HomeMy WebLinkAboutParks and Rec Funding and Service Options 2026 onwardParks and Rec Funding and
Service Options
PRELIMINARY WORKING DRAFT
FOR PURPOSES OF DISCUSSION AND FEEDBACK
The Problem Summary
•The 2026 Parks and Recreation GF Transfer was reduced by 25% or $249,689.
•Parks and Recreation received an additional $100,000 in grant funding from LTAC.
•Fundraising revenue added to 2026 budget in December –
•Parks and Rec was directed to maintain status quo services (April 1 Deadline)
•The fundraising initiative has proved unfeasible to date
•Expenses out of P & R control including insurance, utilities, and interfund transfers increased by approximately 95k in 2026 & monthly expenditures have continued.
What About the Future?
Path #1
•Reduce services and expenditures through end of 2027 ASAP
•Continue to depend on the General Fund
•Services and expenditures will continue to be reduced every year until…??
Path #2
•Reduction in expenditures services now through the end of 2027
•Pass a levy lid-lift for parks and recreation on November 3, 2027
Review of Parks and Rec
Services
A wide array
of parks and
facilities.
Partnerships,
volunteers,
caretakers.Caretaker/CampHostPartnershipAdopt-A-ParkPark Name and AddressAcresTrail MilesSalt Water AccessLake or River AccessCampgroundRegional Day Use ParkSports FacilityRegional Nature ParkPlaygroundStadiumStaff MaintainedPortable ToiletVault ToiletRestroom Toilet StallsTrash Cans1 Broad Spit Park 44 1 1 1
1 1 Bob Bates Little League Field 20
1 1 Deema Smakman Field 7
1 1 Camp Beausite NW 60 1
1 Cape George Trailhead Park 43 4 1 1 1
1 Chimacum Park 0 1 1
1 Courthouse Park 2 1 1
1 East Beach Park 1 1 1 1 1 1
2 1 Gibbs Lake Park 670 12 1 1 1 1 1 3
1 1 H.J. Carroll Park 50 1 1 1 2 1 6 8
1 Hicks Park 1 1 1 1 1 1
1 1 Indian Island Park 220 2 3 1 1 1 1 4
1 1 Irondale Beach Park 13 1 1 1 1 1 1
1 Irondale Community Park 3 1 1 1 1 1
1 Lake Leland Day Use Park 1 1 1 1 1 1 2
1 Lake Leland Campground 14 1 1 2 4
1 Lower Oak Bay Park 30 1 1 1 1 1 1
1 Memorial Athletic Field 1 1 1 7 6
1 North Beach Park 1 1 1 1 3 2
1 Port Townsend Community Center 1 1 1 4 3
1 Quilcene Community Park & Campground 8 1 1 1 1 3
1 Quilcene Riverside Park 1 1 1 1
2 1 Upper Oak Bay Park 5 1 1 1 1 1 2
5 3 2 23 1194 19 13 5 4 12 1 4 6 1 19 9 7 17 43
2025
Recreation
Programs
Enrolled Contact
Hours Participant Hours
37 12 444
18 8 144
271 180 12195
5 8 40
45 32 360
250 60 15000
5 8 40
15 24 120
26 16 416
77 24 1848
177 216 9558
26 20 520
121 27 3267
10 18 180
15 12 180
9 12 108
247 315 11115
1857 1436 55,495
6860 4 27440
8717 1440 82935
PT Rec Ctr Free Drop In
Grand Total All Programs
Total for Registered Programs
Spring Beginner Sports
Summer Beginner Sports
Youth Rec Fall Soccer League
Jr. Hoops Youth Basketball League
Family Pick-Up Futsol Game
JeffCo Skate Jam - JeffCo Skate Jam
18+ Coed Pick Up Futsol
Youth Intro to Wrestling
18+ Coed Pick Up Volleyball
Youth Summer Basketball Camp
Youth Summer Volleyball Camp
18+ Coed Softball League
Beginners Sports - June Thursday Class
Youth Rec Spring Soccer League
Sunday Hoops at HJ Carroll
Activity
March Youth Basketball Open Gym
Girls Spring Basketball Clinic
Recreation
Programming
Vital
Statistics
Jefferson County Recreation Program Vital Statistics 2025
Number of Recreation Programs 16
Number of Program Registrations 1,349
Estimated Number of Free Drop-In Rec Participants*6,860
Registered Participant Hours 55,495
Free Drop In Rec Participant Hours 27,440
Grand Total Participant Hours 82,935
Total Recreation Program Revenue 54,014$
Total Actual Recreation Program Expenses 291,575$
Fee Basis (Cost Recovery %)18.52%
Total Cost for 1 Hour of Programming for 1 Participant 3.52$
Average Fee for 1 Hour of Programming for 1 Participant 0.65$
Total Recreation Program Subsidy 237,561$
General Fund Expenditure for 1 Participant for 1 Hour 2.86$
*Note that this does not represent the number of unique individuals
Volunteerism
Actual Actual Actual
Annual Donations of Volunter Labor 2023 2024 2025
Hours 4809 5522 4872
$ Value 152,926$ 214,370$ 195,562$
FTE Equivalent 2.31 2.65 2.34
Parks and Rec Staffing
Road MP Weekday Weekend Weekday Weekend Weekday Weekend Weekday Weekend Weekday Weekend Weekday Weekend
Gibbs Lake 0.91 67 59 168 351 151%495%2.51 5.95 13.70%44.99%
Gibbs Lake 1.32 39 35 76 131 165 211 323%274%1.95 3.74 20.19%24.94%
HJ Carroll Park Road 0.02 464 337 538 537 707 866 52%59%1.16 1.59 3.27%5.40%
Moore St (IBP)Entrance 138 163 405 678 463 535 193%316%2.93 4.16 12.09%28.72%
Portage Way 0.21 99 223 171 316 73%42%1.73 1.42 6.61%3.79%
East Beach Park 0.02 97 133 162 x 67%x 1.67 x 6.09%x
Indian Island Park Ro 0.01 70 121 170 349 143%188%2.43 2.88 12.99%17.13%
Average Park Use Increase 143%229%2.05 3.29 10.71%20.83%
Counts were taken August 10 to August 16, 2009; August 10 to August 17, 2020; and July 28 to August 7, 2025. Counts are average daily two way traffic (ADT).
Park Use Based on Road Counters Summary 2009 to 2025 (Average Daily Two Way Traffic)
2009 2020 2025 % Increase Factor Change Average Annual Increase
Park Use Vs FTE
•Assume modest park use increase of 5% per year
•From 2000 to 2026 that is 255% growth or a growth factor of 3.56x
•FTE in 2000 = 7.07
•If FTE was tied to park use then there would be 25 Parks FTE
•FTE in 2026 (beginning June 1) = 6.00
SHORT TERM OPTIONS
Introduction to Short Term Options
•Projections through 2027
•Unexpected expenses will cause further reductions.
•Assumes flat General Fund transfer in 2027
•Assumes LTAC at $150,000 total
•2028 and beyond will include additional reductions each year
Options
Budget
Summary
2026
STATUS OPTION OPTION OPTION
REVENUE:QUO A B C
Beginning Fund Balance 261,511$ 125,124$ 125,124$ 125,124$
Recreation Programs 61,050$ 54,250$ -$ 54,250$
HJC Field / Pavilion / Shelters 13,500$ 13,500$ 13,500$ 13,500$
Memorial Field Revenue 15,900$ -$ 15,900$ -$
Transfer from Hotel/Motel 150,000$ 150,000$ 150,000$ 150,000$
Transfer from General Fund 750,000$ 750,000$ 750,000$ 750,000$
Transfer from Parks Improvement 15,000$ 50,000$ 15,000$ 15,000$
Total Revenues 1,005,450$ 1,017,750$ 944,400$ 982,750$
EXPENDITURES:
RECREATION
Salaries/Benefits 254,932$ 218,927$ -$ 218,927$
Supplies & Services 34,500$ 28,250$ -$ 28,250$
Interfund Payments 49,919$ 16,500$ -$ 16,500$
Total Recreation 339,351$ 263,677$ -$ 263,677$
MEMORIAL FIELD
Salaries/Benefits 104,336$ 23,139$ 111,920$ -$
Supplies / Services/ Utilities 59,950$ 49,950$ 59,950$ -$
Interfund Payments 22,163$ 13,163$ 22,163$ -$
Total Memorial Field 186,449$ 86,252$ 194,033$ -$
GENERAL PARKS
Salaries/Benefits 414,342$ 406,860$ 439,808$ 430,000$
Supplies / Services/ Utilities 162,763$ 124,263$ 162,763$ 115,263$
Interfund Payments 138,454$ 137,563$ 137,563$ 137,563$
Total General Parks 715,559$ 668,686$ 740,134$ 682,826$
TOTAL PARKS & RECREATION 1,241,359$ 1,018,615$ 934,167$ 946,503$
Ending Fund Balance 25,602$ 124,259$ 135,357$ 161,371$
2027 OPTIONS
Implementation Timing
•Budget calculations are based on complete implementation by June 1,
2026
•Implementation needs to begin on April 1, 2026
•Delay could result in fund balance below statutory minimums in 2026.
Option A: Summary
•Vacate PT Rec Center,
•No grounds maintenance, remove
playground
•Expand Adopt-a-Park
•North Beach, Hicks, and
Courthouse in Program
•Along with Indian Island and
Irondale beach since 2010
•Caretaker at Memorial Field
•no staff support
•Remove portable toilets
•Hicks, Indian Island, Irondale
Beach, East Beach, and Gibbs Lake
•Remove trash service
•Hicks, Irondale Beach, North
Beach, and East Beach
•Future skate park
•No professional maintenance
•Attempt to organize volunteers
Option A: Recreation Program
•Three clerk –hire laid off
•Two regular staff (1 full time and one ½ time) move offices to Public
Works
•Recreation programs continue as before minus anything based fully
in the PT Rec Center.
Option A: Memorial Field
•Construct an RV site for a new caretaker
•No professional parks maintenance services
•Caretaker will serve 20 hours/week, 5 days a week
•Pilot program to operate as a day use park.
•Limit irrigation to the actual athletic field
•Recreational sports only
•Resources are not adequate to support E. Jefferson Rivals Sports -(unless new
partnership with schools)
•No car shows –the field will not withstand this use
Option A: Parks Maintenance
•One clerk-hire laid off
•One full time maintenance person laid off
•No annual field treatments
•No JSCO security partnership
Option A: Other Considerations
•Manager will be diverted
•Existing Capital projects will be delayed
•Memorial Field
•Future Capital projects, grants etc unlikely
•Preventative maintenance will be reduced or eliminated
•PROS Plan could be delayed
•Minimal support for the JCPRAB
•Special programs such as tour and volunteer appreciation at risk
Options
Budget
Summary
2026
STATUS OPTION OPTION OPTION
REVENUE:QUO A B C
Beginning Fund Balance 261,511$ 125,124$ 125,124$ 125,124$
Recreation Programs 61,050$ 54,250$ -$ 54,250$
HJC Field / Pavilion / Shelters 13,500$ 13,500$ 13,500$ 13,500$
Memorial Field Revenue 15,900$ -$ 15,900$ -$
Transfer from Hotel/Motel 150,000$ 150,000$ 150,000$ 150,000$
Transfer from General Fund 750,000$ 750,000$ 750,000$ 750,000$
Transfer from Parks Improvement 15,000$ 50,000$ 15,000$ 15,000$
Total Revenues 1,005,450$ 1,017,750$ 944,400$ 982,750$
EXPENDITURES:
RECREATION
Salaries/Benefits 254,932$ 218,927$ -$ 218,927$
Supplies & Services 34,500$ 28,250$ -$ 28,250$
Interfund Payments 49,919$ 16,500$ -$ 16,500$
Total Recreation 339,351$ 263,677$ -$ 263,677$
MEMORIAL FIELD
Salaries/Benefits 104,336$ 23,139$ 111,920$ -$
Supplies / Services/ Utilities 59,950$ 49,950$ 59,950$ -$
Interfund Payments 22,163$ 13,163$ 22,163$ -$
Total Memorial Field 186,449$ 86,252$ 194,033$ -$
GENERAL PARKS
Salaries/Benefits 414,342$ 406,860$ 439,808$ 430,000$
Supplies / Services/ Utilities 162,763$ 124,263$ 162,763$ 115,263$
Interfund Payments 138,454$ 137,563$ 137,563$ 137,563$
Total General Parks 715,559$ 668,686$ 740,134$ 682,826$
TOTAL PARKS & RECREATION 1,241,359$ 1,018,615$ 934,167$ 946,503$
Ending Fund Balance 25,602$ 124,259$ 135,357$ 161,371$
2027 OPTIONS
Option B
•Vacate the PT Rec Center.
•Delete the entire Recreation Program.
•Three clerk hire staff laid off.
•Two regular staff laid off.
•Recreation equipment declared surplus.
Options
Budget
Summary
2026
STATUS OPTION OPTION OPTION
REVENUE:QUO A B C
Beginning Fund Balance 261,511$ 125,124$ 125,124$ 125,124$
Recreation Programs 61,050$ 54,250$ -$ 54,250$
HJC Field / Pavilion / Shelters 13,500$ 13,500$ 13,500$ 13,500$
Memorial Field Revenue 15,900$ -$ 15,900$ -$
Transfer from Hotel/Motel 150,000$ 150,000$ 150,000$ 150,000$
Transfer from General Fund 750,000$ 750,000$ 750,000$ 750,000$
Transfer from Parks Improvement 15,000$ 50,000$ 15,000$ 15,000$
Total Revenues 1,005,450$ 1,017,750$ 944,400$ 982,750$
EXPENDITURES:
RECREATION
Salaries/Benefits 254,932$ 218,927$ -$ 218,927$
Supplies & Services 34,500$ 28,250$ -$ 28,250$
Interfund Payments 49,919$ 16,500$ -$ 16,500$
Total Recreation 339,351$ 263,677$ -$ 263,677$
MEMORIAL FIELD
Salaries/Benefits 104,336$ 23,139$ 111,920$ -$
Supplies / Services/ Utilities 59,950$ 49,950$ 59,950$ -$
Interfund Payments 22,163$ 13,163$ 22,163$ -$
Total Memorial Field 186,449$ 86,252$ 194,033$ -$
GENERAL PARKS
Salaries/Benefits 414,342$ 406,860$ 439,808$ 430,000$
Supplies / Services/ Utilities 162,763$ 124,263$ 162,763$ 115,263$
Interfund Payments 138,454$ 137,563$ 137,563$ 137,563$
Total General Parks 715,559$ 668,686$ 740,134$ 682,826$
TOTAL PARKS & RECREATION 1,241,359$ 1,018,615$ 934,167$ 946,503$
Ending Fund Balance 25,602$ 124,259$ 135,357$ 161,371$
2027 OPTIONS
Option C
•Retain a balanced inventory of regional parks
•HJ Carroll, Chimacum, Oak Bay (upper and lower), Lake Leland CG, Lake
Leland Day Use, Gibbs Lake, Indian Island, East Beach
•Vacate PT Rec Center
•Retain recreation program staff, base staff at PW
•Divest of other parks and facilities
Option C
What is “Divestiture”
•Transfer to another county department.
•Transfer for continued operations as a park to another agency such as
WDFW, State Parks, DNR, City of PT, Port of PT, Tribes, School Districts,
or a new special district.
•Transfer for some other public use.
•Partner with a new or existing non-profit using an agreement.
•Sell the property and use the revenue to improve the core facilities or
to aquire, build a different facility.
Option C: Parks and Facilities for Divestiture
•PT Rec Ctr and grounds
•Memorial Field
•Irondale Community
•East Quilcene Bay
•Irondale Community
•Courthouse
•Hicks
•Irondale Beach
•North Beach
•Quilcene Campground & Day
Use
•Deema Smakman Field
•Bob Bates Field
Options
Budget
Summary
2026
STATUS OPTION OPTION OPTION
REVENUE:QUO A B C
Beginning Fund Balance 261,511$ 125,124$ 125,124$ 125,124$
Recreation Programs 61,050$ 54,250$ -$ 54,250$
HJC Field / Pavilion / Shelters 13,500$ 13,500$ 13,500$ 13,500$
Memorial Field Revenue 15,900$ -$ 15,900$ -$
Transfer from Hotel/Motel 150,000$ 150,000$ 150,000$ 150,000$
Transfer from General Fund 750,000$ 750,000$ 750,000$ 750,000$
Transfer from Parks Improvement 15,000$ 50,000$ 15,000$ 15,000$
Total Revenues 1,005,450$ 1,017,750$ 944,400$ 982,750$
EXPENDITURES:
RECREATION
Salaries/Benefits 254,932$ 218,927$ -$ 218,927$
Supplies & Services 34,500$ 28,250$ -$ 28,250$
Interfund Payments 49,919$ 16,500$ -$ 16,500$
Total Recreation 339,351$ 263,677$ -$ 263,677$
MEMORIAL FIELD
Salaries/Benefits 104,336$ 23,139$ 111,920$ -$
Supplies / Services/ Utilities 59,950$ 49,950$ 59,950$ -$
Interfund Payments 22,163$ 13,163$ 22,163$ -$
Total Memorial Field 186,449$ 86,252$ 194,033$ -$
GENERAL PARKS
Salaries/Benefits 414,342$ 406,860$ 439,808$ 430,000$
Supplies / Services/ Utilities 162,763$ 124,263$ 162,763$ 115,263$
Interfund Payments 138,454$ 137,563$ 137,563$ 137,563$
Total General Parks 715,559$ 668,686$ 740,134$ 682,826$
TOTAL PARKS & RECREATION 1,241,359$ 1,018,615$ 934,167$ 946,503$
Ending Fund Balance 25,602$ 124,259$ 135,357$ 161,371$
2027 OPTIONS
Pros and Cons of Option A
Pros
•Spreads cuts across recreation
programs & parks maintenance
•Keep the Recreation Program
•Smallest loss of parks and facilities
•Minimizes RIFs
•Utilizes volunteers as well as new
and existing caretakers
•Possible partnership with schools
Cons
•Possible loss of interscholastic
sports at Memorial Field
•Possible unsustainable reliance of
volunteers
•Unsustainable and vulnerable
Pros and Cons of Option B
Pros
•Simplest in regards to
implementation
Cons
•The impact falls on children and their
families
•Permanent loss of a unique, productive,
high impact, and low cost program
•Irreplaceable
•Loss of ‘leverage’ (facilities and volunteers)
•Loss of revenue & facility access
•Health, economic, and safety issues
Pros and Cons of Option C
Pros
•Spreads cuts across recreation programs & parks maintenance
•Keep the Recreation Program
•Smallest loss of parks and facilities
•Minimizes RIFs
•Long term sustainability if successful
Cons
•Risk of permanent loss of irreplaceable parks and facilities
•Implementation will take years
•Success of implementation is questionable
•Resources needed to initiate implementation, monitor & maintain partnerships
•Risk to RCO Grant eligibility (Memorial Field operations)