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Home My WebLink About022811_ca02 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of Commissioners FROM: Jefferson County Sheriff's Office Sheriff Tony Hernandez DATE: February 1fJ, 2011 RE: Community Litter Cleanup Program 2011-2013 STATEMENT OF ISSUE: An adult inmate crew are trained and supervised by a JCSO Corrections Officer to collect roadside litter and materials fTom illegal dumping. This program is funded through the Department of Ecology. ANAL YSIS: The County has been successful in the collection of litter and illegally dumped materials for several years as a result of participation in this state-supported program. This success also relies on our well-established relationships with the Jefferson County Solid Waste Division and Jefferson County Health Dept. and other parties concerned with the abatement of the on-going problem of litter in Jefferson County. The funds made available to us offset a portion of the work crew coordinator's salary, cover equipment and disposal costs, provide a working opportunity to inmates, and contribute to a cleaner, safer environment. FISCAL IMPACT: The total two year contract is $36,325 and the value of community investment is $83,960. RECOMMENDATION: Approval of Contract DEPARTMENT CONTACT: Sheriff Hernandez REVIEWED BY: d:sA Date Department of Ecology Waste 2 Resources Program FOR ECOLOGY USE ONLY DEPARTI....,ENT OF Application # ECOLOGY Stateo/Wa'hing,on Application for Community Litter Cleanup Program Funds 2011-13 Submit a single copy of this application to your project officer. Submit only Q!}g application for all projects Section 1 Applicant Information Applicant Name Jefferson County Signature of Applicant: The applicant is the county solid waste planning authority. Applicant Address 79 Elkins Road Port Hadlock,WA 98339 Date Print Name and Title: Phone E-Mail Fax David Sullivan, Chairman 36 385-9100 'effbocc@co. 'efferson.wa.u The above Applicant certifies that the information submitted is true and correct to the best of his or her knowledge and that he or she is authorized to submit this a lication. Section 2 Recipient Information The recipient is the government agency that will actually receive the funds and with whom Ecology will enter into a contract. Complete a separate Section 2 for more than one recipient. Federall.D. Number 91-6001322 Recipient Name Agency Jefferson County Sheriff Office Address 79 Elkins Road Preparer's Name and Title Phone E-Mail Fax Eric Egnew-Work Crew Coordinator 360-385-3831 eegnew@co.jefferson.wa.us 360-379-0521 Billing Contact Name Phone E-Mail Fax Susan Zoya 360-385-3831 szoya@co.jefferson.wa.us 360-379-0513 x745 Address Payments Should be Mailed to PROJECT AMOUNT REQUESTED Litter Pickup and Illegal-Dump Cleanup 36,325 The undersigned agrees that if a contract is executed on the basis of this app"cation~:;; recipient will g;t:;IY wit "~ plicable statutory provisions, and with the applicable tenns, conditions, and procedu,f'(;s.&11fij partment of Ec ogy. ( Signature of official authorized to obligate recipient's resources . Date Z IV- "'-.. A rrvwL, / ( ./ ECY 070-26 Rev 1111 This form is available nline at httn:fl .ecv.wa,novJnro ants/c1cD.htm! I't : Section 3 Project Information Recipient Name (from Section 2) Jefferson County Sheriff Office Amount of Funds Requested Project Start Date Project End Date 36,325 07/01/2011 06/30/2013 You may attach 1 - 2 additional sheets of paper, if needed, to describe your project. GOAL STATEMENT - Describe the general goal you wish to accomplish through this contract To locate and clean heavily littered roadways, illegal dumpsites within Jefferson County as identified by various sources. As an incentive to become a member of the work crew is to reduce time within the facility for low risk inmates. The work crew is a valuable tool in education as well as a deterrent and gives inmates a sense of accomplishment in makinQ their communitv a cleaner Dlace to reside. PROJECT DESCRIPTION - Identify all partners in the project and the roles they play. Also demonstrate readiness to proceed in detailing how each phase of the project will occur: collection, schedule, transport, disposal, etc. Describe how you will coordinate with other litter control groups (EYC, WSDOT, WDOC). The Recipient shall supervise an adult inmate crew housed at the Jefferson County jail, three days per week during the summer and two-three days per week in the winter to clean state, county and city roadsides. Litter and illegal dumpsite cleanup shall occur for selected roadways and controlled areas by request and agreement with municipal, state and federal agencies. The crew shall be comprised of up to five (5) inmates and one supervisor. The supervisor shall be responsible for scheduling and coordinating daily activities for the work crew in coordination with the road department, other agency jurisdictions and complaint letters from the general public. The crew shall be responsible for loading and transporting the litter for disposal except in situations of excessive quantities and/or large items. In these situations, the Recipient shall coordinate with the roads department for pick up and transport. If possible, litter will be collected by the work crew and disposed of at the Jefferson County Landfill on the same day. ELIGIBLE COSTS -Identify what costs you are requesting the CLCP to reimburse. The Recipient shall be awarded funds to pay for a portion of the work crew supervisors salary and benefits which is solely dedicated to litter pickup efforts; fuel costs and vehicle and trailer maintenance; contract eligible training; a portion of contract eligible disposal costs; and 10% of administration costs. COMMUNITY INVESTMENTS - List all partners committed to the project, including volunteers and other participants, donated goods and services, waived tipping fees, etc. These demonstrate the degree of local cooperation and investment. Community investments include the following: Jefferson County Sheriff Office will provide office space, administration costs, and phone. Jefferson County Health Department will provide Iiason for illegal dumpsites, follow-up enforcement. Goodman Sanitation is providing sani-cans for inmate use during litter Dick-up with no charae for rental. ESTIMATED/EXPECTED OUTCOMES/IMPACTS - Estimate what the project will accomplish. These are the same measures you will be required to track and report regularly. For Litter Pickup and IIleaal-Dump Cleanup*: 350 Road miles to be cleaned 30.000 Pounds of litter collected 40 Acres to be cleaned 25,000 Pounds of debris from illegal dumps ~ Illegal dumpsites to be cleaned 2000 Supervisor hours 7000 Pounds of material recycled 8000 Total crew hours 'Ecology recognizes that at this time you may not be able to estimate the amounts of material you will clean up, but you need to be aware that Ecology will expect you to measure these for your progress reports. Section 4 Proposed Budget I Recipient Na~e (from S~ction 2) - - ~.... Jefferson County Sheriff Office -~-l Use this section to show your estimated costs and contributions. Show the total value of community investment, the total amount of Ecology funds requested, and the total cost of all projects. Please call your Ecology project officer if you have questions. ---...--.--..-....--.....-....--.-....-- Litter Cleanup Activities Illegal-Dump Totals Cleanup Activities Value of Value of Value of Cost Categories Ecology $ Community Ecology $ Community Ecology $ Community Investment Investment Investment Administration t3622.00 (Ecology share not to exceed 10% 1811.00 7000 1811.00 7000 14,000 of total contract amount) 5000 5000 10,000 Equipment, Tools, and Supplies (Ust individually- should not include Tools & Trucks purchases) Grapplers, Gloves, Footwear, Safety Equipment, Collection Bags Dis posa I Costs ~50 1150 ~100 ~rew Supervisor 64240 64240 20602 64240 1 0,301 10,301 Salaries/Benefits Paid Crew 0 0 0 0 0 0 Salaries/Benefits (cannot include correction crews) Non-Crew 0 0 0 0 0 0 Salaries/Benefits 2860 2860 5720 Other Sani-can Value of Value of Value of Ecology $ Community Ecology $ Community Ecology $ Community TOTALS Investment Investment Investment $18062 $74100 $18262 $9860 $36325 $83960 Estimated Costs and Contributions If you need this form in an alternate format, please call the Waste 2 Resources Program at 360~407-6900. 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