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Home My WebLink About058 10 ,,=' Please publish 2 times: December 29,2010 and January 5, 2011 Bill to: Jefferson County Commissioners Office PO Box 1220 Port Townsend, W A 98368 JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE FOR PROPOSED SUPPLEMENTAL BUDGET APPROPRIA TlONS/EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS } } } } RESOLUTION NO. 58-10 WHEREAS, several County departments have made a request for supplemental budget appropriations/extensions for their 2010 budget; and, WHEREAS, the increased spending in some requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2010. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-261-000 OPERATING TRANSFERS 001-240-000 SUPERIOR COURT Total General Fund $0 $0 $0 $0 $19,766 $19,766 -$20,000 $19,766 -5234 SPECIAL REVENUE/CAPITAUENTERPRISE/INTERNAL SERVICE FUNDS 129.000.010 ANIMAL SERVICES $13,000 140.000.010 LAW LIBRARY 5,000 155.000.010 VETERANS RELIEF" 10,000 Total Other Funds 528,000 $13,000 o 10,000 $23,000 $13,000 5,000 10,000 $28,000 "There is enough unencumbered cash in the fund to cover the additional expenditure.. NOW, THEREFORE, BE IT RESOL VED, that an emergency is hereby declared, and that a public hearing be held on the said emergency appropriations/extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 10th day of January, 2011, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the appropriations/extensions for such alleged emergency. APPROVED this 20th day of December, 2010. /cC~" .:~, /,.,~ ..\~ -, \ (~~,-\....~ '":,,.~\\ ;, :{1 ~, r \ ..~ II ' ,,\.. . ". . . r C~UD_OF COMMISSIONERS ~-- \ \\\0 PA \0- 9- Strttvlff \-If' 0) +h , .. c. (: TrtaS RLA.0\ SLq'J tt ~ .' ...."..;;......,,..'../ ....,._~. "'Tb: ,z,- .,. ~ . v ~. ---- TO: BOARD OF COUNTY COMMISSIONERS Date: December 13, 20tO RE: Request For Emergency Budget AppropriationlExtension and AmendAE eEl V ED Superior Court 001.240.000 Department/Fund Name Fund NumbevEC 13 2010 Commissioners: (check all that apply) . J E F F (2) Please be advised that after a thorough examination of my current bUd~el..J.t.Bt5tQ.NmCnal\o~MdJi,y insufficient to pay necessary expenses of this department for this yearUftiK'J,nru1:cnl6ln'i!.tiQO Wfll!l~e expenditures within the department budget with respect to present and future needs, I fI~tmrt.r1\1'l!Ja~et' IS\hott. Therefore, I request an emergency appropriation and budget extension in the amount S19,766.18 for this current year for the reason(s) outlined below. o For funds other than Current Expense ~~ Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No v' o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Bud et $75.401.00 $1,891.00 $31,512.00 $51,470.00 Revision New Budget 51221.41.0070 51221.41.0010 51221.49.0030 51281.41.0003 PSYCH EV ALUA nONS GUARDIAN AD LITEM JURY FEES CONFLICT ATTORNEYS $2,000.00 $4,766.t8 $8,000.00 $5,000.00 $77,401.00 $6.657.18 $39,512.00 $56,470.00 $0.00 $180,040.18 SI60.274.00 SI9,766.18 Re?~.2n for Appropril!jjQ..l!~xtension_. The above referenced line items currently have negative balances, however. other line items have balances that cover the negatives. It is with utmost caution I submit this 4th quarter appropriation for Superior Court. I have gone over all line items and as it stands if 1 pay all current invoices pending the Superior Court will end the year with a balance of$2748.03 to go back towards the General Fund, however, I am submitting this appropriation in the event subsequent invoices are received. Psych evaluations/experts is currently negative $995.72. A shaken baby case has just been resolved that may have an outstanding invoice or two. Due to the economy we have had a higher than usual need for the Superior Court to appoint Guardian ad Litems in domestic cases at county expense. This line item is currently negative by $4766.18. Jul)' fees have been higher than usual and even though there was a 2nd quarter appropriation ofS10504 this line item is currently negative by $5126.10 with the possibility of2 more trials in December. Contlict attorneys has had no earlier appropriation, however, is $1897.12 negative with more billings anticipated. Respectfully submitted, . !\ I _"'n Jfur kJ>>.Q ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: December 10, 2010 OPERATING TRANSFERS DepartmenUFund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I -$20,000 I 001-261-000 General Fund Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) B~~~over this additional expenditure? D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 TOTAL REVENUE $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0155 Oceratina Transfers - Veterans Relief (1) $0 $30 000 $30 000 59700.00.0160 Oceratina Transfers - Health Decartment (2) $607 623 -$50 000 $557 623 $0 $0 $0 T 0! TOTAL EXPENDITURE -$20,000 Reason for A ro riation/Extension 1) Veterans relief expenditures exceeding budget by approximately $25,000. Remaining $5000 will go to fund balance for cash flow purposes. 2) Health Department 2010 transfer from General Fund reduced by $50,000, this will reduce their estimated unreserved fund balance. Respectfully Submitted, Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: December 10, 2010 Animal Services Department/Fund Name 129000010 Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $13,000 I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $13,000 TOTAL REVENUE BUDGET CURRENT REVISION AMENDED $2000 $13000 $15000 $0 $0 $0 $2,000 $13,000 $15,000 BARS Revenue # Description 129000010.39700.00.001 Transfer from Animal Services O&M Donation Fund BARS Expenditure # 129000010.53930.10.000 Salaries and Wa es BUDGET Description CURRENT REVISION AMENDED $99,349 $13000 $112349 $0 $0 $0 $0 TOTAL EXPENDITURE $99,349 $13,000 $112,349 Reason for A ro riation/Extension Transfer in from Animal Services O&M Fund to cover an unbudgeted clerk hire position. TO: BOARD OF COUNTY COMMISSIONERS Date: December t3, 201C RE: Request For Emergency Budget Appropriation/Extension and Amendment Law Librar,}' Department/Fund Name 14ikiOo]iior' ~ .",:: r'\ Futid''NU'iill1er -. · --' Commissioners: (check all that apply) DEe 13 2010 I2l Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for thisly'~r,,::After ~~reful\fXamin8tiontrf..allJhe expenditures within the department budget with respect to preser1r'lnd'fulU'rf.'nlOO~['fi~1J'!'th:totJy/bMgel i! sJort, Therefore, I request an emergency appropriation and budget extension in~8<SbtV!\5',~OO;OO~ In",! ~ R 3 for this current year for the rcasan(s) outlined below. .. II """'....,. v r...... fZI For fUJld.~ other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes./ No o Please be advised that a revenue source (i.e. grant, De',,' fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined belo,,,', BARS # Revenue Description Current Revision New Budget Bud2et $0.00 $0.00 $0.00 $0.00 JJ)TA\,@\:'~~(fWc $0.00 $0.00 $0.00 BARS # E'penditure Description Cllrrent Revision New Budget Bud2et 594. [2.64.00 10 Law Library Subscription Updates $10,981.00 $5,000.00 $ [5,981.00 $0.00 $0,00 $0.00 $0.00 TOTAL EXPENDITURE $10,981.00 $5,000.00 515,981.00 ~eagll}.fo~AppropriatiQJ1/fxtension____~____.____ !The Superior Court has had to replace several key volumes in the Law Library and has had to update all pocket parts for the iRevised Code of Washington which is the most used printed legal authority maintained, These updates have put us above our ,projected 2010 budget expense amount. This fund is not supported by the General Fund and is self supportive. II currently have invoices that need to be paid amounting $161 1.90 and anticipate another billing in the amount of $589.42 for :the online Westlaw service for the month of December and one for the recently received RCW updates that will run 'approximately $1933.30. The request for appropriation in the amount of$5000 covers those received invoices, those anticipated and leaves $865.38 for error proofing that will go back into reserves ifnot spent. h have attached copies of those aforementioned billings, an invoice and a copy of the Jefferson County Monthly Financial [Statement for the Jefferson County Law Library dated 11/30/10 a reserve in the amount of528880.13. ~IY submitted, D~J~lQ ~t ~