HomeMy WebLinkAboutPacific ECS LLC C-PACER Energy Audits - 032326Amendment No. 1 to the Professional Services Agreement by and Between Jefferson
County and Pacific ECS LLC for Commercial Energy Audits
This Amendment No. 1 to the Professional Services Agreement cited above is made and
entered into by and between the contractor and Jefferson County, a political subdivision under
the laws of the State of Washington ("County"), (collectively "Parties").
WHEREAS, the Parties want to amend the Agreement entered into between them;
NOW, THEREFORE, the Parties agree as follows:
1. P u rpose.
The purpose of this Amendment is to revise the time for performance as provided
for in the original Agreement. All other terms of the Agreement between the parties
remain unchanged,
2. Amendment.
The first sentence of Section 3 is amended to read: "This Agreement shall
commence on October 6, 2025 and continue through April 30, 2026_"
Other than the amendment above, there are no other amendments to this agreement.
(SIGNATURES FOLLOW ON NEXT PAGE)
JEFFERSON COUNTY WASHINGTON
Board of County Commissioners
Jefferson County, Washington
Greg
10
tldl y)Nollette, Commissioner
By:'Vo
Heidi Eisenhour, Commissioner
,•A�N��nn�piy�p
;N
SEAL:�►issiD
y�Gti�
=ca-
:A
ATTEST:
ATTEST: ''•��'� WASH���.�°�•
ICUC 3/2-
Car yn laway, CMC U Date
Clerk of d Board
Approved a form enly:
0,(
March 18, 2026
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
2
PACIFIC ECS LLC
By:
Signature
Dan Tedrow
Name:
Title: Managing Principal
Date: 3/30/2026
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
Josh Peters, County Administrator
FROM: Jeremy Williammee, Director, Department of Community Development
DATE: March 23, 2026
SUBJECT: C-PACER (Commercial Property Assessed Energy Resiliency)
Professional Services Agreement (PSA) Period of Performance Extension
STATEMENT OF ISSUE:
The Department of Community Development requests the Board of County Commissioners to approve an
amendment to the Professional Services Agreement with Pacific Environmental Consulting Services
(PECS) by extending the period of performance from March 31 to April 30, 2026. This extension will
enable PECS to complete work on a model energy audit that can be used to highlight and market the
C-PACER program to local businesses and commercial property owners.
BACKGROUND:
C-PACER stands for Commercial Property Assessed Clean Energy and Resiliency. It is a voluntary
statewide program in Washington (RCW 36.165), in which Jefferson County participates. Jefferson
County does not provide funding for energy retrofitting work done on buildings. Its role is to administer
the program and help building owners navigate the process. C-PACER allows owners of eligible
commercial properties to seek long-term financing from a private capital provider for qualified
improvements related to energy and building resiliency. C-PACER involves a loan agreement between a
private lender and the property owner, like a mortgage or home improvement loan. The county records the
loan as a lien on the property, not the property owner's balance sheet. This means that if the property
owner sells the building, the assessment stays with the building (unless the payoff is part of the sale
agreement).
ANALYSIS:
The C-PACER commercial property assessment will provide applicants with a report outlining
opportunities to reduce greenhouse gas emissions, with particular emphasis on structures owned by
municipalities and special purpose districts. Many of these structures are located within historic districts,
which both attract visitors from across the region, supporting a vibrant tourism economy, and may also
serve as critical job resources for low-income households or provide haven during events such as wildfire
smoke or extreme heat. Business owners can then take the completed assessment to a certified lender to
secure financing for implementing the recommended improvements.
FISCAL IMPACT/COST-BENEFIT ANALYSIS:
As outlined in the original Professional Services Agreement, the total projected cost of this project is
$110,000. This amendment extends the period of performance only; no additional funding is required, and
the overall PSA budget remains unchanged.
These costs are fully covered by funds awarded to DCD through the Department of Commerce grant
contract #F24-51701-005, executed on 11/27/2024. Of the total amount, $10,000 is allocated to DCD staff
time, and the remaining $100,000 is dedicated to consultant work on C-PACER facilitation and
implementation.
RECOMMENDATION:
Approve and sign the attached contract amendment with Pacific Environmental Consulting Services.
REVIEWED BY:
0000abm 3/19/2026
JosYi Peters, County Administrator Date
CONTRACT WITH:
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
Pacific ECS LLC
C'nntrap.t Fnr• C-PACER Energv Audits
COUNTY DEPARTMENT: Community Development
Contact Person: Jeremy williammee
Contact Phone: 360-3794488
Contact email: jwilliammee@co.jefferson.wa.us
AMOUNT: $0 (No Fiscal Impact)
Revenue:
Expenditure:
Matching Funds Required:
Sources(s) of Matching Funds
Fund #
Munis Org/Obj
Clear Form
Contract No: DCD-PACIFIC-PSA2025
Term: Date of Adoption - April 30, 2026
PROCESS: Exempt from Bid Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES IA I WITH JCC 3.55.080 AND CHA ER 42.23 RCW.
CERTIFIED: F] N/A: MP d 3 ( Z0Z
Signature ate
STEP 2: DEPARTMENT CERTIF[ THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS N T EEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. .r J
CERTIFIED: a N/A: �, 03 t g 1 �6
Signature Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 3/18/2026.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 3/18/2026.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
ATTACHMENT
Professional Services Agreement — Fully Executed
PROFESSIONAL SERVICES AGREEMENT BETWEEN JEFFERSON COUNTY AND
PACIFIC ECS LLC FOR COMMERCIAL ENERGY AUDITS
THIS PROFESIONAL SERVICES AGREEMENT ("this Agreement") is entered into between
the County of Jefferson, a municipal corporation ("the County"), and Pacific ECS LLC (UBI
Number: 605 634 578) ("the Contractor"), in consideration of the mutual benefits, terms, and
conditions specified below.
1. Project Designation. The Contractor is retained by the County to perform the following
Project: Review and audit commercial buildings to identify possible reductions in
greenhouse gas emissions, as part of the Commercial Property Assessed Clean Energy and
Resiliency (C-PACER) program.
2. Scope of Services. The Contractor agrees to perform the services identified on Exhibit "A"
attached hereto including the provision of all labor. The Contractor shall perform its
services consistent with the professional skill and care ordinarily provided by contractors
practicing in the same or similar locality under the same or similar circumstances.
Time l'or Performance. This Agreement shall commence on October 6, 2025 and continue
through March 31, 2026. Work performed consistent with this Agreement during its term,
put prior to the adoption of this Agreement, is hereby ratified. The Contractor shall perform
all services pursuant to this Agreement as outlined on Exhibit "A". The Contractor shall
perform its services as expeditiously as is consistent with such professional skill and care
and the orderly progress of the project.
4. Payment. The Contractor shall be paid by the County for completed work and for services
rendered under this Agreement as follows:
a. Payment for the work provided by The Contractor shall be made as provided on
Exhibit "B" attached hereto, provided that the total amount of payment to The
Contractor shall not exceed $100,000 without express written modification of this
Agreement signed by the County.
b. Invoices must be submitted by the 15`h of the month for the previous month's
expenses. Such invoices will be checked by the County, and upon approval thereof,
payment will be made to the Contractor in the amount approved. Failure to submit
timely invoices and reports pursuant to Exhibit B of this Agreement may result in
a denial of reimbursement. Invoices not submitted within 60 days may be denied.
C. Final payment of any balance due the Contractor of the total contract price earned
will be made promptly upon its ascertainment and verification by the County after
the completion of the work and submittal of reports under this Agreement and its
acceptance by the County.
Professional Services Agreement pig` I of 13
d. Consultant shall provide invoices and necessary backup documentation for all
services including timesheets and statements (specifying the services provided).
Any indirect charges require the submittal of an indirect cost methodology and rate
using 2 C.F.R. Part 255 and 2 C.F.R. Part 230.
e. The Contractor's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the County and state for a period of
six (6) years after final payments. Copies shall be made available upon request.
5. Ownership and t;se of Documents. All non -confidential or de -identified documents,
drawings, specifications, and other materials produced by the Contractor in connection
with the services rendered under this Agreement shall be the property of the County
whether the project for which they are made is executed or not. The Contractor shall be
permitted to retain copies, including reproducible copies, of drawings and specifications
for information, reference and use in connection with the Contractor's endeavors. The
Contractor shall not be held liable for reuse of documents or modifications thereof,
including electronic data, by County or its representatives for any purpose other than the
intent of this Agreement.
6. Compliance with laws. The Contractor shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Audit. An audit will be submitted to the County upon request. Upon request. the
Contractor will submit the most recent financial audit within 30 days.
a. Upon request the County shall have the option of performing an onsite review of
all records, statements. and documentation.
b. If the County finds indications of potential non-compliance during the monitoring
process, the County shall notify the Contractor within ten (10) days. County and
The Contractor shall meet to discuss areas of contention in an attempt to resolve
issues.
Audit will provide statements consistent with the guidelines of Reporting for Other
Non -Profit Organizations AICPA SOP 78-10, and is performed in accordance with
generally accepted auditing standards and with Federal Standards for Audit of
Governmental Organizations. Programs. Activities and Functions. and meeting all
requirements of 2 C.F.R. Part 200. as applicable.
Indemnification. The Contractor shall indemnify and hold harmless the County, its past or
present employees, officers, agents. elected or appointed officials or volunteers (and their
marital communities), from and against all claims, losses or liability, or any portion thereof,
including reasonable attorney's fees and costs, arising from injury or death to persons.
including injuries, sickness, disease or death to the Contractor's own employees. or damage
to property occasioned by a negligent act, omission or failure of the Contractor. The
Professional �`)erviees Agreement Page 2 of i i
Contractor shall be liable only to the extent of the Contractor's proportional negligence.
The Contractor specifically assumes potential liability for actions brought against the
County by the Contractor's employees, including all other persons engaged in the
performance of any work or service required of the Contractor under this Agreement and.
solely for the purpose of this indemnification and defense, the Contractor specifically
waives any immunity under the state industrial insurance law. Title 51 R.C.W. The
Contractor recognizes that this waiver was specifically entered into pursuant to provisions
of R.C.W. 4.24.1 15 and was subject of mutual negotiation.
9. Insurance. Prior to commencing work, the Contractor shall obtain at its own cost and
expense the following insurance coverage specified below and shalt keep such coverage in
force during the terms of this Agreement.
a. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non -owned vehicles assigned to or
used in the performance of the work for a combined single limit of not less than
$500.000 each occurrence with the County named as an additional insured in
connection with the Contractor's performance of this Agreement. This insurance
shall indicate on the certificate of insurance the following coverage: (a) Owned
automobiles; (b) Hired automobiles: and, (3) Non -owned automobiles.
Commercial General Liability Insurance in an amount not less than a single limit
of one million dollars ($1.000.000) per occurrence and an aggregate of not less than
two (2) times the occurrence amount ($2.000.000.00 minimum) for bodily injury.
including death and property damage, unless a greater amount is specified in the
contract specifications. The insurance coverage shall contain no limitations on the
scope of the protection provided and include the following minimum coverages:
i. Broad Form Property Damage, with no employee exclusion;
i1. Personal Injury Liability. including extended bodily injury:
iii. Broad Form Contractual/Commercial Liability — including coverage for
products and completed operations:
iv. Premises — Operations Liability (M&C).
v. Independent Contractors and subcontractors:
vi. Blanket Contractual Liability: and.
vii. Employer's Liability or Stop Gap Coverage.
Professional Liability Insurance. The Contractor shall maintain professional
liability insurance against legal liability arising out of activity related to the
performance of this Agreement, on a form acceptable to Jefferson County Risk
Professional Services A,reement
Management in the amounts of not less than $1,000,000 Each Claim and
$2.000,000 Aggregate. The professional liability insurance policy should be on an
"occurrence" form. If the professional liability policy is "claims made," then an
extended reporting periods coverage (tail coverage) shall be purchased for three (3)
years after the end of this Agreement, at the Contractor's sole expense. The
Contractor agrees the Contractor's insurance obligation to provide professional
liability insurance shall survive the completion or termination of this Agreement
for a minimum period of three (3) years.
d. The County shall be named as an "additional named insured" under all insurance
policies required by this Agreement, except Professional Liability Insurance when
not allowed by the insurer.
e. Such insurance coverage shall be evidenced by one of the following methods: (a)
Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of
Credit from a qualified financial institution.
f. The Contractor shall furnish the County with properly executed certificates of
insurance that, at a minimum, shall include: (a) The limits of overage; (b) The
project name to which it applies; (c) The certificate holder as Jefferson County,
Washington and its elected officials, officers, and employees with the address of
Jefferson County Risk Management, 1820 Jefferson Street, Port Townsend, WA
98368, and. (d) A statement that the insurance policy shall not be canceled or
allowed to expire except on thirty (30) days prior written notice to the County. If
the proof of insurance or certificate indicating the County is an "additional insured"
to a policy obtained by the Contractor refers to an endorsement (by number or
name) but does not provide the full text of that endorsement, then it shall be the
obligation of the Contractor to obtain the full text of that endorsement and forward
that full text to the County. Certificates of coverage as required by this section shall
be delivered to the County within fifteen (15) days of execution of this Agreement.
g. Failure of the Contractor to take out or maintain any required insurance shall not
relieve the Contractor from any liability under this Agreement, nor shall the
insurance requirements be construed to conflict with or otherwise limit the
obligations concerning indemnification of the County.
h. The Contractor's insurers shall have no right of recovery or subrogation against the
County (including its employees and other agents and agencies), it being the
intention of the parties that the insurance policies, with the exception of
Professional Liability Insurance, so affected shall protect both parties and be
primary coverage for all losses covered by the above described insurance.
i. Insurance companies issuing the policy or policies shall have no recourse against
the County (including its employees and other agents and agencies) for payment of
any premiums or for assessments under any form of policy.
Professional Services A-neement hRc 4 „i 13
j. All deductibles in the above described insurance policies shall be assumed by and
be at the sole risk of the Contractor.
k. Any deductibles or self -insured retention shall be declared to and approved by the
County prior to the approval of this Agreement by the County. At the option of the
County. the insurer shall reduce or eliminate deductibles or self -insured retention,
or the Contractor shall procure a bond guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
I. Insurance companies issuing the Contractor's insurance policy or policies shall
have no recourse against the County (including its employees and other agents and
agencies) for payment of any premiums or for assessments under any form of
insurance policy.
m. Any judgments for which the County may be liable, in excess of insured amounts
required by this Agreement. or any portion thereof, may be withheld from payment
due. or to become due, to the Contractor until the Contractor shall furnish additional
security covering such judgment as may be determined by the County.
n. Any coverage for third party liability claims provided to the County by a "Risk
Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to
any policy of insurance the Contractor must provide in order to comply with this
Agreement.
o. The County may. upon the Contractor's failure to comply with all provisions of this
Agreement relating to insurance. withhold payment or compensation that would
otherwise be due to the Contractor.
p. The Contractor's liability insurance provisions shall be primary and
noncontributory with respect to any insurance or self-insurance programs covering
the County, its elected and appointed officers, officials, employees, and agents.
q. Any failure to comply with reporting provisions of the insurance policies shall not
affect coverage provided to the County. its officers. officials, employees. or agents.
r. The Contractor's insurance shall apply separately to each insured against whom
claim is made or suit is brought. except with respect to the limits of the insurer's
liability.
s. The Contractor shall include all subcontractors as insured under its insurance
policies or shall furnish separate certificates from each subcontractor. All insurance
provisions for subcontractors shall be subject to all the requirements stated herein.
t. The insurance limits mandated for any insurance coverage required by this
Agreement are not intended to be an indication of exposure nor are they limitations
on indemnification.
Professional Services Agreement P `-'" `'t
u. The Contractor shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance policies,
and endorsements expiring before completion of services shall be promptly
replaced. All the insurance policies required by this Agreement shall provide that
thirty (30) days prior to cancellation, suspension, reduction or material change in
the policy. notice of same shall be given to the Jefferson County Public Health
Contracts Manager by registered mail, return receipt requested.
v. The Contractor shall place insurance with insurers licensed to do business in the
State of Washington and having A.M. Best Company ratings of no less than A-,
with the exception that excess and umbrella coverage used to meet the requirements
for limits of liability or gaps in coverage need not be placed with insurers or re-
insurers licensed in the State of Washington.
w. The County reserves the right to request additional insurance on an individual basis
for extra hazardous contracts and specific service agreements.
10. Worker's Compensation (industrial Insurance).
a. If and only if the Contractor employs any person(s) in the status of employee or
employees separate from or in addition to any equity owners, sole proprietor,
partners, owners or shareholders of the Contractor, the Contractor shall maintain
workers' compensation insurance at its own expense, as required by Title 51 RCW,
for the term of this Agreement and shall provide evidence of coverage to Jefferson
County Public Health, upon request.
b. Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws.
This coverage shall extend to any subcontractor that does not have their own
worker's compensation and employer's liability insurance.
d. The Contractor expressly waives by mutual negotiation all immunity and
limitations on liability, with respect to the County, under any industrial insurance
act, disability benefit act, or other employee benefit act of any jurisdiction which
would otherwise be applicable in the case of such claim.
If the County incurs any costs to enforce the provisions of this subsection, all cost
and fees shall be recoverable from the Contractor.
11. Independent Contractor. The Contractor and the County agree that the Contractor is an
independent contractor with respect to the services provided pursuant to this Agreement.
the Contractor specifically has the right to direct and control the Contractor's own
activities, and the activities of its subcontractors, employees. agents. and representatives.
in providing the agreed services in accordance with the specifications set out in this
Agreement. Nothing in this Agreement shall be considered to create the relationship of
Professional Services Agreement Per, 6„1 1
employer and employee between the parties. Neither the Contractor nor any employee of
The Contractor shall be entitled to any benefits accorded County employees by virtue of
the services provided under this Agreement, including. but not limited to: retirement.
vacation pay; holiday pay; sick leave pay; medical. dental, or other insurance benefits;
fringe benefits; or any other rights or privileges afforded to Jefferson County employees.
The County shall not be responsible for withholding or otherwise deducting federal income
tax or social security or for contributing to the state industrial insurance program, otherwise
assuming the duties of an employer with respect to the Contractor, or any employee of the
Contractor.
12. Subcontracting Requirements.
a. The Contractor is responsible for meeting all terms and conditions of this
.Agreement including standards of service, quality of materials and workmanship.
costs, and schedules. Failure of a subcontractor to perform is no defense to a breach
of this Agreement. The Contractor assumes responsibility for and all liability for
the actions and quality of services performed by any subcontractor.
b. Every subcontractor must agree in writing to follow every term of this Agreement.
The Contractor must provide every subcontractor's written agreement to follow
every- term of this Agreement before the subcontractor can perform any services
under this Agreement. The Public Health Director or their designee must approve
any proposed subcontractors in writing.
c. Any dispute arising between the Contractor and any subcontractors or between
subcontractors must be resolved without involvement of any kind on the part of the
County and without detrimental impact on the Contractor's performance required
by this Agreement.
13. Covenant Against C'ontin,,ent pores. The Contractor warrants that he has not employed or
retained any company or person. other than a bona fide employee working solely for the
Contractor. to solicit or secure this Agreement. and that he has not paid or agreed to pay
any company or person. other than a bona fide employee working solely for the Contractor,
any fee. commission, percentage. brokerage fee, gifts, or any other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty. the County shall have the right to annul this Agreement without
liability or, in its discretion to deduct from the contract price or consideration. or otherwise
recover, the full amount of such fee. commission, percentage. brokerage fee. gift, or
contingent fee.
14. Discrimination Prohibited. The Contractor. with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race. color. national origin,
religion, creed, age. gender, sexual orientation, material status, sex. or the presence of any
physical or sensory handicap in the selection and retention of employees or procurement
of materials or supplies.
Professional Seraices Agreement
1 5. No Assignment. The Contractor shall not sublet or assign any of the services covered by
this Agreement without the express written consent of the County. Assignment does not
include printing or other customary reimbursable expenses that may be provided in an
agreement.
16. Non -Waiver. Waiver by the County of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
17. Termination.
a. The County reserves the right to terminate this Agreement at any time by giving
ten ( 10) days written notice to the Contractor.
b. In the event of the death of a member, partner, or officer of the Contractor. or any
of its supervisory personnel assigned to the project, the surviving members of the
Contractor hereby agree to complete the work under the terms of this Agreement.
if requested to do so by the County. This section shall not be a bar to renegotiations
of this Agreement between surviving members of the Contractor and the County. if
the County so chooses.
c. The County reserves the right to terminate this contract in whole or in part, with 10
days' notice. in the event that expected or actual funding from any funding source
is withdrawn, reduced. or limited in any way after the effective date of this
agreement. In the event of termination under this clause, the County shall be liable
for only payment for services rendered prior to the effective date of termination.
18. Notices. All notices or other communications which any party desires or is required to
give shall be given in writing and shall be deemed to have been given if hand -delivered,
sent by facsimile. email, or mailed by depositing in the United States mail, prepaid to the
party at the address listed below or such other address as a party may designate in writing
from time to time. Notices to the County shall be sent to the following address:
Jefferson County Risk Manager
P.O. Box 1220
Port Townsend. WA 98368
Notices to the Contractor shall be sent to the following address:
Pacific ECS LLC
2309 Tulane St
West Linn. OR 97068
19. lnteztrated Agreement.. This Agreement together with attachments or addenda represents
the entire and integrated Agreement between the County and the Contractor and supersedes
Prot'essiona) Services ALreement Puuc R ut 1 t
all prior negotiations, representations, or agreements written or oral. No representation or
promise not expressly contained in this Agreement has been made. This Agreement
supersedes all prior or simultaneous representations, discussions, negotiations. and
agreements, whether written or oral, by the County within the scope of this Agreement.
The Contractor ratifies and adopts all statements, representations, warranties, covenants.
and agreements contained in its proposal, and the supporting material submitted by the
Contractor, accepts this Agreement and agrees to all of the terms and conditions of this
Agreement.
20. Modification of this Agreement. This Agreement may be amended only by written
instrument signed by both County and Contractor.
21. Disputes. The parties agree to use their best efforts to prevent and resolve disputes before
they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the
terms of this Agreement shall be submitted in writing within 10 days to the County Risk
Manager. whose decision in the matter shall be final, but shall be subject to judicial review.
If either party deem it necessary to institute legal action or proceeding to enforce any right
or obligation under this Agreement, each party in such action shall bear the cost of its own
attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of
the State of Washington for Jefferson County. The parties agree that all questions shall be
resolved by application of Washington law and that the parties have the right of appeal
from such decisions of the Superior Court in accordance with the laws of the State of
Washington. The Contractor hereby consents to the personal jurisdiction of the Superior
Court of the State of Washington for Jefferson County.
22. Section 1(eadins. The headings of the sections of this Agreement are for convenience of
reference only and are not intended to restrict, affect, or be of any weight in the
interpretation or construction of the provisions of the sections or this Agreement.
23. Limits of Any Waiver of Default. No consent by either party to. or waiver of. a breach by
either party, whether express or implied. shall constitute a consent to, waiver of. or excuse
of any other. different, or subsequent breach by either party.
24. No Oral Waiver. No term or provision of this Agreement will be considered waived by
either party, and no breach excused by either party. unless such waiver or consent is in
writing signed on behalf of the part% against whorn the waiver is asserted. Failure of a
party to declare any breach or default immediately upon the occurrence thereof, or delay
in taking an\ action in connection with. shall not waive such breach or default.
25, Severabitity. Provided it does not result in a material change in the terms of this
Agreement. if any provision of this Agreement or the application of this Agreement to any
person or circumstance shall be invalid. illegal, or unenforceable to any extent, the
remainder of this Agreement and the application this Agreement shall not be affected and
shall be enforceable to the fullest extent permitted by law.
Professional Services Agreement
26. Binding on Successors Heirs and Assigns This Agreement shall be binding upon and
inure to the benefit of the parties' successors in interest, heirs, and assigns.
27. No Assist. The Contractor shall not sell, assign, or transfer any of rights obtained by
this Agreement without the express written consent of the County.
28. No Third -party Beneficiaries. The parties do not intend, and nothing in this Agreement
shall be construed to mean, that any provision in this Agreement is for the benefit of any
person or entity who is not a party.
29. Sienature in Counterparts. The parties agree that separate copies of this Agreement may
be signed by each of the parties and this Agreement shall have the same force and effect as
if all the parties had signed the original.
30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic
signatures shall have the same force and effect as original signatures.
31. Arms -Length Neuotiations. The parties agree that this Agreement has been negotiated at
arms -length, with the assistance and advice of competent, independent legal counsel.
32_ Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to
the extent any record, including any electronic, audio, paper or other media, is required to
be kept or indexed as a public record in accordance with the Washington Public Records
Act, Chapter 42.56 RCW, as may hereafter be amended. the Contractor agrees to maintain
all records constituting public records and to produce or assist the County in producing
such records, within the time frames and parameters set forth in state law. The Contractor
further agrees that upon receipt of any written public record request. Contractor shall.
within two business days, notify the County by providing a copy of the request per the
notice provisions of this Agreement. This Agreement, once executed, will be a "public
record" subject to production to a third party if same is requested pursuant to- the
Washington Public Records Act. Chapter 42.56 RCW, as may hereafter be amended.
DATED this ,L� day of 0c.1 - _ 20 2 5—
(SIGNATURES FOLLOW ON THE NEXT PAGE)
Professional Services Aureement Page snot 13
JEFFERSON COUNTY WASHINGTON
Board of County Commissioners
Jefferson County, Washington
B
Y : 1 j �-
Heidi �senhour, Chair
txC;uat;u Absence
By:
Greg Brotherton, Commissioner
By
Neat eF As;dley-Nollette, Commissioner
SEAL
m
ATTEST '�r•,,�.,,�,� ++"
CaroCy Gallaway, CMDate
Cler 11
the Board
Approved as to form only
for 09/29/2025
P',)ilip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
Prof„innal 1�rr,.icc, \L%cmcnt
PACIFIC ECS LLC
f
By
i
Signature
Dan Tedrow
Name:
Title: Managing Principal
10/22/2025
Date:
EXHIBIT A - SCOPI: OF %VORK
Task A - Energy Auditor Kickoff
• Consultant to participate in kickoff meeting, review available building information, and
confirm schedule and success metrics.
Task B - Community Selection and Engagement
Consultant will support the Community Action Committee (CAC) with identifying
candidate structures, publishing application materials, conducting outreach, and
supporting the selection process.
Task C - Auditing, Support, and Deliverables
The consultant will schedule commercial building audits and provide support to selected
participants.
• Activities may include pre -assessment, site investigations, functional testing, and
engineering analysis, consistent with the consultant's proposal.
• These activities are intended to produce the following grant -required deliverables:
Deliverable 1: Support selected property owners with information about potential
implementation grants.
Deliverable 2: Provide community members with information about havens - where to go in the
event of wildfire smoke or excess heat.
E: H1111"1" B — 13H)GI: F
Compensation to the Consultant for professional services under this Agreement shall not exceed
$100,000 (one hundred thousand dollars).
Project costs must be:
• Directly related to the Scope of Work outlined in this Agreement.
• Incurred during the project budget period.
• Not billed to any other funding source.
• Consistent with the cost principles set forth in 2 CFR Part 200. Subpart E.
Payments to the consultant will be made on the basis of itemized invoices submitted to the
County. documenting actual hours worked, applicable rates, and associated expenses, and subject
to County approval.
Professional Services Agreement
ATTACHMENT 2
Pacific ECS Proposal
*I
PACIFIC ECS
Jefferson County 2025 Commercial Energy
Audits Proposal
0 PACIFIC ECS Existing Buildings I Optimized Performance
Table of Contents
LETTEROF SUBMITTAL......................................................................................................................................... 3
QUALIFICATIONSSECTION.................................................................................................................................. 5
Recent Experience performingASHRAE Level 11 and Investment Grade Audits........................................................... 6
CAPACITYAND AVAILABILITY..............................................................................................................................10
APPROACHTO WORK.........................................................................................................................................11
REFERENCES....................................................................................... _............................................................. is
CERTIFICATIONS................................................................................................................................................ is
OPTIONALWORK ITEMS.....................................................................................................................................16
Page 2 of 17
0 PACIFIC ECS Existing Buildings I optimized Performance
Letter of Submittal
July 3011, 2025
Jefferson County
Community Development Department
621 Sheridan Street
Port Townsend, WA 98368
Vince Maniaci
VCManiaci@co.jefferson.wa.us
RE: 2025 Commercial Energy Audits
Dear Vince and the Selection Committee,
The Pacific ECS LLC (DBA Pacific ECS) team is pleased to submit our response to the Jefferson County
request for proposals for 2025 Commercial Energy Audits.
Founded in 2024 by a prior facility owner, project manager, and engineer with 17 years' experience,
Pacific ECS is a small business (King County Small Contractor Supplier # 6293) specializing in providing
energy auditing and consulting services with a focus on efficiency projects, complex mechanical
building retrofits, and operations and maintenance. Our services are tailored to drive value across the
facility lifecycle through our unique combination of hands-on engineering experience, energy auditing
expertise, project management, and value analysis methodology.
The Pacific ECS team provides the following benefits:
• EXPERIENCED PERSONNEL The Pacific ECS team has 17 years of experience with a focus on the
investigation and optimization of existing buildings. Our team consists of prior facility owners and
engineers that have cut our teeth by performing complex building renovations and upgrades
using a variety of procurement methodologies. This experience allows us to identify project's that
are both implementable and constructable by understanding the "renovation ripple effect", where
small changes turn into big scope items which can negatively impact a project's return on
investment.
• COST EFFECTIVE AND IMPLEMENTABLE MEASURES We spend the time getting to know your building
systems before we step foot on -site. Interviews with maintenance staff and a review of as -built
drawings guide our focus during the site evaluation. While on -site we dig in by cis -building
systems, performing pump tests, and a deep dive into the controls to understand your building's
performance.
• FOCUS ON LOW-COST CHANGES WITH A BIG IMPACT Our deep dive into building performance
allows us to develop numerous low- or no -cost measures that have a substantial energy impact
and can be implemented quickly. We find that these measures can get most entities about 60%
of the way to compliance without a large capital investment.
Page 3of17
0 PACIFIC ECS Existing Buildings I Optimized Performance
• SMALL TEAM, BIG RESULTS While the Pacific ECS team is an Emerging Small Business, we produce
big results. We do this by leveraging our high performing team and approach to uncover
meaningful energy savings, discover and obtain grant funding, and guide owners to successfully
execute the identified energy projects as an independent consultant.
• CLEAN BUILDING PERFORMANCE STANDARDS EXPERTS: We have a deep understanding of
Washington's Clean Buildings Performance Standard (CBPS/HB 1257) and have done this exact
work. We are currently working with Benton County to manage their CBPS compliance process as
we identify and implement energy efficiency measures.
We understand that your needs are unique and that each audit must deliver measurable results. We
have a variety of services that can be tailored to deliver value based on your needs and expectations.
We appreciate the opportunity to propose and look forward to continuing the conversation to help
Jefferson County achieve its energy goals.
Sincerely,
THE PACIFIC ECS TEAM
Dan Tedrow PE, PMP, VMA
Managing Principal
2309 Tulane Street
West Linn OR 97068
dtedrow@pocificecs.com
303.746.9027
Page 4 of 17
0 PACIFIC ECS
Existing Buildings I Optimized Performance
Qualifications Section �-,ON
Pacific ECS was founded to help owners navigate the complexities
required to achieve optimum facility performance. Founded by a prior -
facility owner and engineer with 17 years' experience, we focus on the
existing building portfolio with an emphasis on complex mechanical
retrofits, energy efficiency projects, and operations and maintenance
excellence. Our services are tailored with the end user in mind to drive
value across the facility life cycle through our unique combination of
energy and engineering skills, existing building commissioning, project
management, and value analysis. We always bring a positive outlook, a Dan Tedrow PE PMP VMA
field perspective, and a "Can -Do" attitude. Team Lead Energy Audit r
The Qualified Energy Auditor and lead on this project will be Dan Tedrow
PE PMP VMA. Dan is a Professional Engineer with 17 years of professional
experience and has completed over 40+ energy audits.
Dan will be Alexx Johnson
supported by a core team of two consultants, with
additional
sub -
LA
consultants for specialty services as needed. Select
Consultant
qualifications
include:
list of our team's energy audits include:
Emma salt
Recent Energy Audits and studies
1. Seventh Day Adventist Church
13.
City of
Tabernacle
Portland �. .......... ............
2. Washington County Jail and Law
City Hall As Needed Contractors:
Enforcement Center HVAC Investigation
14.
City of
3. Washington County Jail and Law
Portland
Enforcement Center Steam Turbine Study
Emergency ........................
4. Yamhill County Jail Energy Audit
Operations Center
5. Yamhill County Courthouse Energy Audit
15.
City of Portland Water Pollution Control
6. Multnomah County Juvenile Justice
Laboratory
Center Energy Audit
16.
City of Portland Water Pollution Control Lab
7. Edwards Center Special Needs Center
Reheat Coil Study
8. City of Portland Kelly Building
17.
Clatsop County Courthouse
9. City of Portland 911 Building
18.
Clatsop County Jail
10. City of Portland 1900 Building
19.
Oregon City Hall
11. City of Portland 2010 N Interstate Building
x2
12. City of Portland Walnut Park Building
Page 5 of 17
0 PACIFIC ECS
20. Oregon Department of Administrative
Services Parking Structure
21. Verizon Rectified Facility
22. City of West Linn Library
23. Fox Tower Main AHU Replacement
24. Washington School for the Deaf Kastel
Building boiler study
25. Fox Tower office tower fan array
26. Benton County WA Old Court
27. Benton County New Court
28. Benton County New Jail
29. Benton County Juvenile Justice Center
30. Snohomish County Wall Street Jail
Existing Buildings I Optimized Performance
31. Snohomish County Oak Street Jail/Court
32. Port of Seattle Anthony's (Pier 66)
33. Port of Seattle Terminal 102A
34. Port of Seattle Terminal 102 B/C
35. Port of Seattle Fishermen's Terminal
36. Port of Seattle Lineage T-91
37. Port of Seattle Pier 69
38. Port of Seattle Pier 66
39. JBLM energy audits x 5 facilities
40. Multnomah Athletic Club Chiller Study
41. Washington School for the Deaf Clark
Building
RECENT EXPERIENCE PERFORMING ASHRAE LEVEL 11 AND INVESTMENT GRADE AUDITS
SNOHOMISH COUNTY - CLEAN BUILDING ACT COMPLIANCE ENERGY AUDITS (2023 to 2025)
Dan performed and led the energy audit team to provide a Clean Building Act (CBA) ASHRAE Level II energy
audits for Snohomish County on the 380,000 SF two -building courthouse complex. The project team
performed a detailed site visit, as -built the major HVAC systems, and performed an in-depth controls
investigation. While onsite performing the os-building process, the team solved a 20-year-old latent design
issue that was a mystery to the operators. Resolving the design issue allowed the facility to partially electrify
their heating load during fair weather. Dan and the team identified 10 EEMs with 45 sub measures to optimize
performance. The identified measures were incorporated into a capital planning document that allowed the
County to run compliance scenarios, then model the cost and impact of executing the low cost/no cost
measures, retro-commissioning, and heat recovery measures to understand the EUl reduction. The team
developed an ASHRAE Level 11 compliant report delivered to the County and provided ongoing engineering
and implementation support. Dan is currently assisting the design team with the implementation of the
energy efficiency projects.
Page 6 of 17
" PACIFIC ECS
Existing Buildings I Optimized Performance
BENTON COUNTY - CLEAN BUILDING ACT COMPLIANCE ENERGY AUDITS, CAPITAL PLANNING (2022-
CURRENT)
Dan performed the energy audits and led the Energy Audit team to provide energy consulting services to
bring the Justice Center Complex into compliance with Clean Building Act (CBA) in Benton County
Washington. The facilities surveyed included the buildings within the justice center complex totaling 270k SFT
and the 80k SFT Juvenile Justice Center. Work included an initial CBA compliance assessment comparing
utility usage to CBA requirements to benchmark current energy performance and compliance requirements.
Performing an ASHRAE level 2 energy audit on the facilities and developing twenty comprehensive energy
efficiency measures with a mixture of low-cost/no-cost, medium -cost, and larger capital projects. The
measures were developed into a capital project selection framework. This allowed the County to develop and
review project scenarios to obtain compliance and evaluate the cost and energy reduction of the proposed
EEMs. Of the proposed EEMs, five were selected by the County for further refinement. This phase provided
additional engineering and project development support to turn the selected EEMs from concept to
implementable projects. Each deliverable included a detailed scope of work, AACE level 4 cost estimate, risk
assessment, phasing, procurement strategy, and preliminary engineering drawings. The refine phase projects
included a central plant upgrade, three air handler replacements, and a facility wide controls upgrade. The
County then evaluated and submitted the projects for approval to the state alternative delivery oversight
committee with approval obtained in December 2023 for implementation. Dan was engaged by the designer
to lead the design team and ensure the design met the County's energy requirements. Currently the Pacific
ECS Team is working to ensure CBPS compliance for all of the county's Tier 1 and Tier 2 buildings, and have
obtained multiple grants to offset compliance cost.
Page 7 of 17
0 PACIFIC ECS Existing Buildings I Optimized Performance
WASHINGTON STATE SCHOOL FOR THE DEAF - CHILLED WATER PLANT OPTIMIZATION - VANCOUVER
WA (2021 TO 2024)
Dan Tedrow led the project team as the MEP Owner's Representative and MEP Due diligence phase for the
$45M DES Center for the Deaf and Hard of Hearing (CDHY) K-12 project. The owner had an existing ground
source heat pump central heating plant that was non-functional. However, the owner desired to integrate
the system into the new campus building as part of an upcoming progressive design -build project. The
existing electrified system was non-functional and had not provided electrified heating since turnover in 2010.
Dan Tedrow performed the investigation through a detailed energy and performance evaluation including
testing the system. To evaluate the controls and well pump, as it was an open loop system, Dan hired specialty
consultants. The result was recommendations and controls changes to restore system performance that
were incorporated into a repair scope. Dan worked with the client to negotiate and award the project, then
oversaw construction. Once the repair work was complete, Dan commissioned the system and obtained ETO
incentive funds to offset project costs. Through Dan's work, the system became fully functional and resulted
in immediate energy savings, increased comfort, and reduced repair costs for the campus central plant. Dan
then worked with the client and design -build contractor to incorporate the now functioning system into the
new $45M academic building. The project resulted in the restoration of the HVAC system, a large cost
reduction to the new construction project, and reduced energy usage for the campus.
Page 8 of 17
" PACIFIC ECS Existing Buildings I Optimized Performance
WASHINGTON COUNTY - LAW ENFORCEMENT CENTER ENERGY PERFORMANCE AUDIT, HILLSBORO,
OR (2016 to 2024)
Dan performed a detailed ASHRAE Level II energy audit of the 270,000 SF Washington County Law Enforcement
Center and Jail. The audit identified a two-part capital replacement strategy for the building, consisting of
immediately implementable low-cost and no -cost measures and a long-term capital project. The County
chose to implement the low-cost items and asked Dan to perform the work. Dan then led the retro-
commissioning process as a follow-up to the energy audit. This achieved $41,000 per year in energy savings
with the implementation cost being fully offset by a grant from the Energy Trust of Oregon. The larger capital
measures were bundled, designed, and are currently under construction through a GC/CM contractor. Dan
oversaw the design team and worked to ensure the project met the client's quality and performance
requirements. The County is slated to receive a $499k energy incentive payment as a result of the large
energy reduction identified by the Pacific ECS team.
Page 9 of 17
" PACIFIC ECS
Existing Buildings I Optimized Performance
Capacity and Availability
The PECS team performs weekly workload forecasting looking at our current billable workload and
compares it to the maximum hours that can be worked per month, Assuming a 40-hour work week, the
graph below shows the projection of those hours. The difference between the orange and the other lines
represents hours that can be allocated to the Jefferson County Energy Auditing Project.
Based on our analysis, the team can begin work in August, with a workload increase in October, due to a
new project kicking off with the Port of Vancouver_ We develop a detailed MS Project schedule for each
energy audit such that we can plan our workload, coordinate with your stakeholders and building uses, and
minimize surprises.
If additional resources are needed, we have the ability to ramp up using a cadre of trusted contractors that
we can lean on for additional support and specialty inspections.
Available Work Hours Per Month
Maximum hours worked per month
Available hours to allocate to
Jefferson County Energy Audits
y
Current billable work, based on projections per team member (Typ)
Page 10 of 17
" PACIFIC ECS
Existing Buildings I Optimized Performance
Approach to Work
0 Phase 1: Pre -Assessment The pre -assessment phase consists of preparation leading up to the
onsite investigation. Work includes:
1. Right size approach: Perform a virtual Kickoff workshop with the County to establish metrics of
success, discuss operational issues and past building upgrades, finalize the schedule, and review our
project management and communications approach. Our upfront
planning and collaboration enable us to scale our approach to
your needs. Ultimately this allows us to create a cost-effective
energy auditing approach that meets your objectives.
2. Hit the ground running by reviewing available information
including mechanical and controls drawings, floor plans, prior TAB
reports, and any other relevant data that can be provided by the
County. We understand many of your buildings are older, we are
adept at working in these facilities and finding opportunities for
energy savings.
3. Benchmark performance using available utility bills or Energy Star
Portfolio Manager. We will determine the building's gross square
footage per Washington State CBA definition, the utility usage, and
determine the Energy Use Intensity (EUI) benchmark and usage.
4. Work around your schedule: Pre -planning and collaboration
allows us to schedule site visits that work for you and your
occuponts. If needed, we can work after hours to minimize the
impact to your operations.
Figure I - Example of a historic
courthouse for Clotsop County
that we audited. The facility was
still operating the originol wood
fired steam boiler.
0 Phase 2: Site Investigation The Pacific ECS team will perform a detailed site investigation of your
facilities. We dig into your facilities to truly understand building performance and develop
implementable recommendations. Work includes:
1. Site Walk(s): We will perform a detailed site investigation starting at the main mechanical room(s),
then roof, and making our way down counterclockwise through the building, ending with a review of
the control system.
2. As -Built System Diagrams: For each major system, including air handling units, steam systems, and
hydronic heating and cooling systems, we will develop as -built system diagrams. We find these
invaluable tools for energy measure development and operations staff training.
Page 11 of 17
0 PACIFIC ECS Existing Buildings 1 Optimized Performance
3. Hands -On System Testing: During the site visit, we will
conduct functional tests of pumps, AHUs, and major CH
systems to uncover functionality issues and identify energy
measures,
a. For buildings with hydronic systems, we will perform
pump tests to determine the actual flow rates of
pumps to compare against design values. _
b. For large air handlers, we will measure airflows and
evaluate economizer effectiveness.
c. We will dig into your control system(s) and obtain
trends, or if no trending is available, set up data
loggers to perform "Natural Response" tests of your
major systems. Figure 2 - Example system diagram used
d. We can measure light levels, and provide a to diagnose performance issues with the
preliminary lighting system adequacy and project team on an ongoing project
application, while being sensitive to the historic
nature of your buildings.
4. Identification of Implementable Measures: While
onsite, we will Identify low-cost or no -cost energy
reduction measures. We find these are generally
controls changes that have a significant energy
reduction at a low cost. In addition, we will identify
capital measures for major equipment
approaching the end of life that will reduce energy.
5. Post Site Visit Collaboration: Once the site visit is
complete, we will schedule a follow-up meeting
with you to discuss site visit findings including
themes and observations and the initial Energy
Efficiency Measure (EEM) list.
Page 12 of 17
Figure 3 - At the Snohomish County Courthouse,
each pump motor was a different color, indicating
that each motor had been replaced. This led to a
deeper investigation that uncovered latent design
defects and a recommended solution that the
County is now fixing, 25 years after the building was
built, thanks to the PECS team.
0 PACIFIC ECS Existing Buildings I Optimized Performance
0 Phase 3: Analysis Phase Based on lessons learned, we go to great lengths to evaluate our EEMs,
which expedite implementation. We review and analyze the measures for practicality, engineering
merit, SHPO and aesthetics issues, maintenance concerns, and constructability.
1. Detailed Engineering Analysis: EEMs
must be implementable and deliver
value. We perform detailed
engineering analysis and concept
design to develop and "vet' the
identified EEMs. This ensures that each
measure has proven technical merit
and will have a good return on
investment for Jefferson County.
2. Defensible Savings Calculations:
Once the EEMs are vetted, we develop
detailed energy calculations by
developing a building energy model.
This ensures that the County has
defensible energy savings for each
identified Energy Efficiency Measure to
make sound decisions.
Quit! WIn,
6u0d44 blocks
Coss of Worh
law Vhue
Figure 4 - Example chart showing identified EEMs on a recent project
to assist the client with prioritization of findings. This led to an
immediate implementation project on the Quick Wins and planning
for some of the Differentiator projects.
3. Accurate Cost Estimates: For each energy efficiency measure, we will develop an AACE Level 4 cost
estimate. We will work with you to understand historical pricing, obtain vendor quotes on equipment,
and allocate mark-ups for contingency, escalation, project management, and permitting that are in
line with your expectations and reflect actual project costs.
I _ I. I . I -
M =
Figure 5 - Dashboard of EEM costs from a recent energy audit.
4. Pre -Final EEM Review: Once the costs are complete, we will review the energy efficiency measures
and allocated costs with the Jefferson County team to obtain feedback and establish implementation
priority. This information then feeds into the capital planning exercise during the reporting phase.
Page 13 of 17
0 PACIFIC ECS Existing Buildings I Optimized Performance
0 Phase 4: Reporting phase
1. ASHRAE Level II Report: With the analysis complete and vetted, we develop the ASHRAE Level II
compliant report. This document is provided to you in PDF and includes a detailed description of the
measures and building background. Our clients frequently include the audit as part of the bid package
when soliciting bids due to the level of detail.
2. Capital Planning Tool: The report is complimented by an Excel -based capital planning tool.
Developed based on client feedback and best practices, this tool allows you to bundle energy
measures together and quantify the cost and energy impact using a scenario -based approach. This
allows you to pick and choose each project and understand the cost and energy benefits if they are
grouped and executed as one project.
3. Once the deliverables are developed, reviewed, and accepted by the County, we will develop them
into a Form D, and Form F, which are Department of Commerce Forms required as part of the CBPS
compliance process.
S 136. 7" i38.s4431 µa 111L1
k e.uw2 Nu..m.r.+:ar++ywncr S Q4,453 : IM660 70-800.56 1"1 4M Yes
S 454.117 S 70,132
S 626736 S 29484 919.354.12 2126 Yee
S 1447359 S 149078 919 354 12 9.71
Figure 5 - Example excerpts from a recent capital plan from an Energy Audit.
Page 14 of 17
0 PACIFIC ECS
Existing Buildings I Optimized Performance
References
Address
Phone Email
Dpcscription of Service
Robert
7122 W Okanogan
509.736.2704 robert.bloin@co.benton.wa.us
Performed Benton
Blain
PI Building E,
County ASHRAE Level II
Kennewick, WA
Energy Audit and CBPS
Compliance
Alex
3000 Rockefeller
425.754.4504
richard.pidduck@co_snohomis
Performed Snohomish
(Richard)
Ave, Everett, WA
h.wa.us
County ASHRAE Level II
Pidduck
;
i
Energy Audit
Glen Gipe
611 N Grand Blvd,
360.701.7429
glen.gipe@des.wo.gov
Performed School for the
Vancouver, WA
i
Deaf MEP Optimization
1
and ASHRE Level 11 Energy
Audit
Randal
1120 SW 5th
503.823.6207
randall.yoshimura@portfandor
Performed multiple
Yoshimura !
Avenue
egon.gov
energy audits and
Portland, Oregon
investigations for City
through the Energy Trust
of Oregon.
Certifications
King County Small Contractor Supplier Certification:
SCS certification number: 6293
Date of Approval: November 13, 2024
Date of Expiration: November 13, 2027
Page 15 o' 1
0 PACIFIC ECS
Optional Work Items
Existing Buildings I Optimized Performance
If requested, Pacific ECS will provide the below value-added Services to Jefferson County:
Refine Phase - Additional Due Diligence and Design Assistance for Rapid Implementation: Once the energy
audit is complete, we can perform additional engineering and project development to refine selected energy
measures. This analysis process is tailorable to each energy measure, and can include:
• MEP Design and Analysis
• RFP and Solicitation Development
• Qualitative Risk Analysis
• Procurement assistance, with traditional
or alternative delivery
• Cost Estimating Services
• Deliver and solicit the projects with
confidence
ii
Figure 7 - Example of refine phase engineering analysis
Creation of OEM Deliverables: We are well versed in Operations and Maintenance and Asset Management.
Having been an owner/operator at the Naval Postgraduate School, we have an innate understanding of
operations and have a proven track record to assist your team. For the O&M planning we can:
• Capture and develop your asset inventory by capturing make, model, serial, and key attribute
information for your maintainable assets.
• Prioritize your assets based on mutually agreed upon criteria for both criticality, condition, and, if
desired, functionality.
• Develop preventive maintenance procedures including creation, scheduling, and estimating the
maintenance team's respective level of effort for your facilities.
• Develop staffing projections utilizing preventive maintenance data and industry benchmarks such
as those from the International Facility Management Association (IFMA) and the Association of
Physical Plant Administrators (APPA).
• These deliverables are created using Excel, vetted with your team, and can then be integrated into
your existing maintenance management system. While low -tech, we find this reduces cost and
increases ownership of the data, increasing the maintenance team's confidence in the maintenance
planning information, further empowering success.
• As part of the deliverable, we create goal posts for energy performance and failure indicators that
are aligned with CBPS' Energy Management Plan for Tier 1 and Tier 2 structures.
Page 16 of 17
" PACIFIC ECS
Existing Buildings I Optimized Performance
Facility Condition Assessment: Pacific ECS performs countless Facility Condition Assessments. This helps
owners understand their deferred maintenance backlog and prioritize capital planning. For individual
buildings, or across your facility portfolio, we can:
Assess your facilities and systems using qualified assessors. Depending on your facility needs, we
can scale our approach from a two assessor Mechanical, Electrical, Plumbing (MEP) and Civil,
Structural, Architectural (CSA) team to a full assessment team with dedicated assessors for each
discipline. We make this determination jointly with you based on your facility needs and observed
deficiencies.
• We can create AASE 41 seismic checklists for your facilities to assess their structural and seismic
integrity.
• We identify facility deficiencies and planned capital renewal of systems from 0 to 20 years out.
These items are then priced, by a third -party cost estimator, and allocated to a year. This allows you
to understand your projected capital needs up to 20 years.
MEP Owner's Representative: The Pacific ECS team frequently represents owners on complex MEP renovation
and upgrade projects. We work collaboratively to guide the project team through the projects, develop
project documents, solicit for A&E firms and contractors, and work to ensure the project meets your scope,
schedule, and budget needs. Our services include:
• Develop solicitation documents and administer bidding and source selection of contractors
• Develop and/or review third party cost estimates
• Oversee and manage design services for design -bid -build, GC/CM, or design -build contracts
• Perform third party design reviews including value engineering (per SAVE International Standards),
Constructability Reviews, and Commissioning Design review services
• Oversee contractor performance and quality
• Review pay applications
Commissioning Services: Pacific ECS can perform commissioning services as part of the owner's quality
assurance process to ensure a fully functioning MEP system. Services include:
• Development of commissioning plan
• Conduct contractor coordination, kick-off, and progress meetings
• Perform commissioning design reviews
• Perform site inspections
• Perform installation verification
• Perform functional performance testing
• Develop, oversee, and manage the issue resolution log
• Assist with closeout and develop commissioning report
Page 17 of 17
0 PACIFIC ECS
Team Leadership
Project Management
Mechanical Engineering
Dan Tedrow, PE, PMP
Dan is an experienced Energy Auditor, Mechanical Engineer, O&M Consultant,
and Project Manager with seventeen years' experience in the building industry.
Dan excels at the development and execution of practical and efficient MEP
retrofit projects that reduce energy. Dan has performed in numerous roles
throughout his career including as a: facilities owner and operator, HVAC
design engineer, Commissioning Agent, Operations and Maintenance Expert,
and Energy Efficiencies consultant.
Commissioning (Existing
Building Focus)
Snohomish County Clean Building Act Compliance Energy Audits, Capital
Licensure
Planning, Project Development and Implementation Services
Professional Engineer,
Mechanical:
Dan led the team to provide Clean Building Act (CEIA) ASHRAE Level II energy
OR #88582PE
audits for the Snohomish County on the 380,000 SF two -building courthouse
WA #51823
complex. The project team performed a detailed site visit, as -built the major
CA #35617
HVAC systems, and performed an in-depth controls investigation. The project
Project Management
identified 10 EEMs with --45 sub measures and numerous 20-year-old latent
Professional, PMI
design issues that were a mystery to the operators. The identified measures
included low cost/no cost retro-commissioning optimization and heat
Certified Assessor,
recovery measures. A comprehensive ASHRAE Level II compliant report
Oregon Dept of Education
delivered with a capital plan allowing the County to select EEMS and run
Certified Inspector,
scenarios to optimize project bundling to achieve compliance. Dan is working
Washington OSPI
with the owner to assist with the implementation of the energy efficiency
projects including direct oversight of the design development effort, and retro-
PG&E Existing Building
commissioning work items to reduce energy usage.
Commissioning Certification
Key Take Aways:
Education
BS, Mechanical Engineering.
9Identified 10 EEMs with 45 sub measures that were mostly controls
California Polytechnic State
optimization measures to reduce energy performance.
University, San Luis Obispo
0 Identified path to reduce EUlt by 15.8 KBTU/SF'YR and meet Washington
State's Clean Building Performance Standards.
• Using the capital planning process, the selected CEPS compliance pathway
results in a 5 year payback.
Benton County WA - Clean Building Act Compliance Energy Audits, Capital Planning, Project
Development and Preliminary Engineering Services
Dan led the project team to provide energy consulting services to bring the Justice Center Complex into
compliance with Clean Building Act (CBA) in Benton County Washington. Surveyed facilities included the
four buildings within the justice center complex totaling 270k SFT and the 80ksft Juvenile Justice Center.
Work included an initial CBA compliance assessment comparing utility usage to CBA requirements to
benchmark current energy performance and compliance requirements. Performing an ASHRAE level 2
energy audit on the facilities and developing twenty comprehensive energy efficiency measures with a
mixture of low cost/no cost, medium cost, and larger capital projects. The measures were developed
into a capital project selection framework. This allowed the County to develop and review project
scenarios to obtain compliance and evaluate the cost and energy reduction of the proposed EEMs. Of
the proposed EEMs, five were selected by the County for further refinement. This phase provided
additional engineering and project development support to turn the selected EEMS from concept to
implementoble projects. Each deliverable included a detailed scope of work, RACE level 4 cost estimate,
risk assessment, phasing, procurement strategy, and preliminary engineering drawings. The refine
phase projects included a central plant upgrade, three air handler replacements, and a facility wide
controls upgrade. The County then evaluated packaged and submitted the projects to approval to the
state alternative delivery oversight committee with approved obtained in December 2023 for
implementation utilizing a design -build methodology. During this process, Dan engaged and partnered
with a preferred local contractor and the Sazan team is currently negotiating the award of the $9M DB
HVAC upgrade project.
Key Take Aways:
• Developed HVAC replacement project through ASHRAE Level II energy audits, with a follow up
refine phase.
• Identified numerous compliance paths to achieve CBPS compliance.
• Selected methodology, was a combination of low cost controls optimization measures coupled
with capital upgrades to replace equipment approaching end of life.
• Currently working with the design -builder, under the Sdzan, team to optimize the design as part
of the S9M design -build HVAC replacement project.
• Obtained a $400k grant from Commerce to help offset project costs.
Washington County Jail and Law Enforcement Center Infrastructure Replacement — Hillsboro, OR
Washington County Law Enforcement Center and Jail Cx, Hillsboro, OR Principal in Charge for the S68M
HVAC and critical infrastructure placement project. Dan worked with the Washington County team since
2016 to perform an initial ASHRAE Level II energy audit and develop the project through multiple phases
of building assessment, optimization, retro-commissioning, project development, design, contractor
bidding, and preconstruction services. Dan led the project team and drove project success through a
robust project management program, design excellence, and quality control focused on the owner's
needs. Project includes a completed HVAC replacement of the 24/7/365 building including air handlers,
2
chiller plant, boiler plant, domestic hot water, and controls. The project was bid using a CM/GC process
with Dan leading the development of the solicitation documents.
Key Take Aways:
• Complete HVAC replacement including chiller plant, boiler plant, air handlers, distribution piping,
controls, and ancillary equipment.
• Identified $359K per year in energy reduction measures.
• Identified measures to reduce electrical usage by 55% and gas usage by 64%.
• Obtained maximum ETO incentive of $499,999.
• Project is currently starting construction.
HVAC Building Evaluations / Energy Audits - Multiple Projects (2013 to Current)
Dan performed detailed energy audits for numerous facilities with many at no cost to the client from
grant funding. Projects include:
1.
Seventh Day Adventist Church
19.
Oregon City Hall
Tabernacle
20.
Oregon Department of Administrative
2.
Washington County Jail and Law
Services Parking Structure
Enforcement Center HVAC Investigation
21.
Verizon Rectified Facility
3.
Washington County Jail and Law
22.
City of West Linn Library
Enforcement Center Steam Turbine Study
23.
Fox Tower Main AHU Replacement
4.
Yamhill County Jail
24.
Washington School for the Deaf Kastel
5.
Yamhill County Courthouse
Building boiler study
6.
Multnomah County Juvenile Justice
25.
Fox Tower office tower fan array
Center
26.
Benton County WA Old Court
7.
Edwards Center Special Needs Center
27.
Benton County New Court
8.
City of Portland Kelly Building
28.
Benton County New Jail
9.
City of Portland 911 Building
10.
City of Portland i900 Building
29.
Benton County Juvenile Justice Center
11.
City of Portland 2010 N Interstate Building
30.
Snohomish County Wall Street Jail
x 2
31.
Snohomish County Oak Street Jail/Court
12.
City of Portland Walnut Park Building
32.
Port of Seattle Anthony's (Pier 66)
13.
City of Portland City Hall
33.
Port of Seattle Terminal 102A
14.
City of Portland Emergency Operations
34.
Port of Seattle Terminal 102 B/C
Center
35.
Port of Seattle Lineage T-91
15.
City of Portland Water Pollution Control
69
36. Port of Seattle Pier
Laboratory 37. Port of Seattle Pier 66
16. City of Portland Water Pollution Control Lab 38. JBLM energy audits x 5 facilities
Reheat Coil Study
39. Multnomah Athletic Club Chiller Study
17, Clatsop County Courthouse
40. Washington School for the Deaf Clark
18. Clatsop County Jail
Building
3
0 PACIFIC ECS
Multnomah County Juvenile Justice Center - Energy Audit
Dan performed a detailed HVAC analysis of the Multnomah County Juvenile Justice Center. This
included a detail review of the POD air handling units, control system, and heating and cooling central
plant. The project identified a number of controls and capital retrofit measures with associated scope
of work and cost estimates that are being implemented by the County's on -call control contractor.
• Found $71k per year in energy reduction measures
• Reduced electrical usage by 21% and gas by 34%
• Secured $135k in ETO incentives
• 1.7 project payback
City of Portland Water Pollution Control Lab HVAC Optimization - Portland, OR (2022 to 2024)
Dan Tedrow was the Principal -In -Charge for the emergency HVAC replacement project of this 24/7
laboratory building. This project replaced the failing 25-year-old cooling system and replaced it with a
centralized chilled water plant utilizing a magnetic levitation chiller to reduce energy, noise, and life
cycle costs. Working with ETO, Dan was able to obtain a $250k incentive from the Energy Trust of Oregon
and reduce energy usage of the facility by 40%. Dan performed the initial energy study, led the design
effort, guided the client through acquisition, negotiation, and selection of the contractor.
Key Take Aways:
• Emergency cooling system replacement project to maintain functionality of existing 24/7/365
laboratory.
• Reduced energy usage of the cooling system from 1.1 KW/ton to 0.4 KW/Ton a 63% reduction.
• Developed contractor solicitation documents.
• Obtained a $250k ETO incentive to offset project costs.
Yamhill County - Jail and Courthouse Energy Investigation and MEP-T Due Diligence (2015 to 2016)
Dan performed an ASHRAE Level 11 Energy Audit of the Yamhill County Jail and Courthouse. Project
Identified a number of energy savings measures including controls retrofits and an air handling unit
upgrade to serve the jail. Due to the location of the air handling unit, replacement would be difficult
without a substantial reconfiguration of the building and unsatisfactory impact to the Jail's operations.
To assist the County in developing the project, Dan performed an in-depth analysis of replacement
phasing and costs, developed a replacement scope of work, and conceptual drawings to guide Yamhill
County in the replacement effort.
School for the Deaf - Chilled Water Plant Optimization - Vancouver WA (2021 to
Current)
Dan Tedrow led the project team in the MEP Owners Representative and MEP Due diligence phase for the
$45M DES Center for the Deaf and Hard of Hearing (CDHY) K-12 project. The owner desired to integrate
the existing ground source heat pump system serving the campus into the new campus building.
However, the existing electrified system was non-functional and had not provided electrified heating
since turnover in 2010. Dan Tedrow led the team to investigate system performance, test the system,
develop and solicit the repair scope of work, negotiate with the contractor, oversee repairs and
construction, and restore performance of the ground source system. Once construction was complete,
Dan commissioned the system and obtained an ETO incentive to offset project costs. Though Dan's work,
the system became a fully functional and resulted in immediate energy savings, increased comfort, and
reduced repair costs.
Key Take Aways:
• Restored performance of open loop ground source heating and cooling plant that
• "hadn't worked" since 2010.
• Tested system, developed scope of work, assisted state with contract solicitation, and
• oversaw repair of ground source heat pump system.
• Sourced replacement parts for VFDs, allowing owner to restore performance saving
• $70k in replacement costs.
• Obtained $60k ETO incentive to offset installation costs.
Naval Facilities Engineering Command Southwest - Multiple Locations Project
Development, oversight, and Commissioning
Dan performed detailed MEP inspections, project development, energy analysis, project management,
design review, and commissioning on multiple projects for the US Navy in California. The included new
construction, renovation, mechanical retro-fit, and energy efficiency upgrades as part of a
comprehensive MEP upgrade program. Dan was the sole commissioning agent/authority for the campus and
ensured that the MEP systems were installed per the project documents, were optimized, O&Ms were provided,
and ensure that maintenance teams had the knowledge and training to maintain the systems. Select
projects include:
• Spanagel Hall and Root Hall renovation and mechanical retro-fit. Retrofit Cx
• Glasgow Hall Mechanical retro-fit
• Central Boiler Plant Upgrade and summer boiler installation
• Herrmann Hall heating system upgrades - Retrofit Cx
• Halligan Hall heating system upgrades - Retrofit Cx
• Watkins Hall mechanical retro-fit - Retrofit Cx
• Dudley Knox Library AHU and VAV conversion
• Bldg. 700 Data Center Energy Efficiency Upgrades
• P-197 Business School Building
• P-204 Naval Research Laboratory
• Fleet Numerical Meteorological Center - P-174 Naval Research laboratory Meteorology building
• China Lake Naval Weapons Station - P-719V Weapons and Armament Facility
• China Lake Naval Weapons Station - P-710V Hardware in the Loop Weapons Facility
0 PACIFIC ECS
Education
Courses in
Mechanical
Engineering,
Portland State
University
Reactor Mechanic,
Naval Nuclear Power
Training Command
Alexx Johnson
Pacific Energy Consulting SelviCes I Contmtsstontnq Consultant
Alexx has two years' experience assisting senior commissioning engineers
in the systematic testing and verification of mechanical, electrical, and
plumbing systems in commercial and institutional buildings. Alexx performed
functional testing of HVAC equipment including air handling units, chillers,
and building automation systems to ensure compliance with design
specifications and industry standards. Conducted pre -functional checklists,
documented system deficiencies, and coordinated with contractors to
resolve performance issues. Supported commissioning activities for
electrical distribution systems, lighting controls, and fire safety systems while
maintaining detailed test reports and commissioning documentation.
Participated in owner training sessions and contributed to the development
of operation and maintenance manuals for newly commissioned facilities.
Relevant Projects (Commissioning)
Washington State School for the Deaf
Washington State School for the Blind
Marylhurst Commons Multifamily Housing
Benton County, WA City Maintenance Facility
Vancouver Bulk Terminal
City of Portland Water Pollution Control Laboratory
" PACIFIC ECS
Alexx has three years' experience managing facility condition assessments
(FCA). Alexx uses a variety of tools to manage projects and effectively
communicate to project teams, including Smartsheet, Miro, Microsoft Excel,
and PowerBi. In addition, Alexx prepares models, technical analyses, and
data visualizations, and develops, edits, and produces technical reports. Alexx
spent seven years enlisted in the United States Navy as a Reactor Mechanic
operating and maintaining nuclear reactors, gaining experience with the built
environment.
Relevant Projects (FCA)
King County, Facilities Management Division, 2024 FCA Update
Assisting with a FCA update for 29 buildings including office, public health,
human services, courts and law enforcement, as well as other properties,
totaling over 3 million SF.
Mukilteo School District, FCA, Mukilteo, WA
Assisting with the assessment of 22 buildings including a kindergarten
center, 12 elementary schools, four middle schools, three high schools,
an administrative office, support services facilities, and maintenance work
facilities. The assessment aligns to OSPI Building Condition Assessment
Checklist and encompasses mechanical, electrical, plumbing, structural, and
accessibility systems.
Lake Washington School District, FCA, Redmond, WA
Assisting with the assessment of about 50 buildings or 58,420 SF including
elementary schools, middle schools, high schools, administrative offices and
support services facilities. The assessment aligns to OSPI Building Condition
Assessment Checklist and encompasses mechanical, electrical, plumbing,
structural, and accessibility systems.
Auburn School District, FCA, Auburn, WA
Assistant for the comprehensive physical and functional condition assessment
for the Auburn School district. All inspection work occurred during the school
year coordinated around student activities to eliminate disruption to the
learning environment. Data collection was performed utilizing Smartsheet
with integrated data quality management. Provided extensive deliverable
customization and daily client support for the project.
Silver Falls State Park, FCA, Sublimity, OR
Assistant for a coordinated facility assessment of 37 structures in the historic
Silver Falls State Park. Field assessments were performed without disrupting
park services and on a strict timeline within the state's fiscal calendar.
Participated in data collection and annual maintenance planning for the park
facilities.
0 PACIFIC ECS
Emma Saiz
Emma is a project coordinator and junior consultant. She has worked on a
variety of energy auditing and engineering projects assisting with delivery from
inception to completion. Emma is well versed in the Clean Building
Performance Standards for Washington State and excels at organization and
implementation of projects.
Skill Sets
Microsoft Word, Excel,
Smartsheet, Fulcrum
Benton County, ASHRAE level 11 and Clean Building Act Compliance
Emma is the project coordinator leading the coordination, scheduling, and
Education
worked with the team to drive the project to completion. Besides the
coordination aspect, Emma led the benchmarking element of the CBPS
Portland State University
Mechanical Engineering
compliance for Benton County buildings through Energy Star Portfolio Manager
Degree Anticipated 2028
and Washington SAW Portal to identify EUl and WNEUI numbers for eight
buildings including justice centers, health, and administration buildings. Emma
performed site visits working with the technical team to assist with the energy
auditing work. Through Emma's research, she identified a grant opportunity for
the client to receive more than $400k in early adopter incentives. Emma then
developed, coordinated, and submitted the grant application on short notice.
Washougal High School, ETO Study
Emma assisted with an energy audit of the 150ksft Washougal High School.
Emma was the lead on the reporting and assisted with the review and creation
of the energy efficiency measures. Emma performed quality control and
performed engineering tasks including creation of system diagrams,
assistance with the energy calculations, and compiled the final deliverables.
Multnomah Athletic Club Chiller Replacement
Emma performed as a junior consultant on the Multnomah Athletic Club chiller
replacement and boiler energy audit. Emma created as -built system diagrams
for the client, coordinated client meetings, and created calculation template.
Tualatin Hills Parks and Recreation District
Emma performed onsite inspections to develop an asset inventory of the park's
department buildings. Emma surveyed five buildings to capture, validate, and
update the district's asset information.
REQUIRED SIGNATURE PAGE FOR PROPOSAL
I, the undersigned, having carefully examined the Request for Proposals, propose to fumish services in
accordance therewith as set forth in the attached proposal.
I further agree that this proposal will remain in effect for not less than sixty (60) calendar days from the date that
proposals are due, and that this proposal may not be withdrawn or modified during that time.
STATE OF Washington
COUNTYOF Jefferson
Being first duly sworn, on my oath, I hereby certify that this proposal is genuine and not a sham or collusive
proposal, or made in the interests or on behalf of any person not therein named, and I have not directly or
indirectly induced or solicited any contractor or supplier on the above work to put in a sham proposal or any person
or corporation to refrain from submitting a proposal, and that I have not in any manner sought by collusion to
secure to myself an advantage over any other contractor(s) or person(s).
In order to induce the County to consider this proposal, the proposer irrevocably waives any existing rights which it
may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal
to or performing work or providing supplies to Jefferson County, and proposer further promises that it will not in
the future directly or indirectly induce or solicit any person or corporation to refrain from submitting a bid or
proposal to or from performing work or providing supplies to Jefferson County
Signature
Dan Tedrow
Printed Name
Pacific ECS LLC
Firm
Address
West Linn OR
97068
605 634 578
303-746-9027
(Area Code) Phone
dtedrow@pacificecs.com
Email Address
THIS PAGE MUST BE SIGNED (legally binding) AND BE RETURNED WITH THE
PROPOSAL.
16
CONTRACT COMPLIANCE FOR PROFESSIONAL, TECHNICAL, SUPPLY OR SERVICES
It is the policy of Jefferson County to foster an environment that encourages economic growth and diversification,
business development and retention, increases competition and reduces unemployment. In support of that policy,
Jefferson County reaffirms its commitment to maximize opportunities in public contracting for all contractors
including minority and women owned business enterprises. Jefferson County encourages participation in all of its
contracts by Disadvantaged, Minority and Women's Business Enterprises (MWBE) as certified by the Office of
Minority and Women's Business Enterprises (OMWBE) and defined in WAC 326-02-030. Nevertheless, unless
required by federal law, no preference will be given for meeting voluntary goals for MWBE participation in the
evaluation of proposals; and proposals will not be rejected or considered non -responsive due to a failure to meet
voluntary goals. Bidders may contact OMWBE to obtain information on certified MBEJWBE firms. Persons with
disabilities may request this information be prepared and supplied in alternate formats by calling (360) 379-4463.
Bidders are encouraged to utilize qualified, local businesses in Jefferson County and Washington State where cost
effectiveness is deemed competitive. In addition, Bidders are encouraged to subcontract with firms certified by the
Washington State Office of Minority and Women's Business Enterprises (MWBE).
A. MWBE DIRECTORY ASSISTANCE
A directory of MWBE firms is published quarterly by the Washington State Office of Minority and Women's
Business Enterprises (OMWBE). Copies of the directory are available from the State OMWBE (360-753-
9693)
B. EQUAL EMPLOYMENT OPPORTUNITY:
Upon execution of this contract, the Contractor shall comply with the Equal Employment Opportunity
requirements set forth below. The Contractor shall not violate any of the terms of Chapter 49.60 of the
Revised Code of Washington, Title VII of the Civil Rights Act of 1964, or any other applicable federal, state, or
local law or regulation regarding nondiscrimination.
1 No person or firm employed by the Contractor shall be subject to retaliation for opposing any practice
made unlawful by Title VII of the Civil Rights Act, the Age Discrimination in Employment Act (29 U.S.0
621 et seq.), the Equal Pay Act (29 U.S.C. 206(d), the Rehabilitation Act (29 U.S.C. 791 et seq.), the
Americans with Disabilities Act of 1990, or for participating in any stage of administrative or judicial
proceedings under those statutes.
2 The Contractor shall take all reasonable steps to ensure that qualified applicants and employees shall
have an equal opportunity to compete for advertised or in-house positions for employment. Applicants and
employees shall be treated fairly without regard to race, color, religion, sex, age, disability, or national
origin. Equitable treatment shall include, but not be limited to employment, upgrading or promotion, rates
of pay increases or other forms of compensation. and selection for training or enrollment in apprenticeship
programs.
C. SUBMITTAL REQUIREMENTS PRIOR TO AWARD OR WITH PROPOSAL
1. Subcontractors Participation Form. Check the approerrate box ndicating the firm who will perform the
work of the contract.
2. Professional and Technical Workforce Data Form
3 E-Verify Declaration
Request for Prcposa! — 2025 OORD!NATED WATER SYSTEM PLAN Update
.EF;;ERSON COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
17
NON -COLLUSION & DEBARMENT AFFIDAVIT
State of Washington, County of Jefferson
As an authorized representative of the firm of Pacific ECS LLC , I do hereby certify that said
person(s), firm, association or corporation has (have) not, either directly or indirectly, entered into any agreement
participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection
with the project for which this proposal is submitted.
I further certify that, except as noted below, the firm, association or corporation or any person in a controlling
capacity associated therewith or any position involving the administration of federal funds; is not currently under
suspension, debarment, voluntary exclusion, or determination of eligibility by any federal agency; has not been
suspended, debarred, voluntarily excluded or determined ineligible by any federal agency within the past 3 years;
does not have a proposed debarment pending; and has not been indicted, convicted or had a civil judgment
rendered against said person, firm, association or corporation by a court of competent jurisdiction in any matter
involving fraud or official misconduct within the past 3 years.
I further acknowledge that by signing the signature page of the proposal, I am deemed to have signed and
have agreed to the provisions of this affidavit.
Note: Exceptions will not necessarily result in denial of award, but will be considered in determining bidder
responsibility. For any exception noted, indicate above to whom it applies, initiating agency, and dates of
action. Providing false information may result in criminal prosecution or administrative sanctions.
"A suspending or debarring official may grant an exception permitting a debarred, suspended, or excluded
person to participate in a particular transaction upon a written determination by such official stating the
reason(s) for deviating from the Presidential policy established by Executive Order 12549 .." (49CFR Part
29 Section 29.215)
BY
TITLE Dan Tedrow, Managing Principal
DATE 7/24/2025
18
SUBCONTRACTORS PARTICIPATION FORM FOR PROFESSIONAL, TECHNICAL, SUPPLY
OR SERVICE PSAS-SUBMIT WITH PROPOSAL OR PRIOR TO AWARD
Check appropriate statement below:
x❑ Our firm will perform all contracted scope of work tasks.
❑ Our firm will subcontract a portion of the work tasks. The following firms were contacted and will be
utilized in the performance of the work as indicated below.
List all potential subcontracting firms. Do not mark "N/A" unless the Bidder will perform all work or provide all
supplies or services for this contract.
Firm Name/Address/Phone
Work Item(s) Solicited
Proposal
Amount
Awarded?
(yes/no)
No firms to be utilized,
Unless specialty servic
requested by county
s
1 List full name, address, and phone number of each firm listed to be utilized.
2 List specific work to be accomplished, supplies to be fumished and the amount proposed for each
subcontract.
3. Contact the Jefferson County Chief Strategy Officer at Doutier,4�W ;ef•erscn :.a u; if you have questions.
BY
7/24/2025
DATE:
TITLE: Dan Tedrow, Managing Principal PHONE 303-746-9027
Request for Proposal — 2025 COORDINATED WATER SYSTEM PLAN Update
JEFFERSON COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
19
E-VERIFY DECLARATION --SUBMIT WITH PROPOSAL OR PRIOR TO AWARD
Firm Name: Pacific ECS LLC
Qualifications No 2025 Commercial Energy Audits
The undersigned declares, under penalty of perjury under the laws of Washington that:
1. That the above -named firm is currently enrolled in and using the E-Verify and will continue to use the E-
Verify system for so long as work is being performed on the above -named project.
2. 1 certify that I am duly authorized to sign this declaration on behalf of the above -named bidder/proposer
3. 1 acknowledge that Jefferson County reserves the right to require a copy of the Memorandum of
Understanding between the contractor listed above and the Department of Homeland Security certifying
enrollment in the E- Verify program at any time. Failure to provide the required Memorandum of
Understanding within 10 days of request could lead to suspension of this contract.
Dated at Vancouver
Washington
this 2 4 t h day of July 20 25
Signature
Printed Name Dan Tedrow, Managing Principal
20
JEFFERSON COUNTY WASHINGTON
Board of County Commissioners
Jefferson County, Washington
Greg Brotherton, Chair
Heather Dudley-Nollette, Commissioner
PACIFIC ECS LLC
Signature
Name:
Title:
By:
Heidi Eisenhour, Commissioner Date:
SEAL:
ATTEST:
Carolyn Gallaway, CMC
Clerk of the Board
Approved a7 form enly:
Date
March 18, 2026
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
2