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JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
FROM: Jefferson County Marine Resources Committee
DATE: December 20, 2010
SUBJECT: Amendment 1 to CZM31 0 Grant No. G1000023 between the
State of Washington Department of Ecology and JEFFERSON COUNTY
(Northwest Straits Project Marine Resources Committee Administration and Action Projects)
STATEMENT OF ISSUE:
The Marine Resources Committee (MRC) Is requesting epproval on the consent agenda of an amendment to the above
referenced grant agreement The purpose of the amendment Is to add a new task and Increase the budget to Include
funds for the new task. The tarm of the amendment for the new task Is until December 31, 2011.
ANALYSIS:
The Jefferson County Marine Resources Committee recelvad these grant funds to restore 1800' of Discovery Bay marine
nearshore Including the uppar beach, beach upland Interface and upland riparian area and create a 2-acre pocket
estuary at Maynard Beach at the head of Discovery Bay.. this task Is consistent with the MRC's atretegic plan.
Jefferson MRC will partner with the North Olympic Salmon Coalition to complete engineering plans/speclficatlons and all
pre-project studies and permitting. The project Is currently at 30% design. this task will complete 100",(, desIgn phase
and secure required permits for project construction. Construction will be completed with other funding. The total project
cost (100% Ecology share) Is Increesed by $103,000 from $268,040 to $371,040.
Through the process of the feasibility study conducted during 2009 and 2010, stakeholder outreach was conducted.
Through this process, project partners have worked with Jefferson County Public Works regarding their trail Interests,
with the owner of e private water line locatad In the rafiroad grade, with WOFYV habitat, and have reachad out to affectad
adjacent landowners. To our knowladge there are no outstanding Issues.
FISCAL IMPACT:
The project Is 100% grant fundad. There Is no match requirement The grant Is administered by WSU Jefferson County
Extension at no cost to the County.
RECOMMENDATION:
We request three originals of this contract be approved and signed by the Jefferson County BOCC.
REVIEWED BY:
W4:~
Date
"" t.,
Amendment 1 to CZM310 Grant No. G1000023
between the
State of Washington Department of Ecology and
JEFFERSON COUNTY
Northwest Straits Project: Marine Resources Committee Administration
and Action Projects
PURPOSE: In accordance with the original agreement, this grant is amended to add a new task
and increase.the budget to include funds for the new task.
IT IS MUTUALLY AGREED THAT THE GRANT AGREEMENT IS AMENDED AS FOLLOWS:
1. This amendment is effective on July 1, 2010.
2. The period of performance is extended to December 31, 2011 (for task 7 only, all other tasks
to be complete by June 30, 2011).
3. The scope of work is deleted and replaced as follows (revised task 5, new task 7, changes
noted in red)
TASK 1: Administrative Duties
1.1: MRC Meetings and Communication: schedule and hold meetings; prepare and
distribute agenda; prepare and distribute minutes, other logistical and communication
functions as needed.
1.2: Grant administration: Prepare progress reports, final report and completion report for
Northwest straits Commission; track and administer budget; contract management.
1.3: MRC Web Site: Ongoing maintenance of MRC web site and/or development of content,
design, images or other web site features.
1.4: Annual Report: This report will summarize MRC activities and progress on projects,
including progress in achieving the Initiative's performance benchmarks, successes and
failures in the workplan priorities, training, etc.
1.6: Workplan: The workplan will include the objectives, timeframe, products, and
benchmarks addressed.
1.6: Training: The MRC members will attend the annual Northwest Straits Commission
training and additional conferences as appropriate. A representative of the MRC will
attend each Northwest Straits Commission meeting.
1.6.1: Training & Implementation Manual: The MRC will update and maintain the
Training and Implementation Manual CD-rom.
Deilverables (one hard copy and one electronic copy of each):
1. Update in progress reports (all tasks)- due semi-annually (see semi-annual progress reporting)
2. Meeting agendas and minutes - due semi-annually (see semi7annual progress reporting)
3. Web site address and CD of site contents - due January 20, 2010 and January 20, 2011
Page 1 of8
"t
f.
Amendment 1 to Jefferson County I NW Straits Agreement G1 000023
Between the Weshington Stele Department of Ecology and
Jefferson County
4. Annual Report - 2009: Due January 20, 2010
5. Annual Report - 2010 - Due January 20, 2011
6. 2010 Workplan --due January 20, 2010
7. 2011 Workplan - due January 20, 2011
8. List of NWSC meetings attended and name of MRC member attending in the progress reports -
due semi-annually (see semi-annual progress reporting)
9. Volunteer hour time tracking - due semi-annually (see semi-annual progress reporting)
10. Electronic copy of Training and Implementation Manual (no hard copy) - due June 30, 2010
Task 2:
Description:
Marine stewardship Program
The MRC will expand the work of achieving long-term stewardship for Jefferson
County marine resources by building community through citizen involvement. In
order to provide public education and outreach about natural systems, nearshore
processes, water quality issues, and marine protection, Jefferson MRC will:
. Partner with local shoreline education programs (WSU Shore Stewards,
Shoreline Landowner Workshops, WSU Water/Beach Watchers, community
clubs) to provide shoreline protection education and citizen stewardship
opportunities. At least 45 landowners will be contacted and three workshops held
annually, including in Discovery Bay communities.
. Produce and distribute shoreline protection education materials and make
presentations for the Shoreline Master Program Implementation. Materials will
include the MRC logo as sponsor.
. Participate in coordinating local stewardship efforts by attending meetings the
Puget Sound Partnership, Chumsortium, ECO Net, Straits Workgroup and Hood
Canal Coordinating Council.
. Design, produce and instell interpretive panels at the new Northwest Maritime
Center at Point Hudson, Port Townsend.
Dellverables (one hard copy and one electronic copy of each):
1. Update in progress reports - due semi-annually (see semi-annual progress reporting)
2. Stewardship annual report (including agendas/rosters and summary of workshops, list of
presentations made and estimated number of people reached, copies of outreach materials
produced, list of meetings/events attended, summary of partnership results, number of new
Shore Stewards recruited, copies of press releases and any media generated, jpg images) -
due annually June 18, 2010 and June 17, 2011
3. Interpretive panel (including copy of design, jpg images of installed signage) - due June 17,
2010
Task 3:
Description:
Olympia Oyster Restoration
Jefferson MRC will monitor one existing O.conchaphl/a (Olympia oyster) population
in Discovery Bay and characterize the dynamics and the limiting factors of this
population. Surveys will be done twice annually (pre and post growth season) to
estimate number of individuals, size distribution, age and geographic location (using
GPS). Larval settlement will be monitored annually during spawning season to
determine population recruitment.
The MRC will also partner with the puget Sound Restoration Fund to develop and
implement a water quality monitoring program that will look at temperature, water
flow, sediment collection, pH and salinity in Discovery Bay.
Page 2 of8
Amendment 1 to Jefferson County I NW Straits Agreement G1000023
Between the Washington state Department of Ecology and
Jefferson County
Dellverables (one hard copy and one electronic copy of each):
1. Update in progress reports - due semi-annually (see semi-annual progress reporting)
2. Discovery Bay oyster population monitoring report (Include volunteer hours and jpg images) and
GIS layer - due annually June 18, 2010 and June 17, 2011
3. Water quality monitoring plan (including protocols and QAQC) - due January 20,2010
4. Water quality monitoring report (including monitoring results, volunteer hours and jpg images) -
due-June 17, 2011
Task 4:
Description:
Eelgrass Protection
To protect eelgrass beds from damage due to anchoring, Jefferson MRC will place
seasonal marker buoys beyond the outer edge of the eelgrass meadows from Point
Hudson to the state ferry terminal In Port Townsend. The marked area will be
monitored seasonally to determine the efficacy of the buoys. The MRC will survey
eelgrass beds In Discovery Bay, Mats Mats Bay and Port Ludlow. Outreach for the
project will Include distribution of brochures and partnership with and presentations
to boaters, civic organizations and the Port.
Dellverables (one hard copy and one electronic copy of each):
1. Update in progress reports - due semi-annually (see semi-annual progress reporting)
2. Summary Report for Eelgrass Protection Zone Project covering all aspects of the project
(including number of presentations, results of vessel monitoring, press releases and any media
generated, volunteer hours contributed and jpg Images) - due annually June 18, 2010 and June
17,2011
3. Copies of the "best boating practices pledge" -due June 18, 2010
4. Digital eelgrass data and GIS layer for Discovery Bay, Mats Mats Bay and Port Ludlow - due
January 20, 2011
Task 5:
Description:
Drift Cell Restoration (revised)
The MRC ':.rill seRtiRlle eElllsatlsR aREI SutFeasA e#erts te eRsollFage shereliRe
laRElo'JJReFS te sel1slEler a1teFFlatP.'es te lllllkAeaGS aREI ether har-Elol1ll1g strustllr-es
tI:1at ilRl'leEls ElFift sell fllRGtisR. .^. viElas af Ilast, GllFFSRt aREll'lateRtial FeGteroa
SASFeIlRS IlFeJl6r:Bes \'1111 lie Ilr-eGllssEI aRElIlFeSeRteEl at SOFAFRllRity eveRts aRG
lRaetiRgs. TAe MRC willllFGElllse aREI ElislFibllte llFGSAllreS eR altemalP:es te
SAOFeIiRe aFFASRRg.
The MRC will contract to conduct a cultural survey aRElllr-el'lar-e a ElFaft shereliRe
aFFAORRg alternative ElesigR for Oak Bay. To document the recovery of drift cell
functions, a beach profile survey at Fort Flagler initiated in 2008 will be completed.
The MRC will work towards improving drift cell function at Fort Worden by
conducting a feasibility study to minimize and/or redesign the pier, shore defense
and boat launch facilities at the Port Townsend Marine Science Center.
Dellverables (one hard copy and one electronic copy of each):
1. Update in progress reports - due semi-annually (see semi-annual progress reporting)
2. Cultural survey for Oak Bay - due January 20, 2010
i. Draft pF9jest aaslgR fer Oak iay GUO JaAl:lar-y 29, 2911
4. Feasibility study for the Port Townsend Marine Science Center Pier at Fort Worden - due
January 20, 2011
5. Fort Flagler Beach profile survey - due January 20, 2010
6. Callies sf ElFift sell r-ester-atiOR IlFGjeGts \<iEleo aRElllFGSAllr-e Ellle JllRe 17, 2Q11
Page 3 of8
"
Amendment 1 to Jefferson County I ~ Straits Agreement G1 000023
Between the Washington State Department of Ecology end
Jefferson County
TASK 6:
Description:
Mystery Bay Harbor Management Plan
The MRC will collaborate with state agency, tribal, local government and industry
partners to develop and implement a Harbor Management Plan for Mystery Bay.
This will include establishment of a volunteer no anchor/no discharge zone, removal
of derelict mooring buoys, volunteer boat monitoring and boater education.
6.1: In conjunctlon with key partners, the MRC will facilitate the development of a
written Harbor Management Plan for Mystery Bay to allow for shellfish harvest
and recreational boat use to co-exist
6.2: The MRC will apply for permits and install two to three voluntary no anchor
zone buoys at the entrance to inner Mystery Bay.
6.3: The MRC will coordinate with Jefferson County Department of Community
Development and Washington Department of Natural Resources and
Washington Department of Parks to contract to remove or relocate
approximately 10 mooring buoys within Mystery Bay.
6.4: In partnership with WSU Beach Watchers, the MRC will implement volunteer
vessel monitoring program to document compliance with the voluntary no
anchor zone. .
6.6: Outreach and education: the MRC will develop and install two informational
signs at locations around Mystery Bay and will print and distribute 250
brochures about the project
Dellverables (one hard copy and one electronic copy of each):
1. Updates in progress reports - due semi-annually (see semi-annual progress reporting)
2. Draft Mystery Bay Harbor Management Plan - due January 20,2010
3. Mystery Bay Implementation Report (including copies of permits, photos of no anchor zone
buoys in place, summary of mooring buoy removal/relocation operations and number of mooring
buoys removed/relocated, monitoring program results, copies of outreach materials produced,
pictures of signage in place, list of events where brochures were distributed and estlmated
number of people reached, copies of any associated
Maynard Nearshore Restoration Design (new)
To restore 1800' of Discovery Bay marine nearshore including the upper beach,
beach upland interface and upland riparian area and create a 2-acre pocket estuary
at Maynard Beach at the head of Discovery Bay, Jefferson MRC will partner with the
North Olympic Salmon Coalition to complete engineering plans/specifications and all
pre-project studies and permitting. The pre-project studies will include a cultural
resource survey, wetland delineation and geotechnical investigations. The project is
currently at 30% design. This task will complete 100% design phase and secure
required permits for project constructlon. Constructlon will be completed with other
funding. The MRC will also develop and implement a monitoring plan and conduct
pre-project monitoring to survey the existing conditions on the property and establish
project photopoints in order to establish a baseline for Mure annual monitoring of
beach profiles and sediment composition.
DeJlverables (one hard copy and one electronic copy of each):
1. Updates in progress reports - due semi-annually (see semi-annual progress reporting)
2. Geotechnical investlgatlon summary, wetland delineation maps (including any associated GIS
data iayers), 60% project design, coastal geologist memo - due January 14, 2011
3. Completed JARPA application, monitoring protocol/QAQC, Seetlon 106 archaeology
determination documents - due April 15, 2011
4. Final project report (including 100% project design, copies of project permits, project images,
volunteer hours contributed, pre-project monitoring report) - due December 30, 2011
TASK 7:
Description:
Page40f8
"
Amendment 1 to Jefferson County I m-J Straits Agreement G1000023
Between the Washington State Department of Ecology and
Jefferson County
Semi-annual progress reporting (update on all tasks):
... .
2009-2010
First Semi-Annual Report
Second Semi-Annual Report
2010-2011
First Semi-Annual Report
Second Semi-Annual Report
Reporting Period
July 1, 2009 - December 31, 2009
January 1, 2010 - June 30, 2010
July 1, 2010 - December 31,2010
January 1, 2010 - June 30,2011
balance of page left blank intentionally
Page 5 of8
.
Date Due
January 15, 2010
July 9, 2010
January 14, 2011
July 8, 2011
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Amendment 110 Jefferson County I NW Straits Agreement G1 000023
Between the Washington State Department of Ecology and
Jefferson County
Except as expressly provided by this amendment, all other terms and conditions of the original
agreement including any amendments thereto remain in full force and effect.
IN WITNESS WHEREOF, the parties hereby execute this amendment:
state of Washington
Deparbnent of Ecology
Jefferson County
Gordon White Date
Program Manager
Shorelands and Environmental
Assistance Program
Signature, Authorized Official Date
Print Name of Authorized Official
Title of Authorized Official
Approved as to form only by
the Assistant Attomey General
Approved as to fonn only'
()~ I iJ]l;}Jo
Jefferson Co. Prosecutor'
ffice
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