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Home My WebLink About030226A AGENDA WITH ATTACHMENTS1 AGENDA Jefferson County Board of Commissioners Regular Meeting – Monday, March 2, 2026, at 9:00 a.m. This is a Hybrid meeting: Virtual and In-Person Attendance at Jefferson County Courthouse – Commissioners’ Chambers 1820 Jefferson Street, Port Townsend, WA Heather Dudley-Nollette, District 1 | Heidi Eisenhour, District 2 | Greg Brotherton, District 3 – Chair To view Agenda items, meeting materials and comments received, click here: www.co.jefferson.wa.us – Services Laserfiche Web Portal (username and password is: public)– Board of Commissioners – BOCC Agenda Packets 2026 Weekly Agenda Items – Month of the meeting – Day of the meeting You can join this meeting by using the following methods: In the event of technical difficulties, at least one of the methods above will be accessible to the public. Please try all methods first before calling 360-385-9100 to report any issues. Individuals may provide Public Comment using the following methods: Video: Refer to meeting instructions above Audio-only: Refer to meeting instructions above Email: You may submit comments/correspondence to us at: jeffbocc@co.jefferson.wa.us up through 11:59 p.m. the day before the meeting. Public Comment Periods are dedicated to listening to the public. Each person may address the Board one time during these periods. To ensure equal opportunity for the public to comment, all comments shall be limited to 2 or 3 minutes per person, depending on the volume of public in attendance. Some Agenda items may have additional Public Comment Periods – these comment periods are for listening to comments specific to that Agenda item. The Chair may add additional Public Comment Periods throughout the meeting. 9:00 a.m. CALL TO ORDER 9:01 a.m. PUBLIC COMMENT PERIOD – ALL TOPICS Zoom Meeting: https://zoom.us/j/93777841705 This option will allow you to join the meeting live. You will need to enter an email address. If you wish to provide public comment, click on the hand icon at the bottom of the screen to “raise your hand.” Participation will be up to the Chair and Clerk Audio-only: Dial: 1-253-215-8782 and use Webinar ID: 937-7784-1705# This option will allow you to listen to the meeting live. If you wish to provide public comment, press *9 to “raise your hand.” Participation will be up to the Chair and Clerk Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384. If you need special accommodations, please contact our office 24 hours in advance. In-person: You are welcome to join this meeting in-person. Agenda: March 2, 2026 2 No set time APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda, at the request of any of the Commissioners). 1. AGREEMENT re: School-to-Work digital content; $7,700; Public Health; Cold Pizza Creative 2. AGREEMENT re: Tree removal for site preparation; $38,250; Public Works; Olympic Resources 3. AGREEMENT, Amendment No. 1 re: Olympic Discovery Trail (ODT) construction materials testing; $35,908.40; Public Works; Construction Inspection Services LLC 4. AGREEMENT, Amendment No. 1 re: Upper Hoh Rd culvert replacements – Subrecipient agreement; Increase from $53,754 to $56,224; Public Works; Trout Unlimited 5. LETTER OF SUPPORT re: Mason PUD No. 1’s request for Congressional Directed Spending CDS) for the Hood Canal Jorstad Substation Grid Resiliency Project 6. ADVISORY BOARD UPDATE re: Solid Waste Advisory Committee: 1) Resignation – District No. 2 seat: Don Rhoden; 2) Appointment - District No. 2 seat: Simon Walter-Hansen; and 3) Appointment – District No. 3 seat: Jim Friedman 7. ADVISORY COMMITTEE APPOINTMENTS (2) re: Jefferson County Marine Resources Committee (MRC); Local Youth Representative: Odhran Waggoner; and 2) Local Youth Alternate: Isabell Ferland 8. APPROVAL OF MINUTES: Regular Meeting Minutes of February 17 and 23, 2026 9. APPROVAL OF PAYROLL WARRANTS: Dated February 20, 2026 and totaling $81,570.72 10. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated February 23, 2026 and totaling $705,716.08 REGULAR AGENDA: No set time PROCLAMATION re: Proclaiming the month of March 2026 as Red Cross Month No set time PROCLAMATION re: Proclaiming Saturday, March 8, 2026 as Women’s Day Greg Brotherton, Commissioner Dist. 3 No set time COMMISSIONERS BRIEFING SESSION 9:45 a.m. MONTHLY PUBLIC HEALTH AND EMERGENCY MANAGEMENT UPDATE Dr. Allison Berry, Public Health Officer Willie Bence, Emergency Management Director 11:00 a.m. to INTERVIEWS re: Community Center RFP Applicant – Interview #1 12:00 p.m. Shawn Frederick, Central Services Director No set time RECESS 1:30 p.m. AFTERNOON SESSION Agenda: March 2, 2026 3 1:30 p.m. to 2:00 p.m. EXECUTIVE SESSION with the County Administrator, Civil Deputy Prosecuting Attorney (DPA) and Central Services Director re: Potential/Actual Litigation; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(i) DISCUSSION, POTENTIAL ACTION with PUBLIC COMMENT re: TOPIC OF THE EXECUTIVE SESSION 2:00 p.m. to INTERVIEWS re: Community Center RFP Applicant – Interview #2 3:00 p.m. Shawn Frederick, Central Services Director No set time DISCUSSION and POTENTIAL ACTION re: Bid Award for Community 3:00 p.m.) Center Management No set time ADDITIONAL DISCUSSION ITEMS Legislative update No set time ADJOURNMENT (Adjourn by 4:30 p.m.) COMMISSIONERS MEETING SCHEDULE The Week of March 2, 2026 A snapshot of the meetings the Commissioners will be attending this week are notated below and are subject to change. If you would like to get more information on these meetings, please contact the Commissioners’ Office at 360-385-9100 or send us an email at: jeffbocc@co.jefferson.wa.us Monday, March 2, 2026 9:00 a.m. BOCC Meeting – Board Tuesday, March 3, 2026 11:30 a.m. Port Townsend Rotary – Heidi 2:00 p.m. Tourism Coordinating Council Meeting - Heather 5:30 p.m. Marine Resources Committee Meeting - Heidi Wednesday, March 4, 2026 8:00 a.m. Jefferson Alliance Quarterly Meeting – Heidi 10:00 a.m. Fund 132 RFP Interviews – Heather 2:30 p.m. Climate Action Committee Food Systems Work Group Meetings - Heather 6:00 p.m. Legislative Steering Committee Roundtable - Heidi Thursday, March 5, 2026 9:00 a.m. Legislative Steering Committee Meeting - Heidi 9:00 a.m. Economic Development Council Board of Directors Meeting – Greg 10:00 a.m. 2026 03A Council of Governments Meeting – Heather 11:30 a.m. Fund 132 Applicant Interviews - Heather Agenda: March 2, 2026 4 1:30 p.m. Peninsula Regional Transportation Planning Organization Retreat Brainstorm – Greg 3:00 p.m. Port Ludlow Village Council Meeting - Greg Friday, March 6, 2026 8:00 a.m. Jefferson County Legislative Update - Heidi 10:00 a.m. Jefferson County Fairgrounds Association Exec. Board Meeting/Check-in – Heather 12:00 p.m. Jefferson County Historical Society Archive Visit - Heather 12:30 p.m. KPTZ – Heidi 3:00 p.m. Connectivity Summit Planning Summit - Heather The County has various Boards and Committees that are subject to the Open Public Meetings Act (OPMA). Agendas for those meetings will be posted to the Jefferson County website calendar 24 hours prior to the start of the meeting. Agendas will contain information on how to provide public comment, meeting access, and meeting materials (if available). For more information, go to: www.co.jefferson.wa.us and click on the Calendar tab. COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request c,ON J ACCOUNTS PAYABLE WARRANT REPORT WARRANT DATE: 02/23/2026 TOTAL: $705,716.08 RECORDS OF ALL CLAIMS SUBMITTED FOR PAYMENT ALONG WITH VOUCHERS APPROVED BY THE BOARD OF JEFFERSON COUNTY COMMISSIONERS ARE RETAINED BY THE JEFFERSON COUNTY AUDITOR AND PUBLIC WORKS DEPARTMENT. I THE UNDERSIGNED BOARD OF COUNTY COMMISSIONERS DO HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE MATERIALS HAVE BEEN FURNISHED, THE SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED HEREIN, THAT ANY ADVANCE PAYMENT IS DUE AND PAYABLE PURSUANT TO A CONTRACT OR IS AVAILABLE AS AN OPTION FOR FULL OR PARTIAL FULFILLMENT OF A CONTRACTUAL OBLIGATION, AND THAT THE CLAIM IS A JUST, DUE AND UNPAID OBLIGATION AGAINST JEFFERSON COUNTY AND THAT I AM AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM. CHAIRPERSON, COMMISSIONER COMMISSIONER, MEMBER COMMISSIONER, MEMBER Fund Summary: Check Run 2/23/2026 Row Labels Sum of AMOUNT 001 317693.01 108 140.59 125 117908 127 296.33 131 15635.52 134 86.35 140 1327.79 148 31678.72 149 26750 155 2400 174 5444.28 180 140185.36 301 16.82 401 11357.02 405 11065.77 501 20824.2 507 2906.32 blank) Grand Total 705716.08 Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Wendy Housekeeper, Executive Assistant DATE: March 2, 2026 SUBJECT: ADVISORY COMMITTEE APPOINTMENTS (2) re: Jefferson County Marine Resources Committee (MRC); Local Youth, Odhran Waggoner; Local Youth Alternate, Isabell Ferland STATEMENT OF ISSUE: There was a vacancy for the Local Youth and Local Youth Alternate positions on the Jefferson County Marine Resources Committee. These positions were advertised in the paper and two applicants applied for those positions. Letters of interest were received from Odhran Waggoner and Isabelle Ferland. These applicants were approved by the MRC. ANALYSIS: It is recommended that the Board of County Commissioner's approve the following appointments: 1. Odhran Waggoner — Local Youth Representative; Filling an unexpired term that will end on August 12, 2028 2. Isabella Ferland - Local Youth Alternate Representative; 4-Year Term to expire on March 2, 2030 RECOMMENDATION Approve the letters regarding the appointments to the Jefferson County Marine Resources Committee: 1. Odhran Waggoner — Appointment for Local Youth Representative 2. Isabella Ferland — Appointment for Local Youth Alternate Representative REVIEWED BY: OPANk& c-,; ,? /---- J D. Peters, County Administrator Date Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Deputy Clerk of the Board DATE: March 2, 2026 SUBJECT: ADVISORY BOARD UPDATE re: Solid Waste Advisory Committee: 1) Resignation: District 2 Don Rhoden, 2) Appointment: District 2 Simon Walter - Hansen, and 3) District 3 Jim Friedman STATEMENT OF ISSUE: On February 19, 2026, notice was received from Jefferson County Solid Wase Advisory Committee contact Solid Waste Program Manager Al Cairns, that the following board member will be resigning from their expired term effective March 2, 2026: 1. District 2 Don Rhoden On February 23, 2026 the Jefferson County BOCC considered applicants for the open positions of District 2 left vacant upon the resignation of District 2 Don Rhoden, as well as an open position for District 3. After consideration of the candidates, the BOCC appointed the following individuals: 2. District 2 Simon Walter -Hansen 3. District 3 Jim Friedman ANALYSIS: After said appointments by the BoCC on February 23, 2026, the Jefferson County Solid Waste Advisory Committee is recommending that the BOCC approve the following resignation of the following individual: 1. District 2 Don Rhoden RECOMMENDATION 1. Accept the resignation of District 2 Don Rhoden and sign letter 2. Sign a letter for the appointments of District 2 Simon Walter -Hansen and District 3 Jim Friedman REVIEWED BY: L aG JoAWD. Peters, County Administrator Date SON f.O DRAFT MINUTES Jefferson County Board of County Commissioners Regular Meeting — February 17, 2026, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton, Commissioner Heidi Eisenhour, and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Brotherton called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and eight comments were received. The Commissioners addressed the comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: During the response to Public Comments,the Commissioners agreed to discuss the Solid Waste Advisory Committee SWAC)Appointment(Consent Agenda Item No. 7), before approving the Consent Agenda. The Board noted that although applicant Jim Friedman is highly informed, engaged, and supported by many in District 3, staff recommended against his appointment due to ongoing interpersonal conflicts and concerns about combative or caustic interactions that have created impasses in committee work. The Commissioners acknowledged the difficulty of the decision and the value of Friedman's perspective, particularly on issues like service levels,the Quilcene facility, and the proposed transfer station. Commissioner Eisenhour is the Commissioner on SWAC, and ultimately supported the staff recommendation, citing concerns about committee functionality and collaboration. After discussion, Chair Brotherton opened the floor to allow for public comments, and five comments were received. After further discussion,the Commissioners agreed to remove the SWAC appointment from the Consent Agenda. Commissioner Eisenhour moved to approve the Consent Agenda,minus Item No. 7. Commissioner Dudley-Nollette seconded the motion. After a brief discussion on remaining Consent Agenda items, Chair Brotherton called for a vote on the motion. The motion carried by a unanimous vote. 1. AGREEMENT re: Extended warranty and preventative maintenance and support; $7,402; District Court; Justice AV Solutions 2. AGREEMENT,Amendment No. 1 re: Healthy Relationships Course for those experiencing intellectual and/or developmental disabilities; Change in vendor name; Public Health; Peninsula Services(formerly Peninsula Alliance) 3. AGREEMENT,Amendment No. 1 re: Weed control along Forest Service roads on the Olympic Peninsula; Time extension only; WSU Extension Jeffco; United States National Forest Service; and APPROVAL OF MOTION re: Delegation of authority to the WSU Noxious Weeds Coordinator to sign the amendment 1 Commissioners Meeting Minutes of February 17, 2026 L)R A F T 4. AGREEMENT, Change Order No. 1 re: Brinnon Community Center; Additional $30,000 plus tax; Central Services;N& N Construction 5.LETTER OF ASSURANCE re: Existence of a Jefferson County Accessible Community Advisory Committee (ACAC) 6. LETTER OF SUPPORT re: U.S. Freight Rail in upcoming Surface Transportation Reauthorization Bill 7. ADVISORY COMMITTEE APPOINTMENT re: Solid Waste Advisory Committee (SWAC); District 3 Representative—Simon Walter-Hansen (Not approved, moved to 2/23/26 Consent) 8. ADVISORY COUNCIL RESIGNATION AND APPOINTMENT re: Jefferson County Clean Water District Advisory Council: Resignation—Joe Holtrop, Appointment—Sierra Young 9. ADVISORY COMMITTEE RESIGNATION re: Tourism Coordinating Council (TCC); Quilcene Historical Museum representative- Cleone Telling 10. ADVISORY COMMITTEE RESIGNATION re: Jefferson County Marine Resources Committee(MRC); District 1 representative—Janette Mestre 11. APPROVAL OF MINUTES: Regular Meeting Minutes of February 9, 2026 12. APPROVAL OF PAYROLL WARRANTS: Payroll Dated February 5, 2026 and totaling 2,628,130.33; and Sound Health and Wellness Trust totaling $195,167.85 13. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated February 9, 2026 and totaling $842,881.77 DISCUSSION re: Tourism Coordinating Committee(TCC) By-Laws: Commissioner Dudley-Nollette reviewed proposed revisions to the TCC By-Laws that TCC members discussed on February 3 and 10, 2026. She noted that the revisions weren't in the original Agenda Packet for today's meeting, and that staff updated the online packet during the meeting. Commissioner Dudley-Nollette moved to approve the draft—as final—of the TCC By-Laws dated February 10, 2026. Commissioner Eisenhour seconded the motion. Chair Brotherton opened the floor to allow for public comments, and one comment was received. Chair Brotherton called for a vote on the motion. The motion carried by a unanimous vote. Commissioner Dudley-Nollette noted that the next TCC meeting will be on March 3, 2026 at 3:00 p.m. The meeting was recessed at 10:37 a.m. and reconvened at 10:47 a.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION: The Commissioners and County Administrator discussed recent meetings they attended, and miscellaneous topics. The meeting was recessed at 11:58 a.m. and reconvened at 2:00 p.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION-continued: The Commissioners and County Administrator reviewed upcoming meetings, and miscellaneous topics. 2 DRAFTCommissionersMeetingMinutesofFebruary17, 2026 ADDITIONAL BUSINESS re: Washington Counties Risk Pool (WCRP)Letter of Support re: SB6239: The Commissioners reviewed a request from WCRP regarding support for SB6239. The Commissioners discussed rising liability costs and"nuclear verdicts"that have significantly increased the County's risk pool assessment. If passed, the bill would reform how certain tort claims against local governments are handled,potentially through arbitration or a commission process before trial. After discussion, Commissioner Dudley-Nollette moved to sign onto the WCRP letter of support for bill SB6239. Commissioner Eisenhour seconded the motion and she reviewed testimony that she provided to state legislature. Commissioner Brotherton called for public comments on the motion, and no comments were received. He called for a vote on the motion. The motion carried by a unanimous vote. WORKSHOP re: Preparation for the 2026 Connectivity Summit: Production Alliance(TPA) Director Danny Milholland, TPA Events Coordinator Reilly Berkshire, and Jefferson County Communications Specialist Liz Anderson were present for discussion. The 2026 Connectivity Summit is designed to strengthen community connection, collaboration, and civic engagement across Jefferson County by bringing together residents, nonprofits, and public agencies in a multi-day "pop-up town square" experience. In discussion with TPA staff, Commissioners explored how the County can meaningfully participate, particularly around the pressing issue of funding and defining community services and community centers. They discussed creating a County exhibit and potentially holding two afternoon workshops that move from sharing the County's fiscal realities. TPA staff and Commissioners discussed designing the Summit to engage the public through both"blue sky"visioning and practical policy conversations using interactive tools like facilitated dialogue, participatory voting, and visual displays. The March 27- 29, 2026 event begins Friday with youth programming at Fort Worden Commons and a public "Long Story Short" storytelling night themed around synchronicity and abundance. Saturday features organization-to-organization networking and a town square-style gathering with roughly 150 organizations, 10- 12 interactive exhibits(including City— County participation), and a"party ark," followed by afternoon workshops and an evening of crafts and arts at the Fairgrounds. Sunday events include a polar plunge and brunch,then a ceremonial filling of the cedar party ark with handmade gifts and donated experiences, with accessibility supports like food and childcare and a broader plan to carry the ark into the Rhody Festival parade and a Memorial Field celebration. Communications Specialist Anderson will work with TPA staff to promote the event, and the Commissioners will work with the County Administrator to formulate their workshop materials. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: Legislative update Potential future Special Meeting in Port Ludlow regarding derelict vessels 3 DRAFTCommissionersMeetingMinutesofFebruary17, 2026 NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 3:59 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heidi Eisenhour, Member Carolyn Gallaway, CMC Heather Dudley-Nollette, Member Clerk of the Board 4 ON co z.2..,DRAFT MINUTE S Jefferson County Board of County Commissioners Regular Meeting — February 23, 2026, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton, Commissioner Heidi Eisenhour, and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Brotherton called the meeting to order at the appointed time. Chair Brotherton played a tune on an accordion. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and seven comments were received. The Commissioners addressed the comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dudley-Nollette moved to approve the Consent Agenda with removal of Consent Agenda Item No. 9,as the Minutes were not included in the packet. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Proposed amendments to the Jefferson County Code relating to the Critical Areas Ordinance (CAO); Hearing to be held on March 9, 2026 at 2:30 p.m. in the Commissioners' Chambers located at 1820 Jefferson Street, Port Townsend WA, 98368 HYBRID) 2. RESOLUTION NO. 10-0223-25R re: Re-establishing Jefferson County Cash Drawer, Petty Cash Account and Revolving Fund amounts in various County departments 3. INTERAGENCY AGREEMENT re: Law Enforcement Liaison for traffic safety;No cost to County, and agreement will pay a stipend to County for OT and/or equipment; Sheriffs Office; Washington Traffic Safety Commission 4. AGREEMENT re: Public Defense Services 2026-2028; $3,829,006 over three years; County Administrator's Office; Jefferson County Associated Counsel (JAC) 5. AGREEMENT re: Sexual health and safety education services; $6,000; Public Health; Among Friends LLC 6. AGREEMENT re: Psychological evaluations; $8,000; Juvenile Services; Integrated Psychology Group; Lyris Salvi PhD 7. AGREEMENT,Amendment No. 7 re: Chimacum Confluence Environmental Site Assessment Groundwater wells and monitoring; Extending performance period; Public Health; Evren Northwest, Inc 8. ADVISORY BOARD APPOINTMENTS(2)re: Intellectual and Developmental Disabilities Advisory Board(IDDAB); Self-advocates: 1) Robin Boulanger; and 2)Amber Kent 9. APPROVAL OF MINUTES: Regular Meeting Minutes of February 17, 2026 (Not approved as Minutes were not in the packet) 10. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated February 17, 2026 and totaling $982,599.25 1 A 1 Commissioners Meeting Minutes of February 23, 2026 DISCUSSION re: Solid Waste Advisory Committee(SWAC) appointments: County Administrator Josh Peters was present to explain that originally there was one single SWAC seat open in District No. 3, and two applicants. One of the applicants' property is half in District No. 3 and half in District No. 2. Recently, the District No. 2 person resigned from their seat, now leaving 2 vacancies on SWAC. After discussion, Commissioner Eisenhour moved to appoint Simon Walter-Hansen to the now vacant District No. 2 SWAC seat, and Jim Friedman to the District No. 3 SWAC seat. Commissioner Dudley- Nollette seconded the motion which carried by a unanimous vote. PROCLAMATION re: Parks and Recreation Volunteer Appreciation: Parks and Recreation Manager Matt Tyler and Parks and Recreation Advisory Board (PRAB) Vice Chair Karin Nyrop were present for the proclamation. After all three Commissioners read the proclamation aloud, Commissioner Dudley-Nollette moved to approve the proclamation. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Manager Tyler thanked the volunteers, staff and elected officials for everything they do. He noted that Parks and Recreation is a system of volunteerism and professional staff, which is widely supported by the County. PRAB Vice Chair Nyrop shed light on the volunteers and thanked the Commissioners for approving the proclamation. Chair Brotherton played a tune on the accordion in appreciation of the volunteers. CERTIFICATION or Annual inventory of the capitalized assets as of December 31, 2025: The Board of County Commissioners certify the inventory of capitalized assets on an annual basis. Clerk of the Board Carolyn Gallaway administered the Verification on Oath for all three Commissioners. COMMISSIONERS' BRIEFING SESSION: The Commissioners and County Administrator discussed recent meetings they attended,miscellaneous topics, and reviewed their meeting schedules. The Commissioners reviewed the use of a shared vehicle,prior to it going to auction. They directed staff to look into it further. Chair Brotherton reviewed a draft Letter of Support for Mason PUD for Congressional Directed Spending (CDS) for their Hood Canal Jorstad Substation Grid Resiliency Project. After review,the Commissioners agreed to put the letter on the March 2, 2026 Consent Agenda, pending review of potential conflict with the County's CDS requests, if any. The meeting was recessed at 11:45 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Brotherton announced that the Executive Session will be held from 1:30 p.m. to 2:00 p.m. regarding Attorney-Client Privilege,Actual/Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Civil Deputy Prosecuting Attorney (DPA), and Central Services Director. The Board resumed the regular meeting at 2:00 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 2:01 p.m. to 2:11 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:11 p.m. There was no proposed action, and therefore no public comment taken on this topic. 2 DRAFTCommissionersMeetingMinutesofFebruary23, 2026 ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: Chimacum Drainage District update; 6 applicants to interview BOCC cancelling the April 13, 2026 meeting DCD brief update Legislative update WORKSHOP re: Environmental Health and Department of Community Development(DCD) Code Compliance update: DCD Director Jeremy Williammee, Environmental Health and Water Quality Director Pinky Mingo, Senior Code Enforcement Specialist Becca Maurer, Environmental Health Manager Carter Erickson, Deputy Fire Marshal Brian Tracer, and DCD Administrative Services Manager Chelsea Pronovost were present for the workshop. Director Mingo announced that she is retiring in June 2026. Environmental Health and DCD staff provided a presentation and facilitated dialogue with the Commissioners. The presentation outlined how to navigate the customer service system and explained the code review criteria and process. Staff is coordinating upcoming discussions, including a March 16, 2026 fireworks discussion aligned with a DNR quarterly update to encourage fire district participation. Environmental Health and DCD staff introduced improvements to the Code Compliance Program under Title 19, including a formal compliance manual, standardized legal templates vetted by the Prosecuting Attorney's Office, LEAN process mapping, and enhanced case tracking through the EPL database. Title 19 has enabled the program to reinvest collected penalties into enforcement efforts, support abatements, and create flexible settlement agreements, such as forgiving liens in exchange for environmental protections or site access for cleanup. The Alternative Enforcement program, developed with community partners, emphasizes compassionate, wraparound support to address underlying mental health, substance use, and economic barriers,resulting in long-term behavior change in some complex cases. Despite successes, staff face significant workload challenge with hundreds of active cases, limited dedicated personnel,primarily in DCD after budget reductions. Staff is working to prioritize high-risk tier-one cases. The team emphasized that code compliance is complex,non-linear, emotionally taxing work requiring collaboration, legal oversight, community partnerships, and trauma-informed approaches to achieve sustainable outcomes. Staff answered questions and comments posed by the Commissioners. NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 3:33 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heidi Eisenhour, Member Carolyn Gallaway, CMC Heather Dudley-Nollette, Member Clerk of the Board 3 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM:Greg Brotherton, District 3 Commissioner DATE: March 2, 2026 SUBJECT: Letters of Support for Mason PUD #1 STATEMENT OF ISSUE: Mason PUD#1 provides power to the Brinnon area in South Jefferson County. They are asking for the BoCC to submit letters of support to our federal delegation for their application for Congressionally Directed Spending (CDS) to rebuild the 3-Phase mainline in Brinnon (as well as replacing underground line in Liliwaup. ANALYSIS: Our federal lobbyist indicated that this support would not undermine our own request. RECOMMENDATION Sign and submit the letters of support as requested. REVIEWED BY: 75-1745 O/d-6 J sr Peters, County Administrator Date CoNssr Board of County Commissionersp4scoyo I 1820 Jefferson Street m ti PO Box 1220 Port Townsend, WA 98368 o Heather Dudley-Nollette,District 1 Heidi Eisenhour,District 2 Greg Brotherton,District 36WING't March 2,2026 The Honorable Patty Murray 154 Russell Senate Office Building Washington,D.C.20510 Re: Support for Mason County PUD No. 1's Appropriations Request for FY27 Dear Senator Murray, The Board of Commissioners for Jefferson County,Washington would like to express our support for Jefferson County PUD No. l's appropriations request to fund Hood Canal Grid Resilience Project. PUD 1 has procured other grant funding through FEMA and U.S. Department of Energy and Washington State Department of Commerce to rebuild several areas of aging power infrastructure along U.S. Highway 101 along with other major grid resilience initiatives, like a middle-mile substation. There are still two major project areas that the PUD needs funding assistance to complete,with a$5.6 million project cost,which is cost prohibitive for only 5,600 electric meters. This CDS funding would making this project a near-term reality without impacting public ratepayers. This Hood Canal Grid Resilience Project is important for Mason County residents on the Hood Canal because this area experiences frequent and long-lasting power outages due to the terrain of U.S. Highway 101 and the Olympic National Forest. These areas are vulnerable to natural hazards like landslides,wind and snow events,and most commonly,fallen trees from the rainforest canopy. Mason PUD 1 has a 5.2-mile stretch of overhead 3-Phase power lines on U.S.Hwy 101 that run under the Olympic Rainforest canopy and along the shoreline of the Hood Canal in the town of Brinnon. This section of line feeds power to 20%of the PUD's electric customers. The tree canopy,natural hazards,and lack of resilient infrastructure cause a high number of power outages each year. 84 of the 106 poles in this 5.2 mile have installation dates ranging from the 1940s through the 1980s. The poles are undersized for modern electrical standards and prohibit the deployment of rural broadband. Additionally,the Beacon Point community in Lilliwaup is served by 4.7 miles of old underground power cable, installed in 1971. This community experiences long outage times due to the time and strenuous excavation required to locate and repair this old cable. This CDS funding would replace all of the underground cable with new modern cable as well as facilitate a public-private partnership with a local telecommunications provider to deploy fiber to home throughout this development. Beacon Point is a broadband desert with poor cell reception and no reliable satellite access. This fiber deployment not only benefits the customers in that development but would position the PUD to deploy AMI metering and SCADA by providing the fiber network backbone to support these future grid resilience projects. We hope you will agree and select Mason PUD l's Jorstad Substation Grid Resiliency Project to move forward for appropriations. We applaud the PUD for proactively and successfully upgrading their power grid to protect Jefferson County residents and businesses. Sincerely, Heather Dudley-Nollette, Dist. 1 Heidi Eisenhour,Dist.2 Greg Brotherton,Dist.3 -Chair Phone(360) 385-9100 jeffbocc@co.jefferson.wa.us CoN s`Sl Board of County Commissioners 4w¢ S c ei• 1820 Jefferson Street 0 w PO Box 1220 Port Townsend, WA 98368 9S Heather Dudley-Nollette,District 1 Heidi Eisenhour,District 2 Greg Brotherton,District 3IIING February 17,2026 The Honorable Maria Cantwell 511 Hart Senate Office Building Washington, D.C. 20510 Re: Support for Mason County PUD No. l's CDS Request for FY27 Dear Senator Cantwell, The Board of Commissioners for Jefferson County, Washington would like to express our support for Jefferson County PUD No. l's appropriations request to fund Hood Canal Grid Resilience Project. PUD 1 has procured other grant funding through FEMA and U.S. Department of Energy and Washington State Department of Commerce to rebuild several areas of aging power infrastructure along U.S. Highway 101 along with other major grid resilience initiatives, like a middle-mile substation. There are still two major project areas that the PUD needs funding assistance to complete,with a$5.6 million project cost,which is cost prohibitive for only 5,600 electric meters. This CDS funding would making this project a near-term reality without impacting public ratepayers. This Hood Canal Grid Resilience Project is important for Mason County residents on the Hood Canal because this area experiences frequent and long-lasting power outages due to the terrain of U.S. Highway 101 and the Olympic National Forest. These areas are vulnerable to natural hazards like landslides,wind and snow events,and most commonly,fallen trees from the rainforest canopy. Mason PUD 1 has a 5.2-mile stretch of overhead 3-Phase power lines on U.S. Hwy 101 that run under the Olympic Rainforest canopy and along the shoreline of the Hood Canal in the town of Brinnon. This section of line feeds power to 20%of the PUD's electric customers. The tree canopy,natural hazards,and lack of resilient infrastructure cause a high number of power outages each year. 84 of the 106 poles in this 5.2 mile have installation dates ranging from the 1940s through the 1980s. The poles are undersized for modern electrical standards and prohibit the deployment of rural broadband. Additionally,the Beacon Point community in Lilliwaup is served by 4.7 miles of old underground power cable, installed in 1971. This community experiences long outage times due to the time and strenuous excavation required to locate and repair this old cable. This CDS funding would replace all of the underground cable with new modern cable as well as facilitate a public-private partnership with a local telecommunications provider to deploy fiber to home throughout this development. Beacon Point is a broadband desert with poor cell reception and no reliable satellite access. This fiber deployment not only benefits the customers in that development but would position the PUD to deploy AMI metering and SCADA by providing the fiber network backbone to support these future grid resilience projects. We hope you will agree and select Mason PUD 1's Jorstad Substation Grid Resiliency Project to move forward for appropriations. We applaud the PUD for proactively and successfully upgrading their power grid to protect Jefferson County residents and businesses. Sincerely, Heather Dudley-Nollette,Dist. 1 Heidi Eisenhour, Dist. 2 Greg Brotherton,Dist.3 -Chair Phone(360) 385-9100 jeffbocc@co.jefferson.wa.us o coNssr Board of County Commissioners 494w4s c°rcl, 1820 Jefferson Street 0 zz,, PO Box 1220 Port Townsend, WA 98368 IsNI NG. Heather Dudley-Nollette,District 1 Heidi Eisenhour,District 2 Greg Brotherton,District 3 February 17,2026 The Honorable Emily Randall 1531 Longworth House Office Building Washington, D.C.,20515 Re: Support for Mason County PUD No. 1's CPF Request for FY26 Dear Congresswoman Randall, The Board of Commissioners for Jefferson County,Washington would like to express our support for Jefferson County PUD No. l's appropriations request to fund Hood Canal Grid Resilience Project.PUD 1 has procured other grant funding through FEMA and U.S. Department of Energy and Washington State Department of Commerce to rebuild several areas of aging power infrastructure along U.S. Highway 101 along with other major grid resilience initiatives, like a middle-mile substation. There are still two major project areas that the PUD needs funding assistance to complete,with a$5.6 million project cost,which is cost prohibitive for only 5,600 electric meters. This CDS funding would making this project a near-term reality without impacting public ratepayers. This Hood Canal Grid Resilience Project is important for Mason County residents on the Hood Canal because this area experiences frequent and long-lasting power outages due to the terrain of U.S. Highway 101 and the Olympic National Forest. These areas are vulnerable to natural hazards like landslides,wind and snow events,and most commonly, fallen trees from the rainforest canopy. Mason PUD 1 has a 5.2-mile stretch of overhead 3-Phase power lines on U.S.Hwy 101 that run under the Olympic Rainforest canopy and along the shoreline of the Hood Canal in the town of Brinnon.This section of line feeds power to 20%of the PUD's electric customers. The tree canopy,natural hazards,and lack of resilient infrastructure cause a high number of power outages each year. 84 of the 106 poles in this 5.2 mile have installation dates ranging from the 1940s through the 1980s. The poles are undersized for modern electrical standards and prohibit the deployment of rural broadband. Additionally,the Beacon Point community in Lilliwaup is served by 4.7 miles of old underground power cable, installed in 1971. This community experiences long outage times due to the time and strenuous excavation required to locate and repair this old cable. This CDS funding would replace all of the underground cable with new modern cable as well as facilitate a public-private partnership with a local telecommunications provider to deploy fiber to home throughout this development. Beacon Point is a broadband desert with poor cell reception and no reliable satellite access. This fiber deployment not only benefits the customers in that development but would position the PUD to deploy AMI metering and SCADA by providing the fiber network backbone to support these future grid resilience projects. We hope you will agree and select Mason PUD 1's Jorstad Substation Grid Resiliency Project to move forward for appropriations. We applaud the PUD for proactively and successfully upgrading their power grid to protect Jefferson County residents and businesses. Sincerely, Heather Dudley-Nollette, Dist. 1 Heidi Eisenhour, Dist. 2 Greg Brotherton,Dist. 3 -Chair Phone(360) 385-9100 jeffbocc@cojefferson.wa.us Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Josh Peters, County Administrator 1 From: Eric Kuzma, Public Works Director Agenda Date: March 2, 2026 Subject: Supplement No. 1 for Professional Services Agreement with Construction Inspection Services LLC for Olympic Discovery Trail- Anderson Lake Connection project, County Project No. 18019893 Statement of Issue: Supplement No. 1 for Professional Services Agreement with Construction Inspection Services LLC for materials testing services on the Olympic Discovery Trail - Anderson Lake Connection project. Analysis/Strategic Goals/Pro's Ft Con's: Olympic Discovery Trail- Anderson Lake Connection is a transportation improvement project included in the adopted 2025-2030 Transportation Improvement Program (TIP) and on the 2025 Annual Construction Program (ACP) as Item No. 2. The project will construct 3.15 miles of non -motorized trail. The scope of this Professional Services Agreement is for construction material sampling and testing services. Fiscal Impact/Cost Benefit Analysis: This supplement increases the maximum amount payable of the agreement from $26,643.75, by $9,264.65 to $35,908.40. This supplement adds scope for materials testing due to additional land area needing materials testing services. This work is funded through the Federal Highway Administration's Surface Transportation Block Grant and the WA State Recreation and Conservation Office's WA Wildlife Recreation Program - Trails program. Recommendation: Public Works recommends that the Board execute 2 copies of Supplement No. 1 for the Professional Services Agreement with Construction Inspection Services LLC, and return one to Public Works. Department Contact: John Fleming, P. E., Project Manager, 385-9217. Reviewed By: v lit Jos Peters, County Administrator Date CONTRACT REVIEW FORM INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Construction Inspection Services LLC Contract For: Trail Construction Materials Testing Term: 6/30/2026 COUNTY DEPARTMENT: Pubkwo^t Contact Person: John Fleming Contact Phone: 360-301-6563 Contact email: iflenring@co.jefferson wa.us AMOUNT: $35,908.40 Revenue: Expenditure: Matching Funds Required: Sources(s) of Matching Funds Fund # 18033402 334073 19893 (RCO) 18059500 410000 (Prof Svcs) Yes 18033320 333131 19893 (FHWA) Munis Org/Obj 18059500/ 18059500 410000 Clear Form :1 Contract No: PW 2026-024 PROCESS: Exempt from Bid Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ Other: Most Highly Qualified APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES CO PLIA E ITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: E N/A:11 Z 13 z0 z C. Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON OPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: F N/A: Signature Date STEP 3: RISK MANAGEMENT REVIEW (will be added elect ically through Laserfiche): Electronically approved by Risk Management on 2/20/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 2/20/2026. PAO pre -approved form. No need for PAO signature. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL Supplemental Agreement Number: Organization, Address, and Phone: 1 Construction Inspection Services LLC P.O. Box 3129 Port Angeles, WA 98362AgreementNumber: Fed Aid No. STBGR-2016(030) 360-809-3329 Project Number: Execution Date: Completion Date: 18019893 7/ 7/2025 6/30/2026 Project Title: Olympic Discovery Trail- New Maximum Amount Payable: Anderson Lake Connection 35,908.40 Description of Work: Travel to project site and aggregate pits, construction materials sampling, testing and delivering test results SUPPLEMENTAL AGREEMENT The Local Agency of Jefferson County Public Works hereby amends the agreement with Construction Inspection Services, LLC ("the Agreement"), executed on 7/7/2025 (and later amended through Supplemental Agreement(s), executed on ("this Supplemental Agreement").) All provisions in the Agreement remain in effect, except as expressly modified by this Supplemental Agreement. The changes to the Agreement are described as follows: I. Scope of Services is same as in the Agreement, adding five land areas to be sampled and tested for additional embankment material to be incorporated into the project; II. Schedule time of completion is on updated Exhibit A. Completion date is 6/30/2026; III. Budget is increased to $35,908.40 (Thirty-five thousand, nine hundred eight dollars and forty cents). Supplemental Agreement (to A & B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 1 of 2 This Supplemental Agreement shall be effective upon execution by both parties. Work performed consistent with the Agreement prior to execution of this Supplemental Agreement is hereby ratified. In witness whereof, the parties hereto have executed this Supplemental Agreement Number 1 as shown below. Construction Inspection Services LLC COUNTY OF JEFFERSON Consultant Firm Name) BOARD OF COMMISSIONERS Shawn West Consultant's Name (Please print) c Consultant's Signature 2/ 11 /2026 Date Approved as to form only: PRE -APPROVED CONTRACT FORM Philip C Hreputysucker Date Chief CviProsecuting Attorney Eric KYm Public W, Director Date Heather Dudley-Nollette, District 1 Date Heidi Eisenhour, District 2 Date Greg Brotherton, District 3 Date Supplemental Agreement (to A & B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 2 of EXHIBIT A & B SCOPE OF SERVICES & COST ESTIMATE for Olympic Discovery Trail -Anderson Lake Connection Project, Construction Materials Sampling & Testing Based on 100 % Plans & Special Provisions 12-23-2024 by Otak Inc, Nico Vanderhorst PE Engineer of Record Agreement Completion Date: 6/30/2026 Spreadsheet by: Jefferson County Public Works, John Fleming Materials Testing required as per WSDOT Standard Specifications, 2024 edition REMAelING I:Tti:'ItFiasM171Ti;1 1,/-eTi7Srrf 7-i1;1 7 I:rf7nSl/,7T7rf+i 1'.R![Ti?7:(EY• I'. r17.1 i' TST7 F'r7iaart5 In7mrt 6rlilyrlrarnr l:f7rtTaf.IT#I: RTR. t t'1i[K7"'Tir'.}7S7 ItItltlt OE E-0 IIII IIIDr• I E o-off 32, 167,40 $ 6,640,00 Lab Testing Subtotal 6,241.00 8, 763.75 Field Tesdng Subtotal S 32, 16740 50 Round Trips Travel 6,241 00 Trawl: 50 bps to site $ 242.50 per round trip 12,125.00 Trawl Subtotal 17 Labor hours Subtotal Trawl: ($ 95/hr a 2 hr round trip) + ($0.70 v 75 miles) = $190 + S52.: $ 242.50 per round trip 1.615.00 Labor @ $95/Hr Subtotal Assumes no HMA testing required, as per Commerdal HMA, and as per Jeff Loescher, for trai In SRZO 29,143.75 Total S 36,406 40 Total 2, 500.00 Purchase Order #50 amount 2,500,00 Purchase Order #50 amount 26, 643.75 Grand Total for Professional Semces Agreement 35,906.40 Grand Total for Professional Services Agreement 9, 264.65 Total Supplement #1 mvease For Reference Only: ORIGINAL AGREEMENT PROFESSIONAL SERVICES AGREEMENT FOR OLYMPIC DISCOVERY TRAIL- ANDERSON LAKE CONNECTION PROJECT'S MATERIALS TESTING County Project No. 18019893 County Road No. 850200 Federal Aid Project No. STBGR-2016(030) RCO Project No. 20-1745 THIS PROFESIONAL SERVICES AGREEMENT ("this Agreement") is entered into between the County of Jefferson, a municipal corporation ("the County"), and Construction Inspection Services, LLC ("the Consultant"), in consideration of the mutual benefits, terms, and conditions specified below. 1. Proiect Desijoation. The Consultant is retained by the County to perform travel to project site, and aggregate pits, construction materials sampling, testing, and delivering test results. 2. Scope of Services. Consultant agrees to perform the services identified on Exhibit "A" attached hereto including the provision of all labor. 3. Time for Performance. Work under this Agreement shall commence upon the giving of written notice by the County to the Consultant to proceed. The Consultant shall perform all services and provide all work products required pursuant to this Agreement on the dates listed on Exhibit "A". Time is of the essence in the performance of this Agreement. 4. Payment. The Consultant shall be paid by the County for completed work and for services rendered under this Agreement as follows: a. Payment for the work provided by Consultant shall be made as provided on Exhibit `B" attached hereto, provided that the total amount of payment to Consultant shall not exceed $ 26,643.75 without express written modification of the Agreement signed by the County. b. The Consultant may submit invoices to the County once per month during the progress of the work for partial payment for project completed to date. Such vouchers will be checked by the County, and upon approval thereof, payment will be made to the Consultant in the amount approved. Payment of Consultant invoices shall be within 30 days of receipt by the County for any services not in dispute based on the terms of this Agreement. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work under this Agreement and its acceptance by the County. d. Payment as provided in this section shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessary to complete the work. e. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the County and state for a period of three (3) years after final payments. Copies shall be made available upon request. Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 1 of 10 5. Ownership and Use of Documents. All documents, drawings, specifications, and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the County whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Consultant's endeavors. Consultant shall not be held liable for reuse of documents or modifications thereof, including electronic data, by County or its representatives for any purpose other than the intent of this Agreement. 6. Compliance with laws. Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers (and their marital communities) harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the County. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the County, its officers, officials, employees, agents and volunteers (and their marital communities) the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. Prior to commencing work, the Consultant shall obtain at its own cost and expense the following insurance coverage specified below and shall keep such coverage in force during the terms of the Agreement. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non -owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence with the County named as an additional insured in connection with the Consultant's performance of this Agreement. This insurance shall indicate on the certificate of insurance the following coverage: (a) Owned automobiles; (b) Hired automobiles; and, (3) Non -owned automobiles. Commercial General Liability. Insurance in an amount not less than a single limit of one million dollars ($1,000,000) per occurrence and an aggregate of not less than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 2 of 10 The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: a. Broad Form Property Damage, with no employee exclusion; b. Personal Injury Liability, including extended bodily injury; Broad Form Contractual/Commercial Liability — including coverage for products and completed operations; d. Premises — Operations Liability (M&C); e. Independent Contractors and subcontractors; f. Blanket Contractual Liability. Professional Liability Insurance. The Consultant shall maintain professional liability insurance against legal liability arising out of activity related to the performance of this Agreement, on a form acceptable to Jefferson County Risk Management in the amounts of not less than $1,000,000 Each Claim and $2,000,000 Aggregate. The professional liability insurance policy should be on an "occurrence" form. If the professional liability policy is "claims made," then an extended reporting period coverage (tail coverage) shall be purchased for three (3) years after the end of this Agreement, at the Consultant's sole expense. The Consultant agrees the Consultant's insurance obligation to provide professional liability insurance shall survive the completion or termination of this Agreement for a minimum period of three (3) years. The County shall be named as an "additional named insured" under all insurance policies required by this Agreement, except Professional Liability Insurance when not allowed by the insurer. Such insurance coverage shall be evidenced by one of the following methods: (a) Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. The Consultant shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: (a) The limits of overage; (b) The project name to which it applies; (c) The certificate holder as Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368, and, (d) A statement that the insurance policy shall not be canceled or allowed to expire except on thirty (30) days prior written notice to the County. If the proof of insurance or certificate indicating the County is an "additional insured" to a policy obtained by the Consultant refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Consultant to obtain the full text of that endorsement and forward that full text to the County. Certificates of coverage as required by this section shall be delivered to the County within fifteen (15) days of execution of this Agreement. Failure of the Consultant to take out or maintain any required insurance shall not relieve the Consultant from any liability under the Agreement, nor shall the insurance Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 3 of 10 requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. The Consultant's insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies, with the exception of Professional Liability Insurance, so affected shall protect both parties and be primary coverage for all losses covered by the above described insurance. Insurance companies issuing the policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. All deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Consultant. Any deductibles or self -insured retention shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self -insured retention, or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Insurance companies issuing the Consultant's insurance policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of insurance policy. Any judgments for which the County may be liable, in excess of insured amounts required by this Agreement, or any portion thereof, may be withheld from payment due, or to become due, to the Consultant until the Consultant shall furnish additional security covering such judgment as may be determined by the County. Any coverage for third party liability claims provided to the County by a "Risk Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance the Consultant must provide in order to comply with this Agreement. The County may, upon the Consultant's failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to the Consultant. The Consultant's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees, and agents. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials, employees, or agents. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 4 of 10 w The Consultant shall include all subconsultants as insured under its insurance policies or shall furnish separate certificates and endorsements for each subconsultant. All insurance provisions for subconsultants shall be subject to all the requirements stated herein. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. The Consultant shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services shall be promptly replaced. All the insurance policies required by this Agreement shall provide that thirty (30) days prior to cancellation, suspension, reduction or material change in the policy, notice of same shall be given to the County Risk Manager by registered mail, return receipt requested. The Consultant shall place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re -insurers licensed in the State of Washington. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. 9. Worker's Compensation Industrial Insurance). If and only if the Consultant employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Consultant, the Consultant shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Risk Management, upon request. Worker's compensation insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employer's Liability with limits meeting all applicable state and federal laws. This coverage shall extend to any subconsultant that does not have their own worker's compensation and employer's liability insurance. The Consultant expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. If the County incurs any costs to enforce the provisions of this subsection, all cost and fees shall be recoverable from the Consultant. Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/ 17/2020 Page 5 of 10 AW 10. Independent Contractor. The Consultant and the County agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. The Consultant specifically has the right to direct and control Consultant's own activities, and the activities of its subconsultants, employees, agents, and representatives, in providing the agreed services in accordance with the specifications set out in this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. Neither Consultant nor any employee of Consultant shall be entitled to any benefits accorded County employees by virtue of the services provided under this Agreement, including, but not limited to: retirement, vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits; fringe benefits; or any other rights or privileges afforded to Jefferson County employees. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Consultant, or any employee of Consultant. 11. Subcontracting Requirements. The Consultant is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs, and schedules. Failure of a subconsultant to perform is no defense to a breach of this Agreement. The Consultant assumes responsibility for and all liability for the actions and quality of services performed by any subconsultant. Every subconsultant must agree in writing to follow every term of this Agreement. The Consultant must provide every subconsultant's written agreement to follow every term of this Agreement before the subconsultant can perform any services under this Agreement. The County Engineer or their designee must approve any proposed subconsultant in writing. Any dispute arising between the Consultant and any subconsultant or between subconsultant must be resolved without involvement of any kind on the part of the County and without detrimental impact on the Consultant's performance required by this Agreement. 12. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the County shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 13. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, Professional Services Agreement, Contract H, Version 3, Risk Legal Review 6/172020 Page 6 of 10 religion, creed, age, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 14. No Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Assignment does not include printing or other customary reimbursable expenses that may be provided in an agreement. 15. Non -Waiver. Waiver by the County of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 16. Termination. a. The County reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. b. In the event of the death of a member, partner, or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the County. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the County, if the County so chooses. 17. Notices. All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand -delivered, sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Jefferson County Public Works 623 Sheridan Street Port Townsend, WA 98368 Notices to Consultant shall be sent to the following address: Construction Inspection Services, LLC Box 3129 18. Integrated Agreement. This Agreement together with attachments or addenda, represents the entire and integrated Agreement between the County and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No representation or promise not expressly contained in this Agreement has been made. This Agreement supersedes all prior or simultaneous representations, discussions, negotiations, and agreements, whether written or oral, by the County within the scope of this Agreement. The Consultant ratifies and adopts all statements, representations, warranties, covenants, and agreements contained in its proposal, and the supporting Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 7 of 10 material submitted by the Consultant, accepts this Agreement and agrees to all of the terms and conditions of this Agreement. 19. Modification of this Agreement. This Agreement may be amended only by written instrument signed by both County and Consultant. 20. Disputes. The Parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the terms of this Agreement shall be submitted in writing within 10 days to the Director of Public Works or County Engineer, whose decision in the matter shall be final, but shall be subject to judicial review. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall bear the cost of its own attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County. The parties agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The Consultant hereby consents to the personal jurisdiction of the Superior Court of the State of Washington for Jefferson County. 21. Section Headings. The headings of the sections of this Agreement are for convenience of reference only and are not intended to restrict, affect, or be of any weight in the interpretation or construction of the provisions of the sections or this Agreement. 23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach by either party, whether express or implied, shall constitute a consent to, waiver of, or excuse of any other, different, or subsequent breach by either party. 24. No Oral Waiver. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. 25. Severability. Provided it does not result in a material change in the terms of this Agreement, if any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be affected and shall be enforceable to the fullest extent permitted by law. 26. Binding on Successors. Heirs and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest, heirs, and assigns. 27. No Assignment. The Consultant shall not sell, assign, or transfer any of rights obtained by this Agreement without the express written consent of the County. Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 8 of 10 28. No Third -party Beneficiaries. The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. 29. Signature in Counterparts. The parties agree that separate copies of this Agreement may be signed by each of the parties and this Agreement shall have the same force and effect as if all the parties had signed the original. 30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. 31. Arms -Length Negotiations. The parties agree that this Agreement has been negotiated at arms -length, with the assistance and advice of competent, independent legal counsel. 32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42. 56 RCW, as may hereafter be amended, the Consultant agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. The Consultant further agrees that upon receipt of any written public record request, Consultant shall, within two business days, notify the County by providing a copy of the request per the notice provisions of this Agreement. Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 9 of 10 DATI-D this day of , 20 75 Construction Inspection Services, LLC Name of Consultant Shawn West Consultant Representative (Pleace print) Owner Title June 23, 2025 Date JEFFERSON COUNTY JOFBOCOMMISSIONERS v- Nollenc. District 1 District _' District 3 Approved as to form only: PRE - APPROVED CONTRACT FORM Philip C. Hunsucker Date Chief Civil Deputy Prosecuting Attorney c cinders. P.E. to Public Works Director/County Engineer Professional Services Agreement. Contract B, Version 3. Risk legal Rciiew 6/17/2M0 Page lout 10 EXHIBIT A SCOPE OF SERVICES for Olympic Discovery Trail -Anderson Lake Connection ProjectConstruction Materials Sampling & Testing Construction Materials Sampling, Testing, and Delivery of Test Results Based on 100% Plans & Special Provisions 12-23-2023 by Otak Inc, Nico Vanderhorst PE Engineer of Record Date Scope Prepared: 6-17-2025 Prepared by: Jefferson County Public Works, John Fleming, Project Manager Materials Testing required as per WSDOT Standard Specifications, 2024 edition Item est ns ection cce tance ample Amount in Prolect Min # Tests aMax EstdRound n s Hours Labbor Quantity Units Embankment Compaction greater of volume or efts) 1-2500 CY 29321 CY 12 24 1/12" lift 126 Lifts 1 126 252 25 1 Compaction test includes labor Gradation 1 per sample 8 included Compaction lab Proctor 8 included Samplinq at 8 sites 2 6 Cut Section Com action 1-500 LF 6506 LF 13 39 4 included Gravel Base Gradation 1-4000 T 16920 T 5 included SE 1 1-4000 T 5 included Dust Ratio 1-4000 T 5 included Compaction 1-1000 LF(per layer) 19 38 4 included Compaction lab Proctor 1 included Sampling from 1 source pit 1 5 5 CSTC Gradation 1-2000 T 11670 T 6 included SE 1-2000 T 6 included Fracture 1-2000 T 6 included Com action 1-1000 LF (per layer) 20000 LF 20 40 4 included Com action lab Proctor 1 included Sampling from 1 source it 6 6 Assumes no HMA testing required, as per Commercial HMA, and as per Jeff Loescher, for trail in SR20 Assumes each Round Trip is 2 hours labor cost plus mileage ($070 x 75 miles) EXHIBIT B COST ESTIMATE for Olympic Discovery Trall-Anderson Lake Connection Project, Construction Materials Sampling 3 Testing Based on 100% Plans & Special Provisions 12-23-2023 by Otak Inc, Nico Vanderhorst PE Engineer of Record Spreadsheet date 6-13-2025 Spreadsheet by Jefferson County Public Works, John Fleming Materials Testing required as per WSDOT Standard Specifications, 2024 edition r--,7-1'Mr-111M. 2'y I:-!fT:IC?: iC I LT[7 Sir['r 1i1CII lr i'LZ il CLIC 71K'I I:L' rfif'I:C Ri7r'''7I u, i.,u: PIZ= 9,548 LF in fill 12 tests 7W I each surface test Travel 50 trips to site S 242 50 per round trip Travel (S951hr x 2 hr round trip) + ($O 70 x 75 miles) = $190 + $52 50 = $ 242 50 per round trip Assumes no HMA testing required, as per Commercial HMA, and as per Jeff Loescher, for trail in SR20 6,64000 Lab Testing Subtotal S 8,76375 Field Testing Subtotal 50 Round Trips Travel S 12.125 00 Travel Subtotal 17 Labor hours Subtotal S 1.615.00 Labor @ S95lHr Subtotal S 29,143.75 Total S 2,500.00 Purchase Order OW amount S 26.643 75 Grand Total for Professional Services Agreement Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Josh Peters, County Administrator From: Monte Reinders, P.E., Public Works Director/County Engineer? it Agenda Date: July 7, 2025 / Subject: Professional Services Agreement with Construction Inspection Services LLC for Olympic Discovery Trail- Anderson Lake Connection project, County Project No. 18019893 Statement of Issue: Professional Services Agreement with Construction Inspection Services LLC for materials testing services on the Olympic Discovery Trail- Anderson Lake Connection project. Analysis/Strategic Goals/Pro's Et Con's: Olympic Discovery Trail- Anderson Lake Connection is a transportation improvement project included in the officially adopted 2025- 2030 Transportation Improvement Program (TIP) and on the Annual Construction Program (ACP) as Item No. 2. The project will construct 3.15 miles of non -motorized trail. The scope of this Professional Services Agreement is for construction material sampling and testing services. Fiscal Impact/Cost Benefit Analysis: The maximum amount payable under this agreement is 26,643.75. This work is funded through the Federal Highway Administration's Surface Transportation Block Grant and the WA State Recreation and Conservation Office's WA Wildlife Recreation Program Trails program. Recommendation: Public Works recommends that the Board execute 2 copies of the Professional Services Agreement with Construction Inspection Services LLC, and return one to Public Works. Department Contact: John Fleming, P.E. , Project Manager, 385-9217. Reviewed By: 11 45 Josh Meters, County Administrator Date CONTRACT REVIEW FORM INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Construction Inspection Services. LLC Contract No: fW2025.056 Contract For: ODT Anderson Lake Connection, Mads Testing Term: 12-31-2025 COUNTI' DEPARTMENT: P brcwo*6 Contact Person: johnFlemmg Contact Phone: 360-385.9211 Contact email: nem,^e o o"r„On Hd d, AMOUNT: $26,643.75 Revenue: Expenditure: Matching Funds Required: Sources(s) of Matching Funds Fund # Munis Org/Obj Clear Form PROCESS: Exempt from Bid Process Cooperative Purchase Competitive Sealed Bid Small works Roster Vendor List Bid RFP or RFQ Other: SAT most highly qualified APPROVAL STEPS: STEP I : DEPARTMENT CERTIFIES CqMPLUA_NgE WITH JCC 3.55.080 AND CHAPTER 42.23 RCVV. CERTIFIED: F N/A:11 _ L t Z`7 Signa ure Date STEP 2: DEPARTMENT CERTIFIES THE PERSON OPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BV ANV FEDERAL, STATE, OR LOCAL AGENCV. CERTIFIED: a N/A: Signature Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 6/20/2025. VSTEP 4. PROSECUTING ATTORNEI' REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 6/20/2025. Pre -approved PSA form. No PAO signature needed. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEV(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 4 Payroll Expense Report 02/20/2026 PAYROLL DATE 260220 PAYROLL WARRANT # Payroll Checks: $0.00 Check #'s: N/A Payroll Direct Deposit: $68,755.37 Advice #'s: 10100653- 10100721 Benefits Paid: $12,815.35 AP Warrant #'s: Elect. Pymnts Total: $81,570.72 Payment of Jefferson County Payroll Warrants Dated February 20, 2026 Totaling $81,570.72 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) BoCC Chair 615 Sheridan Street Port Townsend, WA 98368 eehson www.JeffersonCountyPublicHealth.org Public He Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh Peters, County Administrator FROM: Apple Martine, Jefferson County Public Health Director Bonnie Obremski, Intellectual and Developmental Disabilities (IDD) Coordinator DATE: hq4 f '- 20 SUBJECT: Agenda item —Professional Services Agreement between Jefferson County and Cold Pizza Creative LLC for provision of Digital Content Production to facilitate development of the new School -to -Work program for county high school students with intellectual and developmental disabilities; January 1, 2026 - June 30, 2026, $7,700. STATEMENT OF ISSUE: Jefferson County Public Health, the Intellectual and Developmental Disabilities program, requests Board approval for agreement with Cold Pizza Creative LLC for $7,700. ANALYSIS/STRATEGIC GOALS/PROS and CONS: Cold Pizza Creative will produce photography and videography for the purpose of conducting outreach and education about the School -to -Work program. School -to -Work is a state program for eligible high school students experiencing intellectual and/or developmental disabilities. The program is newly offered in Jefferson County. FISCAL IMPACT/COST BENEFIT ANALYSIS: This project will help fulfill the County's concurrent contractual obligations with the state to launch and develop the School -to -Work program in Jefferson County. That state contract is between the County and Washington State Department of Social and Health Services (DSHS), agreement number 2563-65345. That state contract provides the County with funds which may be used to subcontract for services that include community outreach, information and education activities related to developing the School -to -Work program in Jefferson County. Those funds will pay for the agreement with Cold Pizza Creative LLC to create informational and educational content about the program. RECOMMENDATION: JCPH management recommends approval of this contract. REVIEWED BY: 4AA i4' n Jo Peters, County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360- 385-9444 360-385-9400 (f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community DD-25 CONTRACT REVIEW FORM INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Cold Pizza Creative Clear Form Contract No: DD-26-003 Contract For: School -to -Work Digital Content "Perm: 1/1/2026 - 6/30/2026 COUNTY DEPARTMENT: Public Health Contact Person: Bonnie Obremski Contact Phone: xalo Contact email: bonnieo@co.jefferson.wa.us AMOUNT: $7,700 PROCESS: Revenue: Expenditure: $7,700 Matching Funds Required: SOUI-CES(S) of Matching Funds Fund 4 127 Mullis Org/Obj 12756800 Exempt from Bid Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES CO NC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A: _Jan. 30, 2026 Sl ?nature Date STEP 2: COUNTY AGENCY. DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE CONTRACTOR) HAS NOT BEE DEBARJR.YD DY ANY FEDERAL, STATE, OR LOCAL CERTIFIED: l N/A: lan. 20. 2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 1/23/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 1/22/2026. PH Standard PSA. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL PROFESSIONAL SERVICES AGREEMENT FOR SCHOOL -TO -WORK PROGRAM DIGITAL CONTENT PRODUCTION AGREEMENT BETWEEN JEFFERSON COUNTY PUBLIC HEALTH AND COLD PIZZA CREATIVE LLC THIS PROFESSIONAL SERVICES AGREEMENT ("this Agreement") is entered into between the County of Jefferson, a municipal corporation ("the County"), and Cold Pizza Creative LLC the Contractor"), in consideration of the mutual benefits, terms, and conditions specified below. Project Designation. The Contractor is retained by the County to perform the following Project: Photography and videography produced for the purpose of conducting outreach and education about the School -to -Work program. School -to - Work is a program of the Washington State Department of Social and Health Services for eligible high school students experiencing intellectual and/or developmental disabilities. The program is newly offered in Jefferson County. This project will help fulfill concurrent contractual obligations with the state to start the program in this county. 2. Scope of Services. Contractor agrees to perform the services identified on Exhibit A" attached hereto including the provision of all labor. 3. Time for Performance. This Agreement shall commence on January 1, 2026 and continue through June 30, 2026. Work performed consistent with this Agreement during its term, but prior to the adoption of this Agreement, is hereby ratified. The Contractor shall perform all services pursuant to this Agreement as outlined on Exhibit "A". Time is of the essence in the performance of this Agreement. 4. Payment. The Contractor shall be paid by the County for completed work and for services rendered under this Agreement as follows: a. Payment for the work provided by Contractor shall be made as provided on Exhibit `B" attached hereto, provided that the total amount of payment to Contractor shall not exceed $7,700 without express written modification of the Agreement signed by the County. b. Invoices must be submitted by the 51h of the month for the previous month's expenses. Such invoices will be checked by the County, and upon approval thereof, payment will be made to the Contractor in the amount approved. Failure to submit timely invoices and reports pursuant to Exhibit B of the Agreement may Professional Services Agreement, JCPH, Version 3, PAO Approved 7/12/2021 Page 1 of 13 DD-26-003 result in a denial of reimbursement. Invoices not submitted within 60 days may be denied. c. Final payment of any balance due the Contractor of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work and submittal of reports under this Agreement and its acceptance by the County. d. Consultant shall provide invoices and necessary backup documentation for all services including timesheets and statements (specifying the services provided). Any indirect charges require the submittal of an indirect cost methodology and rate using 2 C.F.R. Part 255 and 2 C.F.R. Part 230. e. The Contractor's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the County and state for a period of six (6) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All non -confidential or de -identified documents, drawings, specifications, and other materials produced by the Contractor in connection with the services rendered under this Agreement shall be the property of the County whether the project for which they are made is executed or not. The Contractor shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Contractor's endeavors. Contractor shall not be held liable for reuse of documents or modifications thereof, including electronic data, by County or its representatives for any purpose other than the intent of this Agreement. 6. Compliance with Laws. Contractor shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Audit. An audit will be submitted to the County upon request. Upon request, Contractor will submit the most recent financial audit within 30 days. a. Upon request the County shall have the option of performing an onsite review of all records, statements, and documentation. b. If the County finds indications of potential non-compliance during the monitoring process, the County shall notify Contractor within ten (10) days. County and Contractor shall meet to discuss areas of contention in an attempt to resolve issues. c. Audit will provide statements consistent with the guidelines of Reporting for Other Non -Profit Organizations AICPA SOP 78-10, and is performed in accordance with generally accepted auditing standards and with Federal Standards for Audit of Governmental Organizations, Programs, Activities and Functions, and meeting all requirements of 2 C.F.R. Part 200, as applicable. Page 2 of 13 8. Indemnification. The Contractor shall defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers (and their marital communities) harmless from any claims, injuries, damages, losses or suits, including attorney's fees, arising out of or resulting from the acts, errors or omissions of the Contractor in performance of this Agreement, except for injuries and damages caused by the sole negligence of the County. Should a court of competent jurisdiction determine this Agreement is subject to RCW 4.24.115 if liability for damages occurs arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the County, its officers, officials, employees, agents and volunteers (and their marital communities) the Contractor's liability, including the duty and cost to defend, shall be only for the Contractor's negligence. It is further specifically understood that the indemnification provided constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. This section shall survive the expiration or termination of this Agreement. 9. Insurance. Prior to commencing work, the Contractor shall obtain at its own cost and expense the following insurance coverage specified below and shall keep such coverage in force during the terms of the Agreement. a. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non -owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than 500,000 each occurrence with the County named as an additional insured in connection with the Contractor's performance of this Agreement. This insurance shall indicate on the certificate of insurance the following coverage: (a) Owned automobiles; (b) Hired automobiles; and, (c) Non -owned automobiles. b. Commercial General Liability Insurance in an amount not less than a single limit of one million dollars ($1,000,000) per occurrence and an aggregate of not less than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: i. Broad Form Property Damage, with no employee exclusion; ii. Personal Injury Liability, including extended bodily injury; iii. Broad Form Contractual/Commercial Liability — including coverage for products and completed operations; iv. Premises — Operations Liability (M&C); v. Independent Contractors and subcontractors; vi. Blanket Contractual Liability. Page 3 of 13 c. Professional Liability Insurance. The Contractor shall maintain professional liability insurance against legal liability arising out of activity related to the performance of this Agreement, on a form acceptable to Jefferson County Risk Management in the amounts of not less than $1,000, 000 Each Claim and 2,000,000 Aggregate. The professional liability insurance policy should be on an "occurrence" form. If the professional liability policy is "claims made," then an extended reporting periods coverage (tail coverage) shall be purchased for three (3) years after the end of this Agreement, at the Contractor's sole expense. The Contractor agrees the Contractor's insurance obligation to provide professional liability insurance shall survive the completion or termination of this Agreement for a minimum period of three (3) years. d. The County shall be named as an "additional named insured" under all insurance policies required by this Agreement, except Professional Liability Insurance when not allowed by the insurer. e. Such insurance coverage shall be evidenced by one of the following methods: a) Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. f. The Contractor shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: (a) The limits of overage; (b) The project name to which it applies; (c) The certificate holder as Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Public Health 615 Sheridan Street, Port Townsend, WA 98368, and, (d) A statement that the insurance policy shall not be canceled or allowed to expire except on thirty (30) days prior written notice to the County. If the proof of insurance or certificate indicating the County is an "additional insured" to a policy obtained by the Contractor refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Contractor to obtain the full text of that endorsement and forward that full text to the County. Certificates of coverage as required by this section shall be delivered to the County within fifteen (15) days of execution of this Agreement. g. Failure of the Contractor to take out or maintain any required insurance shall not relieve the Contractor from any liability under this Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. h. The Contractor's insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies, with the exception of Professional Liability Insurance, so affected shall protect both parties and be primary coverage for all losses covered by the above described insurance. i. Insurance companies issuing the policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. Page 4 of 13 j. All deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Contractor. k. Any deductibles or self -insured retention shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self -insured retention, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. 1. Any judgments for which the County may be liable, in excess of insured amounts required by this Agreement, or any portion thereof, may be withheld from payment due, or to become due, to the Contractor until the Contractor shall furnish additional security covering such judgment as may be determined by the County. in. Any coverage for third party liability claims provided to the County by a "Risk Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance the Contractor must provide in order to comply with this Agreement. n. The County may, upon the Contractor's failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to the Contractor. o. The Contractor's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees, and agents. p. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials, employees, or agents. q. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. r. The Contractor shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to all the requirements stated herein. s. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. t. The Contractor shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services shall be Page 5 of 13 promptly replaced. All the insurance policies required by this Agreement shall provide that thirty (30) days prior to cancellation, suspension, reduction or material change in the policy, notice of same shall be given to the Jefferson County Public Health Contracts Manager by registered mail, return receipt requested. u. The Contractor shall place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re -insurers licensed in the State of Washington. v. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. 10. Worker's Compensation (Industrial Insurance). a. If and only if the Contractor employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Contractor, the Contractor shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Public Health, upon request. b. Worker's compensation insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employer's Liability with limits meeting all applicable state and federal laws. c. This coverage shall extend to any subcontractor that does not have their own worker's compensation and employer's liability insurance. d. The Contractor expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. e. If the County incurs any costs to enforce the provisions of this subsection, all cost and fees shall be recoverable from the Contractor. 11. Independent Contractor. The Contractor and the County agree that the Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. The Contractor specifically has the right to direct and control Contractor's own activities, and the activities of its subcontractors, employees, agents, and representatives, in providing the agreed services in accordance with the specifications set out in this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded County employees by virtue of the services provided under this Agreement, including, but not limited to: retirement, vacation pay; holiday pay; sick leave pay; Page 6 of 13 medical, dental, or other insurance benefits; fringe benefits; or any other rights or privileges afforded to Jefferson County employees. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Contractor, or any employee of Contractor. 12. Subcontracting Requirements. a. The Contractor is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs, and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. The Contractor assumes responsibility for and all liability for the actions and quality of services performed by any subcontractor. b. Every subcontractor must agree in writing to follow every term of this Agreement. The Contractor must provide every subcontractor's written agreement to follow every term of this Agreement before the subcontractor can perform any services under this Agreement. The Public Health Director or their designee must approve any proposed subcontractors in writing. c. Any dispute arising between the Contractor and any subcontractors or between subcontractors must be resolved without involvement of any kind on the part of the County and without detrimental impact on the Contractor's performance required by this Agreement. 13. Covenant Against Contingent Fees. The Contractor warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the County shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 14. Discrimination Prohibited. The Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, gender, sexual orientation, material status, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 15. No Assignment. The Contractor shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Assignment does not include printing or other customary reimbursable expenses that may be provided in an agreement. Page 7 of 13 16. Non -Waiver. Waiver by the County of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 17. Termination. a. The County reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Contractor. b. In the event of the death of a member, partner, or officer of the Contractor, or any of its supervisory personnel assigned to the project, the surviving members of the Contractor hereby agree to complete the work under the terms of this Agreement, if requested to do so by the County. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Contractor and the County, if the County so chooses. c. The County reserves the right to terminate this contract in whole or in part, with 10 days' notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event of termination under this clause, the County shall be liable for only payment for services rendered prior to the effective date of termination. 18. Notices. All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand - delivered, sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Jefferson County Public Health Attn: Bonnie Obremski, Intellectual and Developmental Disabilities Program Coordinator 615 Sheridan Street Port Townsend, WA 98368 Notices to Contractor shall be sent to the following address: Cold Pizza Creative LLC Attn: Tyler Rowe 1318 Jefferson Street Port Townsend, WA 98368 19. Integrated Agreement. This Agreement together with attachments or addenda represents the entire and integrated Agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No representation or promise not expressly contained in this Agreement has been made. This Agreement supersedes all prior or simultaneous representations, discussions, negotiations, and agreements, whether written or oral, by Page 8 of 13 the County within the scope of this Agreement. The Contractor ratifies and adopts all statements, representations, warranties, covenants, and agreements contained in its proposal, and the supporting material submitted by the Contractor, accepts this Agreement and agrees to all of the terms and conditions of this Agreement. 20. Modification of this Agreement. This Agreement may be amended only by written instrument signed by both County and Contractor. 21. Disputes. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the terms of this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall bear the cost of its own attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County. The parties agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The Contractor hereby consents to the personal jurisdiction of the Superior Court of the State of Washington for Jefferson County. 22. Section Headings. The headings of the sections of this Agreement are for convenience of reference only and are not intended to restrict, affect, or be of any weight in the interpretation or construction of the provisions of the sections or this Agreement. 23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach by either party, whether express or implied, shall constitute a consent to, waiver of, or excuse of any other, different, or subsequent breach by either party. 24. No Oral Waiver. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. 25. Severability. Provided it does not result in a material change in the terms of this Agreement, if any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be affected and shall be enforceable to the fullest extent permitted by law. 26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest, heirs, and assigns. 27. No Assignment. The Contractor shall not sell, assign, or transfer any of rights obtained by this Agreement without the express written consent of the County. Page 9 of 13 28. No Third -party Beneficiaries. The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. 29. Signature in Counterparts. The parties agree that separate copies of this Agreement may be signed by each of the parties and this Agreement shall have the same force and effect as if all the parties had signed the original. 30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. 31. Arms -Length Negotiations. The parties agree that this Agreement has been negotiated at arms -length, with the assistance and advice of competent, independent legal counsel. 32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended, the Contractor agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. The Contractor further agrees that upon receipt of any written public record request, Contractor shall, within two business days, notify the County by providing a copy of the request per the notice provisions of this Agreement. 33. Confidentiality. With respect to all information relating to County that is confidential and clearly so designated, as required by the Health Insurance Portability and Accountability Act (HIPAA) and any other applicable privacy laws, the Contractor agrees to keep such information confidential. The Contractor shall not disclose, transfer, or sell any such information to any party, except as provided by law or, in the case of personal information, with the prior written, consent of the person to whom the personal information pertains. The Contractor shall maintain the confidentiality of all personal information and other information gained by reason of this Agreement, and shall return or certify the destruction of such information if requested in writing by Jefferson County. This Agreement, once executed, will be a "public record" subject to production to a third party if same is requested pursuant to - the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended. 34. Criminal History/Background Check. Each of the Contractor's employees, the employees of any of the Contractor's approved subcontractor, or volunteers used by the Contractor shall submit to a Washington State Patrol fingerprint identity and criminal history check before they are authorized to perform services for the Project. The County agrees to bear all reasonable costs incurred in the performance of this fingerprint identity and criminal history check. Contractors who may or will have regular access or limited access to any juveniles shall also: a. Require that each of the Contractor's employees, the employees of any of the Contractor's approved subcontractor, or volunteers used by the Contractor Page 10 of 13 undergo not less often than once every three (3) years another Jefferson County approved criminal history and background check; b. Ensure all employees, subcontractors, or volunteers are knowledgeable about the requirements of RCW 13.40.570 and of the new crimes included in RCW 9A.44, Sexual Offense; c. Sign the Contractor Requirements for Responding to Situation of Sexual Misconduct Form, and shall submit to Jefferson County with signed Agreement. APPROVED AND ADOPTED this day of , 2026. JEFFERSON COUNTY WASHINGTON COLD PIZZA CREATIVE LLC Board of County Commissioners Jefferson County, Washington Greg Brotherton, Chair By: Heather Dudley-Nollette, Commissioner Bv: Heidi Eisenhour, Commissioner SEAL: ATTEST: Carolyn Gallaway, Clerk of the Board Approved as to form only: O.0 January 22, 2026 Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney IC Name: T Q( Title: Date: Page I I of 13 Exhibit A Photography: Candid photography of community gatherings in Jefferson County that are advertised as for people experiencing intellectual and/or developmental disabilities and their family and friends. Contractor must be granted permission to attend a community gathering by the gathering manager. Photography/videography subjects must complete a Jefferson County Public Health release form, specifically. Contractor must obtain completed forms and submit them to the County. Gatherings attended must include but may not be limited to a new, monthly social event happening once a month January -June, 2026 organized by Cascade Community Connections. Contractor should attend a minimum of one of those social events, but may attend all. Photographic images should include but may not be limited to people who visually appear to be in the general age range of young adulthood, given the School -to -Work program is for people of that age range. The Contractor should use best personal judgement when assessing general age range at community gatherings. Photographic images should represent a range of gathering participants, activities, and perspectives. Should the Contractor already possess photos/videos that fit the content request above, captured in 2023 or later, the Contractor may invoice the County for those files at a standard rate up to but not exceeding the budgeted amount for stock content. A first batch of digital images (20 or more) should be transferred to the County no later than Monday, March 2, 2026. The Contractor may only invoice for work done during the term of this agreement. For work performed during the month of June, the photographer may have up to 30 days following the end of the agreement to submit any final content. If, during the term of this agreement, the Contractor requires a self -advocate spokesperson in producing content for this agreement, it is strongly recommended that spokesperson receive a stipend for their work. Self -advocates are people who experience intellectual and/or developmental disabilities. Stipends may draw from the miscellaneous budget. Videography: The Contractor will produce a video or series of videos to the specifications of the Jefferson County Intellectual and Developmental Disabilities Coordinator and in collaboration with Cascade Community Connections. Videos will be educational in nature as part of the School -to - Work program startup efforts. Page 12 of 13 Exhibit B Payment Schedule Item Due Date Amount 20+ candid photos March 2, 2026 500 60+ candid photos June 30, 2026 1,500 Stock photos/videos at $25/file June 30, 2026 500 Miscellaneous June 30, 2026 1,000 Video(s) June 30, 2026 4,200 Total 7,700 Page 13 of 13 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Josh Peters, County Administrator From: Eric Kuzma Public Works Directpr1,1___ Agenda Date: March A, 2026 Subject: Construction Contract Olympic Resources - Mike Nelson Oil City Rd Culvert Replacement MP 0.5 Project No. 18021180 Statement of Issue: Construction contract with Olympic Resources, to complete tree removal services as required for the Oil City Rd Culvert Replacement MP 0.5 Project No. 18021180. Analysis/Strategic Goals/Pro's £t Con's: This request seeks Board approval to execute the construction contract with Olympic Resources (Mike Nelson). By securing these specialized falling and log -transporting services, the County can ensure the project site is prepared for the upcoming culvert installation. This project has dual benefits of enhancing fish passage as well as correcting a long overdue road alignment correction that will enhance safety. Approval of this contract directly enables the project to move forward into its next phase of construction. Fiscal Impact/Cost Benefit Analysis: None, reimbursement for this work and associated staff time will be provided by FHWA resulting in no cost to the county. Recommendation: The Board is asked to approve and execute the three (3) originals of the construction contract with Olympic Resource and return two (2) signed originals to Public Works (Attn: Josh Thornton). Department Contact: Josh Thornton, 385-9162 Reviewed By: 4L-)L Jo Peters, County Administrator Date CONTRACT REVIEW FORM INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Olympic Resources Contract For: Tree Removal for site preperation Term: 30 days COUNTY DEPARTMENT: PUBLIC WORKS Contact Person: JOSHUA THORNTON Contact Phone: 360-385-9162 Contact email: JTHORNTON@CO.JEFFERSON.WA.US AMOUNT: 38,250.00 Revenue: Expenditure: Matching Funds Required: Sources(s) of Matching Funds Fund # Munis Org/Obj 180000010.331202 180000059500.65.00 X. FLAP Clear Form Contract No: 1 PROCESS: Exempt from Bid Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ Other: Limited competitve APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES C MPLIANNCE WI H JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: F N/A:11 13 a6 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: Fm N/A: , 3 a 6 Signature Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): V Electronically approved by Risk Management on 2/20/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 2/20/2026. PAO pre -approved form. No need for PAO signature. Palo Pre -approved corm*** STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL CONTRACT JEFFERSON COUNTY, WASHINGTON THIS AGREEMENT, made and entered into this 6th day of February , 2026 , between the COUNTY OF JEFFERSON, acting through the Jefferson County Commissioners and the Director of Public Works under and by virtue of Title 36, R.C.W, as amended and Mike Nelson of Olympic Resources hereinafter called the Contractor. WITNESSETH: That in consideration of the terms and conditions contained herein and attached and made a part of this agreement, the parties hereto covenant and agree as follows: 1. The Contractor agrees to furnish all labor and equipment and do certain work, to -wit: That the Contractor herein will undertake and complete the following described work: Coordinate with relevant utility providers, remove and dispose of all trees designated in Exhibit G. Tree Falling, certified flagger crew and road closure signage, equipment- including Excavator with grapple attachment, operator time and ground crew, Transporting of logs, processing materials into firewood at secondary location. for the total sum of thirty eight thousand two hundred and fifty dollars ($ 38.250.00 ) in accordance with and as described in the attached plans and specifications and in the AIA Document A201 2017 `General Conditions of the Contract for Construction' which are by this reference incorporated herein and made a part hereof. The Contractor shall perform any alteration in or addition to the work provided in this contract and every part thereof. The Contractor shall complete the described work as follows: within 1( 4 ) calendar days after the Notice to Proceed to the point of Substantial Completion. The Contractor shall provide and bear the expense of all equipment, work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof. 2. The County of Jefferson hereby promises and agrees with the Contractor to employ, and does employ the Contractor to furnish the goods and equipment described and to furnish the same according to the attached specifications and the terms and conditions herein contained, and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized prices hereto attached, at the time and in the manner and upon the condition provided for in this contract. The County further agrees to employ the Contractor to perform any alterations in or additions to the work provided for in this contract that may be ordered and to pay for the same under the terms of this contract and the attached specifications at the time and in the manner and upon the conditions provided for in this contract. 3. The Contractor for himself, and for his heirs, executor, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor. 4. Prior to commencing work, the Contractor shall obtain at its own cost and expense the following insurance from companies licensed in the State with a Best's rating of no less than A: VII. The Contractor shall provide to the County Risk Manager certificates of insurance with original Constniction Contract Contract F Version 1 Risk Legal Review Date 06/17/2020 Page 1 of 10 endorsements affecting insurance required by this clause prior to the commencement of work to be performed. The insurance policies required shall provide that thirty (30) days prior to cancellation, suspension, reduction or material change in the policy, notice of same shall be given to the County Risk Manager by registered mail, return receipt requested, for all of the following stated insurance policies. If any of the insurance requirements are not complied with at the renewal date of the insurance policy, payments to the Contractor shall be withheld until all such requirements have been met, or at the option of the County, the County may pay the renewal premium and withhold such payments from the moneys due the Contractor. All notices shall name the Contractor and identify the agreement by contract number or some other form of identification necessary to inform the County of the particular contract affected. A. Workers Compensation and Employers Liability Insurance. The Contractor shall procure and maintain for the life of the contract, Workers Compensation Insurance, including Employers Liability Coverage, in accordance with the laws of the State of Washington. B. General Liability (1) - with a minimum limit per occurrence of one million dollars ($1,000,000) and an aggregate of not less than two million dollars ($2,000,000) for bodily injury, death and property damage unless otherwise specified in the contract specifications. This insurance coverage shall contain no limitations on the scope of the protection provided and indicate on the certificate of insurance the following coverage: 1. Broad Form Property Damage with no employee exclusion; 2. Personal Injury Liability, including extended bodily injury; 3. Broad Form Contractual/Commercial Liability including completed operations (contractors only); 4. Premises - Operations Liability (M&C); 5. Independent Contractors and Subcontractors; and 6. Blanket Contractual Liability. 1) Note: The County shall be named as an additional insured party under this policy. C. Automobile (2) -with a minimum limit per occurrence of $1,000, 000 for bodily injury, death and property damage unless otherwise specified in the contract specifications. This insurance shall indicate on the certificate of insurance the following coverage: 1. Owned automobiles; 2. Hired automobiles; and, 3. Non -owned automobiles. 2) Note: The County shall be named as an additional insured party under this policy. Any deductibles or self -insured retention shall be declared to and approved by the County prior to the approval of the contract by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self -insured retention or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. The Contractor shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to all of the requirements stated herein. Failure of the Contractor to take out and/or maintain any required insurance shall not relieve the Contractor from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification. Constriction Contract Contract F Version 1 Risk Legal Review Date 06/17/2020 Page 2 of 10 It is agreed by the parties that insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so affected shall protect both parties and be primary coverage for any and all losses covered by the above described insurance. It is further agreed by the parties that insurance companies issuing the policy or policies shall have no recourse against the County including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. It is further agreed by the parties that any and all deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Contractor. It is agreed by the parties that judgments for which the County may be liable, in excess of insured amounts provided herein, or any portion thereof, may be withheld from payment due, or to become due, to the Contractor until such time as the Contractor shall fiunish additional security covering such judgment as may be determined by the County. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. Any coverage for third party liability claims provided to the County by a "Risk Pool" created pursuant to Ch. 48. 62 RCW shall be non-contributory with respect to any policy of insurance the Contractor must provide in order to comply with this Agreement. If the proof of insurance or certificate of coverage indicating the County is an "additional insured" to a policy obtained by the Contractor refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Contractor to obtain the full text of that endorsement and forward that full text to the County within 30 days of the execution of this Agreement. The County may, upon the Contractor's failure to comply with all provisions of this contract relating to insurance, withhold payment or compensation that would otherwise be due to the Contractor. 5. The Contractor shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. This Agreement shall be interpreted and construed in accord with the laws of the State of Washington and venue shall be in Jefferson County, WA. The Contractor shall defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers (and their marital communities) harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Contractor in performance of this Agreement, except for injuries and damages caused by the sole negligence of the County. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the County, its officers, officials, employees, agents and volunteers (and their marital communities) the Contractor's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Contractor's negligence. Claims against the County shall include, but not be limited to assertions that the use and transfer of any software, book, document, report, film, tape, or sound reproduction of material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, or otherwise results in an unfair trade practice or an unlawful restraint of competition. The Contractor specifically assumes potential liability for actions brought against the County by the Contractor's employees, including all other persons engaged in the performance of any work or service required of the Contractor under this Agreement and, solely for the purpose of this indemnification and defense, the Contractor specifically waives any immunity under the state Construction Contract Contract F Version 1 Risk Legal Review Date 06/17/2020 Page 3 of 10 industrial insurance law, Title 51 R.C.W. The Contractor recognizes that this waiver was specifically entered into pursuant to provisions of R.C.W. 4.24.115 and was subject of mutual negotiation. The provisions of this section shall survive the expiration or termination of this Agreement. The Contractor's relation to the County shall be at all times as an independent Contractor, and nothing herein contained shall be construed to create a relationship of employer -employee or master - servant, and any and all employees of the Contractor or other persons engaged in the performance of any work or service required of the Contractor under this Agreement shall be considered employees of the Contractor only and any claims that may arise on behalf of or against said employees shall be the sole obligation and responsibility of the Contractor. 7. The Contractor shall not sublet or assign any of the services covered by this contract without the express written consent of the County or its authorized representative. Assignment does not include printing or other customary reimbursable expenses that may be provided in an agreement. 8. Nothing in the foregoing clause shall prevent the County, at its option, from additionally requesting that the Contractor deliver to the County an executed bond as security for the faithful performance of this contract and for payment of all obligations of the Contractor. For contracts of $150,000 or less, the County and the Contractor may agree that in -lieu of the Contract Bond; the County will withhold 10% of the Contract amount in accordance with R.C.W 39.08.010. If applicable, the Contractor will indicate this option on Exhibit D. 9. The Contractor will declare a management option of the statutory retained percentage on Exhibit E. Limited Small Works Project per RCW 39.04.155(3): Performance Bond and Retainage Waived INDEX OF EXHIBITS Exhibit A: Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion Exhibit B: Certification of Compliance with Wage Payment Statues Exhibit C: Contract Bond, Jefferson County, Washington Exhibit D: Contractor's Declaration of Option for Contracts for Less Than $150,000 Exhibit E: Contractor's Declaration of Option for Management of Statutory Retained Percentage Construction Contract Contract F Version 1 Risk Legal Review Date 06/17/2020 Page 4 of 10 IN WITNESS WHEREOF, the Contractor has executed this instrument on the day and year first below written, and the Board of County Commissioners has caused this instrument to be executed by and in the name of said County of Jefferson the day and year first above written. Executed by the Contractor 2026 Contractor: Mike Nelson / Q u n p t r, r4 e.ScxAzlp_5 Please print) By: Please print) OLYMPR'820JK State of Washington, Contractor Registration Number COUNTY OF JEFFERSON BOARD OF COMMISSIONERS Heather Dudley-Nollette, District 1 Heidi Eisenhour, District 2 Greg Brotherton, District 3 Approved as to form only: Philip H sucker Date Chief ivi eputy Prosecutor so Z Eric kuzmaeDate Public Works Director Construction Contract Contract E Version 1 Risk Legal Review Date Ofi IM020 Page 5 of 10 EXHIBIT A CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY, AND VOLUNTARY EXCLUSION The Contractor certifies to the best of its knowledge and belief, that it and its principals: 1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; 2) Have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity Federal, State, or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and 4) Have not within a 3-year period preceding this contract had one or more public transactions (Federal, State, or local) terminated for cause or default. Where the Contractor is unable to certify to any of the statements in this certification, such Contractor shall attach an explanation. Mike Nelson MqM? C, Name of Contractor (Please print) I b. Name an(J (Title gf/Authoriz6d Representative (Please print) Authorize Representative 0 I am unable to certify to the above statement. An explanation is attached. Construction Contract Contract F Version 1 Risk Legal Review Dale 06/1712020 Page 6 of 10 EXHIBIT B CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES I declare under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct. The undersigned bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date 1/30/2026 , the bidder is not a ` willf d" violator, as defined in RCW 49.48.082, or any of the provisions of chapters 49.46, 49.48, or 49.52 RCW as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction. Printed Name Title() Wrnr a lie;+ I Date City State Check One: Sole Proprietorship Partnership Joint Venture Corporation State of Incorporation, or if not a corporation, State where business entity was formed: If a co -partnership, give firm name under which business is transacted: If a corporation, proposal must be executed in the corporate name by the president or vice- president (or any other corporate oJJ`icer accompanied by evidence of authority to sign). If a co- partnership, proposal must be executed by a partner. Construction Contract Contract F Version 1 Risk Legal Review Date 06/172020 Page 7 of 10 A. EXHIBIT D CONTRACTOR'S DECLARATION OF OPTION FOR CONTRACTS FOR LESS THAN $150,000 A Contract Bond will be provided as required. Date In lieu of providing a Contract Bond, Signed the County will wi old 1 % of the Contract amount. Signed Construction Contract Contract F Version 1 Risk Lept Review Date 06J) V2020 Page 9 of 10 EXHIBIT E CONTRACTOR'S DECLARATION OF OPTION FOR MANAGEMENT OF STATUTORY RETAINED PERCENTAGE A. I hereby elect to have the retained percentage of this contract held in a fund by the Owner until (30) days following final acceptance of the work. Date lQ o ol Signed B. I hereby elect to have the Owner deposit the retained percentage of this contract in an interest bearing account, not subject to withdrawal until after final acceptance of the work. Date Signed C. I hereby elect to have the Owner invest the retained percentage of this contract from time to time as such retained percentage accrues. 1 hereby designate _ as the repository for the escrow of said funds. I hereby further agree to be fully responsible for payment of all costs or fees incurred as a result of placing said retained percentage in escrow and investing it as authorized by statute. The Owner shall not be liable in any way for any costs or fees in connection therewith. Date Signed D. I hereby elect to provide a Retainage Bond in accordance with R.C.W 60.28.011. Date Signed , Construction Contract Contract F Version 1 Risk Legal Review Date 06/17/2020 Page 10 of 10 Exhibit G WASHINGTON KEY MAP TYPE OF CONSTRUCTION: Culvert replacement DESIGN DESIGNATION: ADT(2026) 200 ADT(2046) 250 V 30 MPH e (max) N/A SPECIFICATION: Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, FP-24 TR4#Ir. BsrltE{ Ct e't: PLANS PREPARED BY U.S. DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION WESTERN FEDERAL LANDS HIGHWAY DIVISION VANCOUVER, WASHINGTON U.S. DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION PLANS FOR PROPOSED PROJECT WA FLAP JEFFER 134309(2) TWO TROUT CREEK CULVERT REPLACEMENT JEFFERSON COUNTY WASHINGTON LENGTH 0.095 MILES N -- FBO 1L NeT OLYMPIC INDIAN NATIONAL kESF3VATION K PARK CLALLAM CO. JEFFERSON CO. PACIFIC OCEAN PROJECT LOCATION ^ 101 OLYMPIC NATIONAL See Sheet A. PARK INDIANRESERVATION Scale In miles 1 0 1 2 3 SHEETINDEX A. GENERAL INFORMATION A.1 TITLE SHEET A.2 INDEX TO SHEETS A.3 PLAN SYMBOLS AND ABBREVIATIONS A.4 VICINITY MAP B. SUMMARY OF QUANTITIES B.1-2 SUMMARY OF QUANTITIES C. TYPICAL SECTIONS CA TYPICAL SECTIONS D. PLAN -PROFILE D.1 SURVEY CONTROL D.2 TABULATION OFQUANTITIES - PLAN -PROFILE D.3 PLAN -PROFILE DA TREE PLAN E. ENVIRONMENTAL MITIGATION AND ERESION CONTROL EA TABULATION OF QUANTITIES E.2 PLAN ERESION CONTROL E.3 ENVIRONMENTAL MITIGATION LOG BARRIER EA WILLOW AND COTTONWOOD INSTALLATION DETAILS E.5 TEMPORARY DIVERSION BERM METHODS E.6-11 ERSOSION CONTRL DETAILS F. SAFETY F.1-3 GUARDRAIL DETAILS G. DRAINAGE G.1 TABULATION OF DRAINAGE QUANTITIES G.2 TWO TROUT CREEK CULVERT PLAN AND PROFILE G.3 SIMULATED STREAM CULVERT TREATMENT GA CULVERT SEDIMENT RETENTION SILL DETAILS G.5 ROCK WEIR DETAIL G.6-7 BOX CULVERT STRUCTURE DETAILS H. TEMPORARY TRAFFIC CONTROL PLAN H.1 TABULATION OF QUANTITIES H.2 TEMPORARY TRAFFIC CONTROL ADVANCED SIGN MAP H.3-5 TEMPORARY TRAFFIC CONTROL STANDARD DETAILS PRELIMINARY PROM- N WA FlAP JEFFER 11I10912) O A o 3. F N N 101 aoPo 101 Jec rao END PROJECT 8+00 T N= 312,094.5819 E= 798,095.8852 Z•F 1 BEGIN PROJECT \ 3+00 . N=311,665.6155 E- 797,847.1855 VICINITY MAP PROJECT WA FLAP 3EFFER 1313e9(2) TCE ICE TCE 'CE TCE ICE TM TCE y \ Ul 1 W H I'./ r _ y 1S'H fin Ln / F 9' N to H 10'H _ •......... 1 N R/ l 1_._______.___________.__.- N R/W R/W N Existing edge of road Existing edge of road CP s* } 11 N ^ N ry N 1•• _ r— W n „ ....../iR/W R/W R/W ME ICE TCE ME TCE ICE* 10E TCE H/W yT U wR V H = Hemlock A = Alder C = Cedar Tree Removal Sheet 1 of 2 PROJECT MEETNUMBER WA MP 1EFPE0. 134309(3) Pbn x T ' ME XM Jh ri R/W R/W \0000 1^ d 3 \ a \ - e . za.a ..., c^Y R/W R/W O to' b I b V _ _ ^ R/W T_ O _ N N _ 7N Edge of existing road i •~ _ w c c _ Nf n N N q In b Zo M N h nl 1 n 1ri in ai R/W ,2'C x•N R/w R/W c / 9:1, R/W R/W TC[ a R / —` i ,x6 pig RCE)ff H = Hemlock Tree Removal Alder C =Cedar Sheet 2 of 2 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Josh Peters, County Administrator i From: Eric Kuzma, Public Works Director L- l Agenda Date: March 2, 2026 Subject: Amendment No. 1 to the Agreement between Jefferson County and Trout Unlimited for: Fish barrier culvert replacements at three sites on Upper Hoh Road and two sites on Oil City Road Statement of Issue: Amendment No. 1 to the Agreement between Jefferson County and Trout Unlimited to replace fish barrier culverts at Upper Hoh Road MP 1.24 (Unnamed tributary to Hell Roaring Creek), Upper Hoh Road MP 2.76 (Snell Creek), Upper Hoh Road MP 4.96 (Lindner Creek), Oil City Road MP 5.96 (Six Mile Creek), and Oil City Road MP 6.73 (Unnamed tributary to Hoh River). Analysis/Strategic Goals/Pro's Et Con's: Trout Unlimited obtained grant funding through the National Oceanic and Atmospheric Administration (NOAA) to correct the fish passage barriers at the Upper Hoh Road sites listed above and has been working with Jefferson County Public Works over the past two years to advance these projects. The NOAA funding includes $53,754 for Jefferson County, as a subrecipient, for project collaboration costs. This amendment is necessary in order to extend the expiration date of the agreement, add additional funding and scope -of -work for Public Works, and revise the grant billing requirements. Fiscal Impact/Cost Benefit Analysis: The total amount of funding available to Jefferson County, to be billed on a reimbursable basis, will be increased from $53,754 to $56,224. Recommendation: The Board is requested to sign the three originals of Amendment No. 1 with Trout Unlimited, and return to Public Works. Following signature of the hard copies, Trout Unlimited will route an electronic version to the BOCC Chair via Docusign. Department Contact: Mark Thurston, P. E. Project Manager, 385-9210. Reviewed By: JoiblSeters, County Administrator Date CONTRACT REVIEW FORM Clear Form71 INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Trout Unlimited Contract No: Ada arg fd Contract For: Subrecipient agreement Amendment No. 1 - Upper Hoh Ad culvert replacements Term: COUNTY DEPARTMENT: Pubric works Contact Person: Mark Thurston, Chris Spall Contact Phone: Ext. 210, Ext. 208 Contact email: mthurstonOco.jefterson.wa.us, espall@co.jeNerson we us AMOUNT: $56,224 Revenue: Expenditure: Matching Funds Required: Sources(s) of Matching Funds Fund # Munis Org/Obj 180 333 11 595 No PROCESS: Exempt from Bid Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ te Other: Sub -recipient agreement amendment APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A: a /ew K Ve Z - lZ- Zw Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: El N/A: a c Z -1 Z -2..6 Signature Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 2/20/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 2/19/2026. Reviewed by DPA Jeremiah Luther on 2/19/26. Amendment necessary to secure funding obtained via grant to Trouts Unlimited and to carry out the previously approved contract. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL r% r TROUT UNLIMITED AMENDMENT #1 TO SUBAWARD AGREEMENT Between Trout Unlimited, Inc. And Jefferson County Public Works Department For Project Name: Olympic Peninsula Coldwater Connection Campaign - Hoh Passage Project FEDERAL FUNDING INFORMATION: Federal Awarding Agency: Dept. of Commerce - National Oceanic and Atmospheric Administration is the federal awarding agency. Federal Award Identification Number (FAIN): NA23NMF4630010 Federal Award Date: March 1, 2023 Federal Award Project Description: Olympic Peninsula Coldwater Connection Campaign - Hoh and Wisen Fish Passage Project Federal Assistance Listing Number (CFDA):11.463 Trout Unlimited, Inc (TU) and Jefferson County Public Works Department (Subrecipient), hereby make and enter the following Amendment to the Subaward Agreement for Olympic Peninsula Coldwater Connection Campaign - Hoh and Passage Project originally executed on January 9, 2024. The following section(s) have been revised and shall be added to or replace the sections included in the original Subaward. All other provisions of the original Subaward are unchanged and remain in full force and effect. Section 2, Term and Expiration, Page 2: The term of the original Suhaward has hPPn amended to end on February 28, 2027. Section 3, Funding, Page 2: This amendment replaces: EVERY RIVER NEEDS A CHAMPION TU will reimburse Subrecipient's eligible costs up to but not to exceed the Award Amount of 53,754." With: TU will reimburse Subrecipient's eligible costs up to but not to exceed the Award Amount of 56,224." This award funding increase allows TU to reimburse subrecipient $2,467 for WSDOT inspection of the new Unnamed Tributary to Hell Roaring Creek concrete box culvert. Section g, Payment, Page 3, Paragraph 2: This amendment replaces: Subrecipient shall submit its invoice to TU at accounsreceivoble@tu.org." With: Subrecipient shall submit its invoice to TU at luke.kelly@tu.org and riley.gallogher@tu.org" Section g. Payment, Page 3 & 4, Paragraph 3 The following paragraph must be added to all invoices and financial reports submitted to TU and must be signed by the Certifying Official noted in the original agreement: I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provisions of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections e, 1001,1343 and Title 31, Sections 3729 -3730 and 3801- 3812. Any invoices received by TU without the signature of the certifying official will result in the invoice being returned unpaid" Attachment A, Scope of Work, Page 11, Section B: This amendment adds: As needed and upon agreement by each party in writing, Jefferson County will coordinate with WA Department of Transportation (WSDOT) to inspect and certify new stream crossing structures to ensure new structures meet design requirements. In this case, subrecipient will provide documentation of inspection results to TU. WSDOT Inspection costs incurred by subrecipient may be reimbursed by TU but will require an amendment to this subrecipient agreement. Page 2 of 3 TU will reimburse the subrecipient $2,469.41 for the WSDOT inspection of the new concrete box culvert installed on an unnamed tributary to Hell Roaring Creek on Upper Hoh Road in 2025 paid for by the subrecipient." IN WITNESS HEREOF, the parties duly Authorized representatives have signed this Service Agreement Amendment #1. This Amendment becomes effective on the day the last Party signs. Trout Unlimited, Inc. By: Printed Name: Title: Date: Jefferson County By: Printed Name: Title: Date: Approved as to form only: Jeremiah Luther, DPA, 61918 02/19/2026 P i C. unsucker Date hief 11 Deputy Prosecuting Attorney Eric Kuzm' Public Wor s Director Ip Date Page 3 of 3 uVI.UJIyl I TCI I VCIVl.IC IV. J/uVu'f/IV IUJLMI.ur TROUT UNLIMITED, INC Western Washington Program AGREEMENT COVER SHEET TYPE OF AGREEMENT: Subrecipient agreement for reimbursable activities to Jefferson County Public Works. UEI Number: PC7MRLYLNGD5 SUBRECIPIENT AWARD AMOUNT: Amount of Federal Funds Obligated by this action by the pass -through entity to the subrecipient: $53,754 Total Amount of Federal Funds Obligated to the subrecipient by the pass -through entity including the current financial obligation: $53,754 Total Amount of the Federal Award committed to the subrecipient by the pass -through entity: 53,754 SUBRECIPIENT AGREEMENT PERIOD: November 1, 2023 — February 28, 2026 FEDERAL FUNDING INFORMATION: Federal Awarding Agency: Dept. of Commerce - National Oceanic and Atmospheric Administration is the federal awarding agency. Federal Award Identification Number (FAIN): NA23NMF4630010 Federal Award Date: March 1, 2023 Federal Award Protect Description: Olympic Peninsula Coldwater Connection Campaign — Hoh and Wisen Fish Passage Project Federal Assistance Listing Number (CFDA): 11.463 Indirect cost rate for the Federal award (including if the de minimis rate is charged per 2 C. F, R. & 200.414: 13.84% PASS -THROUGH ENTITY: Trout Unlimited, Inc. is the pass -through entity. Trout Unlimited, Inc 1777 North Kent Street Suite 100 Arlington, VA 22209 Jefferson County Public Works Dept. (subrecipient) 623 Sheridan Street Port Townsend, WA 98368 FUNDING AGENCY National Oceanic and Atmospheric Administration 1315 East-West Highway, 14th Floor Silver Spring, MD 20910 Project Manager Luke Kelly Western WA Program Director luke.kelly@tu.org Senior Project Manager Mark Thurston, P. E. mthurston@co.jefferson.wa.us 360-385-9210 Project Manager Rina Studds Habitat Restoration Specialist rina.studds@noaa.gov 301-427-8651 Page 1 of 25 UUI.U01Y1 I CI I VCIUPC I U. J / UU6iY / J- I D'1C-'1CUlJ-D It 7- 4.'7 iv I UJL/1l.iUr SUBRECIPIENT AGREEMENT Between Trout Unlimited, Inc. and Jefferson County Public Works Department THIS SUBRECIPIENT AGREEMENT by and between Jefferson County Public Works Department a County Department in Washington State with offices located at 623 Sheridan Street, Port Townsend, WA 98368 ("Subrecipient") and Trout Unlimited, a Michigan nonprofit corporation, with offices located at 1777 North Kent Street, Arlington, Virginia, 22209. ("TU"). Subrecipient and TU may be referred to herein collectively as the "Parties," or individually as a "Party." This Agreement shall govern the activities and responsibilities to be carried out by the Subrecipient on behalf of Trout Unlimited, a grantee of the NOAA's Restoring Fish Passage through Barrier Removal grant program as further specified in this Agreement. 1. Purpose: The purpose of this Agreement is to provide support to the Subrecipient to perform the activities outlined in Attachment A during the period of this Agreement. 2. Term and Termination: This Agreement shall take effect November 1, 2023 ("Effective Date,") and shall remain in effect until February 28, 2026. This Agreement shall automatically terminate upon completion of the Project, except for ongoing management requirements detailed in Section 8. Either Party reserves the right to terminate this Agreement in whole or in part for cause. Notice of termination must be provided in writing, shall set forth the reasons for termination, and shall provide for a minimum of ten (10) days to cure the defect. Termination is effective only in the event the Party fails to cure the defect within the period stated in the termination notice including any written extensions. If the Agreement is terminated, TU shall only be liable for eligible expenses incurred before the effective date of termination. The Parties may terminate this Agreement at any time by mutual written concurrence. 3. Funding: TU will reimburse Subrecipient's eligible costs up to but not to exceed the Award Amount of $53,754. If applicable, Subrecipient agrees to contribute, through cash or in -kind contribution, $0, or the local match share identified in the Scope of Work in Attachment A. The actual amount of reimbursement may be less than the Award Amount and will be determined under the conditions of this Agreement. The Subrecipient shall be responsible for any costs in excess of the Award Amount. 4. Indirect Costs: Not applicable. Jefferson County has stated they do not have an indirect rate to be included in this agreement. 5. Compliance: All activities funded, operated, and maintained under this Agreement must be in compliance with the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 Code of Federal Regulations (C.F.R.) § 200 and other Federal, State, and local law. Additionally, the Subrecipient shall ensure compliance with any additional funding agency requirements. 6. Scope of Work: Subrecipient will perform services and complete tasks as detailed in the Scope of Work (SOW) (Attachment A). Any changes to the SOW must be agreed to by both Parties in writing in advance. Page 2 of 25 LJUI.UJIIYI IICI I V171Upt: IU. J / .7UU4! J'! OY C-YCUI.-O / / v-Lv iv I UJLMI..LJr 7. Liability and Reimbursement: TU will bear no responsibility or liability with respect to any claims or suits by third persons for damages incurred or suffered resulting from, or caused by, the Subrecipient, any subcontractor, or their respective employees, agents, servants and assigns activities under this Agreement. The Subrecipient agrees that it will indemnify, defend and save TU harmless from and against all losses and all claims, demands payments, suits, actions, recoveries, judgments, costs and expenses of every nature and description brought or recovered against TU or expended by TU, including the payment of attorneys' fees arising from the performance by the Subrecipient, any subcontractors, and/or their respective employees, agents, servants and assigns of the Subrecipient obligations under this Agreement. If, under this Agreement, any habitat restored, enhanced, created, or acquired by or for the Subrecipient is managed, conveyed, or administered in a manner inconsistent with this Agreement and/or the project purpose, the Subrecipient will reimburse TU for any costs or expenses incurred and/or be bound to the alternative redress chosen by the federal granting agency. Under these circumstances, the Subrecipient shall be obligated to reimburse TU for costs incurred by TU to restore, enhance, create, or acquire any habitat that is managed, conveyed, or administered in a manner inconsistent with project purposes. 8. Covenant Against Contingent Fees: The Subrecipient represents and warrants that no person or entity has been employed or retained to solicit or secure this Subaward upon an agreement or understanding for a commission, percentage, brokerage or contingent fee. 9. Payment. Subrecipient will submit an invoice upon completion of the tasks as outlined in the SOW. Any reimbursement under this Agreement shall be payable only after eligible costs are approved by TU. TU will approve payments as soon as practicable, but not later than thirty (30) days after a complete invoice has been received, provided that complete and accurate supporting documentation has been submitted to TU. Expenses incurred prior to execution of this Agreement are not eligible for reimbursement. There shall be no obligation whatsoever to pay for the performance of this Agreement from the monies of TU other than grant funds received by TU from TU's funding agency for the purposes of reimbursement under this Agreement. TU shall provide Subrecipient with written notice within five 5) business days after becoming aware that grant funds received by TU from TU's funding agency for the purposes of reimbursement under this agreement are no longer available for reimbursement to Subrecipient. At the end of TU's fiscal year, TU may request the Subrecipient to provide an estimate of expenses incurred. Subrecipient shall provide timely responses to TU's request for expenditure information. Subrecipient shall submit its invoice to TU at accountsreceivable@tu.org. Invoices shall include a) description of the milestone; (b) deliverables under the milestone; (c) completion date; and (d) amount to be paid for the completed milestone, applicable receipts, a signature by a certifying official as detailed below and other supporting documentation. TU may deem an invoice incomplete if the data and/or documentation are incomplete or improper, or if the Subrecipient fails to submit necessary reports or provide other information requested by TU under the terms of this Agreement. TU may reject requests for reimbursements which fail to demonstrate that costs are eligible for reimbursement and/or which fail to conform to the requirements of this Agreement. The Subrecipient is required to provide signed invoices. The individual noted below has the authority, on behalf of the Subrecipient, to certify and serve as the signatory on invoices related to this project. By signing the invoice, Certifying Officials are acknowledging review of invoices to ensure expenses included in the invoice are consistent with the agreement, all services and costs are documented on the invoices are accurate and eligible, and all lower tier subrecipients and contractors have been fully paid. Any invoices received by TU without the signature of the individual noted below may result in the invoice being returned unpaid. Page 3 of 25 LIUI.UJII,I I CI I VCIUpC ILJ. J I'JVU'T I J' I DYC'4CU4'D I I .7-LU I U I LJJLMI..LJF Certifying Official: Name: Mark Thurston, P. E. Title: Senior Project Manager Eligible and allowable expenses are limited to costs determined by TU in its sole discretion as eligible costs necessary to complete the Project and consistent with cost principles established in 2 C.F.R. § 200, Subpart E. This Agreement and all claims, suits, or obligations arising under or related to this Agreement are subject to and limited to the receipt and availability of funds which are received from the funding agency by TU dedicated for the purpose of this Agreement. Payments will be made by electronic funds transfer to the Subrecipient's bank account. Upon submission of the claim for payment for the final milestone, the Subrecipient must certify in writing to the TU Project manager that the tasks under the Subaward are completed and the Subrecipient will make no further claim after final payment. The Subrecipient agrees to return funds received from TU for reimbursement under this Agreement where the Subrecipient has failed to comply with the requirements set forth in this Agreement. 10. Procurement: Subrecipient agrees that major purchases under this Agreement will comply with the procurement standards and requirements of 2 C.F.R. § 200.317,326 (2 CFR 200 Procurement Standards) and applicable State regulations. If the Subrecipient fails to meet these requirements, TU may deny reimbursement requests. If such failure is determined after reimbursement has been made, the Subrecipient agrees to return reimbursed funds that were not in compliance with these requirements, whether determined by TU, TU's funding partners, or its agents. If applicable, Subrecipient agrees that its purchase of equipment/technology under this Agreement will comply with the property management standards and requirements outlined in 2 C.F.R. § 200.313. The Subrecipient agrees to provide TU with reasonable information concerning the use and condition of the equipment upon request. 11. Reporting: Subrecipient agrees to adhere to the reporting requirements as detailed in the SOW Attachment A) and included in the Subrecipient Monitoring Plan/Reporting Requirements (Attachment D). 12. Modification, Waiver, and Severability: This Agreement embodies all the agreements of the parties relating to its subject matter and supersedes all prior understandings and agreements regarding such subject matter. In the event any one or more of the provisions contained in this Agreement shall be for any reason held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision(s) hereof, and this Agreement shall be revised so as to cure such invalid, illegal, or unenforceable provision(s) to carry out as near as possible the original intent of the Parties. If future federal, State, or local statute, ordinance, regulation, rule, or action render this Agreement, in whole or in part, illegal, invalid, unenforceable, or impractical, the parties agree to delete and/or to modify such portions of the Agreement as are necessary to render it valid, enforceable, and/or practical. Each section, paragraph, or provision of this Agreement shall be considered severable, and if, for any reason, any section, paragraph, or provision herein is determined to be invalid under current or future law, regulation, or rule, such invalidity shall not impair the operation of or otherwise affect the valid portions of this instrument. Page 4 of 25 LJVI.UJIYI / CI I VCIUFIC ILJ. J / .7V V•Y! J-! / / J-LJ IV I LIJL/11-ur 13. Assignment: Without the prior written consent of TU, the Subrecipient may not transfer or assign any rights or duties under or any interest in this Agreement. 14. Amendments: Amendments to this Agreement must be agreed to in writing signed by each Party. 15. Liabilit : The Parties agree that neither party is an agent, servant, employee of the other party and each party agrees it is responsible for its individual acts and deeds, as well as the acts and deeds of its contractors, employees, representatives, and agents. 16. Force Maieure: It is expressly understood and agreed by the parties to this Agreement that, if the performance of any provision of this Agreement is delayed by force majeure, defined as reason of war, civil commotion, act of God, governmental restriction, regulation or interference, fire, explosion, hurricane, flood, failure of transportation, court injunction, or any circumstances which are reasonably beyond the control of the party obligated or permitted under the terms of this Agreement to do or perform the same, regardless of whether any such circumstance is similar to any of those enumerated herein, the party so obligated or permitted shall be excused from doing or performing the same during such period of delay, so that the period of time applicable to such requirement shall be extended for a period of time equal to the period of time such party was delayed. Each party must inform the other in writing within a reasonable time of the existence of such force majeure. 17. Insurance: The work to be performed under this Agreement shall be performed entirely at the Subrecipient's risk. The Subrecipient must maintain sufficient insurance as required by state law, to cover its employees and to complete the tasks as described in the SOW. The Subrecipient must name TU as an additional insured on the Subrecipient's policies and provide TU with evidence that the appropriate insurance coverage is in effect. 18. Disputes and Remedies: Subrecipient and TU shall negotiate in good faith toward resolving any disputes that arise under this Agreement. This agreement does not limit any remedy or right under law available to a Party to enforce the terms herein. 19. Notice: Any notice given under this Agreement shall be in writing and shall be made by personal delivery, U.S. mail, or reputable commercial overnight courier at the address listed below or to such other address notified in lieu thereof. Notices will be sent by receipted means with all charges prepaid. Notice shall be deemed given the date of receipt if delivered personally, five (5) business days after its postmark if sent U.S. Mail and one (1) business day after written verification of receipt if sent by commercial overnight courier. TU Mailing Address: Luke Kelly Western WA Program Director Trout Unlimited, Inc. 1777 North Kent Street Arlington, VA 22209 TU Project Manager Luke Kelly Western WA Program Director 10318 351h Lane Se Olympia, WA 98513 Subrecipient Mailing Address: Jefferson County Dept. of Public Works Page 5 of 25 UUL'UalylI CI IVCIUFIC IU. 3/.7UU'4/'J-/I / U-1.7 I U I Uoell%.Ur 623 Sheridan Street Port Townsend, WA 98368 Address to: Mark Thurston, P.E. Senior Project Manager mthurston@co.jefferson.wa.us Project Manager: Mark Thurston, P.E. Senior Project Manager Jefferson County Dept. of Public Works 623 Sheridan Street Port Townsend, WA 98368 mthurston(a)co.iefferson.wa.us 360-385-9210 20. Governinq Law and Venue: This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. The mandatory and exclusive venue for the adjudication or resolution of any dispute arising out of this Agreement shall be in Virginia. 21. Accessibility and Maintenance of Records: The Subrecipient shall maintain a record keeping system for all of its activities, including program records, programmatic reporting, and financial management records and audit findings which support and document all expenditures of funds made under this Agreement, in accordance with federal regulations, state rules, and the Agreement. This section shall not be interpreted to require maintenance of multiple exact duplicate copies of any record or document. All records associated with this agreement shall be maintained for a minimum of three (3) years following final reimbursement, except that in the event that additional post -completion monitoring is required, the Subrecipient shall keep records for the life of the subaward including post -completion monitoring. In the event that any litigation or claim is still pending, these records shall be retained until resolution of the litigation or claim. TU, TU's funding agency, or their designees shall have access to all records that are directly applicable to this Agreement for the purpose of making audit examinations. 22. Audits and Site Visits: Subrecipient agrees that TU, the Federal Government and/or application State Agencies, may conduct a site visit, audit or investigation related to program activities and funds received under this Agreement. As applicable, the Subrecipient shall comply with the requirements of the audit provisions of 2 C.F.R. 200, Subpart F, which requires that a non -Federal entity that expends $750,000 or more during the non-federal entity's fiscal year in Federal awards must have a single or program -specific audit conducted for that year. 23. Equal Employment Opportunity: Subrecipient shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, gender identity, or national origin. Subrecipient shall take affirmative actions to ensure that applicants are employed, and that employees are treated, during their employment, without regard to their race, religion, color, sex, sexual orientation, gender identity or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 24. Davis -Bacon Act: Subrecipient agrees to comply with all applicable provisions of 40 U.S.C. § Page 6 of 25 LJUI.U01Y1 P CI IVVIUpt! 1U. JI VUU`T I U-I DYCW CVIw-D It 0-4V 1 U I IJJLM%-UF 3141 — 3148. 25. Contract Work Hours and Selection Standards: Subrecipient agrees to comply with all applicable provisions of 40 U.S.C. § 3701 — 3708 to the extent this agreement indicates any employment of mechanics or laborers. 26. Rights to Invention Made Under Contract or Agreement: Subrecipient agrees to comply with all applicable provisions of 37 C.F.R. § 401. 27. Clean Air Act, Federal Water Pollution Control Act, and Energy Policy Conservation Act: Subrecipient agrees to comply with all applicable provisions of the Clean Air Act under 42 U.S.C. § 7401 — 7671, the Energy Federal Water Pollution Control Act 33 U.S.C. § 1251 —1387, and the Energy Policy Conservation Act under 42 U.S.C. § 6201. 28. Regulations on Nondiscrimination: Subrecipient shall comply with all pertinent non- discrimination laws, including Title VI of the Civil Rights Act and other Federal statutes and regulations that prohibit discrimination in Federal financial assistance programs, as applicable. 29. Federal Funding Accountability and Transparency Act (FFATA) of 2006: Subrecipient agrees to provide TU with all information requested by TU to enable TU to comply with the reporting requirements of the FFATA of 2006 (P.L. 109-282, as amended by section 6202 of P.L. 110-252). The Subrecipient is responsible for reporting on all subawards and executive compensation in the FFATA form included as Attachment E and submitting this form to TU when signing this Subaward. 30. Druq-Free Workplace: Subrecipient shall comply with the requirements of the Drug -Free Act of 1988, 42 U.S.C. § 701, et seq., and 2 C.F.R. § 182 and any regulation and directive applicable to EPA requiring all programs or activities receiving federal financial assistance to maintain a drug -free workplace. 31. Trafficking in Persons: Subrecipient agrees to comply with all pertinent laws and regulations against trafficking in persons pursuant to the Trafficking Victims Protection Act of 2000, as amended 22 U.S.C. § 7104(g)) (codified in 2 C.F.R. § 175). 32. UEI Number: Subrecipient agrees and acknowledges that TU may not execute the grant Agreement unless it has provided its Unique Entity Identifier number to TU. The UEI is assigned by the federal government and replaces the DUNs number that served to uniquely identify business entities. Subrecipient can apply for a UEI by going to www.SAM.gov and requesting one. 33. Debarment/Suspension: Subrecipient hereby certifies that it and its principals (a) are not presently debarred, suspended, prosed for debarment, declared ineligible, or voluntarily excluded by and Federal department or agency; (b) have not within a three-year period preceding this certification been convicted of or had a civil judgement rendered against it for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statues, or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in section (b) above; and (d) have not within a three-year period preceding this agreement had one or more public transactions (Federal, State or local) terminated for cause or default. Principals, for the purpose of this certification, include officers, directors, partners, owners, and persons having primary management or supervisory responsibility with the business entity or responsibility for the administration of Federal funds. Page 7 of 25 UUI.UOIYII CI IVCIUFIC IU. J/zVV U,+I J-I O'1C-YCU% -OI IC-l7 I IUo/muuf The Subrecipient further certifies that it shall not subcontractor, material supplier, or vendor who i s 34. Restrictions on Lobbying: Subrecipient shall comply with the restrictions on lobbying set forth in 2 C.F.R. §.200.450. Subrecipient shall comply with the special provision "restrictions on Lobbying," which is included as Attachment C of this Agreement. Subrecipient shall include a statement of compliance with the Lobbying Certification and Disclosure of Lobbying activities in applicable procurement solicitations. Lobbying Certification and Disclosure of Lobbying Activities shall be completed by subcontractors and included in subcontractor contracts, as applicable. 35. Domestic Preferences for Procurements: Pursuant to 2 C.F.R. § 200.322, as appropriate and to the extent consistent with law, Subrecipient should, to the greatest extent practicable under this agreement, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). Subrecipient agrees to include the requirements of this paragraph in all subawards, contracts and/or purchase orders for work or products under this agreement. 36. Build America Buy America (BABA): Regarding infrastructure projects (including roads, highways, bridges and water systems) funded with federal funding obligated after May 14, 2022, the Subrecipient and their subcontractors are subject to the domestic preference requirement in the Build America, Buy America Act (BABA) and shall file the required certification to TU with each bid or offer for an infrastructure project, unless a domestic preference requirement is waived by the federal awarding agency. Subrecipients and their subcontractors certify that no federal financial assistance funding for infrastructure projects will be provided unless all the iron, steel, manufactured projects, and construction materials used in the project are produced in the United States. BABA, Pub. L. No. 117- 58, §§ 70901-52. Subrecipients and their subcontractors shall also disclose any use of federal financial assistance for infrastructure projects that do not ensure compliance with BABA domestic preference requirement. Such disclosures shall be forwarded to TU who in turn will forward the disclosures to the federal awarding agency. 37. Disadvantaged Business Enterprises (DBE): When issuing procurements under this Agreement, the Subrecipient shall attempt to encourage the use of Disadvantaged Business Enterprises. The Subrecipient shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Subrecipient shall carry out applicable requirements of 2 C.F.R. 200.321 in the award and administration of Federal funding assisted contracts. Failure by the Subrecipient to carry out these requirements is a material breach of this agreement, which may result in the termination of this agreement or such other remedy as the TU deems appropriate. 38. Subrecipient Risk of Noncompliance: Additional requirements may be imposed by TU under 2 C.F.R. § 200.208 that reflect TU's assessment of the Subrecipient's risk of noncompliance with Federal statutes and regulations and the terms and conditions of the federal funding award. TU's assessment as well as the additional monitoring plan requirements, if applicable, are outlined in Attachment D. Attachments The following attachments are included and made part of this Agreement. Attachment A: Scope of Work Attachment B: Lower Tier Participant Debarment Certification Attachment C: Lobbying Certification and Disclosure of Lobbying Activities Page 8 of 25 LJUUU01YI1`CI I VCIUFJC ILJ. JI UULJY/J-/D4C'YCU%i D/ /U-IV IV ILJJLMI.LJF Attachment D: Monitoring Plan/Reporting Requirements Attachment E: Subrecipient Federal Funding Accountability and Transparency (FFATA) Form TU and the Subrecipient hereby mutually agree to the above terms and certify under the pains and penalties of perjury that to the best of their respective knowledge and belief, the following is true, correct, and complete: Trout Unlimited, Inc. DocuSigned by: By : 7A RSFFQFFA7dRA Printed Name: crystal Elliot -Perez Title: Washington state Director Jefferson County Public Works Dept. Z uSigned by: By: I ( FSSFrFAAFQdfi Kate Dean Printed Name: chair, Jefferson County BOCC Title: Dec 5, 2023 1 2:35 PM PST Date: Date: Jan 9, 2024 1 1:47 PM PST Page 9 of 25 LIUI.UJIYI I I - I IV iclupC It.). 31 .7UUY / J-I D•fC"ICUI.'D / ! U-4U I U I L/JLMI.L/r ATTACHMENT A Project Elements under the Grant A. TU agrees to: Provide, through non -County sources, all funding to Manage and complete all aspects of the project related to restoring fish passage at five fish barrier sites in the Hoh River Watershed. The five sites include three sites on the Upper Hoh Road and two sites on the Oil City Road: Upper Hoh Road Sites: Tributary to Hell Roaring Creek Milepost 1.24; Snell Creek Milepost 2.76; Linder Creek Milepost 4.96; and Oil City Road Sites: Six Mile Creek Milepost 5.96; Unnamed Tributary to the Hoh River Milepost 6.73). Organize meetings and communications with Jefferson County staff to align efforts through project completion. TU will organize and facilitate meetings and updates related to design reviews, permit compliance, pre -construction planning, construction updates during construction, and post -construction monitoring and reporting. Complete and manage contracts for final engineering design of the five fish barrier sites along with all applicable cultural resource surveys, permitting, final engineering designs, calculations and bridge load ratings, and construction oversight. Develop, through its' licensed engineers and consultants, designs meeting all Washington State Department of Transportation and County road/bridge design standards and develop all required contract documents sufficient to ensure that the projects will be constructed to these standards. Acquire right -of -entry permission from adjacent landowners in order to perform surveys, engineering analyses, etc. Provide land surveying as necessary to determine property boundaries, and determine the temporary and/or permanent right-of-way needs for each project. Collaborate with Jefferson County on the development of Right -of -Way Plans. Coordinate all utility relocations. Complete procurement processes in accordance with public works bidding and contracting laws (including bid advertisement and award, performance bonding, insurance, and prevailing wage requirements) to secure new road/stream crossing structures (i.e., culverts and/or bridges) and qualified construction contractor(s) to complete construction at three sites on Upper Hoh Road: Tributary to Hell Roaring Creek (MP 1.24), Snell Creek (MP 2.76), and Linder Creek (MP 4.96). Construct the projects per designs approved by the County. Said designs to become an attachment to this agreement and are incorporated herein by reference. Provide full-time construction oversight under supervision of a licensed civil engineer, and the necessary inspection services and material tests to ensure that materials and workmanship meet project specifications. Provide a safe path through the project area for highway -legal traffic at all times. Provide guidance on project funding requirements and reporting, including monitoring and reporting in collaboration with Jefferson County staff. Page 10 of 25 U uuuolyl- CIIVCIVpu IU. JI JVLJYI J-/ OYCWCVI..'OI I.7'L.7I V 1 LJJLML LJr B. The Subrecipient agrees to: Provide prompt review of project design documents. Cooperate with TU to generally facilitate successful completion of work under this agreement. Inspect the project periodically during construction for conformance to plans and County standards. This shall not be a substitute for or replace the full-time construction monitoring and materials testing required to be performed by the TU or their agents under this agreement, as necessary to meet the requirements of the plans and specifications approved by Jefferson County. Jefferson County will not provide any construction staking or materials testing services. Acquire temporary and permanent easements for all project sites, and staging areas following boundary surveying and determination of right-of-way needs performed by TU.(Upper Hoh Road Sites: Tributary to Hell Roaring Creek Milepost 1.24; Snell Creek Milepost 2.76; Linder Creek Milepost 4.96; and Oil City Road Sites: Six Mile Creek Milepost 5.96; Unnamed Tributary to the Hoh River Milepost 6.73). Provide right of entry to TU on lands owned by Jefferson County. Conduct a pre construction site visit with contracted engineer(s), contracted construction contractor, and TU. Conduct a post -construction site visit with TU to provide final inspection and approval of construction work at each site. Remain the owner of and maintain the completed project. Provide progress reports on a semi-annual basis, due March 1 st and September 1 st of each year, and a final report due March 31, 2026, or after completion of final task. Invoice TU on a semi-annual basis, due March 1 st and September 1 st of each year, and a final invoice due March 31, 2026, or after completion of final task. Each invoice must be accompanied by a progress report summarizing subrecipient monitoring and tasks completed during each invoicing period. Conduct post construction site visits at a minimum of once per year to monitor the sites' conditions and notify TU within five business days of any concerns related to site conditions, safety, or fish passability. Site visit summaries must be provided with progress reports. Provide estimates of annual operations, maintenance and/or liability costs associated with the five barrier removal sites Upper Hoh Road Sites: Tributary to Hell Roaring Creek Milepost 1.24; Snell Creek Milepost 2.76; Linder Creek Milepost 4.96; and Oil City Road Sites: Six Mile Creek Milepost 5.96; Unnamed Tributary to the Hoh River Milepost 6.73) as required by the NOAA funding award: o Pre -implementation: Calculate the expected average annual operating, maintenance, and/or liability costs over the next 5 year period if the barrier were to remain in place. Periodic or less frequent costs that may occur during this period (e.g. structural upgrades to meet safety or regulatory requirements) may be incorporated into the estimate. o Post -implementation: Calculate the expected average annual operating, maintenance, and/or liability costs over the next 5 year period with the barrier removed C. TU and Subrecipient mutually agree: Page 11 of 25 UUI.UJIIYI I CI IVCIUPC IU. J! JUU+I J-! / ! -L.7 I U I UJLr1l..LJr Regularly collaborate and be responsive to project needs to complete construction and restore fish passage at the five project sites: Upper Hoh Road Sites: Tributary to Hell Roaring Creek Milepost 1.24; Snell Creek Milepost 2.76; Linder Creek Milepost 4.96; and Oil City Road Sites: Six Mile Creek Milepost 5.96; Unnamed Tributary to the Hoh River Milepost 6.73).in Jefferson County, Washington. Work together to complete all necessary monitoring and reporting requirements associated with the NOAA funding award: Federal Award Identification Number FAIN): NA23NMF4630010 Provide updates on a timely basis and as needed to address unforeseen challenges and project needs to successfully complete the project. Page 12 of 25 V Ut,u 01q'r CI I v-upC IU. ! .7'L.7 I U I UJLMI,Ur ATTACHMENT B LOWER TIER PARTICIPANT DEBARMENT CERTIFICATION Not Applicable) Page 13 of 25 UUI:UJIIY. I1 CI I VCIUFIC IV. J I VUU'i! I I u-L' I U I UJLhIiUr ATTACHMENT B DEBARMENT CERTIFICATION FORM The Subrecipient certifies that, neither the Subrecipient nor any owner, partner, director, officer, or principal of the Subrecipient nor any person in a position with management responsibility or responsibility for the administration of federal funds: a) Is presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from covered transactions by any federal or state department/agency; b) Has within a three-year period preceding this certification been convicted of or had a civil judgment rendered against it for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction or contract (federal, state, or local); violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c) Is presently indicted for or otherwise criminally or civilly charged by a governmental entity federal, state, or local) with commission of any of the offenses enumerated in paragraph (b) above; or d) Has within a three-year period preceding this certification had one or more public transactions or contracts (federal, state, or local) terminated for cause or default. e) The Subrecipient is "Actively" registered with SAMS (Service for Award Management) and has been assigned the following Unique Entity Identifier (UEI) Number: The Subrecipient further certifies that it shall not knowingly enter into any transaction with any subcontractor, material supplier, or vendor who is debarred, suspended, declared ineligible, or voluntarily excluded from covered transactions by any federal or state department/agency. Dated this M DocuSigned by: Auvlu Ituvu x January 2024 day of 20 Authorized Signature for Subrecipient Monte Reinders Printed Name and Title Page 14 of 25 u%;u011ylicllvvlupv IU. aI.70U'fl J-I D4 C-YCVIi-DI I V I VJ//-AUL/r ATTACHMENT C LOBBYING CERTIFICATION AND DISCLOSURE OF LOBBYING ACTIVITIES Page 15 of 25 LPUI.U01y11 CI IVCWyt! R!. J/UUU-+ I J-!O'1C-•}CUIJ-D f ( Q7-IU I U I IJJLMUUF LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies to the best of his or her knowledge and belief, that: 1) No federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension continuation, renewal amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. DocuSignedby: Signature Public works Director Title Jefferson County Public works Agency Jan 9, 2024 1 2:05 PM PST Date Page 16 of 25 L1Ul.U'D1Y11'CIIVCIUPC ILl.J/uuY/J-I L)•}C-'1CUU-DI I IujLF ..L/r Complete this form to disclose lobbying activities See instructions for public burden disclosure) 1. Type of Action: 2. Status of Action: 3. Report Type: a. contract a. bid/offer/application a. initial filing b. grant b. initial award b. material charge c. cooperative agreement c. post -award d. loan e. loan guarantee f. loan insurance 4. Name and Address of Reporting Entity: Prime Tier 6. Department Agency: 8. Action Number, if known: if known 10. a. Name and Address of Lobbying Entity if individual, last name, first name, MI): For Material Change Only: year quarter date of last report 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime: 7. Program Name/Description: 9. Award Amount, if known: b. Individuals Performing Services (including address if different from No. 10a) last name, first name, MI): Page 17 of 25 LJUI.U01y1I CI IVCIUPV IU. J/.7UU•f!J-/DYC-YCU%i OI (Z?-L.71U IUJLML LJF attach Continuation Sheet(s) SF-LLL-A, if necessary 11. Amount of Payment (check all that apply): 13. Type of Payment (check all that apply): a. retainer actual b. one-time fee planned c. commission d. contingent fee12. Form of payment (check all that apply): a. cash e. deferred b. in -kind specify: f. other; nature specify: value 14. Brief Description of Services Performed or to be Performed and Date(s) of Service including officer(s), employee(s), or Member(s) contacted, for Payment indicated in Item 11: attach Continuation Sheet(s) SF-LLL-A, if necessary) 15. Continuation sheet(s) SF-LLL-A attached: Yes No 16. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when DocuSigned by: this transaction was made or entered into. FA4.6Kk rLiwjk4, Signature: This information will be available for public inspection. Print Monte Reinders Name: Page 18 of 25 L/UI.U0IY IT CI I VCIUPC IU. 01 CULlY / U-/ D'f C-HCUI.-D If U-47 I U I UJL/-%t L/r Public works Director Title: 360-385-9242 Telephone: an 9, 2024 1 2:05 PM PST Date: TU Use Only: Authorized for Local Reproduction Standard Form - LLL Page 19 of 25 L/UL,U01yII CI I VCIUFIC IU. 0/.7ULJ•T!J-/D4C-4CUli-D It u- L.'71U ILlJLMI'LJr INSTRUCTIONS FOR COMPLETION OF SF-LLL (STANDARD FORM —LLL) DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime recipient, at the initiation or receipt of a covered action, or a material change to a previous filing. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an employee of TU, a Member of the Regional Transportation Council (RTC), an officer or employee of the Regional Transportation Council (RTC), or an employee of a Member of the Regional Transportation Council (RTC) in connection with a covered action. Use the SF-LLL-A Continuation Sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. 1. Identify the type of covered action for which lobbying activity is and/or has been secured to influence the outcome of a covered action. 2. Identify the status of the covered action. 3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the infonnation previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Check the appropriate classification of the reporting entity that designates if it is or expects to be a prime or subaward recipient. Identify the tier of the subawardee e.g., the first subawardee of the prime is the 1 st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, state and zip code of the prime recipient. 6. Enter the name of the agency making the award or loan commitment. 7. Enter the program name or description for the covered action (item 1.) 8. Enter the most appropriate identifying number available for action identified in item 1 (e.g., Request for Proposal (RFP) number; invitation for Bid (B) number, grant announcement number; the contract grant, or loan award number; the application/proposal control number assigned by the agency.) Include prefixes, e.g., 'RFP-DE-90-001." 9. For a covered action where there has been an award or loan commitment by the agency, enter the amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 40 to influence the covered action. b) Enter the full names of the individuals(s) performing services and include full address if different from 10(a). Enter Last Name, First Name and Middle Initial (MI). 11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made. Page 20 of 25 UUI.uaiyrCI I VCIUPC IU. JI UUU'}I:J- I OYCW CUIi'O I /v-LJ I U IUJL/1liUr 12. Check the appropriate box(es). Check all boxes that apply. If payment is made through an in -kind contribution, specify the nature and value of the in -kind payment. 13. Check the appropriate boxes(s). Check all boxes that apply. If other, specify nature. 14. Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform, and the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contract with officials. Identify the employee of TU, the Member of the Regional Transportation Council (RTC), an officer or employee of the Regional Transportation Council (RTC), or the employee of a Member of the Regional Transportation Council (RTC) in connection with a covered. 15. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached. 16. The certifying official shall sign and date the form, print his/her name, title, and the telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Page 21 of 25 UU%,UJIIyf I CI I VCIUFIC IL/. J / I I V-LU I U 1 UJLMI.L/r DISCLOSURE OF LOBBYING ACTIVITIES CONTINUATION SHEET Reporting Entity: Page of Authorized for Local Reproduction Page 22 of 25 LJUUU01Y1FCI I VCIUpt: ILJ. 0/.7ULJ'+l J-/ OYC'YCUU-OI IV-LV I IL)OZM%JIJr ATTACHMENT D MONITORING PLAN/REPORTING REQUIREMENT Provide progress reports on a semi-annual basis, due March 1 st and September 1 st of each year, and a final report due March 31, 2026, or after completion of final task. Conduct site visits at a minimum of once per year to monitor the sites' conditions and notify TU within five business days of any concerns related to site conditions, safety, or fish passability. Site visit summaries must be provided with progress reports. Provide estimates of annual operations, maintenance and/or liability costs associated with the five barrier removal sites (Upper Hoh Road Sites: Tributary to Hell Roaring Creek Milepost 1.24; Snell Creek Milepost 2.76; Linder Creek Milepost 4.96; and Oil City Road Sites: Six Mile Creek Milepost 5.96; Unnamed Tributary to the Hoh River Milepost 6.73) as required by the NOAA funding award: o Pre -implementation: Calculate the expected average annual operating, maintenance, and/or liability costs over the next 5 year period if the barrier were to remain in place. Periodic or less frequent costs that may occur during this period (e.g. structural upgrades to meet safety or regulatory requirements) may be incorporated into the estimate. o Post -implementation: Calculate the expected average annual operating, maintenance, and/or liability costs over the next 5 year period with the barrier removed Page 23 of 25 UUI.UJI YI I CI IV I URIC I V. Jl JVU' t J-1 DYC-YGUIi-D I / U-LJ I V I V,34MUUr ATTACHMENT E FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY (FFATA) Page 24 of 25 Juuuolyl• CI Ivcluyc IU. a I / U-Zu I 1 L/a4m ur Subrecipient FFATA FORM If your award includes $30,000 or more in federal funds, Trout Unlimited requires additional information to satisfy the requirements of the Federal Funding Accountability and Transparency Act of 2006. Please complete, sign and return this form to Trout Unlimited along with your award agreement. Subrecipient Legal Name: Jefferson County Public Works Department Unique Entity Identifier: PC7MRLYLNGD5 Executive Compensation Questions: 1.Our organization received 80% or more of its annual gross revenues from Federal Financial Assistance or Federal Procurement Contracts subject to the Transparency Act (2 CFR 170.320) and subawards in the previous fiscal year. YES NO 2.Our organization received $25,000,000 or more in annual gross revenues from Federal Financial Assistance or Federal Procurement Contracts subject to the Transparency Act (2 CFR 170.320) and subawards in the previous fiscal year. YES NO 3.The public does NOT have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986 (to determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings atwww.sec.gov/answers/execomp.htm.) YES NO If you responded YES to ALL Three Executive Compensation Questions above, complete the table below for your top five highest compensated executives. Five Most Highly Compensated Executives Name of Executive Title Preceding Completed Fiscal Year's Compensation Printed Name: Title: Signature: Page 25 of 25 Community in Action Stewardship, Integrity, and Impact Holly Morgan, Executive Director JEFFERSON COUNTY COMMUNITY CENTERS: BRINNON, QUILCENE, TRI-AREA The Promise of Community Action OlyCAP has served Jefferson County since 1966 01 Community Action is built on local voice and measurable need 02 Community Needs Assessment every 3 years 03 Annual community center feedback, plus real-time input options 04 Integrity & Transparency Built-in accountability through public funding standards Compliance with OMB Uniform Guidance CSBG Organizational Standards reviewed regularly Ongoing state contract monitoring Quarterly impact summaries shared with County and community What the Community Centers Deliver Today Welcoming community space with predictable access Programs that build connection and reduce isolation Community meals Senior tax preparation assistance Wellness classes (example: yoga) Clubs, meetings, and facility rentals Turning Community Centers into Service Hubs Each center staffed during regular business hours Reliable point of access for community services •Housing support and case management •Energy assistance and heating bill support •Weatherization and home energy optimization •Benefits access through WA Connects Expanded South County access to OlyCAP services: Partnerships and Shared Stewardship Peninsula College outreach and resilience programming Jefferson County Food Bank operations in Quilcene WA Connects coordination Shared spaces require clear agreements and mutual respect STRONG PARTNERSHIPS INCREASE REACH AND REDUCE DUPLICATION Program Growth: Youth, Seniors, and Resilience Youth: Formal after-school drop-in 3–6 PM •Snacks, homework support, positive adult presence Seniors: Expand congregate meals into Brinnon and Quilcene Add targeted enrichment at Tri -Area Resilience: CERT-trained staff and emergency preparedness role The Commitment and the Ask Request: Award management of all three centers effective 4/1/2026 OlyCAP will operate centers as: Community-driven Transparent and accountable Operationally disciplined Focused on access, safety, and belonging Leveraging investment:Braided funding to extend County dollars JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of Commissioners FROM: Shawn Frederick, Central Services Director DATE: March 2, 2026 RE: Community Center RFP Interviews STATEMENT OF ISSUE: On January 12, 2026, the County published a Request for Proposals (RFP) seeking interested and qualified organizations to operate one or more of the Community Centers owned by Jefferson County, located in the Tri-Area at 10 W Valley Rd in Chimacum, 294952 US- 101 in Quilcene, and 306144 US- 101 in Brinnon. A Pre -Proposal Conference was held January 30, 2026. Multiple letters were submitted with requests for additional information. Three entities, Olympic Community Action Programs OlyCAP), North Hood Canal Chamber of Commerce (NHCC), and the Jefferson County Food Bank Association were represented. Following the meeting, a detailed written response to questions asked either in advance or during the Pre -Proposal conference was created. The document was posted online for public viewing: htlps://www.co.j efferson.wa.us/bids.aspx?bidID=103 The deadline for proposals to be received was February 13, 2026, at 4:30 pm. Proposals from OlyCAP and NHCCC were received. Both proposals have been posted online for public viewing: https://www.co.jefferson.wa.us/bids.aspx?bidID=103 ANALYSIS: The proposals were screened according to the following criteria for a maximum of 100 points by a selection committee of five Jefferson County staff: 1. Responsiveness of the RFP (maximum of 20 points). 2. The applicant's ability and history of successfully completing contracts of this type, meeting project deadlines and experience in similar work. Information provided by references is a critical evaluation component (maximum of 20 points). 3. The applicant's proposed budget (maximum of 10 points). 4. The applicant's demonstrated ability to meet schedule (maximum of 20 points). 5. Qualifications of the applicant's key team members, including relevant experience of the applicant's key team members, while employed with the applicant or with some other entity, including input from references provided by the applicant (maximum of 20 points). 6. Accessibility and availability to Jefferson County staff of the applicant's key team members maximum of 10 points). Composite RFP Proposal Screening Scores were as follows: NHCCC OlyCAP 1. Responsiveness of the RFP (maximum of 20 points) 17.4 18.2 2. The applicant's ability and history of successfully completing contracts of this type, meeting project deadlines and experience in similar work. Information provided by references is a critical evaluation component (maximum of 20 points) 16.2 17.4 3.The applicant's proposed budget (Maximum of 10 points). 7. 8 9.4 4. The applicant's demonstrated ability to meet schedule (maximum of 20 points). 17.8 20 5. Qualifications of the applicant's key team members, including relevant experience of the applicant's key team members, while employed with the applicant, or with some other entity, including input from references provided by the applicant (maximum of 20 points) 13.6 16.6 6. Accessibility and availability to Jefferson County staff of the applicant's key team members (maximum of 10 points). 10 10 Score Totals 82.8 91.6 FISCAL IMPACT: The adopted 2026 budget includes $184,000 in total expenditures for the operation of Tri-Area, Quilcene, and Brinnon Community Centers. RECOMMENDATION: Staff recommend both North Hood Canal Chamber of Commerce and Olympic Community Action Programs for interview by the Board of County Commissioners REVIEWED BY: kDAW Jo h D. Peters, County Administrator 2 2/26/2026 Date Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Deputy Clerk of the Board DATE: March 2, 2026 SUBJECT: PROCLAMATION re: Proclaiming the month of March 2026 as Red Cross Month STATEMENT OF ISSUE: Red Cross Month is an international celebration that calls attention to the importance of ordinary individuals that lend a helping hand to make an extraordinary difference for neighbors in need. The program provides emergency shelter, food and comfort for families displaced by home fires and other disasters, and conducts blood drives for patients, accident victims, and people with sickle cell disease and other life -threatening conditions. They support military members and veterans, along with their families and caregivers. Red Cross also provides first aid and CPR training to help others survive medical emergencies. They also deliver international humanitarian aid, reconnect loved ones separated by crises around the world and have been operating since 1881. FISCAL IMPACT There is no fiscal impact to Jefferson County. RECOMMENDATION: Approve Proclamation re: Proclaiming the month of March 2026 as Red Cross Month. REVIEWED BY: i a D. Peters, County Administrator Date PROCLAMATION WHEREAS, the American Red Cross is a humanitarian organization that eases people's suffering during life's emergencies throughout Washington, Oregon, across the United States and around the world; and WHEREAS, South Puget Sound and Olympics Red Cross has a long history of helping our neighbors in need by delivering shelter, care, and hope during disasters. Also, making our community safer with Preparedness Programs, CPR and First Aid Training; supporting military and Veterans and their families; and providing lifesaving blood to our medical community; and WHEREAS, caring for one another is at the heart of our community and exemplified by the people of Jefferson County, whose simple acts of kindness including through the Red Cross provide help and hope in people's most difficult moments; and WHEREAS, Red Cross Month is an international celebration that calls attention to the importance of ordinary individuals that lend a helping hand to make an extraordinary difference for neighbors in need. The program provides emergency shelter, food and comfort for families displaced by home fires and other disasters, and conducts blood drives for patients, accident victims, and people with sickle cell disease and other life - threatening conditions. They support military members and veterans, along with their families and caregivers; and WHEREAS, Red Cross has provided first aid and CPR training to help others survive medical emergencies and has delivered international humanitarian aid and reconnected loved ones separated by crises around the world since 1881; and WHEREAS, the Red Cross continues to carry out the organization's 144-year mission of preventing and alleviating suffering. People have stepped up to help others in need, whether it was responding to disasters across the country or rolling up their sleeves to give more than 148,500 units of blood in our Region when our country faced a severe blood shortage; and WHEREAS, the lifesaving work of the Red Cross is vital to strengthening our community's resilience; NOW, THEREFORE, BE IT RESOLVED THAT the Board of County Commissioners, does hereby proclaim March 2026 as RED CROSS MONTH We invite you and others to join the Red Cross mission by volunteering, giving blood, learning lifesaving skills or making a financial donation. APPROVED this 2"d day of March, 2026. JEFFERSON COUNTY SEAL: BOARD OF COMMISSIONERS ATTEST: Greg Brotherton, Chair Heidi Eisenhour, Member Carolyn Gallaway, CMC Clerk of the Board Heather Dudley-Nollette, Member JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Deputy Clerk of the Board DATE: March 2, 2026 SUBJECT: PROCLAMATION re: Proclaiming Saturday, March 8, 2026 as Women's Day STATEMENT OF ISSUE: The Board will consider approval of the proclamation declaring March 8, 2026 as Women's Day. The Board commits to continuing to recognize that women are integral to our community as leaders, artists, mothers, caregivers, elders, employees, volunteers, activists and in countless other roles that make significant contributions to the fabric, stability and well-being of our community. FISCAL IMPACT: None. RECOMMENDATION: Approve Proclamation re: Declaring Saturday, March 8, 2026 as Women's Day. REVIEWED BY: OnA D- fkzaj s J D. Peters, County Administrator Date PROCLAMATION WHEREAS, on August 26, 1920, after decades of hard-fought advocacy, women won the right to vote, and our Nation moved one step closer to living out our sacred ideal that all people are created equal. On Women's Equality Day, we honor"the movement for universal suffrage that led to the 19th Amendment, celebrate the progress of women over the years, and renew our commitment to advancing gender equity and protecting women's rights; and, WHEREAS, with the ratification of the 19th Amendment, millions of women across the country were finally able to make their voices heard in our elections. Yet many women of color who helped lead the universal suffrage movement were effectively denied those rights until the Voting Rights Act passed 47 years later. Today, the struggle to ensure that every American can cast their ballot continues. Women are less likely to have time to vote in -person with increased caregiving demands and a disproportionate share of low -wage, inflexible work. The right to vote and to have that vote counted is essential to the future of our democracy; and WHEREAS, all Americans should have the opportunity to fully participate in society — no one's rights should be denied because of their gender. As the US Supreme Court, the Federal Government and States across the country strip women of their ability to make decisions about their own bodies, families, and futures, we remain dedicated to protecting access to critical reproductive health care, regardless of gender, race, zip code, or income. We will continue to defend the right of all people to live free from gender -based violence; and, WHEREAS, as we continue our work to advance gender equity and equality, let us celebrate the contributions of women throughout our history and honor the stories that have too often gone untold. Let us recognize that fundamental freedoms are interconnected, when opportunities for women are withheld, we all suffer, and when women's lives are improved, we all gain. Let us strive to create a Nation where every woman and girl knows that her possibilities know no bounds in America; and WHEREAS, Jefferson County strives for inclusiveness and non-discrimination. On Women's Equality Day, we celebrate the trailblazers who fought to deliver a better future for America's daughters. We recognize the work that remains to ensure that everyone can fully participate in our democracy and make fundamental choices about their health and bodies. We strive to uphold our Nation's promise of equality for all people; and NOW, THEREFORE, BE IT RESOLVED, that the Jefferson County Board of County Commissioners hereby proclaims March 8, 2026 as: Women's Day In Jefferson County, and encourage all visitors and residents of the Olympic Peninsula to join in celebrating the spirit of and dedication to the women in our community. APPROVED this 2°d day of March, 2026. SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS ATTEST: Greg Brotherton, Chair Heather Dudley-Nollette, Member Carolyn Gallaway, CMC Clerk of the Board Heidi Eisenhour, Member