HomeMy WebLinkAbout032326A AGENDA PACKET1
AGENDA
Jefferson County Board of Commissioners
Regular Meeting – Monday, March 23, 2026 at 9:00 a.m.
This is a Hybrid meeting: Virtual and In-Person Attendance at
Jefferson County Courthouse – Commissioners’ Chambers
1820 Jefferson Street, Port Townsend, WA
Heather Dudley-Nollette, District 1 | Heidi Eisenhour, District 2 | Greg Brotherton, District 3 – Chair
To view Agenda items, meeting materials and comments received, click here: www.co.jefferson.wa.us – Services
Laserfiche Web Portal (username and password is: public)– Board of Commissioners – BOCC Agenda Packets
2026 Weekly Agenda Items – Month of the meeting – Day of the meeting
You can join this meeting by using the following methods:
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all methods first before calling 360-385-9100 to report any issues.
Individuals may provide Public Comment using the following methods:
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Email: You may submit comments/correspondence to us at: jeffbocc@co.jefferson.wa.us up through
11:59 p.m. the day before the meeting.
Public Comment Periods are dedicated to listening to the public. Each person may address the Board one time
during these periods. To ensure equal opportunity for the public to comment, all comments shall be limited to 2 or
3 minutes per person, depending on the volume of public in attendance. Some Agenda items may have additional
Public Comment Periods – these comment periods are for listening to comments specific to that Agenda item. The
Chair may add additional Public Comment Periods throughout the meeting.
9:00 a.m. CALL TO ORDER
9:01 a.m. PUBLIC COMMENT PERIOD – ALL TOPICS
Zoom Meeting: https://zoom.us/j/93777841705
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Agenda: March 23, 2026
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No set time APPROVAL AND ADOPTION OF THE CONSENT AGENDA:
Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If
separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular
Agenda, at the request of any of the Commissioners).
1. HEARING NOTICE re: First Quarter 2026 Budget Appropriations; Various Departments;
Hearing to be held on April 6, 2026 at 10:30 a.m. in the Commissioners Chambers located at
1820 Jefferson St, Port Townsend, WA 98368 (HYBRID)
2. RESOLUTION NO. ___ re: In the matter of providing an interfund loan to Community
Development Fund 143 from the General Fund
3. INTERLOCAL AGREEMENT, Amendment No. 3 re: Salish Behavioral Health
Administrative Services Organization (SBHASO); No fiscal impact; County Administrator;
Kitsap County; Clallam County, and Jamestown S’Klallam Tribe
4. AGREEMENT re: Community Center Management; Multi-year contract – first year $184,000;
Central Services; OlyCAP
5. AGREEMENT re: C-PACER energy audits; No fiscal impact; Department of Community
Development; Pacific ECS LLC
6. AGREEMENT re: Emergency Repair to the Quinault South Shore Road milepost 1.3;
377,373; Public Works; Washington State Department of Transportation
7. AGREEMENT re: Tarboo Creek culvert replacements; $20,000; Public Works; Northwest
Watershed Institute
8. AGREEMENT re: Gibbs Lake maintenance shop improvements; $11,466; Public Works; RJC
Painting and Handyman Service
9. AGREEMENT, Change Order No. 15 re: Phase 2 – Water Reclamation Plant for the PHUGA,
Project No. 405-2114-0, Commerce Project No. 22-96515-026; Contract increase from
10,693,241.66 to $10,712,377.70; Public Works; Interwest Construction
10. ADVISORY COMMITTEE REAPPOINTMENT re: Solid Waste Advisory Committee
SWAC); City of Port Townsend Representative – Steve King
11. ADVISORY COMMITTEE REAPPOINTMENT re: Solid Waste Advisory Committee
SWAC); Waste Connections Representative – Joey Deese
12. APPROVAL OF PAYROLL WARRANTS: Dated March 20, 2026 and totaling $81,274.70
13. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated March 16, 2026 and totaling
3,784,045.80
REGULAR AGENDA:
No set time PROCLAMATION re: Proclaiming March 25, 2026 as a day of recognition and
honor for Medal of Honor recipient Marvin Glenn Shields
Heather Dudley-Nollette, Commissioner Dist. 1
Joan and Richard Bennett
James Kelly, Veteran
Mike Gilmore, Veteran
Erik Poulsen, Veteran
Agenda: March 23, 2026
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No set time PROCLAMATION re: Keep Washington Working
Greg Brotherton, Commissioner Dist. 3
Natalia Duran, JCIRA Executive Director
Roberta Linderman, JCIRA Chair
Judy Alexander, Indivisible
No set time PROCLAMATION re: Proclaiming the month of April 2026 as Child Abuse
Prevention Month
Jessica Lowe, Children’s Advocacy Center Director
Anne Dean, YMCA VP of Social Impact
10:15 a.m. UPDATE re: Federal Lands in Jefferson County
Sula Jacobs, ONP Superintendent
Kelly Lawrence, USFS Supervisor
Jeff Bortner, Fire Management Officer
10:45 a.m. WORKSHOP re: Parks and Recreation services and funding
Eric Kuzma, Public Works Director
Matt Tyler, Parks and Rec Manager
No set time COMMISSIONERS BRIEFING SESSION
12:00 p.m. QUARTERLY ELECTEDS AND DIRECTORS’ COORDINATION
MEETING
Legislative recap
Roundtable
No set time RECESS
1:30 p.m. AFTERNOON SESSION
1:30 p.m. to 2:00 p.m. EXECUTIVE SESSION with the County Administrator, Chief Civil Deputy
Prosecuting Attorney (DPA), Sheriff, Deputy Fire Marshal, and DCD Director re:
Potential/Actual Litigation; Exemption as Outlined in the Open Public Meetings
Act, RCW 42.30.110(1)(i)
DISCUSSION, POTENTIAL ACTION with PUBLIC COMMENT re:
TOPIC OF THE EXECUTIVE SESSION
2:30 p.m. WORKSHOP re: Curbside recycling and garbage collection; low-income
discount
Al Cairns, Solid Waste Manager
Agenda: March 23, 2026
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No set time ADDITIONAL DISCUSSION ITEMS
No set time ADJOURNMENT (Adjourn by 4:30 p.m.)
COMMISSIONERS MEETING SCHEDULE
The Week of March 23, 2026
A snapshot of the meetings the Commissioners will be attending this week are notated below, and are
subject to change. If you would like to get more information on these meetings, please contact the
Commissioners’ Office at 360-385-9100 or send us an email at: jeffbocc@co.jefferson.wa.us
Monday, March 23, 2026
9:00 a.m. BOCC Meeting – Board
12:00 p.m. Electeds and Directors Coordination Meeting - Board
Tuesday, March 24, 2026
11:15 a.m. New Shelter Coalition Meeting – Greg
2:45 p.m. Intellectual and Developmental Disabilities Advisory Board Meeting - Heather
6:30 p.m. Quilcene SWAC Recycling Changes Outreach Meeting - Heidi
Wednesday, March 25, 2026
9:00 a.m. Olympic Peninsula Tourism Summit - Heather
1:00 p.m. Timber Counties Caucus Meeting – Hei di
2:30 p.m. Housing Fund Board – Greg, Heather
Thursday, March 26, 2026
9:00 a.m. JeffCOM Administrative Board Meeting – Greg
11:00 a.m. Hood Canal Bridge Project Steering Team Meeting with COWI – Heather
2:00 p.m. North Olympic Development Council Monthly Meeting 2026 Series – Heather
Friday, March 27, 2026
9:00 a.m. Connectivity Fair – Heidi, Heather
9:00 a.m. Olympic Region Clean Air Agency Board Meeting Preparation - Greg
12:30 p.m. KPTZ – Greg
Monday, March 30, 2026
No meeting – 5th Monday
Greg Brotherton is on vacation this week
Tuesday, March 31, 2026
2:30 p.m. Behavioral Health Advisory Committee Hybrid Meeting - Heather
Wednesday, April 1, 2026
2:30 p.m. Climate Action Committee Food Systems Resilience Workgroup - Heather
Thursday, April 2, 2026
10:00 a.m. Olympic Area Agency on Aging 2026 Council of Governments Meeting – Heidi
3:00 p.m. Jefferson County Parks and Recreation Advisory Board Meeting - Heidi
6:30 p.m. SWAC Recycling Changes Tri-Area – Heidi
Agenda: March 23, 2026
5
Friday, April 3, 2026
12:30 p.m. KPTZ – Heather
4:00 p.m. Jefferson County Historical Society Grand Re-opening - Heidi
The County has various Boards and Committees that are subject to the Open Public Meetings Act (OPMA).
Agendas for those meetings will be posted to the Jefferson County website calendar 24 hours prior to the start of
the meeting. Agendas will contain information on how to provide public comment, meeting access, and meeting
materials (if available).
For more information, go to: www.co.jefferson.wa.us and click on the Calendar tab.
COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA.
Americans with Disabilities Act (ADA) Accommodations Provided Upon Request
SON
ACCOUNTS PAYABLE WARRANT REPORT
WARRANT DATE: 03/16/2026
TOTAL: $3,784, 045.80
RECORDS OF ALL CLAIMS SUBMITTED FOR PAYMENT ALONG WITH VOUCHERS APPROVED BY THE BOARD
OF JEFFERSON COUNTY COMMISSIONERS ARE RETAINED BY THE JEFFERSON COUNTY AUDITOR AND
PUBLIC WORKS DEPARTMENT.
I THE UNDERSIGNED BOARD OF COUNTY COMMISSIONERS DO HEREBY CERTIFY UNDER PENALTY OF
PERJURY THAT THE MATERIALS HAVE BEEN FURNISHED, THE SERVICES RENDERED OR THE LABOR
PERFORMED AS DESCRIBED HEREIN, THAT ANY ADVANCE PAYMENT IS DUE AND PAYABLE PURSUANT TO
A CONTRACT OR IS AVAILABLE AS AN OPTION FOR FULL OR PARTIAL FULFILLMENT OF A CONTRACTUAL
OBLIGATION, AND THAT THE CLAIM IS A JUST, DUE AND UNPAID OBLIGATION AGAINST JEFFERSON
COUNTY AND THAT I AM AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM.
CHAIRPERSON, COMMISSIONER
COMMISSIONER, MEMBER
COMMISSIONER, MEMBER
Fund Summary
Check Run 03/16/2026
Row Labels Sum of AMOUNT
001 2,281,358.94
127 14,200.58
128 5,588.08
131 27,144.48
140 415.72
143 46,778.76
174 5,107.89
175 11,569.40
180 57,380.72
401 221,242.60
405 1,017, 282.97
406 678.82
501 68,200.19
502 6,202.40
505 1,612.00
506 10,656.79
507 8,625.46
blank)
Grand Total 3,784,045.80
To:
From:
Date:
Subject:
Statement of Issue:
JeffersonCountyBoardofCountyCommissionersConsentAgendaRequest
Board of Commissioners
Josh Peters, County Administrator
Eric Kuzma, Public Works Director c/J__-
March 23, 2026
Advisory Board Appointment (1) re: Solid Waste Advisory Committee
SWAC); Waste Connections Represent ative
Advisory Board Appointment
Advisory Board appointment (1) re: Solid Waste Advisory Committee (SWAC);
Waste Connections Representative
Analysis:
Public Works has received a request forthe reappointment to the SWAC fromJoey Deese as the
representative for Waste Connections, Inc., the Was hington Utilities and Transportation
Commission G-Certificated solid waste and recyclables hauler for East Jefferson County. Mr.
Deese was first appointed to SWAC on February 13, 2023, and his current term expired on
February 12, 2026.
Recommendation:
Approve the request for reappointment to the SWAC and update the SWAC membership list
accordingly.
Department Contact:
Al Cairns, Solid Waste Manager, Extension 213
Reviewed By:
Josh Peters, County Administrator Date
3/18/2026
To:
From:
Date:
Subject:
Statement of Issue:
Jefferson County
Board of County Commissioners
Consent Agenda Request
Board of CommissionersJoshPeters, County AdministratorEricKuzma, Public Works DirectorJMarch23, 2026AdvisoryBoard Appointment (1) re: Solid Waste Advisory Committee (SWAC); City of Port Townsend Representative
Advisory Board Appointment
Advisory Boardappointment (1) re: Solid Waste Advisory Committee (SWAC); City of Port TownsendRepresentative
Analysis:
Public Works has received a request forthe reappointmentto the SWAC from Steve King as therepresentativefortheCityofPortTownsend. Mr. King was firstappointed to SWAC on January1, 2021, andhis current term expired on February12, 2026.
Recommendation:
Approve the request for reappointment to the SWAC and update the SWAC membership listaccordingly.
Department Contact:
Al Cairns, Solid Waste Manager, Extension 213
Reviewed By:
Josh Peters, County Administrator Date
3/18/2026
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
FROM: Shawn Frederick, Central Services Director
DATE: March 23,2026
RE: Request for Board of County Commissioners approval of a
professional services agreement with OlyCAP for managing three
community centers: Tri-Area, Quilcene and Brinnon
STATEMENT OF ISSUE:
Olympic Community Action Plan(OlyCAP)was selected by the Board of County
Commissioners through the recent Community Center RFP process. Jefferson County has
contracted with OlyCAP for many years to manage three Jefferson County community centers:
Tri-Area, Quilcene and Brinnon.
ANALYSIS:
The attached five-year agreement provides funding for 4/1/2026—3/31/2031. The
professional agreement amount of 2026- 2027 is $184,000, for 2027-2028 is $147,000, for
2028-2029 is $110,400, for 2029-2030 is $$73,600, for 2030 -2031 is $36,000.
FISCAL IMPACT:
Fiscal Impact for 2026-2027 is $184,000, for 2027-2028 is $147,000, for 2028-2029 is
110,400, for 2029-2030 is $$73,600, for 2030 -2031 is $36,000, all to be paid out of the
Community Services Department—068 of the General Fund
RECOMMENDATION:
That the Board of County Commissioners approve the attached professional services
agreement with the OlyCAP for managing three Jefferson County community centers: Tri-
Area, Quilcene and Brinnon
REVIEWED BY:
g9A P foito.
03/20/ 26
Josh Peters, County Administrator Date
CONTRACT REVIEW FORM Clear Fomi
INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Olympic Community Action Programs(OlyCAP) Contract No: Olycap CommCtr 26-31
Contract For: Community Center Management Services Term: Through 2031
COUNTY DEPARTMENT: Central Services Department
Contact Person: Shawn Frederick
Contact Phone: 360- 385-9362
Contact email: sfrederick@co.jefferson.wa.us
AMOUNT: $184,000 in 2026 with 20%de-escalator
PROCESS:
Exempt from Bid Process
Revenue: n/a Cooperative Purchase
Expenditure: $184,000 Competitive Sealed Bid
Matching Funds Required: n/a Small Works Roster
Sources(s)of Matching Funds n/a Vendor List Bid
Fund# 001 RFP or RFQ
Munis Org/Obj 001-068 Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: I I N/A: P4-420.4 3/a o/0
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: I 1 N/A: LI 2 Z - 3,1 oa D/4
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
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PROFESSIONAL SERVICES AGREEMENT FOR
MANAGEMENT OF JEFFERSON COUNTY'S COMMUNITY CENTERS IN CHIMACUM,
QUILCENE AND BRINNON, WASHINGTON
THIS PROFESSIONAL SERVICES AGREEMENT FOR MANAGEMENT OF JEFFERSON
COUNTY'S COMMUNITY CENTERS IN CHIMACUM, QUILCENE AND BRINNON,
WASHINGTON("this Agreement") is entered into between the County of Jefferson, a municipal
corporation ("County"), and Olympic Community Action Programs (UBI Number 600 443 619,
Contractor"), in consideration of the mutual benefits, terms, and conditions specified below.
1. Project Designation. Contractor is retained by County to perform the following Project:
To operate the Community Centers owned by Jefferson County located in the Tri-Area at
10 W Valley Rd, Chimacum, WA 98325, 294952 US-101, Quilcene, WA 98376, and
306144 US-101, Brinnon, WA 98320 (collectively "Centers").
2. Scope of Services. Contractor agrees to perform the services identified on Exhibit A
attached hereto including the provision of all labor.
3. Time for Performance. This Agreement shall commence on April 1, 2026 and continue
through March 31, 2031. Work performed consistent with this Agreement during its term,
but prior to the adoption of this Agreement, is hereby ratified. Contractor shall perform
all services pursuant to this Agreement as outlined on Exhibit A. Time is of the essence
in the performance of this Agreement.
4. Payment. Contractor shall be paid by County for completed work and for services rendered
under this Agreement as follows:
a. Payment for the work provided by Contractor shall be made as provided in this section
4,provided that the total amount of payment to Contractor shall not exceed the amounts
per year and in total in Exhibit B, inclusive of all operating expenses .
b. Invoices.
i. Contractor shall submit itemized invoices by the fifteenth (15th) day of the month
for the previous month's expenses, unless otherwise agreed in writing by the
parties. County shall review each invoice promptly and shall notify Contractor in
writing of any identified deficiency, omission, or disputed charge within fifteen
15) business days after receipt. If County does not provide such written notice
within that period, the invoice shall be deemed administratively sufficient for
processing, subject to correction, additional documentation or cure as authorized
by section(4)(b)(ii).
ii. Contractor shall have thirty (30) business days after receipt of County's written
notice to provide correction, additional documentation or cure any identified
deficiency. County shall not deny reimbursement for an otherwise allowable charge
without first providing Contractor a reasonable opportunity to cure.
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iii. County shall pay all undisputed amounts within thirty (30) days after receipt of
invoice. County shall not withhold payment of undisputed amounts solely because
a portion of an invoice is disputed or under review.
iv. Disputed amounts shall be resolved pursuant to section 22 (Disputes).
c. Final payment of any disputed amounts shall be made promptly upon completion of
the dispute resolution process outlined in section 22.
d. If County terminates Contractor pursuant to section 18 for reasons that does not result
from Contractor's uncured material default, County shall pay Contractor within thirty
30) days of termination for:
i. All services properly performed consistently with the requirements of this
agreement through the effective date of termination;
ii. All approved and documented unreimbursed costs incurred prior to the effective
date of termination;
iii. All approved and non-cancellable obligations incurred by Contractor in reasonable
reliance on this Agreement prior to receipt of the termination notice; and
iv. (d) All reasonable, documented transition, closeout, and wind-down costs directly
resulting from the termination.
5. Ownership and Use of Documents. All non-confidential or de-identified documents,
drawings, specifications, and other materials produced by Contractor in connection with
the services rendered under this Agreement shall be the property of County whether the
project for which they are made is executed or not. Contractor shall be permitted to retain
copies, including reproducible copies, of drawings and specifications for information,
reference and use in connection with Contractor's endeavors. Contractor shall not be held
liable for reuse of documents or modifications thereof,including electronic data,by County
or its representatives for any purpose other than the intent of this Agreement.
6. Compliance with Laws. Contractor shall, in performing the services contemplated by this
Agreement,faithfully observe and comply with all federal,state,and local laws,ordinances
and regulations, applicable to the services to be rendered under this Agreement.
7. Maintenance of Records.
a. Each party shall maintain books, records, documents and other evidence that
sufficiently and properly reflect all direct and indirect costs expended by either to
perform this Agreement. These records shall be subject to inspection, review or audit
by personnel of both parties,other personnel duly authorized by either party,the Office
of the State Auditor, and federal officials so authorized by law.
b. All books, records, documents, and other material relevant to this Agreement will be
retained for six years after expiration of agreement. The Office of the State Auditor,
2
federal auditors,the Jefferson County Auditor, and any persons duly authorized by the
parties shall have full access and the right to examine these materials during this period.
c. If any litigation,claim or audit is started before the expiration of the six(6)year period,
the records shall be retained until all litigation, claims, or audit findings involving the
records have been resolved.
d. Records and other documents,in any medium,furnished by one party to this Agreement
to the other party, will remain the property of the furnishing party, unless otherwise
agreed.
8. Audit. An audit will be submitted to County upon request. Upon request, Contractor will
submit the most recent financial audit within 30 days.
a.Upon request, County shall have the option of performing an onsite review of all
records, statements, and documentation.
b.If County finds indications of potential non-compliance during the monitoring
process, County shall notify Contractor within ten (10) days. County and
Contractor shall meet to discuss areas of contention in an attempt to resolve issues.
c.Audit will provide statements consistent with the guidelines of Reporting for Other
Non-Profit Organizations AICPA SOP 78-10,and is performed in accordance with
generally accepted auditing standards and with Federal Standards for Audit of
Governmental Organizations, Programs, Activities and Functions, and meeting all
requirements of 2 C.F.R. Part 200, as applicable.
a. Indemnification. Contractor shall indemnify and hold harmless County, its past or
present employees, officers, agents, elected or appointed officials or volunteers (and
their marital communities), from and against all claims, losses or liability, or any
portion thereof, including reasonable attorney's fees and costs, arising from injury or
death to persons, including injuries, sickness, disease or death to Contractor's own
employees,or damage to property occasioned by a negligent act, omission or failure of
Contractor. Contractor shall be liable only to the extent of Contractor's proportional
negligence.
b. Contractor specifically assumes potential liability for actions brought against County
by Contractor's employees, including all other persons engaged in the performance of
any work or service required of Contractor under this Agreement and, solely for the
purpose of this indemnification and defense, .
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c. Contractor specifically waives any immunity under the state industrial insurance law,
title 51 RCW solely to the extent of the indemnity required by and stated in this section
9(c). This waiver and immunity shall not be construed as any broader waiver of
statutory immunity or limitation of liability. Contractor recognizes that this waiver was
specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of
mutual negotiation. If County incurs any costs to enforce the provisions of this
subsection,all cost and fees shall be recoverable from Contractor. If County incurs any
costs to enforce the provisions of this subsection, all cost and fees shall be recoverable
from Contractor.
d. This section shall survive the expiration or termination of this Agreement.
9. Insurance. Prior to commencing work, Contractor shall obtain at its own cost and expense
the following insurance coverage specified below and shall keep such coverage in force
during the terms of this Agreement.
a. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or used in
the performance of the work for a combined single limit of not less than$500,000 each
occurrence with County named as an additional insured in connection with Contractor's
performance of this Agreement. This insurance shall indicate on the certificate of
insurance the following coverage: (i)Owned automobiles; (ii)Hired automobiles;and,
iii)Non-owned automobiles.
b. Commercial General Liability Insurance in an amount not less than a single limit of
one million dollars ($1,000, 000) per occurrence and an aggregate of not less than two
2)times the occurrence amount($2,000,000.00 minimum)for bodily injury,including
death and property damage, unless a greater amount is specified in the contract
specifications. The insurance coverage shall contain no limitations on the scope of the
protection provided and include the following minimum coverage:
i. Broad Form Property Damage, with no employee exclusion;
ii. Personal Injury Liability, including extended bodily injury;
iii. Broad Form Contractual/Commercial Liability — including coverage for products
and completed operations;
iv. Premises—Operations Liability (M&C);
v. Independent Contractors and subcontractors;
vi. Blanket Contractual Liability; and,
vii. Employer's Liability or"Stop Gap" coverage.
c. Professional Liability Insurance liability insurance against legal liability arising out of
activity related to the performance of this Agreement,on a form acceptable to Jefferson
4
County Risk Management, with a limit of not less than in the amount of at least one
million dollars ($1,000,000). The professional liability insurance policy should be on
an "occurrence" form. If the professional liability policy is "claims made," then an
extended reporting periods coverage (tail coverage) shall be purchased for three (3)
years after the end of this Agreement, at Contractor's sole expense. Contractor agrees
its obligation to provide professional liability insurance shall survive the completion or
termination of this Agreement for a minimum period of three(3)years.
d. County shall be included as an additional insured under Contractor's Commercial
General Liability and Commercial Automobile Liability policies,but only with respect
to liability arising out of Contractor's negligent acts or omissions in the performance
of this Agreement. County shall not be required to be an additional insured under
Professional Liability coverage unless such status is commercially available and
permitted by the insurer. All insurance coverage shall be evidenced by one of the
following methods: (a) Certificate of Insurance; or, (b) Self-insurance through an
irrevocable Letter of Credit from a qualified financial institution.
e. Contractor shall furnish County with properly executed certificates of insurance that,
at a minimum, shall include: (i) The limits of overage; (ii) The project name to which
it applies; (iii) The certificate holder as Jefferson County, Washington and its elected
officials, officers, and employees with the address of Jefferson County Risk
Management, P.O. Box 1220, Port Townsend, WA 98368, and, (iv) A statement that
the insurance policy shall not be canceled or allowed to expire except on thirty (30)
days prior written notice to County. If the proof of insurance or certificate indicating
County is an "additional insured" to a policy obtained by Contractor refers to an
endorsement (by number or name) but does not provide the full text of that
endorsement, then it shall be the obligation of Contractor to obtain the full text of that
endorsement and forward that full text to County. Certificates of coverage as required
by this section shall be delivered to County within fifteen(15)days of execution of this
Agreement.
f. Failure of Contractor to take out or maintain any required insurance shall not relieve
Contractor from any liability under this Agreement, nor shall the insurance
requirements be construed to conflict with or otherwise limit the obligations concerning
indemnification of County.
g. Contractor's insurers shall have no right of recovery or subrogation against County
including its employees and other agents and agencies), it being the intention of the
parties that the insurance policies, with the exception of Professional Liability
Insurance, so affected shall protect both parties and be primary coverage for all losses
covered by the above-described insurance.
h. Insurance companies issuing the policy or policies to Contractor shall have no recourse
against County(including its employees and other agents and agencies)for payment of
any premiums or for assessments under any form of policy.
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i. All deductibles in the above-described insurance policies shall be assumed by and be
at the sole risk of Contractor.
j. Any deductibles or self-insured retention shall be declared to and approved by County
prior to the approval of this Agreement by County. At the option of County,the insurer
shall reduce or eliminate deductibles or self-insured retention, or Contractor shall
procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
k. Insurance companies issuing Contractor's insurance policy or policies shall have no
recourse against County (including its employees and other agents and agencies) for
payment of any premiums or for assessments under any form of insurance policy.
1. Any judgments for which County may be liable, in excess of insured amounts required
by this Agreement, or any portion thereof, may be withheld from payment due, or to
become due, to Contractor until Contractor shall furnish additional security covering
such judgment as may be determined by County.
m. Any coverage for third party liability claims provided to County by a "Risk Pool"
created pursuant to chapter 48.62 RCW shall be non-contributory with respect to any
policy of insurance Contractor must provide in order to comply with this Agreement.
n. County may,upon Contractor's failure to comply with all provisions of this Agreement
relating to insurance, withhold payment or compensation that would otherwise be due
to Contractor.
o. Contractor's liability insurance provisions shall be primary and noncontributory with
respect to any insurance or self-insurance programs covering County, its elected and
appointed officers, officials, employees, and agents.
p. Any failure to comply with reporting provisions of the insurance policies shall not
affect coverage provided to County, its officers, officials, employees, or agents.
q. Contractor's insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
r. Contractor shall include all subcontractors as insured under its insurance policies or
shall furnish separate certificates and endorsements for each subcontractor. All
insurance provisions for subcontractors shall be subject to all the requirements stated
herein.
s. The insurance limits mandated for any insurance coverage required by this Agreement
are not intended to be an indication of exposure nor are they limitations on
indemnification.
t. Contractor shall maintain all required insurance policies in force from the time services
commence until services are completed. Certificates, insurance policies, and
endorsements expiring before completion of services shall be promptly replaced. All
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the insurance policies required by this Agreement shall provide thirty (30)days' notice
prior to cancellation, suspension, reduction or material change in the policy, notice of
same shall be given to the Jefferson County Risk Manager by registered mail, return
receipt requested.
u. Contractor shall place insurance with insurers licensed to do business in the State of
Washington and having A.M. Best Company ratings of no less than A-, with the
exception that excess and umbrella coverage used to meet the requirements for limits
of liability or gaps in coverage need not be placed with insurers or re-insurers licensed
in the State of Washington.
v. County may request additional insurance only if there is a material change in scope that
creates a demonstrably increased risk beyond the services described in this Agreement,
and only to the extent such additional insurance is commercially available at
commercially reasonable rates. Any such change shall be implemented only by written
amendment signed by both parties.
10. Worker's Compensation(Industrial Insurance).
a. If and only if Contractor employs any person(s)in the status of employee or employees
separate from or in addition to any equity owners, sole proprietor, partners, owners or
shareholders of Contractor, Contractor shall maintain workers' compensation
insurance at its own expense, as required by title 51 RCW, for the term of this
Agreement and shall provide evidence of coverage to County, upon request.
b. Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws.This coverage shall include Employer's Liability with
limits meeting all applicable state and federal laws.
c. This coverage shall extend to any subcontractor that does not have their own worker's
compensation and employer's liability insurance.
11. Independent Contractor. Contractor and County agree that Contractor is an independent
contractor with respect to the services provided pursuant to this Agreement. Contractor
specifically has the right to direct and control Contractor's own activities,and the activities
of its subcontractors, employees, agents, and representatives, in providing the agreed
services in accordance with the specifications set out in this Agreement. Nothing in this
Agreement shall be considered to create the relationship of employer and employee
between the parties. Neither Contractor nor any employee of Contractor shall be entitled
to any benefits accorded County employees by virtue of the services provided under this
Agreement, including, but not limited to: retirement,vacation pay; holiday pay; sick leave
pay; medical, dental, or other insurance benefits; fringe benefits; or any other rights or
privileges afforded to Jefferson County employees. County shall not be responsible for
withholding or otherwise deducting federal income tax or social security or for contributing
to the state industrial insurance program, otherwise assuming the duties of an employer
with respect to Contractor, or any employee of Contractor.
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12. Subcontracting Requirements.
a. Contractor may engage qualified subcontractors or partner organizations to assist in
performance of this Agreement, provided Contractor remains fully responsible for all
subcontracted work and for compliance with the material requirements of this
Agreement applicable to such work.
b. Failure of a subcontractor to perform is no defense to a breach by Contractor of its
obligations under this Agreement. Contractor assumes responsibility for and all
liability for the actions and quality of services performed by any subcontractor.
c. Contractor shall ensure that each subcontractor agrees in writing to comply with the applicable
terms of this Agreement. Upon County's written request, Contractor shall provide reasonable
evidence of such written agreement.
d. County approval of subcontractors performing services under this Agreement shall not
be unreasonably withheld, conditioned, or delayed.
e. Any dispute arising between Contractor and any subcontractors or between
subcontractors must be resolved without involvement of any kind on the part of County
and without detrimental impact on Contractor's performance required by this
Agreement.
13. Covenant Against Contingent Fees. Contractor warrants that it has not employed or
retained any person, other than a bona fide employee working solely for Contractor, to
solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for Contractor, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this Agreement. For breach or violation of
this warranty, County shall have the right to annul this Agreement without liability or, in
its discretion to deduct from the contract price or consideration, or otherwise recover, the
full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
14. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, gender, sexual orientation, material status, sex, or the presence of any physical
or sensory handicap in the selection and retention of employees or procurement of materials
or supplies.
15. No Assignment. Contractor shall not sublet or assign any of the services covered by this
Agreement without the express written consent of County. Assignment does not include
printing or other customary reimbursable expenses that may be provided in an agreement.
16. Non-Waiver. Waiver by County of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
17. Termination.
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a. Either party may terminate this Agreement without cause upon ninety (90) days' prior
written notice to the other party.
b. In the event of the death of a member, partner, or officer of Contractor, or any of its
supervisory personnel assigned to the project, the surviving members of Contractor
hereby agree to complete the work under the terms of this Agreement, if requested to
do so by County. This section shall not be a bar to renegotiations of this Agreement
between surviving members of Contractor and County, if County so chooses.
c. County may terminate this Agreement in whole or in part upon not less than
ninety (90) days' prior written notice if County's appropriated funding for this
Agreement is materially reduced, withdrawn, or otherwise made unavailable,
provided County shall use reasonable efforts to provide as much advance notice
as practicable.
d. Prior to the County soliciting or entering into any agreement with a third party for
operation,leasing,or management of the facilities,the County shall provide Contractor
with written notice of the proposed terms. Contractor shall have ninety (90) days to
elect to extend or enter into a successor agreement on substantially similar terms.
e. If the parties elect to transition to a leased model for any of the Centers, Contractor
shall be given an opportunity to lease any of the Centers being transitioned to a leased
model on terms acceptable to the County.
18. Notices. All notices or other communications which any party desires or is required to
give shall be given in writing and shall be deemed to have been given if hand-delivered,
sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the
party at the address listed below or such other address as a party may designate in writing
from time to time.
Notices to County shall be sent to the following address:
Jefferson County Risk Management
P.O. Box 1220
Port Townsend, WA 98368
Notices to Contractor shall be sent to the following address:
Olympic Community Action Programs
2120 West Simms Way
Port Townsend, WA 98368
19. Integrated Agreement.
a. Contractor accepts this Agreement and agrees to all of the terms and conditions of this
Agreement.
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b. Contractor ratifies and adopts all statements, representations, warranties, covenants,
and agreements contained in its February 13,2026 proposal and the supporting material
submitted by Contractor a copy of which is attached as Exhibit B.
c. This Agreement together with attachments or addenda represents the entire and
integrated Agreement between County and Contractor and supersedes all prior
negotiations, representations, or agreements written or oral. No representation or
promise not expressly contained in this Agreement has been made. This Agreement
supersedes all prior or simultaneous representations, discussions, negotiations, and
agreements, whether written or oral,by County within the scope of this Agreement..
20. Modification of this Agreement. This Agreement may be amended only by written
instrument signed by both County and Contractor.
21. Disputes. The parties agree to use their best efforts to prevent and resolve disputes before
they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the
terms of this Agreement shall be submitted in writing within 10 days to County Risk
Manager,whose decision in the matter shall be final,but shall be subject to judicial review.
If either party deem it necessary to institute legal action or proceeding to enforce any right
or obligation under this Agreement, each party in such action shall bear the cost of its own
attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of
the State of Washington for Jefferson County. The parties agree that all questions shall be
resolved by application of Washington law and that the parties have the right of appeal
from such decisions of the Superior Court in accordance with the laws of the State of
Washington. Contractor hereby consents to the personal jurisdiction of the Superior Court
of the State of Washington for Jefferson County.
22. Section Headings. The headings of the sections of this Agreement are for convenience of
reference only and are not intended to restrict, affect, or be of any weight in the
interpretation or construction of the provisions of the sections or this Agreement.
23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach by
either party,whether express or implied, shall constitute a consent to,waiver of, or excuse
of any other, different, or subsequent breach by either party.
24. No Oral Waiver. No term or provision of this Agreement will be considered waived by
either party, and no breach excused by either party, unless such waiver or consent is in
writing signed on behalf of the party against whom the waiver is asserted.Failure of a party
to declare any breach or default immediately upon the occurrence thereof,or delay in taking
any action in connection with, shall not waive such breach or default.
25. Severability.Provided it does not result in a material change in the terms of this Agreement,
if any provision of this Agreement or the application of this Agreement to any person or
circumstance shall be invalid, illegal, or unenforceable to any extent,the remainder of this
Agreement and the application this Agreement shall not be affected and shall be
enforceable to the fullest extent permitted by law.
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26. Survival. Those provisions of this Agreement that by their sense and purpose should
survive the term of this Agreement shall survive the term of this Agreement. Without
limiting the generality of the preceding sentence, and for the avoidance of doubt,the
provisions that survive the term of this agreement include: (a) controlling law; (b)
insurance; and, (c) indemnification.
27. Binding on Successors,Heirs and Assigns.This Agreement shall be binding upon and inure
to the benefit of the parties' successors in interest, heirs, and assigns.
28. No Third party Beneficiaries. The parties do not intend, and nothing in this Agreement
shall be construed to mean, that any provision in this Agreement is for the benefit of any
person or entity who is not a party to this Agreement.
29. Signature in Counterparts. The parties agree that separate copies of this Agreement may be
signed by each of the parties and this Agreement shall have the same force and effect as if
all the parties had signed the original.
30. Attachments. Any document in this Agreement identified as an attachment is part of this
Agreement and is incorporated by reference into this Agreement.
31. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic
signatures shall have the same force and effect as original signatures.
32. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at
arms-length, with the assistance and advice of competent, independent legal counsel.
33. Termination of Prior Agreements. This Agreement supersedes all previous agreements
between the parties concerning operation of the Centers. All prior agreements between the
County and the Contractor concerning the operation of the Centers are terminated as of the
Effective Date.
34. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to
the extent any record, including any electronic, audio, paper or other media, is required to
be kept or indexed as a public record in accordance with the Washington Public Records
Act, chapter 42.56 RCW, as may hereafter be amended, Contractor agrees to maintain all
records constituting public records and to produce or assist County in producing such
records, within the time frames and parameters set forth in state law. Contractor further
agrees that upon receipt of any written public record request, Contractor shall, within two
business days, notify County by providing a copy of the request per the notice provisions
of this Agreement.
SIGNATURES FOLLOW ON THE NEXT PAGE)
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JEFFERSON COUNTY WASHINGTON OLYMPIC COMMUNITY ACTION
PROGRAMS
Board of County Commissioners
Jefferson County, Washington
By: By:
Greg Brotherton, Date Holly Morgan, Date
Chair Executive Director
By:
Heidi Eisenhour, Date
Commissioner
By:
Heather Dudley-Nollette, Date
Commissioner
SEAL:
ATTEST:
Caroly
n Galloway, CMC Date
Clerk of the Board
Approved as to form only:
Philip C. Hunsucker,Date
Chief Civil Deputy Prosecuting Attorney
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EXHIBIT"A"
SCOPE OF WORK
1. Core Community Center Operations
a. Contractor shall provide daily operation of all of the Centers, including scheduling
events, program planning and activities, basic maintenance, custodial services, and
building security.
b. Contractor shall schedule use of the Centers by community groups and organizations.
c. Contractor shall purchase of necessary operating supplies. Cleaning and facility
operating supplies shall be approved by the Facilities Division of the Jefferson County
Department of Central Services (Facilities).
d. Contractor shall purchase and replace interior light bulbs and linear(tube)lamps as part
of the operating supplies referred to in section 1.c. Brand and style of linear (tube)
lamps are to be approved by Facilities. All used fluorescent tubes shall be boxed to
allow Facilities to dispose them.
e. Contractor shall provide and manage routine custodial functions including but not
limited to restrooms, floor care, room set-up, and minor emergency plumbing such as
plugged or overflowing toilets. To ensure quality of care, the Contractor shall receive
guidance from Facilities as outlined in Exhibit C of this Agreement.
f. Contractor shall provide general landscaping and ground maintenance, including but
not limited to cutting grass, weed removal, and bush and hedge trimming.
g. Contractor shall pay utility service charges, which may include but are not limited to
telephone, high speed interne access, garbage, water, and electrical services.
h. Contractor shall continue to provide and enhance activities that community members
value and rely upon, such as wellness classes, tax preparation assistance for seniors,
community meals, club and affinity group meetings, and facility rentals for private and
community events. These core functions support social connection, civic engagement,
and community cohesion.
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2. Contractor Has Sole Operational Authority
a. To maintain a safe and functional environment, Contractor shall have sole operational
authority for each Center.
b. Contractor shall enforce the written user conduct standards for each Center and
programs operated by Contractor.
c. Contractor may refuse service, deny entry, remove, trespass, or suspend any person
from the premises or a program, on a temporary or permanent basis, when Contractor
determines that a community center user is engaged in conduct that threatens safety,
disrupts operations, damages property, harasses or intimidates others, violates the
written user conduct standards, or otherwise materially interferes with Contractor's
ability to provide services at a Center.
d. Contractor shall be responsible for day-to-day security of the Centers and shall have
authority to establish, implement, and administer reasonable security measures as
Contractor deems appropriate to maintain safe and functional operations, consistent
with applicable law and County policies governing County-owned facilities. Such
measures may include,but are not limited to,management of locks,keys, access cards,
entry codes, locking and unlocking procedures, requests for rekeying or access
changes, visitor access controls, installation or use of security cameras as authorized
by law and County policy, incident documentation, and coordination with law
enforcement or emergency responders when necessary.
3. Written User Conduct Standards
a. Contractor shall publish on its web site written user conduct standards for the Centers.
b. Contractor shall provide proposed written user conduct standards for the Centers to the
County for comment within 15 days after the Effective Date.
c. The County Central Services Director may provide written comments on the proposed
written user conduct standards within fifteen (15) days after receipt. Any such
comments shall be advisory only unless the County identifies a specific conflict with
applicable law or County facility policy.
d. If the County Administrator has not obtained an extension in writing or provided
comments within 30 days after receipt, the proposed written user conduct standards
shall become effective. If the County Central Services Director timely comments on
the proposed written user conduct standards and the Contractor are unable to come to
agreement, then the dispute resolution provisions in section 22 shall apply.
4. Administration of Trespasses from a Center
Contractor shall document any trespasses from a Center and shall administer trespasses in
accordance with its written user conduct standards, applicable law, and any required due process
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obligations. Contractor's determinations regarding removal, suspension, or trespass shall govern
day-to-day operations unless the County identifies a specific legal or facility-policy conflict.
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5. Contractor Shall Apply Its Training and Experience to the Performance of this Agreement
a. Contractor shall operate within a coordinated statewide and national Community
Action network that emphasizes evidence-informed practice, fiscal integrity, and
continuous improvement.
b. Through participation in state and national Community Action associations,
Contractor's staff shall engage in regular training, peer benchmarking, and
organizational development activities,to provide the County with access to current best
practices,regulatory guidance, and technical assistance for its operation of the Centers.
6. Project Team
a. Immediately after the Effective Date, Contractor shall deploy its project team as
proposed in Contractor's February 13,2026 response to the County's January 21,2026
request for proposal and consistent with this section 6.
b. The project team shall be led by the Executive Director. The Executive Director shall
be the supervisor of each Center Manager, provide strategic oversight of Center
operations, ensure alignment with County priorities and contractual obligations, and
lead program design and resource development to sustain and enhance services over
the term of this Agreement. Starting on the Effective Date, Holly Morgan shall be the
Executive Director.
c. During the term of this Agreement, there shall be one Supervisor of Day-to-day
Operations for all of the Centers. The Supervisor of Day-to-day Operations shall shall
monitor scheduling, compliance, and coordination across all Centers. The Supervisor
of Day-to-day Operations shall serve as the operational bridge between the Executive
Director and each Center Manager,translating strategic direction into consistent,high-
quality implementation. Starting on the Effective Date, Erin Smith shall be the
Supervisor of Day-to-day Operations.
d. During the term of this Agreement,there shall be one Center Manager for each Center.
e. Starting on the Effective Date, Jeremy Simmons shall be the Brinnon Center Manager.
f. Starting on the Effective Date, Richard Fitzgerald shall be the Quilcene Center
Manager.
g. Contractor shall fill the Tri-Area Manager position promptly after the Effective Date
through a recruitment process informed by operational needs and community input.
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h. For the avoidance of doubt, all decisions regarding hiring of staff to perform the
services required under this Agreement have and shall be made solely by Contractor in
its role as an independent contractor. So shall all future hiring decisions. However,
Contractor shall provide reasonable notice of not less than seven(7)days to the County
Central Services Director of Contractor's intention to hire of any new Executive
Director, Supervisor of Day-to-day Operations or any Center Manager to facilitate
coordination necessary to maintain operations at the Centers. Contractor shall provide
notice within three (3) business days of the termination of any Executive Director,
Supervisor of Day-to-day Operations or Center Manager.
7. Center Advisory Committees
a. Contractor shall appoint a Center Advisory Committee for each Center, which shall
operate in accordance with this requirements in this section 7. Center Advisory
Committees shall be advisory only and shall hold no governance, fiduciary, or
managerial authority. This structure preserves Contractor's accountability while
ensuring that community voices meaningfully inform programming and access.
b. The Contractor shall require Advisory Committee members to sign a formal
participation agreement, on a form approved by the Contractor's Executive Director,
by which the committee member agrees to support the organization's mission, and to
communicate that mission within the community. This requirement shall not be used
to discourage critical feedback or difficult conversations involving committee
members.
c. Center Advisory Committees shall be established under Advisory Committee charters
consistent with this section 7. Contractor shall provide proposed Advisory Committee
charters to the County Central Services Director for review and comment. County
review and comment shall be advisory only unless the County identifies a specific
conflict with applicable law or County facility policy. If County does not provide
written comments within fifteen (15) days after receipt, the proposed Advisory
Committee charters shall be deemed accepted for purposes of this Agreement.
d. Each Center Advisory Committee shall consist of four to eight members representing
a cross-section of the local community, including Center users, local residents, partner
organizations, volunteers, and community advocates. Center Advisory Committee
members shall be selected through an open nomination process and approved by
Contractor's Executive Director to ensure diversity of perspective and lived experience.
e. Members shall serve two-year terms, renewable once, and are expected to participate
actively in a minimum of quarterly meetings, with additional sessions convened as
desired.
f. Contractor shall begin recruiting members for each Center Advisory Committee
immediately after the Effective Date.
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g. Contractor shall require input by a Center Advisory Committee to be forward-looking
and solutions oriented.
h. Center Advisory Committee members shall be asked to provide input on unmet needs,
program design, scheduling, accessibility, outreach strategies, and user experience.
Contractor staff shall document committee recommendations, review them within
operational planning processes, and communicate back to committees how input was
incorporated or why recommendations could not be implemented.
i. Contractor shall actively solicit input on the management of each Center through
multiple channels,including annual surveys, real-time feedback tools,and open access
to program management and executive leadership.
j. Every Advisory Committee's role shall be to improve programs and access rather than
to debate organizational fitness or governance decisions. This clarity protects the
advisory process as a constructive space focused on community benefit and continuous
improvement.
8. Integrated Services and Reliable Access
a. A central feature of Contractor's planned 2026 model is the integration of direct
services into community center operations. Contractor shall expand to include a range
of services into South Jefferson County, including housing case management,
emergency housing assistance, energy assistance, and home energy optimization
through our Weatherization program. Through participation in Washington's WA
Connects program, Contractor's staff shall assist residents in accessing statewide
public benefits. Each Center shall be staffed during regular business hours by Center
management or service providers, ensuring that each Center functions as a reliable
access point and that each Center serves as both a gathering place and a community
service hub.
b. Contractor shall maintain an emergency contact and escalation protocol sufficient to
ensure timely response to urgent operational, safety, or facility issues affecting the
Centers 24/7. Such protocol may include designated on-call leadership or management
staff and is not intended to require continuous personal availability of any specific
executive employee.
c. Exchange of contact information shall be made available immediately after the
Effective Date.
9. Space for Network Equipment in the Center in Brinnon
As part of the Brinnon Community Center, Contractor shall provide space allowing County
network gear for transmitting security camera feeds over supplied access point.
10. Program Variety, Scheduling Accessibility, and Outreach
Throughout the term of this Agreement, Contractor and all Center Advisory Boards shall focus
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on improving program variety, scheduling accessibility, and outreach to ensure broader
participation across age groups and geographic areas.
11. Youth Services at Each Center
a. Contractor shall support and empower youth by helping them identify and meet their
social, emotional, and developmental needs, while guiding them in accessing and
navigating local, state, and federal programs, services, and community resources
designed to promote their well-being and long-term success.
b. Contractor shall use commercially reasonable efforts to augment existing services to
formalize and expand after-school youth programming within sixty (60) days after the
Effective Date, or as soon thereafter as reasonably practicable, subject to available
funding, staffing, partner participation, and demonstrated community demand. Within
thirty (30) days after the Effective Date, Contractor shall assess the feasibility of
developing a mentoring program modeled after established best practices, such as the
Benji Project, and may implement such a program during the term of this Agreement
if supported by available funding, staffing, partner participation, and demonstrated
community demand. Senior Services
a. Contractor shall use commercially reasonable efforts to augment existing senior meal
programming currently offered at the Tri-Area Community Center and to evaluate
phased expansion of such programming to the Quilcene and Brinnon Centers within
thirty(30)days after the Effective Date,or as soon thereafter as reasonably practicable,
subject to available funding, staffing, food service capacity, partner participation, and
demonstrated community demand. Contractor shall provide seniors access to
emergency housing assistance, energy assistance and accessing WA State public
benefits, expanding accessibility to these services.
b. Within 30 days after the Effective Date, Contractor shall augment existing senior meal
programming currently offered at the Tri-Area Community Center by expanding the
service to the Brinnon and Quilcene Centers, providing free or low-cost nutritious
meals in a communal setting.
c. Contractor may pilot a small music therapy or enrichment program,including a concept
similar to "Encore!," during the term of this Agreement, subject to available funding,
staffing, qualified facilitators, facility readiness, and demonstrated participant interest.
12. Emergency Management
Contractor shall work cooperatively with the American Red Cross and Jefferson County
Department of Emergency Management in the event of an emergency to provide the use of the
Centers as mass care shelters as needed.
13. Coordination with WSU Jefferson County
Contractor shall partner with WSU Jefferson County Extension to offer dedicated,pre-scheduled
meeting and classroom spaces for education, outreach, and training, with recurring slots for
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seasonal needs. They shall also provide secure, accessible, climate-controlled storage for WSU
Jefferson County Extension's operational needs, including educational tools and equipment,
accessible to authorized personnel during agreed hours. Collaboration on shared infrastructure,
like grant-funded technology, is encouraged, potentially involving co-hosted events, resource
sharing, and support for youth and adult education.
14. Autism and Transition Services
a. Contractor is exploring the potential expansion of autism-related services into Jefferson
County through discussions with one or more licensed autism services providers.Based
on input from local schools and community stakeholders, Contractor understands there
is a need for ABA-related supports for younger children and transition or employment
coaching for high school-aged youth on the autism spectrum.
b. Subject to provider availability, funding, staffing, regulatory requirements, and
operational readiness, Contractor may develop and pilot such services at one or more
Centers during the term of this Agreement. Contractor shall not be obligated under this
Agreement to implement autism-related services at any particular Center unless
separately agreed in writing by the parties.
15. Quality Control and Project Management
a. Ongoing monitoring,reporting and adaptive management shall ensure that Contractor's
services remain on schedule,responsive to community needs, and aligned with County
expectations.
b. Contractor shall employ ROMA - Results Oriented Management and Accountability—
a best practice quality control framework that emphasizes consistency, accountability,
and continuous improvement. ROMA measures include supervisory oversight,defined
service standards, regular performance monitoring, and multiple feedback
mechanisms. Our management approach emphasizes identifying issues early, taking
corrective action, and ensuring contract compliance.
16. Organizational Infrastructure and Funding Leverage
a. Contractor's organizational infrastructure strengthens the quality and sustainability of
programming delivered at the community centers. The benefits of holding the
Professional Services Contract for three community centers all with the same basic
mission gives Contractor the advantage of piloting, evaluating and refining variations
of program designs, sharing service delivery experiences, tracking outcomes,
expanding the reach of successful trials. Dedicated marketing and development
capacity supports outreach, promotion, and targeted fundraising aligned with
community priorities, increasing participation and visibility.
b. Contractor shall braid federal, state,private, and philanthropic funding to complement
County dollars and extend their impact. This approach allows County investment to
function as stable core support while additional resources are layered in to expand
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services, enhance programming, and respond flexibly to varying community cultures
and needs.
c. Existing administrative and compliance systems reduce duplication and support cost-
effective operations.
17. Accountability, Quarterly Impact Reporting, and Regular Meetings
a. Contractor shall be responsible for managing its own financial affairs, including:
payroll, accounts payable, accounts receivable, and financial management of the
Centers.
b. Contractor shall operate under federal Office of Management and Budget Uniform
Guidance and Community Services Block Grant Organizational Standards and shall be
subject to regular monitoring by Washington State agencies, including the Department
of Commerce and the Department of Children, Youth, and Families. These reviews
include fiscal monitoring,performance reporting,and corrective action processes when
applicable. As a result, Contractor is subject to an annual external fiscal "single"audit
against standards provided by Uniform Guidance. On Contractor's website and upon
request, Contractor shall provide its most recent annual external fiscal "single" audit
and 990 Tax forms.
c. On or before thirty (30) days after the end of each quarter, Contractor shall provide
quarterly impact summaries to the County documenting its performance under this
Agreement, including participation, service access, partnerships leveraged, and
emerging outcomes. Quarterly impact summaries shall include both quantitative
indicators and qualitative highlights, supporting transparency, shared accountability,
and continuous improvement. Contractor shall publish the quarterly impact studies on
Contractor's website. Within 30 days of the effective date, Contractor shall propose to
the County's Central Services Director a form to use for the quarterly impact reports.
d. Regularly, but not less than once per quarter, Contractor's Executive Director, the
Supervisor of Day-to-day Operations, and each Center Manager shall meet with the
County Director of Central Services. At least twice per year, a County Commissioner
and the County Administrator or the County Director of Central Services director shall
attend meetings of each Center Advisory Committee.
18. Grant Funding for Center Operations
e. The funds provided by the County for the Contractor's performance of services under
this Agreement are not from grant funds; they come from the County's general fund.
f. Contractor and the County agree that Contractor should pursue separate grant funding
for its operations and program implementation at the Centers, whenever reasonably
possible. The parties agree that any grant funding obtained for operations and program
implementation at the Centers shall be used solely as authorized in the grant.
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g. The County shall cooperate with Contractor in obtaining grant funding for the Centers.
For the avoidance of doubt,the cooperation required by this section 19 shall not require
the County to expend any funds.
19. License of the Centers Granted to Contractor in Support of this Agreement
Contractor shall have a license to use the Centers solely for the purposes of performing the
services required by this Agreement. Contractor acknowledges that this Agreement does not
transfer, grant, or convey to it any ownership interest, title, or easement in the Centers.
20. Management of Risk at the Centers
a. Contractor shall manage the risks and hazards associated with events and activities at
the Centers in a manner satisfactory to the County Risk Manager. Contractor shall
specifically manage for risks associated with the use and maintenance of the Centers,
including but not limited to the identification and mitigation of building and facility
hazards.
b. Contractor shall offer access to the Centers during normal business hours that provides
for the safety of the general public and users the Centers.
c. Contractor shall keep each of the Centers free and clear of any liens and encumbrances
arising from its services provided as required by this Agreement.
d. Contractor shall coordinate with Jefferson County Facilities to ensure the Centers'
structures, infrastructure, and improvements are in good condition during the term of
this Agreement.
21. Food Service Sanitation
Contractor shall comply with all the applicable requirements of Chapter 8.05 of the Jefferson
County Code related to food service sanitation.
22. Installation of Any Structure, Infrastructure, or Improvement at the Centers
Contractor is not authorized to install any structure, infrastructure, or improvement at the
Centers, unless approved in a separate written agreement with the County.
23. Leases or Licenses of Portions of Centers by Persons Not Employed the County or
Contractor
a. No person other than Contractor or its employees may authorize use of any portion of
any Center.
b. Uses of any portion of any Center by persons not employed the County or Contractor
are prohibited, unless the uses satisfy all the requirements of this section 24.
22
c. Uses of portions of Centers for less than eight (8) consecutive hours require written
permission on a template approved by the County Central Services Director.
d. Uses of portions of the Centers for less than eight (8) consecutive hours may be
authorized by Contractor using standard written permission forms developed by
Contractor.
e. Uses of portions of any Center for more than eight (8) consecutive hours may be
documented by written license or lease forms developed by Contractor,consistent with
County ownership interests and applicable law.
f. County may review and comment on Contractor's standard forms for written
permission, licenses, and leases, but such review shall not be unreasonably withheld,
conditioned, or delayed. If County does not provide written comments within ten(10)
business days after submission,the forms shall be deemed approved for use under this
Agreement.
g. Contractor may enter into written licenses for the uses of a portion of a Center on behalf
of the County for up 80 hours per month in two or more months during any calendar
year without written permission from the County, provided the written license is on a
template approved by the County Central Services Director.
h. Uses for more than 80 hours per month in two or more months during any calendar
year, shall be on a lease template approved in writing by the County Central Services
Director.
i. g. Within thirty (30) days after the Effective Date, Contractor shall provide County
with proposed standard templates for written permissions, licenses, and leases used
under this section. County review shall be limited to consistency with County
ownership interests, applicable law, and County facility policy.
j. Within thirty (30) days after the Effective Date, Contractor shall provide the County
Central Services Director written permission, written licenses or written leases for all
persons currently using space within the Quilcene Center for more than eight (8)
consecutive hours.
k. Within thirty (30) days after the Effective Date, Contractor shall provide the County
Central Services Director a proposed lease for the Quilcene Foodbank space for
execution by the County and the Quilcene Foodbank.
24. Revenue from Uses
Revenue from uses of any of the Centers authorized pursuant to Section 24 shall inure to the benefit
of Contractor. Written permissions, licenses, and leases that generate revenue from any uses
related to the Centers during the term of this Agreement shall identify Contractor as the recipient
of such revenue where administratively feasible. Contractor may retain and use such revenue to
support Center operations, programming, staffing, maintenance support, and related community-
serving activities consistent with this Agreement. Contractor shall account for all such revenue in
23
the quarterly impact summary required by Section 18(c).
24
EXHIBIT "B"
MAXIMUM PAYMENTS
Year Maximum Amount
1 4/1/2026-3/31/2027 184,000.00
2 4/1/2027-3/31/2028 147,000.00
3 4/1/2028-3/31/2029 110,400.00
4 4/1/2026-3/31/2029 73,600.00
5 4/1/2029-3/31/2030 36,800.00
Total Payments 551,800.00
25
EXHIBIT "C"
CUSTODIAL DUTIES
Daily routine cleaning for restrooms
Sinks
Sinks should be disinfected daily
All faucets wiped down
Sides of sinks and counter tops wiped down
Mirrors,paper towel dispensers handles wiped down
Toilets
Toilets cleaned daily depending on use for large events at least two times a
day
Toilet seats should be raised and cleaned under and around the bowl with a
disinfectant
The flush handles should also be wiped down
Light cleaning inside toilet bowl with bowl brush
Handicap stall whipped down and handrails disinfected
Floors
Floors mopped daily with a disinfectant emphasize on the men's urinal to keep the
smell down depending on use for large events at least two times a day. (Peroxide
based anti-viral Sanitizer Cleaner).
Use urinal mats to protect flooring.
Supplies
Make sure all restrooms are properly supply with Toilet paper, paper towels multi-
folds, hand soap, and toilet seat covers
26
Weekly cleaning for restrooms
Sinks
Sinks deep cleaned once a week with a green scrub brush/pad with(ultra-light
abrasive cleaner)this will help keep sinks white
Toilets
Toilets cleaned with Scouring powder like (Comet or Ajax) with a strong bristle brush
to keep the ring from building up on toilet
Urinals are also cleaned with Scouring powder like (Comet or Ajax) and strong bristle
brush
Monthly restrooms cleanup
Top of stalls and rail wiped down
Light fixtures and bathroom fans wiped down, windows,
Remove any existing spider webs in restrooms
Scrub floors with floor scrubber
Vacuuming
Vacuum heavy traffic areas everyday other areas can be done every other day
Spills on carpets should be cleaned ASAP; Jefferson County Facilities division should
be contacted if assistance is required
Sweeping/Mopping
Sweeping of floors daily depending on size use a large dust mop or a broom
Mopping depends on location and foot traffic. Areas of high foot traffic need to be
mopped daily (e.g. kitchen, restrooms, main entrance to building any spills). Other
areas can be done as needed
Annual Cleanup
Washing windows
Window exteriors shall be washed twice annually
Major floor care
All Major floor care to be performed by County staff. This includes annual
stripping and resealing, high speed buffing, and carpet care. This work is done at
night and on schedule based on flooring material per location.
27
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
Josh Peters, County Administrator
FROM: Jeremy Williammee, Director, Department of Community Development
DATE: March 23, 2026
SUBJECT: C-PACER(Commercial Property Assessed Energy Resiliency)
Professional Services Agreement (PSA) Period of Performance Extension
STATEMENT OF ISSUE:
The Department of Community Development requests the Board of County Commissioners to approve an
amendment to the Professional Services Agreement with Pacific Environmental Consulting Services
PECS)by extending the period of performance from March 31 to April 30, 2026. This extension will
enable PECS to complete work on a model energy audit that can be used to highlight and market the
C-PACER program to local businesses and commercial property owners.
BACKGROUND:
C-PACER stands for Commercial Property Assessed Clean Energy and Resiliency. It is a voluntary
statewide program in Washington(RCW 36.165), in which Jefferson County participates. Jefferson
County does not provide funding for energy retrofitting work done on buildings. Its role is to administer
the program and help building owners navigate the process. C-PACER allows owners of eligible
commercial properties to seek long-term financing from a private capital provider for qualified
improvements related to energy and building resiliency. C-PACER involves a loan agreement between a
private lender and the property owner, like a mortgage or home improvement loan. The county records the
loan as a lien on the property, not the property owner's balance sheet. This means that if the property
owner sells the building, the assessment stays with the building (unless the payoff is part of the sale
agreement).
ANALYSIS:
The C-PACER commercial property assessment will provide applicants with a report outlining
opportunities to reduce greenhouse gas emissions, with particular emphasis on structures owned by
municipalities and special purpose districts. Many of these structures are located within historic districts,
which both attract visitors from across the region, supporting a vibrant tourism economy, and may also
serve as critical job resources for low-income households or provide haven during events such as wildfire
smoke or extreme heat. Business owners can then take the completed assessment to a certified lender to
secure financing for implementing the recommended improvements.
1
FISCAL IMPACT/COST-BENEFIT ANALYSIS:
As outlined in the original Professional Services Agreement, the total projected cost of this project is
110,000. This amendment extends the period of performance only; no additional funding is required, and
the overall PSA budget remains unchanged.
These costs are fully covered by funds awarded to DCD through the Department of Commerce grant
contract#F24-51701-005, executed on 11/27/2024. Of the total amount, $10,000 is allocated to DCD staff
time, and the remaining $100,000 is dedicated to consultant work on C-PACER facilitation and
implementation.
RECOMMENDATION:
Approve and sign the attached contract amendment with Pacific Environmental Consulting Services.
REVIEWED BY:
1 1 l l!/Ii 3/19/2026
Jo Peters, County Administrator Date
2
CONTRACT REVIEW FORM
Clear Form
INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Pacific ECS LLC Contract NO: DCD-PACIFIC-PSA2025
Contract For: C-PACER Energy Audits Term: Date of Adoption-April 30, 2026
COUNTY DEPARTMENT: Community Development
Contact Person: Jeremy Williammee
Contact Phone: 360-379-4488
Contact email: jilliammee@coiefferson.wa.us
AMOUNT: $0(No Fiscal Impact)
PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund # RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES eOMP IANC WITH JCC 3.55.080 AND CHAPT ER 42.23 RCW.
ICERTIFIED: n N/A:I
t 0 3 / (4 (Zc t 6
Signature date
STEP 2: DEPARTMENT CERTIFI THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT EEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: n IN/A: I V •
0-3 11 g / 76
Signature Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 3/18/2026.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 3/18/2026.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
ATTACHMENT 1
Professional Services Agreement Amendment
3
Amendment No. 1 to the Professional Services Agreement by and Between Jefferson
County and Pacific ECS LLC for Commercial Energy Audits
This Amendment No. 1 to the Professional Services Agreement cited above is made and
entered into by and between the contractor and Jefferson County, a political subdivision under
the laws of the State of Washington("County"), (collectively "Parties").
WHEREAS, the Parties want to amend the Agreement entered into between them;
NOW, THEREFORE, the Parties agree as follows:
1. Purpose.
The purpose of this Amendment is to revise the time for performance as provided
for in the original Agreement. All other terms of the Agreement between the parties
remain unchanged,
2. Amendment.
The first sentence of Section 3 is amended to read: "This Agreement shall
commence on October 6, 2025 and continue through April 30, 2026."
3. Other than the amendment above, there are no other amendments to this agreement.
SIGNATURES FOLLOW ON NEXT PAGE)
JEFFERSON COUNTY WASHINGTON PACIFIC ECS LLC
Board of County Commissioners
Jefferson County, Washington
By:
By: Signature
Greg Brotherton, Chair
Name:
By:
Heather Dudley-Nollette,Commissioner
Title:
By:
Heidi Eisenhour, Commissioner Date:
SEAL:
A 1-11,ST:
Carolyn Gallaway, CMC Date
Clerk of the Board
Approved form only:
C March 18,2026
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
2
ATTACHMENT 2
Professional Services Agreement—Fully Executed
4
PROFESSIONAL SERVICES AGREEMENT BETWEEN JEFFERSON COUNTY AND
PACIFIC ECS LLC FOR COMMERCIAL ENERGY AUDITS
THIS PROFESIONAL SERVICES AGREEMENT ("this Agreement") is entered into between
the County of Jefferson, a municipal corporation ("the County"), and Pacific ECS LLC (UBI
Number: 605 634 578) ("the Contractor"), in consideration of the mutual benefits, terms, and
conditions specified below.
1. Project Designation. The Contractor is retained by the County to perform the following
Project: Review and audit commercial buildings to identify possible reductions in
greenhouse gas emissions,as part of the Commercial Property Assessed Clean Energy and
Resiliency (C-PACER) program.
2. Scope of Services. The Contractor agrees to perform the services identified on Exhibit"A"
attached hereto including the provision of all labor. The Contractor shall perform its
services consistent with the professional skill and care ordinarily provided by contractors
practicing in the same or similar locality under the same or similar circumstances.
3. lime for Performance. This Agreement shall commence on October 6, 2025 and continue
through March 31, 2026. Work performed consistent with this Agreement during its term,
put prior to the adoption of this Agreement,is hereby ratified. The Contractor shall perform
all services pursuant to this Agreement as outlined on Exhibit "A". The Contractor shall
perform its services as expeditiously as is consistent with such professional skill and care
and the orderly progress of the project.
4. Payment. The Contractor shall be paid by the County for completed work and for services
rendered under this Agreement as follows:
a. Payment for the work provided by The Contractor shall be made as provided on
Exhibit "B" attached hereto, provided that the total amount of payment to The
Contractor shall not exceed $100,000 without express written modification of this
Agreement signed by the County.
b. Invoices must be submitted by the 15`h of the month for the previous month's
expenses. Such invoices will be checked by the County,and upon approval thereof,
payment will be made to the Contractor in the amount approved. Failure to submit
timely invoices and reports pursuant to Exhibit B of this Agreement may result in
a denial of reimbursement. Invoices not submitted within 60 days may be denied.
c.Final payment of any balance due the Contractor of the total contract price earned
will be made promptly upon its ascertainment and verification by the County after
the completion of the work and submittal of reports under this Agreement and its
acceptance by the County.
Professional Services Agreement
Pagc 1 of 13
d. Consultant shall provide invoices and necessary backup documentation for all
services including timesheets and statements (specifying the services provided).
Any indirect charges require the submittal of an indirect cost methodology and rate
using 2 C.F.R. Part 255 and 2 C.F.R. Part 230.
e. The Contractor's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the County and state for a period of
six (6)years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All non-confidential or de-identified documents,
drawings. specifications. and other materials produced by the Contractor in connection
with the services rendered under this Agreement shall be the property of the County
whether the project for which they are made is executed or not. The Contractor shall be
permitted to retain copies, including reproducible copies, of drawings and specifications
for information, reference and use in connection with the Contractor's endeavors. The
Contractor shall not be held liable for reuse of documents or modifications thereof,
including electronic data, by County or its representatives for any purpose other than the
intent of this Agreement.
6. Compliance with laws. The Contractor shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations,applicable to the services to be rendered under this Agreement.
7. Audit. An audit will be submitted to the County upon request. Upon request. the
Contractor will submit the most recent financial audit within 30 days.
a.Upon request the County shall have the option of performing an onsite review of
all records, statements. and documentation.
b.If the County finds indications of potential non-compliance during the monitoring
process, the County shall notify the Contractor within ten (10) days. County and
The Contractor shall meet to discuss areas of contention in an attempt to resolve
issues.
c.Audit will provide statements consistent with the guidelines of Reporting for Other
Non-Profit Organizations A1CPA SOP 78-10,and is performed in accordance with
generally accepted auditing standards and with Federal Standards for Audit of
Governmental Organizations. Programs. Activities and Functions. and meeting all
requirements of 2 C.F.R. Part 200. as applicable.
8. Indemnification. The Contractor shall indemnify and hold harmless the County, its past or
present employees, officers, agents. elected or appointed officials or volunteers (and their
marital communities). from and against all claims, losses or liability,or any portion thereof.
including reasonable attorney's fees and costs, arising from injury or death to persons.
including injuries,sickness.disease or death to the Contractor's own employees,or damage
to property occasioned by a negligent act, omission or failure of' the Contractor. The
Professional Services Agreement I'agc 2 i,i I
Contractor shall be liable only to the extent of the Contractor's proportional negligence.
The Contractor specifically assumes potential liability for actions brought against the
County by the Contractor's employees, including all other persons engaged in the
performance of any work or service required of the Contractor under this Agreement and.
solely for the purpose of this indemnification and defense, the Contractor specifically
waives any immunity under the state industrial insurance law, Title 51 R.C.W. The
Contractor recognizes that this waiver was specifically entered into pursuant to provisions
of R.C.W. 4.24.115 and was subject of mutual negotiation.
9. Insurance. Prior to commencing work, the Contractor shall obtain at its own cost and
expense the following insurance coverage specified below and shall keep such coverage in
force during the terms of this Agreement.
a. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or
used in the performance of the work for a combined single limit of not less than
500.000 each occurrence with the County named as an additional insured in
connection with the Contractor's performance of this Agreement. This insurance
shall indicate on the certificate of insurance the following coverage: (a) Owned
automobiles; (b) Hired automobiles: and. (3) Non-owned automobiles.
b. Commercial General Liability Insurance in an amount not less than a single limit
of one million dollars($1,000,000)per occurrence and an aggregate of not less than
two (2) times the occurrence amount ($2.000,000.00 minimum) for bodily injury.
including death and property damage. unless a greater amount is specified in the
contract specifications. The insurance coverage shall contain no limitations on the
scope of the protection provided and include the following minimum coverages:
i. Broad Form Property Damage. with no employee exclusion;
ii. Personal Injury Liability. including extended bodily injury:
iii. Broad Form Contractual/Commercial Liability — including coverage for
products and completed operations:
iv. Premises— Operations Liability (M&C);
v. Independent Contractors and subcontractors;
vi. Blanket Contractual Liability: and.
vii. Employer's Liability or Stop Gap Coverage.
c. Professional Liability Insurance. The Contractor shall maintain professional
liability insurance against legal liability arising out of activity related to the
performance of this Agreement. on a form acceptable to Jefferson County Risk
Processional Services Agreement
Management in the amounts of not less than $1,000,000 Each Claim and
2,000,000 Aggregate. The professional liability insurance policy should be on an
occurrence" form. If the professional liability policy is "claims made," then an
extended reporting periods coverage(tail coverage)shall be purchased for three(3)
years after the end of this Agreement, at the Contractor's sole expense. The
Contractor agrees the Contractor's insurance obligation to provide professional
liability insurance shall survive the completion or termination of this Agreement
for a minimum period of three(3)years.
d. The County shall be named as an "additional named insured" under all insurance
policies required by this Agreement. except Professional Liability Insurance when
not allowed by the insurer.
e. Such insurance coverage shall be evidenced by one of the following methods: (a)
Certificate of Insurance; or. (b) Self-insurance through an irrevocable Letter of
Credit from a qualified financial institution.
f. The Contractor shall furnish the County with properly executed certificates of
insurance that, at a minimum, shall include: (a) The limits of overage; (b) The
project name to which it applies; (c) The certificate holder as Jefferson County,
Washington and its elected officials, officers. and employees with the address of
Jefferson County Risk Management, 1820 Jefferson Street, Port Townsend, WA
98368, and. (d) A statement that the insurance policy shall not be canceled or
allowed to expire except on thirty (30) days prior written notice to the County. If
the proof of insurance or certificate indicating the County is an"additional insured"
to a policy obtained by the Contractor refers to an endorsement (by number or
name) but does not provide the full text of that endorsement, then it shall be the
obligation of the Contractor to obtain the full text of that endorsement and forward
that full text to the County. Certificates of coverage as required by this section shall
be delivered to the County within fifteen (15)days of execution of this Agreement.
g. Failure of the Contractor to take out or maintain any required insurance shall not
relieve the Contractor from any liability under this Agreement, nor shall the
insurance requirements be construed to conflict with or otherwise limit the
obligations concerning indemnification of the County.
h. The Contractor's insurers shall have no right of recovery or subrogation against the
County (including its employees and other agents and agencies). it being the
intention of the parties that the insurance policies, with the exception of
Professional Liability Insurance, so affected shall protect both parties and be
primary coverage for all losses covered by the above described insurance.
i. Insurance companies issuing the policy or policies shall have no recourse against
the County(including its employees and other agents and agencies) for payment of
any premiums or for assessments under any form of policy.
Professional Services A,reement P c 4
j. All deductibles in the above described insurance policies shall be assumed by and
be at the sole risk of the Contractor.
k. Any deductibles or self-insured retention shall be declared to and approved by the
County prior to the approval of this Agreement by the County. At the option of the
County. the insurer shall reduce or eliminate deductibles or self-insured retention,
or the Contractor shall procure a bond guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
I. Insurance companies issuing the Contractor's insurance policy or policies shall
have no recourse against the County (including its employees and other agents and
agencies) for payment of any premiums or for assessments under any form of
insurance policy.
m. Any judgments for which the County may be liable, in excess of insured amounts
required by this Agreement. or any portion thereof. may be withheld from payment
due.or to become due,to the Contractor until the Contractor shall furnish additional
security covering such judgment as may be determined by the County.
n. Any coverage for third party liability claims provided to the County by a "Risk
Pool"created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to
any policy of insurance the Contractor must provide in order to comply with this
Agreement.
o. The County may. upon the Contractor's failure to comply with all provisions of this
Agreement relating to insurance. withhold payment or compensation that would
otherwise be due to the Contractor.
p. The Contractor's liability insurance provisions shall be primary and
noncontributory with respect to any insurance or self-insurance programs covering
the County, its elected and appointed officers. officials, employees, and agents.
q. Any failure to comply with reporting provisions of the insurance policies shall not
affect coverage provided to the County. its officers.officials,employees. or agents.
r. The Contractor's insurance shall apply separately to each insured against whom
claim is made or suit is brought. except with respect to the limits of the insurer's
liability.
s. The Contractor shall include all subcontractors as insured under its insurance
policies or shall furnish separate certificates from each subcontractor. All insurance
provisions for subcontractors shall be subject to all the requirements stated herein.
t. The insurance limits mandated for any insurance coverage required by this
Agreement are not intended to be an indication of exposure nor are they limitations
on indemnification.
Professional Services Agreement
t
u. The Contractor shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance policies.
and endorsements expiring before completion of services shall be promptly
replaced. All the insurance policies required by this Agreement shall provide that
thirty (30) days prior to cancellation, suspension, reduction or material change in
the policy. notice of same shall be given to the Jefferson County Public Health
Contracts Manager by registered mail, return receipt requested.
v. The Contractor shall place insurance with insurers licensed to do business in the
State of Washington and having A.M. Best Company ratings of no less than A-,
with the exception that excess and umbrella coverage used to meet the requirements
for limits of liability or gaps in coverage need not be placed with insurers or re-
insurers licensed in the State of Washington.
w. The County reserves the right to request additional insurance on an individual basis
for extra hazardous contracts and specific service agreements.
10. Worker's Compensation (Industrial Insurance).
a. If and only if the Contractor employs any person(s) in the status of employee or
employees separate from or in addition to any equity owners, sole proprietor.
partners, owners or shareholders of the Contractor, the Contractor shall maintain
workers' compensation insurance at its own expense, as required by Title 51 RCW,
for the term of this Agreement and shall provide evidence of coverage to Jefferson
County Public Health, upon request.
b. Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws.
c. This coverage shall extend to any subcontractor that does not have their own
worker's compensation and employer's liability insurance.
d. The Contractor expressly waives by mutual negotiation all immunity and
limitations on liability. with respect to the County, under any industrial insurance
act, disability benefit act. or other employee benefit act of any jurisdiction which
would otherwise be applicable in the case of such claim.
e. If the County incurs any costs to enforce the provisions of this subsection. all cost
and fees shall be recoverable from the Contractor.
11. Independent Contractor. The Contractor and the County agree that the Contractor is an
independent contractor with respect to the services provided pursuant to this Agreement.
the Contractor specifically has the right to direct and control the Contractor's own
activities, and the activities of its subcontractors, employees. agents. and representatives.
in providing the agreed services in accordance with the specifications set out in this
Agreement. Nothing in this Agreement shall be considered to create the relationship of
Professional Services Aireement P,2 h„i I
employer and employee between the parties. Neither the Contractor nor any employee of
The Contractor shall be entitled to any benefits accorded County employees by virtue of
the services provided under this Agreement. including, but not limited to: retirement.
vacation pay; holiday pay: sick leave pay; medical, dental. or other insurance benefits;
fringe benefits; or any other rights or privileges afforded to Jefferson County employees.
The County shall not be responsible for withholding or otherwise deducting federal income
tax or social security or for contributing to the state industrial insurance program,otherwise
assuming the duties of an employer with respect to the Contractor. or any employee of the
Contractor.
12. Subcontracting Requirements.
a. The Contractor is responsible for meeting all terms and conditions of this
Agreement including standards of service, quality of materials and workmanship.
costs,and schedules. Failure of a subcontractor to perform is no defense to a breach
of this Agreement. The Contractor assumes responsibility for and all liability for
the actions and quality of services performed by any subcontractor.
b. Every subcontractor must agree in writing to follow every term of this Agreement.
The Contractor must provide every subcontractor's written agreement to follow
every term of this Agreement before the subcontractor can perform any services
under this Agreement. The Public Health Director or their designee must approve
any proposed subcontractors in writing.
c. Any dispute arising between the Contractor and any subcontractors or between
subcontractors must be resolved without involvement of any kind on the part of the
County and without detrimental impact on the Contractor's performance required
by this Agreement.
13. Covenant Against Contingent Fees. The Contractor warrants that he has not employed or
retained any company or person. other than a bona fide employee working solely for the
Contractor. to solicit or secure this Agreement. and that he has not paid or agreed to pay
any company or person.other than a bona fide employee working solely for the Contractor,
any fee. commission. percentage. brokerage fee. gifts. or any other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty.the County shall have the right to annul this Agreement without
liability or. in its discretion to deduct from the contract price or consideration. or otherwise
recover, the full amount of such fee. commission. percentage. brokerage fee, gift. or
contingent fee.
14. Discrimination Prohibited. The Contractor. with regard to the work performed by it under
this Agreement. will not discriminate on the grounds of race. color. national origin.
religion, creed, age. gender. sexual orientation. material status. sex. or the presence of any
physical or sensory handicap in the selection and retention of employees or procurement
ofmaterials or supplies.
Professional Service; Aereernent
15. No Assignment. The Contractor shall not sublet or assign any of the services covered by
this Agreement without the express written consent of the County. Assignment does not
include printing or other customary reimbursable expenses that may be provided in an
agreement.
16. Non-Waiver. Waiver by the County of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
17. Termination.
a. The County reserves the right to terminate this Agreement at any time by giving
ten(10)days written notice to the Contractor.
b. In the event of the death of a member, partner, or officer of the Contractor. or any
of its supervisory personnel assigned to the project, the surviving members of the
Contractor hereby agree to complete the work under the terms of this Agreement.
if requested to do so by the County. This section shall not be a bar to renegotiations
of this Agreement between surviving members of the Contractor and the County. if
the County so chooses.
c. The County reserves the right to terminate this contract in whole or in part. with 10
days' notice, in the event that expected or actual funding from any funding source
is withdrawn. reduced. or limited in any way after the effective date of this
agreement. In the event of termination under this clause. the County shall be liable
for only payment for services rendered prior to the effective date of termination.
18. Notices. All notices or other communications which any party desires or is required to
give shall be given in writing and shall be deemed to have been given if hand-delivered.
sent by facsimile. email, or mailed by depositing in the United States mail, prepaid to the
party at the address listed below or such other address as a party may designate in writing
from time to time. Notices to the County shall be sent to the following address:
Jefferson County Risk Manager
P.O. Box 1220
Port Townsend. WA 98368
Notices to the Contractor shall be sent to the following address:
Pacific ECS LLC
2309 Tulane St
West Linn. OR 97068
19. Integrated lereemcnt. This Au_reement together with attachments or addenda represents
the entire and integrated Agreement between the County and the Contractor and supersedes
Prci ssional Servic_s Aureernen! t I t
all prior negotiations. representations, or agreements written or oral. No representation or
promise not expressly contained in this Agreement has been made. This Agreement
supersedes all prior or simultaneous representations, discussions, negotiations. and
agreements, whether written or oral, by the County within the scope of this Agreement.
The Contractor ratifies and adopts all statements. representations, warranties. covenants.
and agreements contained in its proposal, and the supporting material submitted by the
Contractor, accepts this Agreement and agrees to all of the terms and conditions of this
Agreement.
20. Modification of this Agreement. This Agreement may be amended only by written
instrument signed by both County and Contractor.
21. Disputes. The parties agree to use their best efforts to prevent and resolve disputes before
they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the
terms of this Agreement shall be submitted in writing within 10 days to the County Risk
Manager. whose decision in the matter shall be final,but shall be subject to judicial review.
If either party deem it necessary to institute legal action or proceeding to enforce any right
or obligation under this Agreement, each party in such action shall bear the cost of its own
attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of
the State of Washington for Jefferson County. The parties agree that all questions shall be
resolved by application of Washington law and that the parties have the right of appeal
from such decisions of the Superior Court in accordance with the laws of the State of
Washington. The Contractor hereby consents to the personal jurisdiction of the Superior
Court of the State of Washington for Jefferson County.
22. Section Headings. The headings of the sections of this Agreement are for convenience of
reference only and are not intended to restrict, affect, or be of any weight in the
interpretation or construction of the provisions of the sections or this Agreement.
23. Limits of Any Waiver of Default. No consent by either party to. or waiver of. a breach by
either party, whether express or implied, shall constitute a consent to, waiver of. or excuse
of any other. different. or subsequent breach by either party.
24. No Oral Waiver. No term or provision of this Agreement will be considered waived by
either party. and no breach excused by either party. unless such waiver or consent is in
writing signed on behalf of the party against whom the waiver is asserted. Failure of a
party to declare any breach or default immediately upon the occurrence thereof, or delay
in taking; any action in connection with. shall not waive such breach or default.
25. Severabilit%. Provided it does not result in a material change in the terms of this
Agreement. if any provision of this Agreement or the application of this Agreement to any
person or circumstance shall be invalid. illegal, or unenforceable to any extent, the
remainder of this Agreement and the application this Agreement shall not be affected and
shall he enforceable to the fullest extent permitted by law.
Professional Services Agreement
J` ).,I
26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and
inure to the benefit of the parties' successors in interest,heirs,and assigns.
27. No Assignment. The Contractor shall not sell,assign, or transfer any of rights obtained by
this Agreement without the express written consent of the County.
28. No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement
shall be construed to mean, that any provision in this Agreement is for the benefit of any
person or entity who is not a party.
29. Signature in Counterparts. The parties agree that separate copies of this Agreement may
be signed by each of the parties and this Agreement shall have the same force and effect as
if all the parties had signed the original.
30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic
signatures shall have the same force and effect as original signatures.
31. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at
arms-length, with the assistance and advice of competent, independent legal counsel.
32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary. to
the extent any record, including any electronic, audio, paper or other media, is required to
be kept or indexed as a public record in accordance with the Washington Public Records
Act, Chapter 42.56 RCW, as may hereafter be amended, the Contractor agrees to maintain
all records constituting public records and to produce or assist the County in producing
such records, within the time frames and parameters set forth in state law. The Contractor
further agrees that upon receipt of any written public record request. Contractor shall.
within two business days, notify the County by providing a copy of the request per the
notice provisions of this Agreement. This Agreement, once executed, will be a "public
record" subject to production to a third party if same is requested pursuant to. the
Washington Public Records Act. Chapter 42.56 RCW, as may hereafter be amended.
DATED this day of Oc 20 ?5 .
SIGNATURES FOLLOW ON THE NEXT PAGE)
Professional Services Agreement I'agc n1of 1
JEFFERSON COUNTY WASHINGTON PACIFIC ECS LLC
Board of County Commissioners
Jefferson County, Washington By
Signature
1q J1‘BY: Dan Tedrow
Heidi Eisenhour, Chair Name:
EXGU6vu Absence Managing Principal
By:
Title:
Greg Bro herton, Commissioner
10/22/2025
P6 ` Date:
1
By
Heather Dtidley-Nollette, Commissioner
SEAL
1.1MI
L'tSHING4'
ATTEST
Car" Gallaway, CMct Date
C I.•r i J the Board
Approved as to form only
for 09/29/2025
P iilip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
Pmt„umal Ser%icr, •\_'eemrnt
EXHIBIT A - SCOPE OF WORK
Task A —Energy Auditor Kickoff
Consultant to participate in kickoff meeting, review available building information, and
confirm schedule and success metrics.
Task B —Community Selection and Engagement
Consultant will support the Community Action Committee(CAC) with identifying
candidate structures, publishing application materials, conducting outreach, and
supporting the selection process.
Task C —Auditing, Support, and Deliverables
The consultant will schedule commercial building audits and provide support to selected
participants.
Activities may include pre-assessment. site investigations, functional testing, and
engineering analysis. consistent with the consultant's proposal.
These activities are intended to produce the following grant-required deliverables:
Deliverable I: Support selected property owners with information about potential
implementation grants.
Deliverable 2: Provide community members with information about havens — where to go in the
event of wildfire smoke or excess heat.
Professional Services Agreement
i.N1111311- l3 - BUDGE(-
Compensation to the Consultant for professional services under this Agreement shall not exceed
100,000 (one hundred thousand dollars).
Project costs must be:
Directly related to the Scope of Work outlined in this Agreement.
Incurred during the project budget period.
Not billed to any other funding source.
Consistent with the cost principles set forth in 2 CFR Part 200, Subpart E.
Payments to the consultant will be made on the basis of itemized invoices submitted to the
County, documenting actual hours worked, applicable rates, and associated expenses, and subject
to County approval.
Professional Services Agreement
ATTACHMENT 2
Pacific ECS Proposal
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PACIFIC ECS
Jefferson County 2025 Commercial Energy
Audits Proposal
PACIFIC ECS LLC I WEST L NN. OR
114 PACIFIC ECS Existing Buildings I Optimized Performance
Table of Contents
LETTER OF SUBMITTAL 3
QUALIFICATIONS SECTION 5
Recent Experience performing ASHRAE Level II and Investment Grade Audits 6
CAPACITY AND AVAILABILITY 10
APPROACH TO WORK 11
REFERENCES 15
CERTIFICATIONS 15
OPTIONAL WORK ITEMS 16
Page 2 of 17
0,4 PACIFIC ECS Existing Buildings I Optimized Performance
Letter of Submittal
July 30th, 2025
Jefferson County
Community Development Department
621 Sheridan Street
Port Townsend,WA 98368
Vince Maniaci
VCManiaci@co.jefferson.wa.us
RE:2025 Commercial Energy Audits
Dear Vince and the Selection Committee,
The Pacific ECS LLC (DBA Pacific ECS) team is pleased to submit our response to the Jefferson County
request for proposals for 2025 Commercial Energy Audits.
Founded in 2024 by a prior facility owner, project manager,and engineer with 17 years'experience,
Pacific ECS is a small business (King County Small Contractor Supplier# 6293) specializing in providing
energy auditing and consulting services with a focus on efficiency projects,complex mechanical
building retrofits, and operations and maintenance.Our services are tailored to drive value across the
facility lifecycle through our unique combination of hands-on engineering experience, energy auditing
expertise, project management,and value analysis methodology.
The Pacific ECS team provides the following benefits:
EXPERIENCED PERSONNEL The Pacific ECS team has 17 years of experience with a focus on the
investigation and optimization of existing buildings. Our team consists of prior facility owners and
engineers that have cut our teeth by performing complex building renovations and upgrades
using a variety of procurement methodologies. This experience allows us to identify project's that
are both implementable and constructible by understanding the"renovation ripple effect",where
small changes turn into big scope items which can negatively impact a project's return on
investment.
COST EFFECTIVE AND IMPLEMENTABLE MEASURES We spend the time getting to know your building
systems before we step foot on-site. Interviews with maintenance staff and a review of as-built
drawings guide our focus during the site evaluation. While on-site we dig in by as-building
systems, performing pump tests, and a deep dive into the controls to understand your building's
performance.
FOCUS ON LOW-COST CHANGES WITH A BIG IMPACT Our deep dive into building performance
allows us to develop numerous low- or no-cost measures that have a substantial energy impact
and can be implemented quickly. We find that these measures can get most entities about 60%
of the way to compliance without a large capital investment.
Page 3 of 17
04 PACIFIC ECS Existing Buildings I Optimized Performance
SMALL TEAM,BIG RESULTS While the Pacific ECS team is an Emerging Small Business, we produce
big results. We do this by leveraging our high performing team and approach to uncover
meaningful energy savings,discover and obtain grant funding,and guide owners to successfully
execute the identified energy projects as an independent consultant.
CLEAN BUILDING PERFORMANCE STANDARDS EXPERTS: We have a deep understanding of
Washington's Clean Buildings Performance Standard (CBPS/HB 1257) and have done this exact
work.We are currently working with Benton County to manage their CBPS compliance process as
we identify and implement energy efficiency measures.
We understand that your needs are unique and that each audit must deliver measurable results. We
have a variety of services that can be tailored to deliver value based on your needs and expectations.
We appreciate the opportunity to propose and look forward to continuing the conversation to help
Jefferson County achieve its energy goals.
Sincerely,
THE PACIFIC ECS TEAM
Dan Tedrow PE,PMP,VMA
Managing Principal
2309 Tulane Street
West Linn OR 97068
dtedrow@pacificecs.com
303.746.9027
x z S I ' 74 *, Ucl ,
Page 4 of 17
MIPACIFIC ECS Existing Buildings I Optimized Performance
Qualifications Section
z`,C6
Pacific ECS was founded to help owners navigate the complexities
required to achieve optimum facility performance. Founded by a prior-
facility owner and engineer with 17 years' experience, we focus on the
existing building portfolio with an emphasis on complex mechanical ate
retrofits, energy efficiency projects, and operations and maintenance jt
excellence. Our services are tailored with the end user in mind to drive L1
value across the facility life cycle through our unique combination of
SJf `
energy and engineering skills, existing building commissioning, project
management,and value analysis. We always bring a positive outlook, a Dan Tedrow PE PMP VMA
field perspective,and a "Can-Do"attitude. Team Lead _n rgy AJdir.Y
The Qualified Energy Auditor and lead on this project will be Dan Tedrow
1PEPMPVMA. Dan is a Professional Engineer with 17 years of professional
experience and has completed over 40+ energy audits. Dan will be
Alexx Johnson
supported by a core team of two consultants, with additional sub-Consultant
consultants for specialty services as needed. Select qualifications
include:l
A list of our team's energy audits include:Emma Salz
Recent Energy Audits and Studies Project Coordinator!Junior
Consultant
1. Seventh Day Adventist Church 13. City of
Tabernacle Portland
2. Washington County Jail and Law City Hall As Needed Contractors:
Enforcement Center HVAC Investigation 14. City of
3. Washington County Jail and Law Portland
Enforcement Center Steam Turbine Study Emergency
4. Yamhill County Jail Energy Audit Operations Center
5. Yamhill County Courthouse Energy Audit 15. City of Portland Water Pollution Control
6. Multnomah County Juvenile Justice Laboratory
Center Energy Audit 16. City of Portland Water Pollution Control Lab
7. Edwards Center Special Needs Center Reheat Coil Study
8. City of Portland Kelly Building 17. Clatsop County Courthouse
9. City of Portland 911 Building 18. Clatsop County Jail
10. City of Portland 1900 Building 19. Oregon City Hall
U. City of Portland 2010 N Interstate Building
x2
12. City of Portland Walnut Park Building
Page 5 of 17
oilPACIFIC ECS Existing Buildings I Optimized Performance
20. Oregon Department of Administrative 31. Snohomish County Oak Street Jail/Court
Services Parking Structure 32. Port of Seattle Anthony's (Pier 66)
21. Verizon Rectified Facility 33. Port of Seattle Terminal 102A
22. City of West Linn Library 34. Port of Seattle Terminal 102 B/C
23. Fox Tower Main AHU Replacement
35. Port of Seattle Fishermen's Terminal
24. Washington School for the Deaf Kastel
36. Port of Seattle Lineage T-91
Building boiler study
37. Port of Seattle Pier 69
25. Fox Tower office tower fan array
38. Port of Seattle Pier 66
26. Benton County WA Old Court
39. JBLM energy audits x 5 facilities
27. Benton County New Court
40. Multnomah Athletic Club Chiller Study
28. Benton County New Jail
41. Washington School for the Deaf Clark
29. Benton County Juvenile Justice Center
Building
30. Snohomish County Wall Street Jail
RECENT EXPERIENCE PERFORMING ASHRAE LEVEL II AND INVESTMENT GRADE AUDITS
1
1.111
lot
SNOHOMISH COUNTY-CLEAN BUILDING ACT COMPLIANCE ENERGY AUDITS (2023 to 2025)
Dan performed and led the energy audit team to provide a Clean Building Act (CBA) ASHRAE Level II energy
audits for Snohomish County on the 380,000 SF two-building courthouse complex. The project team
performed a detailed site visit, as-built the major HVAC systems, and performed an in-depth controls
investigation.While onsite performing the as-building process, the team solved a 20-year-old latent design
issue that was a mystery to the operators. Resolving the design issue allowed the facility to partially electrify
their heating load during fair weather. Dan and the team identified 10 EEMs with 45 sub measures to optimize
performance. The identified measures were incorporated into a capital planning document that allowed the
County to run compliance scenarios, then model the cost and impact of executing the low cost/no cost
measures, retro-commissioning, and heat recovery measures to understand the EUI reduction. The team
developed an ASHRAE Level II compliant report delivered to the County and provided ongoing engineering
and implementation support. Dan is currently assisting the design team with the implementation of the
energy efficiency projects.
Page 6 of 17
NIPACIFIC ECS Existing Buildings I Optimized Performance
r ivy
111— oar
BENTON COUNTY-CLEAN BUILDING ACT COMPLIANCE ENERGY AUDITS,CAPITAL PLANNING(2022-
CURRENT)
Dan performed the energy audits and led the Energy Audit team to provide energy consulting services to
bring the Justice Center Complex into compliance with Clean Building Act (CBA) in Benton County
Washington.The facilities surveyed included the buildings within the justice center complex totaling 270k SFT
and the 80k SFT Juvenile Justice Center. Work included an initial CBA compliance assessment comparing
utility usage to CBA requirements to benchmark current energy performance and compliance requirements.
Performing an ASHRAE level 2 energy audit on the facilities and developing twenty comprehensive energy
efficiency measures with a mixture of low-cost/no-cost, medium-cost, and larger capital projects. The
measures were developed into a capital project selection framework.This allowed the County to develop and
review project scenarios to obtain compliance and evaluate the cost and energy reduction of the proposed
EEMs. Of the proposed EEMs, five were selected by the County for further refinement. This phase provided
additional engineering and project development support to turn the selected EEMs from concept to
implementable projects. Each deliverable included a detailed scope of work,AACE level 4 cost estimate, risk
assessment,phasing,procurement strategy,and preliminary engineering drawings.The refine phase projects
included a central plant upgrade, three air handler replacements, and a facility wide controls upgrade. The
County then evaluated and submitted the projects for approval to the state alternative delivery oversight
committee with approval obtained in December 2023 for implementation. Dan was engaged by the designer
to lead the design team and ensure the design met the County's energy requirements. Currently the Pacific
ECS Team is working to ensure CBPS compliance for all of the county's Tier 1 and Tier 2 buildings, and have
obtained multiple grants to offset compliance cost.
key Take Aways
Pacific ECS is currently managing CBPS compliance across all county
buildings
Performed multiple ASIIRAF level II Energy Audits
Developed energy audit into SAM capital projects that is currently under
construction
Performed Iollovw up engineering support of the capital protect
Obtained over S800k in grant funding from WSAC and Commerce to
offset project cost Currently pursuing additional early adopter funding
Page 7 of 17
OSPACIFIC ECS Existing Buildings I Optimized Performance
t
h
6 rr
ILiat
Ito
WASHINGTON STATE SCHOOL FOR THE DEAF-CHILLED WATER PLANT OPTIMIZATION -VANCOUVER
WA(2021 TO 2024)
Dan Tedrow led the project team as the MEP Owner's Representative and MEP Due diligence phase for the
45M DES Center for the Deaf and Hard of Hearing (CDHY) K-12 project. The owner had an existing ground
source heat pump central heating plant that was non-functional. However, the owner desired to integrate
the system into the new campus building as part of an upcoming progressive design-build project. The
existing electrified system was non-functional and had not provided electrified heating since turnover in 2010.
Dan Tedrow performed the investigation through a detailed energy and performance evaluation including
testing the system.To evaluate the controls and well pump,as it was an open loop system,Dan hired specialty
consultants. The result was recommendations and controls changes to restore system performance that
were incorporated into a repair scope. Dan worked with the client to negotiate and award the project, then
oversaw construction.Once the repair work was complete,Dan commissioned the system and obtained ETO
incentive funds to offset project costs.Through Dan's work,the system became fully functional and resulted
in immediate energy savings, increased comfort,and reduced repair costs for the campus central plant.Dan
then worked with the client and design-build contractor to incorporate the now functioning system into the
new $45M academic building. The project resulted in the restoration of the HVAC system, a large cost
reduction to the new construction project,and reduced energy usage for the campus.
Key Take Aways
Performed detailed energy evaluation to restore performance of open loop ground
source heating and cooling plant that was non-operational since 2010
Tested system, developed scope of work assisted state with contract solicitation, and
oversaw repair of ground source heat pump system
Sourced replacement parts for VFDs, allowing owner to restore performance saving
70k in replacement costs
Obtained $60k incentive to offset installation costs
As MEP Owner's rep,oversaw mechanical design process on the $45M design-build
construction project and ensured that the owner's needs were met
Page 8 of 17
44 PACIFIC ECS Existing Buildings I Optimized Performance
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WASHINGTON COUNTY-LAW ENFORCEMENT CENTER ENERGY PERFORMANCE AUDIT,HILLSBORO,
OR (2016 to 2024)
Dan performed a detailed ASHRAE Level II energy audit of the 270,000 SF Washington County Law Enforcement
Center and Jail. The audit identified a two-part capital replacement strategy for the building, consisting of
immediately implementable low-cost and no-cost measures and a long-term capital project. The County
chose to implement the low-cost items and asked Dan to perform the work. Dan then led the retro-
commissioning process as a follow-up to the energy audit. This achieved$41,000 per year in energy savings
with the implementation cost being fully offset by a grant from the Energy Trust of Oregon.The larger capital
measures were bundled,designed,and are currently under construction through a GC/CM contractor. Dan
oversaw the design team and worked to ensure the project met the client's quality and performance
requirements. The County is slated to receive a $499k energy incentive payment as a result of the large
energy reduction identified by the Pacific ECS team.
Key Toke Aways
ASHRAE level II Audit on justice complex
Long term client with multiple projects on campus
Implemented low-cost/no-cost measures resulting in$41k per year in energy
savings Project cost was funded 100% by the Energy Trust of Oregon
identified large capital replacement projects that received funding and are
currently under construction to renew HVAC infrastructure
Project receiving $499k incentive based on the energy savings identified by Dan
Page 9 of 17
PACIFIC ECS Existing Buildings I Optimized Performance
Capacity and Availability
The PECS team performs weekly workload forecasting looking at our current billable workload and
compares it to the maximum hours that can be worked per month. Assuming a 40-hour work week,the
graph below shows the projection of those hours. The difference between the orange and the other lines
represents hours that can be allocated to the Jefferson County Energy Auditing Project.
Based on our analysis,the team can begin work in August,with a workload increase in October,due to a
new project kicking off with the Port of Vancouver. We develop a detailed MS Project schedule for each
energy audit such that we can plan our workload,coordinate with your stakeholders and building users,and
minimize surprises.
If additional resources are needed,we have the ability to ramp up using a cadre of trusted contractors that
we can lean on for additional support and specialty inspections.
Available Work Hours Per Month
Maximum hours worked per month
Available hours to allocate to
Jefferson County Energy Audits
Current billable work,based on projections per team member(Typ)
Page 10 of 17
NPACIFIC ECS Existing Buildings I Optimized Performance
Approach to Work
coPhase 1:Pre-Assessment The pre-assessment phase consists of preparation leading up to the
onsite investigation.Work includes:
1. Right size approach: Perform a virtual Kickoff workshop with the County to establish metrics of
success,discuss operational issues and past building upgrades,finalize the schedule,and review our
project management and communications approach.Our upfront
planning and collaboration enable us to scale our approach to
your needs. Ultimately this allows us to create a cost-effective
energy auditing approach that meets your objectives.
2. Hit the ground running by reviewing available information te
f }
including mechanical and controls drawings,floor plans,prior TAB 1
ji
reports,and any other relevant data that can be provided by the
x-
County.We understand many of your buildings are older,we are I
adept at working in these facilities and finding opportunities for
energy savings.
3. Benchmark performance using available utility bills or Energy Star
Portfolio Manager.We will determine the building's gross square lighli-44
footage per Washington State CBA definition, the utility usage,and
determine the Energy Use Intensity (EUI) benchmark and usage.
Figure 1 - Example of a historic
4. Work around your schedule:Pre-planning and collaboration courthouse for Clatsop County
allows us to schedule site visits that work for you and your that we audited. The facility was
occupants.If needed,we can work after hours to minimize the still operating the original wood
impact to your operations.fired steam boiler.
Contextual Understanding Frcni our understanding of your facilities we speculate that your buildings
will have older hydronic or steam heating systems with operable windows and constant volume air
handling systems We have worked in numerous similar structures and are adapt at identifying low-
cost and cost-effective capital upgrades
0
Phase 2: Site Investigation The Pacific ECS team will perform a detailed site investigation of your
facilities. We dig into your facilities to truly understand building performance and develop
implementable recommendations. Work includes:
1. Site Walk(s): We will perform a detailed site investigation starting at the main mechanical room(s),
then roof, and making our way down counterclockwise through the building, ending with a review of
the control system.
2. As-Built System Diagrams: For each major system, including air handling units, steam systems,and
hydronic heating and cooling systems, we will develop as-built system diagrams. We find these
invaluable tools for energy measure development and operations staff training.
Page 11 of 17
O. PACIFIC ECS Existing Buildings I Optimized Performance
3. Hands-On System Testing: During the site visit, we will
conduct functional tests of pumps, AHUs, and major C„d
systems to uncover functionality issues and identify energy
measures.
a. For buildings with hydronic systems,we will perform
pump tests to determine the actual flow rates of
pumps to compare against design values.
b. For large air handlers,we will measure airflows and
evaluate economizer effectiveness.
c. We will dig into your control system(s) and obtain
trends, or if no trending is available, set up data
loggers to perform "Natural Response"tests of your I
major systems. Figure 2- Example system diagram used
d. We can measure light levels, and provide a to diagnose performance issues with the
preliminary lighting system adequacy and project team on an ongoing project
application, while being sensitive to the historic
nature of your buildings.
4. Identification of Implementable Measures: While ` : 47 I
onsite, we will Identify low-cost or no-cost energy .
r
reduction measures. We find these are generally
controls changes that have a significant energy
reduction at a low cost. In addition, we will identify nil
capital measures for major equipment
r
approaching the end of life that will reduce energy.
5. Post Site Visit Collaboration: Once the site visit is
complete, we will schedule a follow-up meeting
with you to discuss site visit findings including
themes and observations and the initial Energy
Efficiency Measure (EEM) list.Figure 3 - At the Snohomish County Courthouse,
each pump motor was a different color, indicating
that each motor had been replaced. This led to a
deeper investigation that uncovered latent design
defects and a recommended solution that the
County is now fixing,25 years after the building was
built, thanks to the PECS team.
Page 12 of 17
i
MIPACIFIC ECS Existing Buildings I Optimized Performance
Phase 3: Analysis Phase Based on lessons learned, we go to great lengths to evaluate our EEMs,
4)which expedite implementation. We review and analyze the measures for practicality, engineering
merit,SHPO and aesthetics issues, maintenance concerns,and constructability.
1. Detailed Engineering Analysis: EEMs
must be implementable and deliver
value. We perform detailed
engineering analysis and concept
design to develop and "vet" the
auk*Wins wne.anI.ton
identified EEMs.This ensures that each
Building Bleat
LOW Vaue W
measure has proven technical merit
and will have a good return on
investment for Jefferson County.
2. Defensible Savings Calculations:
Cost of Work
Once the EEMs are vetted,we develop
detailed energy calculations by Figure 4-Example chart showing identified EEMs on a recent project
developing a building energy model. to assist the client with prioritization of findings. This led to an
This ensures that the County has immediate implementation project on the Quick Wins and planning
defensible energy savings for each
for some of the Differentiator projects.
identified Energy Efficiency Measure to
make sound decisions.
3. Accurate Cost Estimates: For each energy efficiency measure, we will develop an AACE Level 4 cost
estimate. We will work with you to understand historical pricing, obtain vendor quotes on equipment,
and allocate mark-ups for contingency, escalation, project management, and permitting that are in
line with your expectations and reflect actual project costs.
I _ I II I I I — NO um
Figure 5 -Dashboard of EEM costs from a recent energy audit.
4. Pre-Final EEM Review: Once the costs are complete, we will review the energy efficiency measures
and allocated costs with the Jefferson County team to obtain feedback and establish implementation
priority. This information then feeds into the capital planning exercise during the reporting phase.
Page 13 of 17
0,411 PACIFIC ECS Existing Buildings I Optimized Performance
4
Phase 4:Reporting phase
1. ASHRAE Level II Report: With the analysis complete and vetted, we develop the ASHRAE Level 11
compliant report.This document is provided to you in PDF and includes a detailed description of the
measures and building background.Our clients frequently include the audit as part of the bid package
when soliciting bids due to the level of detail.
2. Capital Planning Tool: The report is complimented by an Excel-based capital planning tool.
Developed based on client feedback and best practices, this tool allows you to bundle energy
measures together and quantify the cost and energy impact using a scenario-based approach. This
allows you to pick and choose each project and understand the cost and energy benefits if they are
grouped and executed as one project.
3. Once the deliverables are developed, reviewed, and accepted by the County, we will develop them
into a Form D, and Form F, which are Department of Commerce Forms required as port of the CBPS
compliance process.
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ken.,*2 41.n.mum.Ca.++pt.in<r B i24,453 $ 108.640 70280034 11. 11 413 Yes
S 454.117 S 70,132
S 626.736 S 29484 919.354.12 2126 res
S 1442359 S 149078 919 354 12 9.71
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Figure 6 - Example excerpts from a recent capital plan from an Energy Audit.
Page 14 of 17
MIPACIFIC ECS Existing Buildings I Optimized Performance
References
Address Phone roil Decscnption of Service
Robert 7122 W Okanogan 509.736.2704 robert.blain@co.benton.wa.us Performed Benton
Blain PI Building E, County ASHRAE Level II
Kennewick,WA Energy Audit and CBPS
Compliance
Alex 3000 Rockefeller 425.754.4504 richard.pidduck@co.snohomis Performed Snohomish
Richard) Ave, Everett,WA h.wa.us County ASHRAE Level II
Pidduck Energy Audit
Glen Gipe 611 N Grand Blvd, 360.701.7429 glen.gipe@des.wa.gov Performed School for the
Vancouver,WA Deaf MEP Optimization
and ASHRE Level II Energy
Audit
Randal 1120 SW 5th 503.823.6207 randall.yoshimura@portlandor Performed multiple
Yoshimura Avenue egon.gov energy audits and
Portland,Oregon investigations for City
through the Energy Trust
of Oregon.
Certifications
King County Small Contractor Supplier Certification:
SOS certification number: 6293
Date of Approval: November 13, 2024
Date of Expiration: November 13, 2027
Page 15 of 17
NPACIFIC ECS Existing Buildings I Optimized Performance
Optional Work Items
If requested, Pacific ECS will provide the below value-added Services to Jefferson County:
Refine Phase-Additional Due Diligence and Design Assistance for Rapid Implementation:Once the energy
audit is complete,we can perform additional engineering and project development to refine selected energy
measures.This analysis process is tailorable to each energy measure, and can include:
MEP Design and Analysis
REP and Solicitation Development
Qualitative Risk Analysis
Procurement assistance, with traditional
4
or alternative delivery
Cost Estimating Services 4
Deliver and solicit the projects with
confidence
Figure 7- Example of refine phase engineering analysis
Creation of O&M Deliverables: We are well versed in Operations and Maintenance and Asset Management.
Having been an owner/operator at the Naval Postgraduate School, we have an innate understanding of
operations and have a proven track record to assist your team.For the O&M planning we can:
Capture and develop your asset inventory by capturing make, model,serial, and key attribute
information for your maintainable assets.
Prioritize your assets based on mutually agreed upon criteria for both criticality,condition,and, if
desired,functionality.
Develop preventive maintenance procedures including creation,scheduling,and estimating the
maintenance team's respective level of effort for your facilities.
Develop staffing projections utilizing preventive maintenance data and industry benchmarks such
as those from the International Facility Management Association (IFMA) and the Association of
Physical Plant Administrators (APPA).
These deliverables are created using Excel,vetted with your team,and can then be integrated into
your existing maintenance management system. While low-tech,we find this reduces cost and
increases ownership of the data, increasing the maintenance team's confidence in the maintenance
planning information,further empowering success.
As part of the deliverable,we create goal posts for energy performance and failure indicators that
are aligned with CBPS' Energy Management Plan for Tier 1 and Tier 2 structures.
Page 16 of 17
011 PACIFIC ECS Existing Buildings I Optimized Performance
Facility Condition Assessment:Pacific ECS performs countless Facility Condition Assessments.This helps
owners understand their deferred maintenance backlog and prioritize capital planning. For individual
buildings,or across your facility portfolio,we can:
Assess your facilities and systems using qualified assessors. Depending on your facility needs,we
can scale our approach from a two assessor Mechanical,Electrical,Plumbing (MEP) and Civil,
Structural,Architectural (GSA) team to a full assessment team with dedicated assessors for each
discipline. We make this determination jointly with you based on your facility needs and observed
deficiencies.
We can create AASE 41 seismic checklists for your facilities to assess their structural and seismic
integrity.
We identify facility deficiencies and planned capital renewal of systems from 0 to 20 years out.
These items are then priced, by a third-party cost estimator,and allocated to a year. This allows you
to understand your projected capital needs up to 20 years.
MEP Owner's Representative:The Pacific ECS team frequently represents owners on complex MEP renovation
and upgrade projects. We work collaboratively to guide the project team through the projects, develop
project documents, solicit for A&E firms and contractors, and work to ensure the project meets your scope,
schedule,and budget needs. Our services include:
Develop solicitation documents and administer bidding and source selection of contractors
Develop and/or review third party cost estimates
Oversee and manage design services for design-bid-build,GC/CM,or design-build contracts
Perform third party design reviews including value engineering (per SAVE International Standards),
Constructability Reviews,and Commissioning Design review services
Oversee contractor performance and quality
Review pay applications
Commissioning Services: Pacific ECS can perform commissioning services as part of the owner's quality
assurance process to ensure a fully functioning MEP system. Services include:
Development of commissioning plan
Conduct contractor coordination,kick-off,and progress meetings
Perform commissioning design reviews
Perform site inspections
Perform installation verification
Perform functional performance testing
Develop,oversee, and manage the issue resolution log
Assist with closeout and develop commissioning report
Page 17 of 17
N PACIFIC ECS
Dan Tedrow, PE, PMP
Dan is an experienced Energy Auditor, Mechanical Engineer, O&M Consultant,
and Project Manager with seventeen years'experience in the building industry.
Dan excels at the development and execution of practical and efficient MEP
retrofit projects that reduce energy. Dan has performed in numerous roles
Team Leadership throughout his career including as a:facilities owner and operator,HVAC
Project Management design engineer,Commissioning Agent,Operations and Maintenance Expert,
Mechanical Engineering
and Energy Efficiencies consultant.
Commissioning (Existing
Building Focus)
Snohomish County Clean Building Act Compliance Energy Audits,CapitalLicensure
Planning,Project Development and Implementation Services
Professional Engineer,
Mechanical: Dan led the team to provide Clean Building Act (CBA) ASHRAE Level II energy
OR#88582PE audits for the Snohomish County on the 380,000 SF two-building courthouse
WA #51823 complex.The project team performed a detailed site visit, as-built the major
CA #35617 HVAC systems,and performed an in-depth controls investigation.The project
identified 10 EEMs with -45 sub measures and numerous 20-year-old latent
Project Management
Professional, PMI design issues that were a mystery to the operators. The identified measures
included low cost/no cost retro-commissioning optimization and heat
Certified Assessor, recovery measures.A comprehensive ASHRAE Level II compliant report
Oregon Dept of Education
delivered with a capital plan allowing the County to select EEMS and run
Certified Inspector, scenarios to optimize project bundling to achieve compliance. Dan is working
Washington OSPI with the owner to assist with the implementation of the energy efficiency
projects including direct oversight of the design development effort,and retro-
PG&E Existing Building commissioning work items to reduce energy usage.
Commissioning Certification
Key Take Aways:
Education
BS, Mechanical Engineering, • Identified 10 EEMs with 45 sub measures that were mostly controls
California Polytechnic State optimization measures to reduce energy performance.
University, San Luis Obispo • Identified path to reduce EUlt by 15.8 KBTU/SF*YR and meet Washington
State's Clean Building Performance Standards.
Using the capital planning process,the selected CBPS compliance pathway
results in a 5 year payback.
Benton County WA-Clean Building Act Compliance Energy Audits,Capital Planning,Project
Development and Preliminary Engineering Services
Dan led the project team to provide energy consulting services to bring the Justice Center Complex into
compliance with Clean Building Act (CBA) in Benton County Washington. Surveyed facilities included the
four buildings within the justice center complex totaling 270k SET and the 80ksft Juvenile Justice Center.
Work included an initial CBA compliance assessment comparing utility usage to CBA requirements to
benchmark current energy performance and compliance requirements. Performing an ASHRAE level 2
energy audit on the facilities and developing twenty comprehensive energy efficiency measures with a
mixture of low cost/no cost, medium cost,and larger capital projects. The measures were developed
into a capital project selection framework.This allowed the County to develop and review project
scenarios to obtain compliance and evaluate the cost and energy reduction of the proposed EEMs.Of
the proposed EEMs,five were selected by the County for further refinement,This phase provided
additional engineering and project development support to turn the selected EEMS from concept to
implementable projects.Each deliverable included a detailed scope of work,AACE level 4 cost estimate,
risk assessment, phasing, procurement strategy,and preliminary engineering drawings.The refine
phase projects included a central plant upgrade,three air handler replacements,and a facility wide
controls upgrade. The County then evaluated packaged and submitted the projects to approval to the
state alternative delivery oversight committee with approved obtained in December 2023 for
implementation utilizing a design-build methodology. During this process, Dan engaged and partnered
with a preferred local contractor and the Sazan team is currently negotiating the award of the $9M DB
HVAC upgrade project.
Key Take Aways:
Developed HVAC replacement project through ASHRAE Level II energy audits,with a follow up
refine phase.
Identified numerous compliance paths to achieve CBPS compliance.
Selected methodology,was a combination of low cost controls optimization measures coupled
with capital upgrades to replace equipment approaching end of life.
Currently working with the design-builder, under the Sdzan,team to optimize the design as part
of the $9M design-build HVAC replacement project.
Obtained a $400k grant from Commerce to help offset project costs.
Washington County Jail and Law Enforcement Center Infrastructure Replacement-Hillsboro,OR
Washington County Law Enforcement Center and Jail Cx, Hillsboro,OR Principal in Charge for the 568M
HVAC and critical infrastructure placement project. Dan worked with the Washington County team since
2016 to perform an initial ASHRAE Level II energy audit and develop the project through multiple phases
of building assessment,optimization, retro-commissioning, project development,design,contractor
bidding, and preconstruction services. Dan led the project team and drove project success through a
robust project management program,design excellence,and quality control focused on the owner's
needs. Project includes a completed HVAC replacement of the 24/7/365 building including air handlers,
2
chiller plant,boiler plant,domestic hot water,and controls.The project was bid using a CM/GC process
with Dan leading the development of the solicitation documents.
Key Take Aways:
Complete HVAC replacement including chiller plant,boiler plant,air handlers,distribution piping,
controls,and ancillary equipment.
Identified$359K per year in energy reduction measures.
Identified measures to reduce electrical usage by 55%and gas usage by 64%.
Obtained maximum ETO incentive of$499,999.
Project is currently starting construction.
HVAC Building Evaluations/Energy Audits-Multiple Projects(2013 to Current)
Dan performed detailed energy audits for numerous facilities with many at no cost to the client from
grant funding. Projects include:
1. Seventh Day Adventist Church 19. Oregon City Hall
Tabernacle 20. Oregon Department of Administrative
2. Washington County Jail and Law Services Parking Structure
Enforcement Center HVAC Investigation 21. Verizon Rectified Facility
3. Washington County Jail and Law 22. City of West Linn Library
Enforcement Center Steam Turbine Study 23. Fox Tower Main AHU Replacement
4. Yamhill County Jail 24. Washington School for the Deaf Kastei
5. Yamhill County Courthouse Building boiler study
6. Multnomah County Juvenile Justice 25. Fox Tower office tower fan array
Center 26. Benton County WA Old Court
7. Edwards Center Special Needs Center
27. Benton County New Court
8. City of Portland Kelly Building
9. City of Portland 911 Building
28. Benton County New Jail
10. City of Portland 1900 Building 29. Benton County Juvenile Justice Center
11. City of Portland 2010 N Interstate Building 30. Snohomish County Wall Street Jail
x 2 31. Snohomish County Oak Street Jail/Court
12. City of Portland Walnut Park Building 32. Port of Seattle Anthony's (Pier 66)
13. City of Portland City Hall 33. Port of Seattle Terminal 102A
14. City of Portland Emergency Operations 34. Port of Seattle Terminal 102 B/C
Center 35. Port of Seattle Lineage T-91
15. City of Portland Water Pollution Control 36. Port of Seattle Pier 69
Laboratory 37. Port of Seattle Pier 66
16. City of Portland Water Pollution Control Lab
38. JBLM energy audits x 5 facilities
Reheat Coil Study 39. Multnomah Athletic Club Chiller Study
17. Clatsop County Courthouse 40. Washington School for the Deaf Clark
18. Clatsop County Jail
Building
3
N PACIFIC ECS
Multnomah County Juvenile Justice Center—Energy Audit
Dan performed a detailed HVAC analysis of the Multnomah County Juvenile Justice Center.This
included a detail review of the POD air handling units,control system,and heating and cooling central
plant. The project identified a number of controls and capital retrofit measures with associated scope
of work and cost estimates that are being implemented by the County's on-call control contractor.
Found $71k per year in energy reduction measures
Reduced electrical usage by 21%and gas by 34%
Secured $135k in ETO incentives
1.7 project payback
City of Portland Water Pollution Control Lab HVAC Optimization-Portland,OR(2022 to 2024)
Dan Tedrow was the Principal-In-Charge for the emergency HVAC replacement project of this 24/7
laboratory building.This project replaced the failing 25-year-old cooling system and replaced it with a
centralized chilled water plant utilizing a magnetic levitation chiller to reduce energy,noise,and life
cycle costs.Working with ETO,Dan was able to obtain a $250k incentive from the Energy Trust of Oregon
and reduce energy usage of the facility by 40%. Dan performed the initial energy study, led the design
effort,guided the client through acquisition, negotiation,and selection of the contractor.
Key Take Aways:
Emergency cooling system replacement project to maintain functionality of existing 24/7/365
laboratory.
Reduced energy usage of the cooling system from 1.1 KW/Ton to 0.4 KW/Ton a 63% reduction.
Developed contractor solicitation documents.
Obtained a $250k ETO incentive to offset project costs.
Yamhill County—Jail and Courthouse Energy Investigation and MEP-T Due Diligence(2015 to 2016)
Dan performed an ASHRAE Level ll Energy Audit of the Yamhill County Jail and Courthouse. Project
Identified a number of energy savings measures including controls retrofits and an air handling unit
upgrade to serve the jail. Due to the location of the air handling unit, replacement would be difficult
without a substantial reconfiguration of the building and unsatisfactory impact to the Jail's operations.
To assist the County in developing the project, Dan performed an in-depth analysis of replacement
phasing and costs,developed a replacement scope of work,and conceptual drawings to guide Yamhill
County in the replacement effort.
School for the Deaf-Chilled Water Plant Optimization-Vancouver WA(2021 to
Current)
Dan Tedrow led the project team in the MEP Owners Representative and MEP Due diligence phase for the
45M DES Center for the Deaf and Hard of Hearing (CDHY) K-12 project. The owner desired to integrate
the existing ground source heat pump system serving the campus into the new campus building.
However, the existing electrified system was non-functional and had not provided electrified heating
since turnover in 2010. Dan Tedrow led the team to investigate system performance, test the system,
develop and solicit the repair scope of work, negotiate with the contractor,oversee repairs and
construction,and restore performance of the ground source system. Once construction was complete,
Dan commissioned the system and obtained an ETO incentive to offset project costs,Though Dan's work,
the system became a fully functional and resulted in immediate energy savings, increased comfort,and
reduced repair costs.
Key Take Aways:
Restored performance of open loop ground source heating and cooling plant that
hadn't worked"since 2010.
Tested system,developed scope of work,assisted state with contract solicitation,and
oversaw repair of ground source heat pump system.
Sourced replacement parts for VFDs,allowing owner to restore performance saving
70k in replacement costs.
Obtained $60k ETO incentive to offset installation costs.
Naval Facilities Engineering Command Southwest-Multiple Locations Project
Development,oversight,and Commissioning
Don performed detailed MEP inspections,project development, energy analysis,project management,
design review,and commissioning on multiple projects for the US Navy in California. The included new
construction, renovation, mechanical retro-fit, and energy efficiency upgrades as part of a
comprehensive MEP upgrade program.Dan was the sole commissioning agent/authority for the campus and
ensured that the MEP systems were installed per the project documents,were optimized,O&Ms were provided,
and ensure that maintenance teams had the knowledge and training to maintain the systems. Select
projects include:
Spanagel Hall and Root Hall renovation and mechanical retro-fit.Retrofit Cx
Glasgow Hall Mechanical retro-fit
Central Boiler Plant Upgrade and summer boiler installation
Herrmann Hall heating system upgrades - Retrofit Cx
Halligan Hall heating system upgrades - Retrofit Cx
Watkins Hall mechanical retro-fit- Retrofit Cx
Dudley Knox Library AHU and VAV conversion
Bldg.700 Data Center Energy Efficiency Upgrades
P-197 Business School Building
P-204 Naval Research Laboratory
Fleet Numerical Meteorological Center - P-174 Naval Research Laboratory Meteorology building
China Lake Naval Weapons Station - P-719V Weapons and Armament Facility
China Lake Naval Weapons Station - P-710V Hardware in the Loop Weapons Facility
S
PACIFIC ECS
iiiAlexx
Johnson
Pacific Energy Consulting Services I Commissioning Consultant
h
Alexx has two years' experience assisting senior commissioning engineers
in the systematic testing and verification of mechanical, electrical, and
plumbing systems in commercial and institutional buildings. Alexx performed
functional testing of HVAC equipment including air handling units, chillers,
and building automation systems to ensure compliance with design
specifications and industry standards. Conducted pre-functional checklists,
documented system deficiencies, and coordinated with contractors to
resolve performance issues. Supported commissioning activities for
Education electrical distribution systems, lighting controls, and fire safety systems while
Courses in maintaining detailed test reports and commissioning documentation.
Mechanical Participated in owner training sessions and contributed to the development
Engineering, of operation and maintenance manuals for newly commissioned facilities.
Portland State Relevant Projects (Commissioning)
University Washington State School for the Deaf
Reactor Mechanic, Washington State School for the Blind
Naval Nuclear Power
Training Command Marylhurst Commons Multifamily Housing
Benton County, WA City Maintenance Facility
Vancouver Bulk Terminal
City of Portland Water Pollution Control Laboratory
N PACIFIC ECS
Alexx has three years' experience managing facility condition assessments
FCA). Alexx uses a variety of tools to manage projects and effectively
communicate to project teams, including Smartsheet, Miro, Microsoft Excel,
and PowerBi. In addition, Alexx prepares models, technical analyses, and
data visualizations, and develops, edits, and produces technical reports.Alexx
spent seven years enlisted in the United States Navy as a Reactor Mechanic
operating and maintaining nuclear reactors, gaining experience with the built
environment.
Relevant Projects (FCA)
King County, Facilities Management Division, 2024 FCA Update
Assisting with a FCA update for 29 buildings including office, public health,
human services, courts and law enforcement, as well as other properties,
totaling over 3 million SF.
Mukilteo School District, FCA, Mukilteo, WA
Assisting with the assessment of 22 buildings including a kindergarten
center, 12 elementary schools, four middle schools, three high schools,
an administrative office, support services facilities, and maintenance work
facilities. The assessment aligns to OSPI Building Condition Assessment
Checklist and encompasses mechanical, electrical, plumbing, structural, and
accessibility systems.
Lake Washington School District, FCA, Redmond,WA
Assisting with the assessment of about 50 buildings or 58.420 SF including
elementary schools, middle schools, high schools, administrative offices and
support services facilities. The assessment aligns to OSPI Building Condition
Assessment Checklist and encompasses mechanical, electrical, plumbing,
structural, and accessibility systems.
Auburn School District, FCA, Auburn, WA
Assistant for the comprehensive physical and functional condition assessment
for the Auburn School district. All inspection work occurred during the school
year coordinated around student activities to eliminate disruption to the
learning environment. Data collection was performed utilizing Smartsheet
with integrated data quality management. Provided extensive deliverable
customization and daily client support for the project.
Silver Falls State Park, FCA, Sublimity, OR
Assistant for a coordinated facility assessment of 37 structures in the historic
Silver Falls State Park. Field assessments were performed without disrupting
park services and on a strict timeline within the state's fiscal calendar.
Participated in data collection and annual maintenance planning for the park
facilities.
N PACIFIC ECS
Emma Salz
1110 Emma is a project coordinator and junior consultant. She has worked on a
variety of energy auditing and engineering projects assisting with delivery from
inception to completion. Emma is well versed in the Clean Building
Performance Standards for Washington State and excels at organization and
implementation of projects.
Skill Sets
Microsoft Word, Excel,
Smartsheet, Fulcrum Benton County,ASHRAE Level II and Clean Building Act Compliance
Emma is the project coordinator leading the coordination,scheduling,and
Education worked with the team to drive the project to completion. Besides the
Portland State University
coordination aspect, Emma led the benchmarking element of the CBPS
Mechanical Engineering compliance for Benton County buildings through Energy Star Portfolio Manager
Degree Anticipated 2028 and Washington SAW Portal to identify EUI and WNEUI numbers for eight
buildings including justice centers,health,and administration buildings.Emma
performed site visits working with the technical team to assist with the energy
auditing work. Through Emma's research,she identified a grant opportunity for
the client to receive more than$400k in early adopter incentives.Emma then
developed,coordinated,and submitted the grant application on short notice.
Washougal High School,ETO Study
Emma assisted with an energy audit of the 150ksft Washougal High School.
Emma was the lead on the reporting and assisted with the review and creation
of the energy efficiency measures. Emma performed quality control and
performed engineering tasks including creation of system diagrams,
assistance with the energy calculations,and compiled the final deliverables.
Multnomah Athletic Club Chiller Replacement
Emma performed as a junior consultant on the Multnomah Athletic Club chiller
replacement and boiler energy audit. Emma created as-built system diagrams
for the client, coordinated client meetings,and created calculation template.
Tualatin Hills Parks and Recreation District
Emma performed onsite inspections to develop an asset inventory of the park's
department buildings. Emma surveyed five buildings to capture,validate,and
update the district's asset information.
REQUIRED SIGNATURE PAGE FOR PROPOSAL
I,the undersigned, having carefully examined the Request for Proposals, propose to furnish services in
accordance therewith as set forth in the attached proposal.
I further agree that this proposal will remain in effect for not less than sixty(60)calendar days from the date that
proposals are due, and that this proposal may not be withdrawn or modified during that time.
STATE OF Washington
COUNTY OF Jefferson
Being first duly sworn, on my oath, I hereby certify that this proposal is genuine and not a sham or collusive
proposal, or made in the interests or on behalf of any person not therein named; and I have not directly or
indirectly induced or solicited any contractor or supplier on the above work to put in a sham proposal or any person
or corporation to refrain from submitting a proposal; and that I have not in any manner sought by collusion to
secure to myself an advantage over any other contractor(s) or person(s).
In order to induce the County to consider this proposal,the proposer irrevocably waives any existing rights which it
may have, by contract or otherwise,to require another person or corporation to refrain from submitting a proposal
to or performing work or providing supplies to Jefferson County, and proposer further promises that it will not in
the future directly or indirectly induce or solicit any person or corporation to refrain from submitting a bid or
proposal to or from performing work or providing supplies to Jefferson County
Signature
Dan Tedrow
Printed Name
Pacific ECS LLC
Firm
Address
23D Tulane S:reet_.
West Linn OR
97068
605 634 578
UBI#
303-746-9027
Area Code) Phone
dtedrow@pacificecs .com
Email Address
THIS PAGE MUST BE SIGNED (legally binding) AND BE RETURNED WITH THE
PROPOSAL.
16
CONTRACT COMPLIANCE FOR PROFESSIONAL, TECHNICAL, SUPPLY OR SERVICES
It is the policy of Jefferson County to foster an environment that encourages economic growth and diversification,
business development and retention, increases competition and reduces unemployment. In support of that policy,
Jefferson County reaffirms its commitment to maximize opportunities in public contracting for all contractors
including minority and women owned business enterprises. Jefferson County encourages participation in all of its
contracts by Disadvantaged, Minority and Women's Business Enterprises (MWBE)as certified by the Office of
Minority and Women's Business Enterprises(OMWBE) and defined in WAC 326-02-030. Nevertheless, unless
required by federal law, no preference will be given for meeting voluntary goals for MWBE participation in the
evaluation of proposals: and proposals will not be rejected or considered non-responsive due to a failure to meet
voluntary goals. Bidders may contact OMWBE to obtain information on certified MBE/WBE firms. Persons with
disabilities may request this information be prepared and supplied in alternate formats by calling(360) 379-4463.
Bidders are encouraged to utilize qualified, local businesses in Jefferson County and Washington State where cost
effectiveness is deemed competitive. In addition, Bidders are encouraged to subcontract with firms certified by the
Washington State Office of Minority and Women's Business Enterprises (MWBE).
A. MWBE DIRECTORY ASSISTANCE
A directory of MWBE firms is published quarterly by the Washington State Office of Minority and Women's
Business Enterprises(OMWBE). Copies of the directory are available from the State OMWBE(360-753-
9693)
B. EQUAL EMPLOYMENT OPPORTUNITY:
Upon execution of this contract, the Contractor shall comply with the Equal Employment Opportunity
requirements set forth below. The Contractor shall not violate any of the terms of Chapter 49.60 of the
Revised Code of Washington,Title VII of the Civil Rights Act of 1964, or any other applicable federal, state, or
local law or regulation regarding nondiscrimination.
1 No person or firm employed by the Contractor shall be subject to retaliation for opposing any practice
made unlawful by Title VII of the Civil Rights Act, the Age Discrimination in Employment Act(29 U S.0
621 et seq.), the Equal Pay Act(29 U.S.C. 206(d), the Rehabilitation Act(29 U.S.C. 791 et seq.), the
Americans with Disabilities Act of 1990, or for participating in any stage of administrative or judicial
proceedings under those statutes.
2. The Contractor shall take all reasonable steps to ensure that qualified applicants and employees shall
have an equal opportunity to compete for advertised or in-house positions for employment.Applicants and
employees shall be treated fairly without regard to race. color, religion, sex, age, disability, or national
origin Equitable treatment shall include, but not be limited to employment, upgrading or promotion, rates
of pay increases or other forms of compensation. and selection for training or enrollment in apprenticeship
programs.
C. SUBMITTAL REQUIREMENTS PRIOR TO AWARD OR WITH PROPOSAL
1. Subcontractors Participation Form. Check the appropriate box ndicating the firm who will perform the
work of the contract.
2. Professional and Technical Workforce Data Form
3. E-Verify Declaration
Request for Proposal—2025 COORDINATED WATER SYSTEM PLAN Update
1EE;ERSON COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
17
NON-COLLUSION & DEBARMENT AFFIDAVIT
State of Washington, County of Jefferson
As an authorized representative of the firm of Pacific ECS LLC , I do hereby certify that said
person(s),firm, association or corporation has(have)not,either directly or indirectly,entered into any agreement,
participated in any collusion,or otherwise taken any action in restraint of free competitive bidding in connection
with the project for which this proposal is submitted.
I further certify that, except as noted below, the firm, association or corporation or any person in a controlling
capacity associated therewith or any position involving the administration of federal funds; is not currently under
suspension, debarment, voluntary exclusion,or determination of eligibility by any federal agency; has not been
suspended,debarred,voluntarily excluded or determined ineligible by any federal agency within the past 3 years;
does not have a proposed debarment pending; and has not been indicted, convicted or had a civil judgment
rendered against said person,firm, association or corporation by a court of competent jurisdiction in any matter
involving fraud or official misconduct within the past 3 years.
I further acknowledge that by signing the signature page of the proposal, I am deemed to have signed and
have agreed to the provisions of this affidavit.
Note: Exceptions will not necessarily result in denial of award, but will be considered in determining bidder
responsibility. For any exception noted, indicate above to whom it applies, initiating agency, and dates of
action. Providing false information may result in criminal prosecution or administrative sanctions.
A suspending or debarring official may grant an exception permitting a debarred, suspended, or excluded
person to participate in a particular transaction upon a written determination by such official stating the
reason(s) for deviating from the Presidential policy established by Executive Order 12549..." (49CFR Part
29 Section 29.215)
7/24/2025
BY DATE
TITLE
Dan Tedrow, Managing Principal
18
SUBCONTRACTORS PARTICIPATION FORM FOR PROFESSIONAL,TECHNICAL, SUPPLY
OR SERVICE PSAS-SUBMIT WITH PROPOSAL OR PRIOR TO AWARD
Check appropriate statement below:
x Our firm will perform all contracted scope of work tasks.
Our firm will subcontract a portion of the work tasks. The following firms were contacted and will be
utilized in the performance of the work as indicated below.
List all potential subcontracting firms. Do not mark"N/A" unless the Bidder will perform all work or provide all
supplies or services for this contract.
Proposal Awarded?
Firm Name/Address/Phone Work Item(s)Solicited Amount yes/no)
No firms to be utilized,
Unless specialty services
requested by county
1 List full name, address, and phone number of each firm listed to be utilized.
2 List specific work to be accomplished, supplies to be furnished and the amount proposed for each
subcontract.
3. Contact the Jefferson County Chief Strategy Officer at bbutlerPco,,effersc4 wa us if you have questions.
7/24/2025
BY DATE:
TITLE Dan Tedrow, Managing Principal PHONE 303-746-9027
Request for Proposal—2025 COORDINATED WATER SYSTEM PLAN Update
JEFFERSON COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
19
E-VERIFY DECLARATION-SUBMIT WITH PROPOSAL OR PRIOR TO AWARD
Firm Name:Pacific ECS LLC
Qualifications No 2025 Commercial Energy Audits
The undersigned declares, under penalty of perjury under the laws of Washington that:
1 That the above-named firm is currently enrolled in and using the E-Verify and will continue to use the E-
Verify system for so long as work is being performed on the above-named project.
2. I certify that I am duly authorized to sign this declaration on behalf of the above-named bidder/proposer
3. I acknowledge that Jefferson County reserves the right to require a copy of the Memorandum of
Understanding between the contractor listed above and the Department of Homeland Security certifying
enrollment in the E-Verify program at any time. Failure to provide the required Memorandum of
Understanding within 10 days of request could lead to suspension of this contract.
Dated at Vancouver
Washington
this
2 4 t h
day of July 20 25
Signature
Printed Name
Dan Tedrow, Managing Principal
20
JEFFERSON COUNTY WASHINGTON PACIFIC ECS LLC
Board of County Commissioners
Jefferson County, Washington
By:
By: Signature
Greg Brotherton, Chair
Name:
By:
Heather Dudley-Nollette, Commissioner
Title:
By:
Heidi Eisenhour, Commissioner Date:
SEAL:
ATTEST:
Carolyn Gallaway, CMC Date
Clerk of the Board
Approved at form Fnly:
j C March 18,2026
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
2
3/18/2026
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM:Adiel McKnight,Deputy Clerk of the Board
DATE: March 23,2026
SUBJECT: HEARING NOTICE re: Proposed Appropriations/Extensions 1st Quarter 2026;
Various County Departments; Hearing Scheduled for Monday, April 6, 2026 at
10:30 a.m. in the Commissioners Chambers
STATEMENT OF ISSUE:
Various county departments have requested changes to their respective 2026 budgets. This set of
proposed budget changes is referred to as 1st Quarter 2026 Appropriations. Per RCW 36.40.140,
the Board of County Commissioners must hold a public hearing regarding the proposed budget
changes.
ANALYSIS:
These budget changes are intended to address unanticipated revenues and expenditures of the
requesting departments. The Hearing Notice will be published in the Port Townsend Leader on
March 25 and April 1, 2026.
FISCAL IMPACT:
See attached department fund requests.
RECOMMENDATION:
Approve the attached Hearing Notice so that it may be published in the newspaper of record ahead
of the anticipated April 6 hearing.
REVIEWED BY:
r, •i .1A 3/19/2026
J•sh D. Peters, County Administrator Date
Please publish(2)times: March 25, and April 1, 2026
Contact Person: Adiel McKnight
Bill to: Jefferson County Commissioners
P.O. Box 1220
Port Townsend, WA 98368
NOTICE OF PUBLIC HEARING
Budget Appropriation 2026-1st Quarter; Various County Departments; Hearing scheduled for
Monday, April 6, 2026 at 10:30 a.m. in the Commissioners Chambers (HYBRID)
NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of
Commissioners for MONDAY,April 6, 2026 at 10:30 a.m. in the Commissioners' Chambers,
County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368 (HYBRID).Notice of said
hearing is to be published in the official newspaper of Jefferson County.
Various County Departments have requested increases to their 2026 budget. Per RCW 36.40.140 the
BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to
approve the public notice only; the individual changes will be reviewed at the public hearing.
The information is available for viewing on the County website by visiting: www.co.jefferson.wa.us
and follow this pathway—Services—Laserfiche Web Portal (username and password is: public) -
Board of Commissioners—BOCC Agenda Packets—2026 Weekly Agenda Items—04 April 2026—
040626—HEARING re Budget Appropriations
You are welcome to participate in this hearing. You will need to join the meeting by 10:30 a.m.
using the following methods: VIRTUALLY: Via the following Zoom, link:
https://zoom.us/j/93777841705, PHONE: Dial 1-253-215-8782 and enter access code: 937-7784-
1705#and press *9 to"raise your hand"to be called upon. Access for the hearing impaired can be
accommodated using Washington Relay Service at 1-800-833-6384,or IN-PERSON at 1820 Jefferson
Street,Port Townsend,WA 98368 (Commissioners Chambers)
In addition, written testimony is also invited beginning on March 23, 2026 and ending on
April 6, 2026 at the end of the Public Hearing, unless extended by the Board of County
Commissioners. Written public testimony may be submitted by Email to:
jeffbocc@co.jefferson.wa.us You may view testimony received by visiting: www.co.jefferson.wa.us
and following this pathway— Services—Laserfiche Web Portal (username and password is: public)—
Board of Commissioners—BOCC Agenda Packets—2026 Weekly Agenda Items— 04 April 2026—
040626—HEARING re Budget Appropriations
You can also Mail your testimony to: Jefferson County Commissioners' Office; P.O. Box 1220, Port
Townsend, WA 98368. Written testimony must be received by the Board of County Commissioners
by the end of the hearing testimony period.
Signed this 23rd day of March, 2026
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
S/Greg Brotherton, Chair
STATE OF WASHINGTON
COUNTY OF JEFFERSON
RESOLUTION APPROVING 2026- 1ST
QUARTER BUDGET APPROPRIATIONS RESOLUTION NO.
FOR VARIOUS COUNTY DEPARTMENTS
WHEREAS, the Jefferson County Board of Commissioners did on the 6th day of April 2026, declare that a
need existed for the listed expenses which are funded by additional sources which were not anticipated at the time
of preparing said budgets; and such sources include unanticipated revenues received from fees, or grants from the
State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the
prior budget year; and
WHEREAS, RCW 36.40.100 authorizes supplemental appropriations, provided "the board shall publish
notice of the time and date of the meeting at which the supplemental appropriations resolution will be adopted,
and the amount of the appropriation, once each week, for two consecutive weeks prior to the meeting in the
official newspaper of the county," and
WHEREAS, a supplemental appropriation for 2026-1s`Quarter is necessary as described in the table
below:
General Fund- 001 Revenue Expense
Dept Dept Name Description One-time Ongoing One-time Ongoing
1060 Commissioners Vehicle 1,442
065 Human Resources Vehicle 1,442
Subscription-NEOGOV 8,000
Professional Svcs -Braun&Assoc 13,000
180 Sheriff Grants -Project Lifesaver,Equipment 31,584 31,584
I
270 Non-Departmental Public Defense,Berry Dunn 184,244
Total General Fund 31,584 236,828 2,884
Other Funds Revenue Expense
Fund Fund Name Description One-time Ongoing One-time Ongoing
107 Boating Safety Grant-Safer Boating 12,500) 12,282)
123 Grants Management ARPA Distribution 100,000
I
127 Public Health Grants Redistribution,Transfers 50,000) 22,085
128 Water Quality Transfer In 25,000
I
148 Affordable Housing OIyCAP CBV 2025 92,674
180 Roads Transfer Out to GF-SRS 291,753
I
501 ER&R Capital Outlay-Equipment 457, 880
Total Other Funds 37,500) 952,110
Total Appropriations 5,916) 1,188,938 2,884
WHEREAS, the Jefferson County Board of Commissioners did on the 23"d day of March,2026, set a
hearing on said need for the 6th day of April 2026,at the hour of 10:30 a.m. in the County Commissioners'
Chamber,Courthouse,Port Townsend,Washington, (Hybrid); and
WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on
March 25,2026 and April 1,2026 in the official newspaper of Jefferson County;and
WHEREAS, this being the time and place set forth for said hearing and no objection or objection was
interposed.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
JEFFERSON COUNTY,STATE OF WASHINGTON:
Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of Commissioners
hereby adopts the above "Whereas"clauses as Findings of Fact.
Section 2. Supplemental Budget Appropriations Approved. The Supplemental Budget Appropriations
above is hereby approved.
Section 3. Severability. If any section, subsection, sentence, clause, phrase or section of this resolution or its
application to any person or circumstance is held invalid, the remainder of this resolution or its application to
other persons or circumstances shall be fully valid and shall not be affected.
Section 4. Effective Date. This resolution is effective upon adoption.
Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State Environmental
Policy Act under WAC 197-11-800(19).
SIGNATURES FOLLOW ON THE NEXT PAGE)
Page 2 of 3
APPROVED this 6th day of April,2026
JEFFERSON COUNTY
SEAL: BOARD OF COMMISSIONERS
ATTEST: Greg Brotherton, Chair
Heidi Eisenhour, Member
Carolyn Gallaway,CMC, Date
Clerk of the Board Heather Dudley-Nollette, Member
Approved as to form only:
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
Page 3 of 3
2026
3udget Appropriations are set by the Budget
Calendar. They are also referred to as budget
amendments.
3udget Appropriations give fund directors and
managers to adjust their budget throughout Budget
the year due to changes in revenues and
expenditures.
The budget appropriations are submitted to
the BoCC staff. These are then given to the
Finance Manager for review and discussions as
needed. Appropriations
Once they have been reviewed,they are
returned with a summary to the BoCC to setup
a public hearing.
Notice of the public hearing is advertised for
two weeks in the County's designated Spublication. ii a r e rDuringthepublichearing,the Finance
Manager presents the appropriations to the
BoCC and answers questions. The public has
the opportunity to participate.
The BoCC can then make a motion to accept
the appropriations.
To complete the process,once the resolution
has been signed,the Chief Accountant updates
the budget in fvlunis Financial. The Revised
3udget reporting column is the original budget
and the appropriations amount.
General Fund-001 Revenue Expense
Dept Dept Name Description One-time Ongoing One-time Ongoing
060 Commissioners Vehicle 1,442
065 Human Resources Vehicle 1,442
Subscription-NEOGOV 8,000
Professional Svcs-Braun&Assoc 13,000
180 Sheriff Grants-Project Lifesaver,Equipment 31,584 31,584
270 Non-Departmental Public Defense,Berry Dunn 184,244
Total General Fund 31,584 236,828 2,884
Other Funds Revenue Expense
Fund Fund Name Description One-time Ongoing One-time Ongoing
107 Boating Safety Grant-Safer Boating 12,500) 12,282)
123 Grants Management ARPA Distribution 100,000
127 Public Health Grants Redistribution,Transfers 50,000) 22,085
128 Water Quality Transfer In 25,000
148 Affordable Housing OlyCAP CBV 2025 92,674
180 Roads Transfer Out to GF-SRS 291,753
501 ER&R Capital Outlay-Equipment 457,880
Total Other Funds 37,500) 952,110
Total Appropriations 5,916) 1,188,938 2,884
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: General Fund-Commissioners,Human Resources Budget Year:2026 1
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
0.00
0.00
0.00
0.00
TOTAL REVENUE: 0.00 0.00 0.00 0.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund it Org# Expenditure Obj# I Description
0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes nNo
One-time On-going
Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
001 C051160 450108 CARPOOL 0.00 1,442.00 1,442.00
001 hr51810 450108 CARPOOL 0.00 1,442.00 1,442.00
0.00
0.00
0.00
0.00
TOTAL EXPENDITURE: S 0.00 0.00 $2,884.00 2,884.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund ft Org# Revenue Obj# I Description
0.00
Reason for budget appropriation:
Previously,$6,000 had been budgeted for a different vehicle and was removed from the 2026 budget.It was later determined that HR and the Commissioners require a County vehicle to
help reduce long-term costs associated with mileage reimbursements,currently at$0.75 per mile.The proposed vehicle differs from the original and results in a lower overall cost.
Submitted by(Elected Official/Department Head): 1 i D-" j,1 Date: 3/13/2026
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: HUMAN RESOURCES 065 Budget Year: 2026 Quarter: 1
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
0.00
0.00
0.00
0.00
TOTAL REVENUE: 0.00 I 0.00 0.00 0.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund# Org# Expenditure Obj# Description
0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes No
One-time On-going
Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
065 HR51810 490000 Subscription Service-NEOGOV 8,000.00 8,000.00
065 HR51810 410000 Professional Services-Braun&Assoc 17,000.00 $13,000.00 30,000.00
0.00
0.00
0.00
0.00
TOTAL EXPENDITURE: $17,000.00 $21,000.00 0.00 38,000.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund# Org# Revenue Obj# Description
0.00
Reason for budget appropriation:
Contract with NEOGOV approved for implementation/subscription service for professional employee advertising/recruiting platform;amount requested is cost for Year 2,July'26-July'27.
Annual total Braun&Assoc contract for Labor Consultant Services is$30,000.Although total$30,000 requested in FY26 Budget,only$17,000 approved.
Submitted by(Elected Official/Department Head): ` (
C M Date: Leo fie; -r/?-qa
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: JCSO General Fund Budget Year: 2026 Quarter: 1
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund N Org I Revenue Obj If Description Current Budget Appropriation Appropriation Amended Budget
001 SH36991 346901 Project Lifesaver-Grant 0.00 $2,000.00 2.000.00
001 SH33401 334116 Fingerprint machine-Grant 0.00 $24,884.00 24,884.00
001 SH33320 333001 Traffic Safety Equipment-Grant 0.00 $4,700.00 4,700.00
0.00
TOTAL REVENUE: 0.00 $31,584.00 0.00 31,584.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund N Org I Expenditure Obj I Description
0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes No
One-time On{oblg
Fund* Org it Expenditure ow* Description Current Budget Appropriation Appropriation Amended Budget
001 SH56900 340002 Project Lifesaver-Grant 320.00 $2,000.00 2,320.00
001 SH52310 640000 Fingerprint machine-Grant 0.00 $24,884.00 24,884.00
001 SH52170 310117 Traffic Safety Equipment-Grant 0.00 $4,700.00 4,700.00
0.00
0.00
0.00
TOTAL EXPENDITURE:320.00 $31,584.00 0. 00 31,904.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund I Org t Revenue Obj* Description
0.00
Reason for budget appropriation:
We received a private grant through WASPC to supplement our Project Lifesaver program. The fingerpnnt machine grant was actually appropriated last year,but the installation did not
occur until late in the year,so the invoicing and subsequent reimbursement didn't happened until 2026. The Traffic Safety grant is an award we get yearly.What we are allowed to
purchase is dictated by WASPC. This year it is for radars and driver's license scanners.
Submitted by(Elected Official/Department Head): J)Date: 3-/0_2 '
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: General Fund-Non Departmental Budget Year: 202E 1
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund tt Org ft Revenue Obj k Description Current Budget Appropriation Appropriation Amended Budget
0.00
0.00
0.00
0.00
TOTAL REVENUE: 0.00 0.00 0.00 0.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund p Org it lExpenditure Obj it Description
0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes riNo
One-time On-going
Fund p Org 1X Expenditure Obj ft Description Current Budget Appropriation Appropriation Amended Budget
001 ND51221 410059 PUBLIC DEFENSE S 950,427.00 $179,974.00 1,130,401.00
001 ND51890 410000 PROFESSIONAL SERVICES 20,000.00 $4,270.00 24,270.00
0.00
0.00
0.00
0.00
TOTAL EXPENDITURE:I $970,427.00I $164,244.001 0.001 $1,154, 671.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund ft Org p Revenue Obj# Description
0.00
Reason for budget appropriation:
Contract with Jefferson Associated Counsel has been fully executed and WA legislature has not added any additional funding as hoped,resulting in an increase to meet the contracted
amount with JAC.
Professional Services contract with Berry Dunn to complete work on the Strategic Plan and the last budgeted amount for Berry Dunn.
Submitted by(Elected Official/Department Head): Date: 3/13/2026
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: Jefferson County Sheriffs Office Budget Year: 2026 Quarter: 1
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
107 10733397 333117 Safer Boating Grant 12,500.00 -$12,500.00 0.00
0.00
S 0. 00
0.00
TOTAL REVENUE: $12,500.00 -$12,500.00 0.00 0.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund# Org# (Expenditure Obj# Description
0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Des oNo
One-time On-going
Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
107 10752130 100500 Overtime 31,800.00 -$11,100.00 20,700.00
107 10752130 200000 Benefits 5,280.00 -$1,442.00 3,838.00
107 10752130 320000 Fuel 1,500.00 $1,900.00 3,400.00
107 10752130 430000 Travel 140.00 -$140.00 0.00
107 10752130 450101 Moorage 4,780.00 -$4,377.00 403.00
107 10752130 480000 Repair and Maintenance 500.00 $2,877.00 3,377.00
TOTAL EXPENDITURE: $44,000.00 -$12,282.00 0.00 31,718.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund# Org# Revenue Obj# Description
0.00
Reason for budget appropriation:
Due to not receiving our yearly Safer Boating Grant we need to reduce and reallocate our expenditures.We cancelled al training so we reduced the overtime(and subsequently the
benefits)and reallocated the travel budget.We were able to move our vessels to locations that do not require moorage fees,but due to these locations we anticipate the need for more
fuel.We reallocated more funds to Repair and Maintenance,as we were short in that line item at the end of last year.
Submitted by(Elected Official/Department Head): Date: 3.-1 Y
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: Grants Management Budget Year:
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
0.00
0.00
0.00
0.00
TOTAL REVENUE: 0.00 0.00 0.00 0.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund# Org# !Expenditure Obj# Desaipdon
0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes nNo
One-time On-going
Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
123 12351863 518064 ARPA Distribution to Others 0.00 $100,000.00 100,000.00
0.00
0.00
0.00
0.00
0.00
TOTAL EXPENDITURE: 0.00 $100,000.00 0.00 $100,000.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund N Org Si Revenue Obj# I Description
11 0.00
Reason for budget appropriation:
Several years ago,ARPA awards were made to remodel the Quilcene Community Center kitchen and PT Pump Track at$50,000 each.Due to these two projects taking some time to be
completed,they were not in the 2026 Budget.These awards will be used in 2026.
Submitted by(Elected Official/Department Head):ti• Q Date: 3/13/2026
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: 127/Public Health Budget Year: 2026 Quarter: 1
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
127 12733390 333009 PH Infrastructure 110,570.00 $75,000.00 35,570.00
127 12733603 336010 PH Assist-ADMIN BARS3360424 0.00 -$126,028.00 126,028.00
127 12733603 336015 FPHS-BARS 3360425 2,128,000.00 $1,335,000.00 793,000.00
127 12739700 397010 TR FROM GF-ADMIN 100,000.00 $60,000.00 40,000.00
TOTAL REVENUE: -$2,338,570.00 $1,343, 972.00 0.00 -$994,598.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund# T Org# Expenditure Obj# Description
0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? []Yes []No
One-time On-going
Fund# I Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
127 12756200 160000 Insurance 249,589.00 $22,085.00 271,674.00
0.00
0.00
0.00
0.00
0.00
TOTAL EXPENDITURE: $249,589.00 $22,085.00 0.00 $271,674.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund# Org# Revenue Obj# I Description
0.00
Reason for budget appropriation:
Requesting these amendments due to entry errors in the 2026 budget,unanticipated higher cost of insurance,and to reflect the updated decision of the Board,which is to support the Lake
Water Monitoring and Footcare programs using portions of the$100,000 transfer of G/F originally allocated to Public Health.
Submitted by(Elected Official/Department Head): Date: J 2t 2.
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: 127/Public Health Budget Year: 2026 Quarter: 1
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
127 12/33393 333009 PH Infrastructure 0.00 -$75,000.00 75,000.00
127 12/33604 336010 PH Assist-CH 184,080.00 $126,028.00 58,052.00
127 12733604 336015 FPHS 0.00 -$720,000.00 720,000.00
12/ 12734146 341007 Contract Mgmt-MH/CD 0.00 -$24,452.00 24,452.00
TOTAL REVENUE: -$184,080.00 -$693,424.00 0.00 -$877,504.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund# I Org# 'Expenditure Obj# I Description
I 0. 00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? I IYes nNo
One-time On-going
Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
I 0.00
I I 0.00
0.00
0.00
0.00
0.00
TOTAL EXPENDITURE: 0.00 0.00 0.00 0.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund# I Org# I Revenue Obj# I Description I I
0.00
Reason for budget appropriation:
Figures above are necessary to correct budget entry errors and to reflect change in the responsibility of contract management for the Chemical Dependency/Mental Health Program.
Submitted by(Elected Official/Department Head): U/ Date:
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: 127/Public Health Budget Year: 2026 Quarter: 1
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
127 12734146 34100/ COORD/Adman-Opioid Settlement 0.00 -$25,000.00 25,000.00
127 12734621 341015 JHC-SBHC(Chim) 30,950.00 $17,180.00 13,770.00
127 12734621 341119 JHC-SBHC(Blue Heron) 0.00 -$17,180.001 17,180.00
127 12739720 397010 TR FROM GF-CH 0.00 -$35.000.00 35,000.00
TOTAL REVENUE: -$30,950.00 -$60,000.00 0 00 90,950.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund# 1 Org# !Expenditure Obj# Description
I 0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes TINo
One-time On-going
Fund# Org# I Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
0.00
0.00
0. 00
0.00
I 0.00
0.00
TOTAL EXPENDITURE: 0 00 0.00 0.00 0.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund# I Org# I Revenue Obj# 1 Description I I I
I 0.00
Reason for budget appropriation:
Figures above are necessary to correct budget entry errors and to reflect the updated decision of the Board,which is to support the Footcare program using a portion of the$100,000
transfer of G/F originally allocated to Public Health.
Submitted by(Elected Official/Department Head): z_ Date: 3/4/.20a,/
Re,e:
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: 127/Public Health Budget Year: 2026 Quarter: 1
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
127 12733605 336015 FPHS 0.00 -$615,000.00 615,000,00
127 12734146 341007 Contract Mgmt-MH/CD 49,452.00 $49,452.00 0.00
0.00
0.00
TOTAL REVENUE: -$49,452.00 -$565,548.00 0.00 -$615,000.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund# Org# !Expenditure Obj# Description
0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes nNo
One-time On-going
Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
0.00
0.00
0.00
0.00
0.00
0.00
TOTAL EXPENDITURE: 0.00 0.00 S 0.00 0.00
TO: lithe expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund# Org# Revenue Obj# 1 Description
12733605 0. 00
Reason for budget appropriation:
Figures above are necessary to correct budget entry errors and to reflect change in the responsibility of contract management for the Chemical Dependency/Mental Health Program.
Submitted by(Elected Official/Department Head): Date: ?
l l
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: 128/Water Quality Budget Year: 2026 Quarter: 1
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# I Org# I Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
128 12839700 397010 TRANSFER FROM G/F-LAKES 0.00 -$25,000.00 25,000.00
0.00
II I 0.00
I 0.00
TOTAL REVENUE: 0.00 -$25,000.00 0.00 25,000 00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. I
Fund# I Org# 'Expenditure Obj# I Description I I I
1127 112739700I 397010 Transfer In from GF 100.000 I 25,000 I I $75,000.00 I
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? I (Yes nNo
One-time On-going
Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
25,000.00 I
0.001
I 0.00,
0.001
0.00,
0.00
TOTAL EXPENDITURE: 0 00 0.00 0.00 0.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund# I Org# I Revenue Obj# I Description I I I I
12839700 I I I I I I 0.00I
Reason for budget appropriation:
To reflect the updated decision of the Board,which is to support the Lake Water Monitoring program using a
portion
of the$100,000 transfer of G/F originally allocated to Public Health.
t _/2 LE
Submitted by(Elected Official/Department Head): 7/ ' I f'.I2-x.— bate: , I4 1 2OLJ_
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: FUND 148/AFFORDABLE HOUSING Budget Year: 2026 Quarter: 1
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund It Org Si Revenue Obj p Description Current Budget Appropriation Appropriation Amended Budget
0.00
0.00
0.00
0.00
TOTAL REVENUE: 0.00 0.00 0.00 0.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund it Org II I Expenditure Obj f! Description
0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes nNo
One-time On-going
Fund St Org if Expenditure Obj It Description Current Budget Appropriation Appropriation Amended Budget
148 14855150 551521 OLYCAP CASWELL BROWN OPERATING 171,000.00 $92,674.00 263,674.00
0.00
0.00
0.00
0.00
0.00
TOTAL EXPENDITURE: $171,000.00 $92,674.00 0.00 $263,674.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund It Org It Revenue Obj tt I Description
0.00
Reason for budget appropriation:
In 2025,OlyCAP received grant funding in the amount of$660,000 for their Caswell-Brown Village project.In February 2026,we received a request to fund a late 2025 invoice for that
project.On March 13,2026,the Housing Fund Board recommended to allow OlyCAP the ability to use their unexpended 2025 funds-which is$92,674-and apply to their 2026 award of
171,000.
Submitted by(Elected Official/Department Head): Date: 'j f?&
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: PUBLIC WORKS/ROADS Budget Year:2026 Quarter:1ST
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
180 18033210 332068 FEDERAL FOREST TITLE I 111,517.00 $291.753.00 403,270.00
0.00
0.00
0.00
TOTAL REVENUE: $111,517.00 $291,753.00 0.00 $403,270.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund# Org# Expenditure Obj# I Description
11 0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes oNo
One-time On-going
Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
180 18059700 597011 TR OUT TO GENERAL FUND 0.00 $291,753.00 291,753.00
0.00
0.00
0.00
0.00
0.00
TOTAL EXPENDITURE: 0.00 $291,753.00 0.00 $291,753.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund# Org# Revenue Obj# I Description
001 TR39700 397180 JI TR IN FROM ROADS 0.00 $291,753.00 291,753.00
Reason for budget appropriation:
Additional 2024 Secure Rural Schools Title I funds have been received so PW is retumin PIL funds transfered from the General Fund in 2025 to make up for the reduction to the SRS
funds received in 2025 for 2024.
Submitted by(Elected Official/Department Head):Date: 4Ao11- p
ResetRequestforBudgetAppropriation/Extension and Amendment
Department/Fund Name: PUBLIC WORKS i ER&R Budget Year: 2026 Quarter:
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation andbudgetextensionintheamountreflectedbelow: One-time On-goingFund# Org It Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
0 00
S 0.00
0.00
0.00
TOTAL REVENUE: S 0.00 0.00 S 0.00 0.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund# Org# Expenditure Obj it Description
S 0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? / Yes No
One-time On-going
Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
501 50159448 640000 CAPITAL OUTLAY-EQUIPMENT 900,000.00 $457,880.00 1,357, 880,00
0.00
S 0.00
0.00
0,00
0.00
TOTAL EXPENDITURE: $900,000.00 $457,880.00 0.00 $1,357,880,00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund it Org# Revenue Obj# I Description
S 0.00
Reason for budget appropriation:1
The Broom Bear street sweeper was ordered in August of 2024 with an original expe ted t livery date of May 2025,which is the year the purchase was budgeted in. The actual deliverydatewasFebruary2026. The budget authority from 2025 needs to be carried forwar into 2026.
Submitted by(Elected Official/Department Head): Date: -WC,62,4
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Heather Dudley-Nollette,District 1 County Commissioner
DATE: March 23,2026
SUBJECT: APPROVAL re: Amendment No. 3 to Interlocal Agreement with SBHASO
STATEMENT OF ISSUE:
Jefferson County needs to extend the Interlocal Agreement(ILA)with Kitsap County, Clallam, County, and
the Jamestown S'Klallam Tribe for the Salish Behavioral Health Administrative Services Organization
SBH-ASO)for the purpose of contracting with the Washington State Health Care Authority (HCA)to
administer behavioral health services and programs under section I 046 of E2SSB 5432, including crisis
services and administration per Chapter 71.05 RCW and RCW 71.24.100, involuntary treatment.
ANALYSIS:
The purpose of this third Amendment is to extend the term through 2027. Included in the packet is the initial
2019 ILA plus the first two Amendments.
FISCAL IMPACT:
N/A
RECOMMENDATION:
Approve the attached yearly ILA Amendment.
REVIEWED BY:
1 li`J:i4 3/17/2026
Jo D. Peters, County Administrator Date
1
CONTRACT REVIEW FORM Clear Form
INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Kitsap County,Clallam County,and Jamestown S'Klallam Tribe Contract No: SBHASO-amend3
Contract For: ILA for Sash Behavioral Health Admin Services Oro ISBHASO)Amend 3 Term: Through 12/31/2027
COUNTY DEPARTMENT: County Administrator
Contact Person:Carolyn Gallaway
Contact Phone: x122
Contact email: carolynaco.jetferson.wa.us
AMOUNT: No fiscal impact
PROCESS: —
Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund # RFPorRFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPART NIENT CERTIFIES COMPLIA CE WITH JCC 3.55.080 AND CHAPTER 4 3 RCW.
CERTIFIED: a N/A: d'(4 33 /,s- z 6,
Signature Date
STEP 2: DEPARTMENT CERTIFIES T PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: R N/A: E l 3//,/-/2 6.r
Signature Date
STEP 3: RISK MANAGEMENT REVIEW( ' I be added electronically through Laserfiche):
Electronically approved by Risk Management on 3/18/2026.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 3/18/2026.
signed by jbl on 03/18/2026
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
KC-279-19-C
THIRD AMENDMENT TO INTERLOCAL AGREEMENT
FOR THE SALISH BEHAVIORAL HEALTH ADMINISTRATIVE
SERVICES ORGANIZATION
This Third Amendment to Interlocal Agreement for the Salish Behavioral Health
Administrative Services Organization (the "Agreement") is entered into among the
undersigned effective January 1, 2026. The Agreement is amended as follows:
1. Section X{A): The Agreement's expiration date is extended through December
31, 2027.
2. All other provisions of the Agreement remain unchanged and in full force and
effect.
1
KC-279-19-C
DATED this day 2026.
BOARD OF COUNTY COMMISSIONERS
KITSAP COUNTY, WASHINGTON
ORAN ROOT, Chair
KATHERINE T. WALTERS, Commissioner
CHRISTINE ROLFES, Commissioner
ATTEST:
Dana Daniels, Clerk of the Board
Approved as to form by the Prosecuting Attorney's Office
KC-279-19-C
CLALLAM COUNTY BOARD
COMMISSIONERS
DATED this of 2026.
MARK OZIAS, Commissioner
RANDY JOHNSON, Commissioner
MIKE FRENCH, Commissioner
Approved as to for only by
Civil Deputy Prosecuting Attorney
Clallam County
3
THIRD AMENDMENT TO INTERLOCAL AGREEMENT
KC 279 19 C
FOR THE SALISH BEHAVIORAL HEALTH ADMINISTRATIVE SERVICES ORGANIZATION
JEFFERSON COUNTY BOARD
OF COMMISSIONERS
DATED this of 2026.
GREG BROTHERTON Chair
HEIDI EISENHOUR, Commissioner
HEATHER DUDLEY-NOLLETTE Commissioner
Attest
Clerk of the Board Date
Approved as to form only:
3/18/2026
eputyProsecutingAttorney Date
remia . Luther
DPA
4
KC-279-19-C
DATED this of 2026.
W. RON ALLEN, TRIBAL CHAIR/CEO
5
N/A
Kitsap County Face Sheet
For Sub-recipient Contracts Using Federal Awards
CFR 200.332 Ensure that every subaward is clearly identified to the subrecipient as a subaward and includes the
information provided below.A pass-through entity must provide the best available information when some of the
information below is unavailable.A pass-through entity must provide unavailable information when it is obtained.
Required information includes:
Fill in)
Subrecipient's unique entity identifier: N/A
Federal Award Identification Number(FAIN): N/A
Federal Revenue Award Date: N/A
Subaward Period of Performance Start and End Date: N/A
Check to verify the information is in contract:
Subrecipient's name(must match the name associated with its unique entity identifier):
Federal award identification:
Subaward Budget Period Start and End Date:
Amount of Federal Funds Obligated in the subaward:
Amount of Federal Funds Obligated to the sub by the pass-through entity,including the current financial obligation:
Total Amount of the Federal Award committed to the subrecipient by the pass-through entity:
Federal award project description,as required by the Federal Funding Accountability and Transparency Act(FFATA):
0 Name of the Federal agency,pass-through entity,and contact information for awarding official of the pass-through
entity:
Dollar amount made available under each Federal award and the Assistance Listings Number at the time of
disbursement:
0 Indirect cost rate for the Federal award(including if the de minimis rate is used in accordance with§200.414):
IC,IN ( 1ur 1I
tV1 e (E
INTERLOCAL AGREEMENT QOO ‘°\.0°1-'
for the
SALISH BEHAVIORAL HEALTH ADMINISTRATIVE SERVICES ORGANIZATION
ARTICLE I. PURPOSE OF AGREEMENT
The undersigned parties hereby establish a Behavioral Health Administrative Services
Organization ("BHASO") for the purpose of contracting with the Washington State Health
Care Authority (HCA) to administer behavioral health services and programs under section
1046 of E2SSB 5432 including crisis services and administration of chapter 71.05,
71.24.100, RCW, the involuntary treatment act, for all individuals in the regional service
area established under 74.09.870 RCW.
ARTICLE II. MEMBERSHIP
This organization shall be named the Salish Behavioral Health Administrative Services
Organization and shall consist of the following parties:
KITSAP COUNTY
Kitsap County Courthouse
614 Division Street
Port Orchard, Washington 98366
CLALLAM COUNTY
Clallam County Courthouse
223 East Fourth Street
Port Angeles, Washington 98362
JEFFERSON COUNTY
Jefferson County Courthouse
Jefferson and Cass Streets
Port Townsend, Washington 98368
JAMESTOWN S'KLALLAM TRIBE
1033 Old Blyn Hwy.
Sequim, WA 98382
ARTICLE III. AREA TO BE SERVED
The regional service area established under 74.09.870 RCW shall consist of:
A. Kitsap County —392.70 square miles
B. Clallam County— 1,752.50 square miles
KC-279-19 Page 1 of 12
Salish Behavioral Health Administrative Services Organization
C. Jefferson County — 1,805.20 square miles
ARTICLE IV. CERTIFICATION OF AUTHORITY
Parties, by signatures, certify that they possess full legal authority, as provided by federal,
state, tribal and local statutes, charters, codes or ordinances, to enter into this agreement.
ARTICLE V. POWERS, FUNCTIONS AND RESPONSIBILITIES OF
BEHAVIORAL HEALTH ADMINISTRATIVE SERVICES
ORGANIZATION
The BHASO shall exercise such powers, functions, and responsibilities as necessary to
administer behavioral health services and programs under section 1046 of E2SSB 5432
including crisis services and administration of chapter 71.05, 71.24.100, RCW, the
involuntary treatment act and related regulations for all individuals in the regional service
area established under 74.09.870 RCW.
ARTICLE VI. BEHAVIORAL HEALTH ADMINISTRATIVE SERVICES
ORGANIZATION BOARD
There shall be a BHASO Board ("Board"), which shall constitute the executive body of the
Salish BHASO. The Board shall exercise all executive powers, functions, and
responsibilities necessary for conducting the BHASO, except those expressly delegated
by the Board to their contractors, subcontractors, grantees, subgrantees, agencies,
organizations, or individuals, for all activities established pursuant to chapters 71.05 and
71.24 RCW and regulations promulgated thereto. The Board may establish bylaws as
necessary for conducting its meetings.
A. Membership: The Board shall be composed of one elected commissioner
from each of the three aforementioned counties (with a specific
commissioner as alternate member for each county) and one elected tribal
official representing the various tribes in the three counties. There shall be a
total of four voting members.
B. Voting: Each voting member of the Board shall have one vote. All
decisions of the Board shall be made by no less than a majority vote at a
meeting where a quorum is present.
C. Quorum: A quorum shall consist of a total of not less than three members
representing three of the four voting parties to this Agreement.
D. Chair, Vice-Chair, Second Vice-Chair and Third Vice-Chair: Annually,
the Board shall elect a Chair, a Vice-Chair, a Second Vice-Chair and a Third
Vice-Chair by majority vote. Officers of the Board shall be composed of one
elected member from each county and from the tribe serving as the Tribal
Page 2 of 12
KC-279-19
Salish Behavioral Health Administrative Services Organization
Liaison, and officers shall rotate annually through ascension unless
otherwise agreed.
E. Meetings: The Board shall meet at such times and places as determined by
the Board. In the absence of the Chair, the Vice-Chair shall preside over
meetings. In the absence of the Chair and Vice-Chair, the Second Vice-
Chair shall preside over meetings. In the absence of the Chair, Vice-Chair,
and Second Vice-Chair, the Third Vice-Chair shall preside over meetings. In
the absence of the Chairman, Vice-Chair, Second Vice-Chair and Third Vice-
Chair, a Chair pro tern shall be elected by a majority of the members present
to preside for that meeting only.
F. Powers, Functions, and Responsibilities: The Board's powers, functions,
and responsibilities (either jointly with the counties and participating tribes or
independently) include, but are not limited to:
1) Establishing, policies, priorities, goals, and objectives of the BHASO
and the programs and services to be operated by the BHASO in
cooperation with the agencies, entities or individuals providing or
implementing the programs and services.
2) Establishing and implementing policies and procedures for planning,
administering, monitoring, and evaluating programs and services.
3) Overseeing the implementation and enforcement of quality assurance
policies.
4) Establishing and overseeing financial management policies and
procedures in order to prevent financial harm to the BHASO and its
constituent entities —for example, insolvent contractors and cost-
overruns.
5) Reviewing and approving comprehensive plans and modifications
thereto.
6) Approving applications for funds to be submitted and all contracts and
agreements related thereto with the Washington State Health Care
Authority and other departments and agencies of state, local or
participating tribal governments, as may be required
7) Undertaking such other functions as may be deemed appropriate for
the discharge of the BHASO's duties and responsibilities under law
and regulations.
5) Delegating such functions and responsibilities, along with adequate
funding, to agencies, individuals or committees, as deemed
appropriate for effective administration.
9) Approving all BHASO-wide grants, subgrants, contracts and
agreements relating to the expenditure of behavioral health services
funding received from the state.
Page 3 of 12
KC•279-19
Salish Behavioral Health Administrative Services Organization
10) Taking no action that would in any way limit service agencies from
applying for and receiving grants from outside sources which are
designed to enhance their ability to provide local services, except to
the extent required or authorized by law or contract.
G. Conflicts of Interest:
1) Each member of the Board must be free from conflicts of interest and
from any appearance of conflicts of interest between personal,
professional and fiduciary interests. Members of the Board must act
within the best interests of the BHASO and the consumers served.
2) If a conflict of interest, or the appearance of a conflict of interest,
becomes evident, the Board member shall announce the conflict and
refrain from discussion and voting on that issue.
3) If a conflict of interest, or the appearance of a conflict of interest,
becomes evident, the Board may assign the matter to others, such as
an alternate commissioner from his or her jurisdiction who does not
have a conflict of interest.
ARTICLE VII. GRANT RECIPIENT AND ADMINISTRATIVE ENTITY
The Kitsap County Board of Commissioners is designated as the grant recipient and
administrative entity of the BHASO, and shall exercise such duties and responsibilities as
set forth in this Agreement, chapters 71.05 and 71.24 RCW, and other applicable law and
rules. This includes authority to:
A. Receive and disburse funds in accordance with grant agreements and
contracts with the State of Washington, to include the execution of all
contracts. Funds shall be administered in adherence with applicable law and
any policies or regulations established by the financial administrator (Kitsap
County) for the BHASO.
B. Carry out all necessary functions for operation of the program including, but
not limited to:
1) Executing grants, subgrants, contracts, and other necessary
agreements as authorized by the Board, as necessary to carry out
BHASO functions.
2) Employing administrative staff to assist in administering the programs
authorized by the Board.
3) Organizing staffing and hiring qualified persons for that staffing, as
authorized by the Board.
4) Developing procedures for program planning, operating, assessment
and fiscal management, evaluating program performance, initiating
any necessary corrective action for subgrantees and subcontractors,
Page 4of12
KC-279-19
Salish Behavioral Health Administrative Services Organization
determining whether there is a need to reallocate resources, as
directed by the Board, and modifying grants, consistent with goals and
policies developed by the Board.
C. Subcontract to the signatory parties such functions as may be deemed
appropriate by the Board. This may include planning and providing services
directly or subcontracting for local services within the parties' funding
allocations.
ARTICLE VIII.ALLOCATION OF FUNDS
All funds granted to the BHASO pursuant to chapters 71.05 and 71.24 RCW or other
provision of law shall be allocated and expended among participating counties and tribes
for programs and services for which they are intended, according to federal, state, and
tribal formulas, approved plans, grants, and all pertinent laws and rules.
Funds currently received by each county, or providers located in each county, shall be
allocated by the BHASO for services within that county. Millage, mental health sales tax,
current expense contributions to mental health programs by county government, and the
Involuntary Treatment Act ("ITA") maintenance of effort funds shall be retained by each
county and dispensed by the Board of Commissioners thereof; provided, however, that
current ITA maintenance of effort funds must continue to be appropriated for ITA services.
New funds which become available as a result of attaining BHASO status shall, after
review of state guidelines, be allocated by the Board to fund programs in each of the three
counties. However, by majority vote, the Board may redirect funds for region-wide
services, to fund particular programs in individual counties, or to prioritize access to
behavioral health services for citizens residing within the Salish BHASO region.
ARTICLE IX. LIABILITY, INDEMNIFICATION AND INSURANCE
A. Sovereign Immunity: Each party to this Agreement consents to a limited
waiver of sovereign immunity for enforcement of the provisions of this
Agreement, and this Agreement only, against it by any other party or parties
to this Agreement. For this purpose only, each party consents to the
personal jurisdiction of the Tribal Courts and the courts of competent subject
matter jurisdiction of the State of Washington.
B. Joint and Several Liability for Contract Oversight: Each party to this
Agreement is responsible for overseeing the operations of the BHASO to
provide services under chapters 71.24 RCW and other applicable law and
rules. The parties shall be jointly and severally liable for debts, liabilities and
obligations incurred by the BHASO which arise under chapters 71.05 and
71.24 RCW and other applicable law and rules, and with respect to the
grants, contracts, or agreements administered pursuant hereto.
Page 5of12
KC-279-19
Salish Behavioral Health Administrative Services Organization
C. Indemnification: Each party to this Agreement agrees to defend and
indemnify the other parties and their elected and appointed officials,
officers and employees against all claims, losses, damages, suits, and
expenses, including reasonable attorneys' fees and costs, to the
extent they arise out of, or result from, the negligent performance of
this Agreement by the indemnitor or its elected or appointed officials,
officers and employees. The indemnitor waives its immunity under
Title 51 (Industrial Insurance) of the Revised Code of Washington
solely for the purposes of this provision and acknowledges that this
waiver was mutually negotiated. This provision shall survive the
expiration or termination of this Agreement.
0. Purchase of Independent Insurance: Kitsap County, as the administrative
entity, shall obtain and maintain throughout the term of this Agreement,
general liability and professional liability or malpractice (errors and
omissions) insurance coverage in the total amount of not less than
1,000,000 per occurrence for any acts or omissions occurring in behalf of,
or related to, the member or BHASO's actions or responsibilities relating to
the provision of services under this Agreement. Each party to this
Agreement shall be a named insured under the policy. This coverage shall
be the primary coverage in order to shield the individual interests of each
party to this Agreement related to the provision of services, whether
administrative or contractual, covered by this Agreement.
E. Extended Coverage: If the professional liability insurance policy to be
purchased and maintained by Kitsap County and described above is issued
on a "Claims-Made" basis, then each policy must have a Retroactive Date of,
or prior to, the effective date of this Agreement. Furthermore, for each such
Claims-Made" policy purchased and maintained by Kitsap County, a
Supplemental Extended Reporting Period ("SERP") shall be purchased, with
an Extended Reporting Period of not less than three years. In the event the
Claims-Made policy is cancelled, non-renewed, switched to an Occurrence
form, retroactive date advanced or there is any other event triggering the
right to purchase a SERP policy during the term of this Agreement, then
Kitsap County agrees its insurance obligation shall survive the completion or
termination of the term of this Agreement for a minimum of three years.
F. Miscellaneous: The BHASO shall assure the coverage applies to claims
after termination or expiration of the Agreement that relate to services
pursuant to this Agreement and any other agreements of the BHASO. The
BHASO shall be solely responsible for any premiums or deductible amounts
required under such policies; such costs or normal business expenses are to
be paid out of BHASO funds. Evidence of such insurance shall be promptly
provided to any member upon its written request. BHASO shall not permit
any such policy to lapse without first providing each member at least thirty
calendar days' written notice of its intention to allow the policy to lapse.
Page 6 of 12
KC-279-19
Salish Behavioral Health Administrative Services Organization
Each Board member shall be a covered insured for any and all official acts
performed by such individual under this Agreement.
G. Other Insurance Non-Contributory: Any coverage for third party liability
provided by any Memorandum of Coverage or program of joint self-
insurance provided to Jefferson and/or Clallam counties by a chapter 48.62
RCW Risk Pool shall be non-contributory to the insurance otherwise
mandated by this section and the insurance otherwise mandated by this
section shall be deemed primary for all claims, demands, actions, or lawsuits
generated against the BHASO or the parties to this Agreement.
ARTICLE X. EFFECTIVE DATE AND DURATION AND AMENDMENT
A. Effective Date and Duration: This Agreement shall take effect upon the
date of its full execution and shall expire December 31, 2021, unless
extended in writing by the parties hereto.
B. Amendment: This Agreement may be amended from time to time in
accordance with the written agreement of all of the parties hereto.
ARTICLE XI. PARTY'S RIGHT TO WITHDRAW FROM BHASO
A. Right to Withdraw; Prior Notice Required: Any party to this Agreement
may withdraw from the BHASO and terminate its participation under this
Agreement at any time, subject to the survival of any duty, obligation or
liability it incurred prior to the effective date of termination; and provided that
a)the terminating party provides written notification to each of the other
parties of the terminating party's intention to withdraw at least 120 days prior
to the proposed effective date of such termination and (b) such notification is
received at least 120 days prior to the expiration of the current fiscal grant
year period.
B. Return of Funds: In the event that a party withdraws from the BHASO,
such funds which are budgeted for services in that party's jurisdiction shall
be deleted from the BHASO budget through contract amendment. These
funds shall be returned to the Washington State Health Care Authority which
shall then become responsible for service delivery in that jurisdiction.
C. Access to Services: If a party withdraws from the BHASO after a BHASO-
wide service is established within that party's jurisdiction, such service shall
be made available to the remaining parties on a contractual basis. If such
service is located within the jurisdiction of remaining parties, it shall be made
available to the withdrawn party on a contractual basis.
D. Disposal of Fixed Assets: If a party withdraws from the BHASO, such fixed
assets of the BHASO as may be located within that jurisdiction shall be
Page 7 of 12
KC-279-19
Salish Behavioral Health Administrative Services Organization
returned to the BHASO for use, while fixed assets not purchased with
BHASO funds shall vest with the withdrawing party.
ARTICLE XII. DISPOSITION OF ASSETS UPON DISSOLUTION OF BHASO
In the event of dissolution of the entire BHASO, ownership of such fixed assets as may
have been purchased with State funds shall revert to the State.
We, the undersigned, do hereby approve this Agreement and the terms and conditions
contained herein, represent that we have the authority to enter into this Agreement and to
perform all activities and functions contemplated herein, and do hereby undertake to
conduct this BHASO for providing community behavioral health services in Kitsap,
Clallam, and Jefferson counties and in tribal jurisdictions within those counties, all in
accordance with applicable law and rules.
Page 8 of 12
KC-279-19
Selfish Behavioral Health Administraave Services Organization
KITSAP COUNTY BOARD OF COMMISSIONERS
Approved this 5 day of Soil , 2019
Edward E. Wolfe, Chair
Robert Gel er, C missioner
adit
Charlotte Garrido, Commissioner COti4INi
It
T•
OATTEST: i Z10:m 1
Dan Daniels Clerk of the Board '4i\`p" "
Page 9of12
KC-279-19
Safisn Behavioral Health Administrative Services Organization
CLALLAM COUNTY B ARD OF COMMISSIONERS
Approved this I day of mei A . / , 2019
Mark Ozias, Ch it
Randy John missioner
Bill ach, Commissioner
ATTEST:
zz:bioi Lo Go es, Clerk of the Board
proved es to only by: 1;
az,f
c.P
d Alvarez
Chief Civil Deputy Prosecuting Attorney
Clallam County
Page 10 of 12
KC-279-19
Salish Behavioral Health Administrative Services Organization
JEFFERSON COUNTY BOARD OF COMMISSIONERS
Approved this f/ day of 52019
Kate ean, om7risioner
David Su v issioner
Greg Brotherton. Commissioner
ATTEST
0a-14
Carolyn illaway, Clerlcr of the Board
Approved as o form.
e 2 S /4Dateb
Philip C.Hunsucker,Chief Civil Deputy Pro it p ttomey
Jefferson County Prosecuting Attorneys Office
Page 11 of 12
KC-279-19
Salish Behavioral Health Administrative Services Organization
JAMESTOWN S'KLALLAM TRIBE
Approved this day of 2019
W. Ron Alle al Chair C
Page 12 of 12
KC-279.19
Sash Behavioral Health Administrative Services Organization
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Philip Morley, County Administrato /
DATE: July 1, 2019
RE: Interlocal Agreement for the Salish Behavioral Health Administrative
Services Organization
STATEMENT OF ISSUE: The Jefferson County Board of Commissioners is requested to
approve an interlocal agreement to establish the Salish Behavioral Health Administrative
Services Organization (Salish BHASO). The interlocal agreement is between Jefferson, Clallam
and Kitsap Counties, as well as the Jamestown S'Klallam Tribe.
ANALYSIS: The existing Salish Behavioral Health Organization (Salish RHO) will sunset at
the end of 2019, as required by Engrossed Second Substitute House Bill 5432, enacted by the
State Legislature this year. Under state statute, each Behavioral Health Organization throughout
the state has the option of becoming a Behavioral Health Administrative Services Organization if
they are able to meet the requirements established by the Washington State Health Care
Authority. The Salish BHO is presently working to meet the readiness requirements with this
interlocal agreement.
The interlocal agreement takes effect upon execution by all parties, but under state law, the
Salish BHASO would not fully replace the existing Salish BHO until January 1, 2020. The
interlocal expires December 31, 2021, but the parties always have the option to extend the life of
the Salish BHASO through amendment or by executing a new interlocal agreement.
FISCAL IMPACT: The proposed interlocal agreement, by creating the Salish BHASO, would
enable the Washington State Health Care Authority to contract with the Salish BI IASO to
provide funding to maintain an inpatient risk reserve, stabilize the continuum of care in crisis
services, and reimburse the Salish BHASO to administer crisis services provided by
subcontractors provided by the Salish BHASO. The three counties recently executed a separate
agreement with the Health Care Authority for this purpose.
RECOMMENDATION: Approve and execute the Interlocal Agreement for the Salish
Behavioral health Administrative Services Organization.
E B
Philip ,M ey, Count} istrator Date
CONTRACT REVIEW FORM
CONTRACT WITH: Salish Behavioral Health(SBHASO);and Kitsap&Clallam Counties;
and Jamestown S'Klallam Tribe
CONTRACT FOR:Interlocal Agreement Behavioral Health Administrative Scrvicesii, - T RH 12/ 31/21
y@. 9-77Psr j ;"r'F y'R .l}}.w`'n. Ptitstyyyii .h3a7p+
t .rix
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4
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t A`. i. l MAtknlYultriett'a'. . `7Cv 3(IF S'1:11 x •. =_AVe.t.r R4gt
ifr TN;
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Sett{} ,rty' ikary. ._._,........_.....
a
dl
T
nji
ti•r.::• tit $4 f: a Y .•
1Y
1-'1 l a 'rF . _. _'r z A r A ER S
1111.
AMOUNT: No Dollar Amount PROCESS: Exempt from Bid Process
Consultant Selection Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Source(s) of Matching Funds:Vendor List Bid
RFP or RFQ
Step 1: REVIEW BY RI A T
6 25 -Review
Date Reviewed:
ziAPPROVED FORM Returned for revision(See comments)
Comments:
Step 2: REVIEW BY PROSECUTING ATTORNEY
Review by.t;J ' (' /
Date Reviewed: 6/r,9
laAPPROVED AS TO FORM ED Returned for revision(See comments)
Comments:
Step 3: DEPARTMENT MAKES REVISIONS
lave contractor sign appropriate number of originals.
Step 4: SUBMIT TO PROSECUTING ATTORNEY FOR FINAL SIGN OFF
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit originals and 6 copies of Contract, Review Form,and Agenda Bill to BOCC Office.
Place"Sign Here" markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda.
This form to stay with contract throughout the contract review process.)
KC-279-19-A
FIRST AMENDMENT TO INTERLOCAL AGREEMENT
FOR THE SALISH BEHAVIORAL HEALTH ADMINISTRATIVE
SERVICES ORGANIZATION
This First Amendment to Interlocal Agreement for the Salish Behavioral Health Administrative
Services Organization (the"Agreement") is entered into among the undersigned effective
January 1, 2022. The Agreement is amended as follows:
1. Section X(A)(Effective Date and Duration) The Agreement's expiration date is
extended through December 3 I, 2023.
2. Section VI(D) (Chair. Vice-Chair. Second Vice-Chair and Third Vice-Chair): This
section is amended to read as follows:
D. Chair and Vice-Chair: Annually, the Board shall elect a Chair and Vice-
Chair by majority vote. Officers of the Board shall be composed of one
elected member from each county and from the tribe serving as the Tribal
Liaison, and officers shall rotate annually through ascension unless otherwise
agreed.
3. Section VI(E) (Meetings): This section is amended to read as follows:
E. Meetings: The Board shall meet at such times and places as determined by the
Board. In the absence of the Chair, the Vice-Chair shall preside over meetings.
4. All other provisions of the Agreement remain unchanged and in full force and effect.
KITSAP COUNTY BOARD OF COMMISSIONERS
Approved this 2M day ofja.N.AcuAt 2022
NOT PRESENT
Edward E. Wolfe, Chair
1.
r m 4411444peamissioner
1t T,re;, ..i.:l.r^.1(?;
S,c Robert Gel er, ommiss' ner
ATTEST:
balm.- Dowils
Dana Daniels, Clerk of the Board
CLALLAM COUNTY BOARD
COMMISSIONERS
DATED this 30 day of /M lO 2021.
MAR OZIAS, Chair
ex.ex ,,V / /.
RANDY JOHNS•, .., Commissioner
BILL A(riiC Commissioner
III Slit!,,,,''
HEB4
Y ATT T.
w=3
i t V LLt
0
C `od(o'
f*A.,Mnn+s;'. ., ' L I G ES, Clerk of the Board
llriiiiwoo
Approved as to form only
Elizabeth, May
C:v i Deputy Prosecuting Attorney
Clallam County
JEFFERSON COUNTY BOARD OF
COMMISSIONERS
7 o ZL
DATED this day of 3410 Ua 2021-
Li
KAT DE , E1' 00.1 i 3
G BROTHERTON, Commissioner
HEIDI EISENHOUR,
SEAL:
ATTEST:.
171 - 14,\t
Carolyn ( Iloway X DATE
Clerk of the Board
Approved as to form only:
December 16, 2021
Philip C. Hunsucker DATE
Chief Civil Deputy Prosecuting Attorney
JAMETOWN S'KLALLAM TRIBE
DATED this 10 day of December _ 2021
W. RON ALLE , TKTBAL CHAIR/CEO
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO:Board of County Commissioners
Mark McCauley, Interim County Administrator
FROM:Greg Brotherton
DATE: January 3, 2027
SUBJECT: Salish BH-ASO Interlocal Agreement
STATEMENT OF ISSUE:
Jefferson needs to renew the Intcrlocal Agreement with Kitsap and Clallam Counties, and the
Jamestown S'Klallam tribe for the Salish BH-ASO for the purpose of contracting with the Washington
State Health Care Authority RICA)to administer behavioral health services and programs under section 1046
of E2SSB 5432 including crisis services and administration of chapter 7I. 05,71. 24. 100, RCW, the involuntary
treatment.
ANALYSIS:
The Interlocal Agreement is mostly unchanged, except for the removal of second and third vice-chairs as
delineated officers.
FISCAL IMPACT:
nia
RECOMMENDATION:
Sign and execute the attached yearly Interlocal Agreement.
REVIEWED BY:
Mark McCauley terim County Admini* tor Date
CONTRACT REVIEW FORM Clear Form
INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Salish Behavioural Health(SBHASO)and Kitsap&Clallam Counties Contract No: BoCC-2021 3
Contract For: intedocal.Amendment No 1-Behavioral Health Administrative Services Term: 01.01.22 - 12.31.23
COUNTY DEPARTMENT: BoCC
Contact Person:Julie
Contact Phone: xloo
Contact email: jshannonr@cojefferson.wa.us
AMOUNT: no dollar amount PROCESS:
Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund # RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES CO 1PLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: 1E1 N/A:El 4ti1~V i a 1
Signature Date
STEP 2: DEPARTMENT CERTIFIES TIIE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT, BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.c r
CERTIFIED: C N/A:
t` • .
a1
t Signature Date i
t
STEP 3: RISK MANAGEMENT REVIENi vill be added electronically through Laserfiche):
Electronically approved by Risk Management on 12/20/2021.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Lasertiche):
Electronically approved as to form by PAO on 12/16/2021.
Signature page needs correction. Corrected signature page will be sent by
email.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
1eU
07-og/
tO fr?" • KC-279-19-B
SECOND AMENDMENT TO INTERLOCAL AGREEMENT
FOR THE SALISH BEHAVIORAL HEALTH ADMINISTRATIVE
SERVICES ORGANIZATION
a
This Second Amendment to Interlocal Agreement for the Salish Behavioral Health
Administrative Services Organization(the"Agreement") is entered into among the undersigned
effective January 1, 2024. The Agreement is amended as follows:
1. Section X(A)(Effective Date and Duration): The Agreement's expiration date is
extended through December 31,2025.
2. All other provisions of the Agreement remain unchanged and in full force and effect.
c
1
JEFFERSON COUNTY BOARD
COMMISSIONERS
DATED this_j 4ay of bCQ. er-2023.
F. RRO HERTON. Chair
Zi
EIDI EISENHOUR. Commissioner
KA . DEAN.\ c-ummissioner
SEA 400N coGago.•
zV P.
i
0( ( BAL
Op.iwasH04.•'.
12/ Z3
Carolyn G loway. CMC j Date
Clerk of the Board
Approved as to form on I
1
December 14, 2023
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
CLALLAM COUNTY
BOARD COMMISSIONERS
DATED this\a day of pee 2023.
4,4
MARK OZIAS. Cha r
RANDY JOHN, ON, Commissioner
r
N1 IKE FREN('II Commissioner
KITSAP COUNTY BOARD
COMMISSIONERS
DATED this 2 l day of NOV f- Vj`{. r , 2023.
a441,41-7
CHARLOTTE GARRIDO, Chair
KATHERINE T. WALTERS, Commissioner
Civ1:0't -c-244-4—
CHRISTINE ROLFES, Commissioner
ATTEST:
Dana Daniels, Clerk of the Board
7E06:1011,
i.? •4, yI
JAMETOWN S'KLALLAM TRIBE
DATED this day of 17 c 2023.
W. RON ALLE , RIBAL CHAIR/CEO
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM:Adiel McKnight, Administrative Assistant
DATE: December 11, 2023
SUBJECT: AGREEMENT, Amendment No. 2 re: Salish BH-ASO Interlocal
Agreement; New Expiration Date of December 31,2025
STATEMENT OF ISSUE:
Jefferson needs to renew the Interlocal Agreement with Kitsap and Clallam Counties, and the
Jamestown S' Klallam tribe for the Salish BH-ASO for the purpose of contracting with the
Washington State Health Care Authority (HCA) to administer behavioral health services and
programs under section I 046 of E2SSB 5432 including crisis services and administration of
chapter 71.05. 71.24.100, RCW. the involuntary treatment.
ANALYSIS:
The Interlocal Agreement is mostly unchanged, except extending the expiration date through
December 31, 2025.
FISCAL IMPACT:
n/a
RECOMMENDATION:
Sign and execute the attached yearly Interlocal Agreement.
REVIEWED BY:
l42/14 Z3
Mark McCata, County Administrator Date
CONTRACT REVIEW FORM Clear Form
INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Salish Behavioral Health Interlocal-Kitsap,Clallam&Jamestown Contract No: SBHASO 2
Contract For: Interlocal,Amendment 2-Behavioral Health Term: 2025
COUNTY DEPARTMENT: County Administrator
Contact Person: Mark McCauley
Contact Phone:x130
Contact email: mmccauley@co.lefrerson.we us
AMOUNT: no dollar amount
PROCESS: —
Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund # RFP or RFQ
Munis Org/Obj _Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COI LIAN 'ITN C _ .11811 AND CHAPTER 42. 23 RCW.
CERTIFIED: n N/A: 1 7-
Si azure Date
STEP 2: DEPARTMENT CERTIFIES THE P 'ON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS N BEE. OilARRED NY FEDERAL, STATE, OR LOCAL
AGENCY. 7
CERTIFIED: El N/A: El G 7 • 7 't3
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 12/11/2023.
Simple agreement time extension.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 12/14/2023.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS o
w
STEP 7: SUBMIT TO BOCC FOR APPROVAL z
Z
cn
I V
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
FROM: Shawn Frederick, Central Services Director
DATE: March 23, 2026
RE: Letter of Intent to Transfer Real Property from Jefferson County to
Jefferson Transit Authority
STATEMENT OF ISSUE: The Board of County Commissioners have expressed interest in
transferring the real property at 93 Beaver Valley Road in Port Ludlow to the Jefferson Transit
Authority (JTA), contingent upon an approved Purchase & Sale Agreement.
ANALYSIS: On April 16, 2024, the Washington State Department of Commerce notified
Clean and Prosperous Institute that the proposed public EV fast charging station to be installed
at the Olympic Peninsula Gateway Visitor Center was selected for funding.
On August 11, 2025, the Board of County Commissioners discussed JTA's request to establish
a Regional Transit Hub at the Olympic Peninsula Gateway Visitor Center. Jefferson County
and Jefferson Transit Authority support the WAEVCP funded project to have EVCS install
public EV fast charging station at the Olympic Peninsula Gateway Visitors Center site.
Jefferson County and Jefferson Transit Authority are reviewing proposed language of a
proposed Purchase & Sale Agreement to transfer the 93 Beaver Valley Road property to
establish a Regional Transit Hub.
FISCAL IMPACT: Approximately $250,000, pending execution of Purchase & Sale
Agreement.
RECOMMENDATION: Approve Letter of Intent to transfer real property located at 93
Beaver Valley Road, Port Ludlow, WA 98365 to Jefferson Transit Authority.
REVIEWED BY:
Josh Peters, County Administrator Date
3/18/2026
pF Co 1'
jssf Board of County Commissioners
c0G I 1820 Jefferson Street
m PO Box 1220
Port Townsend, WA 98368
q O Heather Dudley-Nollette,District 1 Heidi Eisenhour,District 2 Greg Brotherton,District 3SflING'S.
March 23, 2026
Eric Danner, Chief Executive Officer
EV Charging Solutions, Inc. (EVCS)
11800 Clark Street
Arcadia, CA 91006
RE: Letter of Intent to transfer/sell the real property at 93 Beaver Valley Rd. in Port Ludlow,
contingent upon an approved purchase and sale agreement.
Dear Mr. Danner,
Jefferson County Board of County Commissioners (BoCC)appreciates its partnership with EVCS to
provide publicly accessible DC fast charging stations for residents and visitors driving electric
vehicles(EV) in Jefferson County. Not only do we see good value in hosting publicly accessible EV
charging facilities on county-owned property, but importantly,these facilities advance Jefferson
County's policy goals of reducing carbon emissions and transitioning to clean energy and sustainable
transportation.
One of Jefferson County's public EV fast charging projects with EVCS is the site at 93 Beaver Valley
Road in Port Ludlow,which hosts the county's Olympic Peninsula Gateway Visitors Center. County
staff included this property on Clean and Prosperous Institute's successful application for state
Department of Commerce WAEVCP funding in April 2024.
The Olympic Peninsula Gateway Visitors Center site was selected by Commerce to receive funding,
which provides for the purchase of and installation of three (six ports) publicly accessible, direct-
current fast charging(DCFC) stations. Following the May 13, 2024, regular public meeting of the
BoCC,Jefferson County executed a Site Host Agreement with EVCS to design, install, operate and
maintain the site's WAEVCP funded EV equipment.
Since executing the Site Host Agreement,Jefferson County recognizes the planning effort,
coordination with JPUD, and design work that EVCS and its team has taken to prepare for the new
service at this location.
In June of 2025,the Jefferson Transit Authority(JTA) reached out to Jefferson County and Clallam
Transit to explore the notion of establishing a regional transit hub at the Olympic Peninsula Gateway
Visitor Center site. In July,the Board of County Commissioners received a letter from the JTA
expressing its interest in potentially acquiring the property.JTA's interests and inquiry were discussed
by the BoCC at the regular public meeting on August 11, 2025.After receiving public comment, county
staff were given direction to explore options for the sale or transfer of the property.
As stakeholders in this site,Jefferson County appreciates that representatives from EVCS and Clean
and Prosperous Institute(CPI) met with county and JTA staff in September 2025.The meeting was an
opportunity for county and JTA staff to bring EVCS and CPI up to speed on the property's potential sale
Phone (360) 385-9100 jeffbocc a co.jefferson.vv a.us
or transfer discussions.At the same time, CPI and EVCS staff were able to brief county and JTA staff
on details and requirements of WAEVCP funding, as well as the rights and obligations of within the
Site Host Agreement. Finally,JTA staff were able to share their preliminary design work with EVCS,
illustrating potential parking and paving improvements at the site, so that EVCS could discuss it and
consider how its original site design might align with JTA's thinking, should the property be transferred
to the JTA.
Recently,the county provided a proposed Purchase &Sale Agreement to the JTA for its review and
feedback.With the proposed Purchase and Sale Agreement in negotiations,and in accordance with
Section 3,Subsection q of the Site Host Agreement between Jefferson County and EVCS,this letter
expresses the intent of the Jefferson County Board of County Commissioners to transfer/sell the real
property at 93 Beaver Valley Rd. in Port Ludlow,to the Jefferson Transit Authority, contingent upon an
approved purchase and sale agreement.
As stated at the opening of this letter,the BoCC appreciates its partnership with EVCS, and Jefferson
County supports the WAEVCP funded EV fast charging project proceeding forward at 93 Beaver Valley
Road site. Should the purchase and sale agreement be approved by the Board of County
Commissioners and by the JTA Board of Directors,Jefferson County will continue to work
collaboratively with EVCS and the JTA to transfer the rights, obligations, conditions, and agreements
under the Site Host Agreement to the JTA.
Sincerely,
Heather Dudley-Nollette, Dist. 1 Heidi Eisenhour, Dist. 2 Greg Brotherton, Dist. 3-Chair
0 N (
0
w
l,SIIN G S
Payroll Expense Report
03/20/2026
PAYROLL DATE
260320
PAYROLL WARRANT#
Payroll Checks: $0.00
Check#'s: N/A
Payroll Direct Deposit: $68,463.89
Advice#'s: 10101037-10101104
Benefits Paid: $12,810.81
AP Warrant#'s: Elect. Pymnts
Total: $81,274.70
Payment of Jefferson County Payroll Warrants Dated March 20,2026 Totaling $81,274.70(Records of all
claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County
Auditor's Office.)
BoCC Chair
3/18/2026
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Josh Peters, County Administrator
FROM: Jeremy Williammee, Community Development Director
Judy Shepherd, Finance Director
DATE: March 23, 2026
SUBJECT: Loan from the General Fund to the Community Development Fund
STATEMENT OF ISSUE:
The Board of County Commissioners is asked to consider adoption of a resolution reclassifying a
100,000 interfund loan and accrued interest as a permanent transfer from the General Fund to the
Community Development Fund(143). This action is requested to allay ongoing cash flow constraints and
the need to maintain essential public services within the Department of Community Development.
ANALYSIS:
The original interfund loan was authorized under Resolution No. 85-12-23-24R to provide working
capital during a period of organizational restructuring and revenue shortfalls. Despite efforts to stabilize
operations, the Community Development Fund continues to experience monthly cash flow challenges
resulting from unanticipated budget constraints and delays in reimbursement for consultant costs and
grant-funded work. Requiring repayment at this time will impair the Department's ability to fulfill
statutory obligations and maintain service levels to the public.
FISCAL IMPACT:
The General Fund (001) will absorb the $100,000 loan balance and accrued interest as permanent transfer.
No additional appropriation is required.
RECOMMENDATION:
Approve the resolution waiving repayment of the interfund loan from the Community Development Fund
143)to the General Fund.
REVIEWED BY:
i 44 I a 3 6 ,/,‘
Jos '`i. Peters, County Administrator Date
1
ATTACHMENT 1
Resolution DCD Loan Reclassification
2
STATE OF WASHINGTON
County of Jefferson
In the Matter of an Interfund Loan to
Community Development Fund (143) from RESOLUTION NO.
the General Fund
WHEREAS, the Board of Jefferson County Commissioners remains committed to
supporting Community Development services and ensuring continuity of operations within the
Department; and
WHEREAS, the Department of Community Development continues to experience
financial constraints resulting from budget reductions, prior reorganization, consultant costs, and
revenue impacts that were unforeseen at the time of the original loan authorization; and
WHEREAS,the Community Development Fund(143)has not fully recovered from these
impacts and continues to face ongoing cash flow constraints that limit its ability to meet operational
needs while maintaining essential public services; and
WHEREAS, requiring repayment of the interfund loan at this time would create undue
hardship and negatively affect the Department's ability to fulfill its statutory obligations and
service commitments; and
WHEREAS,the State Auditor's Office has established guidelines and minimum standards
within the Washington State BARS Manual, and Jefferson County has a debt policy authorizing
the Board of County Commissioners to manage county funds and accounts, including approving,
modifying, or waiving interfund loan repayment when documented by resolution and consistent
with accounting standards; and
WHEREAS, reclassifying the interfund loan as a permanent transfer will ensure the
financial stability of the Community Development Fund(143),help stabilize operations,and allow
the Department to maintain essential public services and fulfill its statutory obligations without
imposing additional financial burdens on the County or its residents;
NOW, THEREFORE, THE BOARD OF COUNTY COMMISSIONERS OF
JEFFERSON COUNTY,WASHINGTON,HEREBY RESOLVE AS FOLLOWS:
Section 1. Whereas Clauses are Findings of Fact. The Jefferson County Board of Commissioners
hereby adopts the above "Whereas"clauses as Findings of Fact.
Section 2. Purpose. The purpose of this resolution is to reclassify the interfund loan previously
authorized under Resolution No. 85-1223-24R from the General Fund to the Community
Development Fund (143), due to ongoing cash flow constraints and in the interest of maintaining
essential public services.
Section 3. Waiver of Repayment Approved. The Board of County Commissioners hereby
approves the reclassification of the $100,000 interfund loan and any accrued interest from the
1 of 3
Community Development Fund(143)to the General Fund as a permanent interfund transfer. This
action is documented by resolution and taken in accordance with applicable state law, accounting
standards, and Jefferson County debt policy to serve the public interest.
Section 4. Severability. If any section, subsection, sentence, clause, phrase or section of this
Resolution or its application to any person or circumstance is held invalid, the remainder of this
Resolution or its application to other persons or circumstances shall be fully valid and shall not be
affected.
Section 5. SEPA Categorical Exemption. This Resolution is categorically exempt from the State
Environmental Policy Act under WAC 197-11-800 (19).
Section 6. Effective Date. This Resolution shall take effect and be in full force immediately upon
passage by the Board of County Commissioners.
SIGNATURES FOLLOW ON THE NEXT PAGE)
2 of 3
ADOPTED and APPROVED this day of 2026.
SEAL: JEFFERSON COUNTY BOARD OF
COUNTY COMMISSIONERS
Greg Brotherton, Chair
Heidi Eisenhour, Member
Heather Dudley-Nollette, Member
ATTEST: APPROVED AS TO FORM:
Carolyn Gallaway, CMC Date Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
3 of 3
ATTACHMENT 2
Resolution 85-1223-24R DCD Loan
3
STATE OF WASHINGTON
County of Jefferson
In the Matter of Providing an Interfund Loan
to Community Development Fund (143) from RESOLUTION NO. g 5-1 2 2 3- 2 4 R
the General Fund
WHEREAS, the Board of Jefferson County Commissioners are committed to
Community Development service improvement and implementing a fire marshal within the
Department; and
WHEREAS, the Department of Community Development underwent a reorganization in
2023 and, due to a substantial case backlog,required consultants to assist while new staff were
recruited and trained; and
WHEREAS, the Community Development Fund (143)requires sufficient working capital
for day-to-day operations while grant funds are requested for reimbursement; and
WHEREAS, there were several unforeseen impacts to fire marshal revenue, e.g.,the
short-term rentals moratorium; and
WHEREAS, the State Auditor's Office has established guidelines and minimum
standards within the Washington State Bars Manual,and Jefferson County has a debt policy
authorizing the Board of County Commissioners to approve interfund loans;and
WHEREAS, that the Board of Commissioners does hereby authorize the County
Treasurer to loan an amount of$100,000 from the General Fund to the Community Development
Fund at 5%per annum to provide needed working capital and liquidity;and
WHEREAS, the said amount of the loan and interest shall be repaid to the General Fund
on or before December 31,2025;and
NOW, THEREFORE, THE BOARD OF COUNTY COMMISSIONERS OF
JEFFERSON COUNTY,WASHINGTON,HEREBY RESOLVE AS FOLLOWS:
Section 1. Whereas Clauses are Findings of Fact. The Jefferson County Board of Commissioners
hereby adopts the above"Whereas"clauses as Findings of Fact.
Section 2. Purpose. The purpose of this resolution is to provide an interfund loan from the General
Fund to the Community Development Fund(143) in the amount of$100,000 at 5%per annum to
provide needed working capital and liquidity.
Section 3. Interfund Loan Approved. The Interfund Loan to Community Development Fund
143)from the General Fund above is hereby approved.
1 of 3
Section 4. Severability. If any section, subsection, sentence, clause, phrase or section of this
resolution or its application to any person or circumstance is held invalid, the remainder of this
resolution or its application to other persons or circumstances shall be fully valid and shall not be
affected.
Section 8. SEPA Categorical Exemption. This resolution is categorically exempt from the State
Environmental Policy Act under WAC 197-11-800(19).
Section 9. Effective Date. This resolution shall take effect and be in full force immediately upon
approval and adoption by the Board of County Commissioners.
SIGNATURES FOLLOW ON THE NEXT PAGE)
2 of 3
1-0
ADOPTED and APPROVED this
1/
1—
day of b 2024.
JEFFERSON COUNTY BOARD OF
SEAL: COUNTY COMMISSIONERS
Kate Chair
R6o ''1,g r therton. Member
MISS'I'C'1ss
C,gyp• O ;
Z' G
m T: -Zi 'Heidi Eisenhour, Member
i
ATTEST: HING•0,-of
APPROVED AS TO FORM:
MMI N MM,
0,, K-: 1L/z3/y
7----
Az_
CarolynCllaykav, CMC Date Philip C. Hunsucker, Date /7— ZZ 74ClerkoftheBoardChiefCivilDeputyProsecutingAtt6rney
3 of 3
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM:Judy Shepherd, Finance Director
DATE: December 23, 2024
SUBJECT: Interfund Loan from the General Fund to the Communih Development Fund
STATEMENT OF ISSUE: The General Fund has already transferred$1,089,543 to Community
Development Fund in 2024. The Community Development Fund still lacks significant cash flow to be able
to meet its obligations.
ANALYSIS: A number of factors have contributed to the lack of cash flow: consultants hired to address
significant backlog, fire marshal revenue impacted by unforeseen factors, and grant funds are requested for
reimbursement.
FISCAL IMPACT: Due to the funds already transferred to Community Development in 2024, it was
determined that Community Development could repay funds to the General Fund in 2025 when revenues
improved and consultant use could be kept to a minimum due to being fully staffed.
RECOMMENDATION:
The Board of Commissioners of Jefferson County authorize the County Treasurer to loan $100,000 from the
General Fund(001)to the Community Development Fund at 5%per annum.
REVIEWED BY:
CCZ
Mark McCauley,ty Administrator Date
To:
From:
Agenda Date:
Subject:
Jefferson County
Board of Commissioners
Agenda Request
Board of Commissioners
Josh Peters, County Administrator
Eric Kuzma, Public Works Director
March 23, 2026
4r
Department of Public Works
0 Consent Agenda
Page 1 of 1
Project Prospectus and Local Agency Agreement for the Washington
State Dept. of Transportation (WSDOT), Quinault South Shore Road MP
1. 3 Emergency Repair, County Project No. 18021410
Statement of Issue: The attached Project Prospectus and Local Agency Agreement are
necessary in order to receive federal emergency relief funding for the Quinault South Shore
Road MP 1 . 3 emergency repair.
Analysis/Strategic Goals/Pro's & Con's: Between November 17 and December 17, 2024 high
flow events in the Quinault River created a 120 ft. long scour hole at Quinault South Shore
Road MP 1.3, forcing road closure. The Federal Highway Administration (FHWA) did not
initially consider the damages to be eligible for ER funding, but later reversed that decision
and obligated funds for the repair in November 2025. Public Works intends to complete the
repair as soon as possible and is in the process of obtaining permits and environmental
authorizations. The repair will consist of constructing a riprap revetement, rebuilding the
road embankment and surfacing, installing erosion control, and planting. Environmental
mitigation will be required, but the details and dollar amount remain to be determined.
Despite recent uncertainties in the project permitting and funding status at the WSDOT /FHWA
level, Public Works recommends proceeding with the Prospectus and LA Agreement approval
process to prevent any delays in funding when and if those uncertainties are resolved.
Fiscal Impact/Cost Benefit Analysis: The total estimated cost of the repair, not including
mitigation, is $377,373, with $374, 600 in federal funding and $2,773 in local funding.
Recommendation: The Board is requested to sign the three originals of the Project
Prospectus and the Local Agency Agreement, and return to Public Works.
Department Contact: Mark Thurston, P.E., Project Manager, 385-9160.
Reviewed By:
Josh Peters, County Administrator Date
3/18/2026
To:
From:
Agenda Date:
Subject:
Jefferson County
Board of Commissioners
Agenda Request
Board of Commi ssioners
Josh Peters, County Administrator
Eric Kuzma, Public Works Director
March 23, 2026
di
Department of Public Works
0 Consent Agenda
Page 1 of 1
Agreement between Jefferson County and Northwest Watershed
Institute for Tarboo Creek Culverts Replacement
Coyle Road MP 1. 15 and MP 1.23
County Project No. 18021630, County Road No. 403908
Statement of Issue: An agreement between Jefferson County and the Northwest Watershed
Institute (NWI) to replace two culverts on Coyle Road with bridge-type structures for the
purpose of removing fish passage barriers.
Analysis/Strategic Goals/Pro's & Con's: The Northwest Watershed Institute plans to replace
the culverts under Coyle Road at milepost 1.15 and milepost 1.23 (East Fork Tarboo Creek) for
the purpose of removing fish passage barriers. This project is listed on the 2026-2031 Six Year
Transportation Improvement Program as item number 27. NWI will design, manage, and
construct the project and provide all of the funding necessary for the project. NWI has
secured funding from the Washington State Fish Barrier Removal Board (FBRB) for project
design, and intends to pursue additional funding from the FBRB for project construction. NWI
will reimburse Jefferson County for staff time and expenses associated with design review and
project coordination.
Fiscal Impact/Cost Benefit Analysis: NWI will provide 100% of the funding for the project
and will reimburse Jefferson County up to a maximum of $20,000 for staff time and expenses.
Recommendation: Please sign the attached three (3) originals of the Agreement. Return
two to Public Works and retain one for your records.
Department Contact: Mark Thurston, P.E., Project Manager, 385-9210.
Reviewed By:
Josh Peters, County Administrator Date
3/18/2026
Regular Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Adiel McKnight,Deputy Clerk of the Board
DATE: March 23, 2026
SUBJECT: PROCLAMATION re: Proclaiming the month of April 2026 as Child Abuse
Prevention Month
STATEMENT OF ISSUE:
April is National Child Abuse Prevention Month, a dedicated time to raise awareness and unite
communities to strengthen families,promote positive parenting, and prevent child maltreatment. Child
Abuse Prevention Month in April 2026 focuses on building community, strengthening families, and raising
awareness, often featuring the iconic blue pinwheels representing happy childhoods. Key 2026 initiatives
include "Wear Blue Day" on April 4th,the "Five Days of Action" from April 13- 17, and various state-level
advocacy campaigns.
National Child Abuse Prevention Month recognizes the importance of families and communities working
together to prevent child abuse and neglect. Prevention services and supports developed by this
collaboration can help parents, other caregivers, and communities protect children and strengthen families
FISCAL IMPACT
There is no fiscal impact to Jefferson County.
RECOMMENDATION:
Approve Proclamation re: Proclaiming the month of April 2026 as Child Abuse Prevention Month
REVIEWED BY:
D'124;tilp
Jo•76. Peters, County Administrator Date
PROCLAMATION
WHEREAS, children are our nation's most vulnerable members as well as our nation's most valuable
resources, helping to shape the future of Jefferson County; and
WHEREAS, positive childhood experiences-like loving caregivers and safe, stable, and nurturing
relationships-can help mitigate trauma and the negative impact of adverse childhood experiences to promote the
social, emotional, and developmental well-being of children; and
WHEREAS, childhood trauma can have long-term psychological,emotional, and physical effects
throughout an individual's lifetime and impact future generations of their family; and
WHEREAS, childhood trauma, including abuse and neglect, is a serious problem affecting every
community in the U.S., and finding solutions requires input and action from everyone; and
WHEREAS, children who live in families with access to concrete economic and social supports are less
likely to experience abuse and neglect; and
WHEREAS,prevention is possible because of the partnerships created between families, prevention
advocates, child welfare professionals, education, health, community, and faith-based organizations, businesses,
law enforcement agencies, and local, state, and national governments; and
WHEREAS, we acknowledge that in order to solve the public health issue of abuse and neglect we must
work together to change hearts and mindsets through storytelling and sharing, center the needs of families, break
down bias and barriers, and inspire action from expected and unexpected partners in prevention; and
WHEREAS, knowing the facts about child sexual abuse can help adults better understand what to look for
and how to prevent it. As parents, caregivers, and trusted adults to the young people in our lives, we play an
important role in protecting them from abuse; and
WHEREAS, we are committed to advancing equitable, responsive, and effective systems that ensure all
I children and families are healthy and thriving; and
WHEREAS, we recognize the need to prioritize kids and invest in more prevention initiatives like home
visiting and family-strengthening policies, economic supports, and community-based child abuse prevention
programs at the national, state, and local levels; and
NOW, THEREFORE, BE IT PROCLAIMED that Jefferson County Board of County Commissioners
hereby proclaim April 2026 as:
CHILD ABUSE PREVENTION MONTH
In Jefferson County, and urge residence to pledge to protect the children we serve and care for in our
community.
APPROVED this 23`d day of March, 2026.
JEFFERSON COUNTY
SEAL: BOARD OF COMMISSIONERS
Greg Brotherton,Chair
ATTEST:
Heidi Eisenhour, Member
Carolyn Gallaway,CMC Clerk of the Board Heather Dudley-Nollette, Member
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM:Greg Brotherton, District 3 Commissioner
DATE: March 2, 2026
SUBJECT: Keep Washington Working Proclamation
STATEMENT OF ISSUE:
This proclamation, which is based on one adopted by the city of Sequim that embodies the principles of the
Keep Washington Working Act states Jefferson County's position on the protection of Immigrant rights and
enforcement.
ANALYSIS:
Jefferson County received this proclamation from members of Indivisible and checked with the Jefferson
County Immigrant Rights Advocates (JCIRA) and the Jefferson County Sheriff on the language.
RECOMMENDATION
Read and adopt the proclamation.
REVIEWED BY:
03/20/26
Josh Peters, County Administrator Date
PROCLAMATION
KEEP WASHINGTON WORKING
WHEREAS, Jefferson County is aware of concerns related to federal immigration enforcement activities
occurring in other communities and the uncertainty these actions may cause; and
WHEREAS, Jefferson County remains committed to serving and protecting all community members,
regardless of immigration status, reflecting existing practice and consistency with Washington State law;
and
WHEREAS, in accordance with the Keep Washington Working Act and the Jefferson County Sheriff
Department policy, local law enforcement does not engage in federal civil immigration enforcement; and
WHEREAS, immigration status is not a factor in local law enforcement decision-making and officers are
prohibited from taking actions based solely on a person's immigration status; and
WHEREAS, federal immigration enforcement is the responsibility of federal authorities, and Jefferson
County does not have jurisdiction over federal law enforcement agencies and may not interfere with federal
agents' lawful activities; and
WHEREAS, at this time, the Jefferson County Commissioners are not aware of any current or planned
immigration enforcement activity occurring within the community; and
WHEREAS, the Jefferson County Sheriff Department supports the recent joint statement issued by the
Washington State Association of Sheriffs and Police Chiefs (WASPC)and the Washington Council of
Police and Sheriffs (WACOPS), which reaffirms the distinction between local and federal authority, the
importance of constitutional protections, and the need for professionalism, transparency, and de-escalation
during periods of heightened tension; and
WHEREAS, the community is encouraged to report public safety concerns by calling 911, and the Jefferson
County Sheriff Department will respond consistently with applicable law and policy, and no one should
hesitate to seek emergency assistance due to concerns about immigration status; and
WHEREAS, Jefferson County remains committed to maintaining public safety, public trust, and a respectful
community for all.
NOW, THEREFORE, Jefferson County reaffirms and proclaims our commitment to these principles and to
the safety and well-being of all community members by approving this proclamation to
KEEP WASHINGTON WORKING
PROCLAIMED this 23`d day of March, 2026.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Greg Brotherton, Chair
ATTEST: Heather Dudley-Nollette, Member
Carolyn Gallaway, CMC, Clerk of the Board Heidi Eisenhour, Member
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Adiel McKnight,Deputy Clerk of the Board
DATE: March 23, 2026
SUBJECT: PROCLAMATION re: Proclaiming March 25, 2026 as A Day of Recognition
and Honor for Medal of Honor Recipient Marvin Glenn Shields
STATEMENT OF ISSUE:
The Medal of Honor is our nation's highest military award, established in 1861 by President Abraham
Lincoln, and awarded to service members who distinguish themselves"conspicuously by gallantry and
intrepidity at the risk of life above and beyond the call of duty. "The 25th of March is National Medal of
Honor Day, established in 1991 by President George H. W. Bush on the anniversary of the date the Medal of
Honor was first awarded in 1863.
ANALYSIS:
Marvin Glenn Shields, a son of Jefferson County and graduate of Port Townsend High School, was awarded
the Congressional Medal of Honor posthumously by President Lyndon B. Johnson for valor in the Battle of
Dong Xoai (Dong Xoai), Republic of South Vietnam.
FISCAL IMPACT:
There is no fiscal impact.
RECOMMENDATION:
Approve Proclamation re: Proclaiming March 25, 2026, As a day of Recognition and Honor for
Medal of Honor Recipient Marvin Glenn Shields.
REVIEWED BY:
3 NO-6
Jo h . Peters, County Administrator Date
PROCLAMATION
A Day of Recognition and Honor for Medal of Honor Recipient Marvin Glenn Shields
WHEREAS, The Medal of Honor is our nation's highest military award, established in 1861 by
President Abraham Lincoln, and awarded to service members who distinguish themselves "conspicuously
by gallantry and intrepidity at the risk of life above and beyond the call of duty."; and
WHEREAS, The 25th of March is National Medal of Honor Day, established in 1991 by President
George H. W. Bush on the anniversary of the date the Medal of Honor was first awarded in 1863 ; and
WHEREAS, Marvin Glenn Shields, a son of Jefferson County and graduate of Port Townsend High
School, was awarded the Congressional Medal of Honor posthumously by President Lyndon B. Johnson for
valor in the Battle of Dong Xoai (bong Xoai), Republic of South Vietnam ;and
WHEREAS, Marvin Shields was the first sailor to receive the Medal of Honor in the Vietnam War
and also the first and only Seabee—the Navy Construction Corps, whose motto is "We Build, We Fight"—
to ever receive the Medal of Honor ; and
WHEREAS, Marvin Shields was stationed with a small Green Beret force on 9 June 1965 when the
camp was attacked by a Vietcong regiment. In the ensuing battle, lasting three days, Shields was wounded
multiple times supporting the Green Berets and helping other wounded to care. Despite his wounds, Shields
volunteered to help destroy a Vietcong machine gun emplacement. The mission was successful, saving his
comrades, but he was mortally wounded ; and
WHEREAS, Marvin Glenn Shields has brought esteemed and lasting distinction and honor to our
community. "His heroic initiative and great personal valor in the face of intense enemy fire sustain and
enhance the finest tradition of the United States Naval Service."The nature of his sacrifice is reflected in his
headstone inscription, "He Died As He Lived, For His Friends."; and
WHEREAS, Joan Bennett, Marvin's widow, lives quietly in our community and reminds us of the
sacrifice of those who serve at home ; and
NOW, THEREFORE,BE IT RESOLVED THAT Jefferson County Board of Commissioners
hereby proclaim March 25, 2026, as
Aa day of Recognition and Honor for Medal of Honor Recipient Marvin Glenn Shields
BE IT FURTHER PROCLAIMED,that the Board of Commissioners encourage all visitors and
residents of Jefferson County to join in honoring the memory of Marvin Glenn Shields and honoring all Medal
of Honor Recipients of our National Services.
PROCLAIMED this 23`d day of March, 2026.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Greg Brotherton, Chair
ATTEST: Heather Dudley-Nollette, Member
Carolyn Gallaway, CMC, Clerk of the Board Heidi Eisenhour, Member
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
REGULAR AGENDA REQUEST
TO: Board of County Commissioners
FROM: Carolyn Gallaway, Clerk of the Board
DATE: March 23, 2026
SUBJECT: WORKSHOP re: Federal lands in Jefferson County
STATEMENT OF ISSUE:
ONP Superintendent Sula Jacobs and USFS Olympic National Forest Supervisor Kelly
Lawrence will join the Board of County Commissioners to provide an update on the Olympic
National Park and the United States Forest Service.
ANALYSIS:
The Olympic National Park and Olympic National Forest draw hundreds of thousands of visitors
every year, especially during the high season.
FISCAL IMPACT:
None.
RECOMMENDATION:
Participate in the workshop and provide guidance to staff, if needed.
4111• --- 625gL4ga0 17I
Jos P. Peters, County Administrator Date
Department Contact:
Al Cairns, Solid Waste Manager x213
Reviewed By:
Josh Peters, County Administrator Date
3/18/2026
Department of Public Works
0 Regular Agenda
Page 1 of 2
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Josh Peters, County Administrator
From: Eric Kuzma, Public Works Director
Agenda Date: March 23, 2026, 10:45 A.M.to 11:45 A.M.
Subject: Parks and Recreation Services and Funding
Statement of Issue:
The General Fund transfer to Parks and Recreation (Parks& Rec)was reduced by 25%($249,689)for
2026.An additional$100,000 in LTAC funding was awarded with the intention to partially offset this gap
but expenses outside of Parks& Rec control, including insurance, utilities, and interfund transfers,
absorbed almost this entire amount($99K). The department is now required to reduce services and
action is needed to determine how best to minimize impact. Public Works staff will present analysis,
answer questions, and seek a motion regarding how to proceed.
Analysis/Strategic Goals/Pro's&Con's:
Public Works believes that to address the funding shortfall, strategies that reduce expenditures,while
minimizing impact to the community, should be prioritized. Each of the strategies to be proposed carry
specific trade-offs that require careful deliberation. Parks& Rec can no longer request mid-year General
Fund appropriations for unexpected issues and are already operating in a "lean"capacity.The proposed
strategies will help to bridge the budget gap in 2026,and perhaps in 2027, but without a longer term,
reliable funding mechanism, Parks& Rec will be faced with additional future cuts.
Fiscal Impact/Cost Benefit Analysis:
Public Works staff have completed detailed budget analyses for each strategy for the remainder of 2026
as well as 2027. While the Parks& Rec service reductions will help balance the General Fund budget,
they will unfortunately come at the expense of significant cuts to programs and facilities.The
fundamental consideration in the cost benefit analysis is that Parks& Rec provides immeasurable,
equitable health, economic,environmental, and community benefits at an extremely low cost.
Basketball courts provide a healthy outlet for the County's youth, HJ Carroll Park supports families and
attracts employees, county campgrounds stimulate local recreation economies, recreation programs
prevent chronic disease;the rec center provides free childcare so kids can stay safe and parents can
work; intermural recreational soccer and basketball leagues are affordable inclusive and irreplaceable;
and parks protect the environment and preserve open space. As part of the late-2025 budget discussion
Parks& Rec previously presented similar cost saving strategies but were told to maintain programs and
facilities despite the significant budget cuts. If BoCC action is delayed for too long, Parks& Rec reserves
could fall below statutory minimums in 2026.
Department of Public Works
O Regular Agenda
Page 2 of 2
Recommendation:
Consider information,analysis,and options and determine how to proceed.
Department Contact:
Matt Tyler, 385-9129
Reviewed By:
1,•! p.m 3/18/2026
J•sh Peters,County Administrator Date