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Home My WebLink AboutCONSENT Noxious Weed Control for WA State Parks JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners Josh Peters, County Administrator FROM: Sophie DeGroot, Noxious Weed Control Coordinator DATE: January 26, 2026 SUBJECT: Partnership with WA State Parks and Friends of Fort Worden for continued noxious weed control STATEMENT OF ISSUE: The Jefferson County Noxious Weed Control Board (JCNWCB) has partnered with Washington State Parks and The Friends of Fort Worden to provide services for weed control in the park for the last 5 years. In the 432-acre State Park, there are no known Class A Weeds, however there are a handful of Class B Weeds, such as poison hemlock (Conium maculatum), Old Man's Beard (Clematis vitalba),tansy ragwort (Jacobaea vulgaris), and spurge laurel (Daphne !aureola). There are also undesignated Class B's and Class C's such as Scotch broom (Cytisus scoparis), Himalayan Blackberry (Rubus armeniacus), Canada and Bull thistle (Cirsium arvense, vulgare), among others. With vehicles and people being major vectors for the spread of noxious weeds, it is important that Fort Worden control noxious weed infestations that may be brought into the park so that they are also not taken out of the park by visitor's shoes, cars, or dogs. ANALYSIS: After 5 years, this partnership has seen some great strides, however, consistency and diligence is required to control noxious weeds in such a popular destination. This contract is for the next 1.5 years of work at Fort Worden to ensure that the work already done is not in vain. The timeline is based on the WA State Parks budget timeline. FISCAL IMPACT: This contract has always been financially shared by the Friends, the Park, and the Weed Board. The financial share of the County comes from Fund #109 and is already budgeted in 2026. Additionally,this contract will bring matching funds from the Friends and the Park. RECOMMENDATION: I recommend the approval of this contract by the Board of County Commissioners. REVIEWED BY: Jos Peters, County Administrator Da e CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: WA State Parks, Friends of Fort Worden, JCNWfi Contract No: MOA 527-158 Contract For: Noxious Weed Control at Fort Worden Term: Date signed - June 30, 202d COUNTY DEPARTMENT: WSU Ext - Noxious Weed Control Board Contact Person: Sophie DeGroot Contact Phone: 360-316-9332 Contact email: sdegroot@co.jefferson.wa.us AMOUNT: $10,000 PROCESS: L Exempt from Bid Process Revenue: $5,000 Cooperative Purchase Expenditure: $5,000 Competitive Sealed Bid Matching Funds Required: _ Small Works Roster Sources(s) of Matching Funds ._. Vendor List Bid Fund# 109 RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE'WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. 01 r CERTIFIED: ❑■ N/A:n '""''ti 14 Jan 2026 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. � �''`*" 14 Jan 2026 CERTIFIED: ! 1 N/A: n 1 Signature Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 1/15/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 1/15/2026. State contract - difficult to change. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 MEMORANDUM OF AGREEMENT MOA 527-158 BETWEEN WASHINGTON STATE PARKS, FRIENDS OF FORT WORDEN STATE PARK AND JEFFERSON COUNTY on behalf of JEFFERSON COUNTY NOXIOUS WEED CONTROL BOARD This Agreement is made and entered into by and between the Jefferson County Noxious Weed Control Board, 121 Oak Bay Road, Port Hadlock, Washington, 98339, hereinafter referred to as "Weed Control Board"; the Washington State Parks and Recreation Commission herein referred to as "State Parks" acting through Fort Worden State Park, 200 Battery Way, Port Townsend, WA,98368 hereinafter referred to as "the State Park"; and the Friends of Fort Warden State Park, 200 Battery Way, Port Townsend, WA, 98368 hereinafter referred to as "Friends". For the purposes of this Agreement, it is understood that all references to State Parks, or the Weed Control Board also include their appointed designee(s). WHEREAS, State Parks operates and maintains Fort Worden State Park in order to provide safe recreation for people. WHEREAS, the Jefferson County Noxious Weed Control Board has a stated mission "To protect lands within Jefferson County from the degrading impacts of noxious weeds by educating residents, property owners, land managers, and public agencies in how to serve as responsible stewards and aid in the protection and preservation of the land, water, and natural resources;" and WHEREAS, the Weed Control Board has identified certain noxious weeds requiring control within Fort Worden State Park, WHEREAS, control of noxious weeds on State Parks' lands benefits the State Park through compliance with the legal responsibilities regarding noxious weed control as described in Chapter 17.10 RCW, as well as reducing the chance of lethal poisoning of people or animals and the buildup of toxic material; and NOW, THEREFORE, pursuant to the above recitals, State Parks, the Friends, and the Weed Control Board (collectively hereinafter "Parties" to this Agreement) acknowledge and agree to work cooperatively in accordance with the following: PURPOSE OF AGREEMENT The purpose of this Agreement is to define the obligations of all Parties related to the control of noxious weeds within Fort Worden for the term of the Agreement. The Parties agree that no more than Ten Thousand Dollars ($10,000.00), with up to $5,000.00 contributed by the Friends and up to $5,000.00 contributed by the Weed Control Board. This amount represents the full financial commitment of the Friends and the Weed Control Board. State Parks will not make any payments under this agreement, as State Parks' funds are already obligated under IA 325-060. SCOPE OF WORK The Parties shall undertake the work as set out below: The Friends will, within the limitations of this agreement, perform the following: A. The Friends will pay all invoices submitted by the Weed Control Board in performing its obligations under this agreement, up to the amount specified in the Agreement, which is $5,000.00, over the term of agreement. The Friends shall pay any properly submitted invoice within thirty days (30) after receipt. MOA 527-158 State Parks—Friends—Jefferson County Noxious Weed Control Board NW—0425 2026-2027 Page 1 of 4 B. The Friends will permit Weed Control Board staff, contractors, or other agencies access to and occupation of State Park property for the purpose of removing noxious weeds. C. The Friends will report locations of noxious weeds to Weed Control staff when found and work together with Weed Board and State Parks staff to determine priorities. The Weed Control Board will, within the limitations of this agreement, perform the following: A. The Weed Control Board will contribute no more than $5,000.00 during the term of agreement. B. The Weed Control Board will provide employees, contractors or other agencies with appropriate personnel and equipment to control noxious weed infestations effectively, as described in WAC 16-750-003(2)(a), within the State Park limits, to the extent allowed by the budget described in this Agreement. C. If using herbicides, the Weed Control Board will conduct the work with properly licensed and trained staff or contractors and comply with all applicable laws with respect to the storage and application of herbicides. D. The Weed Control Board will provide an annual report to the Friends and State Parks each year of the Agreement to detail work accomplished, as well as goals and priority sites and species for the following year, as well as participate in at least one meeting per year to review deliverables, priorities, and methods. E. The Weed Control Board will invoice the Friends for work performed under this Agreement, recognizing the budgetary limits of this Agreement. The State Park will perform the following: A. State Parks will not make any payments under this Agreement. Funds have already been obligated to Weed Control Board under IA 325-060 Amd2 and will contribute toward the Weed Control Board's costs in performing its obligations. B. The State Park will permit Weed Control Board volunteer staff, contractors, or other agencies access to and occupation of the State Park property for the purpose of removing noxious weeds. C. The State Park will report locations of noxious weeds to Weed Control staff when found and work together with Friends volunteers and the State Park staff to determine priorities. CONTACT PERSONS The parties stipulate that the following persons shall be the contact person for their respective jurisdiction A. State Parks: Stella Waxwing Statewide Steward 300 Desmond Drive SE Lacey, WA 98503 (360) 972-0589 stella.waxwing@parks.wa.gov B. Friends: Mitch Freeman Friends of Fort Worden 200 Battery Way, Building 200 Port Townsend, WA 98368 206-779-3571 mitchellfreeman@comcast.net MOA 527-158 State Parks—Friends—Jefferson County Noxious Weed Control Board NW—0425 2026-2027 Page 2 of 4 C. Weed Control Board: Sophie DeGroot County Noxious Weed Board Coordinator 121 Oak Bay Road Port Hadlock, WA 98339 (360) 316-9332 sdegroot@co.jefferson.wa.us TIME OF PERFORMANCE This Agreement shall have a term commencing on date signed by State Parks, until June 30, 2027, unless either Party initiates termination as provided in the Termination clause of this Agreement. The Parties may agree to extend the term of this Agreement; provided, that any extension must be executed in writing by the Parties prior to the end of the term of the Agreement ANNUAL REVIEW OF AGREEMENT The effectiveness of weed control activities and terms of the Agreement shall be reviewed by the Parties at the end of each year of the Agreement. The terms of the Agreement may be changed by mutual written amendment signed by all Parties herein. PROJECT ADMINISTRATION Administration of this Agreement for the State Park shall be conducted by the Fort Worden State Park Area Manager or his designee. For the Weed Control Board, the Agreement shall be administered by the Coordinator. For the Friends, the Agreement shall be administered by the Board President. EMPLOYEES All employees remain employees of their respective agency at all times and shall perform work under the sole supervision of their agency. RIGHT-OF-ENTRY Weed Control Board staff may enter upon the State Park facilities to perform work and make the records where work was performed available to State Parks. JOINT HOLD HARMLESS Each party to this Agreement shall be responsible for damage to persons or property resulting from the negligence on the party of itself, its employees, its agents, or its officers. Neither party assumes any responsibility to the other party for the consequences of any act or omission of any person, firm, or corporation not a part to this Agreement. COMPLIANCE WITH LAWS All work performed under this Agreement shall comply with all federal and state laws, local laws and ordinances, and applicable permit requirements. RECORDS AND AUDIT Each Party shall maintain books, records, documents, and receipts sufficient to demonstrate performance under this Agreement for a period of six (6) years and shall make such records available for inspection upon request by any Party or as required by law. TERMINATION Any party may terminate this Agreement by giving written notice to the others, at the address first noted herein, of such termination and specifying the effective date thereof at least thirty (30) days before the effective date of such termination. INDEMNIFICATION Each party shall be responsible for the actions and inactions of itself and its own officers, employees, and agents acting within the scope of their authority. MOA 527-158 State Parks—Friends—Jefferson County Noxious Weed Control Board NW—0425 2026-2027 Page 3 of 4 SEVERABILITY Should any clause, phrase, sentence or paragraph of this Agreement be declared invalid or void, the remaining provisions of this Agreement shall remain in full force and effect. ENTIRE AGREEMENT The Agreement merges and supersedes all prior applications, representations, negotiations, approvals, and understandings between the Parties hereto relating to the subject matter of this Agreement and constitutes the entire Agreement between the parties. IN WITNESS WHEREOF, the parties have executed this Agreement. WASHINGTON STATE PARKS for Fort Worden State Park Manuel Iglesias, Contracts and Grants Program Manager Date FRIENDS OF FORT WORDEN STATE PARK Mitch Freeman Date JEFFERSON COUNTY WASHINGTON Board of County Commissioners Jefferson County, Washington Heidi Eisenhour, Chair Date Heather Dudley-Nollette, Commissioner Date Greg Brotherton, Commissioner Date SEAL: ATTEST: Carolyn Gallaway, CMC Date Clerk of the Board Approved.as to firm only: . C X"' January 15, 2026 Philip C. Hunsucker Date Chief Civil Deputy Prosecuting Attorney MOA 527-158 State Parks—Friends—Jefferson County Noxious Weed Control Board NW—0425 2026-2027 Page 4 of 4