HomeMy WebLinkAboutCONSENT Call for Bids Official Paper of Record Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Carolyn Gallaway, Clerk of the Board
DATE: January 12,2026
SUBJECT: CALL FOR BIDS re: Publication of County Legal Notices; Bids accepted until
Monday, March 9, 2026 at 10:30 a.m. and opened and read publicly shortly thereafter
in the Commissioners' Chambers located at the Jefferson County Courthouse, 1820
Jefferson Street, Port Townsend,WA 98368 (HYBRID)
STATEMENT OF ISSUE:
Approve BID CALL re: Publication of County Legal Notices; Bids accepted until Monday, March 9, 2026,
at 10:30 a.m. and opened and read publicly shortly thereafter in the Commissioners' Chambers at the
Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA.
ANALYSIS:
Per RCW 36.72.075 the County must designate an Official County Newspaper by its first Regular Meeting
in April. Bidders must have five weeks to prepare and submit their bids to the Clerk of the Board.
FISCAL IMPACT:
Cost to publish Bid Call.
RECOMMENDATION:
Approve BID CALL re: Publication of County Legal Notices; Bids accepted until 10:30 a.m. and opened and
read publicly shortly thereafter on Monday, March 9, 2026 in the Commissioners' Chambers.
REVIEWED BY:
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J P. Peters, County Administrator Dat
Please publish one time: January 14, 2026
Bill: Jefferson County Commissioners
P.O. Box 1220
Port Townsend, WA 98368
CALL FOR BIDS
FOR PUBLICATION OF OFFICIAL LEGAL NOTICES
Notice is hereby given that the Board of Commissioners of Jefferson County, State
of Washington, will receive sealed bids for the printing and publication of Official
Legal Notices. Sealed bids will be received up until 10:30 a.m. Monday, March 9,
2026 at the offices of the Board of County Commissioners, 1820 Jefferson Street,
Port Townsend, WA 98368. Bids will be publicly opened and read shortly
thereafter.
Complete bids must include "Newspaper Call for Bid Form 2026" and be
accompanied with quotes for Sample Ad#1 and Sample Ad#2. All bid
information is on the Jefferson County website: www.codefferson.wa.us—
Services —Laserfiche Web Portal (username and password is: public)—BOCC
Agenda Packets—2026 Weekly Agenda Items—01 January 2026 —011226 — Call
for Bids Official Newspaper of Record
Signed this 12th day of January, 2026.
Jefferson County Board of Commissioners
/S/Greg Brotherton, Chair
Legal Newspaper for
Jefferson County, State of Washington
BIDDER
Name of Newspaper
Newspaper Publisher
Address of Publisher
Phone:
Fax:
E-mail:
BID BREAKDOWN
The undersigned does hereby submit the following bid for legal publication for Jefferson County as
required by law or by order of the judge of court:
BID AMOUNT of$ per column inch.
Font for Legal Notices
Type Size for legal notices(point)
Column Width
Number of columns per page
The fee for the advertisement for the
legal newspaper contract provided by
Jefferson County at the above rate and
hereby attached is:
Number of times the newspaper is
published each week
Legal notices must be submitted for Check all that apply:
publication by: 0 Fax
❑ E-Mail
❑ Other
Number of days legal notices must be
submitted prior to publication date
Time of day legal notices must be
submitted in order to make the
publication deadline
Items included in bid price: • Use of County Logo to identify where County
legal notices begin
• A location map as appropriate for a specific notice
• Two(2)free subscriptions to newspaper
• On-Line subscription code
• All County Departments and offices are eligible to
submit Press Releases to the newspaper at any time
Optional Bid Item:
General advertisements, or employment
advertisements in a section of the
newspaper other than the legal notice
section. These advertisements will be
coordinated through the County
Commissioners Office
The PRINTED CIRCULATION for the named newspaper in Jefferson County is copies broken
down geographically as follows:
Zip Code/Community Deliveries News Stand
98368/Port Townsend
98325/Chimacum
98339/Port Hadlock
98365/Port Ludlow
98376/Quilcene
98382/Gardiner
98320Brinnon
98358/Nordland
98331/Forks(West End)
TOTAL:
The ELECTRONIC CIRCULATION& READERSHIP:
#of Paid electronic subscriptions(not included with paid print subscriptions,above):
Newspaper's Website:
• Are legal notices posted on your website?
• If so, can they be viewed for free?
• Newspaper's Website: Monthly Average: #of Hits #of Unique Visitors
• Legal Notices in particular: Monthly Average: #of Hits_ #of Unique Visitors
Social Media
• Are legal notices posted on social media?
• If so, please describe what social media,and any metrics on number of visits:
Do you also list your legal notices at https://www.wapublicnotices.com/?_
Please include with your bid: A proof and a quote for the 2 sample legal notices(attached)
The undersigned bidder does hereby declare that the above-named newspaper is qualified per RCW 65.16
to be the legal newspaper for Jefferson County and has been approved by the Superior Court of Jefferson
County as such.
BIDDER:
Signed Date
Print or Type Name Title
A FIEST:
Signed Date
Print or Type Name Title