three (3) years = 215% of the premium
4. Four (4) years = 217% of the premium
5. Five (5) years = 220% of the premium
6. Six (6) years = 225% of the premium
As provided in Section I. of the General Terms and Conditions, only one of the above Run -Off Period options may be
elected and purchased.
Item 7. Forms and Endorsements Effective at Inception of Policy:
EKI-�� O1��NIR QPFIZ 2T� 4�bbjS I��4/08), EKI-99 (04/08), EKI-804 (01/0"9EE'A0t5?S8 (2-15),
EKI-U-8 (2-18) Page 1 of 2
EKI-1638 (1-16), EKI-888 (12/09), EKI-803(01/09), EKI-255 (08/09), EKI-1143 (11/12), EKIRjQ:tI1 ft)o/j9I-1109 (6-
12), EKI-805 (01/09), EKI-261 (04/09), EKI-2130 (1-19), EKI-814 (05/09), EKI-930 (02/11), EKI-8We(121cm), EKI-351
(1-15), EKI-807 (04/09), EKI-269 (5-18), EKI-1539 (02/14), EKI-104 (04/08), EKI-355 (06/08), EKI-238 (04/08), EKI-
121 (04/08), EKI-124 (04/08), EKI-848 (05/09), EKI-802 (01/09), EKI-324-WA (04/08), NOTI0601CW (12/20)
Item 8. Notices to Company:
Notice of Claims to:
Nationwide Managagement Liability & Specialty
Attention: Claims Manager
7 World Trade Center, 37th Floor
250 Greenwich Street
New York, NY 10007-0033
misreportaloss@nationwide.com
Other Notices:
Nationwide Managagement Liability & Specialty
Attention: Claims Manager
7 World Trade Center, 37th Floor
250 Greenwich Street
New York, NY 10007-0033
misreportaloss@nationwide.com
These Declarations, together with the Application, Coverage Sections, General Terms and Conditions, and any written
endorsement(s) attached thereto, shall constitute the contract between the Insured and the Insurer.
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION
Page 27 of 43
EKI-D-8 (2-18) Page 2 of 2
RECEIVED 09/10/25
' Nationwide
Underwritten by: Scottsdale Indemnity Company
Home Office: One Nationwide Plaza • Columbus, Ohio 43215
Administrative Office: 8877 North Gainey Center Drive • Scottsdale, Arizona 85258
1-800-423-7675 • A Stock Company
In Witness Whereof, the Company has caused this policy to be executed and attested.
Secretary
President
The information contained herein replaces any similar information contained elsewhere in the policy.
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION
Page 28 of 43
UTI—COVPG (01/16) Page 1 of 1
WASHINGTON
Secretary of State
4 Corporations & Charities Division
Annual Report
BUSINESS INFORMATION
Business Name:
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION
UBI Number:
602 934 255
Business Type:
WA NONPROFIT CORPORATION
Business Status:
ACTIVE
Principal Office Street Address:
2023 E SIMS WAY, # 308, PORT TOWNSEND, WA, 98368-6905, UNITED STATES
Principal Office Mailing Address:
PO BOX 473, PORT ANGELES, WA, 98362-0072, UNITED STATES
Expiration Date:
06/30/2026
Jurisdiction:
UNITED STATES, WASHINGTON
Formation/Registration Date:
06/22/2009
Period of Duration:
PERPETUAL
Inactive Date:
Nature of Business:
INDUSTRIAL ASSOCIATION
NONPROFIT GROSS REVENUE CERTIFICATION
RECEIVED 09/10/25
Page 14 of 28
Filed
Secretary of State
State of Washington
Date Filed: 09/08/2025
Effective Date: 09/08/2025
UBI #: 602 934 255
Per RCW 24.03A.960 does the Nonprofit certify that its total gross revenue in the most recent fiscal year was less than $500,000? -Yes
NONPROFIT CORPORATION'S EIN
Nonprofit EIN: 27-0442372
REGISTERED AGENT CONSENT
To change your Registered Agent, please delete the current Registered Agent below.
Registered Agent Consent (Check One):
❑ I am the Registered Agent. Use my Contact Information.
This document is a public record. For more information visit www.sos.wa.g vo /corporations
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION
Work order #: 2025090800638649 - I
Received Date: 09/08/2025
Amount Received: $20.00
Page 29 of 43
RECEIVED 09/10/25
Page 15 of 28
0' I am not the Registered Agent. I declare under penalty of perjury that the WA Nonprofit Corporation has in its records a signed document
containing the consent of the person or business named as registered agent to serve in that capacity. I understand the WA Nonprofit
Corporation must keep the signed consent document in its records, and must produce the document on request.
RCW 2 .9 .41 Lrequires that all businesses in Washington State have a Registered Agent.
Some of this information is prepopulated from information previously provided. Please make changes as necessary to provide accurate
information.
REGISTERED AGENT RCW 23.95.410
Registered Agent
Street Address Mailing Address
Name
STEVEN SHIVELY 2023 E SIMS WAY, # 309, PORT TOWNSEND, WA, 98368- PO BOX 473, PORT ANGELES, WA, 98362-0072,
6905, USA USA
PRINCIPAL OFFICE
Phone:
3604407006
Email:
STE V E@OLYMPICCULINARYLOOP.COM
Street Address:
2023 E SIMS WAY, # 308, PORT TOWNSEND, WA, 98368-6905, USA
Mailing Address:
PO BOX 473, PORT ANGELES, WA, 98362-0072, USA
GOVERNORS
Title
Type
Entity Name First Name
Last Name
GOVERNOR
INDIVIDUAL
LISA
MARTIN
GOVERNOR
INDIVIDUAL
MARSHA
MASSEY
GOVERNOR
INDIVIDUAL
BETHANY
SMITH
GOVERNOR
INDIVIDUAL
LAURA
PRENDERGAST
NATURE OF BUSINESS
e INDUSTRIAL ASSOCIATION
CHARITABLE NONPROFIT CORPORATION
Is the Nonprofit Corporation a Charitable Nonprofit as defined by RCW 24.03A.010(¢)? - No
CONTROLLING INTEREST
1. Does this entity own (hold title) real property in Washington, such as land or buildings, including leasehold improvements?
- No
2. In the past 12 months, has there been a transfer of at least 16-2/3 percent of the ownership, stock, or other financial interest in the entity?
-No
a. If "Yes", in the past 36 months, has there been a transfer of controlling interest (50 percent or greater) of the ownership, stock, or other
financial interest in the entity?
- No
3. If you answered "Yes" to question 2a, has a controlling interest transfer return been filed with the Department of Revenue?
- No
This document is a public record. For more information visit www.sos.wa.gov/co orations Work Order #: 2025090800638649 - 1
Received Date: 09/08/2025
Amount Received: $20.00
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 30 of 43
RECEIVED 09/10/25
Page 16 of 28
You must submit a Controlling Interest Transfer Return form if you answered a£o yesi£ to questions 1 and 2a.
Failure to report a Controlling Interest Transfer is subject to penalty provisions of RCW 82.45.220.
For more information on Controlling Interest, visit xv%vw.dor.wa.gov/REET.
RETURN ADDRESS FOR THIS FILING
Attention:
STEVE SHIVELY
Email:
STEVE@OLYMPICCULINARYLOORCOM
Address:
2023 E SIMS WAY PMB 308, PORT TOWNSEND, WA, 98368-6905, USA
UPLOAD ADDITIONAL DOCUMENTS
Do you have additional documents to upload? - No
AUTHORIZED PERSON
RI am an authorized person.
Person Type:
INDIVIDUAL
First Name:
STEVE
Last Name:
SHIVELY
Title:
DIRECTOR
LI This document is hereby executed under penalty of law and is to the best of my knowledge, true and correct.
This document is a public record. For more information visit www.sos.wa.gov/corporations Work Order #: 2025090800638649 - t
Received Date: 09/08/2025
Amount Received: $20.00
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 31 of 43
Section 3 - List of names and addresses of the organization's current Board of Directors
Olympic Culinary Loop Board of Directors:
President -
RECEIVED 09/10/25
Page 17 of 28
Olympic
Culinary Loop
Lisa Martin, Olympic Cellars, 255410 Highway 101, Port Angeles, 360-452-0160
Vice President -
Laura Pendergast, Finnriver, 124 Center Road, Chimacum, 360-339-8478
Treasurer -
Marsha Massey, Olympic Peninsula Tourism Commission, 618 S Peabody St #F, Port Angeles,
360-452-8552
Secretary -
Bethany Smith, Old Alcohol Plant Inn, 310 Hadlock Bay Road Port Hadlock, 360-390-4017
At -Large -
Staff —
Jeff Betinol, Chevy Chase Beach Cabins, 3710 S Discovery Rd. Port Townsend, 360-385-1270
Steve Shively, Marketing Director, 2023 E. Sims Way #308, Port Townsend, 360-302-4357
PO Box 473 1 Port Angeles WA 98362 1 360-320-4357 1 www.OlympicCulinaryLoop.com
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 32 of 43
Olympic Culinary Loop
Line INCOME
3 Display Advertising
5 Partners
6 Mason County
7 Grays Harbor (and Ocean Shores)
8 Port Townsend
9 Jefferson County TCC
10 Port Angeles
11 Sequim
12 OPVB (Clallam)
13 Partners - Other
14 Total Partners
16 Membership Dues
17 Associate
18 Festival or Culinary Event
19 Industry
20 Pathways -to -Peninsula
21 Corporate
22 Total Membership Dues
23 Other Types of Income - Other
24 Total Income
26 EXPENSE
27 Culinary Adventure "legacy lure" MAP (F
28 Design Refresh (creative)
29 Map printing - members
30 Educational/Outreach
31 Sociad media boosts
32 Opportunity
33 Total Culinary Adventure/Lure Map
36 Website Refresh
37 Website Host/domain renewal
38 Web support
39 Total Website
41 Membership Director & Admin Asst
42 Marketing - FAM
43 Meals
44 postage
45 Expenses - reimbursed/diem
46 Lodging
47 Subscription
48 Office/Misc
;AFT 2026
Budget
$1,000.
$1,000
$7,800
$1,000
$10,000,
$5,000.
$1,700.
$7,000.
$750.
$35,250.
$4,000.00
$1,800.06
$5,000.06
$500.00
$6,500.00
$17,800.00
$ 53,050.00
$5,770.(
$750.
$1,280.
$150.
$840.
$500.
$2,300.
$300.
$500.
$1, 500.00
$650.00
$300.00
$2,000.00
$650.00
RECEIVED 09/10/25
Page 18 of 28
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 33 of 43
49 Mileage
50 Admin Service transferred
51 Contractor Services
52 Commissions - membership & map sales 7%
53 Total Membership Director
55 Contract Bookkeeping
56 Travel - Admin
57
59 Office Expenses
60 Bank Charges (QB fee)
61 Stripe
62 Software -License
63 Postage & Shipping
64 D&O Insurance
65 Professional Services - Tax Prep/QBS
66 Total Office Expense
67 Event Administration
68 BAD DEBT
70 Total Expense $
72 Balance $
Total
$375.00
$20,400.06
$500.06
$26,975.00
$3,500.00
$1,000.00
$4,500.00
$300.00
$250.06
$375.00
$1,050.06
$525.00
$800.06
$1,400.00
$4,700.00
$1, 200.00
49,76
$ 55,000.00
RECEIVED 09/10/25
Page 19 of 28
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 34 of 43
WIZI ►1 ,100M
What comes to mind when you think of
agritourism? Are these all agrtourism or not?
Wire Tastirg at a Vewwd
u-rw� oerneu
Farmers Market .
Tourag Fields of Fbwars
v,sit V a Pwrpkin Patch
i Outdoor ConowVEvent venue
Staying overnight at a Farm
Barn Weddings
ury
Olympic Culinary Loop
RECEIVED 09/10/25
Page 20 of 28
23RD ANNUAL
JEFFERSON COUNTY
ce D KA rrnl I b
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 35 of 43
RECEIVED 09/10/25
Page 21 of 28
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 36 of 43
Section 3 - 2025 organizational budget and year-to-date income and expense statement(s)
Statement of Financial Position
ASSETS
Current Assets
RECEIVED 09/10/25
Page 22 of 28
Total
Bank Accounts
First Federal
6,783.14
Total Bank Accounts
6,783.14
Total Current Assets
6,783.14
TOTAL ASSETS
$6,783.14
LIABILITIES AND EQUITY
Liabilities
Long -Term Liabilities
SBA EIDL Loans
1,672.08
Total Long -Term Liabilities
1,672.08
Total Liabilities
1,672.08
Equity
Retained Earnings
10,870.53
Net Revenue
-5,759.47
Total Equity
5,111.06
TOTAL LIABILITIES AND EQUITY
$6,783.14
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 37 of 43
RECEIVED 09/10/25
Page 23 of 28
Statement of Activity
Total
REVENUE
Direct Support
Partners
City of Ocean Shores
2,000.00
Jefferson County TCC
6,753.17
Olympic Peninsula Visitors Bure
7,000.00
Total Partners
15,753.17
Total Direct Support
15,753.17
Membership Dues
Associate
525.00
Corporate
1,365.00
Industry
2,409.00
Total Membership Dues
4,299.00
Total Revenue
20,052.17
GROSS PROFIT
20,052.17
EXPENDITURES
Membership Director
Admin/Office/Postage/Misc
649.86
Advertising/Promotional
6,796.91
Contracted Services
13,480.00
Lodging
463.68
Marketing - MD
104.56
Meals
67.32
Meetings
731.43
Mileage
311.99
Total Membership Director
22,605.75
Professional Services Bookkeeping
3,057.00
Stripe Processing Fees
148.89
Total Expenditures
25,811.64
NET OPERATING REVENUE
-5,759.47
NET REVENUE
$-5,759.47
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 38 of 43
RECEIVED 09/10/25
Page 24 of 28
Statement of Activity Comparison
Aug 2025
Total
Aug 2024 (Pl)
REVENUE
Membership Dues
Corporate
65.00
65.00
Industry
38.00
63.00
Total Membership Dues
103.00
128.00
Total Revenue
103.00
128.00
GROSS PROFIT
103.00
128.00
EXPENDITURES
Membership Director
Contracted Services
1,685.00
1,685.00
Total Membership Director
1,685.00
1,685.00
Professional Services Bookkeeping
289.00
289.00
Stripe Processing Fees
4.32
5.27
Total Expenditures
1,978.32
1,979.27
NET OPERATING REVENUE
-1,875.32
-1,851.27
NET REVENUE
$-1,875.32
$-1,851.27
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 39 of 43
NE APPETIZING ITINERARIES s
GO: From Seas to Summit and Canal to Coast!
Travel the LOOP or follow a taste trail.
SEE: Set foot in the soils of growing food and
chat with farmers and artisan makers.
DO: Sniff the lavender fields, walk in a rainfor-
est, climb peaks, hike beaches, shop farmers
markets. Enjoy as you work up an appetite!
EAT: Farm -to -Fork couldn't be closer as you
savor great seafood and sip fine wines and
ciders, or bite into wholesome food crafted
inhouse as you drink small batch spirits or
organic coffee roasted onsite.
STAY: Celebrate with fellow foodies in acco-
modations eager to share the most delicious
details of the Olympic Culinary Loop. From
B&B's to hotels and historic lodges, book a
"base camp" or travel from inn -to -inn as you
eat your way around the LOOP!
ASK: A local expert at any of dozens of Visitor
Information Centers or contact the
Olympic Peninsula Visitor Bureau,
OlympicPeninsula.org • 1-800-942-4042
Ask for Chef Ron's official Olympic
Peninsula Seafood Chowder by name. YUM!
CULINARY FESTIVALS & MORE
Hundreds of restaurants, farms and producers to visit and
taste. Be sure to return to the LOOP for any and all of our
world famous Festivals! Seasonal Cider & Wine trails, Choco-
late and Lavender, plus year-round celebrations of local
Olympic Coast Cuisine. Subscribe to our monthly "Fresh
Sheet" eNewsletter or visit olympicculinaryloop.com for
more information on these and other events
WINTER
Romantic Fires, Rainforest Hikes, Red Wine & Chocolate
Enjoy the Quite Season
SPRING
Farmers Markets, Ocean Shores Razor Clam & Seafood,
Hood Canal ShrimpFest
SUMMER
Lavender Farm Tours, Sequim, World -Class Cider Routes,
Endless Miles of Beach and Trails to Explore
FALL
Farm Tours, Harvest Bounty, Dungeness Crab & Seafood
Festival, MORE!
Check out the monthly "Fresh Sheet" at
Ol ym picCulinaryL oo p. com/fresh-sheet,
look online for more local & seasonal
itineraries or make up your own!
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATIO
"Y'
CULINARY LOOP
OUR MISSION -�
Bringing together the best in the region's culinary
interests from farm and sea to table.
Facilitating industry networking and partnership opportunities
Creating educational culinary experiences for "Taste Tourists"
Communicating & celebrating regional culinary tourism success
Generating awareness about the overall bounty of the Peninsula
PO Box 473 • Port Angeles, WA 98362 • (360) 302-4357
OlympicCulinaryLoop.com
RECEIVED 09/10/25
�Pa 8
CULINARY LOOP
CULINARY MAP
DELICIOUS EXPERIENCES
FRESH I LOCAL I SEASONAL I SUSTAINABLE
OlympicCulinaryLoopxom
Page 40 of 43
FOR YEARS THE
OLYMPIC CULINARY LOOP
has been the most delicious way to experi-
ence the Olympic Peninsula. Olympic Coast
Cuisine is flavored by the region's diverse
micro -climates, coastal proximity, and Native
American heritage. Sustainable locally grown
and harvested fruits, vegetables, herbs and
berries, gathered game, bountiful native sea
fare, and handcrafted area wines offer farm -
to -table experiences with a unique sense of
place. Freshly prepared Olympic Coast Cuisine
is best enjoyed amid the beautiful scenery
that surrounds the Olympic Culinary Loop
C
READ OUR MONTHLY "Fresh
Sheet" FOR THE INSIDER'S
SCOOP ON THE BEST sights, activi-
ties, and lodgings as you travel the
Olympic Culinary Loop. Or craft
your very own itinerary.
Neah Bay ' �ouve,,d, BC, Canada .
NW 12 Sekiu
Clallam Bay
Strait of Juan de Fuca
Port Angeles
Lake Ozetre -`
Lake Crescent
101
101
La Push:; Forks Sol Duc Hot Springs
Hurricane
Hoh Rain Forest Ridge
Pacific 9
Ocean
G
SW
Kalaloch
r
-A
Moclips
Pacific
Beach
Ocean
Shores
Westport
OLYMPIC
NATIONAL PARK
Lake Quinault
RECEIVED 09/10/25
Bellingham Page 26 of 29
7
Whidbey N E
Island
Port Townsend
Car
Isborg
Segwm lol ' PortHadI k
4*!° t
Chimacum—� Port Ludlow �.
Lake Cushman
Lake
Quinault Wynoochee
101
Hoclu am Aberdeen
`' 12 Elma
`Montesano
1. Go to OlympicCulinaryLoop.com and "SEARCH THE LOOP!" by Name, Location or Category Type.
2. Print out Favorites and start your culinary adventure!
3. Be sure to Post a Review on your Favorites listing. Share your adventures with others by sending your custom trip of Favorites to
Info@OlympicCulinaryLoop.com.
FIND US @OlympicCulinaryLoop
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 41 of 43
0
SE
Monthly Fresh Sheet
28.85%
-.34%
P
ir
0.21%
-0.32%
ApIY a LMy"w C uYmry l �p I mh S-hm ve
Alf~
12,623
4�
Sf IUI��t 11 1%NI
21.63%
- 0.32%
April
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Porf Townsend Farmers Manua!
Opening Day.,
RECEIVED 09/10/25
Page 27 of 28
•
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OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 42 of 43
RECEIVED 09/10/25
Page 28 of 28
ATTACHMENT A
Declaration of Capital Expenditures and Operations
1. The total amount of my request for LTAC funding is: S
2. Of the total listed in Paragraph I, above:
a. The amount requested for capital expenditures is: S�
b. The requested capital expenditures are for:
I Of the total amount listed in Paragraph 1, above:
a. The total amount requested for operations is: $
b. The requested operations expenditures are for:
I declare under penalty of perjury under the law of Washington that the foregoing representation
about the capital expenditures and operations is true and correct.
Signed on this �,� day of c�- (date) (month) (year)
at f"� ��i� l , LA �.•� ,�
(city or other location'And state or country)
(Printed Name)
OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Page 43 of 43
Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Adiel McKnight, Deputy Clerk of the Board
DATE: December 22, 2025
SUBJECT: AGREEMENT re: 2026 Hotel Motel (Lodging Tax) Grant Funding; In
the amount of $11,450; Olympic Peninsula Loop Culinary Tourism
Association
STATEMENT OF ISSUE:
This agreement provides grant funding for 2026 to certain non-profit agencies for the promotion of
tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee
met on November 7, and 26, 2025 and reviewed request for proposals. This funding has been budgeted
from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on
December 8,2025.
FISCAL IMPACT:
Olympic Peninsula Loop Culinary Tourism Association $11,450
RECOMMENDATION:
Approve and sign the agreement
REVIEWED BY:
Ia 2r
A96 D. Peters, County Administrator Date
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
Clear Form
CONTRACT WITH: OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION Contract No: OPLCTZ26
Contract For: 2026 LODGING TAX Term: 2026
COUNTY DEPARTMENT: COUNTY ADMINISTRATOR
Contact Person: ADIEL MCKNIGHT
Contact Phone: x 102
Contact email: AFMCKNIGHT@CO.JEFFERSON.WA.US
AMOUNT: $11,450
Revenue:
Expenditure:
Matching Funds Required:
Sources(s) of Matching Funds
Fund #
Munis Org/Obj
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLI W J C 3.55.080 AND CHAPTER 42.23 RCW.
n
ignat
PER
SOU
CERTIFIED: ❑ N/A: 41 Cum C' W1J V L' -1A -
E
ignat
l
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 12/17/2025.
PROCESS:
CERTIFIED: ❑ N/A:
$11,450
STEP 2: DEPARTMENT CERTIFIES THE
COUNTY (CONTRACTOR) HAS NOT EE
AGENCY.
a
Exempt from Bid Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Other:
u
Date
SOe O OSED FOR CONTRACTING WITH THE
BA R D Y ANY FEDERAL, STATE, OR LOCAL
ur Date
STEP �i: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 12/17/2025.
Standard LTAC contract form. Hard copy of PAO signature will be
provided.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL