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HomeMy WebLinkAbout022211_ca04 Consent Agenda JEFFERSON COUNTY PUBLIC HEALTH 615 Sheridan Street · Port Townsend · Washington · 98368 www.jeffersoncountypublichealth.org January 2011 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST FROM: DATE: SUBJECT: Board of County Commissioners Philip Morley, County Administrator Jean Baldwin, Director TO: Agenda Item - Professional Services Agreement - Cynthia Newman, RDH, BSDH, MSCH for Oral Health, Amendment #1; January 1, 2011 - December 31, 2011; reduced by $7,000 not to exceed $5,000 STATEMENT OF ISSUE: Jefferson County Public Health, Community Health, is requesting Board approval of the Professional Services Agreement - Cynthia Newman, RDH, BSDH, MSCH for Oral Health, Amendment #1; January 1, 2011 - December 31, 2011; reduced by $7,000 not to exceed $5,000 ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: The contractor will continue to provide oral health services to WIC Program Clients and to students at the School Based Health Centers (SBHC). The Contractor will provide services to WIC clients one time per month, up to six hours a day. Services provided to SBHCs will not exceed six times a year, up to nine hours per day. Contractor will continue to provide oral health consulting services for Jefferson County, as needed. FISCAL IMPACT/COST BENEFIT ANALYSIS: The Department of Health has reduced funding for the Oral Health Program. This contract will be funded by fees generated through Medicaid Assistance billing for Oral Health services. RECOMMENDATION: JCPH management request approval of the Professional Services Agreement - Cynthia Newman, RDH, BSDH, MSCH for Oral Health, Amendment #1; January 1, 2011 - December 31, 2011; reduced by $7,000 not to exceed $5,000 ;Ii?k Date COMMUNITY HEALTH DEVELOPMENTAL DISABILITIES MAIN: (360) 385-9400 FAX: (360) 385-9401 PUBLIC HEALTH ALWAYS WORKING FOR A SAFER AND HEALTHIER COMMUNITY ENVIRONMENTAL HEALTH WATER QUALITY MAIN: (360) 385-9444 FAX: (360) 379-4487 Contract Amendment #1 Agreement Between Cynthia S. Newman, RDH, BSDH, MSCH And Jefferson County Public Health Oral Health Program WHEREAS, Cynthia S. Newman, RDH, BSDH, MSCH (Contractor) and Jefferson County (County) entered into an agreement on January 1, 2011 for Professional Services to be provided in connection with Oral Health Services to Women, Infants and Children (WIC) clients and School Based Health Centers students. WHEREAS, the parties desire to amend the terms of that agreement. IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN AS FOLLOWS: 1. The term of the above referenced agreement is time limited and ends December 31, 2011. 2. The Contractor will continue to provide oral health consulting services for Jefferson County as authorized by the Public Health Nursing Director. 3. Contractor will continue to provide Oral Health services to WIC clients one time per month, up to six hours a day and to School Based Health Centers as needed, not to exceed six times a year, up to nine hours per day. Contractor shall be paid at the rate of $40.00 per hour. 4. The parties agree to a reduction of $7,000.00 in funding for services rendered during the term of this contract amendment. Total compensation under this Agreement shall not exceed $5,000.00 without express written amendment signed by both parties. 5. This amendment replace<; the existing Statement of Work. All other terms and conditions of the agreement will remain the same. Dated this day of ,2011 as to By: John Austin, Chairman Jefferson Board of County Commissioners ~ By: ~~ C nthia S. New~ Cynthia S. Newman, Oral Health Program. Amendment # I PROFESSIONAL SERVICES AGREEMENT Between JEFFERSON COUNTY And Cynthia S. Newman, RDH, BSDH, MSCH This Agreement is entered into between the County of Jefferson, a municipal corporation, hereinafter referred to as "the County" and Cynthia S. Newman, RDH, BSDH, MSCH, hereinafter referred to as "the Contractor" in consideration of the mutual benefits, terms, and conditions hereinafter specified. Section 1. Section 2. Section 3. Section 4. Desi2nation The County, on behalf of the Jefferson County Public Health, acting in compliance under the Contract with Cynthia S. Newman, RDH, BSDH, MSCH, in agreement with the terms and conditions of the Statement of Work hereby contracts with the Contractor who will perform the duties as described in Exhibit A. Terms This Agreement shall commence on January I, 20 I I and continues through December 3 I, 20 I I unless terminated as provided herein. The agreement may be extended beyond December 3 I, 20 I I upon mutual written consent of the County and the Contractor. Scope of Al!reement The Contractor agrees to perform the services, identified on Exhibit A. A. The Contractor supports the Jefferson County Public Health department program goals and objectives. B. The specific duties of the Contractor are outlined in Exhibit A. C. The Contractor shall provide reporting detailed in Section 10. Compensation The Contractor shall be paid by the County for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Contractor shall be invoiced at the rate of $40 per hour, not to exceed $12,000 in the completion of this project without express written amendment signed by both parties to this Agreement. This contract is contingent on sustainable funding. If funding sources are withdrawn, reduced, or limited in any way this contract may either be renegotiated or terminated. Section 5. Section 6. Section 7. B. The Contractor may submit vouchers to the County for work completed to date. The County will review such vouchers, and upon approval thereof, payment will be made to the Contractor in the amount approved. C. The County will make final payment of any balance due the Contractor promptly upon its ascertainment and verification after the completion of the work under this Agreement and its acceptance by the County. D. The Contractor records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and state for a period of six (6) years after final payments. Copies shall be made available upon request. E. Ownership and use of documents. The Contractor acknowledges and agrees that any and all work product directly connected and/or associated with the services rendered hereunder, including but not limited to all documents, drawings, specifications, writings, samples, reports, pictures and the like which the Contractor drafts, makes, conceives, develops in the performance of the service hereunder, either solely and/or jointly with the County shall be the sole and exclusive property of the County. The Contractor further acknowledges that such material shall be considered work for hire and the Contractor acknowledges the County's sole and exclusive right to such copyright, patent, trademarks, trade names and other intellectual property right claims for said materials. Other materials produced by the Contractor in connection with the services rendered under this agreement shall be the property of the County whether the projects for which they are made are executed or not. The Contractor shall be permitted to retain copies, including reproducible copies, of drawings, writings, samples, reports, and specifications for information, reference, and use in connection with Contractor endeavors. The Contractor agrees not to publish, submit for publication, display or otherwise use said material for any reason whatsoever, without the express written consent ofthe County. Compliance with laws The Contractor shall, in performing the services contemplated by this agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. Indemnification The Contractor shall indemnify, defend and hold harmless the County, its officers, agents and employees, from and against any and all claims, lawsuits, demands for money damages, losses or liability, or any portion thereof, including attorney's fees and costs, arising from any injury to person or persons (including the death or injury of the Contractor or damage to personal property) if said injury or damage was caused by the negligent acts or omissions of the Contractor. Insurance The Contractor shall obtain and keep in force during the terms of the Agreement, or as otherwise required A. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $300,000 each occurrence. Contractor shall provide proof of insurance to the County in care bf 2 Section 8. Section 9. Section 10. Section 11. Section 12. Contract Administrator, at the Jefferson County Public Health, 6] 5 Sheridan St., Port Townsend, W A 98368 prior to commencing employment. B. Professional Liability Insurance providing $2,000,000 per incident; $4,000,000 aggregate. Contractor shall name Jefferson County Public Health as additional insured. C. The Contractor shall participate in the Worker's Compensation and Employer's Liability Insurance Program as may be required by the State of Washington. Independence The Contractor and the County agree that the Contractor is an independent Contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. The Contractor shall not be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to employee. Assignments and Subcontracting The Contractor shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Reporting The Contractor will provide a report to the County for payment for services rendered monthly. The report shall contain a brief summary of the work performed, relationship to the tasks identified in Exhibit A and the total hours worked. The report shall be submitted to Jefferson County Public Health in care of the Julia Danskin, 615 Sheridan Street, Port Townsend, W A 98368. Termination A. The County reserves the right to terminate this contract in whole or in part, without prior written notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event oftermination under this clause, the County shall be liable for only payment for services rendered prior to the effective date oftermination. B. This Agreement may also be terminated as provided below: 1. With 14 days' notice by the Board of County Commissioners (or their designate) for non-performance of the specific job duties listed in Exhibit A. Contractor may eure the default or non-performance during the 14 days that notice of termination is pending. 2. With 14 days' notice by the Contractor by voluntary resignation. Modification This employment agreement may be modified at any time by written agreement of all parties 3 Section 13. Intef!rated Af!reement This Agreement together with attachments or addenda represents the entire and integrated agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral, between the parties. This Agreement may be amended only by written instrument signed by both County and Contractor. Approved this {(};K) day ofl>f/ ~ULW\, b-tY: 2010. BOARD OF COUNTY COMMISSIONERS JEFFERSON COUNTY, WASHINGTON DaVidsumi~~~ gT)Whc/ ATTEST: ~~,g.M~ Clerk of the Board a- 4 EXHIBIT A STATEMENT OF WORK Cynthia S. Newman I. WORK STATEMENT Contractor will provide services on an hourly basis on special projects in connection with Jefferson County Public Health, which may include, but not be limited to the following: II. PROGRAM DESCRIPTION A. Tasks Phase II 1. The Contractor will continue to evaluate the feasibility of initiating an oral health program in July of2011 including needs assessment, policy development, and assurance cycle. 2. Implement infrastructure building activities as outlines in step one and activity one of the progress report. (See attached) 3. Implement infrastructure building activities as outlines in step two and activity two of the progress report. (See attached) 4. Implement infrastructure building activities as outlines in step three and activity two of the progress report. (See attached) B. REQUIREMENTS I. The contractor will meet with the JCPH Maternal Child Health Supervisor as determined by MCH Supervisor and the director of Community Health to update the department and discuss the progress of implementation and infrastructure activities. 2. Reporting as detailed in Section 10. 5 Jefferson County Public Health 2011 Local Health Jurisdiction Health funds for the 2011- be estimated Oral Health Coordinator Person completing this form: OH Coordinator Contact information for the person completing this form wi 2-month allocation for State Ora 2012 contract period? How much of your 12-month allocation each contract year, for Medicaid Administrative match? Medicaid Administrative Match Information What is your Comments: Collect and use data on oral health status and/or service delivery Work through partnerships, workgroups or coalitions to address prevention, education, access, and advocacy issues. Activities Activity # Conference Quarterly Conference Calls Spring Meeting Fall Meeting National Ora Health for the LHJ Oral Health Program Provide supporting activities populations Workforce development Other Oral Health Activities Other Comments