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JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Consent Agenda Item
FOR THE WEEK OF: Febl1la1Y 22. 2011
I.
Description -
A brief description of the agenda item.
A resolution to re-establish cash drawers, Petty Cash accounts and revoMng
fund accounts in various County departments.
II. Issues - A short outline of the major issues or areas that should be
given particular attention.
This resolution is required to be approved every year to update the amounts and
the custodians for these forms of cash handled by County departments and
funds.
III. Action - What is the nature of the action the Board is being asked to
take (discussion, approval of a contract, support for a
grant. etc.)
Review and approve the Resolution.
ounty Administrator
2-//;>//("
Date
STATE OF WASHINGTON
County of Jefferson
In the Matter of Re-establishing }
Jefferson County Cash Drawer, Petty Cash }
Account and Revolving Fund Amounts in }
Various County Departments }
RESOLUTION NO.
WHEREAS, the Jefferson County Auditor deems it necessary to review the cash drawer
amounts, petty cash accounts and revolving funds, in all of the various County Departments at the beginning
of each year to confirm the correctness of said accounts and/or to make necessary adjustments; and,
WHEREAS, the amounts of the said drawers and accounts need to be entered in the General
Ledger of Jefferson County as part of the cash and all cash drawers, petty cash accounts, and revolving funds
have beemeviewed and corrections made.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Jefferson County
Commissioners declares all previous resolutions dated prior to December 31, 2010, pertaining to petty cash,
cash drawers, and revolving funds, and their amounts are null and void; and,
BE IT FINALLY RESOLVED, that the petty cash, cash drawers, and revolving fund accounts,
be and are hereby re-established and ordered to be entered in the General Ledger of Jefferson County as
follows:
Department/Fund Custodians Cash Petty Revolving Total
Drawer Cash Checking
CURRENT EXPENSE'
Assessor Jami Trafton, Sherrie Shold $20 $300 $320
Auditor Brenda Huntingford, Sandi Eldridge, Bonnie $950 $950
Swafford, Karen Carfme~ Jessie Graves, Donna
Eldridge
Clerk Lori Bailey $150 $150
BOCC Leslie Locke $25 $25
District Court Tracie Wilburn, Leanne Dotson, Mnnica Kelly, $300 $600 $900
Tracy Lake, Carol Guthrie, Adiel Rogers, Julie
Shannon
Juvenile Services Carol Palmer $50 $50
Prosecuting Attorney Jan Chadbourne $500 $500
Sheriff Susan Zoya, Patricia Tisher $200 $2,500 $2,700
Superior Court Michelle Moore $50 $50
Treasurer Janet Holbrook $1,000 $1,000
Advance Travel Janet Holbrook $10,000 $10,000
Total Cu"ent Expense $2,270 $1,375 $13,000 $16,645
SPECIAL REVENUE
Public Health Susan Parke $280 $800 $1,080
Resolution No.
re:
Re-establishing Cash Drawer, Petty Cash Accounts and Revolving Fund Amounts in Varioos
County Departments
Depal1menl/Fund Custodians Cash Petty Revolving Total
Drawer Cash a,eddng
Animal Services Pat Tischer, Alex Mintz $80 $35 $I15
Connnunity Development Lisa Keller, Rose Ann CarrolI $200 $200
Roads Nancy Hert, Cathy Taylor $100 $400 $500
Parks & Recreation Chris Macklin $100 $100
Jefft:om Kathy Young $25 $839.93 $864.9.3
WSU Extension Laurie Meyer, SalIy Chapin $200 $200
Total SpeciJU Revenue $860 $160 $2,039.93 $3,059.93
INTERNAL SERVICE
Infonnation Services Sara Mcintyre $100 $100
ENTERPRISE
Solid Waste - Scales Connie Turpin $2,100 $2,100
Solid Waste - MRW Darrel Erfle $100 $100
Solid Waste - Drop Box I Thomas Johnson $125 $125
Solid Waste - Drop Box 2 Patrice Star $125 $125
JC Fair Sue Mcintyre $12,537.70 $12,537.70
APPROVED AND ADOPTED this _ day of February, 2011.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
John Austin, Chair
ATTEST:
Phil Johnson, Member
Lorna Delaney, CMC
Clerk of the Board
David Sullivan, Member