HomeMy WebLinkAboutCONSENT Resolution re signature authority, and rescind Res. 61-16 JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners(BOCC)
FROM: Eric Kuzma,Public Works Director
DATE: January 26,2026
SUBJECT: Designation of Federal Fund Administration Signature Authority for Jefferson
County Public Works Projects and rescind Jefferson County Resolution 61-16
STATEMENT OF ISSUE:
Under the Code of Federal Regulations, 2 CFR 200, Federal award and approved project budgets, annual
and final fiscal reports or vouchers requesting payment must include a certification signed by an official who
is authorized to legally bind Jefferson County. Jefferson County Resolution 61-16, adopted in 2016,
designated the Public Works/Director County Engineer as the primary official authorized to legally bind
Jefferson County and the Assistant Public Works Director/Engineering Services Manager as the alternate.
This resolution rescinds and replaces Jefferson County Resolution 61-16 due to organizational changes and
designates the Jefferson County Public Works Director or the County Engineer as the primary officials
authorized to legally bind Jefferson County and the Engineering Services Manager as the alternate.
ANALYSIS:
This serves to update signature authority related to organizational changes and allows the continuation of the
current practice which has proven successful through consistent passing of federal financial audits.
FISCAL IMPACT:
Efficient processing of grant billings is critical to ensure expeditious reimbursement of funds expended by
Jefferson County Department of Public Works on road maintenance and construction projects.
RECOMMENDATION:
The BoCC approve the resolution and rescind Jefferson County Resolution 61-16.
Department Contact:
Josh Thornton, Real Property Specialist, 360-385-9162.
REVIEWED BY:
Sgr.zu tI )-1
Jos eters, County Administrator Date
STATE OF WASHINGTON
COUNTY OF JEFFERSON
In the matter of BOCC Designation of
Signature Authority to the Public Works
Director or County Engineer for RESOLUTION NO.
Administration of Federal Awarded Funds
WHEREAS, Jefferson County Department of Public Works is responsible for maintaining
the integrity of the County road system for safety and mobility; and
WHEREAS, Jefferson County Department of Public Works routinely applies for and is
awarded Federal funding for road maintenance and construction projects; and
WHEREAS, the Code of Federal Regulations was consolidated and detailed in 2 CFR 200
`SuperCircular' requiring that, in order to assure that expenditures are proper and in accordance
with the terms and conditions of the Federal award and approved project budgets, annual and final
fiscal reports or vouchers requesting payment must include a certification signed by an official
who is authorized to legally bind the non-federal entity; and
WHEREAS, any funding agreement between Jefferson County and a Federal entity is
authorized by the Board of County Commissioners (BOCC); and
WHEREAS, Jefferson County operates under a Certification Acceptance (CA)
Qualification Agreement, signed by the BOCC,and approved by Washington State Department of
Transportation(WSDOT)Highways and Local Programs division,allowing the County to operate
under full 'CA' status in administering Federal Highway Administration(FHWA) projects; and
WHEREAS, Jefferson County Department of Public Works has a Grant Policy which
ensures the application of a consistent process when applying for, managing, billing, and
accounting for grants; and
WHEREAS, it is critical to ensure the efficiency and consistency of payments and
reimbursements for funds expended on Jefferson County Department of Public Works road
maintenance and construction projects; and
WHEREAS, Jefferson County Resolution 61-16, adopted in 2016, designated the Public
Works Director/bounty Engineer as the primary official authorized to legally bind Jefferson
County and the Assistant Public Works Director/Engineering Services Manager as the alternate;
and
WHEREAS, the Public Works Director and County Engineer are now separate positions,
and the current Engineering Services Manager does not hold the title of Assistant Public Works
Director, making it necessary to update the designation of signature authority to reflect current
organizational roles;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF JEFFERSON COUNTY STATE OF WASHINGTON, AS
FOLLOWS:
Section 1. Whereas Clauses are Findings of Fact. The Whereas clauses above are findings of fact
for this resolution.
Section 2. Purpose.This resolution updates the designation of signature authority to reflect current
organizational roles.
Section 3. Signature Authority. For Public Works projects, the BOCC designates the Jefferson
County Public Works Director or the County Engineer as the primary official authorized to legally
bind Jefferson County through signature approval of annual and fiscal reports or vouchers
requesting payment or grant reimbursements. The Engineering Services Manager shall be the
designated alternate.
Section 4. Rescind Jefferson County Resolution 61-16. Jefferson County Resolution 61-16 is
rescinded.
Section 5. SEPA Categorical Exemption. This recission of Resolution 61-16 and designation of
signature authority is categorically exempt from SEPA environmental review pursuant to WAC
197-11-800(19)(a).
Section 6. Effective Date. This resolution shall take effect and be in full force immediately upon
approval and adoption by the Jefferson County Board of Commissioners.
(SIGNATURES FOLLOW ON THE NEXT PAGE)
APPROVED AND ADOPTED this day of , 2026.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Heather Dudley-Nollette, District 1
Heidi Eisenhour, District 2
Greg Brotherton,District 3
ATTEST: APPROVED AS TO FORM: .
Carolyn Gallaway, CMC Date Philip C. Hunsucker Date
Clerk of the Board Chief Civil Deputy Prosecuting Attorney
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Altic} c)ti "61A441tradtli
COUNTY OF JEFFERSON
STATE OF WASHINGTON
In the matter of BOCC Designation }
Of Signature Authority to the Public } RESOLUTION NO. 61-16
Works Director/County Engineer for }
Administration of Federal Awarded }
Funds }
WHEREAS, Jefferson County Department of Public Works is responsible for maintaining
the integrity of the County road system for safety and mobility; and,
WHEREAS, Jefferson County Department of Public Works routinely applies for and is
awarded Federal funding for road maintenance and construction projects;and,
WHEREAS,the Code of Federal Regulations has recently been consolidated and detailed in
2 CFR 200`SuperCircular' now requiring that,in order to assure that expenditures are proper and in
accordance with the terms and conditions of the Federal award and approved project budgets,annual
and final fiscal reports or vouchers requesting payment must include a certification signed by an
official who is authorized to legally bind the non-federal entity;and,
WHEREAS, any funding agreement between Jefferson County and a Federal entity is
authorized by the Board of County Commissioners(BOCC);and,
WHEREAS,Jefferson County operates under a Certification Acceptance(CA)Qualification
Agreement, signed by the BOCC, and approved by Washington State Dept. of Transportation
(WSDOT) Highways and Local Programs division, allowing the County to operate under full 'CA'
status in administering Federal Highway Administration(FHWA)projects; and,
WHEREAS, Jefferson County Department of Public Works has a Grant Policy which
ensures the application of a consistent process when applying for,managing,billing,and accounting
for grants; and,
WHEREAS, it is critical to ensure the efficiency and consistency of payments/
reimbursements for funds expended on Jefferson County Department of Public Works road
maintenance and construction projects;
IT IS HEREBY RESOLVED, that for Public Works projects, the BOCC designates the
Jefferson County Public Works Director/County Engineer as the primary official authorized to legally
bind Jefferson County through signature approval of annual and final fiscal reports or vouchers
requesting payment/grant reimbursements. The Assistant Public Works Director/Engineering
Services Manager shall be the designated alternate.
ADOPTED and signed this / / day of Decitn.ily2016.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
• c‘t A 110 t'e -Ktiffievz
E Kathleen Kler,Chair
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eXeiised,4bsehce
•
Phil Johnson, ember
ATTEST:
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a1rCityniVert) j U Clerk of the; lard,, ct, David Sullivan, Member