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Home My WebLink About122010_ca01 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST ~ CONSENT AGENDA D REGULAR AGENDA TO: Board of County Commissioners County Administrator December 20,2010 Resolution - Publish Budget SupplementallExtension Hearing DATE: SUBJECT: DESCRIPTION: Various County Departments have requested increases to their 2010 budget STATEMENT OF ISSUE: Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the RYblic notice only; the individual changes will be reviewed at the public hearing.~....... \'...4.l'<" tt<!<>..rl,.,. ...,,~ ~e... CPv> ~o..-r.v~:r to" 2..0 l( ..~ le>~to<:' Ann :.... 't-<...c- Clo.n.n>..slohcu-s ' C!...'-t.-'...rs:. These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. FISCAL IMPACT: Provided in resolution REQUESTED ACTION: Approve resolution to publish a notice for the Hearing. REVIEWED BY: 2-116 ~e Date Please publish 2 times: December 29, 2010 and January 5, 2011 Bill to: Jefferson County Commissioners Office PO Box 1220 Port Townsend, W A 98368 JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE FOR PROPOSED SUPPLEMENTAL BUDGET APPROPRlATIONSIEXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS } } } } RESOLUTION NO. WHEREAS. several County departments have made a request for supplemental budget appropriations/extensions for their 2010 budget; and. WHEREAS. the increased spending in some requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees. or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS. it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2010. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-261-000 OPERATING TRANSFERS 001-240-000 SUPERIOR COURT Total General Fund $0 $0 $0 $0 $19,766 $19.766 -$20,000 $19,766 -$234 SPECIAL REVENUE/CAPITAUENTERPRlSEIlNTERNAL SERVICE FUNDS 129-000-010 ANIMAL SERVICES $13,000 $13.000 140-000-010 LAW LIBRARY 5,000 0 155-000-010 VETERANS RELIEF"" 10,000 10,000 Total other Funds $28,000 $23,000 - There is enough unencumberad cash In the fund to cover the additional expendtture.. $13,000 5,000 10.000 $28,000 NOIN, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that a public hearing be held on the said emergency appropriations/extensions and that said hearing be held in the County Commissioners' Chambers. Courthouse, Port Townsend Washington, on the 10th day of January, 2011, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the appropriations/extensions for such alleged emergency. APPROVED this 20th day of December, 2010. JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chairman } ~ TO: BOARD OF COUNTY COMMISSIONERS Date: December 13, 2lJl~ RE: Request For Emergency Budget AppropriationlExtension and AmenftE eEl V ED Superior Court 001.240.000 DepartmentlFund Name Fund NumlxJ:lfC 13 2010 Commissioners: (check all that apply)" ~f~ ta Please be advised that after a thorough examination of my current bu ,," tStQnnCnoo~~iJlf' insufficient to pay necessary expenses of this department for this year ' e ,,, l~ll rM~~e expenditures w1tbln the department budget with respect to present and future needs, I ffiftiudiiet ~ Therefore, I request an emergency appropriation and budget extension in the amount $19,766.18 for this current year for the reason(s) outlined below. ta For funds other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditore? Yes No.f CJ Please be advised that a revenue source (I.... grant, new fee) bas been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as out1ined below. BARS # Revenue Description Current Revision New Budget Bu et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expeuditure Deserlption Current Revision New Budget Budllet 51221.41.0070 PSYCH EVALUATIONS $75,401.00 $2,000.00 $77,401.00 51221.41.0010 GUARDIAN AD LITEM $1,891.00 $4,766.18 $6,657.18 51221.49.0030 JURY FEES $31,512.00 $8,000.00 $39,512.00 51281.41.0003 CONFLICT ATTORNEYS $51,470.00 $5,000.00 $56,470.00 SO.OO """';c'''''''',.J'''''J} ..".., "J"""" C''''""", $160,274.00 $19,766.18 Sl80,040.18 Reason for AppropriationlExtension The above referenced line items currently have negative balances, however. other line items have balances that cover the negatives. It is with utmost caution I submit this 4th quarter appropriation for Superior Court. I have gone over all line items and as it stands if! pay all current invoices pending the Superior Court will end the year with a balance of$2748.03 to go back towards the General Fund, however, I am submitting this appropriation in the event subsequent invoices are received. Psych evaluations/expertS is currently negative S995.72. A shaken baby case has just been resolved that may have an outstanding invoice or two. Due to the economy we have had a higher than usual nced for the Superior Court to appoint Guardian ad Lltems in domestic cases at county expense. This line item is currently negative by $4766.18. Jury fees have been higher than usual and even though there was a 2nd quarter appropriation of$10504 this line item is currently negative by S5 126.1 0 with the possibility of2 more trials in December. Conflict attorneys has had no earlier appropriation, however, is $1897.12 negative with more billings anticipated. II Respectfully submitted, . /\ A _"'n _f'furMp ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlatlonlExtenslon and Amendment OPERATING TRANSFERS 001-261-000 General Fund DepartmentlFund Name Fund Number Commissioners: (mark all thet apply with an "Xi 00 Please be advised thet after a thorough examination of my curent budget It appears that the amount allocated Is Insufflclent to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with rsspeel to prssent and future needs, I find'that my budget Is short. Therefore, for this currant year for the reason(s) outlined below, I request an emergency appropriation and budget extension In the amount of: I -$211,000 [ D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this addItIonal expenditure? B~~ D Date: December 10. 2010 Please be edvleed that a revenue source (I.e. grant, new fee) has been received by this department which was not Included In the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budgat this year as outlined below in the amount of: I $0 [ BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 ":'. ""I' !!Vh', y,"'"'' .i,. '.i:'''''''' '. ' i~ R.EIJ'E!If:!:~lEiii $0 $0 $0 ,,,,', '.. .,,' I BUDGET BARS Expenditure t# Description CURRENT REVISION AMENDED 59700.00.0155 Ooeratlna Transfers - Veterans Relief (11 $0 $30 000 $30 000 59700.00.0160 Ooeratlna Transfers - Health Deoartment (21 $607 623 -$50 000 $557623 $0 $0 $0 11,,'%'1;,' !iI'i:WIW". i.,... . . ii:!I!i!II!!'!li!l!IIII'!IIIII::: '1"!tliilBl!liII:XF ' -'(YR.!; -$20,000 ':,111;::'11:'" I I PE :' .) ~,' ,'" 1; " Reason for AporoorlatlonlExtenslon 1) Veterans relief expenditures exceeding budget by approximately $25,000. Remaining $5000 will go to fund balance for cash flow purposes. 2) Health Department 2010 transfer from General Fund reduced by $50,000, this will reduce their estImeted unreserved fund balance. Respectfully SubmltIed, Elected OfficlailDepartment Head Signeture TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExlension and Amendment Animal Services 129000010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") 00 Please ba advised thet after a thorough examination of my current budget it appears that the amount allocated Is insufficient to pay necessary expensss of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find thet my budget Is short. Therefore, for this current year for the reason's outlined balow, I request an emergency eppropriation and budget extension in the amount of: I $13,000 I Date: December 10, 2010 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbared cash) to cover this additional expenditure? B~~ 00 Please ba advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget et the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined balow in the amount of: I $13,000 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 129000010.39700.00.001 Transfer from Animal Services O&M Donation Fund $2 000 $13000 $15 000 $0 $0 $0 TOTAL REVENUE $2,000 $13,000 $15,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 129000010.53930.10.000 Salaries and Waaas $99 349 $13 000 $112349 $0 $0 $0 . $0 TOTAL EXPENDITURE $99,349 $13,000 $112,349 Reason for A ro riationlExtension Transfer in from Animal Services O&M Fund to cover an unbudgeted clerk hire position. Elect Res ~,- -- '.(. TO: BOARD OF COUNTY COMMISSIONERS Date: December 13.20lV RE: Request For Emergency Budget ApproprlationlExtension and Amendment Law Ubrary DepartmentIFund Name Commissioners: (check all that apply) DEe 13 2010 IZI Please be advised that after a thorough examlnatlon of my current budget it appears that the amount allocated is insufficient to pay necessmy expenses of this deparnnent for thlsU~~ ~~b.~lllJ1Il""'~lIr:!l1'~Jhe expenditures witbin the department bndget with respect to preserWi!lIiILfuIIii:1Rt~J\.'1:ihi/~liblI~al ij sVort. Therefore, I request an emergency appropriation and budget extension inf~M ' for thls current year for the reason(s) out1lned below. IZI For.fUnds other than CU"ent Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expendItnre? Yes.{ No Cl Please be advised that a revenne sonree (I.e. grant, new fee) has becn received by thls department whicb was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include thls new revenue in the budget this year as out1lned below. BARS # Revenue Description Current Revision New Budget Bum.et $0.00 $0.00 $0.00 ~". $0.00 ,",,,.,,,::',"", . w"" $0.00 $0.00 $0.00 BARS # Expendlinre Deserlption Current Revision New Bndget Bnm.et 594.12.64.0010 Law Librmy Subscription Updates $10,981.00 $5,000.00 $15,981.00 $0.00 $0.00 $0.00 $0.00 ..',.":"ii'''''....,. TOT AL~E\'IDI'rtJlU: $10,981.00 $5,000.00 $15,981.00 Reason for AnnronrlationlExtension The Superior Court has bad to replace several key voltones in the Law Library and has bad to update all pocket parts for the Revised Code ofWasltington which is the most used printed legal authority maintained. These updates have pot us above our projected 2010 budget expense amount. This fund is not supported by the General Fund and is selfsupportive. I currently have invoices that need to be paid amounting $1611.90 and anticipate another billing in the amount of$589.42 for the online Westlaw service for the month of December and one for the recently received RCW updates that will run approximately $1933.30. The request for appropriation in the amount of$5oo0 covers those received invoices, those anticipated and leaves $865.38 for error proofing that will go back into reserves if not spent. I have attached copies of those aforementioned billings, an invoice and a copy of the Jefferson County Monthly Financial Statement for the Jefferson County Law Library dated 11130/10 showing a reserve in the amount of$28880.13. :{Y\IYSUbm~ Lv~~t-t ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlatlonJExtenslon and Amendment VETERANS REUEF FUND 165-000-010 DepartmenlJFund Name Fund Number Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget It appears that the amount allocated Is insufficient to pay necessmy expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget Is shorl. Therefore, for this current year for the reason(s) oulllnad below, I request an emergency appropriation and budget extension in the amount of: I I Date: December 13, 2010 00 For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumberad cash) to cover this additional expenditure? [X]Yes DNo 00 Please be advlsad that a revenue source (I.e. grant, new fee) has been received by this department which was not included In the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue In the budget this year as oulllned below In the amount of: I $10,000 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 501.000.00 Loan from ER&R $55 000 $10 000 $65 000 $0 $0 $0 I . { .... . ...'.. ." ,: .,i'y: ... TOTA\..REVENUE, $55,000 $10,000 $65,000 BUDGET CURRENT REVISION AMENDED $63 442 $10 000 $73442 $0 $0 $0 $73,442 $63,442 $10,000 BARS expenditure # Description 55360.40.0000 Other ServicelCh as Reason for AppropriatlonlExtenslon Greater need than anticipated due to downturn In the economy and the number of veterans being served. Respectfully Submitted, Elected OfflclallDepartment Head Signature