HomeMy WebLinkAboutWORKSHOP re Auditor's Office Annex relocation1
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
FROM: Josh D. Peters, County Administrator
Shawn Frederick, Central Services Director
DATE: March 16, 2026
RE: WORKSHOP re: Space Planning Options for Relocating Auditor’s
Annex Staff upon Termination of the Port of PT Lease
STATEMENT OF ISSUE: As part of the 2026 budget process in late 2025, the Board
directed staff to terminate the Port of Port Townsend Lease (Auditor’s Annex) to reduce
ongoing costs to the General Fund. The target date given to Central Services staff was May 31,
2026. The Port lease terminates in September 2026, though the County has provided notice to
the Port for early termination (end of May 2026). Definitive direction is required now to be
able to vacate the Auditor’s Annex on Port property this year or to extend the Port lease.
ANALYSIS: To accomplish vacating the Port property by May 31, 2026, space planning and
relocating staff have been necessary. Based on discussions with internal stakeholders, Central
Services developed information on five scenarios. The Board was introduced to these
scenarios and other factors shared by potentially affected electeds and staff on March 9. Each
option was listed with current location, proposed location, office type, timeline for completion,
and cost estimates. On March 11, the Auditor’s Office has proposed a space scenario
(attached) to accommodate Auditor’s staff within the Courthouse.
At this juncture, the two most viable options are the following:
1. Accept the March 11 Auditor space scenario. Direct Central Services to pursue
implementation, which includes commitment to appropriation of funds. The most
likely timeline for implementation implies County withdrawal of early lease
termination with the Port. The Auditor’s Annex on Port property would be vacated on
or before the least termination date in September 2026. Appropriations would include
lease and utility payments for the Auditor’s Annex at the Port through the lease period.
2. Extend the Port lease for the Auditor’s Annex, including a six-month early termination
provision. Continue space planning for the Courthouse and Courthouse Annex (i.e., the
building in back). Incorporate decision points and projected expenses into the 2027
budget process.
FISCAL IMPACT: The fiscal impact will be dependent on which option is selected.
2
RECOMMENDATION: Review scenarios and determine which option best aligns with the
county’s Strategic Plan.
REVIEWED BY:
_______________________________ _______________
Josh D. Peters, County Administrator Date
3/12/2026
Jefferson County Court House
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