Loading...
HomeMy WebLinkAboutAccounts Auditing TechnicianJob Title: Department: REPORTS TO: FLSA Exempt (YIN): UNION: BBP: Salary Level: Location: Approved By: Approved Date: SUMMARY JEFFERSON COUNTY Job Description Accounts Auditing Technician Auditor Auditor No UFCW No Grade 27 Courthouse Human Resources Director\l February 26, 2026 u· The Accounts Auditing Technician performs a variety of bookkeeping activities involving detailed fiscal record keeping and reporting. Conducts the final audit of vouchers, employee reimbursement payments, and payment for goods and services purchased by the County and other jurisdictions including Junior Taxing Districts within the County. Maintains accounting records and performs financial and administrative support functions. Audits bank reconciliations for all County bank accounts. Assists with vendor set up and 1099 distribution and submission. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned. Receive and audit vouchers, receipt books, and supporting documentation to ensure compliance with contracts, policies and laws. Assist with bank reconciliations. Trace transactions through previous accounting actions to determine sources of discrepancy when encountered. Verify that data from other financial staff is correctly entered into the financial data system to process weekly vouchers accurately and timely. Distribute property tags as needed to departments and maintain completed asset tag forms file. Coordinate, prepare and submit registers of all requested accounts payable warrants to the Board of County Commissioners for final approval. Maintain lists of permanent records of the county. Maintain files of original voucher records in compliance with retention schedules. Prepare accounts payable warrants for Jr. Taxing Districts including annual authorization signature document. Prepare and provide monthly reports for Junior Taxing Districts. Jefferson County Job Description: Accounts Auditing Technician Page 2 of 5 Audit the petty cash and checkbook accounts within the county and keep records of custodians of those accounts. Coordinate with County departments to acquire appropriate forms and data needed to enter in the financial system used in processing reporting documents. Assist departments with establishing new vendors and track all vendors in the financial software system. Assist with gathering and verification of data for responding to public record requests. Respond to inquiries from internal departments and Junior Taxing Districts. Provide information, guidance and instructions. Assign vendor numbers for the County Funds and Junior Taxing Districts. Assist with the preparation and distribution of 1099s and submission to the IRS. Prepare and update the monthly accounting calendar for County Departments and Junior Taxing Districts. Coordinate with County departments to acquire appropriate forms and data needed to enter in the financial system used in processing reporting documents. Operate a vehicle to travel between work locations and to attend meetings, events and conferences. Maintain confidentiality of employee information at all times. Perform other duties as assigned. SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities. COMPETENCY: To perform the job successfully, an individual should demonstrate competency in the following: Problem Solving -Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Uses reason even when dealing with emotional topics. Technical Skills -Strives to continuously build knowledge and skills. Customer Service -Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments. Interpersonal Skills -Maintains confidentiality; Keeps emotions under control. Oral Communication -Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings. Written Communication -Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information. Teamwork -Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Cost Consciousness -Works within approved budget; Conserves organizational resources. Jefferson County Job Description: Accounts Auditing Technician Page 3 of 5 Diversity -Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences. Ethics -Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support -Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Supports affirmative action and respects diversity. Planning/Organizing -Prioritize and plans work activities; Uses time efficiently; Plans for additional resources. Professionalism -Approaches others in a tactful manner; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality -Demonstrates accuracy and thoroughness; Monitors own work to ensure quality. Quantity -Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly. Safety and Security -Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability -Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality -Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability -Follows instructions, responds to management direction; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative -Volunteers readily; Asks for and offers help when needed. Innovation -Generates suggestions for improving work. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); and four (4) years of progressively responsible experience in accounting or bookkeeping; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs. Jefferson County Job Description: Accounts Auditing Technician Page 4 of 5 REASONING ABILITY Ability to understand moderately complex instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in situations. CERTIFICATES, LICENSES, REGISTRATIONS: Valid Washington State Driver's License Must pass criminal background check. OTHER KNOWLEDGE, SKILLS AND ABILITIES: Demonstrates strong attention to detail with ability to maintain a high standard for accuracy, completeness and efficiency in the preparation of reports. Knowledge of bookkeeping, accounting and administration. Ability to use various office equipment standard to area of assignment and to adapt to new or modified equipment which may be acquired. Advanced knowledge of Microsoft Excel. Proficient in using word processing and specialized financial software programs. Ability to establish and maintain cooperative working relationships with other departments, outside agencies, and the general public. Ability to perform assignments under conditions of frequent interruptions, moderate noise level and crowded surroundings. Ability to quickly grasp new techniques, deal with rapid changes, remain calm in stressful situations, and relate to various personality styles in a calm, professional manner. Ability to maintain confidentiality of sensitive information. Knowledge of governmental accounting principles and methods is preferred. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required, sit, talk or hear. The employee frequently is required to use hands to finger, handle or feel objects, tools or controls, to reach with hands and arms, and climb or balance. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. Jefferson County Job Description: Accounts Auditing Technician Page 5 of 5 WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. The noise level in the work environment is usually moderate. CAREER LADDER/SKILL BAND POSITION This position is not part of a Career Ladder.