HomeMy WebLinkAbout011226 email - AI Meeting Summary - BoCC January 5_ 2026ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them.
Commissioners,
I thought you might be interested in the attached summary of your BoCC January 5 meeting. The summary (2 parts, morning and afternoon), was created by the AI tool that I’m testing (MeetGeek.ai).
I’ve left the output from the tool unaltered to show how relatively few typos there are. I simply copied the summary report text from my online MeetGeek account into MS Word and added
the DRAFT watermark.
The timecodes in the summary are relative to the start of the MeetGeek recording of each session. The reason for morning/afternoon is that MeetGeek limits the length of a given meeting
to 4 hours; that’s just a minor nuisance, something I can live with.
Clearly, the attached is just a draft, and an assigned board secretary would have to review and correct those errors before presenting them to the board for approval.
One big advantage of this tech is that it addresses one of the shortcomings of “action minutes”, which can be too abbreviated for meetings where the bulk of the time is spent in discussion
and few, sometimes no, decisions are made. Documenting the discussions about how decisions were reached, without the need to refer to verbatim transcripts, provides essential context
and documenting “legislative intent” can be invaluable in the case of legal challenges. MeetGeek.AI does, of course, also produce a verbatim transcript for each recording.
Yes, I recognize that the use this kind of tool by a public agency would create additional public records; however, the substantial savings of time would likely justify that small added
burden. The two .MP4 recordings of the subject meeting, totaling 5.3 hours, required only 646 MB of storage (about the same storage density as Zoom recordings, and with slightly better
sound quality). The space for transcript and summary files is negligible.
…Something to keep in mind for meeting minutes at some point.
Let me know if you have any questions about how I’m using the tool, etc.
Tom Thiersch