HomeMy WebLinkAboutCONSENT Hearing Notice re CDBG Septic cost share JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Amanda Christofferson,Grants Administrator
Pinky Feria Mingo, Director Environmental Health
DATE: January 26, 2026
SUBJECT: HEARING NOTICE APPROVAL for a Public Hearing on the close out of the
Community Development Block Grant(CDBG) - Septic System Cost Share Program
contract.
STATEMENT OF ISSUE:
In 2022, Jefferson County Public/Environmental Health Department was awarded a CDBG grant for Home
Rehabilitation as a pass thru of federal funds from U.S. Dept. of Housing and Urban Development via
Washington State Department of Commerce (WA State DOC). The county used the funding to run a Septic
System Cost Share Program supporting low to moderate income property owners in repairing, replacing or
installing septic systems. This grant will close January 31, 2026. As a part of close out for the grant the
County must conduct a hearing to receive public comment regarding the execution and outcome of the
program.
ANALYSIS:
The program served fourteen households improving public health and safety, water quality and
environmental protection.
FISCAL IMPACT:
The County received an award of$483,570.00 in federal funding. After amendment this award was
allocated $430,000 to septic design and construction expenses and $53,570 to administrative expenses. The
County will return less than 4% of the total award as unexpended to the WA State DOC.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners issue a legal notice on January 28, 2026 and
February 4, 2026 in regard to a Public Hearing on the close out of the CDBG- Septic System Cost Share
Program.
REVIEWED BY:
Jo I. Peters, County Administrator Dat
NOTICE OF PUBLIC HEARING
In the Matter of Hearing Public Testimony on the performance of Jefferson County in
executing the Septic System Cost Share Program funded by the Community Development
Block Grant
NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County
Board of Commissioners for Monday,February 9,2026 at 10:30 a.m. in the Commissioners'
Chambers, County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368 (HYBRID).
Notice of said hearing is to be published once in the official newspaper of Jefferson County.
This hearing is for the purpose of receiving written comments and verbal testimony about the
final project performance on the Jefferson County run Septic System Cost Share Program
funded by the Community Development Block Grant(CDBG)—Housing Rehabilitation contract
22-62210-021.
The information is available for viewing on the County website by visiting:
www.co.jefferson.wa.us—Services—Laserfiche web portal (username/password: public)—
Board of Commissioners—BOCC Agenda Packets—2026 Weekly Agenda Items—2 February
2026—020926—HEARING re CDBG Septic System Cost Share Program
Jefferson County ensures full compliance with Title VI of the Civil Rights Act of 1964 by
'prohibiting discrimination against any person on the basis of race, color, or national origin in the
provision of benefits and services resulting from its federally assisted programs& activities. The
meeting site is ADA accessible. Accommodations for people with disabilities can be arranged
with advance notice by calling 360-385-9100.
You are welcome to participate in this hearing. You will need to join the meeting by 10:30 a.m.
using the following methods: VIRTUALLY: Via the following Zoom, link:
https://zoom.us/j/93777841705, PHONE: Dial 1-253-215-8782 and enter access code: 937-
7784-1705# and press *9 to"raise your hand"to be called upon. Access for the hearing impaired
can be accommodated using Washington Relay Service at 1-800-833-6384, or IN-PERSON.
In addition, written testimony is also invited beginning on January 26, 2026 and ending on
February 9, 2026 at the end of the Public Hearing, unless extended by the Board of County
Commissioners. Written public testimony may be submitted by Email to:jeffbocc@co.
jefferson.wa.us. You can also Mail your testimony to: Jefferson County Commissioners' Office;
P.O. Box 1220, Port Townsend, WA 98368. Written testimony must be received by the Board of
County Commissioners by the end of the hearing testimony period.
Signed this 26`h day of January, 2026,
JEFFERSON COUNTY BOARD OF COMMISSIONERS
Greg Brotherton, Chair
December 2025
Community Development Block Grant
CONTRACT CLOSE OUT REPORT
1. Contract Number: 22-62210-021
2. Grantee Jurisdiction: Jefferson County
3. Chief Administrative Official and Title: Greg Brotherton, Chair Jefferson Board of County
Commissioners
4. CDBG Contract End Date or Project Completion Date: January 31, 2026
5. Final Public Hearing Date: February 9, 2026, 10:30am
6. Brief project summary and results achieved:
Septic System Cost Share Program. The project resulted in financial assistance for 14 eligible
households in Jefferson County needing affordable septic system rehabilitation, replacement or
installation. Major components of the project included design and installation of septic systems where
persons were without access to sewer or functioning septic. The project resulted in improvements to
public health and safety, water quality and environmental protection. In addition these investments
benefit local business, property value and housing stabilization.
7. Service area of the activity(s): Jefferson County
The chief administrative official of the grantee jurisdiction certifies that:
1. The financial information and data provided in this report is accurate as of the signature date
indicated below.
2. The project was completed in accordance with the grant contract and scope of work.
3. A final public hearing was conducted to assess project performance.
4. Records supporting the information provided in this report will be maintained for a minimum of six
(6) years from final closeout and made available upon request.
5. The CDBG Program can use or reproduce all media material provided by the grantee.
In the event audits disclose disallowable costs, the Washington State Department of Commerce shall
retain the right to recover an appropriate amount of costs after fully considering the recommendations
on disallowed costs resulting from the final audit.
Signature:
Chief Administrative Official Date
December 2025
FINANCIAL SUMMARY
Budget Summary
HUD IDIS Activity Number,
Budget Code and Description
(See the project A-19 invoice voucher information) Expenditures
IDIS Activity # Budget Code and Description Budget Amount Funds Expended Balance*
8621 14A – Housing Rehabilitation $430,000 $413,544.83 $16,455.17
8620 14H – Rehab Administration $53,570 $47,790.46** $5,779.54**
Total CDBG $ 483,570 $461,335.29 $22,234.71
Other Funding
Total Project $ $
*Any dollar amount reflected in the Total CDBG Balance column will be de-obligated and returned to the CDBG
Program.
** Additional expenses for publishing Notices will be added, approximately $400.
PROGRAM INCOME
1. Will this project generate program income?
2. If “Yes” to question 1, have you submitted a Program Income Reuse Plan to your
CDBG project manager?
For detail on program income and content of a Program Income Reuse Plan,
see Section 4 CDBG Management Handbook.
Yes
No
N/A
COMMUNITY DEVELOPMENT BLOCK GRANT
JEFFERSON COUNTY
SEPTIC COST SHARE PROGRAM
Public Hearing for Contract Close Out
February 9, 2026
APPLICATION AND AWARD
•Application was made to the Community Development Block Grant (CDBG) for
Housing Rehabilitation due to an observation of the numbers of septic code
enforcement cases that were not able to be resolved due to financial constraints.
•Housing Rehabilitation funding is intended to repair multi or single family housing or
remove blight.
•A contract for $483,570.00 was awarded in August of 2022 by the Washington State
Department of Commerce CDBG Program for non-entitlement counties.
UNIQUE TO CDBG SEPTIC COST SHARE
•Environmental Health had previously distributed funding for septic system
repair/replacements from the Environmental Protection Agency via the National Estuary
Program.
•Craft3, provides low cost loans for clean water projects only for repair of existing systems
and properties with housing that can be used to secure the loan.
•This program provided funding to any property regardless of location and also for new septic
systems where owners were living without permitted waste water systems even in
nonpermitted dwellings like RV’s.
ADVERTISEMENTS FEATURING THIS JOYFUL POOP EMOJI
WERE FIRST CIRCULATED IN JANUARY OF 2023
•In total 14 properties were
improved throughout east Jefferson
County.
•10 Elderly households.
•5 Female head of household.
•Average cost of the system design
and installation was $38,000.
PEOPLE SERVED
PARTNERSHIP WAS THE KEY
Septic by Suzanne; Suzanne
Martin
EXPENDITURES
0 50000 100000 150000 200000 250000 300000 350000 400000 450000
ADMINISTRATION
REHAB CONSTRUCTION
EXPENDITURES AWARD