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Home My WebLink About120610_ra02 t..~~.i>O!\. ('0<':.t,.1 JEFFERSON COUNTY ADMINISTRATOR .. "' 1820 Jefferson Street. P.O. Box 1220. Port Townsend. WA 98368 www.co.jefferson.wa.us ~~"" '1Sli n:.O"-O TO: County Commissioners FROM: DATE: Philip Morley, County Administrator November 30,2010 / I. L l') ,.-/ , ... ./ SUBJECT: Recommended 2011 Budget This memo accompanies the Recommended 2011 Jefferson County Budget. Public comment on the Recommended 2011 Budget is invited at the Board of County Commissioners' Public Hearing, 10:30 AM Monday, December 6 in the Jefferson County Courthouse. Written comments are also welcome up through the end of the hearing. After receiving public testimony the Board of County Commissioners will consider the public comments as they deliberate, and will give direction for any final budget modifications. Board adoption of a final 2011 Jefferson County Budget is tentatively scheduled for December 13. DISCUSSION The Recommended 2011 Jefferson County Budget is $ 52,752,238 for all funds, including: . General Fund: . Other Funds: $15,636,049; and $37,116,189. Details of the Recommended 2011 Budget can be viewed and downloaded on-line at www.cojefferson.wa.us. The Recommended 2011 Budget continues to respond to both the prolonged economic downturn which has reduced revenues, plus an on-going structural funding gap as normal inflation in the cost of existing County services outstrips revenue from the county's existing property tax base that is subject to a state-imposed 1 % annual growth limit without a public election. The 2011 budget was developed as part of a five-year budget strategy for 2011- 2015. The 2011 General Fund closes a $1.1 Million gap between expected revenues and continuing into 2011 2010's (already reduced) service levels. The General Fund funds the criminal justice system, central government functions, and important community services. During the first ten months of 2010, county revenues have continued to decline, falling below the conservative revenue assumptions built into the adopted 2010 budget. Sales tax, investment income and timber revenues have been especially hard hit. Phone (360) 385.9100 Fax (360) 385-9382 jeffbocc@cQ.jefferson.wa.us In adopting the 2010 budget a year ago, we strived to cut program and service expenditures sufficiently to last until 2012 before needing to make further significant cuts. But the 2010 under-performance of actual county revenues moved up the need for additional cuts to 2011. By October of this year, the projected 2011 gap between maintaining services and falling revenues had grown to $1.1 Million The Board of County Commissioners, with the independent elected officials and directors, developed a 2010 Jefferson County Strategic Plan to guide county decisions for 2011 and beyond. The 2010 Strategic Plan updates the county's: . Mission, Vision and Values, . Goals & Strategies (5-10 years), and . 2010-2011 Priorities. The Strategic Plan was formalized by Resolution No. 26-10, adopted by the Board of County Commissioners on July 26, 2010. The Resolution also set the county's Goals and Objectives for the 2011 County Budget. Developing the 2011 Recommended Budget has been a collaborative process. The cooperation of the independently elected officials, appointed department directors and County staff has been remarkable, and continues to be a unique strength that well serves the citizens of Jefferson County. Citizens have played a key role too. To involve citizens in how to close part of the $1.1 Million gap, the Board of County Commissioners placed Proposition 1 on the November 2010 General Election ballot. Prop- 1 gave citizens a choice about half the funding gap: whether the county should cut specific programs and services, or whether those services should be retained with new funding from a 3/10ths of 1 % sales tax. This special sales tax would be collected county-wide and flow 60% to the county General Fund (about $637,000 over 12 months) and 40% to the City of Port Townsend (about $425,000 over 12 months). On November 2nd, the public voted to approve Proposition 1 to by 56%. The new sales tax will be collected starting April 1 , and the state will remit funds to the county and the city at the end of June, meaning we will receive 7 months of revenue in 2011.1 County employees have also played an important role in closing part of the funding gap and maintaining services. General wages and step increases will be frozen in 2011 at 2010 levels for exempt personnel and county employees in United Food and Commercial Workers Local 21. UFCW staff deserve thanks and recognition for stepping forward and voting to participate in the one-year wage and step freeze. At this writing, discussions with The county and the City of Port Townsend signed an interlocal agreement whereby the City will for up to four years contribute half of its Prop-1 revenue for normal operations of Memorial Field, for programming and maintenance of the Port Townsend Recreation Center; and capital improvements to these facilities. Revenue will not begin flowing until June. Details of how this will be reflected in the 2011 budget will be determined before then and reflected in a budget amendment. The City sales tax contribution for Memorial Field and the Recreation Center is temporary support while the City and County jointly pursue sustainable and coordinated service delivery and funding of recreation facilities and services in the City and all or portions of the County, pursuant to a series of benchmarks. 2 representatives of Teamster employees are still in progress. A wage and step freeze helps contain the cost of continuing services and reduces staffing cuts next year and beyond. By shifting the cost curve, a one year freeze reduces status quo expenditures in 2011 and each year after that by at least as much. The Recommended 2011 General Fund Budget closes county's $1.1 Million revenue- expenditure gap as follows: Program cuts of 2.1% to General Fund departments and transfers: $ 203,000 GF labor Freezes, and on-going labor negotiations/departmental reductions: $ 260,000 Special Sales Tax (Prop 1) revenue, 7 mos prorated on $637,000/full year: $ 372,000 General Fund used to fund 5 months prior to Prop 1 revenues: $ 265,000 Total: $1,100,000 2011 General Fund's proposed expenditure of $15,636,049 is virtually the same as the original budget for 2010. General Fund revenues of $15,357,260 are fairly flat as well, even with the new sales tax. Recommended expenditures and revenues in the General Fund and all Other Funds are summarized below. Summary of 2011 Recommended Budget GENERAL FUND 2010 2010 2011 % Original Projected Proposed Change Budget From 2010 Projected General Fund Expenditures $15,636,626 $15,679,626 $15,636,049 - 0.3% General Fund Revenues 1$15,095,052 $15,178,314 $15,357,260 + 1.2% Estimated Endina Fund Balance $ 2,030,457 $ 2,136,498 $ 2,014,070 - 5.7% Unencumbered Fund Balance $ 466,795 $ 568,536 $ 450,465 -20.8% ALL OTHER FUNDS 2010 Budget 2011 Proposed % Change Expenditures $37,203,601 $37,116,189 -0.2% Revenues $31,114,208 $32,883,293 +5.6% Like the General Fund, Other Funds also significantly benefit from labor savings through a one-year step and wage freeze. 3 As recommended, staffing for all County government is 287.25 full time equivalents (FTEs) in 2011, compared to 287.33 FTEs budgeted in 2010. Overall county staffing continued to contract, but the extent is masked by 3.5 FTEs of limited-term grant-funded positions in Community Development. Since 2002, budgeted staffing levels in 38 of 54 departments/funds have been reduced or stayed the same, while the population that the county serves grew 10%. The table below shows the biggest budgeted FTE reductions and gains since 2002. Major Budget FTE Changes 2002-2011 Reductions: FTE Change -5.35 -2.97 -1. 99 -1.78 -1.44 County Roads Construction 8: Renovation Public Health Parks 8: Recreation Assessor Gains: FTE Change +6.42 +4.58 +2.84 Sheriff Office Jeff Com 911 Water Quality County departments and the judicial branch submitted their budget requests in September. Significant changes made in the Recommended 2011 Jefferson County Budget differing from the September requests are summarized below. GENERAL FUND SIGNIFICANT BUDGET CHANGES EXPENDITURES - GENERAL FUND: (Note: FTE refers to Full Time Equivalent-2080 hrs per year) General Fund Budget Description Change Assessor (16,699) Staff reductIOn of 1/10 FTE. Reduce vehlCle costs, reduce supplies. (Approximately $2,200 in UFCW salary freeze savings will offset ft restore some of these reductions) (17,921) Staffing reduction in 3/10 'FTE. (Approximately $1,000 in UFCW salary freeze savings will offset ft restore some of these reductions) Auditor Clerk (9,641) Staffing reduction of 2/10t' FTE, reduce travel training, supplies, postage. (Approximately $1,500 in UFCW salary freeze savings will offset ft restore some of these reductions) 4 General Fund Budget Description Change Commissioners & (14,727) Reduction in administrative staff of .15 FTE between BOCC County Admin. and County Admin, reduction in professional services Safety and Security (1,481) Supplies, travel and communications District Court (16,595) Reduction of staff 2/10'0> FTE, reduction in other court related fees. (Approximately $2,800 in UFCW salary freeze savings will offset & restore some of these reductions) Juvenile Services (8,200) Reduction in detention costs, reduce vehicle costs. (Approximately $2,100 in UFCW salary freeze savings will offset & restore some of these reductions) Prosecutor (18,030) . Staffing reduced by .5 Deputy Prosecutor . Cost savings by reducing Prosecutor III position with Prosecutor 11. (Approximately $900 in UFCW salary freeze savings will offset & restore some of these reductions) Sheriff (48,200) . Staffing reduced by 1 FTE - administrative clerk (54,000) . Reductions to be determined pending labor negotiations Superior Court (5,867) Reduction in Court Commissioner, conflict attorney and expert services Treasurer (7,237) Reduced staff hours, postage and supplies. (Approximately $900 in UFCW salary freeze savings will offset & restore some of these reductions) Non - Departmental (62,500) One time reduction of fund balance of facilities fund Operating Transfer 20,000 . $10,000 to 4H after school program (from Prop 1) Adds . $10,000 to veterans relief fund Operating Transfer (59,579) . Substance Abuse reduced by $958 (proportional share Reductions excluding Prop 1 funds) . Public Health - reduced by $12,490 . Cooperative Extension transfer reduced $3,608 . Water Quality reduced $1,703, . One-time reduction in Transfer to Economic Development fund will use unreserved fund balance $25,000 . Parks and Recreation - Operating transfer reduced by $7,185 . Community Development transfer reduced $8,635 TTL Change from Sept. GF Request: $340,677 reductions, $20,000 additions 5 REVENUES - GENERAL FUND General Fund Budget Description Change Property Tax. 3,500 Last year of 2-year Property Tax Levy Shift from Levy Shift Road Fund to General Fund. Estimated at $219,500 in 2011 compared to $216,000 in 2010. Sales Tax 372,000 . Special purpose sales tax (Prop 1) approved by voters November 2010 and implemented April 1, 2011 with revenues flowing to the County in June 2011. 7 months' revenues projected for June through December. . Budget 2011 County Sales tax of $1.9 million shows no increase from 2010 projected revenues, and is down almost $300,000 from the original 2010 budgeted amount. Private Harvest (50,000) Private Harvest Tax down from estimate in June Tax Investment (60,000) . Treasurer's investment income down from 2010 Income projected amounts. Investment income is projected to be about $250,000 in 2011 down from a 2007 high of 1.1 Mill ion. OTHER FUNDS SIGNIFICANT BUDGET CHANGES EXPENDITURES - OTHER FUNDS Other Funds Budget Description Change CooperatIve Extension Public Health (3000) Staffing hour reductIOns of 1/10 FTE Natural Resources (29,206) . Reduction of .5 FTE in Community Health Educator and Public Health Nurse II positions, . (Approximately $16,000 in UFCW salary freeze savings will offset ft restore some of these reductions) (1,703) Reduction of operating and travel costs Department of Community Dev. 330,000 . 37,000 . (15, 667) . Added staffing and other costs for 2011 Grants. Added 1 planning clerk FTE Professional services reduction for DRD and Building, reduction in insurance and advertising costs. (Approximately $7,000 in UFCW salary freeze savings will offset ft restore some of these reductions) . 6 Other Funds Budget Description Change Road Fund (93,000) . Reductions to be restored pending labor negotiations . In addition, Road Fund reduced overall staffing by 1.5 FTE Facilities Mgmt (14,885) Reduced custodial hours by .25 FTE (Approximately $7,500 in UFCW salary freeze savings will offset & restore some of these reductions) Construction & 100,000 Added design costs for Courthouse roof stabilization Renovation project County Capital (10,000) REET Revenues continue to come in low. $251,000 from Improvement other capital reserves will supplement REET to pay annual debt service. Solid Waste Fund (15,913) Reductions pending labor negotiations Information (17,230) Reduction pending labor negotiations Services ER&R (7,066) Savings from change in Mechanic III to Mech. I position. Savings will be restored pending labor negotiations REVENUES - OTHER FUNDS OTHER FUNDS Budget Description Change Department of Community Dev. Public Health 385,000 Estimated Bond Revenues to complete E911 Capital Project revised from $490,000 to $875,000. see note Requested and Recommended budgets include $330,000 in 2011 for 2 new federal grants. see note Requested and Recommended budgets include $245,900 in 2011 for a new federal grant. Jeff Com 7 Compliance Opinion & Basis for Budget Preparation I believe that the 2011 Recommended Budget complies with all statutory and constitutional requirements. I believe the 2011 Recommended Budget substantially complies with adopted county ordinances and resolutions, including: . Resolution No. 26-10, 2011 Budget Goals and Objectives, . Resolution No. 32-10, directing that Proposition 1 funds be used to retain or provide certain listed programs and projects or similar programs and projects within available funding - see attachment titled "Accounting for Special Purpose Sales Tax (Proposition 1) Use in 2011;" and . Resolution No. 38-10, setting how sales tax revenues shall be budgeted, and setting aside sales tax exceeding the budgeted amount for use for future revenue downturns, capital facilities projects, one-time operating costs and reduction of property taxes. , Base Sales Tax: 2010 Original Budget $ 2,200,000 2010 Projected Revenue $ 1,909,332 2011 Proposed BudQet $ 1,916,000 . Each fund meets the minimum required reserve, established by Resolution, except Fund 506 Information Services, and improvements to the cost recovery methodology for this fund are being developed. A revised "2011 Other Funds Summary" showing the required reserve amount for each fund is attached to this memo. This Recommended Budget was balanced with a combination of expenditure cuts, wage freezes, existing revenue, new revenue from Proposition 1, and careful and judicious use of Fund Balance. Expenses were prioritized using the 2011 Budget Goals & Objectives as adopted by the Commissioners, including three top priorities of Law & Justice, Roads, and Public Health. Under the Recommended 2011 Budget, Law & Justice is unchanged at almost 58% of all General Fund expenditures in 2011. 8 Other Notes . The 2011 level of "diversion" of Road Fund property tax to the General Fund is $720,000, the same dollar figure as 2010. It is equal to or less than the amount of money budgeted to be expended for traffic law enforcement by the Sheriff in 2011. . Revenue: This 2011 Recommended Budget includes: . the allowable 1 % property tax revenue increase for the Road Fund, accompanied by the second and anticipated last temporary levy shift to the General Fund - $219,550 in 2011. . the allowable 1 % property tax revenue increase for the General Fund, and the temporary levy shift from the Road Fund. . the allowable 1 % property tax revenue increase for the Conservation Futures Fund . the base sales tax of 1 % . the 0.1 % sales tax for Criminal Justice to the General Fund . the 0.3% special purpose sales tax (Proposition 1) to the General Fund approved by the voters in November, 2010. Revenues begin to flow to the County in June, 2011. . the 0.1 % sales tax for Mental Health/Chemical Dependency . the 0.1 % sales tax for JeffComm 911 . Debt: This budget proposal includes new bond revenue in 2011 for Jeff Com as well as Bond funds or other loans to finance final design of the Port Hadlock/Tri-Area Wastewater System. Among the current bonds, the shortest-term debt retires in 2012 and the longest term debt retires in 2026. At year end 2011 the County expects to have the following principal outstanding on the debt: General Obligation Bonds Contractual Borrowinq Existing Debt: Principal Outstanding 12/31/11 $4,459,364 $1 ,854.023 $6,313,387 $ 875,000 $2,000,000 $9,188,387 Estimated Jeff Com G.O. Bond Port Hadlock/Tri-Area Project Bonds or Loan Estimated total outstanding debt 12-31-11 FUTURE ISSUES The continued vulnerability of a reduced national and local economy and the slow recovery will affect both revenues and demand for County services. In 2011 we will need to continue to carefully track actual revenues and expenditures, and adjust our operations to live within our means to prevent deeper service and program cuts in 2012 and beyond. After closing a $1.1 million General Fund expenditure-revenue gap in 2011, the General Fund still faces continued budget challenges in 2012 and beyond. The county revenues 9 will continue to be constrained, and county government and its services will likely continue to shrink. This is because of the continued erosion of the county's property tax base (constrained by the state's 1 % cap) compared to normal cost inflation, plus the slow economic recovery. From 2012 through 2015, we project county government will need to find an additional $675,000 in permanent program cuts or efficiencies. Even as we grapple with this structural funding problem, we must also build for a better future. The 2010-2011 Priorities contained in the adopted 2010 Jefferson County Strategic Plan is a good road map for working toward both these ends. The 2010-2011 Priorities document is attached to this memo. In the first quarter of 2011, the county will work from the Strategic Plan and begin a process to picture what county government could and should look like in 2015. This vision will be important as we build our budgets and work programs in each of the coming years. Important elements for reinventing county government and how it delivers public services are already in place: · Under an Interlocal Agreement joint economic development planning is underway between the city, the port, the county and Team Jefferson to develop a joint strategy for sustaining and growing our local economy, and to create the prosperity to support our citizens and the services and infrastructure they rely on; . Under a separate Interlocal Agreement between the city and the county, a Regional Parks and Recreation Committee will convene in early 2011 to begin looking for a more efficient way for government, schools and non-profit organizations to collaborate to deliver parks and recreation services; · A $3.6 Million federal Broadband grant will bring broadband to the county and other public entities throughout east Jefferson County, opening the door to new ways for the county to harness information technology and deliver services more efficiently and growe-government capability; Planning will encompass all aspects of county government, as many of the county's funds outside the General Fund also face future challenges from constrained revenue. For example, . Fund 127: Washington State recently made 6 Y:, % mid-year budget reductions and is looking to make additional budget cuts of $385 million for the remainder of this biennium (now through June 30, 2011). The state also must close an additional $4 Y:, Billion budget hole in the next biennium (July 1, 2011-June 30, 2013). Cuts to the state Department of Health, Department of Social and Health Services, and Department of Ecology are expected to impact a number of Jefferson County departments that have grant and service agreements with state agencies. Jefferson County Public Health (Fund 127) will be especially hard hit. Other county departments and funds will also be impacted. · Fund 143: Permit revenues to the Department of Community Development (Fund 143) continue to be depressed by the economy and a weak housing market, whose recovery is likely to remain slow. 10 · Fund 180: Unless the federal Secure Rural Schools legislation is reauthorized, revenue to the Road Fund (Fund 180) will decline sharply. The adopted county Transportation Improvement Plan for roads and non-motorized transportation facilities shows the Road Fund running into the red starting 2014, requiring the county to scale back its transportation projects before then. · Fund 301: The county's Construction and Renovation Fund (Fund 301) pays for repairs, preventative maintenance, remodeling, replacement, improvements and construction of county facilities. It normally is funded by Real Estate Income Tax, but has received none this year and next, instead relying on a diminishing fund balance. · Fund 506: Funding for major investments in replacing the county's old telephone system and upgrading its computer systems - Information Services (Fund 506) are also challenges the county must face in the next several years. Jefferson County will use 2011 as a time to continue looking for creative ways to increase our efficiency, reduce the cost of providing services, and continue reviewing our priorities of government. In 2011, Jefferson County government will continue to help forge a regional public/private vision for economic development, engage actively with County citizens about their government, develop a strategy to better harness information technology, strengthen our capacity to manage our budgets and finances for the challenging times ahead, and plan to care for our physical infrastructure. CONCLUSION The Recommended 2011 Budget is a fiscally responsible budget that responds to today's economic realities, while preparing for the future. It successfully closes a $1.1 Million projected funding gap for 2011. Still, significant challenges lay ahead. In 2011 the county will develop a vision for what county government should look like in 2015. This vision will guide our efforts to reformulate government in the intervening years. Many individuals in every branch and department of our organization have worked hard to prepare the Recommended 2011 Budget. Special recognition and my personal thanks go to County Auditor Donna Eldridge, County Treasurer Judi Morris, County Assessor Jack Westerman III, Lorna Delaney, and Karen Bednarski. For a third year, Anne Sears has been invaluable in pulling mountains of information together, facilitating communication with each department, modeling trends, and developing strategies. ATTACHMENTS: . 2011 General Fund Summary . 2011 Other Funds Summary (revised) . 2011 Departmental Staffing Schedule (revised) . 2011 Budget Detail (Not Attached: available on County Website) . Accounting for Special Purpose Sales Tax (Proposition 1) Use in 2011 . 2010-2011 Priorities (from the adopted 2010 Jefferson County Strategic Plan) 11 ATTACHMENT 1: 2011 General Fund Summary JEFFERSON COUNTY GENERAL FUND - 2011 Budget November 17, 2010 2008 2009 2010 2010 2011 GENERAL FUND Actual Actual Budget Projected Recommend BARS I REVENUE TYPE Revenues Revenues Revenues Revenues Revenues 311 Property Tax 6,041,241 6,647,580 7,050,800 7,050,800 7,157,000 311 Diverted Road Taxes 634,763 676,648 720,000 720,000 720,000 311 Sale of Tax Title Property 0 312 Private Harvest Tax 296,940 92,729 165,000 120,580 108,000 312 Private Harvest Tax (div) 42,249 12,427 22,000 16,000 15,150 313 Sales Tax 2,410,507 2,136,768 2,200,000 1,909,332 1,916,000 313 Sales Tax-LOST 293,880 274,915 275,000 254.736 261,000 313 Sales Tax - Special Purpose 372,000 317 Leasehold Excise Tax 61,116 56,168 52,000 52,051 52,000 317 Treas Collection Fees 42,308 30,323 25,000 27,650 25,000 319 Penalties 258,871 246,911 197,500 212,101 200,500 TOTAL TAXES 10,081,875 10,174,469 10,707,300 10,363,250 10,826,650 332 Fed Entitlements-PIL T 225,064 261 .732 230,000 407,957 408,000 335 PUD Priv. Tax 84,161 73,092 75,000 50,666 50,000 336 Crim Just Hi Crime/DUI/Asst 329,361 325,688 336,000 329,739 339,000 336 Liquor Excise Tax 34,588 35,626 35,000 37,254 38,400 336 Liquor Profit 57,572 59,412 60,000 67,140 67,000 349 Interfund Serv.-Cost Alloc. 224,027 440,425 358,000 353,999 355,000 361 Investment Income 971,352 616,249 394,000 310,000 250,000 341 Treasurer's Investment Fees (361,362) 24,514 12,500 15,000 6,912 7,000 360 Miscellaneous Revenue 11,124 76,219 26,205 42,453 31,665 395 Timber Sales D,N.R. 322,657 148,007 175,000 79,006 230,000 395 Sale of Surplus Real Property 0 0 0 390 Other Non-Revenues 81,030 22,527 0 197,000 0 TOTAL OTHER TREAS, REVENUE 2,365,450 2,071,477 1,704,205 1,882,126 1,776,065 TOTAL TREASURER'S REVENUE 12,447,325 12,245,946 12,411,505 12,245,376 12,602,715 Dept# 0 010 Assessor 2,784 2,514 1,800 1.796 1,800 020 Auditor 258,691 263,342 268,628 251,339 256,742 021 Elections 92,776 130,781 53,200 125,064 190,447 050 Clerk 188,784 215,531 188.233 199,974 182,203 060 Commissioners 17,596 18,008 12,000 10,837 7,600 067 Safety & Security 40,013 96,234 113,801 110,795 102,437 068 Community Services 0 9,000 0 6,400 080 District Court 685,192 696,584 632,650 697,027 695,330 110 Juvenile Services 275,457 271,877 269,812 256,414 292,903 150 Prosecuting Attorney 136,442 209,021 302,880 292,191 230,236 151 Coroner 12,164 8,530 9,280 4.650 9,280 180 Sheriff 334,108 558,239 808,763 962,875 775,392 240 Superior Court 35,612 13,500 19,976 3,775 260 Non Departmental 0 0 0 TOTAL DEPARTMENTAL REVENUES 2,044,007 2,506,273 2,683,547 2,932,938 2,754,545 261 ITransfer in 269,668 TOTAI.-ALLREVENUES: 14.761,000 14,752,219 15,095,052 15,178,314 15,357,260 Percent increase from previous year 4.1% -0.1% 2.3% 2.9% 1.2% 12 2008 2009 2010 2010 2011 GENERAL FUND Actual Actual Budget Projected Recommend Dept. EXPENDITURES Expenditures Expenditures Expenditure, Expenditures Expenditures 010 ASSESSOR 612,084 665,016 682,310 682,310 690,819 020 AUDITOR 470,614 469,776 468,656 468,656 461,905 021 ELECTIONS 269,523 227,038 228.791 228,791 288,030 050 CLERK 376,999 367,203 389,849 389,849 386,909 059 COUNTY ADMINISTRATOR 360,109 276,073 306,376 306,376 312,944 060 COMMISSIONERS 358,737 378,159 392,147 392,147 388,645 061 BOARD OF EQUALIZATION 6,755 5,477 7,364 7,364 7,361 062 CIVIL SERVICE COMMISSION 2,207 1,938 2,100 2,100 2,100 063 PLANNING COMMISSION 22,172 24,419 34,644 34,644 33,944 067 SAFETY AND SECURITY 137,085 147,658 200,091 200,091 172,416 068 COMMUNITY SERVICES 153,353 153,353 146,350 146,350 146,350 080 DISTRICT COURT 633,646 640,144 649,942 649,942 651,384 110 JUVENILE SERVICES 869,699 850,292 904,414 904,414 915,920 150 PROSECUTING ATTORNEY 782,328 868,857 945,545 945,545 842,506 151 CORONER 32,159 20,347 32,850 32,850 32,850 180 SHERIFF 4,564,232 4,600,597 4,980,459 4,980,459 5,069,652 240 SUPERIOR COURT 309,650 421,919 273,289 366,289 266,786 250 TREASURER 312,866 316,759 340,707 340,707 343,141 SUBTOTAL DEPARTMENTS: 10,274,218 10,435,025 10,985,884 11,078,884 11,013,662 260 NON-DEPARTMENTAL 2,051,830 2,109,297 2,713,008 2,713,008 2,730,833 261 OPERATING TRANSFERS 0 261 Op Trans- 10- Substance Abuse 48,894 48,894 46,599 46,599 46,600 261 Op Trans- 50- Coop, Extension 210,207 184,203 175,470 175,470 171,900 261 Op Trans- 70- County Cap, Improve, 251,000 0 0 0 261 Op Trans- 99- Parks & Recreation 326,176 349,548 349,4 77 349,477 342,300 261 Op Trans- 160-Health 746,043 615,774 607,623 557,623 595,200 261 Op Trans- 163-Animal Serv 108,750 104,059 108,705 108,705 108,000 261 Op Trans- 164-Water Qual.-Cons Dist 51,750 47,920 45,646 45,646 45,600 261 Op Trans- 165-Water Quality 76,664 86,933 82,852 82,852 81,200 261 Op Trans- 200-Community Develop, 602,476 420,000 420,000 420,000 411,400 261 Op Trans- 261-lnfo, Services 100,000 50,000 0 261 OTHER OPERATING TRANSFERS 683,072 467,904 101,362 101,362 89,354 >> .','....'..,",..'..".,....."..',"..,'..'.'..'.'.:.,"", 15,280,080 15,170,557 15,636,626 15,679,626 15,636,049 Percent increase from previous year 10.4% -0.7% 3.1% 3.4% -0.3% Beginning Cash and Investments 3,317,256 2,799,352 2,415,665 2,381,014 2,136,498 Revenues 14,761,000 14,752,219 15,095,052 15,178,314 15,357,260 Expenditures 15,280,080 15,170,557 15,636,626 15,679,626 15,636,049 Ending Cash & Investments 2,798,176 2,381,014 1,874,091 1,879,702 1,857,709 Equity Transfer from other funds 100,000 carryover (est at 1 %) 156,366 156,796 156,360 Adj, Ending Cash & Investments 2,798,176 2,381,014 2,030,457 2,136,498 2,014,070 Required 10% of Exp, to Reserves 1,528,008 1,517,056 1,563,663 1,567,963 1,563,605 Unreserved Fund Balance 1,270,168 863,958 466,795 568,536 450,465 Page 2 13 ATTACHMENT 2: 2011 Other Funds Summary (revised) JEFFERSON COUNTY OTHER FUNDS - 2011 Recommended Budget Revised December 2, 2010 2010 2010 2011 est. 2011 2011 Est. Ending Revenue Expend Beg. Cash Revenue Expend cash & Required OTHER FUNDS BUDGET BUDGET BUDGET BUDGET BUDGET invest 2011 Resetve 105-AUDITOR'S O&M 80,158 88,1241 188,7851 73,953 110,419 152.319 11,042 10B-COURTHOUSE FACILITATOR I 6,90D I 9,160 16,6171 6,900 I 8,358 15,1591 107-BOATING SAFETY PROGRAM 27900 ; 27,8781 37,423 27,900 I 26,054, 39,269 40,4641 1GB-COOPERATIVE EXT. PROGRAMS I 341,0781 383,364 i 156,000 I 377,422 404,6361 128.7861 113-4-H AFTER SCHOOL 85,000 85,006 60,QOO 95,0001 62,871 92,1291 6,287 114-ECONOMIC DEVELOPMENT I I 25,000 100,000 ! 830,0001 25,000 75,000 625DI 119-JEFFCOM CAPITAL FUND (new 2011) I I 559,300/ 270,7001 94,000 120-CRIME VICTIMS SERVICES I 70,158 70,172 I 59,1771 76,441 68,060 67,5581 6,806 121-JEFFCOM ENHANCEMENT I 193,720 I 2,254,220 633,0001 875,5001 1,508,500 122-E-911 TELEPHONE (JEFFCOM) 1,625,7831 1,658,9451 520,000 1,367,7661 ',723:969/ 163,857 142,391 I 123-JEFF CO GRANT MANAGEMENT FUND I 350,000 350WO i 83,000 I 300,000 300,000 83,0001 30,000 125-HOTEL-MOTEL I 314,500 307,583 502,8861 292,5001 284,910 510,4761 71,228 126-H&HS SITE ABATEMENT 22,5001 28,500 27,229 3,00DI 9,000 21,229 127-PUBLlC HEALTH 3,518,6121 3,7035721 975,041 3,560,824 3849'9361 685,9291 384,994 12B-NATURAL RESOURCES I 1,009,067 1,028,210 I 199,4471 852,845 836,337 215,9551 83,634 129-ANIMAL SERVICES I 223,1321 231,461 57,3481 213,127j 238,690 31,785 23,869 130-MENTAL HEALTH 43,900 I 43,9241 269 44,250 ! 44,250 269 131-CHEMICAL DEPEND/MENTAL HEALTH I 368,384! 438,7531 189,4931 357,109 4680851 78,517 I 71,422 135-JEFFERSON COUNTY DRUG FUND 19,200 19,200 96,245 18.400! 32,500 82,1451 3,250 136-SHERIFF DRUG INVESTIGATION I I 20,000 22,815! 10,000 12,815 100D I 140-LAW LIBRARY 10,8931 10,981 1 29,593 9,0661 9,000/ 29,659 900 141-TRIAL COURT IMPROVEMENT I 12,000 26,041 I 22,3011 16,000 26,036 12,2651 2,604 142-PUBLlC DEFENSE FUNDING I 36,1621 36,162 I 35,000 i 35,000 I 143-COMMUNITY DEVELOPMENT 1,257,~431 1;255,170 I 257,107 1,7481961 1.759,706/ 245,597 "5,971 I 147-FEDERAL FOREST TITLE III I 85000 108,0101 500 85.000 23,510 I 8,500 148-JEFF CO AFFORDABLE HOUSING 140,000 140,000 I 367.2341 135,000 i 140,000 362,2341 14,000 150- TREASURER'S O&M I 12,7871 22.482 5,000 27,1101 30,987 1,123 3D501 151-REET TECHNOLOGY FUND 15,0001 110,000! 36,307 72;DO / 36,3071 155-VETERANS RELIEF I 40,000 48,442 I 25,0001 50,850 3,050 1 BO-WATER POLLUTION CNTRL LOAN FUNDI 5,DOO I 15,000 114,5841 5,54DI 1,883 118,2411 168 I 174-PARKS AND RECREATION 438;0771 438,0771 85,506 441;6911 436D77/ 91,120 43,~08 175-COUNTY PARKS IMPROVEMENT FUND I 51,000 68,9161 14,8951 55,000 62,791 7,1D41 177-SPECIAL PROJECTS FUND I 31,9621 122,889 i 118,974 35,877 I 12496751 178-POST HARVEST TIMBER MGMT RESV 15DI 15,060 9,758 50 I 3,616 6,192 180-COUNTY ROADS 10,142,228! 11436,7791 4,776,4291 9,446,253 10,S34766/ 3,387,916 I 181-EMERGENCY ROAD RESERVE I 800 ' I 77.175 2001 77,3751 183-FACILlTIES MANAGEMENT I 934,9071 1,016,858 248,8001 941,5801 1,004,080 186,300 1DO.40al 185-FLOODlSTORM WATER MANAGEMENT I 5,DOD I 11,946 6"'6/ 5,830 I 186-BRINNON FLOOD CONTROL SUB-ZONE I 3,525 I 10,4581 3,040 7.4181 187-QUILCENE FLOOD CONTROL SUB-ZON~ 175,0001 286,552 145,9781 I 21,656 124,322. 355.000 I 301-CONSTRUCTION & RENOVATION 32,711 236,000 I 507,328 I 29D350 / 216,978 302,COUNTY CAPITAL IMPROVEMENT I 756,0001 743;067 [ 356,2021 710,000 710,000 356.2021 303-CAP, IMPROV. CLOCKTOWER 32,711 57,;081 lODI I 304-H.J. CARROLL PARK I 695 I 55,786 50,147 7,461 30B-PUBLlC INFRASTRUCTURE 339,000 ! 1,046,0001 830,737 329,0001 499,DOO I 660,7371 30B-CONSERVATION FUTURES TAX I 232,200 438,900 I 403,219 ! 213,700 189,788 427131 18,979 401-S0LID WASTE I 2.442,0201 2,775,756 744,0631 2,192,6161 2.429,363 507,3161 2429361 402-S0LlD WASTE POST CLOSURE 1,5001 6,0001 95,441 250 I 6,000 89,691 403-S0LlD WASTE EQUIPMENT RESERVE I 120,979' 301,000 I 937,0441 4,000 251.DOO / 690,0441 404-YARD WASTE EDUCATION FUND I 6,0001 6,000 5.8861 6,000 I 6,000 5,8861 405-TRI-AREA SEWER FUND 2,141,000 ; 2,094,9531 429,410 3,540,672 i 3,515,671 454,411 351.5671 501-EQUIPMENT RENTAL & REVOLVING I 1,697,0001 1,7606221 3,175,081 I 1,804,000 1,965,211 / 3;013,870 I 1,115;672 S02-RISK MANAGEMENT RESERVE I 100,000, 45,000 170.1571 50,000 I 45,000 175,1571 150,000 503-JC UNEMPLOYMENT RESERVE 118.0001 218,000 281,202 114,000 I 213,000 182,202 2UDO I 504-INDUSTRIAL INSURANCE RESERVE I 23,0001 23,0891 17,000 ' 17,000/ 23,0891 1700 505-EMPLOYEE BENEFIT RESERVE I 131,000 152,6251 156,001 126,000 152,625 129;376i 15,263 50S-INFORMATION SERVICES I 1,425.0641 1,475,064 575,6331 1,318,0931 1,553,691 340,035 49D,3131 TOTAL OTHER FUNDS BUDGETS 31,114,208 I 37.203,601 I 19,050,819 32,833,293! 37,116,1891 14,767,923 5,338,267 GENERAL FUND I 15,095,0521 15,636,626 2,136.498 [ 15,357,260 I 15,636,0491 1,857,7091 15636631 I 52,840,2271 I 52,7522381 16,625,632 I TOTAL ALL FUNDS I 46,209,260 21,187,3171 48,190,553 6,901,930 14 ATTACHMENT 3: 2011 Departmental Staffing Schedule (revised) --i o '" ;" -;; C J Q " ~~~~t~~2~~~~~~~~~~o~~~~~~~~~~I~ ~~~~nR~050g5~5~~3~03ro~~3~~~~g~~ 3 ~<ruwqroo~~-~'-~~3n2w~o~m~m~~om w ;;0 ru < =l = C :J :J 50 CD '<: -'< po -.. co (Q - 0 I '- < ~ a; (Q 0 ;;;-;::0 -. w03om~Om;::o~~;::oro:Jc OOcroro~ we ~ g ~~=U6'~~-"~gawm~~~~~w~~_.W~~~O w ~ro~o:JOO~Wuro~o003:J~~go3~roro~poz ~~ ~ ~~:&~a~m&~~~~~u~,< 3ro~~~~~I~ ~5 oro~g~m ~6'~~~ ~ ~ oro c:J:J_s:3 0::1 om (rJ W .....O'J ~Oqa(Qm < ~3 6" S ~ 6~~-3~ ~ ro~ :J ~ ~ ~g"'" ~ ~- I 5.- a; " , N ~ ~ p.,J O1--..1-....l Co owm co o;oWtM N ~ ~ m ~ ~~ U, O./:>.--->. ...,. mm.". 0>0 ~tn O>~ ~ ~ wooomc.nf\JO-....lO-....l ....tn6~tnWr-:.N6N...... 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N~ -.J~N~......~OO~O~01N~............pg~ WNWOW Oli'JWi'J O)ww mOl m01Q:>-JAo.....i'JOJ:>.OW01NWi'J _ ~ W.;:...Nw ---.JOON :"""wo",:"""wenOl 01 01 W---.J......N..... 01 ~~ ~01i'J0N0~......~ N lOO1 mOlO([! N<.OAi'JOWW ..... ~ ~o au 001Nmi'Jmw.....o ~<D~~~~ki.....K ~ ~ ......J:>.NwO-Joow -.Jwo~WO'1w6 mmW----"i'JNwo m m 0......000 . U1 N N N Ni'JQ 00 ro ~J '?~ c ~ 0.6 w ~ C, 0.000'10 opopoo......o....... WWWAI\).....OlOW (])01 i'JA Ni'J9~ og~g r:->l.Cl ffi ill ~ '" <:> ::'- ~cn~ ~-f-n 3 > m . .., " ~"cn " Z 0 ~ Q Z ~cn(') "0 ~IC: rT:mz ~O-t c:-< r m ATTACHMENT 4: JEFFERSON COUNTY BUDGET 2011 ACCOUNTING FOR SPECIAL PURPOSE SALES TAX (PROPOSITION 1) USE IN 2011 Department What Prop 1 Revenue TTLin Revenue from 2011 (June- General Budget Dee) Fund (Jan- May) Sheriff 1 deputy position, safety training, $102,198 $ 72.802 $ 175,000 1 animal control officer. misc programs Prosecutor 1/2 deputy prosecutor retained $ 21,900 $ 15,600 $ 37,500 Juvenile Services 1 juvenile probation officer, support staff, diversion $ 43,799 $ 31,201 $ 75,000 Misc. Public Safety costs in criminal justice departments $ 11,096 $ 7,904 $ 19,000 subttl public safety $ 178,992 $ 127,508 $ 306,500 Community Services: OlyCAP Tri-Area, Quilcene & Brinnon $ 73.582 $ 52,418 $ 126,000 Community Centers & Senior Services Community Services: PT Sr Association PT Community Center $ 7,300 $ 5,200 $ 12,500 Community Services: Gardiner Comm Ctr. Gardiner Community Center $ 1,635 $ 1.165 $ 2,800 Community Services: Jefferson County Fair County Fair $ 2,628 $ 1,872 $ 4,500 . WSU Cooperative Extension Afterschool program for youth and Extension $ 11,680 $ 8,320 $ 20,000 Transfer to Public Health Maternal Health Nurse $ 29,199 $ 20,801 $ 50,000 Transfer to Substance Abuse Programs including "Project Alert" that serves youth in PT, Chimacum and Quilcene $ 27,214 $ 19,386 $ 46,600 Transfer to Jefferson County Conservation District Conservation District administration and programs $ 26,630 $ 18,970 $ 45,600 subttl community services $ 179,868 $128,132 $ 308,000 Misc. Core Services Staffing and other costs in core $ 13,140 $ 9,360 $ 22,500 administrative departments subttl core services $ 13,140 $ 9.360 $ 22,500 I TOTAL $ 372,000 $ 265,000 $ 637,000 I 16 ATTACHMENT 5: 2010-2011 Priorities (from the adopted 2010 Jefferson County Strategic Plan) 2010 Jefferson County Strategic Plan 2010-2011 PRIORITIES: .. During the Recession Maintain Key Public Services Within Our Means .. Strengthen the Efficiency & Quality of County Services .. Put County Government on a Sustainable Financial Footing .. Strengthen Our Local Economy .. Plan for the Future .. Support our Unique Communities Justice and Safety Support safe commurlities &justice systems for all Reduce Justice costs by prioritizing evidence-based prevention. intervention & recovery programs that are cost effective & improve outcomes Support coordination among law & justice agencies (sheriff, prosecutor, courts, juvenile services, corrections, public defense) and withprevention/rehabilitation programs Recognize community emergency preparedness as part of a healthy community Utilize Conservation Futures funds. othergral15 & partners to preserve important open space & resource lands ImplemEnt a Resource CCflservaticn Management program to reduce government utility costs Health and Quality of Life Enhance the health & quality of life of individuals, families & communities Provide oversight & services to protect residents from infection & environmental contamination, and promote healthy behaviors Be ready to respond to epidemics & public health hazards Support children & youth: e,g. with the Nurse Family Partnership. parks & recreation, and positive learning opportunities Maintain high quality mental health & substance abuse treatment & prevention with existing dedicated funds Service Excellence Foster a culture of public service & deliver services that are timely & responsive to community needs. . Review &establish Level of Sa-vice (LOS) goals Monitor & publish ~rformcnce measures Improve service & effidency through information technology w~h an IS strategic plcn Hamess the web & technology to expedite responses to publiC records re:Juests & reduce staff time taken aNay from cther essential serviCes Continue the work of subcommittees ofdepa-tments & bral'lChes to address cross-departmental issues, service improvEmenls & efficiencies Economic Prosperity & Strong Communities Encourage a diverse economy with vibrant & sustainable communities that offer individual opportunities Forge & begin implementing a shared public/private economic development strategy Fund final design, land acquisition & construction for the Port Hadlock Wastewater System Implement Broadband for anchor institutions & prepare for commercialization Use county government to advocate for the interests of each community Ensure the county has a sustainable & effective economic development organization to promote our economy Begin work on the 2014 Update of the County's Comprehensive Plan Identify & work to fill community infrastructure gaps, strengthen community assets & implement the County's Transportation Improvement Program (TIP) Protect working forests from conversion for development Collaborate with other jurisdictions & the private sector te meet long- term water needs Continue to improve a coordinated permitting process by the county, so applicants have consistent answers in the shortest time within our resources Work with government & non-governmental organizations to increase affordable housing Financial Stewardship Exercise sound & transparent financial ma[13Jement to build JEfferscn Ccunty'slorg-term fiscalsustainability Maintain a balallced bJdget that plalls for the future . Filld cost efficiendes thatmaintall service levels Filld altema~ve providers or funding for services & facilities to reduce '!he burden on the county General FUlld Inform county citizells abOJt county fillalGeS, & size county services based on the revenues the stale and our c~izellschcose to p-ovide Update capital fadlity plans forcOJllty fadlibes Find a:lequate & stable funding for parks & recreatioll, ccunty facilities, and '!he Transportation ImprovemelltProgram Utilize, empower & support community volunteers Public Engagement Promote public enga]ement thatillforms, involves, & emPJwers Jefferson COJnty citizens & commullilies. Enhance inbrmation & resources avalable to dtizens Oil-line Regularly conduct community meetillgs of elected officials & cibzens Promote op:;n civil dialogue betweell COJntygovemment & those we serve Environmental Sustainability Safeguard the COUllty'S natural resources & environment. Maintain a healthy envirOllmelltto support important shellfish, fisheries, agriculture, timber & tourism industries Quality Workforce Develop & empower Jeffersco Comty government's employees Provide a supportive work envirooment Invest in our employoos through training & caroor development Expald use of the intemello attract a talented coullty workforce . EdJcate departmEflts & prepare for succession planning Engage cOllstructivelywith OJruniolls in werking tooard fillalcial stabil~y CrC6s-train staff where awopriate 17 COL1'\TY OF JEFFERSON State of Washington In the Matter of Adoption of the Annual Budget Including the General Fund, Public Works, Special Funds, Jefferson County Road Construction Program and County Tax Levy RESOLUTION NO. WHEREAS, State of Washington Laws of 1971, First Extraordinary Session, Chapter 36, and RCW. laws having been complied with, hearings hcld at which citizens were given an opportunity to question any part of the proposed budget, and the officials in charge of various departments were called in and consulted concerning the budget for their departments; and, NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners, Jefferson County, Washington, that the Jefferson County Road Construction Program and the County Capital Improvement Program tor 201 I are hereby adopted as part of this budget document; and, BE IT FURTHER RESOL VED, that the following attached budget (Exhibit I and ][) be, and, is hereby adopted as the 2011 BUDGET for Jefferson County, including the General Fund and all other County Funds; with all BUDGETS being adopted at the "Department Level;" and, APPROVED AND ADOPTED this _ day of December, 2010. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: David Sullivan, Chairman ATTEST: Phil Johnson, Member Lorna Delaney, CMC Clerk of the Board John Austin, Member