HomeMy WebLinkAboutINTERVIEWS re Community Center ManagementJEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
FROM: Shawn Frederick, Central Services Director
DATE: March 2, 2026
RE: Community Center RFP Interviews
STATEMENT OF ISSUE: On January 12, 2026, the County published a Request for
Proposals (RFP) seeking interested and qualified organizations to operate one or more of the
Community Centers owned by Jefferson County, located in the Tri-Area at 10 W Valley Rd in
Chimacum, 294952 US- 101 in Quilcene, and 306144 US- 101 in Brinnon.
A Pre -Proposal Conference was held January 30, 2026. Multiple letters were submitted with
requests for additional information. Three entities, Olympic Community Action Programs
(OlyCAP), North Hood Canal Chamber of Commerce (NHCC), and the Jefferson County
Food Bank Association were represented. Following the meeting, a detailed written response
to questions asked either in advance or during the Pre -Proposal conference was created. The
document was posted online for public viewing:
htlps://www.co.j efferson.wa.us/bids.aspx?bidID=103
The deadline for proposals to be received was February 13, 2026, at 4:30 pm. Proposals from
OlyCAP and NHCCC were received. Both proposals have been posted online for public
viewing: https://www.co.jefferson.wa.us/bids.aspx?bidID=103
ANALYSIS: The proposals were screened according to the following criteria for a maximum
of 100 points by a selection committee of five Jefferson County staff:
1. Responsiveness of the RFP (maximum of 20 points).
2. The applicant's ability and history of successfully completing contracts of this type, meeting
project deadlines and experience in similar work. Information provided by references is a
critical evaluation component (maximum of 20 points).
3. The applicant's proposed budget (maximum of 10 points).
4. The applicant's demonstrated ability to meet schedule (maximum of 20 points).
5. Qualifications of the applicant's key team members, including relevant experience of the
applicant's key team members, while employed with the applicant or with some other entity,
including input from references provided by the applicant (maximum of 20 points).
6. Accessibility and availability to Jefferson County staff of the applicant's key team members
(maximum of 10 points).
Composite RFP Proposal Screening Scores were as follows:
NHCCC
OlyCAP
1. Responsiveness of the RFP (maximum of 20 points)
17.4
18.2
2. The applicant's ability and history of successfully completing
contracts of this type, meeting project deadlines and experience in
similar work. Information provided by references is a critical evaluation
component (maximum of 20 points)
16.2
17.4
3.The applicant's proposed budget (Maximum of 10 points).
7.8
9.4
4. The applicant's demonstrated ability to meet schedule (maximum of
20 points).
17.8
20
5. Qualifications of the applicant's key team members, including
relevant experience of the applicant's key team members, while
employed with the applicant, or with some other entity, including input
from references provided by the applicant (maximum of 20 points)
13.6
16.6
6. Accessibility and availability to Jefferson County staff of the
applicant's key team members (maximum of 10 points).
10
10
Score Totals
82.8
91.6
FISCAL IMPACT: The adopted 2026 budget includes $184,000 in total expenditures for the
operation of Tri-Area, Quilcene, and Brinnon Community Centers.
RECOMMENDATION: Staff recommend both North Hood Canal Chamber of Commerce
and Olympic Community Action Programs for interview by the Board of County
Commissioners
REVIEWED BY:
kDAW
Jo h D. Peters, County Administrator
2
2/26/2026
Date