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Home My WebLink About002 11 '/' , L tl\Ad-) ) {c'! \ ,Ivlli )( C'. , c)hti,\T' / .~ JEFFERSON COUNTY STATE OF WASHINGTON ORDER: 2010 FOURTH QUARTER BUDGET APPROPRIATIONS/EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS } } } RESOLUTION NO. 02-11 WHEREAS, the Jefferson County Board of Commissioners did on the 20th day of December, 2010 declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 20th day of December, 2010, set a hearing on said emergency for the 10th day of January 2011, at the hour of 10:00 a. m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140 on December 29,2010 and January 5,2011 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-261-000 OPERATING TRANSFERS 001-240-000 SUPERIOR COURT Total General Fund $0 $0 $0 $0 $0 $0 -$20,000 $19,766 -gn4 SPECIAL REVENUE/CAPITAUENTERPRISEIINTERNAL SERVICE FUNDS 129-000-010 ANIMAL SERVICES $13,000 140-000-010 LAW LIBRARY 5,000 155-000-010 VETERANS RELIEF" 10,000 Total Other Funds $28,000 $13,000 o 10,000 $23,000 S13,000 5.000 10.000 $28,000 ** There is enough unencumbered cash in the fund to cover the additional expenditure. APP~()VED this 10th day of January, 2011. . . SEA~ )t.';1<' . i . ft~ ';' r~ . 40 '. \ . " .,l. I. , . ~~~ Lorna L Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD (j)F C6rv1MISSIONERS \ . / ;-------4.", \.._~_/;/"" .". Jo/'m!Austin, Chairman V '.. / ' .' I Phil Johnson, Merr]ber, . , / Davi"~ gJlii~ai,~Mirt,lf~(:' .. ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and AmendQ1\{fl~t,", ':'..: i:" ~:.. December 13, 20lC 001.240.000 Fund Numb'1':JEC 13 2010 Commissioners: (check all that apply) . J if': 'r'1' fPo ...~"".. . . 12) Please be advised that after a thorough examination of my current bUd*~.t,lt ~i~k.;~~t~t~~~'~aliJc~\~df;sff msufficIent to pay necessary expenses of thIS department for thIS yearW~'lI-~4\liftf''f.!'<lll\j.li1j;tI~.!!I~f!1Rjl~e expenditures within the department budget with respect to present and future needs, I ftnc1" Mtilrtif~Ji1~et- ahart. Therefore, J request an emergency appropriation and budget extension in the amount $19,766.18 for this currcntyear for the rcasoues) outlined below. Superior Court Department/Fund Name lZI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No.{ D Please be advised that a revenue source- (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New' Budget Bud et $0.00 $0.00 SO.OO $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 51221A1.0070 PSYCH EY ALUATlONS S75,401.00 $2,000.00 $77,401.00 51221.41.0010 GUARDIAN AD LITEM $1,891.00 $4,766.18 $6,657.18 51221.49.0030 JURY FEES $31,512.00 $8,000.00 $39,512.00 51281.41.0003 CONFLICT ATTORNEYS $51,470.00 $5,000.00 $56,470.00 $0.00 $160,274.00 $19,766.18 $180,040.18 ~~~:~~v~o:~~:'~:~:~~~;~e:;;:~~~:I~~l~ve ~~~a;i;e-~~;~~~s, howe;~r.~~~~-li~e items have balances that cover the jnegatives. It is with utmost caution I submit this 4th quarter appropriation for Superior Court. I have gone over all line items land as it stands if! pay all current invoices pending the Superior Court will end the year with a balance of $2748.03 to go back itowards the General Fund, however, I am submitting this appropriation in the event subsequent invoices are received. I IPsych evaluations/experts is currently negative $995.72. A shaken baby case has just been resolved that may have an joutstanding invoice or two. Due to the economy we have had a higher than usual need for the Superior Court to appoint lGuardian ad Litems in domestic cases at county expense. This line item is currently negative by $4766.18. Jury fees have been !higher than usual and even though there was a 2nd quarter appropriation of$10504 this line item is currently negative by 1$5126.10 with the possibility of2 more trials in December. Conflict attorneys has had no earlier appropriation, however, is 1:>189~.I2 ne!\ative with more billings anticipated. Respectfully submitted, ~ ~('JUM 2 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: December 10, 2010 OPERATING TRANSFERS Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I -$20,000 I 001-261-000 General Fund Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? nYes DNo D Please be advised that a revenue source (i,e, grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 5970000.0155 59700.00.0160 Description Transfers - Veterans Relief 1 Transfers - Health De artment 2 BUDGET CURRENT REVISION AMENDED $0 $30,000 $30,000 $607,623 -$50,000 $557,623 $0 $0 $0 Pi=NDlTURE -$20,000 Reason for A pro riation/Extension 1) Veterans relief expenditures exceeding budget by approximately $25,000. Remaining $5000 will go to fund balance for cash flow purposes. 2) Health Department 2010 transfer from General Fund reduced by $50,000, this will reduce their estimated unreserved fund balance. Respectfully Submitted, Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Animal Services 129000010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $13,000 I Date: December 10, 2010 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s 00 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $13,000 TOTAL REVENUE BUDGET CURRENT REVISION AMENDED $2,000 $13,000 $15,000 $0 $0 $0 $2,000 $13,000 $15,000 BARS Revenue # Description 129000010.39700.00.001 Transfer from Animal Services O&M Donation Fund BUDGET Description CURRENT REVISION AMENDED $99349 $13000 $112,349 $0 $0 $0 $0 .;tQtJl,1.':,*PENPI'tU.~e $99,349 $13,000 $112,349 BARS Expenditure # 129000010.53930.10.000 Salaries and Wa es Reason for Appro riation/Extension Transfer in from Animal Services O&M Fund to cover an unbudgeted clerk hire position. Elected TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: December 13, 20]( Law Library Department/Fund Name 140-000-010 Fund Number Commissioners: (check all that apply) IZ1 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this _y_e_ar~_:>~:ft~! ~~t ~!l:r~fl,ll\~x:~:Hdpa:tio~;:-?r<:~Jl.Jhe expenditures within the department budget with respect to presenf ~~~;.r~iu.re:"nee'tls;:'4(I,.4J'nd;th~t;~y:_~dget i~ sbort. Therefore, I request an emergency appropriation and budget extension in-;~~~~iW\t ~?,?:~~~p,:~:; ;r'~' :',) ,,',:" ~. - !;-~- for this current year for the reason(s) outlined below. --., -- ,--,' - " " ~ ,'"" 'i 1,<;~l ILl For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.{ 1\0 o Please be advised that a revenue source (i.e. grant, ne,'\-' fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud cj Revision New Budget $0.00 so.oo SO.OO $0.00 $0.00 $0.00 SO.OO BARS # Expenditure Description 594.12.64.0010 Law Library Subscription Updates Current Bud et $10,98] .00 Revision New Budget $10,981.00 $5,000.00 $15,981.00 $0.00 $0.00 $0.00 $0.00 $5,000.00 $15,981.00 ~easQ.nfor Appropria!iQn/Ext~nsio}l ~The Superior Court has had to replace several key volumes in the Law Library and has had to update all pocket parts for the IRe~ised Code of \Vashington which is th~ ~ost use~ printed legal authority maintained. The:e updates hav.c put us above our :proJccted 20 I 0 budget expense amount. fhls fund IS not supported by the General Fund and IS self supportIve. h currently have invoices that need to be paid anlOunting $1611.90 and anticipate another billing in the amount of$589.42 for jthe online \Vestlaw service for the month of December and one for the recently received RCW updates that will run approximately $1933.30. The request for appropriation in the amount of$5000 covers those received invoices, those anticipated and leaves $865.38 for error proofing that will go back into reserves if not spent. :I have attached copies of those aforementioned billings, an invoice and a copy of the Jefferson County Monthly Financial Statement for the Jefferson County Law Library dated 1 ]/30/10 showing a reserve in the amount of $28880.13. :fY\IY submitted, Itc.xQ tt O1rDt DESCRIPTION CHARGE IN USD TAX IN USD PAGE 1 TOTAL CHARGE IN USD I~()ICE # 821631064 WEST INF()Rl\IATI()N CIIAIlGES I~()ICE OCT OJ, 2010 - OCT 31, 2010 WEST !NF()RMATI()N CHAIlGES 543.75 45.67 589.42 F()R BILL1NG !NF()Rl\IATI()N CALL 1-800-328-4880 1000718170 A RETURN BOTTOM PORTION WITH PAYMENT INVOICE # INVOICE DATE ACCOUNT # VENDOR # VAT REG# 821631064 11/0112010 1003242717 41-1426973 EU826006554 WEST INFORMATION CHARGES OCT 01, 2010 - OCT 31, 2010 AM()UNT DUE IN USD DUE DATE AM()UNT ENCL()SED IN USD 589.42 1210112010 West Payment Center P.O. Box. 6292 Carol Stream, IL 60197-6292 JEFFERSON COUNTY LAW LffiRARY PATRON ACCESS PO Box 1220 PORT TOWNSEND WA 98368-0920 08~1631064 0000000000000000000000 20101101 ZCPG 000058942 0010 1003242717 7 u DESCRIPTION CHARGE IN USD TAX IN USD PAGE 1 TOTAL CHARGE IN USD INVOICE # 821809696 WEST INFORMATION CHARGES INVOICE NOY 01, 2010 - NOY 30, 2010 WEST INFORMATION CHARGES 543.75 45.67 589.42 FOR BILLING INFORMATION CALL 1-800-3284880 1000718170 A RETURN BOTTOM PORTION WITH PAYMENT INVOICE # INVOICE DATE ACCOUNT # VENDOR # VAT REG# 821809696 12/0112010 1003242717 41-1426973 EU826006554 WEST INFORMATION CHARGES NOY 01, 2010 - NOV 30, 2010 AMOUNT DUE IN usn DUE DATE AMOUNT ENCLOSED IN usn 589.42 12/3112010 West Payment Center P.O. Box 6292 Carol Stream, IL 60197-6292 JEFFERSON COUNTY LAW LffiRARY PATRON ACCESS PO Box 1220 PORT TOWNSEND WA 98368.()920 0821809696 0000000000000000000000 20101201 ZCPG 000058942 0010 1003242717 0 SUBSCRIPTION INV(;!C:E SUMMARY :;j;Y ...;:ST" ;.,. >_,,~1'Son Kf?ut21', bu;;iness -,,' .r' ,"'-~ ?BiIl To: .JEFFERSON COUNTY LAW LIBRARY PO Box 1220 PORT TOWNSEND WA 98368-0920 From: Thomson West P.O. Box 64833 51. Paul, MN 55164-0833 Page 1 of 04 IMPORTANT NEWS Thank you for your business. For more information about West, a Thomson Reuters business, or 10 shop online visit west.thomson.com. Customer Service: 1/800-328-4880 See reverse side for contact and payment ipformation '. . r~: ': 399.50 I 33.56 I I I I I , I I I 433.06 SUBSCRIPTION .PR000CT CHARGES 433.06 1\ i L,___". :'~~. ~~'~7i)"~~j;ll~~tfrj ; -1~'J{l~(P- -- 1/ . '1 ,; (.\; .1)k. -~----~---- - ! 'l':\~D()OOO\!2~qr~kt{J20TlJ ! RETURN BOTTOM PORTION WITH PAYMENT - THANK YOU INVOICE # ACCOUNT # VENOOR # VAT REG # PAYMENT DUE AMOUNT DUE IN USD 821729856 1000718170 41-1426973 EU826006554 1210412010 433.06 AMOUNT ENCLOSED IN USD I /--? '-:/" 1\ / '7.:7 :7. Uo West Payment Center P.O. Box 6292 Carol Stream, Il 60197-6292 JEFFERSON COUNTY LAW LIBRARY PO Box 1220 PORT TOWNSEND WA 98368-0920 0821729856 0000000000000000000000 20101104 ZCMI 000043306 0010 1000718170 4 ~ il ~ eo "' '" 0 z z "' fl "' " " 0 Z H H 0 n z z 0 eo " z 3O 3O H 0 '" n ~ z ~ m ,. " " 0 '" " n m :I: "' n r " r ,. ,. '" r " '" n ,. -< -<,. :I: ,. r 0 OZ r " ,. -< -<"' '" H :I: Z ,. ,.0 ,. '" n r reo r ;<l '" "' " ,. ,. ,. " '" z ;<l r H m;<l n -< ,. " nm "' z '" ",n '- n eo Hm m ;<l "U~ 30m " -<"U 0 m ,,-< z-n 3O " -< m :I:-n z r -< -<"' " H-n;o HH 'Z" "',. OZO ,n NHZ 0> 0" "" ~r '" 0 n " 0> -<0 '" ,. -<c: "' 30Z "' Z-< -< -< 0> "" '" 0 co 0 '" N N N 0> 0> 0> 0> '" 0 0> co '" 0 0 '" H H N '" '" ... ~ ~ ~ ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: December 13, 2010 VETERANS RELIEF FUND Department/Fund Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I 155-000-010 Fund Number []] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [Xl Yes DNa []] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $10,000 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 501.000.00 Loan from ER&R $55 000 $10,000 $65,000 $0 $0 $0 '. ...... ., ": .: ...10,:11I 11I0,11I: '..1::0,.. '[;O'f AIW.REV:SNl1E!I. $55,000 $10,000 $65,000 i." " .....~.'... .." h' ." '. BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 55360.40.0000 other Service/Charqes $63,442 $10,000 $73,442 $0 $0 $0 ." >..i":" ..1::/.1'111::"...:.::.:1:""..lIIi" ..:'111I ,'i..:..n"::: ....)i11I:n:fq[;~t:!i~~.~N~I1;liJ.~E $63,442 $10,000 $73,442 Reason for Appropriation/Extension Greater need than anticipated due to downturn in the economy and the number of veterans being served. Respectfully Submitted, Elected Official/Department Head Signature Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator Leslie Locke, Deputy Clerk of the Board January 10,2011 HEARING re: Fourth Quarter 2010 Budget Appropriations/Extensions; Various County Departments FROM: DATE: St:BJECT: STATEMENT OF ISSUE: Public Hearing to review the appropriation/extension requests for the fourth quarter of 20 I 0 due to corrections in revenues from grants, receipt of unanticipated revenues, and/or unanticipated expenditures. ANALYSIS: The following departments have requested budget appropriations/extensions (Notice of this hearing was properly published): FUND# FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-261-000 OPERAllNG TRANSFERS 001-240-000 SUPERICR COURT Total General Fund $0 $0 $0 $0 $19,766 $19,766 -$20,000 $19,766 -$234 SPECIAL REVENUE/CAPlTAUENTERPRISE/INTERNAL SERVICE FUNDS 129-000-010 ANIMAL SERVICES $13,000 $13,000 140-000-010 LAW LIBRARY 5,000 0 155-000-010 VETERANS RELlEF- 10,000 10,000 Total Other Funds $28,000 $23,000 ** There is enough unencumbered cash in the fund to cover the additional expenditure.. $13,000 5,000 10,000 $28,000 RECOMMENDATION: Take public comment on the proposed 2010 fourth quarter budget appropriations and consider approving a resolution to adopt these budget changes. REVIEWED BY: ') /.'~' /.1-/ /./ p. ) i/"'''' i ' 0'C_ _n_"'\_' ~-- I' I/O Philip Morley,:dlUnty A~ministrator I / I; Date