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SUMMARY
JEFFERSON COUNTY Job Description
Bookkeeper -Clerk Hire Public Works
Financial Management
Financial Manager
No No Level 3 No Human Resources Analyst
March 11, 2026
Perform bookkeeping activities for various Public Works funds, processes financial transactions and retains records by performing the following duties. This position receives general supervision
and direction from the Financial Manager.
This is a Clerk Hire position, which may work a maximum of 69 hours per month.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions. Other duties may be assigned.
Deposits and codes revenues for various funds including grant revenue, campground fees, permit fees and Solid Waste account deposits.
Audits and reconciles, files and maintains daily cash, credit card and charge receipts for Solid Waste.
_ Collects and processes accounts receivable payments, creating transmittals in spreadsheet and data
entry in the appropriate accounting software programs.
Assists with setup, maintains and updates the Solid Waste accounting software program including the charge account customer database and commodity files. Assist with the billing process for Solid Waste charge accounts.
Enters new projects into the appropriate software database, bills and records payments on projects and maintains the billing files and records.
Reconciles daily and monthly bank statement activity and monitors bank balance for transfer of
funds_
Creates, compiles, updates and distributes monthly reports to show statistics such as cash receipts and expenditures, Solid Waste and long-haul activity, accounts payable and receivable, profit and
loss and other items pertinent to business operations. Provides various personnel with computer
Jefferson County Job Description: Clerk Hire-Bookkeeper
printouts of projects and budget status.
Assists and backs up Bookkeeper III with the following: enters daily and monthly time records into
computer, edits and submits to the Auditor for processing, answers payroll related questions,
updates and balances employee leave records and compensatory time each month.
Assists and backs up Bookkeeper II and Bookkeeper III with the following: researches, verifies,
codes and enters invoices to appropriate project and General Ledger accounts, enters invoices into
the appropriate computer program, edits and prints voucher covers and detailed reports with
invoices, distributes vouchers to Department managers for approval, forwards vouchers to Auditor
for processing, balances various vendor accounts with statements for missing invoices, misapplied
payments and past due balances, and contacts vendors to review accounts and answers questions.
Assists Financial Manager with year-end procedures, budgeting process and updating monthly
spending plans and monthly Department of Revenue reporting.
Accountable for specific accounting project steps.
Participates in self-directed team process to set work level expectations, goals and objectives.
Operates a vehicle to drive between office locations and attend meetings or conferences.
Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodation may be made to enable individuals with disabilities to
perform the essential functions.
EDUCATION and/or EXPERIENCE
Associates degree (AA) in accounting and two (2) years governmental or related
bookkeeping experience and/or training;
OR
High school diploma or (GED) and four (4) years governmental or related
bookkeeping experience;
OR
An equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and
maintenance instructions and procedure manuals. Ability to write routine reports and
correspondence. Ability to speak effectively before groups of customers or
employees of organization.
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Jefferson County Job Description: Clerk Hire-Bookkeeper
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions,
proportions, percentages, area, circumference and volume. Ability to apply concepts
of basic algebra and geometry.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in
situations where only limited standardization exists. Ability to interpret a variety of
instructions furnished in written, oral, diagram or schedule form. Ability to audit and
compare input and output data in various systems to find discrepancies and ensure
completeness and accuracy.
COMPUTER SKILLS
To perform this job successfully, an individual should have a working knowledge of
complex database software; internet content-management systems; spreadsheet
software; word processing software; enterprise financial management software; and
the ability to learn specialized accounting software.
CERTIFICATES, LICENSES, REGISTRA TiONS
Valid Washington State Driver's License
Must pass criminal background check.
OTHER KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of theory and practice of governmental accounting principles and methods of payroll
and accounts payable and administrative processes.
Ability to operate a computer and use standard software. Proficiency in Microsoft Excel and Word.
Ability to adapt to new and modified equipment and software which may be acquired. Ability to use
a calculator.
Ability to work accurately and independently in a responsible manner to meet strict deadlines.
Ability to be self-directed and conscientious with regard to deadlines, detail, completeness and
accuracy.
Ability to maintain confidentiality of payroll and personnel records.
Ability to adapt to changing and evolving technology including software programs, databases and
mobile devices.
Ability to consult with department personnel, in person or by phone, regarding payroll, vouchers
and computer assistance.
Ability to perform assignments under conditions of frequent interruptions, crowded surroundings
and sometimes high levels of activity with a high standard for accuracy, completeness and
efficiency.
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Jefferson County Job Description: Clerk Hire-Bookkeeper
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodation may be
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, sit, use
hands to finger, handle or feel and talk or hear. The employee frequently is required to reach with
hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch
or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, peripheral vision,
depth perception and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodation may be
made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
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