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Home My WebLink AboutJustice AV Solutions Maintenance and Support Agreement - 021726InvsClassic Coverage Extended Warranty, Preventative asr cE sc?LUTi ONs Maintenance and Support Agreement This Extended Warranty, Preventative Maintenance, and Support Agreement "Agreement" is entered into by and between Justice AV Solutions "JAVS" and Jefferson County District Court "Customer" located in Port Townsend, WA for the period of February 1, 2026, extending through January 31, 2027. WHEREAS, Customer is in possession of the JAVS recording system(s) more particularly identified in Attachment A "System": WHEREAS, JAVS will provide the following Extended Warranty Coverage, Preventative Maintenance, Support, and Services so as to maximize the reliability of Customer's systems(s) "Services;" NOW, THEREFORE, in consideration of the promises and mutual covenants contained herein, the parties hereby agree as follows: A. DEFINITIONS • CODEC-Technically known as the video conferencing unit (VCU), the codec compresses and decompresses data for video signals. • Extended Warranty -Coverage of JAVS provided equipment to include repair or replacement for a specified period after the expiration of the original warranty. • Preventative Maintenance (PM) -The scheduled cleaning and adjustment of JAVS provided systems as outlined in the respective agreement. • Service -The provision for onsite technical support, user training, and servicing JAVS provided equipment as defined by the contract. • Standard Travel -Travel within the contiguous 48 states and within a 150-mile radius (300 miles round trip) of closest stationed JAVS service technician. • Support -Remote phone and online troubleshooting and diagnostics. • Travel Premium -Travel within the contiguous 48 states more than the 150-mile radius (300 miles round trip) from the closest stationed JAVS service technician calculated as a round-trip distance less standard 300 miles divided by 70 MPH times the applicable hourly rate. • Warranty -Coverage of JAVS provided equipment to include repair or replacement for a period of 1 year from the date of install. B. SERVICES Help Desk Support. In the event of a System(s) malfunction or questions about system operation, the Customer is encouraged to contact the JAVS help desk by phone at 877-528-7457 or via email at helpdesk a?jays.com Monday -Friday 8:00 am to 9:30 pm EST. Calls after 9:30 pm local time will normally go to voicemail and be addressed at the beginning of the next business day. JAVS trained help desk staff to provide immediate troubleshooting, training, and diagnostics on common issues that can be resolved quickly. JAVS also provides online PC support and training through your internet connection. If the issue requires an on -site technician, our help desk will gather the necessary contact information including the: contact's name, phone number, city, system identification number, and detailed description of the issue. The contact information is used by JAVS to log/track issues properly, assign priority levels based on contract status, and dispatch the appropriate technician to the Customer's location. Response Times. In the event that a component from Attachment A requires an on -site repair to address a reported issue, JAVS will schedule a visit during regular business hours. The response time is conditional to the Customer's approved room and equipment availability and the severity of the issue, which is measured in four priority levels: Urgent, High, Normal, and Supportive. Any variation from the timeframes referenced below will be discussed and mutually agreed upon by the Customer and JAVS. For clarification, the priority levels are described in Attachment B. Extended Warranty. Extended warranty is available on JAVS provided and installed equipment less than 5 years old, based on the date of installation. JAVS will provide and provision a prolonged warranty on JAVS supplied equipment, both of JAVS manufacture and third party, outside of the manufacturer's standard warranty. JAVS will attempt to repair the faulty equipment dependent upon parts and courtroom availability. If the equipment is not repairable in the field, JAVS at its discretion, will either provide a temporary unit until the original equipment is repaired and reinstalled, or a permanent exchange will be put in service. If the covered equipment requiring repair is no longer available or deemed non -repairable, JAVS will be responsible for the replacement product and all costs associated with its replacement. Non -warranted equipment: JAVS provided and installed equipment older than 5 years old, based on the date of installation. JAVS will attempt to repair the faulty equipment, dependent upon courtroom availability. For non - warranted equipment, the Customer is responsible for the cost of all repair parts, including shipping. From time to time, non -warranted equipment may be deemed non -repairable. If the non -warranted equipment is not repairable in the field, the Customer is responsible for the cost of the replacement product(s). JAVS recorders older than 5 years old, are not eligible for repair involving part(s) replacement and require the purchase of a new recorder at client expense. For replacement items purchased from JAVS, JAVS will provide labor at no charge. Components of the Polycom Video Conferencing Codecs are included in this agreement. Please note that the Codec unit itself has optional coverage available directly through HP/Polycom, which is separate from this agreement. JAVS service technicians will perform necessary software updates for the HP/Polycom Codec as required. However, feature updates can only be provided for HP/Polycom systems that maintain an active HP/Polycom Certificate of Coverage. After the expiration of the initial warranty, additional support coverage can be obtained directly from HP/Polycom. If the court would like to renew the warranty, please contact megan.york@jays.com to request a quote. 4. On -site Warranty Support. JAVS will provide on -site warranty services, which include removing equipment and forwarding to the manufacturer for repair, installing loaner and/or new equipment as deemed necessary by JAVS, and re -installing repaired equipment; on all products listed in Attachment A. 2 5. Preventative Maintenance. JAVS will perform a bi-annual inspection, review, and operational test of the System and make adjustments as deemed necessary by JAVS. Preventative Maintenance includes updating any System software and firmware as required. All Preventative Maintenance will be coordinated and scheduled with a customer -appointed representative to occur during regular business hours. JAVS will provide documentation to the Customer via a Preventative Maintenance form detailing the status of each system which includes key system information and hard drive capacity of the System. JAVS will document and test each function/mode of the entire System(s) which includes the automatic audio and video mixer/switcher, control boxes, microphones, cameras, time and date generator, monitors, streaming servers, recorders, PA processors, and speakers, private mode feed muting, playback/presentation, assisted listening devices and audio/video conferencing to ensure proper creation of the audio/video record and system operation. C. EXCLUSIONS Notwithstanding anything to the contrary elsewhere in this Agreement, JAVS shall have no responsibility and/or liability regarding the following: 1. All video conferencing equipment, bandwidth, network stability, and call quality issues are the responsibility of the court. * 2. Normal wear and tear items such as backup UPS batteries and projector lamps. 3. Consumable items such as batteries, CDs, DVDs, printer paper, and print cartridges. 4. Services, software, hardware, and Operating Systems that are no longer supported by a third party. 5. Upgrades of Systems that would transition from analog camera systems to digital, or major software version upgrades, such as AutoLog 7 to AutoLog 8. 6. Vandalism (including inmate abuse), deliberate tampering with the System, intentional or unintentional damage caused by other contractors/staff, attempted repair and/or maintenance by any personnel not employed by JAVS. * 7. Repair or replacement of any equipment in the event of damage due to negligence or other claims covered by Customer's insurance. * 8. Customer -provided or non-JAVS certified equipment, hardware, and software. 9. Moving of equipment. * 10. Customer requested on -site advanced training. 11. Repairs and/or service that requires reconfiguring JAVS equipment due to changes made by Customer's third -party hardware, network, anti -virus settings, or any local IP provider connection (i.e. change of IP address or network configuration, video conferencing connection issues) * 12. Lost records or data recovery due to equipment failure, computer viruses, or Customer user error. 13. Migration of Customer recordings for archival, retention, and restoration. 14. Shipping delays for repair, loaner, or replacement parts and equipment. *Customer approval required to perform services for the indicated Exclusions, which will be billed at current labor rates plus parts and expenses if applicable. FEES/PAYMENTS for exclusions A fee of $185.00 per hour (I-hourminimum) plus *Travel and expenses, will apply for each request for on -site service for services not covered by this agreement. Travel time is defined as a portal to portal. 3 D. TERMS 1. Effective Date. The Agreement begins February 1, 2026, and will continue until January 31, 2027. 2. Fees; Payments._In consideration of JAVS providing the Services, the Customer agrees to pay a fixed fee of $7,402.00 (the "Fee"), plus any applicable state taxes. Payment of the Fee is due within 30 days of the invoice date. If the Fee is not paid within this 30-day period, services will be suspended until payment is received. Unless otherwise stated, all fees and charges listed in this Agreement are exclusive of applicable sales, use, excise, or other taxes. Taxes will be calculated and applied at the time of invoicing, based on the jurisdiction in which the services are provided or billed. The Customer is responsible for any such taxes, which will be reflected separately on each invoice. MAC-00293 Contract Period: February 1, 2026 - January 31, 2027 Courtroom Number/Location SID# System Description Maintenance Fee Jefferson County District Court SID-01150 HDA Recording System 1 $ 7,402.00 Total $ 7,402.00 Note: A. JAVS reserves the right to review and recalculate fees associated with the service agreement and adjust accordingly for the next contract period. Changes in the price of fees reflect added coverage for new equipment and/or services not previously covered under the service agreement and/or the removal of equipment that is no longer covered. This review is performed prior to the delivery of the subsequent agreement and can affect your agreement fees for that period. 3. Billing of Excluded Services. A fee of $185.00 per hour (one -hour minimum) plus expenses will be charged for any excluded services (Includes Video Conferencing Systems, see Section C.) requested by the Customer for on -site support. 4. Refunds. Refunds of Fees payable hereunder will be limited to a pro -rated portion calculated per business day of the total amount paid for the Agreement in the event that the agreed response time is not met. The pro -rated portion of the Agreement Fees payable to Customer as a refund shall be limited to the number of days required to respond that are in excess of the agreed response period. No refund shall be payable for days that JAVS does not have access to the covered equipment. No refund shall exceed the value of the Agreement. A request for a pro -rated refund payable to the Customer for a decommissioned System(s) must be received in writing. E. NO WAIVER WHETHER BY CHOICE OR NEGLECT JAVS FAILURE TO ENFORCE ANY TERM, EXCLUSION, OR LIMITATION HEREIN SHALL NOT BE CONSTRUED OR INTERPRETED AS A WAIVER OF JAVS RIGHT TO ENFORCE ANY TERM, EXCLUSION, OR LIMITATION CONTAINED IN THIS AGREEMENT. F. LIMITATION OF LIABILITY JAVS DOES NOT ACCEPT LIABILITY BEYOND THE REMEDIES SET FORTH IN THIS AGREEMENT OR ANY LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING WITHOUT 4 LIMITATION ANY LIABILITY FOR PRODUCTS NOT BEING AVAILABLE FOR USE OR FOR LOST DATA OR SOFTWARE. SOME STATES (OR JURISDICTIONS) DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. G. DISPUTE RESOLUTION ANY CLAIM, DISPUTE, OR CONTROVERSY, WHETHER IN CONTRACT, TORT, OR OTHERWISE, WHETHER PRE-EXISTING, PRESENT OR FUTURE, AND INCLUDING STATUTORY, COMMON LAW, INTENTIONAL TORT, AND EQUITABLE CLAIMS AGAINST JAVS arising from or relating to this Agreement, its interpretation, performance, or the breach, termination or validity thereof, the relationships which result from this Agreement, including, to the full extent permitted by applicable law, limitations of liability, indemnity, and relationships with third parties, JAVS advertising, or any related purchase or service SHALL BE RESOLVED EXCLUSIVELY AND FINALLY BY BINDING ARBITRATION ADMINISTERED BY THE NATIONAL ARBITRATION FORUM (NAF) under its Code of Procedure then in effect (available via the Internet at http://www.arb-forum.com/, or via telephone at 800-474-23 7 1). 5 JEFFERSON COUNTY WASHINGTON Board of County Commissioners Jefferson County, Washington By:. Greg Brotherton, Chair By: V' Heidi Eisen our, Commissioner By: Heat r Du ley-Nollette, Commissioner 50N s'si�' SEAL: �� • C ,, ti" . SEAL ATTEST: ,,Fps Carolyn] Ilaway, CIVICU Da Clerk oiA a Board Approved as to form only: fLr 1xf 014 Philip C. Hun ucker Date Chief Civil Deputy Prosecuting Attorney M f Contractor} By: see attached page with signatures Date: JEFFERSON COUNTY WASHINGTON Board of County Commissioners Jefferson County, Washington By: Greg Brotherton, Chair By: By: Heidi Eisenhour, Commissioner Heather Dudley-Nollette, Commissioner SEAL: ATTEST: Carolyn Gallaway, CIVIC Date Clerk of the Board Approved as to form only: Jeremiah Luther, DPA #61918 —� 2/18/26 P ilip C. unsucker Date Chief Civil Deputy Prosecuting Attorney {Contractor} By: see attached page with signatures Date: ACCEPTED BY CUSTOMER Jefferson County District Court ACCEPTED BY JAYS Justice AV Solutions S' nature Signature Na Name Title �1, ( Title Date �j\ ��L� (fib Date Phone # U _ 3E , �� 3� Phone # Email 4 � '%{)- e-1,",- { EVS YJ t'Q,;St�. ACCEPTED BY CUSTOMER Additional Court Representative (ifrequiredbycourt) Signature Name Title Date Customer contact for scheduling of maintenance/repair Name Title Phone Email Megan York Contract Specialist October 14, 2025 502.489.5118 Megan.York@jays.com C.1 ;�� :=,avCLASSIC COVERAGE EXTENDED WARRANTY, PREVENTATIVE MAINTENANCE SUPPORT AGREEMENT ATTACHMENT A- 1 Jefferson County District Court Port Townsend, WA Account p SID # City PartN Description Install Date Service Warranty 5 Year Date HDA Recording System 50480 SID-01150 1 JAV-TSD-DCPD DC power distribution for TSD device 9.24v DC 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-CONVMCSAUD Mini Converter - SDI to Audio DeEmbedder 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-CONVMSDIDA4K Mini Converter SDI Distribution 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 2 JAV-MD-HX HDMI / SDI CROSS CONVERTER with Scaling and Frame Rate Conversion 6/30/2023 Yes Yes 6/29/2028 SG480 SID-01150 1 JAV-CENTRO-HDA "JAVS 1080PS9.94 HD Video Switcher 4/2 Inputs, 2/2 Outputs (HD-SDI/HDMI) -Three (3) Configurable 6/30/2023 Yes Yes 6/29/2028 Outputs" 50480 SID-01150 1 JAV-DRMK Dual Rack Mount Kit 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-HDE Hard Drive Enclosure 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 3 JAV-MC-BD Bi-Directional SDI/HDMI with Power Supply 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 2 JAV-RECS-720 Suite 8 720p License 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-REC8-SD-M Recorder 8 Standard with Multichannel Audio via MARC Card and All -In -One capture card 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-REC8-SD-S Recorder 8 Standard with Stereo Audio & Video via All -In -One capture card 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-SW-AL85 AutoLog 8 Session Logging and Control Software 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-SW-P8S Publisher 8 Session Publishing Software 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-SW-S8S Scheduler 8 Session Scheduling Software 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-SW-V8S Viewer 8 Session Viewing Software for Transcription 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 2 JAV-1G9 JAVS Slim Line Power Strip and Conditioner 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-C-A35M/IRE-10 3.5mm (M) to 1 IR Emitter Cable - 10' 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-KT-208 Kramer 8-Inch Touch Panel 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-SL-280 32-Port S1 smart controller 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 2 JAV-JC-M20HD JAVS 1080P59.94 Camera with HD -SDI Output 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 2 JAV-VS-M550-5 5-50mm Varifocal F1.6 CS Mount with Auto -iris (For HD Camera) 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-DTRK-1818 18 RU Desktop Cabinet 18" Deep (No Doors) 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-DT-VFD-18 Vented Front Door for 18 RU DTRK Cabinet 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-EB1 1Space Econo Blank (Black) 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-LL-DTRK Leverlock Kit Bracket Cable Management System for DTRK Series Racks 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-LL-VC21 Leverlock Channels for Cable Management for DTRK Series Racks 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 3 JAV-UTR1-MP Half Depth, single Rack space shelf 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-VTF1 1 Gang Single Equipment Rack Blank Perforated 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-GS116LP-10ONAS 16-Port 76W PoE/PoE+ Gigabit Ethernet Unmanaged Switch 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-ED1000RTXL2U 1000 VA On -Line UPS 8 Outlets 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 2 JAV-CMR410 Camera Mount7" 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-WIR-TX90-DC 2-CH Modulator and Emitter, 2.3/2.8/3.3/3.8 MHz 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 2 JAV-VTF1 1 Gang Single Equipment Rack Blank Perforated 6/30/2023 Yes Yes 6/29/2028 50480 SID-01150 1 JAV-CENTRO-AX "Centro AV- Base Unit plus Centro AX software (Does Not include Cameras or Mics) 1/19/2016 Yes No 1/18/2021 - 8 Microphone Inputs; 4 Camera Inputs; - 1 Video Conference Input/Output;1 Presentation Input - 2 Zoning PA Outputs; 1 Local Monitor Output; 6 Non -Configurable A/V Outputs 50480 SID-01150 1 PS-1 Centro Power Supply 1/19/2016 Yes No 1/18/2021 ATTACHMENT A- 2 CLASSIC COVERAGE EXTENDED WARRANTY, PREVENTATIVE MAINTENANCE SUPPORT AGREEMENT Jefferson County District Court Port Townsend, WA Account N SID If City Part ff Description Install Date Service Warranty 5 Year Date PA SYSTEM 50480 SID-01150 1 JAV-AFS2 DBX Dual Channel Advanced Feedback Suppression Processor 9/20/2018 Yes No 9/20/2023 50480 SID-01150 1 JAV-CSA-240Z 2 Channel Amplifier 40W per Channel with 70V & 100V Speaker Outputs 9/20/2018 Yes No 9/20/2023 50480 SID-01150 2 JAV-CBTS0LA-1WH Column Line array Loudspeaker (White) with Constant Beamwidth Technology (Includes Mount) 9/20/2018 Yes No 9/20/2023 50480 SID-01150 2 JAV-CONTROL 25-1-WH Compact indoor/outdoor background/foreground speaker, 80, 100 x 100 deg... coverage, white 9/20/2018 Yes No 9/20/2023 MICROPHONES 50480 SID-01150 6 JAV-JM14 JAVS FlexMic with Multicolor LED and Touch Button 9/20/2018 Yes No 9/20/2023 50480 SID-01150 6 JAV-PLX-CB FlexMic Plexiglass -CBend 9/20/2018 Yes No 9/20/2023 50480 SID-01150 6 JAV-CENTRO-MPA Centro Microphone Pre -Amp Adapter Required to Connect an Existing Mics 1/19/2016 Yes No 1/18/2021 50480 SID-01150 1 JAV-ATW-1311/L Wireless Microphone Bundle with 2 Lapel Microphones. Includes: ATW-RC13 Rack -mount receiver chassis, 9/24/2020 Yes Yes 9/24/2025 ATW-RU13x2 receiver unit, ATW-T1001 x2 UniPak• transmitter, MT830cW x2 lavalier microphone. 50480 SID-01150 1 JAV-ATW-1322 Wireless Microphone Bundle With 2 Handheld Microphones Includes: ATW-RC13 Rack -mount receiver 9/24/2020 Yes Yes 9/24/2025 chassis, ATW-RU13 x2 receiver unit, ATW-T1002 x2 handheld dynamic microphone/transmitter 50480 SID-01150 2 JAV-MPA-PHX Microphone Pre -Amp Adapter with 3-Pos Phoenix connector for adding non-FlexMics to the JAVS Processor 9/24/2020 Yes Yes 9/24/2025 50480 SID-01150 2 JAV-STD-10K Passive Audio Divider/Combiner -10 kO 10 k0 Operation, Combine Audio Signals to a Single Output, Filter 9/24/2020 Yes Yes 9/24/2025 RF from an Audio Line, Combine Stereo Signals, Feed a Mono Signal to Stereo Inputs, Combine Multiple Mics to a Single Amp CONFERENCING 50480 SID-01150 1 JAV-THAT2 Telephone Handset Audio Tap 12/5/2007 Yes No PRESENTATION CART SD480 SID-01150 1 JAV-SHAREPOD Wireless HDMI Input for WePresent WIPG-2000 - Allows input of Document Camera or other HDMI source 9/18/2018 Yes No 9/18/2023 into the WePresent unit. 50480 SID-01150 1 JAV-PS752 Desktop Document Camera - 20x Zoom + 12x Digital Zoom 9/18/2018 Yes No 9/18/2023 Output Resolution - XGA, SXGA, WXGA, 1080p Input - 1 x VGA (pass -through from computer), 1 x HDMI,1 x 3.5 mm audio jack Output - 2 x VGA, 1 x HDMI, 1 x Composite, 1 x 3.5 mm audio jack 50480 SID-01150 1 JAV-MHD-6PROBLK 6' MicroFlex Pro AV/IT Series High Speed HDMI Cable with Pro Grip 9/18/2018 Yes No 9/18/2023 50480 SID-01150 1 JAV-TP-580T 4K604:2:0 HDMI HDCP 2.2 Compact Transmitter over Long —Reach HDBaseT Audio — E 9/18/2018 Yes No 9/18/2023 MOBILE MONITOR 50480 SID-01150 1 JAV-DN-50OBDMKII Media player for DVD disc, SD/SDHC and USB 9/18/2018 Yes No 9/18/2023 50480 SID-01150 1 JAV-TP-58OR 4K60 4:2:0 HDMI HOOP 2.2 Receiver with RS-232 & IR over Long —Reach HDBaseT Audio — E 9/18/2018 Yes No 9/18/2023 50480 SID-01150 1 JAV-MHD-3PROBLK 3' MicroFlex Pro AV/IT Series High Speed HDMI Cable with Pro Grip 9/18/2018 Yes No 9/18/2023 50480 SID-01150 1 JAV-MHD-6PROBLK 6' MicroFlex Pro AWIT Series High Speed HDMI Cable with Pro Grip 9/18/2018 Yes No 9/18/2023 ATTACHMENT A- 3 CLASSIC COVERAGE EXTENDED WARRANTY, PREVENTATIVE MAINTENANCE SUPPORT AGREEMENT Jefferson County District Court Port Townsend, WA Account # SID # qty Part # Description Install Date Service Warranty 5 Year Date 50480 SID-01150 1 JAV-ACC-320 Power Strip for the LCD Monitor Cart 9/18/2018 Yes No 9/18/2023 50480 SID-01150 1 JAV-SR560M Large Flat Panel TV Cart 9/18/2018 Yes No 9/18/2023 50480 SID-01150 1 JAV-LED-55 55" Edge LED Commercial Lite Integrated HDTV 9/18/2018 Yes No 9/18/2023 50480 SID-01150 1 JAV-CAT6STP-15FT-BLK 15' Black Cat6 Shielded Patch Cable 9/18/2018 Yes No 9/18/2023 50480 SID-01150 1 JAV-VP-410 Composite Video & Stereo Audio to HDMI Scaler Audio — U/E 9/18/2018 Yes No 9/18/2023 50480 SID-01150 2 JAV-AVSC-HDMI-VIDEO HDMI to Analog Video Converter and Scaler • EDID (external display identification data) management 9/18/2018 Yes No 9/18/2023 system ensures correct content is displayed. • Supports noise reduction and video enhancement features 50480 SID-01150 3 JAV-CENTRO-RCA Centro RCA Output Cable (Required to connect external A/V Outputs) 9/18/2018 Yes No 9/18/2023 50480 SID-01150 2 JAV-MHD-3PROBLK 3' MicroFlex Pro AV/IT Series High Speed HDMI Cable with Pro Grip 9/18/2018 Yes No 9/18/2023 50480 SID-01150 1 JAV-VM-4UHD 1:4 4K HDMI distribution amplifier 9/18/2018 Yes No 9/18/2023 50480 SID-01150 1 JAV-25PROBLK 25' High Speed HDMI Cable with ProGrip (Black) 9/18/2018 Yes No 9/18/2023 VIDEO CONFERENCE UNIT 50480 SID-01150 1 JAV-GROUP500 RealPresence Group 500 - 720p: Group 500 HO codes, EagleEye Acoustic cam., univ. remote, NTSC/PAL. 1/19/2016 Yes *NCI Cables: 2 HDMI 1.8m, 1 CAT SE LAN 3.6m, Power: AMER -Type B, NEMA 5-15. •JAVs supplied GroupS00 does not affect price of JAVS Support Agreement 'Separate support agreement is available through Polycom. If customer wishes to receive a quote on Poly warranty please contact Megan at megan.york@jays.com for a quote. 50480 SID-01150 1 JAV-SC-CSV-HDM Composite/S-Video to HDMI Up -Converter 1/19/2016 Yes No 1/18/2021 50480 SID-01150 1 JAV-VHD-HD2CV HDMI or DVI to Composite Video & Audio Scan Converter 1/19/2016 Yes No 1/18/2021 50480 SID-01150 2 JAV-MHD181NPROB 1.5' MicroFlex Pro AV/IT Series High Speed HDMI Cable with Pro Grip 1/19/2016 Yes No 1/18/2021 50480 SID-01150 1 JAV-HPP-93S76AA HP Poly Realpresence Group Series Remote Control 7/31/2024 Yes Yes 7/31/2029 EVIDENCE CART COMPONENTS (Non JAVs EVIDENCE CART) 50480 SID-01150 1 JAV-UV232A HRTVGA + Audio +(Uni-Directional)R5232CATS Sender/Receiver 1/19/2016 Yes No 1/18/2021 50480 SID-01150 1 JAV-VHDPCfV VGA to TV Scan Converter 1/19/2016 Yes No 1/18/2021 Courtroom Clock 50480 SID-01150 1 JAV-CC186/2 1.8", 6 Digit System Clock - Double Sided w/ Rubber Feet - RS232 Controlled 4/13/2021 Yes Yes 4/13/2026 ATTACHMENT B Priority Example Initial On -Site Level Response* Response** Urgent Non -Recording System; inability to record audio; 1 Business 2 Business inability to record judge, witness, or attorney Hour Days microphone(s) Faulty monitor, camera, microphone (other than Urgent 2 Business 3 Business High Level examples), or system mode not critical to Hours Days recording; publishing; secondary recorder; Normal System adjustments to microphone or PA levels, 4 Business 4 Business camera views, and user settings; Hours Days Next scheduled Supportive Operational training or minor/preferred hardware 8 Business Preventative or software user adjustments, video conference Hours Maintenance or other higher - level repair visits *An "Initial Response" for the purposes of this Agreement is when a service ticket is opened and acknowledged by JAVS help desk or JAVS Safeguard Technician. **An "On -Site Response" for the purposes of this Agreement is the time from when JAVS help desk or JAVS Safeguard Technician logs the ticket and when the JAVS Safeguard Technician arrives at the Customer's agreed -upon appointment for the initial on -site repair. 7 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of Commissioners FROM: Brian Gleason, District Court DATE: February 17, 2026 RE: Justice AV Solutions Extended Warranty and Preventative Maintenance and Support Agreement - 2026 STATEMENT OF ISSUE: The purpose of this agreement is to provide a one-year service/maintenance agreement on the JAVS Centro AX recording system and Video Conference System located in District Court. ANALYSIS: This agreement covers service and maintenance for the video and audio recording equipment for Jefferson County District Court. Pursuant to RCW 3.30.070 the clerk of each district court shall keep uniform records of each case filed and the proceedings. District Court uses JAVS to fulfil this requirement and to keep recordings of court proceedings. JAVS also interfaces with District Court zoom options to provide virtual options for participants to appear and provide the public access to the court remotely. FISCAL IMPACT: This agreement is for $7402.00 which is part of the already approved budget for District Court line item. RECOMMENDATION: Recommend approval of this agreement. REVIEWED BY: C�.�A4;zdz-j iv a� JoW D. Peters, County Administrator Date CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Justice AV Solutions Contract No: MAC-00283 Contract For: Maintenance and Support Agreement Term: Feb 1, 2026 to Jan 31, 2027 COUNTY DEPARTMENT: District Court Contact Person: Brian Gleason Contact Phone: 360-385-9134 Contact email: bgleason@co.jefferson.wa.us AMOUNT: 7240.00 Revenue: Expenditure: Matching Funds Required: Sources(s) of Matching Funds Fund # Munis Org/Obj APPROVAL STEPS: 7240,00 001 080 DC51240 480000 PROCESS: Exempt from Bid Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ Other: STEP 1: DEPARTMENT CERTIFIES fP"ANC JCC ..5� �tAND CHAPTER 4"�2,23 RCW. f - CERTIFIED: N/A:C" 4 1._._.___ reDate STEP 2: DEPARTMENT CE= THE7gnatu ERSON PR POSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. /4 CERTIFIED: R NIA: ignature Date STEP 3: RISK MANAGEMENT (will be added electronically through LaserBche): Electronically approved by Risk Management on 2/8/2026. Low risk. High need. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserriche): Electronically approved as to form by PAO on 2/4/2026. No indeminty language. Pretty onerous Limitation of Liabilyt and dispute resolutoin clauses. No choice of law or Public Records Act Compliance provisions. But the county has consistently approved contracts with these limiations immediately. Risk Manager decision. STEP S: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP G: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL