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HomeMy WebLinkAbout040626 AGENDA PACKET1 AGENDA Jefferson County Board of Commissioners Regular Meeting – Monday, April 6, 2026 at 9:00 a.m. This is a Hybrid meeting: Virtual and In-Person Attendance at Jefferson County Courthouse – Commissioners’ Chambers 1820 Jefferson Street, Port Townsend, WA Heather Dudley-Nollette, District 1 | Heidi Eisenhour, District 2 | Greg Brotherton, District 3 – Chair To view Agenda items, meeting materials and comments received, click here: www.co.jefferson.wa.us – Services Laserfiche Web Portal (username and password is: public)– Board of Commissioners – BOCC Agenda Packets 2026 Weekly Agenda Items – Month of the meeting – Day of the meeting You can join this meeting by using the following methods: In the event of technical difficulties, at least one of the methods above will be accessible to the public. Please try all methods first before calling 360-385-9100 to report any issues. Individuals may provide Public Comment using the following methods: Video: Refer to meeting instructions above Audio-only: Refer to meeting instructions above Email: You may submit comments/correspondence to us at: jeffbocc@co.jefferson.wa.us up through 11:59 p.m. the day before the meeting. Public Comment Periods are dedicated to listening to the public. Each person may address the Board one time during these periods. To ensure equal opportunity for the public to comment, all comments shall be limited to 2 or 3 minutes per person, depending on the volume of public in attendance. Some Agenda items may have additional Public Comment Periods – these comment periods are for listening to comments specific to that Agenda item. The Chair may add additional Public Comment Periods throughout the meeting. 9:00 a.m. CALL TO ORDER 9:01 a.m. PUBLIC COMMENT PERIOD – ALL TOPICS Zoom Meeting: https://zoom.us/j/93777841705 This option will allow you to join the meeting live. You will need to enter an email address. If you wish to provide public comment, click on the hand icon at the bottom of the screen to “raise your hand.” Participation will be up to the Chair and Clerk Audio-only: Dial: 1-253-215-8782 and use Webinar ID: 937-7784-1705# This option will allow you to listen to the meeting live. If you wish to provide public comment, press *9 to “raise your hand.” Participation will be up to the Chair and Clerk Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384. If you need special accommodations, please contact our office 24 hours in advance. In-person: You are welcome to join this meeting in-person. Agenda: April 6, 2026 2 No set time APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda, at the request of any of the Commissioners). 1. RESOLUTION NO. ___ re: Declare certain personal property as surplus, authorize disposal, and remove from the annual inventory of the Capitalized Fixed Assets 2. RESOLUTION NO. ___ re: Declare certain personal property as surplus, authorize disposal, and remove from the annual inventory of the Capitalized Fixed Assets - Central Services 3. RESOLUTION NO. ___ re: A Resolution Adopting Solid Waste Advisory Committee By-Laws Revisions 4. BID AWARD re: Official County Newspaper; Advertising costs; County Administrator; Port Townsend-Jefferson County Leader 5. INTERLOCAL AGREEMENT re: Health Officer coverage; No cost; Public Health; Clallam County, Thurston County, and Kitsap Health District 6. AGREEMENT re: Phase 4 Stages 3 and 4 On-site Grinder Pump Installation for the PHUGA Project No. 405-2128-0; Total of project $169,118; Public Works; Tetra Tech 7. AGREEMENT, Amendment No. 2 re: Legal research software; Updated fee of $1,251/month; Prosecutor’s Office; LexisNexis – Authorization for the Prosecuting Attorney to sign 8. AGREEMENT, Amendment No. 1 (A) re: Document recording fee backfill; Additional amount of $301,346; Auditor’s Office; Washington State Department of Commerce 9. AGREEMENT, Amendment No. 1 re: Grant Agreement No. 690567240004; Phase 2 - Two Trout Creek culvert replacement on Upper Hoh Road; Addition amount of $65,000; Public Works; U.S. Department of Transportation Federal Highway Administration 10. AGREEMENT, Change Order No. 5 re: Phase 4 Stage 2 On-site Grinder Pump installation for the PHUGA, Project No. 405-2127-0; Additional amount of $55,653.82; Public Works; Earthwork Solutions LLC 11. AGREEMENT, Change Order No 6 re: Phase 3 Low Pressure Sewer Collection System for the Port Hadlock UGA, Project No. 405-2127-0; Additional amount of $28.557.67; Public Works; Seton Construction 12. AGREEMENT, Change Order No 7 re: Membrane Bioreactor (MBR) for Port Hadlock Wastewater Project; Additional amount of $12,694; Public Works; Ovivo USA, LLC 13. ADVISORY COMMITTEE RESIGNATION re: Conservation Futures Citizen Oversight Committee (CFCOC); District No. 2 Representative – Tom Ehrlichman 14. APPROVAL OF MOTION re: Allow the use of grant funds from National Environmental Health Association (NEHA) – Food and Drug Administration (FDA) Retail Flexible Funding Model Grant Program for food safety projects; April 1, 2026-March 31, 2027; Grant total $5,000 15. APPROVAL OF MINUTES: Regular Meeting Minutes of March 16 and 23, 2026 and Special Meeting Minutes of March 13, 2026 (Connectivity Summit letter) 16. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated March 23, 2026 and totaling $497,830 17. AGREEMENT, Amendment No. 1 re: Coroner services; Increase of $20,000; Human Resources; David Bradley REGULAR AGENDA: No set time PROCLAMATION re: Proclaiming April 6-12, 2026 as National Public Health Week Apple Martine, Public Health Director Agenda: April 6, 2026 3 9:45 a.m. MONTHLY PUBLIC HEALTH AND EMERGENCY MANAGEMENT UPDATE Dr. Allison Berry, Public Health Officer Willie Bence, Emergency Management Director 10:30 a.m. HEARING re: 2026 First Quarter 2026 Budget Appropriations/Extensions; Various County Departments Josh Peters, County Administrator Judy Shepherd, Finance Director No set time PROCLAMATION re: Proclaiming April 16, 2026 as the 10th Anniversary of Bayside Housing and Services Bayside Housing & Services No set time DISCUSSION re: Mini survey design and results 11:00 a.m.) Heather Dudley-Nollette, Commissioner Dist. 1 Liz Anderson, Communications Specialist No set time COMMISSIONERS BRIEFING SESSION No set time RECESS 1:30 p.m. AFTERNOON SESSION 1:30 p.m. to 2:00 p.m. EXECUTIVE SESSION with the County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), DCD Director, and Deputy Fire Marshal re: Potential/Actual Litigation; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(i) DISCUSSION, POTENTIAL ACTION with PUBLIC COMMENT re: TOPIC OF THE EXECUTIVE SESSION 2:30 p.m. UPDATE re: 2025 Marine Resources Committee Annual Report Neil Harrington, Jamestown Tribe Emily Buckner, Restoration Fund 3:00 p.m. REVIEW re: 2026 Washington State Legislative Session Heidi Eisenhour, Commissioner Dist. 2 Kelsey Hulse, Propolis Communications No set time ADDITIONAL DISCUSSION ITEMS No set time ADJOURNMENT (Adjourn by 4:30 p.m.) Agenda: April 6, 2026 4 COMMISSIONERS MEETING SCHEDULE The Week of April 6, 2026 A snapshot of the meetings the Commissioners will be attending this week are notated below, and are subject to change. If you would like to get more information on these meetings, please contact the Commissioners’ Office at 360-385-9100 or send us an email at: jeffbocc@co.jefferson.wa.us Monday, April 6, 2026 9:00 a.m. BOCC - Meeting Tuesday, April 7, 2026 10:30 a.m. Shelter Operations Meeting – Greg 11:15 a.m. New Shelter Coalition Meeting – Greg 2:00 p.m. Tourism Coordinating Council Meeting - Heather 5:30 p.m. Marine Resources Committee Meeting – Heidi Wednesday, April 8, 2026 8:30 a.m. Olympic Region Clean Air Agency Finance Committee Meeting – Greg 10:00 a.m. Olympic Region Clean Air Agency Board of Directors Meeting – Greg 2:00 p.m. Jefferson Transit Authority Finance Committee Meeting – Greg 5:00 p.m. Public Infrastructure Fund Special Meeting – Board 7:00 p.m. Grange Meeting - Heidi Thursday, April 9, 2026 9:00 a.m. Peninsula Trails Coalition Meeting – Heidi 10:00 a.m. SBH-ASO EB/BHAB Strategic Planning Work Group - Heather 1:30 p.m. Tech Advisory Committee – Greg 6:00 p.m. Jefferson County Fairgrounds Association Board Meeting - Heather Friday, April 10, 2026 12:30 p.m. KPTZ – Heidi 5:00 p.m. BOCC Special Parks and Recreation Meeting - Board The County has various Boards and Committees that are subject to the Open Public Meetings Act (OPMA). Agendas for those meetings will be posted to the Jefferson County website calendar 24 hours prior to the start of the meeting. Agendas will contain information on how to provide public comment, meeting access, and meeting materials (if available). For more information, go to: www.co.jefferson.wa.us and click on the Calendar tab. COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request wk ON C , Ilti SHINGCO ACCOUNTS PAYABLE WARRANT REPORT WARRANT DATE: 03/23/2026 TOTAL: $497,830.62 RECORDS OF ALL CLAIMS SUBMITTED FOR PAYMENT ALONG WITH VOUCHERS APPROVED BY THE BOARD OF JEFFERSON COUNTY COMMISSIONERS ARE RETAINED BY THE JEFFERSON COUNTY AUDITOR AND PUBLIC WORKS DEPARTMENT. I THE UNDERSIGNED BOARD OF COUNTY COMMISSIONERS DO HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE MATERIALS HAVE BEEN FURNISHED, THE SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED HEREIN,THAT ANY ADVANCE PAYMENT IS DUE AND PAYABLE PURSUANT TO A CONTRACT OR IS AVAILABLE AS AN OPTION FOR FULL OR PARTIAL FULFILLMENT OF A CONTRACTUAL OBLIGATION, AND THAT THE CLAIM IS A JUST, DUE AND UNPAID OBLIGATION AGAINST JEFFERSON COUNTY AND THAT I AM AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM. CHAIRPERSON, COMMISSIONER COMMISSIONER, MEMBER COMMISSIONER, MEMBER Fund Summary Check run 03-23-2026 Row Labels Sum of AMOUNT 106 120.79 107 298.53 108 846.3 109 5547.01 125 7028.79 127 52193.34 128 3481.11 131 3464.09 134 86.35 140 912.07 148 17151.68 149 34014.77 155 8000 174 4756.32 180 54651.39 301 982.11 401 23968.93 405 16633.83 406 37093.37 501 22555.1 505 102.23 506 10215.62 507 15067.87 001 178659.02 blank) Grand Total 497830.62 Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Carolyn Gallaway, Clerk of the Board DATE: April 6, 2026 SUBJECT:BID AWARD re: Official County Newspaper STATEMENT OF ISSUE: RCW 36.72.075 requires that the County call for bids for the Official County Newspaper each year and approve a contract at the first meeting in April. ANALYSIS: A call for bids was published on January 12, 2026 which resulted in the submission of two bids. One was received from the Peninsula Daily News and the other from the Port Townsend—Jefferson County Leader. The two bids were opened and read during the Board of County Commissioners' regular meeting on Monday, March 9, 2026. The Commissioners reviewed the bid comparison on March 16, 2026 and directed staff to prepare a contract with the Leader for adoption. RECOMMENDATION: Approve the contract as presented. REVIEWED BY: g9J7 04/02/26 Josh D. Peters, County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: PORT TOWNSEND/JEFFERSON COUNTY LEADER Contract No: PTLEADER-2026 Contract For: OFFICIAL COUNTY NEWSPAPER Term: 07/01/26-06/30/27 COUNTY DEPARTMENT: COUNTY ADMINISTRATOR Contact Person:CAROLYN GALLAWAY Contact Phone: 360-385-9122 Contact email: carolyn®co.jefferson.wa.us AMOUNT: Billed at rate in contract PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund# RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMILI E WITH 3.55.080 AND C R 42.23 RCW. CERTIFIED: N/A: OW 3 W 7 2 ( nature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BE DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: El N/A: Nsga 3/a7/ G-$ ignature Date STEP 3: RISK MANAGEMENT REVIEW( II be added electronically through Laserfiche): Approved Telephonically 1! 2/Z( STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/1/2026. JBL reviewed. K lacks some standardized terms. Reviewed w/ Phil Hunsucker and gained approval as/is. / Contract required under RCW 36.72.075 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL r 1 LEGALS ADVERTISING AGREEMENT By and Between JEFFERSON COUNTY And THE PORT TOWNSEND & JEFFERSON COUNTY LEADER The Jefferson County Commissioners hereby designate the Port Townsend& Jefferson County Leader the Official County Newspaper for printing of Jefferson County legal publications during the year beginning July 1, 2026 and ending June 30, 2027. RATE: 12.90 per column inch TYPESET: Helvetica TYPE POINT: 8.5 COLUMN WIDTH: 1.58 inches PUBLICATION FREQUENCY: One (1)time per week on Wednesday OTHER SERVICES/ENHANCEMENTS: For no additional charge, the Leader will: Publish legal notices on www.ptleader.com website, and on a statewide community newspaper(WNPA)website http://www.wapublicnotices.com Publish the Jefferson County logo where county legal notices begin. Publish a project location map with the legals as appropriate for a specific notice. Provide two annual newspaper subscriptions to the County. Provide full access to the Leader website to the County. Legals are accepted with a discounted display ad rate of$12.90 a column inch. The Leader welcomes press releases from Jefferson County and its agencies and endeavors to publish timely information in a timely manner. All press releases are subject to editing or may be enhanced by further reporting by Leader staff. Legal Advertising Rate and Submission Deadline: This rate is for publication in the Leader and is applicable to all county departments and offices. Rates are for single column legal notices and are conditional upon copy reaching the Leader by email by 12:00 p.m. two (2) days prior to publication on Wednesday, and 12:00 p.m. on Friday prior to publication if Monday is a federal holiday. The Leader staff always strives to accommodate late legal notices; however publication is not guaranteed outside of this deadline. General Advertisements or Employment Advertisements: General advertisements or employment ads placed for County offices published at reduced rate, $14.50 per column inch, and will include logos and/or QR codes complimentary during contract term. Page 1 Legal Advertising Agreement July 1, 2026 to June 30, 2027 Legal Advertisinft for Other Public Agencies: The column inch rates in this contract will be extended to other public agencies located in Jefferson County, Washington provided they meet the conditions for submission as outlined above. Press Releases: All County departments and offices are eligible to submit Press Release copy to the Leader at any time. Printing Error: Re-publication of legal advertisements required due to errors or omissions in printing attributable to the publisher shall be without charge to the County. Payment of Charges: Jefferson County departments and offices will only pay from invoices (not statements)presented by the Leader. County departments and offices will process invoices from the Leader in the next claim payment cycle after the invoices are received. Liability for Content: Jefferson County assumes liability for the content of advertisements authorized for publication in the Leader and for any claims that arise that may be made against the publisher except for those claims arising from advertisements erroneously printed by the publisher. IN WITNESS WI IEREOF, the parties have executed this agreement on this 6th day of April,2026. The LEADER JEFFERSON COUNTY BOARD OF COMMISSIONERS Lloyd Mullen, Publisher Greg Brotherton, Chair SEAL: ATTEST: APPROVED AS TO FORM: 04/01/2026 Carolyn Gallaway, CMC Jere 'a Luther Clerk of the Board Deputy Prosecuting Attorney Page 2 6 ONue, DRAFT 14il N6C- MINUTE S Jefferson County Board of County Commissioners Regular Meeting — March 16, 2026, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton, Commissioner Heidi Eisenhour and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Brotherton called the meeting to order at the appointed time, and shared an art collaboration. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and five comments were received. The Commissioners addressed the comments. PROCLAMATION re: Proclaiming March 15-21 as National Drug and Alcohol Facts Week: After all three Commissioners read aloud the proclamation, Commissioner Dudley- Nollette moved to approve the proclamation. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Community Health Director Denise Banker and Empowered Teens Coalition members were present and thanked the Commissioners for approving the proclamation. Director Banker discussed the importance of positive social norming in schools. PROCLAMATION re: Proclaiming the week of March 15,2026 as Sunshine Week: After all three Commissioners read aloud the proclamation, Commissioner Dudley-Nollette moved to approve the proclamation. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Chair Brotherton invited comments from the public, and two comments were received. DISCUSSION re: Bid Award for Official County Newspaper- Publication of County legal notices: The Commissioners reviewed the bid comparisons provided by Clerk of the Board Carolyn Gallaway. After discussion, Commissioner Dudley-Nollette moved to award the bid for Official County Newspaper to the Leader. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Staff will prepare a contract for Board approval at a later date. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Eisenhour moved to approve the Consent Agenda as presented. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. 1. APPROVAL re: Authorizing the Chair to digitally approve the Digital Submittal Certification from the County Road Administration Board(CRAB) for the following reports: 1) Traffic law enforcement expenditure certification; 2)Fish passage barrier removal certification; 3)Annual Certification; 4) Annual Construction Report; 5) County Arterial Preservation Report; and 6) Maintenance Management Certification 1 Commissioners MeetingMinutes of March 16, 2026 tYAIF"7" 2. ADVISORY COMMITTEE REAPPOINTMENTS (2)re: Jefferson County Marine Resources Committee (MRC): 1) Environmental/Conservation Representative—Betsy Carlson; and 2)Recreation Representative—Troy McKelvey 3. ADVISORY COMMISSION REAPPOINTMENTS (2)re: Planning Commission; 1)District No. 3 Representative—Christine Llewellyn; and 2) District No. 2 Representative—Michael Shultz 4. ADVISORY COMMITTEE REAPPOINTMENT (1)re: Solid Waste Advisory Committee SWAC); Citizen-at-Large Representative—Phil Sonne 5. ADVISORY COMMITTEE APPOINTMENT(1)re: Solid Waste Advisory Committee SWAC); Port of Port Townsend Representative—Kimberlie Webber 6. LETTERS OF APPRECIATION to members who served on the Solid Waste Facility Task Force (SWTF) 7.LETTER OF SUPPORT re: Jefferson County Fairgrounds Pump Track Project 8. APPROVAL OF MINUTES: Regular Meeting Minutes of March 2 and 9, 2026 9. APPROVAL OF PAYROLL WARRANTS: Dated March 5,2026 and totaling $180,647.84 10. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated March 9, 2026 and totaling 2,312,028.64 The meeting was recessed at 9:57 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. UPDATE re: Washington State Department of Natural Resources (DNR) 4th Quarter 2025 County Income Report: DNR Assistant Region Manager Drew Rosanbalm, DNR Olympic Region Manager Bill Wells,Assessor Jeff Chapman, Treasurer Stacie Prada, and Junior Taxing District members were present for the quarterly report discussion. Manager Rosanbalm reviewed the 4th Quarter 2025 report, and the 1st Quarter 2026 report. The discussion focused on how timber revenue and timber excise tax are distributed to Junior Taxing Districts. County staff explained that distributions depend on the tax code area where a sale occurs and on levy rates in effect at the time the money is received, so the share for each district can vary over time. They also clarified the difference between direct timber sale revenue from County-managed trust lands and broader timber excise tax distributions, which apply more widely and follow a separate priority system favoring school-related levies before regular districts. The Board and participants discussed broader land-management issues, including Trust Land Transfer proposals, possible alternative harvest pilot projects in the Beaver Valley/Anderson Lake area,concerns about rare plant communities and trail planning, and the need for better communication between DNR and the County. DNR noted that recent budget cuts may affect recreation services and could lead to closures at some facilities because of staffing and maintenance challenges. WORKSHOP re: Fireworks regulations: Department of Community Development DCD)Director/Fire Marshal Jeremy Williammee, Deputy Fire Marshal Brian Tracer, Sheriff Andy Pernsteiner and local fire Chiefs and personnel were present for discussion. 2 DRAFTCommissionersMeetingMinutesofMarch16, 2026 Staff explained the current legal framework for fireworks in Jefferson County and what, if anything, could change. It was noted that County code currently mirrors state law on the dates when consumer fireworks may be sold and discharged, but adds a local restriction tied to fire danger. Stricter local changes would not affect this year's Independence Day because state law requires a one-year delay for rules that are more restrictive than state law. Less restrictive changes, such as lowering the first-offense fine,could take effect immediately. Staff also reviewed existing enforcement tools, including cleanup requirements, seizure authority,public display permits, and fines that currently start at$1,000 for a first offense. Commissioners and staff discussed challenges with fireworks enforcement, noting that possession is not clearly a violation, which limits officers' ability to act before use, while fire officials emphasized their growing concerns about wildfire risk, injuries, and community impacts. There was general agreement that clearer laws, stronger public education, and a review of fines are needed. The Board expressed interest in a countywide ban on consumer fireworks, while still allowing public displays. The Commissioners requested further analysis on enforcement, penalties, and alternative approaches before making a final decision. The meeting was recessed at 11:55 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Brotherton announced that the Executive Session will be held from 1:30 p.m. to 2:15 p.m. regarding Attorney-Client Privilege, Potential/Actual Litigation under exemption RCW 42.30.110(1)(i)as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), Sheriff, Undersheriff, Central Services Director, DCD Director and DCD Planning Services Manager. The Board resumed the regular meeting at 2:16 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 2:17 p.m. to 2:29 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:30 p.m. There was no proposed action, and therefore no public comment taken on this topic. WORKSHOP re: Proposal of use of County-owned lots for a Therapeutic Center: The Commissioners heard a proposal from Bayside Housing & Services and Discovery Behavioral Health for a collaborative therapeutic health center and recovery/transitional housing project that would provide voluntary mental health and substance use treatment support through an initial shared housing component and subsequent transitional apartments. As part of their request, they requested six County- owned parcels. The project is estimated to cost approximately $11 million and they would need control of the County-owned property to be able to provide the equity needed to pursue a time-sensitive grant of up to $5 million. The Commissioners expressed strong support for the community need and the concept itself, especially given gaps in recovery housing and behavioral health services, but raised significant concerns about using the six requested parcels because those properties have long been viewed as the County's best remaining option for a future Law and Justice Center. After discussion, the Commissioners agreed to continue supporting exploration of the proposed Therapeutic Health Center, but they did not commit to the donation of six parcels at this time. Staff will 3 Commissioners MeetingMinutes of March 16 2026 D R T work with the applicants to promptly evaluate alternative County and City-owned sites, and assess transportation and site compatibility issues. Staff will report back to the Board at a later date. UPDATE re: 10,000 Years Institute's Pulling Together in Restoration (PTIR) Program: 10,000 Years Institute Executive Director Jill Silver was present to update the Board on habitat restoration and invasive-species control in the Hoh watershed, highlighting strong results in reducing several species, but noting scotch broom remains the most persistent and costly threat due to its spread, ecological impacts, and wildfire risk. She outlined ongoing efforts including crew training, mapping, herbicide use, and partnerships, and requested a County support letter for an approximately 1.7 million grant. The Commissioners were supportive and discussed potential funding and permitting questions. Director Silver stated that she will submit a draft letter for Board approval at a later date. CONTINUED WORKSHOP re: Space planning options for relocating the Auditor's Annex staff upon termination of the Port of Port Townsend Lease: The Commissioners revisited office space planning for relocating the Auditor Office annex staff from the Port of Port Townsend property, and narrowed the discussion to two leading options. After discussion, it was noted that there will probably be a need to extend the lease with the Port, and staff will need to further review the proposed plan for feasibility. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: Secure Rural Schools (SRS)funding; back payment for General Fund Template for departments to identify mandated vs. discretionary services Car lease Calendar Coordination Miscellaneous topics NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:32 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heidi Eisenhour, Member Carolyn Gallaway, CMC Heather Dudley-Nollette, Member Clerk of the Board 4 40., DRAFTcONHINO MINUTE S Jefferson County Board of County Commissioners Regular Meeting — March 23, 2026, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton, Commissioner Heidi Eisenhour and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Brotherton called the meeting to order at the appointed time. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: As the Chambers and the hallways were full from those awaiting to provide public comment regarding the Parks and Recreation budget cuts, Chair Brotherton requested that the Commissioners approve the hearing notice, so that it could be advertised before the deadline. Commissioner Dudley-Nollette moved to approve the Item No. 1 on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: First Quarter 2026 Budget Appropriations; Various Departments; Hearing to be held on April 6, 2026 at 10:30 a.m. in the Commissioners Chambers located at 1820 Jefferson St, Port Townsend, WA 98368 (HYBRID) PUBLIC COMMENT PERIOD: Chair Brotherton played a tune on an Atamaton, and then called for public comments, and 51 comments were received. The Commissioners addressed the comments. PROCLAMATION re: Proclaiming March 25,2026 as a day of recognition and honor for Medal of Honor recipient Marvin Glenn Shields: After all three Commissioners read aloud the proclamation, Commissioner Dudley-Nollette moved to approve the proclamation. Commissioner Eisenhour seconded the proclamation which carried by a unanimous vote. Joanne Bennett, who is the widow of Marvin Shields, commented on his high school life and his ties to the Port Townsend Community Center. A Veteran in the audience also commented. PROCLAMATION re: Keep Washington Working: After all three Commissioners read aloud the proclamation, Commissioner Dudley-Nollette moved to approve the proclamation. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. An Indivisible member and Jefferson County Immigrant Rights Advocates(JCIRA)member thanked the Commissioners for approving the proclamation. 1 Commissioners Meeting Minutes of March 23, 2026 DRAFT PROCLAMATION re: Proclaiming the month of April 2026 as Child Abuse Prevention Month: After all three Commissioners read aloud the proclamation, Commissioner Eisenhour moved to approve the proclamation. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. Children's Advocacy Center Director Jessica Lowe, and YMCA Vice President of Social Impact Anne Dean were present to thank the Commissioners for the proclamation they outlined their programs and goals. UPDATE re: Federal Lands in Jefferson County: United States Forest Service (USFS) Olympic National Forest Supervisor Kelly Lawrence, Olympic National Park Superintendent Sula Jacobs, and Olympic Interagency Fire Management Officer Jeff Bortner were present for discussion. Supervisor Lawrence highlighted current priorities including active forest management, expanding recreation access, and strengthening partnerships. She also noted upcoming efforts such as reopening recreation sites,hiring seasonal staff, developing long-term organizational plans, and exploring innovative funding strategies for infrastructure like forest roads. Officer Bortner stated the 2025 fire season on the Olympic Peninsula was shaped by major fires including the human-caused Bear Gulch Fire and the lightning-caused Tunnel Creek Fire, while smaller fires were kept in check through strong interagency coordination and shared resources. He noted that the steep, rocky wilderness terrain limited conventional forest management options and highlighted concerns about late-season fire activity,post-fire hydrology risks, and wildfire vulnerability on the east side of the peninsula. Moving forward,partner agencies are focused on readiness, hiring,prevention, and community protection. Superintendent Jacobs updated the Board on Olympic National Park projects, including road and infrastructure work at Graves Creek, Mora/Rialto,the Hoh, and Hurricane Ridge, while also noting the park's major economic impact through nearly 3.6 million visitors in 2025 and expectations for even heavier visitation in 2026. WORKSHOP re: Parks and Recreation services and funding: Public Works Director Eric Kuzma and Parks and Recreation Manager Matt Tyler were present for discussion which focused on Jefferson County Parks and Recreation's budget crisis after being directed to cut 25%, which was effectively closer to 35%due to rising costs. Staff explained that because most expenses are tied to personnel and facilities, meaningful cuts would require reducing services or operations, with the Port Townsend Recreation Center identified as the most feasible target. Three options were outlined: Option A(recommended) would vacate the PT Rec Center while preserving most programs through volunteers; Option B would eliminate recreation entirely; and Option C would pursue longer-term divestment of parks and facilities,though riskier and more permanent. Staff and board members emphasized that all options are undesirable and that the department already operates leanly, urging that short-term decisions avoid permanent losses where possible. Discussion also explored potential solutions like fundraising, general fund support,partnerships, and a future ballot measure. The Commissioners expressed a desire for more public input. After discussion, Chair Brotherton opened the floor to allow for public comments, and eight comments were received. 2 DRAFTCommissionersMeetingMinutesofMarch23, 2026 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Eisenhour moved to approve the Consent Agenda, minus Consent Agenda Item No. 1 —which was already approved in the morning, and without Consent Agenda Item No. 4—to be discussed separately. Commissioner Dudley-Nollette seconded the motion. After a brief discussion, Chair Brotherton called for a vote on the motion. The motion carried by a unanimous vote. 2. RESOLUTION NO. 14-0323-26R re: In the matter of providing an interfund loan to Community Development Fund 143 from the General Fund 3. INTERLOCAL AGREEMENT,Amendment No. 3 re: Salish Behavioral Health Administrative Services Organization(SBHASO);No fiscal impact; County Administrator; Kitsap County; Clallam County, and Jamestown S'Klallam Tribe 4. AGREEMENT re: Community Center Management; Multi-year contract—first year$184,000; Central Services; OlyCAP (Removed and approved later in the meeting) 5. AGREEMENT re: C-PACER energy audits;No fiscal impact; Department of Community Development; Pacific ECS LLC 6. AGREEMENT re: Emergency Repair to the Quinault South Shore Road milepost 1.3; 377,373; Public Works; Washington State Department of Transportation 7. AGREEMENT re: Tarboo Creek culvert replacements; $20,000; Public Works;Northwest Watershed Institute 8. AGREEMENT re: Gibbs Lake maintenance shop improvements; $11,466; Public Works; RJC Painting and Handyman Service 9. AGREEMENT, Change Order No. 15 re: Phase 2—Water Reclamation Plant for the PHUGA, Project No. 405-2114-0, Commerce Project No. 22-96515-026; Contract increase from 10,693,241.66 to $10,712,377.70; Public Works; Interwest Construction 10. ADVISORY COMMITTEE REAPPOINTMENT re: Solid Waste Advisory Committee SWAC); City of Port Townsend Representative— Steve King 11. ADVISORY COMMITTEE REAPPOINTMENT re: Solid Waste Advisory Committee SWAC); Waste Connections Representative—Joey Deese 12. APPROVAL OF PAYROLL WARRANTS: Dated March 20, 2026 and totaling $81,274.70 13. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated March 16, 2026 and totaling 3,784,045.80 14. LETTER OF INTENT re: Transferring Real Property from Jefferson County to Jefferson Transit Authority DISCUSSION re: Community Center Management(Consent Agenda Item No. 4): Commissioner Eisenhour moved to authorize Chair Brotherton and County Administrator Josh Peters to finalize the changes to the Community Center Management multi-year contract, and to authorize Chair Brotherton to sign that contract on behalf of the Commissioners. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. ADDITIONAL DISCUSSION ITEMS -Continued: The Commissioners and County Administrator reviewed the following: Commissioners' Briefing Session and miscellaneous topics Calendar Coordination 3 Commissioners Meeting Minutes of March 23, 2026 A = NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:27 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heidi Eisenhour, Member Carolyn Gallaway, CMC Heather Dudley-Nollette, Member Clerk of the Board 4 0N coG DRAFT 9SHf yo MINUTES Jefferson County Board of County Commissioners Special Meeting — March 13, 2026, 11:45 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton, Commissioner Heidi Eisenhour, and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Brotherton called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and no comments were received. The Commissioners addressed the comments. WORKSHOP re: Letter re: 2026 Connectivity Summit: Commissioner Dudley- Nollette explained the request. Commissioner Eisenhour moved to approve sending this letter to the Production Alliance to use in their materials for the upcoming Connectivity Summit. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 11:50 a.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heidi Eisenhour, Member Carolyn Gallaway, CMC Heather Dudley-Nollette, Member Clerk of the Board 1 Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Wendy Housekeeper,Executive Assistant DATE: April 6,2026 SUBJECT: ADVISORY COMMITTEE RESIGNATION (1) re: Conservation Futures Citizen Oversight Committee; District#2 Representative, Tom Ehrlichman STATEMENT OF ISSUE: On March 24, 2026, an email was received from the Conservation Futures Citizen Oversight Committee member Tom Ehrlichman stating his intention to resign from his position, effective immediately. He will be leaving an unexpired term ending November 20, 2027. ANALYSIS: The Board extends their appreciation to Tom Ehrlichman for his contribution and service on this committee for the past 2 1/2 years. RECOMMENDATION: Accept the Conservation Futures Citizen Oversight Committee resignation from Tom Ehrlichman and sign his Thank you Letter for his years of service. REVIEWED BY: gatazIg;31a 4-4 Josh D. Peters, County Administrator Date Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To:Board of Commissioners Josh Peters, County Administrator From: Eric Kuzma, Public Works Director Agenda Date: April 6, 2026 Subject: Change Order No. 6, Phase 3 - Low Pressure Sewer Collection System for the Port Hadlock UGA, Project No. 405-2127-0, Commerce No. 22-96515-02, Ecology Agreement No. WQC2024_JCoPWE-00034 Statement of Issue: Change Order No. 6 with Seton Construction of Port Townsend, Washington. Analysis/Strategic Goals/Pro's Et Con's: This change order includes the addition of bollards, which were installed around the odor control units; and the paving of two asphalt aprons on Ness' Corner Road (SR 116). Fiscal Impact/Cost Benefit Analysis: The amount for Change Order No. 6 is 28,557.67 (includes WSST at 9.2%). The contract amount will increase from 5,275,692.53 to $5,304,250.20. NOTE, the costs include both 9.1% and 9.2% WSST. The project is funded at 100% by both Department of Commerce and Department of Ecology combined funding. Recommendation: Public Works recommends that the Board authorize Change Order No. 6 with Seton Construction, and return one original to Public Works. Department Contact: Samantha Harper, P.E., Project Manager, 385-9175. Reviewed By: 4bei D PZ15 4/1/26 Josh Peters, County Administrator Date JEFFERSON COUNTY Sheet 1 of 1 DEPARTMENT OF PUBLIC WORKS Change 6 Date: CHANGE ORDER Order No. Ordered by County Engineer under terms of Election 1-04.4 of the Standard Specifications 405-2127.0 Contract No. nChange proposed by Contractor To: Seton Construction Endorsed by: Seton Construction, Inc. 4640 S.Discovery Rd. Contractor Firm Name Port Townsend,WA 98368 s 3/27/2026 Signature Date General Manager Title Consent given by Surety:(when required) Project Title Phase 3-Low Pressure Sewer Collection System By: for PHUGA Attorney-in-fact Date You are ordered to perform the following described work upon receipt of an approved copy of this change order: This change order adds the following items:bollards to protect the odor control units which are part of the air vac assemblies;and two paved aprons on Ness'Corner Rd.,which were requested to be installed as part of the easement negotiations. ORIGINAL CURRENT ESTIMATED ESTIMATED CONTRACT CONTRACT NET CHANGE CONTRACT TOTAL AMOUNT(incl.9.1%sales tax) AMOUNT(incl.9.1 and 9.2%sales tax) THIS ORDER(incl.9.2%sales tax) AFTER CHANGE(incl.9.1 and 9.2%sales tax) 4,997,707.00 $ 5,275,692.53 28,557.67 5,304,250.20 ORIGINAL CURRENT CONTRACT TIME NEW CONTRACT CONTRACT TIME CONTRACT TIME CHANGE(Add) IME 170 217 0 217 APPROVAL ECOMMENDED APP R OMME CAD 3/2-V240 Project Manager Dote County Engineer or Public Works Director Date Accepted by Ecology APPROVED N/A Date Chair,Jefferson County Commissioners Date JEFFERSON COUNTY Contract No 40521270 Sheet 2 of 2 DEPARTMENT OF PUBLIC WORKS Change Date. 3/23/2026 CHANGE ORDER ESTIMATE Order No. 6 NEW BID ITEMS Bid Unit Bid Item DESCRIPTION Unit Amount Qty Unit Bid Total N/A Bollard EA $ 1,256.51 10 $ 12,565.10 N/A Two(2) paved aprons on Ness'Corner Rd. LS $ 13,586.61 1 13,586.61 CO 06 New Item Total $ 26,151.71 EXISTING BID ITEMS DELETED Bid Unit Bid Item DESCRIPTION Unit Amount Qty Unit Bid Total CO 06 Ex. Bid Item Deleted Total 0.00 EXISTING BID ITEMS ADDED Bid Unit Bid Item DESCRIPTION Unit Amount Qty Unit Bid Total CO 06 Ex. Bid Item Added Total $ ESTIMATED NET CHANGE SUBTOTAL: $26,151.71 9.2%Sales Tax $2,405.96 ESTIMATED NET CHANGE TOTAL: $28,557.67 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To:Board of Commissioners Josh Peters, County Administrator From: Eric Kuzma, Public Works Director Agenda Date: April 6, 2026 Subject: Change Order No. 5, Phase 4 - Stage 2 On-site Grinder Pump Installation for the PHUGA, Project No. 405-2127-0, Ecology Agreement No. WQC_2024_JCoPWE-00034 and Project No. 405- 2128-0, EPA Grant Agreement No. 02J97501 Statement of Issue: Change Order No. 5 with Earthwork Solutions LLC of Arlington, Washington. Analysis/Strategic Goals/Pro's Et Con's: This change order is for the following changes: over run of existing bid items; installation of a drivable concrete lid over the existing grinder pump tank at the Crazy Otter; additional septic pumping cost; and decommissioning of additional septic tanks, which were not within the original contract documents. Fiscal Impact/Cost Benefit Analysis: The amount for Change Order No. 5 is 55,653.82. The contract amount will increase from $1,095,765.15 to $1,151,418.97. Note that the costs include 9.2% WSST. This is the final change order, in preparation for the final payment. This project is substantially completed. The project is funded by the Department of Ecology combined funding package (Centennial grant, State Revolving Fund (SRF) loan and SRF forgivable loan) and the FY 2022 and 2023 EPA Community Grant Funds. Recommendation: Public Works recommends that the Board authorize Change Order No. 5 with Earthwork Solutions LLC and return one original to Public Works. Department Contact: Samantha Harper, P.E., Project Manager, 385-9175. Reviewed By: 90,01 D ez4z77- - -4/1/26 Josh Peters, County Administrator Date JEFFERSON COUNTY Sheet 1 of 1 DEPARTMENT OF PUBLIC WORKS Change 5 Pate: 3/30/2026 CHANGE ORDER Order No. Ordered by County Engineer under terms of IX section 1-04.4 of the Standard Specifications AU Contract No. 1"/.33{ nChange proposed by Contractor To: Earthwork Solutions LLC Endo • fAer t.aoEie SOLvrfaus Josh ll, President 8629 156th St. NE Contractor Firm Nome 00puo Arlington,WA 98223 1 I ROW, Dote 6 Fit/Ele44 L 1,44 t=,e Title Consent given by Surety.:(when required)Project Title Phase 4-Stage 2 On-site Grinder Pump By: Installation for the Attorney-in-fact Date You are ordered to perform the following described work upon receipt of an approved copy of this change order: The changes associated with this change order are over run of existing bid items 37 and 42;installation of a drivable concrete lid over the existing grinder pump tank at the Crazy Otter;additional septic pumping cost; and additional cost for decommissioning more septic tanks than in the contract specifications. All work materials and measurement to be in accordance with the provisions of the standard specifications and special provisions for the type of construction involved. ORIGINAL CURRENT ESTIMATED ESTIMATED CONTRACT CONTRACT NET CHANGE CONTRACT TOTAL AMOUNT(incl.9.2%sales tax) AMOUNT(incl.9.2%sales tax) THIS CO(incl.9.2%sales tax) AFTER CO(incl.9.2%sales tax) 1,057,906.07 5 1,095,765.15 55,653.82 1,151,418.97 ORIGINAL CURRENT CONTRACT TIME NEW CONTRICONTRACTTIME(working days) CONTRACT TIME CHANGE(Add) TIME 104 170 0 170 APP OVAL RECOMMENDED APPR• ALRECtmp E 2- 71! 4, 12+ v Project Manager Date by County Engineer Dote APPROVAL RECOMMENDED APPROVED U R/A- Ecology Regional Project Manager Date Choir,Jefferson County Commissioners Date JEFFERSON COUNTY Contract No. Sheet 2 of 2 DEPARTMENT OF PUBLIC WORKS Change Date:3/30/2026 CHANGE ORDER ESTIMATE Order No. 5 NEW BID ITEMS Bid DESCRIPTION Unit Unit Bid Qty Unit Bid Total N/A Additional Septic Pumping-Overage from CO 04 Gallon 0.76 3421 3,540.08 Installation of drivable lid for the grinder pump N/A at Prop.83 (Crazy Otter)-COP 03 LS 5,144.83 1 5,144.83 Decommissioning of additional septic tanks from N/A Force Accounts(FA 9,11,12,15,16,18,19,and 21)LS 35,174.47 1 35,174.47 CO 05 New Item Total $ 43,859.38 EXISTING BID ITEMS DELETED Bid DESCRIPTION Unit Unit Bid Qty Unit Bid Total 0.00 CO 05 Ex. Bid Item Deleted Total 0.00 EXISTING BID ITEMS ADDED Bid DESCRIPTION Unit Unit Bid Qty Unit Bid Total 37 Seeding and Fertilizing by Hand SY 1.77 3076 5,444.52 42 2-ft riser-CO 02 EA 1,661.14 1 1,661.14 CO 05 Ex.Bid Item Added Total $ 7,105.66 ESTIMATED NET CHANGE SUBTOTAL: $ 50,965.04 9.2%Sales Tax $4,688.78 ESTIMATED NET CHANGE TOTAL: $55,653.82 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To:Board of Commissioners Josh Peters, County Administrator From: Eric Kuzma, Public Works Director Agenda Date: April 6, 2026 Subject: Change Order No. 7, Ovivo USA, LLC Port Hadlock Wastewater Project Statement of Issue: Execution of Change Order No. 7 to the contract with Ovivo USA, LLC for supply of the Membrane Bioreactor (MBR) wastewater treatment plant equipment for Port Hadlock. Analysis/Strategic Goals/Pro's & Con's: Change Order No. 7 is a $12,694.00 (plus 9.2% WSST) increase to the Ovivo contract. The proposed change to the contract is an additional site visit for Ovivo's intergrator during the performance testing of the Port Hadlock UGA Water Reclamation Facility. The week long site visit occurred between October 13 - 16, 2025. Fiscal Impact/Cost Benefit Analysis: Change Order No. 7 adds $12,694.00 (plus 9.2% WSST) to the total contract price. The contract increases from $1,815,335.35 (plus WSST) to $1,828,029.35 (plus WSST). The project is funded at 100% by the Department of Commerce through the American Rescue Plan Act, State and Local Fiscal Recovery Funds. Recommendation: Public Works recommends that the Board sign Change Order No. 7 where indicated and return signed change order to Public Works. Department Contact: Samantha Harper, P.E., (360) 385-9175. Reviewed By: 9ai D. t 4/1/26 Josh Peters, County Administrator Date CHANGE ORDER NO.:7 Owner: Jefferson County Owner's Project No.: 405-21140 Engineer: Tetra Tech Engineer's Project No.: N/A Contractor: Ovivo USA, LLC Contractor's Project No.: Project: Port Hadlock Wastewater Contract Name: Port Hadlock Wastewater Effective Date of Change Order: Upon Execution Date Issued: 03/23/2026 by all parties The Contract is modified as follows upon execution of this Change Order: Description: This change order number 7 is for the cost of an added site visit for Ovivo's Integrator during the MBR start-up. The date range for this site visit was October 13—16, 2025. Attachments: ECN 15 for Additional Site Visit by Integrator to Port Hadlock Change in Contract Price Change in Contract Times Original Contract Price:Original Contract Times(for capital project): Substantial Completion: Per Article 2.02(Original Contract) 1,395,158.00(plus WSST) Ready for final payment: Per Article 2.02(Original Contract) Increase from previously approved Change Orders Nos. From previously approved Change Orders No.1 to No. 1-6: 6and8: Substantial Completion: N/A 420,177.35(plus WSST) Ready for final payment: Payment for CO 7 once CO 7 executed Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: N/A 1,815,335.35(plus WSST) Ready for final payment: N/A Increase this Change Order: Increase][Decrease]this Change Order: Substantial Completion: N/A 12,694.00(plus WSST) Ready for final payment: Contract Price incorporating this Change Order: Contract Times: 1,828,029.35(plus WSST) N/A Ready for final payment: N/A EJCDC•C-941,Change Order EJCDC•C-941,Change Order,Rev.1. Copyright°2018 National Society of Professional Engineers,American Council of Engineering Companies and American Society of Civil Engineers.All rights reserved. Page 1 of 2 Reconi(end d by Engineer(if required) Accepted by Contractor a w. C- 3/30/26 U `1 f a/Z 2:. Date Eric Schaefer Date County Engineer or Public Works Director Ovivo Project Manager Authorized by Greg Brotherton Date Chair,Jefferson County Board of Commissioners EJCDC•C-941,Change Order EICDC'C-941,Change Order,Rev.1. Copyright°2018 National Society of Professional Engineers,American Council of Engineering Companies and American Society of Civil Engineers.All rights reserved. Page 2 of 2 Ovivo SiC Systems OVIVO032300GreenhillDr.#100 j t/ Round Rock,TX 78664 Worldwide Experts in Water Treatment 0 O ECN 15 for Additional Site Visit by Integrator Port Hadlock Loom Date Prepared By Services Performed For: L.- 1 ,,'1t, O,, , Port Hadlock RtiuriJ r2:uc. I Lam 0 ihis F- teini h,Ing h.t; , ,; - ii ri,,,.,]nr trr tri , , Port Hadlock iiC*/'/ 3rirl UvivP( ‘lr rir{)• r tn:tt,VJr March 17t1,2Q26. C i_r-I, i: °,I.hir( lr)r1,0 irrrrt -Ind cc 01 C11-1,l rl'( Jr t 1,,o,v, .,n H.• 13 i , .,nr! r, rn;Rlc 1 ndit thcri'r,i A.ir L-r ni nr,r ;i r.v;-, !,.ii, hive th,• m. i i i , , i,..,1 c u r. V,rt 1,1 'II, ".< ,ii i .my )..ti r`r , i}'-i' l-r..ri .3n , th t," r 1, tt i, _- Ct-,:' . '7 , of till; Ci..N. ,f !', :•ftCO i O Proposal Overview 4-Iry t r- r.. Project Change Notice(ECN 15)for Port Hadlock 1 Ovivo Scope of Supply Out of Scope Items Supporting Documentation Purchase Price Item Description Sell Price(US Dollars) 1 Additional Site Integration Trip 12,694.00 Payment Schedule T a-- n S_ r* , .f.. k._ t ter. w Project Change Notice(ECN 15)for Port Hadlock 2 Pricing and Commercial Terms Warranty General Notes Proprietary and Confidential Information IL I CO; L.,.',01t,i7 e, turd part,<2, or usc T iNforn.,;:kpi pifro OV Ovivo ,riy clotrinem,fl to ino Or Any sper al oros partRula; to this design ann intorinJ`Joyl poinc(1 a rt-so t Of Jf d,)(tirnont siobi cunlident11 ,3-1c she I he toe property of Ovivo niJ sitU rot b iicorporod wholf, ti part in other projec.t, tpirnt obtair,written pe-rn soon 11Qm Ovivo r rio so, t I 4 . • 0%4" • . t lib. 1"11111./Pik.V-"" 17 I g 4....116A0 L4r"Plit Project Change Notice(ECN 15)for Port Hadlock 3 4. Approval and Acceptance r- °roer tc) fTh-)V2 r::.r1.,.,ii Y/10-11111,CrI3r1i7:1 I 10 thP Ov•VO Pr-ol,:i r f',,li.lcr Lino"? 1Lcept,2, 11..!",,3 revNi PO,: 34-e-e-Y6),\C-trwthiPeft-Ha4414aek Ovivo Project Manager Sdia461424- 1"3()-20-2-i-/- 3/17/2026 1 N los, 1 4. -.. 2";'). . 460'' ''4D.;:,'• ,. 1, I a% r•••.:•• ...11,.... , p le,.., 4,.. --aci, i.--•::- •r --,-N.,,,r_. 344 :-._..:1.-L--;---.---..•.3 - 17- r i...., niiii.i....... ---" ig".411Mlb. :--- Au. "--- c- lir-. : f:::: I i i-'. ----"•ft.,„,„... 7,-___,-_; - , ----,,:- '''''' 7;15• 1 g a 4,30.3mor••••• A. 40..,,,,,r._... t... ...• Project Change Notice(ECN 15)for Port Hadlock 4 OVIVO Worldwide Experts01WaterTreatment 2025 FIELD SERVICE RATE SHEET Effective January 1st,2025 and valid until December 31st,2025 Ovivo SiCBLOX Technical Services group is our field-based team for your water treatment system needs. We work directly with clients to commission,optimize,support,and enhance the operation of your treatment facility. Standard Rate Overtime Rate Labor Classification Mon-Fri Evenings,anytime over Bhrs/day and holidays In-House Programming Support 160/hr 240/hr Technical Services 180/hr 270/hr Engineer/Project Manager 190/hr 285/hr Onsite Controls/Instrumentation 200/hr 300/hr Travel Time (To and from site)As per above rates NOTES Minimum charge for a service call is 4 hrs Overtime is defined as any hours over 8 hrs per day Pates apply from the time the employee departs the shop/office until return (includes time required to obtain materials and equipment) All rates in USD Rates do not include tax. Charge Rate Ground Travel 0.60/mile Per Diem (if meals are not provided) 100/day Travel and Living (hotel,car rental) Cost + 20% Rental Equipment Cost+ 20% 3rd Party Contractors Cost+ 20% Consumables Cost + 20% To contact SiCBLOX Technical Services Email: sicbloxservice@ovivowater.com Telephone: 512) 652-5848 Hours of Operations: 8:00am-5:00pm (Monday- Friday, CST) Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Josh D. Peters, County Administrator DATE: April 6, 2026 SUBJECT: Employment Agreement Amendment 141 — David Bradley, Coroner STATEMENT OF ISSUE: David Bradley was appointed Coroner in an Employment Agreement approved by the Board of County Commissioners on Dec. 23, 2024. An Office of the Coroner was approved by the Board through Ordinance on the same date, with a General Fund Coroner Department—001-151. At the time of appointment, the Employment Agreement in Section 3.0 Compensation described the position as a Clerk Hire. This type of appointment defined the maximum number of hours worked (up to 69 hours per month) and the entitlement of benefit as only that required by state and federal law, with no benefits provided by the County. ANALYSIS Amendment #1 to the Employment Agreement assigns the Coroner position to an appointment of FLSA Exempt status to more accurately reflect the requirements of the position and to provide appropriate benefit. With this change the Coroner position will be based on 0.5 FTE, at an annual rate of $38,500. Benefit is prorated based on the FTE. Cost of living increases will be provided in the same manner as for other exempt employees of the County. FISCAL IMPACT: Approval of the change to type of appointment will result in a cost increase. The current annual cost is 18,000. The amended annual cost is $38,500, an increase of$20,500. The Coroner will also receive benefit such as Personal Time Off(PTO) prorated based on FTE, retirement and medical coverage if hours worked meet eligibility requirements. RECOMMENDATION: Approve the change to the type of appointment for the Coroner position. REVIEWED BY: 3(3( a4 Jo D. Peters, County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Amendment No. 1 Employment Agreement-David Bradley Contract No: EA No. 1 -BR 2026 Contract For: Employment Agreement Amendment Term: Jan 1, 2026 - undetermined COUNTY DEPARTMENT: Human Resources Contact Person:Sarah Melancon Contact Phone: 360-385-9133 Contact email: semelancon@co.jefferson.wa.us AMOUNT: $20,000 increase PROCESS: Exempt from Bid Process Revenue: n/a Cooperative Purchase Expenditure: n/a Competitive Sealed Bid Matching Funds Required: n/a Small Works Roster Sources(s)of Matching Funds n/a Vendor List Bid Fund# RFP or RFQ Munis Org/Obj Other:Employment Agreement APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES CO LI NC IT J 55.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A:0 Sig re Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROP D FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT EN D D ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: a N/A: El I 3 yy a-fi Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 3/24/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 3/25/2026. DPA Luther approved and signed on 03/25/2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 Amendment No. 1 to the Employment Agreement by and Between Jefferson County and David Bradley,Coroner This Amendment No. 1 to the Employment Agreement is made and entered into by and between David Bradley ("Bradley") and Jefferson County, a political subdivision under the laws of the State of Washington("County"), (collectively "Parties"). WHEREAS, the Parties want to amend the Employment Agreement entered into between them; WHEREAS, the Amendment No. 1 to the Employment Agreement will be effective January 1, 2026; NOW, THEREFORE, the Parties agree as follows Purpose. The purpose of this Amendment is to modify the following sections of the Agreement: Section 3. Compensation The County agrees to pay Bradley at a rate of$38,500 annually, 0.5 FTE, as an appointed official, "County Coroner", adjustable under Section 3, paragraph 2 and Section 5. paragraph 5. Bradley shall-net-exceed-atetal-e€-6941eu laer-meTth. Brad hal in Section 4. Benefits Bradley is entitle to benefits provided to regular, full or part-time employees based on a percentage of the FTE worked (0.5 FTE), Except as described in the Personnel Administration Manual, including but not limited to: Personal Time Off (PTO) Vacation pay, sick leave pa (except as-provided-accordingto W shington State Pai Sisk-Leave Law), holiday pay, FMLA leave, medical, dental, or other insurance benefits. Section 5.5: Delete paragraph: Co,,„t.,'s al budget p s f a a 1b.,tl,e Boar of County Commiss:oners 2. All other terms remain the same. SIGNATURES FOLLOW ON THE NEXT PAGE) Jefferson County Coroner Board of Commissioners 5446 Greg Brotherton, Chair Date David Bradley Date ATTEST: Carolyn Gallaway Date Clerk of the Board Approved as to form only 03/25/2026 J e is B. uther Date D uty P ecuting Attorney EMPLOYMENT AGREEMENT DAVID BRADLEY THIS EMPLOYEMENT AGREEMENT (this Agreement) is made and entered into this day of December 2024, between Jefferson County, Washington, a municipal corporation, the County)and David Bradley(Bradley), both of whom understand as follows: WITNESSETH: WHEREAS, starting on January 1, 2025, the County desires to retain the services of Bradley as Coroner;and WHEREAS,with the advice of the county Prosecutor,the Board of County Commissioners on December 23, 2024 appointed Bradley as Coroner;and WHEREAS, it is the desire of the Board of County Commissioners of Jefferson County Washington, as the County, to establish certain conditions of employment and to set working conditions of Bradley; and WHEREAS, it is the desire of the County to(1)secure and retain the services of Bradley and to induce him to remain in such employment,(2)to make possible full work productivity by assuring Bradley's morale and peace of mind regarding future security, (3) to act as a deterrent against malfeasance or dishonesty for personal gain by Bradley, and (4) to provide a just means for terminating Bradley's services when he may cannot discharge his duties due to disability or when the County may otherwise desire to terminate his employ; and WHEREAS, Bradley desires to accept employment as Coroner of Jefferson County, Washington; and NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: Section 1. Duties The County agrees to employ Bradley as Coroner of Jefferson County,Washington to perform the functions and duties specified in the Job Description for the Coroner as adopted, and as specified in state law and by the resolutions and ordinances of Jefferson County,and to perform other legally permissible and proper duties and functions as the County shall assign from time to time. Section 2. Effective Date and Term 1. This Agreement is effective January 1,2025. 2. Bradley shall be employed for no more than a five-year term commencing on the effective date, serving at the pleasure of the Board of County Commissioners. Bradley shall be considered an"at-will"employee of the County. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the County to terminate the services of Bradley at any time, subject only to the provisions in Section 16. Page 1of8 f David Bradley Employment Agreement 3. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Bradley to resign at any time from his position with the County, subject only to the provision in Section 16,paragraph 3. s_I 4. Bradley is granted continuing employment status with the County. 5. The term "employed" shall not be construed to prevent Bradley from working for the Bradley-Kosec Funeral Home& Crematory or any other services performed on Bradley's own time off, provided they follow Chapter 42.23 RCW and Jefferson County's Code of Ethics. Section 3. Compensation I. The County agrees to pay Bradley at a rate of$1,500 per month as a Clerk Hire,adjustable under Section 3,paragraph 2 and Section 5,paragraph 5. Bradley shall not exceed a total of 69 hours per month. Bradley shall obtain written authorization from the County Administrator for any work over 69 hours per month. 2. Cost of living increases will be provided the same as for other exempt employees of the County. Section 4. Benefits Except as described in the Personnel Administration Manual,Clerk Hires are not entitled to County benefits provided to regular, full or part time employees, including but not limited to: Vacation pay, sick leave pay (except as provided according to the Washington State Paid Sick Leave Law), holiday pay, FMLA leave, medical, dental, or other insurance benefits. Section 5. Performance I aluation 1. Consistent with to Chapter 10, Section 5.0 of the Jefferson County Personnel Administration Manual,the Board of County Commissioners shall review and evaluate the performance of Bradley in writing at least once a year during October, and may perform additional evaluations at the County's discretion. 2. These reviews and evaluations shall be under specific criteria developed jointly by the Board of County Commissioners and Bradley. Bradley shall propose the initial criteria to the Board of County Commissioners within 60 days of the execution of this Agreement by the Board of County Commissioners. The initial criteria shall be approved by the Board of County Commissioners within 30 days of the proposal by Bradley. These initial criteria may be added to or deleted from, as the Board of County Commissioners may determine from time to time. 3. Bradley shall provide a report of the prior year's coroner's operations to the Board of County Commissioners by September 30th of each year to facilitate his annual review. Page 2 of 8 David Bradley Employment Agreement 4. In the annual review in October of each year, the Board of County Commissioners shall review and establish with Bradley the plan for operation of the Coroner's Office in the coming year. 5. Bradley shall have the right to negotiate annual compensation increases during each year- end evaluation process for approval by the Board of County Commissioners. Section 6. Hours of Work 1. Bradley recognizes the duties of the job require Bradley to devote time to work outside of normal office hours, and the County recognizes that Bradley will work non-traditional hours. 2. Both parties recognize that Bradley is an exempt employee as defined by the Fair Labor Standards Act. Section 7. Automobile Bradley is entitled to receive mileage allowance under adopted county policies if not paid under the County's separate contract with Bradley-Kosec Funeral Home& Crematory. Section 8. Office Equipment. l. Bradley's duties require that he shall have the exclusive and unrestricted use during his employment with the County of a personal computer, including hardware, software and printer, subject to the same use restrictions within the County's policies on computer use. 2. Bradley's duties require that he shall have the exclusive and unrestricted use during his employment with the County of a cellular telephone including air-time contract, provided to him by the County. This provision is subject to the County's communication policy. Section 9. Dues and Subscriptions The County agrees to budget and to pay for the professional dues and subscriptions of Bradley necessary for his continuation and full participation in national, regional, state and local associations and organizations necessary and desirable for his continued professional participation, growth and advancement, and for the good of the County. Besides any other organizations, Bradley shall maintain a membership in the International Association of Coroners and Medical Examiners and Washington Association of Coroners and Medical Examiners,paid by the County, consistent with Chapter 6, Section 13.0 of the Manual. Section 10. Professional and Technical Registration The County agrees to budget and pay fees for professional and technical certificates and licenses for Bradley of benefit to the County, as approved by the Chair of the Board of County Commissioners. Section 11. Professional UeN elopment Page 3 of 8 David Bradley Employment Agreement l. The County agrees to budget consideration for and to pay, if approved by the Chair of the Board of County Commissioners and budgeted, the travel and subsistence expenses of Bradley for professional and official travel, meetings and occasions adequate to continue the professional development of Bradley and to adequately pursue necessary official and other functions for the County, including but not limited to meetings and annual conferences of professional associations, state, regional and local leagues of governments and such other national, regional, state and local governmental groups and committees thereof which Bradley serves as a member. Time while at such meetings and conferences is considered time worked. 2. The County agrees to budget consideration for and to pay, if approved by the Chair of the Board of County Commissioners and budgeted, the travel and subsistence expenses of Bradley for short courses, institutes and seminars necessary for his professional development and for the good of the County. Time while at such courses, institutes or seminars is considered time worked. Section 12. General Expenses The County recognizes that certain expenses of a non-personal and generally job-affiliated nature are incurred by Bradley, and agrees to reimburse or to pay said general expenses and the County Auditor may disburse such monies upon receipt of duly executed expense or petty cash vouchers, receipts, statements or personal affidavits, consistent with Chapter 6, Section 12.0 and Appendix D(Travel & Transportation Policy & Procedures) of the Personnel Administration Manual. Such payments are to be regulated by the disbursement rules of the County. Section 13. Community Service Organizations The County recognizes the desirability of representation in and before community service organizations,and Bradley may become a member of community service organizations consistent with Chapter 6, Section 15.0 of the Personnel Administration Manual. Section 14. Personal Business Activities Bradley recognizes that he is in a position of trust regarding the County and shall conduct no personal business activities, which may conflict with the interest of the County. Section 15. Indemnification and Bond 1. Under Chapter 2.05 of the Jefferson County Code(Indemnity of Employee Legal Defense Costs — Claims for Damages), the County shall defend, save harmless and indemnify Bradley against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission in the performance of Bradley's duties as Coroner. 2. Legal representation, provided by the County for Bradley shall extend until final determination of the legal action including any appeals brought by either party the County shall indemnify employee against any losses, damages, judgments, interest settlements, Page 4 of 8 David Bradley Employment Agreement fines,court costs,and expenses of legal proceedings including attorney fees,and any other legalities incurred by, imposed upon, or suffered by Bradley with or resulting from any claim action, suit, or proceeding,actual or threatened relating to the performance of his or her duties. 3. The County agrees to pay all reasonable and necessary litigation expenses of Bradley throughout the pendency of any litigation to which Bradley is a party, witness or advisor to the County. Such expense payments shall continue beyond Bradley's service to the County if litigation is pending. Further, the County agrees to pay Bradley reasonable consulting fees and travel expenses when Bradley serves as a witness,advisor or consultant to the County beyond Bradley's service to the County regarding pending litigation. 4. The County shall pay for any fidelity or other bonds required of Bradley under any law or ordinance. Section 16. Termination and Severance Notice 1. If the Board of County Commissioners decides it will terminate Bradley's employment, it shall endeavor to give Bradley six months' notice for a termination without cause. 2. A termination for cause requires 10-days' notice. 3. Bradley shall give the County at least one month notice before his voluntarily resignation from the appointed position, unless the parties otherwise agree. Section 17. Other Terms and Conditions of EmploN ment The County, in consultation with Bradley, shall fix any such other terms and conditions of employment, as it may determine from time to time, relating to the performance of Bradley, provided such terms and conditions are not inconsistent with or in conflict with this Agreement, the County ordinances or any other law. Section 18. No Reduction of Benefits The County shall not during the term of this Agreement reduce the compensation or other financial benefits of Bradley, except to the degree of such a reduction across-the-board for all management employees of the County. Section 19. Notices 1. Notices under this Agreement shall be given by deposit in the custody of the United States Postal Service,certified mail, postage prepaid, addressed: THE COUNTY: Jefferson County, Washington Chair of the County Commission P.O. Box 1220 Port Townsend, Washington 98368 Page 5 of 8 I t David Bradley Employment Agreement BRADLEY: David Bradley 1615 Parkside Dr. Port Townsend, Washington 98368 2. Notices required under this Agreement may be personally served in the same manner as provided by law. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service. Section 20. General Provisions 1. Each party has read this Agreement in its entirety and knows the contents of this Agreement. The text of this Agreement shall constitute the entire agreement between the parties and its terms are contractual,not a mere recital. Except as specifically provided in this Agreement, this Agreement supersedes all prior or simultaneous representations, discussions, negotiations,and agreements,whether written or oral. 2. It is understood and agreed this Agreement is entered into in the State of Washington. It is agreed this Agreement shall be governed by and construed under the laws of the United States and of the State of Washington as if applied to transactions entered into and to be performed wholly within Washington between Washington residents. No party shall argue or assert than any law other than Washington law applies to the governance or construction of this Agreement. 3. The parties acknowledge there have been no inducements or representations upon which any party have relied entering into this Agreement, except as expressly set forth in this Agreement. 4. The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. 5. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of Bradley. 6. Upon ratification by the Board of County Commissioners, this Agreement shall become effective immediately upon the date first written above. 7. The parties understand, intend, and agree this Agreement and each term, covenants, and provisions of this Agreement shall be enforced to the greatest extent permitted by law. If any provision, or any portion of this Agreement is held unconstitutional, invalid or unenforceable, the remainder of this Agreement, or portion of this Agreement, shall be deemed severable, shall not be affected and shall remain in full force and effect. If any part of this Agreement is found invalid or unenforceable, that part will be amended to achieve as nearly as possible the same economic effect as the original provision and the remainder of this Agreement will remain in full force. Page 6 of 8 4 David Bradley Employment Agreement 8. The County is subject to the Public Records Act, codified at Chapter 42.56 RCW. This Agreement is a"Public Record"subject to the Public Records Act. 9. The parties agree that they shall facilitate,in good faith,the effectuation of this Agreement. 10. The parties agree that each party may sign separate copies of this Agreement and this Agreement will have the same force and effect as if all the parties had signed the original. 11. This Agreement may be amended or supplemented only by a writing signed by duly authorized representatives of all parties. IN WITNESS WHEREOF, the Board of County Commissioners has caused this Agreement to be signed and executed and Bradley has signed and executed this Agreement, both in duplicate,the day and year first written above. SIGNATURES FOLLOW ON THE NEXT PAGE) Page 7 of 8 David Bradley Employment Agreement JEFFERSON COUNTY: BRADLEY: BOARD OF COMMISSIONERS rMw«w Kate ean, Chair r.••` FENSO,I, David Bradley ATTEST: 4: APPROVED AS TO FORM ONLY: rn t. Caroly allaway Philip C. Hunsuck Clerk of the Board Chief Civil Deputy Prosecuting Attorney Page 8 of 8 4 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR AGENDA REQUEST TO: Board of County Commissioners FROM:Mark McCauley DATE:December 23,2024 SUBJECT: Employment Agreement: David Bradley STATEMENT OF ISSUE: A recent Washington Attorney General opinion stating the Coroners may not engage in the practice of law required Jefferson County to meet its coroner obligations in a different manner. This required Jefferson County to change how it meets its coroner obligations. ANALYSIS: James Kennedy,Jefferson County Prosecuting Attorney, in an October 7, 2024 workshop,discussed a number of alternative methods of doing this. The selected method was to enter into an agreement with David Bradley of Bradley-Kosec Funeral Home and Crematory to perform these duties. Following a duly noticed public hearing wherein the Board of Commissioners was asked to adopt an ordinance establishing a separate Office of the Coroner on December 23, 2024 the Board is asked to consider an employment agreement with David Bradley,attached. FISCAL IMPACT: This agreement will cost$1,500 per month for a total of$18,000 and will be paid out of the General Fund Coroner Department—001-151. RECOMMENDATION: That the Board of Commissioners approve the attached employment agreement with David Bradley. REVIIEEEWED BY: i v .2 f Mark McCau ,County Administra D to CONTRACT REVIEW FORM earFa I INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: David Bradley Contract No: DB EMPLOY Contract For: Employment Agreement I erm: Annually On-going COUNTY DEPARTMENT: Human Resourses Contact Person: saran OAetancon Contact Phone:133 Contact email: semeianconOco jeCerson wa us AMOUNT: $18.000 PROCESS: _ Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $18,000 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund# RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES CO I E WI JCC .5 )80 AND CHAPTER 42.23 RCW. CERTIFIED: a N/A:0 Ck P 3C 'may ignature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON ED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT EEN BARRED B ANY FEDERAL, STATE, OR,LOCAL AGENCY. CERTIFIED: a N/A: El i '- Signal Date STEP 3: RISK MANAGEMENT REVIEW(wi11 be adde ectronicalls thrnugh I.aserfichc): Electronically approved by Risk Management on 12/20/2024. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronicall through I.a'erfincel: Electronically approved as to form by PAO on 12/20/2024. PAO negotiated contract. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6:CONTRACTOR SIGNS STEP 7:SUBMIT TO BOCC FOR APPROVAL JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of Commissioners FROM: Amanda Christofferson DATE: 4/6/26 RE: Amend Contract with Washington State Department of Commerce Housing Division-Homelessness Assistance Unit,Document Recording Fee Backfill STATEMENT OF ISSUE: Washington State legislature recogized that the decline in document recording due to the decline in home sales reduced the revenue in the Local Document Fee Program for Affordable/Homeless Housing via State RCW 3622.250. Legislature authorized for local jurisdictions to receive this supplemental/backfill funding via the Washington State Department of Commerce Housing Division Homelessness Assistance Unit. The Amendment adds additional funding for SFY 2026 and funding for SFY 2027. ANALYSIS: The Auditors office will manage and bill the grant. Revenue will be received in Fund 149 and used to support the expense of the Jefferson County Emergency Shelter. FISCAL IMPACT: This is $ 301,346.00 in additional grant revenue, with no match requirement RECOMMENDATION: Staff requests the Board approve a motion to designate the County Administrator to sign the Contract Number: 26-46108-102 A for Document Recording Fee Backfill via Docusign. REVIEWED BY: OD J•r D. Peters, County Administrator Da e CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: WA State Dept.of Commerce Contract No: 26-46108-102 A Contract For: Document Recording Fee Backfill Term: February 1. 2026 - June 30.2027 COUNTY DEPARTMENT: Auditors Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amci-ristofferson@cojefferson.wa.us PROCESS: — AMOUNT: 301,346.00 Exempt from Bid Process Revenue: 301,346.00 Cooperative Purchase Expenditure:Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund # 149 RFP or RFQ Munis Org/Obj it Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIAN C/E WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A:El 4mz— (/L' 3/25/2026 Signature C Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: I I N/A: El 4/ to iLu.1-&' QA-ete 3/25/2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 3/27/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 3/25/2026. Added a PAO signature line. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 Docusign Envelope ID:3F46A585-056E-4012-85F2-467EA13F56FA Mmendment 0Washington State Commerce,Contract Number:26-46108-102 Amendment:A Washington State Department of Commerce os Housing Division PAAHomelessnessAssistanceUnit 1.Contractor 2.Contractor Doing Business As(optional) Jefferson County 1820 Jefferson St. Port Townsend, WA 98368 3.Contractor Representative 4.COMMERCE Representative Amanda Christofferson Esmeralda Zavala Montalvo PO Box 42525 Grant Administrator Compliance Manager 1011 Plum St SE 360-385-9232 360-725-2816 esmeralda.zavala- Olympia,WA 98504-2525 amchristofferson(a.co lefferson.wa.us montalvo@commerce.wa.gov 5.Original Contract Amount 6.Amendment Amount 7.New Contract Amount and any previous amendments) 301,346 470,306 168,%1 8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date Federal:State:X Other: N/A: SFY26 funds:February 1,2026 SFY26 funds:June 30,2026 SFY27 funds:July 1,2026 SFY27 funds:June 30,2027 11.Federal Funds(as applicable): Federal Agency: CFDA Number: N/A N/A N/A 12.Amendment Purpose: Adds SFY26 and SFY27 DRF Backfill Funds. Document Recording Fee Backfill funds are"for maintaining programs and investments"under local homeless housing plans and affordable horsing under RCW 36.22.178.Funds must be prioritized for preserving andmaintainingexistingprogramsandservicelevels,as reported to Commerce in the SFY 2024 Annual Expenditure Report COMMERCE,defined as the Department of Commerce,and the Contractor,as defined above,acknowledge and accept the termsofthisContractAsAmendedandattachmettsandhaveexecutedthisContractAmendmentonthedatebelowtostartasofthedate and year referenced above. The rights and obligations of both parties to this Contract As Amended are governed by this ContractAmendmentandthefollowingotierdocumentsincorporatedbyreference: Contract Terms and Conditions including Attachment B"—Budget.A copy of this Contract Amendment shall be attached to and made a part of the original Contract betweenCOMMERCEandtheContractor.Any reference in the original Contract to the"Contract"shall mean the"Contract as Amended". FOR GRANTEE FOR COMMERCE cE Josh Peters.County Administratcr Tedd Kelleher,Interim Assistant Director Housing Division Date Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE Approved s to fo only: C. 3/25/2026O Philip C.Hunsucker, Date Department of Commerce Chief Civil Deputy Prosecuting Attorney Amendment This Contract is amended as follows: Attachment B Budget Budget Categories Current Contract Amendment New Total Amount and any previous amendments and revisions) Document Recording Fee(DRF)Backfill DRF Backfill 2026 168,961 115,116 284,077 DRF Backfill 2027 186,229 186,229 TOTAL 168,961 301,345 470,306 ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE AND EFFECT 2 0 docusign. Certificate Of Completion Envelope Id:3F46A585-056E-4012-85F2-A67EA13F56FA Status:Sent Subject:Jefferson County-SFY27 DRF Amendment A.docx Division: Community Services and Housing Program:DRF ContractN um ber:26-46108-102 DocumentType: Contract Amendment Source Envelope: Document Pages:2 Signatures:0 Envelope Originator: Certificate Pages:5 Initials:2 Esmeralda Zavala-Montalvo 1011 Plum Street SE AutoNav:Enabled Envelopeld Stamping:Enabled MS 42525 Time Zone:(UTC-08:00)Pacific Time(US&Canada) Olympia,WA 98504-2525 esmeralda.zavala-montalvo@commerce.wa.gov IP Address: 198,238.29.2 Record Tracking Status:Original Holder:Esmeralda Zavala-Montalvo Location: DocuSign 3/25/2026 1:28:49 PM esmeralda.zavala-montalvo@commerce.wa.gov Security Appliance Status:Connected Pool:StateLocal Signer Events Signature Timestamp Julie Montgomery os Sent:3/25/2026 1:34:33 PM S Julie.montgomery@commerce.wa,gov AA Il Viewed:3/25/2026 2:20:01 PM Compliance Team Manager Signed:3/25/2026 2:20:48 PM Washington State Department of Commerce Signature Adoption: Pre selected Style Security Level:Email,Account Authentication Using IP Address: 198.239.10.164 None) Electronic Record and Signature Disclosure: Not Offered via Docusign Kathy Kinard DS Sent:3/25/2026 2:20:49 PM Kathy.Kinard@commerce.wa.gov Viewed:3/25/2026 2:30:36 PM Managing Director Signed:3/25/2026 2:31:43 PM Security Level:Email,Account Authentication Signature Adoption:Pre-selected Style None) Using IP Address: 147.55.134.118 Electronic Record and Signature Disclosure: Not Offered via Docusign Josh Peters Sent:3/25/2026 3:28:26 PM Jdpeters@co.jefferson.wa.us Security Level:Email,Account Authentication None) Electronic Record and Signature Disclosure: Accepted: 10/22/2025 12:42:21 PM ID:7f50aebf-b231-4e06-b170-3dc0ca7d49c8 Tedd Kelleher tedd.kelleher@commerce.wa.gov Security Level: Email,Account Authentication None) Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Amanda M.Christofferson VIEWED Sent:3/25/202E 2:31:44 PM AMchristofferson@co.jefferson.wa.us Viewed:3/25/2026 3:28:25 PM REPAH representative for HRGP Security Level: Email,Account Authenticatioi Us ng IP Address:64.184.145.20 None) Electronic Record and Signature Disclosure: Accepted:3/25/2026 3:28:25 PM ID:7f75f01 a-81 ae-4f91-9ef6-88fc80c8dd93 Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/25/2026 1:34:33 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Parties agreed to:Josh Peters,Amanda M. 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Docusign Envelope ID:F1 D8666F-0380-4987-8038-1 DE7A063D4C9 Washington State Department of 40 Commerce Interagency Agreement with Jefferson County Through Housing Division Homelessness Assistance Unit Contract Number: 26-46108-102 For Document Recording Fee Backfill Dated: July 1, 2025 Docusign Envelope ID:Fl D8666F-0380-4987-8038-1 DE7A063D4C9 1dP Washing:on Slate 9410 Commerce Table of Contents FACE SHEET 3 SPECIAL TERMS AND CONDITIONS 4 1. AUTHORITY 4 2. CONTRACT MANAGEMENT 4 3. COMPENSATION 4 4. BILLING PROCEDURES AND PAYMENT 4 5. SUBCONTRACTOR DATA COLLECTION 5 6. INSURANCE 5 7. FRAUD AND OTHER LOSS REPORTING 6 8. ORDER OF PRECEDENCE 6 GENERAL TERMS AND CONDITIONS 7 1. DEFINITIONS 7 2. ALL WRITINGS CONTAINED HEREIN 7 3. AMENDMENTS 7 4. ASSIGNMENT 7 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION 7 6. COPYRIGHT 8 7. DISPUTES 8 8. GOVERNING LAW AND VENUE 8 9. INDEMNIFICATION 9 10. LICENSING,ACCREDITATION AND REGISTRATION 9 11. RECAPTURE 9 12. RECORDS MAINTENANCE 9 13. SAVINGS 9 14. SEVERABILITY 9 15. SUBCONTRACTING 9 16. SURVIVAL 10 17. TERMINATION FOR CAUSE 10 18. TERMINATION FOR CONVENIENCE 10 19. TERMINATION PROCEDURES 10 20. TREATMENT OF ASSETS 11 21. WAIVER 11 ATTACHMENT A:SCOPE OF WORK 12 ATTACHMENT B:BUDGET 13 ATTACHMENT C:COMPLAINT PROCEDURE 14 Page 2of16 Docusign Envelope ID:F1D8666F-0380-4987-8038-1DE7A063D4C9 30Washing:on State Department of 940 Commerce Face Sheet Contract Number:26-46108-102 Washington State Department of Commerce DS Housing Division -Homelessness Assistance Unit(HAU) PAA 1.Contractor 2. Contractor Doing Business As(as applicable) Jefferson County 1820 Jefferson St. Port Townsend, WA 98368 3.Contractor Representative 4.COMMERCE Representative Amanda Christofferson Esmeralda Zavala Montalvo Grant Administrator Compliance Manager 360-385-9232 360-725-2816 amch ristofferson aco.iefferson.wa.0 s esmeraldazavala- mon talvo@commerce.wa.gov 5.Contract Amount 6.Funding Source 7.Start Date 8.End Date 168,961 Federal: State:® Other: N/A: El July 1,2025 June 30,2027 9. Federal Funds(as applicable) Federal Agency: ALN N/A N/A N/A 10.Tax ID#11.SWV# 12.UBI# 13.UEI# N/A 0002430-28 161-001-169 FGN7DDMJA7H7 14.Award Method NOFO/RFX# Proviso# Direct:® Competitive:0 N/A N/A 15.Contract Purpose Document Recording Fee Backfill funds are "for maintaining programs and investments"under local homeless housing plans and affordable housing under RCW 36.22.178. Funds must be prioritized for preserving and maintaining existing programs and service levels, as reported to Commerce in the SFY 2024 Annual Expenditure Report COMMERCE, defined as the Department of Commerce,and the Contractor,as defined above, acknowledge and accept the terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their respective agencies.The rights and obligations of both parties to this Contract are governed by this Contract and the following documents incorporated by reference: Contractor Terms and Conditions including Attachment A"-Scope of Work,Attachment"B" —Budget, and Attachment"C"—Complaint Procedure. FOR CONTRACTOR FOR COMMERCE D 0 a,n CountyJoseAdministratorTeddKelleher,Interim Assistant Director Housing Division Signature Date 2/,/ /2 APPROVED AS TO FORM ONLY Date BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE A pr m only:I for 08/06/2025 Philip C.Hunsucker, Date Chief Civil Deputy Prosecuting Attorney Page 3 of 16 Docusign Envelope ID F 1 D8666F-0380-4987-8038-1 DE7A063D4C 4 940 1111111111'I'I'1' Face Sheet Contract Number: 26-46108-102 Washington State Department of Commerce Ds Housing Division - Homelessness Assistance Unit (HAU) 5A/ 1.Contractor 2. Contractor Doing Business As(as applicable) Jefferson County 1820 Jefferson St Port Townsend. WA 98368 3. Contractor Representative 4. COMMERCE Representative Amanda Christofferson Esmeralda Zavala Mon talvo Grant Administrator Compliance Manager 360-385-9232 360-725-2816 amchnstoffersonOco jefferson.wa us esmeralda zavala- montalvo@commerce wa.gov 5.Contract Amount 16. Funding Source 7. Start Date 8. End Date 168.961 Federal: E State:IE Other: N/A: July 1 2025 June 30 2027 9. Federal Funds(as applicable) Federal Agency: ALN N/A N/A N/A 10.Tax ID#11.SWV# 12.UBI# 13.UEI# N/A 0002430-28 161-001-169 FGN7DDMJA7H7 14.Award Method NOFO/RFX# Proviso# Direct: ':i Competitive: N/A N/A 15.Contract Purpose Document Recording Fee Backfill funds are "for maintaining programs and investments" under local homeless housing plans and affordable housing under RCW 36.22.178. Funds must be prioritized for preserving and maintaining existing programs and service levels as reported to Commerce in the SFY 2024 Annual Expenditure Report COMMERCE. defined as the Department of Commerce. and the Contractor, as defined above. acknowledge and accept the terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their respective agencies The rights and obligations of both parties to this Contract are governed by this Contract and the following documents incorporated by reference Contractor Terms and Conditions including Attachment Scope of Work. Attachment "B. —Budget. and Attachment 'C" —Complaint Procedure FOR CONTRACTOR FOR COMMERCE ADS 0,..Signea ny Josh D Peters 8SAC:f C`ftOC42 Josh Peters. County Administrator Tedd Kelleher, Interim Assistant Director Signed by Housing Division Pet"i.b 8/12/2025 1 5 34 PM PDT Ignfuf °' Date 8/12/2025 I 9 10 AM PDT APPROVED AS TO FORM ONLY Date BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE gage 3 of 16 Docusign Envelope ID:F1D8666F-0380-4987-8038-1DE7A063D4C9 4®.washing:on Stale Department of v40 Commerce Special Terms and Conditions 1. AUTHORITY COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34 RCW. 2. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Contract. The Representative for the Contractor and their contact information are identified on the Face Sheet of this Contract. 3. COMPENSATION COMMERCE shall pay an amount notto exceed$168,961 for the performance of all things necessary for or incidental to the performance of work as set forth in the Scope of Work. Grantee's compensation shall be based on the terms of the Scope of Work and Budget. Expenses Grantee shall receive reimbursement for approved expenses as identified below or as authorized in advance by COMMERCE as reimbursable.The maximum amountto be paid to the Grantee for authorized expenses shall not exceed$168,961,which amount is included in the Grant total above. If travel is required to complete the scope of work and is approved in advance in writing,reimbursable travel expenses may include airfare (economy or coach class only), other transportation, lodging, and food necessary during periods of required travel.Grantee shall be reimbursed at a rate not to exceed the current state rate and in accordance with the State of Washington Office of Financial Management Travel Regulations. 4. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Grantee upon acceptance of deliverables orservices provided and receipt of properly completed invoices,which shall be submitted to COMMERCE via the Contracts Management System CMS). The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed,the progress of the project, and any expenses to be reimbursed.The invoice shall include Grant Number 26-46108-102. If applicable, Grantee must also include attachments that describe and document, to COMMERCE's satisfaction,a detailed description of the work performed, progress of the project, and/or receipts or other proof of payment.Except for approved indirect costs,if any,or as otherwise authorized by COMMERCE in writing, a receipt must accompany every expense in the amount of $50.00 or more to receive reimbursement.COMMERCE may request additional documentation at any time. Any expense reimbursed under this Grant which is later determined to be unallowable must be repaid according to the terms COMMERCE provides. Payment shall be considered timely if made by COMMERCE within thirty(30) calendar days after receipt of properly completed invoices.Payment shall be made electronically utilizing Grantee's Statewide Vendor SWV)number. Page 4 of 16 Docusign Envelope ID:F1D8666F-0380-4987-8038-IDE7A063D4C9 Washmy:on State Department of 940 Commerce COMMERCE may, in its sole discretion,terminate this Grant or withhold payments if the Grantee fails to satisfactorily comply with any term or condition of this Grant. No payments in advance or in anticipation of services or su ppliesto be provided underthisAgreementshall be made by COMMERCE.No payments in advance of or in anticipation of any expense reimbursable under this Grant shall be made by COMMERCE If subgranting an d/orsubcontracting is authorized by COMMERCE,all Su bgrantee/Subcontractor payments are reimbursable expenses within the meaning of this Agreement.Grantee must h ave,and may be required to demonstrate, the means to pay each and every Subgrantee/Subcontractor. Failure to pay Subgrantees/Subcontractors as agreed may result in suspension or termination of this Grant. Invoices and End of Fiscal Year Invoices are due on the 20th of the month following the provision of services. Final in voices fora state fiscal year may be due soon erth an the 20th and Commerce will provide notification of the end of fiscal year due date. The Contractor must invoiceforall expenses from the beginning of the contractthrough June 30,regardless of the contract start and end date. Duplication of Billed Costs The Contractor shall not bill COMMERCE for services performed under this Agreement,and COMMERCE shall not pay the Contractor,if the Contractor is entitled to payment or has been or will be paid by any other source,including grants,for that service. Disallowed Costs The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its su bgran tees. Unless otherwise authorized by COMMERCE in writing, reimbursable payroll costs shall not include employee overtime nor bonus pay. COMMERCE may, in its sole discretion,withhold ten percent(10%)from each payment until acceptance by COMMERCE of the final report(or completion of the project,etc.). Cost Date Allowable expenses paid by Grantee from July 1,2025 through the end date listed on the Face Sheet are eligible for reimbursement under this Contract subject to reimbursement requirements stated herein. 5. SUBCONTRACTOR DATA COLLECTION Contractorwill submit reports,in a form and format to be provided by Commerce and at intervals as agreed by the parties,regarding work under this Contract performed by subcontractors and the portion of Contract funds expended for work performed by subcontractors,including but not necessarily limited to minority- owned, woman-owned, and veteran-owned business subcontractors. "Subcontractors" shall mean subcontractors of any tier. 6. INSURANCE Each party certifies that it is self-insured under the State's or local government self-insurance liability program and shall be responsible for losses for which it is found liable. Additionally, the Contractor is responsible for ensuring that any Subgrantees provide adequate insurance coverage for the activities arising out of subgrants, as follows: Page 5 of 16 Docusign Envelope ID:F1D8666F-0380-4987-8038-1DE7A063D4C9 dr%Washing:on Stale Depa'tment of 940 Commerce Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance Policy, including contractual liability,written on an occurrence basis, in adequate quantity to protect against legal liability arising out of Subgrant activity but no less than$1,000,000 per occurrence. Automobile Liability. In the event that performance pursuant to this Grant involves the use of vehicles,owned or operated by the Subgrantee, automobile liability insurance shall be required.The minimum limit for automobile liability is$1,000,000 per occurrence,using a Combined Single Limit for bodily injury and property damage. 7. FRAUD AND OTHER LOSS REPORTING Contractor shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this Contract immediately or as soon as practicable to the Commerce Representative identified on the Face Sheet. 8. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract,the inconsistency shall be resolved by giving precedence in the following order: Applicable federal and state of Washington statutes and regulations Special Terms and Conditions General Terms and Conditions Attach ment A—Scope of Work Attachment B—Budget CHG Guidelines,incorporated by reference on the Face Sheet. Page 6 of 16 Docusign Envelope ID:F1D8666F-0380-4987-8038-1DE7A063D4C9 t' la waslung'on State 9., Commerce General Terms and Conditions 1. DEFINITIONS As used throughout this Contract,the following terms shall have the meaning set forth below: A. "Authorized Representative"shall mean the Director and/or the designee authorized in writing to act on the Director's behalf. B. "COMMERCE"shall mean the Washington Department of Commerce. C. "Contract" or "Agreement"or "Grant" means the entire written agreement between COMMERCE and the Contractor,including any Attachments,docu ments,or materials incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract shall be the same as delivery of an original. D. "Contractor'or "Grantee"shall mean the entity identified on the face sheet performing service(s) under this Contract,and shall include all employees and agents of the Contractor. E. "Personal Information"sh all mean information identifiable to any person,including,but not limited to, in formation that relates to a person's name,health,finances,education,business,use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers, and Protected Health Information"underthe federal Health Insurance Portability and Accountability Act of 1996(HIPAA). F. "State" shall mean the state of Washington. G. "Subcontractor"shall mean one not in the employment of the Contractor,who is performing all or part of those services underthis Contract under a separate contract with the Contractor.The terms subcontractor"and"subcontractors"mean subcontractor(s)in any tier. 2. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon by the parties.No other understandings, oral or otherwise,regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 3. AMENDMENTS This Contract may be amended by mutual agreementofthe parties.Such amen dmentsshall notbe binding unless they are in writing and signed by personnel authorized to bind each of the parties. 4. ASSIGNMENT Neitherthis Contract,work thereunder,nor any claim arising underthis Contract,shall be transferred or assigned by the Contractor without prior written consent of COMMERCE. 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION A. "Confidential Information"as used in this section includes: i. All material provided to the Contractor by COMMERCE that is designated as"confidential"by COMMERCE; ii. All material produced by the Contractor that is designated as"confidential"by COMMERCE; and iii. All Personal Information in the possession of the Contractor that may not be disclosed under state or federal law. Page 7 of 16 Docusign Envelope ID:F1D8666F-0380-4987-8038-1DE7A063D4C9 vashing:on State Depa,tment of 940 Commerce B. The Contractor shall comply with all state and federal laws related to the use,sharing,transfer,sale, or disclosure of Confidential Information.The Contractor shall use Confidential Information solely for the purposes of this Contract and shall not use,share,transfer,sell or disclose any Confidential Information to any third party except with the prior written con sent of COMMERCE or as may be required by law.The Con tractor shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request,the Contractor shall provide COMMERCE with its policies and procedures on confidentiality.COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Contractor shall make the changes within the time period specified by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Contractor against unauthorized disclosure. C. Unauthorized Use or Disclosure.The Contractor shall notify COMMERCE within five(5) working days of anyunauthorized use or disclosure of any confidential information,and shall take necessary steps to mitigate the harmfu I effects of such use or disclosure. 6. COPYRIGHT Unless otherwise provided,all Materials produced under this Contract shall be considered"works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered"works for hire" underthe U.S. Copyright laws,the Contractor hereby irrevocably assigns all right,title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. Materials" means all items in any format and includes,but is not limited to, data, reports, documents, pamphlets,advertisements,books,magazines,surveys,studies,computer programs,films,tapes,and/or sound reproductions."Ownership"includes the rightto copyright,patent,register and the ability to transfer these rights. For Materials that are delivered underthe Contract,butth at incorporate pre-existing materials notproduced under the Contract,the Contractor hereby grants to COMMERCE a non exclusive,royalty-free,irrevocable license(with rights to sublicense to others) in such Materials to translate, reproduce,distribute,prepare derivative works, publicly perform,and pu blicly display.The Contractor warrants and represents that the Contractor has all rights and permissions,including intellectual property rights,moral rights and rights of publicity,necessary to grant such a license to COMMERCE. The Contractor shall exert all reasonable effort to advise COMMERCE,at the time of delivery of Materials furnished u nderthis Contract,of all known or potential invasions of privacy contained therein and of any portion of such documentwhich was not produced in the performan ce of this Contract.The Contractorshall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Contractor with respect to any Materials delivered under this Contract.COMMERCE shall have the rightto modify or remove any restrictive markings placed upon the Materials by the Contractor. 7. DISPUTES In the event that a dispute arises under this Agreement,it shall be determined by a Dispute Board in the following manner:Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to th e Dispute Board.The Dispute Board shall review the facts,Agreementterrns and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto.As an alternative to this process,either of the parties may request intervention by the Governor,as provided by RCW 43.17.330, in which event the Governor's process will control. 8. GOVERNING LAW AND VENUE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. Page 8 of 16 Docusign Envelope ID:F1D8666F-0380-4987-8038-1 DE7A063D4C9 7f9.Washing:on Stale Department of V40 Commerce 9. INDEMNIFICATION Each party shall be solely responsible for the acts of its employees,officers,and agents. 10. LICENSING,ACCREDITATION AND REGISTRATION The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Contract. 11. RECAPTURE In the event that the Contractor fails to perform this Contract in accordance with state laws,federal laws, and/or the provisions of this Contract,COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Contractor of funds under this recapture provision shall occur within the time period specified by COMMERCE.In the alternative,COMMERCE may recapture such funds from payments due under this Contract. 12. RECORDS MAINTENANCE The Contractorshall maintain books,records,documents,data and otherevidence relating to this contract and performance of the services described herein,including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Contract. The Contractor shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Contract, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMME RCE,th e Office of the State Auditor,and federal and state officials so authorized by law,regu lation or agreement. If any litigation,claim or audit is started before the expiration of the six(6)year period,the records shall be retained until all litigation,claims,or audit findings involving the records have been resolved. 13. SAVINGS In the event funding from state,federal,or other sources is withdrawn,reduced,or limited in anyway after the effective date of this Contract and prior to normal completion,COMMERCE may suspend or terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day notice requirement.In lieu of termination,the Contract may be amended to reflect the new funding limitations and conditions. 14. SEVERABILITY The provisions of this Contract are intended to be severable.If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Contract. 15. SUBCONTRACTING The Contractor may only subcontract work contemplated underthis Contract if it obtains the prior written approval of COMMERCE. If COMMERCE approves subcontracting,the Contractor shall maintain written procedures related to subcontracting,as well as copies of all subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they relate to this Contract;(b)prohibit the Contractor from subcontracting with a particular person or entity;or c)require the Contractor to rescind or amend a subcontract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract.The Contractor sh all appropriately mon itorthe activities of the Subcontractorto assure fiscal conditions of this Contract.In no event shall the existence of a subcontract operate to release Page 9 of 16 Docusign Envelope ID: F1D8666F-0380-4987-8038-1DE7A063D4C9 AG7 .Washrig:on State Department of vi a Commerce or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the Contractor's duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor's performance of the subcontract. 16. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance,cancellation or termination of this Contract shall so survive. 17. TERMINATION FOR CAUSE In the event COMMERCE determines the Contractor has failed to comply with the conditions of this Contract in a timely manner,COMMERCE has the right to suspend or terminate this Contract. Before suspending or terminating the Contract,COMMERCE shall notify the Contractor in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the Contract may be terminated or suspended. In the eventof termination or suspension,the Contractor shall be liable for damages as authorized by law including,but not limited to, any cost difference between the original contractand the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding,mailing,advertising and staff time. COMMERCE reserves the rightto suspend all orpart of the Contract,withhold furtherpayments,or prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to terminate the Contract. A termination shall be deemed a "Termination for Convenience" if it is determined that the Contractor: (1) was not in default;or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this Contract are not exclusive and are,in addition to any other rights and remedies,provided by law. 18. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract,COMMERCE may,by ten(10)businessdays'written notice, beginning on the second day after the mailing,terminate this Contract,in whole or in part. If this Contract is so terminated,COMMERCE shall be liable only for payment required under the terms of this Contract for services rendered or goods delivered prior to the effective date of termination. 19. TERMINATION PROCEDURES Upon termination of this Contract,COMMERCE, in addition to any other rights provided in this Contract, may require the Contractor to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this Contract as has been terminated.The provisions of the"Treatment of Assets"clause shall apply in such property transfer. COMMERCE shall pay to the Contractor the agreed upon price,if separately stated, for completed work and services accepted by COMMERCE,and the amount agreed upon by the Contractor and COMMERCE for(i)completed work and services for which no separate price is stated, (ii)partially completed work and services, (iii)other property or services that are accepted by COMMERCE, and(iv) the protection and preservation of property,unless the termination is for default,in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the"Disputes"clause of this Contract.COMMERCE may with hold from any amounts due the Contractor such sum as the Authorized Representative determin es to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract. After receipt of a notice of termination,and except as otherwise directed by the Authorized Representative, the Contractor shall: Page 10 of 16 Docusign Envelope ID:F1D8666F-0380-4987-8038-1DE7A063D4C9 A Washing:on StateDepartmentof V40 Commerce A. Stop work under the Contract on the date,and to the extent specified,in the notice; B. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the Contract that is not terminated; C. Assign to COMMERCE,in the manner,at the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Contractor under the orders and subcontracts so terminated, in which case COMMERCE has the right, at its discretion,to settle or pay any or all claims arising out of the termination of such orders and subcontracts; D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts,with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; E. Transfer title to COMMERCE and deliver in the manner,at the times, and to the extent directed by the Authorized Representative any property which,if the Contract had been completed,would have been required to be furnished to COMMERCE; F. Complete performance of such part of the work as shall noth eve been terminated by the Authorized Representative;and G. Take such action as may be necessary,or as the Authorized Representative may direct, for the protection and preservation of the property related to this Contract,which is in the possession of the Contractor and in which COMMERCE has or may acquire an interest. 20. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall remain in COMMERCE.Title to all property furnished by the Contractor,for the cost of which the Contractor is entitled to be reimbursed as a direct item of cost under this Contract, shall pass to and vest in COMMERCE upon delivery of such property by the Contractor. Title to other property,the cost of which is reimbursable to the Contractor under this Contract, shall pass to and vest in COMMERCE upon(I)issuance for use of such property in the performance of this Contract, or (ii) commencement of use of such property in the performance of this Contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part,whichever first occurs. A. Any property of COMMERCE furnished to the Contractorshall,unless otherwise provided herein or approved by COMMERCE,be used only for the performance of this Contract. B. The Contractor shall be responsible forany loss ordamage to property of COMMERCE that results from the negligence of the Contractor or which results from the failure on the part of the Contractor to maintain and administer that property in accordance with sound management practices. C. If any COMMERCE property is lost,destroyed or damaged,the Contractorshall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Contractorshall surrenderto COMMERCE all property of COMMERCE priorto settlement upon completion,termination or cancellation of this Contract. E. All reference to the Contractor under this clause shall also include Contractor's employees,agents or Subcontractors. 21. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by Authorized Representative of COMMERCE. Page 11 of 16 Docusign Envelope ID:F1D8666F-0380-4987-8038-1DE7A063D4C9 Washington State Deparment of IPS Commerce Attachment A: Scope of Work Document Recording Fees (DRF) Backfill must be prioritized for preserving and maintaining existing program levels and service levels. Allowable uses for these funds are for any allowable Consolidated Homeless Grant activity and any allowable activity pursuant to uses of local document recording fees. Lead and subgrantees must commit to reporting quality and timely HMIS data for projects funded with DRF Backfill. Page 12 of 16 Docusign Envelope ID:F1D8666F-0380-4987-8038-1DE7A063D4C9 A) Washington Slate Depatrnentof 940 Commerce Attachment B: Budget DRF Backfill SFY 2026 168,961 Total $168,961 Page 13 of 16 Docusign Envelope ID:F1D8666F-0360-4987-8038-IDE7A063D4C9 QQ®Washing:on Stale Department of V40 Commerce Attachment C: Complaint Procedure Lead/subgrantees must have a complaint procedure for: all households seeking or receiving services, employees and volunteers, and public upon request The Complaint Procedure must include: Contact information for who is responsible for handling complaints A description of how to submit a complaint The submission process must allow for submission of anonymous complaints. An anonymous complaint and/or a complaint submitted using an alias must be identified as such for records purposes. Timelines, including expected follow-up response times. V A description of how complaints will be addressed at the lead/subgrantee level. The complaint procedure must: Be in written form using plain talk language, including how to request translation services or other accommodations and assistance needed to complete the complaint. Be posted at facilities and on websites. Be available to the public upon request. Be accessible to all households seeking or receiving services. Be communicated and provided to households, including within all materials, such as client handbooks and signatory paperwork, and discussed/verbalized during intake. Be provided to all employees upon hiring. Must prohibit any form of retaliation via fines,fees, or other strictly enforced contractual terms. Explain how to escalate the complaint for external review if the issue has been unsatisfactorily resolved with the lead/subgrantee, or if the person is fearing retaliation, including: How to escalate the complaint to the lead grantee, if applicable How to escalate the complaint to Commerce, including submitting anonymously, via the Commerce CHG Program Manager or Commerce's Quality Assurance Manager. The lead/subgrantee's internal complaint procedure must be implemented first before escalating it to the external process of the lead grantee or Commerce, unless the person filing a complaint fears retaliation working with the internal complaint process. Lead/subgrantees are required to maintain a complaint log. The complaint log will indicate the complaint and actions taken to resolve the complaint. The complaint log may be reviewed during monitoring or upon request by Commerce. The complaint procedure does not replace landlord-tenant law or established processes such as Medicaid fair hearings processes. Page 14 of 16 Docusign Envelope ID:F1D8666F-0380-4987-8038-1DE7A063D4C9 e›A washing:on StaleglDepartmentof Vim®Commerce Note: Some federal funding sources also require that the U.S. Department of Housing and Urban Development (HUD) also be listed for complaint submission if all other avenues have been exhausted. Page 15 of 16 Docusign Envelope ID:F1D8666F-0380-4987-8038-1DE7A063D4C9 V.Washing:on State Department of 40 Commerce Page 16 of 16 0 docusign. r.._.Y i T y 1-•'" n--.{""^-i :3'-t''.">:•'}i r Z- ` ,# e- .<.j: 7;'- `j ,1' eCertl(yate of Complettan _.. ..-. _... ...K --..f - Envelope Id:F1D8666F-0380-4987-8038-1DE7A063D4C9 Status:Sent Subject:Complete with Docusign:Jefferson-DRF SFY 2026 Contract.pdf Division: Community Services and Housing Program:CHG ContractNumber:2 6-461 08-1 0 2 DocumentType:Contract Source Envelope: Document Pages: 16 Signatures:0 Envelope Originator: Certificate Pages:5 Initials:2 - Esmeralda Zavala-Montalvo AutoNav:Enabled 1011 Plum Street SE Envelopeld Stamping:Enabled MS 42525 Time Zone:(UTC-08:00)Pacific Time(US&Canada) Olympia,WA 98504-2525 esmeralda.zavala-montalvo@commerce.wa.gov IP Address:198.238.6.146 RecohTt•a1C1 .Ase...W-w r. 1 t Status:Original Holder:Esmeralda Zavala-Montalvo Location:DocuSign 7/24/2025 6:01:32 PM esrneralda.zavala-montalvo@commerce.wa.gov Security Appliance Status:Connected Pool:StateLocal Storage Appliance Status:Connected Pool:Washington State Department of Commerce Location:Docusign Signer Events Signature :'_ a -1 imestampK'' _ r' ' Julie Montgomery DS Sent:7/24/2025 6:05:32 PM julie.montgomery@commerce.wa.gov IAA Viewed:7/25/2025 6:53:32 AM Washington State Department of Commerce Signed:7/25/2025 6:56:18 AM Security Level:Email,Account Authentication None) Signature Adoption:Pre-selected Style Using IP Address:198.238.8.147 Electronic Record and Signature Disclosure: Not Offered via Docusign Kathy Kinard OS Sent:7/25/2025 6:56:20 AM Kathy.Kinard@commerce.wa.gov Viewed:7/25/2025 7:42:48 AM Managing Director Signed:7/25/2025 7:43:41 AM Security Level:Email,Account Authentication None) Signature Adoption:Pre-selected Style Using IP Address:147.55.149.142 Electronic Record and Signature Disclosure: Not Offered via Docusign Josh Peters Sent:7/25/2025 1:42:45 PM Jdpeters@co.jefferson.wa.us Security Level:Email,Account Authentication None) Electronic Record and Signature Disclosure: Accepted:7/22/2025 8:01:34 AM ID:816874bd-33be-406c-a516-549dc439d7ad Tedd Kelleher tedd.kelleher@commerce.wa.gov Security Level:Email,Account Authentication None) Electronic Record and Signature Disclosure: Not Offered via Docusign i'+...--- ;':.- 0.,-., c:-,,!:i •.,,?;. ?'.:t4 p;'.„';)1,. -= Z'-',''.'f:' ".1.'i !.•,:::-.1 : ;',.; :5,1..i 2 Cl- f •%).4., 441 e(4,::::!..,..,..;:',, .;•.':;,..:- .--.- , '..f--4-. ....:4 < u, d.., -.. -,,, .:::.i:t: T-,-,*0 rvs.,-.1.i ,.......... :-3..,.,.-••! .. 4. .....•:..‹.!%1. 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'uj, 4,,x c 0 < a ct u)- I" Electronic Record and Signature Disclosure created on:8/11/2020 4:44:12 PM Parties agreed to:Josh Peters,Amanda M.Christofferson ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time,Washington State Department of Commerce(we, us or Company) may be required by law to provide to you certain written notices or disclosures.Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure(ERSD),please confirm your agreement by selecting the check-box next to I agree to use electronic records and signatures'before clicking `CONTINUE' within the DocuSign system. 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Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically,which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD,and(i)that you are able to print on paper or electronically save this ERSD for your future reference and access;or(ii)that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein,then select the check-box next to `I agree to use electronic records and signatures'before clicking `CONTINUE'within the DocuSign system. By selecting the check-box next to `I agree to use electronic records and signatures',you confirm that: You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access;and Until or unless you notify Washington State Department of Commerce as described above,you consent to receive exclusively through electronic means all notices, disclosures,authorizations,acknowledgements,and other documents that are required to be provided or made available to you by Washington State Department of Commerce during the course of your relationship with Washington State Department of Commerce. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Amanda Christofferson,Grants Administrator DATE: August 11,2025 SUBJECT: Contract with Washington State Department of Commerce Housing Division- Homelessness Assistance Unit,Document Recording Fee Backfill STATEMENT OF ISSUE: Washington State legislature recognized that the decline in document recording due to the decline in home sales reduced the revenue in the Local Document Fee Program for Affordable/Homeless Housing via State RCW 36.22.250. They authorized for local jurisdictions to receive this supplemental/backfill funding via the Washington State Department of Commerce Housing Division—Homelessness Assistance Unit. ANALYSIS: The Auditors office will manage and bill the grant. Revenue will be received in Fund 149 and used to support the expense of the Jefferson County Emergency Shelter. FISCAL IMPACT: This is$168,961 in grant revenue, with no match requirement. RECOMMENDATION: Staff requests the Board approve a motion to designate the County Administrator to sign the Contract Number: 26-46108-102 for:Document Recording Fee Backfill via Docusign. REVIEWED BY: Jos eters, County Administrator Date 020. e`1` r ° I k Dolt ed rl 2 Vw b r CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE'ON THE NEXT PAGE) CONTRACT WITH: Washington State Department of Commerce Contract No: 26-46108-102 Contract For: Document Recording Fee Backfill Term: 7/1/2025-6/30/2027 COUNTY DEPARTMENT: Jefferson County Auditors Office Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amchristofferson@co.jefferson.wa.us AMOUNT: 168,961.00 PROCESS: ^ Exempt from Bid Process Revenue: 168,961.00 Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund# 149 RFP or RFQ Munis Org/Obj 14933404/334091 Other: Grant APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: El N/A:[] 4`ta,gedeL C1rti.Q od PL 7/25/2025 Signature ( Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: El N/A: fl 4madt6d2 ellua72L4 Qiiasrt- 7/25/2025 Signature CC Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 8/6/2025. Signature line is for County Administrator, not BoCC Chair. Presuming this is appopriate, County Administrator will sign via DocuSign once Board approves contract. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 8/6/2025. State grant agreement. Hard to change. If final signatures are through DocuSign, please send the DocuSign link for PAO signature to PAOChiefCivil@co.jefferson.wa.us. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To:Board of Commissioners Josh Peters, County Administrator From: Eric Kuzma, Public Works Director Agenda Date: April 6, 2026 Subject: Federal Lands Access Program Amendment 0001 to Grant Agreement No. 690567240004 Upper Hoh Road Phase 2, and Two Trout Creek Culvert Replacement Statement of Issue: Execution of an amendment to Federal Lands Access Program FLAP) Grant Agreement with FHWA-Western Federal Lands Highway Division (WFLHD) for the Upper Hoh Road Phase 2 project and the Two Trout Creek Culvert Replacement project. Analysis/Strategic Goals/Pro's & Con's: The grant agreement amendment will provide federal funding for an interpretive sign fabrication and installation at Upper Hoh Road, and tree removal at Two Trout Creek Culvert Replacement (Oil City Road MP 0.5). WFLHD requires assistance from Jefferson County on these project tasks and will reimburse Jefferson County through this grant amendment. The original grant agreement was for post-construction obligations for the Upper Hoh Road Phase 2 project. Those obligations are ongoing, and include riparian tree planting, monitoring of vegetation and wetland mitigation establishment, and monitoring of Engineered Log Jam performance. Fiscal Impact/Cost Benefit Analysis: This amendment will increase the grant agreement amount by $65,500, from $165,000 to $230,500. The amendment will provide 100% funding for the sign installation and tree removal. Recommendation: Public Works recommends the Board execute the Grant Agreement amendment with WFLHD by signing and returning the one original to Public Works. A fully executed copy will be returned to the Board after execution by WFLHD. Department Contact: Mark Thurston, P.E., Project Manager, 385-9210. Reviewed By: 4/1/26 Josh Peters, County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) FUL'et( "PiCONTRACTWITH: U.S.Department of Transportation/Federal Highway Administration Contract No: Contract For: Upper Hoh River Road Phase 2/Two Trout Creek Culvert Replacement Term: COUNTY DEPARTMENT: Public Works Contact Person:Mark Thurston,Chris Spoil Contact Phone: Ext.210,Ext.208 Contact email: mlhurston@co Jefferson wa us,cspall@co Jefferson wa us AMOUNT: $ss,soo PROCESS: Exempt from Bid Process Revenue: 33320.22000 Cooperative Purchase Expenditure: sssoo.lo Competitive Sealed Bid Matching Funds Required: yes Small Works Roster Sources(s) of Matching Funds WSDOT Toll Credits Vendor List Bid Fund# RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP l: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: o N/A:E1 2, th 2/24 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: El N/A: a 7,0141- - 3/1z2(p/ Signature Datc 7ST 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 3/18/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): El Ironically approved as to form by PAO on 3/18/2026. ontract signed on 3/18/26 by JBL STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL I ASSISTANCE AGREEMENT 1. Award No. 2. Modification No.3. Effective Date 4. CFDA No. 6905672440004 0001 See Block 27 20.224 5. Awarded To 5. Sponsoring Office 7. Period of Performance JEFFERSON COUNTY PUBLIC WORKS DEPARTMENT FEDERAL HIGHWAY ADMINISTRATION 07/22/2024 Attn: CATHY TAYLOR FHWA WESTERN FED LANDS DIVISION through 623 SHERIDAN ST 610 E FIFTH STREET 05/01/2027 PORT TOWNSEND WA 983682439 Vancouver WA 98661 8. Type of Agreement 9. Authority 10. Purchase Request or Funding Document No. O Grant HFLWCA260006PR Cooperative Agreement Other 11. Remittance Address 12. Total Amount 13. Funds Obligated JEFFERSON COUNTY PUBLIC WORKS DEPARTMENT Govt. Share: $230,500.00 This action: $65,500.00 Attn: JEFFERSON COUNTY DEPARTMENT OF PUBL 623 SHERIDAN ST Cost Share : $0.00 Total 230,500.00 ATTN ACCTS RECEIVABLE PORT TOWNSEND WA 98368 Total 230,500.00 14. Principal Investigator 15. Program Manager 16. Administrator SAMANTHA SHIELDS Federal Highway Administration Phone: 360-619-7847 FHWA WESTERN FED LANDS DIVISION 610 E FIFTH STREET Vancouver WA 98661 17. Submit Payment Requests To 18. Paying Office 19. Submit Reports To FHWA Delphi eInvoicing System john.davis@dot.gov https://einvoice.esc.gov 20. Accounting and Appropriation Data See Schedule 21. Research Title and/or Description of Project Upper Hoh River Road Phase 2, WA JEFF 91420(1) & Two Trout Creek Culvert Replacement, WA FLAP JEFFER 134309(2) For the Recipient For the United States of America 22. Signature of Person Authorized to Sign 25. Signature of Grants/Agreements Officer 23. Name and Title 24. Date Signed 26. Name of Officer 27. Date Signed ANGY LILJEDAHL Approved as-tp ferKn i. 3/18/26 Jeremiah Luther Date DPA CONTINUATION SHEET REFERENCE NO.OF DOCUMENT BEING CONTINUED PAGE OF 6905672440004/0001 2 12 NAME OF OFFEROR OR CONTRACTOR JEFFERSON COUNTY PUBLIC WORKS DEPARTMENT ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT A)B) C) (D) E) F) UEI: PC7MRLYLNGD5 WA FLAP JEFFER 134309(2) , TWO TROUT CREEK CULVERT REPLACEMENT & WA JEFF 91420(1), UPPER HOH RIVER ROAD PHASE 2 POC: John Davis 360-619-7939 Amendment 0001 serves to increase funding and update project details per the attached grant amendment: 1. Amendment 0001 hereby increases funding in tle amount of $65,500.00 from $165,000.00 to an amendment total of $230,500.00. Add Item 00002 as follows: CA Amendment - Increase in Funding Federal Share: Federal Share Federal Share: Non 00002 Federal Share 57,900.00 Project Data: 1517533143092.531.CN.V200.53.1753000000.41012.0210 9/2026 Accounting Info: 15X1G20050.0000.117V200531.1753000000.41012.6100E6 00.0000000000.0000000000.0000000000.0000000000 Funded: $57,900.00 Add Item 00003 as follows: CA Amendment - Increase in Funding Federal Share: Federal Share Federal Share: Non 00003 Federal Share 7,600.00 Project Data: 1517532013020.531.CN.V200.53.1753000000.41012.02, 0 9/2026 Accounting Info: 15X1G20050.0000.117V200531.1753000000.41012.6100E6 00.0000000000.0000000000.0000000000.0000000000 Funded: $7,600.00 Agreement No. 6905672440004 Amendment 0001 Page 1 of 13 1. Award No.2. Effective Date 3. CDFA No. 6905672440004 See Block 17 20.224 4. Awarded To 5. Sponsoring Office Jefferson County, Washington U.S. Department of Transportation 623 Sheridan Street Federal Highway Administration Port Townsend, WA Federal Lands Highway Division 98368- 2439 UEI No.: PC7MRLYLNGD5 DUNS No.: 179278197 6. Period of Performance 7. Total Amount From Effective date to May 1, 2027 Federal Share: 230,500 Recipient Share: 0 Total Value 230,500 8. Type of Agreement 9. Authority Grant 23 U.S.C. Section 204 10. Procurement Request No. 11. Funds Obligated HFLWCA240017PR 165,000 HFLWCA260006PR 65,500 12. Submit Payment Requests To 13. Payment Office See "Payment" clause in General Terms and Conditions 14. Accounting and Appropriation Data 1517532013020 531.CE.V200.53 1753000000 41012 1517532013020 531.CN.V200.53 1753000000 41012 1517533143092 531.CN.V200.53 1753000000 41012 15. Description of Project Upper Hoh River Road Phase 2, WA JEFF 91420(1) Two Trout Creek Culvert Replacement, WA FLAP JEFFER 134309(2) Agreement No. 6905672440004 Amendment 0001 Page 2 of 13 16. Jefferson County 17. Federal Highway Administration Signature Date Signature Date Greg Brotherton Angy Liljedahl Chair, Board of Commissioners Agreement Officer Approved as to form only: 3/18/2026 Jeremiah Luther Sign to \ Date DPA Agreement No. 6905672440004 Amendment 0001 Page 3 of 13 TABLE OF CONTENTS SECTION TITLE PAGE A PROGRAM DESCRIPTION 4 B FEDERAL AWARD INFORMATION 10 C FEDERAL AWARD ADMINISTRATION INFORMATION 11 Agreement No. 6905672440004 Amendment 0001 Page 4 of 13 SECTION A - PROGRAM DESCRIPTION 1. STATEMENT OF PURPOSE The purpose of this agreement is to complete the following: 1) Transfer ownership of all Regulatory permits to Jefferson County for post- construction obligations 2) Complete 3-years of maintenance and monitoring requirements under the following Permits: US Amy Corps of Engineers Permit NWS-2015-229 Washington Department of Fish and Wildlife HPA 2018-6-192+02 Washington Department of Ecology Water Quality Certification Order 15772 Washington Department of Natural Resources Aquatic Lands Lease 51- 096399 3) Support development of compensatory mitigation project (Two Trout Creek) per US Amy Corps of Engineers Permit NWS-2015-229. 2. LEGISLATIVE AUTHORITY 23 U.S.C. Section 204. 3. PROJECT BACKGROUND AND SCOPE The Upper Hoh River Road (UHRR) Phase 2 project developed and implemented cost-effective, long-term bank stabilization solutions along segments of UHRR in western Jefferson County, Washington. UHRR serves as the only access for residents, businesses, Olympic National Park (ONP) and the Hoh Rainforest Visitor Center from US 101. The purpose of the improvements is to provide safe and consistent access to residents, businesses, and Olympic National Park (ONP)visitors via UHRR. The project includes construction activities at five locations along Upper Hoh River Road. The banks of the Hoh River were stabilized between milepost (MP) 3.6 and 3.8, at MP 4.0 to 4.4, and MP 7.5. In addition, the Tower Creek Bridge at MP 7.3 was replaced, the Canyon Creek culvert at MP 10.5 was replaced with a bridge and a failing culvert at MP 4.38 was replaced with an aquatic organism passage AOP) box culvert. These replacements stabilize adjacent riverbanks, reduce potential for flooding and road damage, and improve fish habitat. Bank stabilization along UHRR consists of Engineered Log Jams (ELJs) that are composed of large logs, woody brush, riprap, and concrete Dolosse. Regulatory permits obtained to facilitate the construction of the UHRR Phase 2 project conditioned long-term maintenance and monitoring obligations, upwards of fifteen (15) years post-construction and Compensatory Mitigation. Construction was Agreement No. 6905672440004 Amendment 0001 Page 5 of 13 completed in 2023 and the (15) years post-construction obligations are scheduled to begin in 2024. FHWA is still under permit for Clean Water Act Section 404/401, Washington Hydraulic Project Approval and Washington Department of Natural Resources Aquatic Lands Lease. This agreement provides funding to transfer the permits to Jefferson County and support project requirements conditioned by regulatory permits for 3 years and Compensatory Mitigation. Jefferson County will then be required to maintain the permits for the remaining lifespan and perform all obligations associated with the Permits. 4. STATEMENT OF WORK This agreement provides funding for work including: project management, planting plant material, transporting, labor and equipment), vegetation maintenance and monitoring, Engineered Log Jam (ELJ) maintenance and performance monitoring and reporting and signage. The work must be completed in accordance with permits and in cooperation with local landowners and County laws and regulations. A. Environmental Compliance 1. Transfer Permits Coordinate with FHWA and Regulatory Agencies to transfer permits to Jefferson County, Washington. 2. Tree Planting Install trees according to the Table 1 and per the Plans as shown in Attachment A: Table 1:Upper Hoh River Road Planting UPPER HOH RIVER ROAD PLANTING TABLE RIPARIAN TREE AND SHRUB PLANTING DENSITIES Site Common Name Scientific Name Plant QuantitySize Canyon Creek Pacific Willow Salix lucida Live Stake 50 Scouler's Willow Salix scouleriana Live Stake 50 Black Cottonwood Populus balsamifera Live Stake 25 Big Leaf Maple Acer macrophy/lum 2-gallon 25 Western Hemlock Tsuga heterophylla 2-gallon 20 Sitka Spruce Picea sitchensis 2-gallon 20 Tower Creek Pacific Willow Salix lucida Live Stake 50 Scouler's Willow Salix scouleriana Live Stake 50 Black Cottonwood Populus balsamifera Live Stake 25 Agreement No. 6905672440004 Amendment 0001 Page 6 of 13 Site Common Name Scientific Name Plant QuantitySize Big Leaf Maple Acer macrophyllum 2-gallon 25 Western Hemlock Tsuga heterophylla 2-gallon 20 Sitka Spruce Picea sitchensis 2-gallon 20 Box Culvert MP 4.4 Pacific Willow Salix lucida Live Stake 25 Red Alder Alnus rubra 2-gallon 10 ELJs MP 3.5-4.4 Western Hemlock Tsuga heterophylla 2-gallon 50 Sitka Spruce Picea sitchensis 2-gallon 50 Red Alder Alnus rubra 2-gallon 50 Big Leaf Maple Acer macrophyllum 2-gallon 50 3. Vegetation Maintenance and Monitoring 3.1. Provide Vegetation Maintenance and Monitoring of Compensatory Wetland Mitigation Site at MP 3.5 and Engineered Log Jams at MP 3.6 to 3.8, 4.0 to 4.4, and MP 7.5; and Canyon Creek Bridge, Tower Creek Bridge and AOP culvert at MP 4.38. 3.2. Maintenance and monitoring to be conducted in accordance with Attachment B; "Operations and Maintenance Plan: Upper Hoh River Road Bank Stabilization and Culvert Replacement Project' (February 2024). 3.3. Provide annual maintenance for three (3) years. Year 1 is calendar year 2024. Maintenance consists of noxious weed control, and may include mulching, fertilizing, supplemental watering, browse control, maintaining access, correcting erosion or sedimentation problems, vandalism repair or litter pickup. 4. Engineered Log Jam (ELJ) Maintenance and Performance Monitoring 4.1 Provide inspection and reporting in years 1 thru 3 in accordance with Performance Standard 4 (damage or movement of ELJ components) from Attachment B; "Operations and Maintenance Plan: Upper Hoh River Road Bank Stabilization and Culvert Replacement Project" (February 2024). 4.2 Provide inspection and reporting for years 1 thru 3, in accordance with Performance Standard 5 (ELJ Wood Recruitment) from Attachment B; Operations and Maintenance Plan: Upper Hoh River Road Bank Stabilization and Culvert Replacement Project" (February 2024). Agreement No. 6905672440004 Amendment 0001 Page 7 of 13 4.3 Provide inspection and reporting for years 1 thru 3 in accordance with Performance Standard 7 (Monitoring Streambed Composition) from Attachment B; "Operations and Maintenance Plan: Upper Hoh River Road Bank Stabilization and Culvert Replacement Project' (February 2024). 4.4 Provide inspection and reporting in years 1 thru 3 in accordance with Section 4.4 (Monitor Aquatic Organism Passage at MP 4.38 Culvert) from Attachment B; "Operations and Maintenance Plan: Upper Hoh River Road Bank Stabilization and Culvert Replacement Project' (February 2024). 5. Signage 5.1 Install two (2) navigation hazard warning signs. Post permanent signage at two locations, one location upstream of MP 8.0, one location upstream of MP 4.4 within County right-of-way facing and visible from the Hoh River. Provide pictures of installed signs. 5.2 Fabricate and install one interpretive sign in accordance with Attachment D, located near MP 3.5 within County right-of-way. Provide photographs of the installed sign. 6. Compensatory Mitigation Site Two Trout Creek has been selected as the compensatory mitigation site. The proposed project will develop and implement a cost-effective Aquatic Organism Passage improvement. Specifically, the existing culvert, currently at risk of failure during major flood events, as demonstrated by similar washouts in 2001 and 2025, will be replaced with a more resilient structure. The purpose of the proposed improvements is to prevent future roadway washouts and to ensure safe, reliable access for residents, local businesses, and visitors traveling to Olympic National Park via Oil City Road. 6.1. Vegetation Management Remove trees according to Attachment C, best management practices, Jefferson County Code, environmental compliance, ROW plans, and agreements. Obtain landowner permission and coordinate any site-specific restrictions, timing, access or conditions. Agreement No. 6905672440004 Amendment 0001 Page 8 of 13 5. DELIVERABLES Task Reference Delivery Due On or Paragraph Before Date A. POST CONSTRUCTION MEASURES 1. TRANSFER PERMITS 4.A.1 December 20, 2024 2. SUPPLEMENTAL TREE PLANTING 4.A.2 March 1, 2026 3. VEGETATION MAINTENANCE AND MONITORING Annual vegetation maintenance of wetland mitigation, 4.A.3.1 March 1, 2027 ELJs, Canyon Creek, Tower Creek, AOP culvert sites Monitoring and reporting years 1 thru 3, of wetland mitigation, ELJs, Canyon Creek, Tower Creek, AOP 4.A.3.2 March 1, 2027 culvert sites 4. MAINTENANCE AND PERFORMANCE MONITORING Annual inspection of ELJs for damage, movement or 4.A.4.1 March 1, 2027 ELJ failure Monitoring and reporting years 1 thru 3, ELJ performance (wood recruitment) 4.A.4.2 March 1, 2027 Monitoring and reporting years 1 thru 3, ELJ 4.A.4.3 March 1, 2027 performance (streambed composition) Monitoring and reporting years 1 thru 3 Aquatic 4.A.4.4 March 1, 2027 Organism Passage at MP 4.38 Culvert 5. SIGNAGE Install two (2) navigation hazard warning signs 4.A.5.1 December 20, 2024 Install one (1) Interpretive sign 4.A.5.2 December 20, 2026 6. COMPENSATORY MITIGATION SITE Vegetation management 4.A.6.1 March 1, 2026 Note: The Recipient will submit a progress report with each request for reimbursement indicating dates covered, work that has been completed within the request for reimbursement coverage dates, and anticipated dates of major project milestones (i.e. survey completion, and construction completion). Submit electronic pdf files of all deliverables to FHWA. Agreement No. 6905672440004 Amendment 0001 Page 9 of 13 6. KEY OFFICIALS Government— FHWA/Federal Lands Highway Division Contact: John Davis, Agreement Officer's Representative (AOR) Voice: (360) 619-7939 Email: john.davis@dot.gov Financial Contact: Genise Dance Voice: (360) 619-7534 Fax: (360) 619-7945 Email: Genise.Dance@dot.gov Recipient- Jefferson County, WA Primary Contact Name: Mark Thurston Address: 623 Sheridan Street City, State, Zip: Port Townsend, WA, 98368-2439 Telephone: (360) 385-9210 Email: mthurston@co.jefferson.wa.us Fax: (360) 385-9234 Secondary Contact Name: Eric Kuzma Address: 623 Sheridan Street City, State, Zip: Port Townsend, WA, 98368-2439 Telephone: (360) 385-9167 Email: ekuzma@co.jefferson.wa.us Fax: (360) 385-9234 Agreement No. 6905672440004 Amendment 0001 Page 10 of 13 SECTION B — FEDERAL AWARD INFORMATION 1. TYPE OF AWARD The planned award type is a Grant. 2. COST SHARING OR MATCHING None 3. PERIOD OF PERFORMANCE The period of performance for this Agreement is in accordance with Block 6 on page one of the Agreement. 4. DEGREE OF FEDERAL INVOLVEMENT The FHWA does not anticipate substantial Federal involvement between it and the Recipient during this project. The anticipated Federal involvement is facilitating permit transfers, communicating project updates, requesting deliverables and progress updates, providing general guidance, and processing invoices. Agreement No. 6905672440004 Amendment 0001 Page 11 of 13 SECTION C - FEDERAL AWARD ADMINISTRATION INFORMATION 1. FEDERAL AWARD NOTICES Only the AO can commit the FHWA. The award document, signed by the AO, is the authorizing document. Only the AO can bind the Federal Government to the expenditure of funds. 2. ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS General terms, conditions, and governing regulations that apply to this agreement are available online at: https://www.fhwa.dot.gov/cfo/contractor recip/gtandc generaltermsconditions.cfm The online list dated March 6, 2015 of"GENERAL TERMS AND CONDITIONS FOR ASSISTANCE AWARDS" shall apply to the resulting award. A. INDIRECT COSTS This section is not applicable to this Agreement. B. DATA RIGHTS The Recipient must make available to the FHWA copies of all work developed in performance with this Agreement, including but not limited to software and data. Data rights under this agreement shall be in accordance with 2 CFR 200.315, Intangible property. C. PERSONALLY IDENTIFIABLE INFORMATION (PII) Personally Identifiable Information (PII) as defined at CFR Part 200.79 and 2 CFR 200.82 at will not be requested unless necessary and only with prior written approval of the AO with concurrence from the AOR. D. AVAILABLE FUNDING The cost of the work to be reimbursed by FHWA is Not to Exceed the amount in block 11 of the cover page, unless an amendment to the Agreement is made in writing and agreed to by both parties. E. KEY PERSONNEL This section is not applicable to this Agreement. Agreement No. 6905672440004 Amendment 0001 Page 12 of 13 F. SUBAWARDS AND SUBCONTRACTS APPROVAL The Recipient has been determined to have a procurement system that is approved and accepted by the Government, so are exempt from the requirements of 2 CFR §200.330. G. ORDER OF PRECEDENCE This section is not applicable to this agreement. H. DESIGNATION AS RESEARCH OR NON-RESEARCH AGREEMENT This agreement is designated as: NON-RESEARCH I. CONFERENCE SUPPORT RESTRICTIONS The Recipient must obtain written approval from the AOR prior to incurring any costs for conference support. See the definition of conference as contained in 2 CFR 200.432. Food and beverage costs are not allowable conference expenses for reimbursement under this Agreement. Note: Costs of meals are allowable as a travel per diem expense for individuals on travel status and pursuant to the Travel clause of this Agreement. J. DISPUTES The parties to this Agreement will communicate with one another in good faith and in a timely and cooperative manner when raising issues under this provision. Any dispute, which for the purposes of this provision includes any disagreement or claim, between the FHWA and the Recipient concerning questions of fact or law arising from or in connection with this Agreement and whether or not involving alleged breach of this Agreement, may be raised only under this Disputes provision. Whenever a dispute arises, the parties will attempt to resolve the issues involved by discussion and mutual agreement as soon as practical. In no event will a dispute which arose more than three months prior to the notification made under the following paragraph of this provision constitute the basis for relief under this article unless FHWA waives this requirement. Failing resolution by mutual agreement, the aggrieved party will document the dispute by notifying the other party in writing of the relevant facts, identify unresolved issues and specify the clarification or remedy sought. Within five working days after providing written notice to the other party, the aggrieved party may, in writing, request a decision from the AO. The AO will conduct a review of the matters in dispute and render a decision in writing Agreement No. 6905672440004 Amendment 0001 Page 13 of 13 within thirty calendar days of receipt of such written request. Any decision of the AO is final and binding unless a party will, within thirty calendar days, request further review as provided below. Upon written request to one level above the AO or designee, made within thirty calendar days after the AO's written decision or upon unavailability of a decision within the stated time frame under the preceding paragraph, the dispute will be further reviewed. This review will be conducted by one level above the AO. Following the review, all parties will be notified in writing. Such resolution is not subject to further administrative review and to the extent permitted by law, will be final and binding. Nothing in this Agreement is intended to prevent the parties from pursuing disputes in a United States Federal Court of competent jurisdiction. 615 Sheridan Street Port Townsend, WA 98368 etson www.JeffersonCountyPublicHealth.org Public HeeZA Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Apple Martine, Public Health Director Veronica Shaw, Public Health Deputy Director DATE: 4yr) I (O, 2 GZ-(- SUBJECT: Interlocal Agreement for Acting ("Deputy") Health Officer Coverage Between Clallam, Jefferson, and Thurston County Health Departments and Kitsap Public Health District; Effective upon authorization by the BOCC and ongoing; $0.00. STATEMENT OF ISSUE: Jefferson County Public Health, Administrative Division, requests Board approval of the Interlocal Agreement ILA) that pertains to Local Health Officers (LHOs) for four WA jurisdictions who may be temporarily absent, incapacitated, or otherwise unable to fulfill duties. This pertains to temporary coverage that is needed to ensure continuity of public health functions during those periods. The agreement creates a mechanism for LHOs from one jurisdiction to serve temporarily as the acting LHO (Deputy Health Officer (DHO)) for another jurisdiction, with defined authority, limits, and notification requirements. ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: This ILA seeks to ensure uninterrupted public health leadership and decision-making during short-term LHO absences. It provides a lawful and standardized process (per RCW 70.05.080 and RCW 39.34.080) for appointing DHOs across jurisdictions. It clarifies duties, powers, supervisory control, and termination conditions for the DHOs so they can act with appropriate authority while protecting public health. The ILA limits routine coverage duration (generally _<2 weeks) and requires separate agreements for longer or unusually burdensome coverage. It preserves DHO discretion to decline or revoke coverage in situations that would exceed minimal expected commitments (e.g., emergencies) unless additional terms/compensation are agreed. Finally, the ILA requires timely notification to respective jurisdictions and formal appointment by the local board of health to validate acting-LHO status. Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community AD-26-009 RECOMMENDATION: JCPH management requests approval of the Interlocal Agreement for Acting ("Deputy") Health Officer Coverage Between Clallam, Jefferson, and Thurston County Health Departments and Kitsap Public Health District; Effective upon authorization by the BOCC and ongoing; $0.00. REVIEWED BY: Oh° W,Ste.A0 Josh i. Peters, County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 Always working for a safer and healthier community CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Clallam, Kitsap&Thurston Counties Contract No: AD-26-009 Contract For: Health Officer Coverage Term: Upon execution -until terminated COUNTY DEPARTMENT: Jefferson County Public Health Contact Person: Apple Martine Contact Phone: X 443 Contact email: amartine@co.jefferson.wa.us AMOUNT: -0- PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund # RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMP CE I 3. .i100 AND CHAPTER 42.23 RCW. CERTIFIED: [ N/A: March 17, 2026 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT B 4 EN DEBA D Y ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: N/A: pi]March 17,2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 3/18/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 3/18/2026. signed by JBL on 3/18/26 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL KPHD 2448 INTERLOCAL AGREEMENT FOR ACTING ("DEPUTY") HEALTH OFFICER COVERAGE BETWEEN CLALLAM,JEFFERSON and THURSTON PUBLIC HEALTH DEPARTMENTS AND KITSAP PUBLIC HEALTH DISTRICT This Agreement is made by and between Clallam County,Jefferson County,Thurston County, political subdivisions of the State of Washington, and Kitsap Public Health District ("District") pursuant to RCW 39.34.080. The parties are hereinafter referred to as Local Health Jurisdictions ("LHJs") or Local Health Jurisdiction ("LHJ"). WHEREAS, each LHJ has appointed a local health officer("LHO")to serve the LHJ. WHEREAS,there may be temporary periods of time when an LHO for any of the four LHJs may be absent, incapacitated,and/or unable to fulfill the responsibilities of the LHO, and it is imperative or desirable that some or all of the responsibilities of the LHO be fulfilled for the LHJ during these periods; and WHEREAS, in their sole discretion and per applicable guidelines and processes, the LHJs may agree to use the services of another LHJ's LHO to serve as acting LHO ("Deputy Health Officer" or"DHO")to fulfill the responsibilities of the LHO during a period of absence or incapacity. NOW,THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: 1. Appointment of LHOs. a. Authorization of LHO to provide coverage. The undersigned LHJs hereby authorize and agree that their LHOs may provide coverage for and may, on a temporary basis,fulfill the duties of any other LHOs on behalf of any party to this Agreement as specifically authorized by RCW 70.05.080 and as set forth herein. An LHJ receiving DHO coverage under this Agreement shall be referred to as the "Recipient LHJ." An LHJ providing DHO coverage under this Agreement shall be referred to as the "Providing LHJ." b. Appointment of LHO from other LHJ. By executing this Agreement, each signatory represents and warrants that they have authority to appoint an acting LHO as set forth in RCW 70.05.080. Through this agreement, each signatory is hereby authorizing the temporary appointment of LHOs from other LHJs to serve as DHO as stated herein. c. When an LHO determines that coverage is or may become necessary due to a period of brief absence, incapacity, and/or an inability to fulfill his or her responsibilities,the LHO may contact the LHO of any other LHJ to request coverage. d. An LHO may agree, but shall not be required to agree,to provide such coverage and act as DHO for another LHJ during the period of absence, incapacity, or inability to fulfill responsibilities. e. Both the LHO providing coverage ("DHO")and the LHO requesting coverage,shall notify their respective LHJs as soon as possible of the coverage arrangement. f. The local board of health or official responsible for appointing an acting health officer pursuant to RCW 70.05.080 must ensure that an appointment of the DHO to serve as acting LHO is in effect. One appointment may apply to multiple requests. g. The duration of a single request for coverage shall not exceed two weeks. If the Recipient LHJ needs coverage for a period of time that is greater than two weeks,the Recipient LHJ may enter into a separate agreement with a Providing LHJ. 1 JeffCo:AD-26-009 KPHD 2448 h. Each LHO providing coverage or acting as DHO for a Recipient LHJ under this Agreement shall have the same duties, powers, and authority as a regularly appointed LHO while serving as acting health officer and will exercise such duties, powers, and authority in accordance with applicable law and under the direction of the local board of health. Furthermore,the LHO providing coverage for a Recipient LHJ under this Agreement shall be under the supervision and control of the Recipient LHJ with respect to tasks, duties, actions, or omissions undertaken for that Recipient LHJ. i. Notwithstanding anything to the contrary herein,the DHO shall have the discretion to decline to take any action that the DHO is requested or directed to take, including, but not limited to, actions that, in the DHO's judgment, can be delayed until the return of the incumbent LHO without jeopardizing the public health or do not protect or promote the public health. j. The LHJs anticipate that the amount of time expected for coverage will be minimal. Unless otherwise agreed,the Providing LHJ will be responsible for compensating the DHO who is providing coverage. If the DHO determines that the requested coverage is more than minimal (i.e. public health emergency, measles outbreak, etc.),they may revoke consent to provide coverage unless the parties reach agreement as to additional compensation and/or other terms of coverage. k. The DHO's authority to serve as acting health officer will terminate upon the occurrence of any of the following events: (1)this Agreement expires or is terminated, (2)the DHO's appointment by the local board of health or official responsible for appointing the LHO expires or is terminated, (3) the incumbent LHO is no longer absent or incapacitated and is able to fulfill their responsibilities, (5) when the DHO revokes their consent,or(7) the specified duration of coverage expires. 2. Indemnification/Hold Harmless.The Recipient LHJ agrees to be responsible for the actions and omissions of any LHO providing DHO coverage, or any other services,to the Recipient LHJ under this Agreement.The Recipient [Hi will hold harmless, defend and indemnify any Providing LHJ, their elected and appointed officials, officers, employees and agents against all claims, losses, damages, suites and expenses,to the extent they arise out of, or result from, (1) an LHO's provision of coverage under this Agreement, and/or(2)the negligence or willful misconduct of the Recipient LHJ or its elected or appointed officials, officers, employees, and agents in performance of this Agreement. Each LHJ's duty to defend and indemnify extends to claims by the elected or appointed officials, officers, employees or agents of the indemnitor or of any contractor or subcontractor of indemnitor. Each LHJ waives its immunity under Title 51 Industrial Insurance) of the Revised Code of Washington solely for the purposes of this provision and acknowledges that this waiver was mutually negotiated.This provision will survive the expiration or termination of this Contract. 3. Insurance. The Recipient LH1 will cover and be fully responsible for any industrial insurance accident or injury involving the DHO during the time the DHO is providing coverage pursuant to this Agreement. In addition, the Recipient [Hi must provide liability insurance coverage for the DHO that is equivalent to the coverage provided for the LHO. Proof of liability insurance shall be provided to the Providing [Hi in the form of a certificate of insurance. Each Party will name and maintain the other Parties as additional insureds on their insurance policies. In the alternative, either party to this agreement may fulfill the insurance obligations contained herein by maintaining membership in and coverage provided by a self-insurance or insurance pooling 2 KPHD 2448 program pursuant to Chapter 48.62 RCW. In this regard,the parties understand that the party to this agreement who is a member of such program is not able to name the other party as an additional insured" under its coverage provided by the self-insurance program 4. Term.The term of this Agreement shall commence on 1/1/2026 and shall remain in effect for three calendar years, unless terminated earlier per the terms of this Agreement. The parties may extend the term of this Agreement by written mutual agreement. 5. Termination.Any Party may withdraw from the agreement at their sole discretion. Withdrawal shall be effective as provided in written notice from the withdrawing Party,though no earlier than upon receipt of written notice by mail or email, or within three days of the mailing of the notice, whichever occurs first. 6. Extent of Agreement/Modification.This Agreement,together with any attachments or addenda, represents the entire and integrated Agreement between the parties and supersedes all prior negotiations, representations, or agreements, either written or oral.This Agreement may be amended, modified, or added to only by written instrument properly signed by all parties. 7. Notices. Notices to the LHJ shall be sent to: The following mailing address: Yolanda Fong, Administrator Kitsap Public Health District 345 6`h Street, Suite 300 Bremerton, WA 98337 Or the following email address: KPHD.Administrator@kitsappublichealth.org The following mailing address: Kevin LoPiccolo, Director Clallam County Health & Human Services 111 E 3rd Street Port Angeles, WA 98362 Or the following email address: kevin.lopiccolo@clallamcountywa.gov The following mailing address: Apple Martine, Director Jefferson County Public Health 615 Sheridan Street Port Townsend, WA 98368 Or the following email address:ggilbert@co.jefferson.wa.us 3 KPHD 2448 The following mailing address: Jennifer Freiheit, Director Thurston County Public Health & Social Services 412 Lilly Rd NE Olympia, WA 98506 Or the following email address:Jennifer.freiheit@co.thurston.wa.us Receipt of any notice shall be deemed effective upon actual receipt or three (3) days after deposit of written notice in the U.S. mail with proper postage and address,whichever occurs first. 8. Property and Equipment. Upon termination or non-renewal of this agreement, all property purchased by each LHJ in furtherance of this agreement shall remain the property of the purchasing LHJ. All property shall be returned to its owner upon termination or non-renewal of this Agreement. 9. Filing. Each LHJ shall be responsible for complying with the requirements of RCW 39.34.040 with respect to this agreement. 10. Authority to Bind Parties and Enter Into Agreement.The undersigned represent that they have full authority to enter into this Agreement and to bind the parties for and on behalf of the legal entities set forth below. SIGNATURES FOLLOW ON THE NEXT PAGE) 4 KPHD 2448 SIGNATURE PAGE Kitsap Public Health District Jefferson County Washington Board of County Commissioners By: By: Christine Rolfes, Board Chair Greg Brotherton,Chair Date: Approved as to form only: 03/18/2026 Clallam County Health&Human Services Date By: Jeremiah B. Luther Kevin LoPiccolo, Director Deputy Prosecuting Attorney Thurston County Public Health &Social Date: Services By: Jennifer Freiheit, Director Date: 5 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Josh D. Peters,County Administrator DATE: April 6, 2026 SUBJECT: LexisNexis Amended Contract for the Prosecuting Attorney's Office(PAO) _ STATEMENT OF ISSUE: Since 2020, the PAO has been using Lexis Nexis as its on-line legal research tool. Most legal research is done on-line via a subscription service. The PAO switched to LexisNexis in May 2020 because it was offering discounts to governments during the COVID-19 pandemic. ANALYSIS: The PAO successfully has used LexisNexis for the past 6 years. FISCAL IMPACT: 1,251 per month for one year. This is not an add to the PAO budget. RECOMMENDATION: That the Board of County Commissioners authorize the Prosecuting Attorney to sign the attached contract amendment. REVIEWED BY: 3/3%C Jo . Peters,County Administrator Date 1 CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Lexis-Nexis Contract No: PAO 03-2026 Contract For: Legal Research Software Term: COUNTY DEPARTMENT: Prosecuting Attorney's Office Contact Person:Philip Hunsucker,Chief Civil DPA Contact Phone: 360-285-9219 Contact email: phunsuckerco Jefferson wa us AMOUNT: $1251 00 per month tO( ES ,/ Exempt from Bid Process Revenue: $0 Cooperative Purchase Expenditure: $1251.00 per month Competitive Sealed Bid Matching Funds Required: $0 Small Works Roster Sources(s)of Matching Funds n/a Vendor List Bid Fund# General Fund RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPL CE WITH .ICC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A: 0 C March 25,2026 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY.i CERTIFIED: N/A: El 0. C March 25,2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 3/27/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 3/25/2026. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 2vA Avherd AMENDMENT LexisNexis• LEXIS®/LEXIS®+/LEXIS°+AI FOR STATE/LOCAL GOVERNMENT EXISTING SUBSCRIBER VERSION -TERM) Subscriber" Name:Jefferson County,Wa Prosecuting Attorney's Office Account Number: 10001YR7P LN": LexisNexis,a division of RELX Inc. 1. Amendment This Amendment("Amendment")amends and supplements the terms of the Lexis Subscription Agreement previously entered into between LexisNexis,a division of RELX Inc.("LN")and Subscriber(the"Subscription Agreement"). This Amendment shall serve as Subscriber's acceptance of the General Terms & Conditions for Use of the Online Services in effect as of the date of this Amendment and displayed at: https://www.lexisnexis.com/en- us/terms/GovtAcademic/terms.page. 2. Certification 2.1. Subscriber certifies that the number of government professionals in Subscriber's organization is as set forth below. A"Government Professional User"is defined as an attorney,judge, librarian, researcher, investigator or analyst who is employed by the Subscriber. Number of Government Professional Users: 7 2.2. A"Support Staff User" is defined as a person who supports the Government Professional User, including, but not limited to: paralegals, interns, legal secretaries or other administrative support members. Lexis+ ID's will be issued to support staff for each Government Professional User accounted for above. Support Staff Users will receive access at no additional charge. 2.3. Each LN ID must be issued for individual use by the Government Professional User or Support Staff User. 2.4. If Subscriber,at the time of signing this Amendment has 11 or more Government Professional Users,then Subscriber is required to notify LN if the number of Government Professional Users falls below 11. Subscriber shall, within 30 days of the staffing change, notify LN in writing. 2.5. Subscriber acknowledges that the pricing and menus provided to Subscriber in this Amendment depend in part on the number of Government Professional Users in Subscriber's organization. Subscriber certifies that as of the date Subscriber signs this Amendment there are the number of Government Professional Users in Subscriber's organization(the"Reference Number")as Subscriber has specified above. a) At LN's request from time to time, Subscriber will certify in writing the then-current Reference Number. b) If there is a change in the Reference Number during the Term,LN may,in its sole discretion on at least 30 days prior written notice to Subscriber, increase or decrease the Monthly Commitment by an amount that does not exceed,on a percentage basis,the change in the Reference Number. 3. Lexis+Product and Charges 3.1. This Section 3 amends the Subscription Agreement with respect to the Lexis+product offering described below.The term of Subscriber's commitment for the Lexis+product offering will begin upon the date Subscriber's billing account Account Number")is activated("Activation")and will continue for the last period set forth in Section 3.2 below(the Committed Term"). Subscriber may not terminate this Amendment for convenience under the General Terms during the Committed Term. Notwithstanding the foregoing, Subscriber may terminate this Amendment during the Committed Term for a material breach by LN that remains uncured for more than 30 days after LN receives written notice from Subscriber identifying a specific breach. If Subscriber terminates this Amendment pursuant to this Section,then Subscriber will pay all charges incurred up to the date of termination. Lexis+Content&Features Product SKU Number Number of Users Core Public Records with Smartlinx Person, Business and Location Reports 1004801 7 All Briefs, Pleadings&Motions 1010612 7 National Primary Plus 1011510 7 LNUS Amendment(SLG)I LNLPGLD-1992646588-454485 202501 v2 Page 1 of 4 AMENDMENT LexisNexis'LEXIS°/LEXIS®+/LEXIS®+AI FOR STATE/LOCAL GOVERNMENT EXISTING SUBSCRIBER VERSION -TERM) City and County Attorney Premium Library 1011966 7 Prosecutor Premium Library 1011969 7 WA Practice Library 1012239 7 All Legislative Bill Histories 1509667 7 Everything Courtlink minus Runner 1529045 7 WA National Government Package 1537064 7 Lexis+TM Practical Guidance-State& Local Government 1534660 7 3.2. In exchange for access to the Lexis+Content, Feature and/or Service set forth above in Section 3.1, Subscriber will pay to LN the following amount(the"Monthly Commitment")during the periods set forth below. Committed Term Monthly Commitment 7/1/2026-6/30/2027 1251 3.3. Some of the Online Services may allow Authorized Users to upload documents within the LN Online Services,known as the Vault("Vault"). Subscriber may elect to disable the Vault for its Authorized Users by initialing below. To have the Vault disabled for your Authorized Users, initial here Initial) 3.4. During the Term, LN may make content and features available to Subscriber that are not included in the Lexis+ Content described above at an additional charge("Out of Plan Materials").Authorized Users trying to access Out of Plan Materials will be notified of the additional charges before the materials are displayed. If an Authorized User accesses the Out of Plan Materials,Subscriber will pay the transactional charge(s)displayed at the time of access. If Subscriber does not initial below,Out of Plan Materials will be excluded from Authorized User's search. To have Out of Plan Materials available for your Authorized Users, initial here Initial) 3.5. Use of Lexis+ under this Amendment is available to Subscriber and its Authorized Users (defined in the General Terms). 3.6. LN may temporarily suspend access to Lexis+until all unpaid amounts are paid in full. No claims directly or indirectly related to this Amendment with respect to amounts billed or payments made under this Amendment may be initiated by Subscriber more than 6 months after such amounts were first billed to Subscriber. 4. Closed Offer The prices and other terms are subject to change if Subscriber has not submitted a signed original or copy on or before 6/30/2026. 5. Confidential Information Subject to any state open records or freedom of information statutes, this Amendment contains confidential pricing information of LN. Subscriber understands that disclosure of the pricing information contained herein could cause competitive harm to LN and will receive and maintain this Amendment in trust and confidence and take reasonable precautions against such disclosure to any third person. This Section 5 will survive the termination or expiration of this Amendment. 6. Support and Training LNUS Amendment(SLG)I LNLPGLD-1992646588-454485 202501 v2 Page 2 of 4 AMENDMENT LexisNexis LEXIS®/LEXIS®+/LEXIS®+AI FOR STATE/LOCAL GOVERNMENT EXISTING SUBSCRIBER VERSION-TERM) During the Term,Subscriber,with the support of LN,agrees to encourage the effective use of Lexis+through: a) Meaningful participation in additional ongoing programs presented by LN to update and train Authorized Users; b) Authorize the periodic distribution of memos or other communications by LN and/or Subscriber to Authorized Users,and c) The periodic review with LN of Subscnber's Authonzed User's use of materials and training under this Amendment. 7. Miscellaneous This Amendment does not bind either party until it has been accepted by both parties. Subscnber may accept this Amendment by signing below. LN will accept this Amendment by providing Subscriber with access to Lexis+or by signing below. LEXISNEXIS WILL NOT ACCEPT ANY CHANGES, CORRECTIONS OR ADDITIONS TO THIS AMENDMENT UNLESS SUCH CHANGES ARE EXPRESSLY ACCEPTED BY LN IN WRITING. SUCH CHANGES WILL HAVE NO LEGAL EFFECT. AGREED TO AND ACCEPTED BY: Subscriber: Jefferson County,Wa Prosecuting Attorney's Office MUST BE COMPLETED BY SUBSCRIBER] Authorized Subscriber Signature: Printed Name: James Kennedy Job Title: Prosecuting Attorney Date: LexisNexis,a division of RELX Inc. COMPLETED BY LEXISNEXIS] Authorized Signature: Name: Job Title: Date: Approved to ly: C 3/25/2026 Philip C.Hunsucker, Date Chief Civil Deputy Prosecuting Attorney LNUS Amendment(SLG)i LNLPGLD-1992646588-454485 202501 v2 Page 3 of 4 AMENDMENT LexisNexis LEXIS°/LEXIS°+/LEXIS°+AI FOR STATE/LOCAL GOVERNMENT EXISTING SUBSCRIBER VERSION-TERM) Customer Information (please print or type) Organization Name(full legal name) Jefferson County,Wa Prosecuting Attorney's Office Billing Frequency Monthly Annually Tax Exempt(if yes please provide exemption certificate) Yes No New Invoice Contact First&Last Name Email Address Person x Yes No Lysa Phillis Iphillis@co.jefferson.wa.us PO Required? Yes No PO# MSA#if applicable LNUS Amendment(SLG)I LNLPGLD-1992646588-454485 202501 v2 Page 4 of 4 LexisNexis AGREEMENT ADDENDUM State&Local Government This Agreement Addendum (this "Addendum") amends and supplements the terms of the Online Services Agreement between LexisNexis, a division of RELX Inc. ("LN") and Jefferson County, WA Prosecuting Attorney's Office, a city, state,county or other local government agency("Subscriber").The Agreement shall consist of Subscriber's agreement (the"Subscriber Contract"), if applicable, the LexisNexis General Terms and Conditions viewable at www.lexisnexis.comlterms/general(the"General Terms"),together with any other LexisNexis contract proposals or other contract documents, all of which are incorporated into the Agreement by reference and made a part hereof(collectively the"Agreement"). 1. Term. The term of this Addendum shall be coterminous with the Agreement. 2. Governing Law; Applicable Law. Notwithstanding anything to the contrary in the Agreement, the Agreement shall be governed by the law of the U.S. State in which Subscriber is located. LN agrees to comply with all applicable laws of Subscriber's State in the performance of its obligations under the Agreement. For the avoidance of doubt,the law of the U.S. State shall not be construed to apply any tribal law. 3. Contract Amendment. All amendments, modifications, alterations or changes to the Agreement excluding the General Terms which may be revised as set forth therein), shall be in writing and signed by both parties. 4. Miscellaneous. 4.1 Except as expressly modified by this Addendum, all other terms and conditions of the Agreement will remain in full force and effect and will be unaffected by this Addendum. 4.2 If Subscriber issues a purchase order in connection with the Agreement, Subscriber acknowledges and agrees that the purchase order shall be for Subscriber's internal purposes only and shall not modify or affect any of the other terms or conditions for access to the Online Services. 4.3 In the event of a conflict between the terms of the Agreement and this Addendum, this Addendum will control. In the event of a conflict between the various contract documents that comprise the Agreement, such conflicts shall be resolved in the following order: the General Terms shall control with regard to access and use of the Online Services,for all other purposes,the order of precedence shall be this Addendum, the Subscriber Contract, and then any other LN contract documents. LN's acceptance of the terms of this Addendum shall be evidenced by its signature below or by providing Subscriber with access to the Online Services. AGREED TO AND ACCEPTED BY: Subscriber: Jefferson County,WA Prosecuting Attorney's Office MUST BE COMPLETED BY SUBSCRIBER] Authorized Subscriber Signature: Printed Name: James Kennedy Job Title: Prosecuting Attorney Date: Approve ps to form only: NUS Addendum,SLGi 4830-3980-1531 202006 v2 0 C 3/25/2026 Page 1 of 2 Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney AGREEM_ix ENTMENT ADDENDUMState& Local Government LexisNexis,a division of RELX Inc. COMPLETED BY LEXISNEXIS1 Authorized Signature: Name: Job Title: Date: LNUS Addendum(SLG)14830-3980-1531 202006 v2 Page 2 of 2 3/12/26,3:09 PM General Terms US/PRODUCTS/LEXIS- PRODUCTS SOLUTIONS FOR YOU SUPPORT BUY NOW 4. q PRODUCT SIGN-IN Al/SIGN UP.PAGE) en- AS OF' HE EFFECTIVE DATE,THESE TERMS&CONDITIONS GOVERN YOUR USE OF ANY LEXISNEXIS PRODUCTS OR SERVICES LINKING TO THEM. THE FOREGOING CONSTITUTES NOTICE UNDER SECTION 8.1 BELOW. General Terms and Conditions Effective Date:October 31,2025 These General Terms and Conditions("GTC")govern your use of the online services(the"Online Services")and materials available therein Materials")provided by the LexisNexis entity identified in your Agreement and its Affiliates(collectively"LN"). The terms"you","your","Customer",or"Subscriber"shall mean the legal entity or government agency,accessing the Online Services.These GTC incorporate required flow-through terms in the Supplemental Terms(located at https://www.lexisnexis.com/en- us/terms/supplemental.page(https://www.lexisnexis.com/en-us/terms/supplemental.page))and,for unsubscribed Materials,the Pricing Schedule. Agreement"when used below,means the subscription agreement you have with LN for the provision of specific Online Services,which incorporates these GTC by reference. Affiliate"as used herein means a corporation,partnership,or other legal entity that controls,is controlled by,or is under common control with that party,either directly or through another Affiliate,but only while that control relationship exists;"control"of an entity means the power to direct the management and policies of that entity through a controlling vote on the board of directors or similar governing body of that entity or the ownership of interests entitled to more than 50%of the votes of that entity. Unauthorized access or use of the Online Services or Materials is prohibited and our rights will be enforced in accordance with these GTC. Payment for unauthorized use will be immediately owed to LN. 1. GRANT OF RIGHTS;RESTRICTIONS ON USE 1.1 Subject to Section 1.2,and in accordance with applicable law,you and your Authorized Users are granted a non-exclusive,non-transferable, limited right to access and use,in the ordinary course of your business,the Online Services and Materials as follows: a) so long as performed via Online Services functionality i) share Materials with other Authorized Users, ii) make printouts of the Materials,and iii) download Materials, b) so long as downloaded or printed using the Online Services functionality,infrequently provide Materials(other than Materials containing Restricted Data)to persons who are not Authorized Users; c) excerpt or quote insubstantial portions of the Materials;and d) store Materials to the extent required for legal or regulatory compliance. 1.2 The rights at Section 1.1 are limited as set out below.You may not: a) Access or use the Online Services via mechanical,programmatic,robotic,scripted or any other automated means is strictly prohibited without our express prior written permission. b) except under Section 1.1(d), i) download and store Materials in a database;or ii) store copyrighted Materials for more than ninety days; c) offer any part of the Online Services or Materials to any third party for commercial resale or commercial redistribution; d) use the trademarks,service marks or logos of LN,its affiliates or third-party licensors without express prior written consent; e) remove or obscure copyright or other notices contained in Materials; f) with regard to a consumer(as defined by applicable law),use information included in the Online Services or Materials i) for any consumer debt use(as defined below),including the collection of a consumer debt;or ii) to determine a consumer's eligibility for: A) credit or insurance for personal,family,or household purposes; FIiQE TORAS ent;or https://www.lexisnexis.com/en-us/terms/GovtAcademic/terms.page 1/9 3/12/26,3:09 PM General Terms sor US/R tDplttUe2Oee/ L lntIICer fit. SOLUTIONS FOR YOU SUPPORT BUY NOW PRODUCT SIGN-IN N-1 iGNUP PAg) atte GEejngineer or otherwise derive any of the computer programs,source code or methodology related to the Online S'envices; h) use any of the Materials to train(or facilitate the training of)large language models,machine learning models,generative Al,or other Ailar technologies(Al Technologies"or Al Technology").The uploading or submission of Materials into third party applications, software or websites that utilize Al Technologies is prohibited unless approved in writing by LN; i) use Restricted Data or Regulated Data for any marketing purposes; j) use the Online Services or Materials to compete with LN or its affiliates;or k) use the Online Services or Materials in violation of applicable law. 1.3 As used herein"consumer debt"includes any obligation or alleged obligation of a consumer to pay money arising out of a transaction for personal,family or household purposes in which a creditor grants a right to a debtor to defer payment of debt or to incur debts and defer its payment or to purchase property or services and defer payment. 1.4 Restricted Data.Some of the information contained in the LN Services may be(a)"nonpublic personal information;as defined in the Gramm-Leach-Bliley Act,(15 U.S.C.§6801,et seq.)and related state laws(collectively,the"GLBA")and is regulated by the GLBA("GLBA Data")or(b)"personal information;as defined in the Drivers Privacy Protection Act,(18 U.S.C.§2721 et seq.)and related state laws collectively,the"DPPA"),and is regulated by the DPPA("DPPA Data"and together with GLBA Data,the"Restricted Data").Notwithstanding anything to the contrary,Customer shall not obtain and/or use Restricted Data through the LN Services in any manner that would violate the GLBA,the DPPA,or any similar state or local laws,regulations and rules.Customer may be required to certify its permissible use of Restricted Data. 1.5 Health Data.To the extent that LN acts as a Business Associate under the Health Insurance Portability and Accountability Act of 1996 HIPM),the LN Services will operate in compliance with HIPAA and its implementing regulations.Notwithstanding the foregoing,you are solely responsible for ensuring that any data,content,or information that you upload,transmit,or otherwise make available through the LN Services will comply with all applicable laws,including H I PAA.You acknowledge that LN does not monitor,review,or verify such content for compliance purposes.The LN Business Associate Addendum is found here https://www.lexisnexis.com/en-us/terms/business-associate- addendum.page(/en-us/terms/business-associate-addendum.page)and is incorporated by reference herein. 1.6 You agree to indemnify,defend,and hold LN harmless for all third-party claims,damages,costs,fines and expenses that LN may incur as a result of any content uploaded by you to the Online Services,excluding LN Materials. 1.7 All right,title,and interest in the Online Services and Materials belongs to LN or its third-party suppliers of Materials.LN grants no rights to you except those stated in this Section. 2.ACCESS TO SERVICES 2.1 Only your employees(including temps),students,partners,members,owners,shareholders,and contractors(to the extent performing dedicated work exclusively for you)are eligible to access and use the Online Services and Materials under your Agreement.You will identify to LN persons requesting an LN ID(upon issuance,each an"Authorized User").External professional service providers are not eligible to be Authorized Users. 2.2 An LN ID can only be used by its assigned Authorized User and must be deactivated if the individual is no longer an Authorized User. 2.3 You are responsible for use of the Online Services with any LN ID issued to you,including associated charges.You will use reasonable commercial efforts to prevent unauthorized use of LN I Ds assigned or issued to you and will promptly notify LN,in writing,if you suspect that an LN ID is lost,stolen,compromised,or misused. 2.4 To comply with local privacy,data protection and other laws,each LN ID is country specific and may not be used outside the country for which it is issued,except for short periods not to exceed 30 continuous days.If LN suspects use of an LN ID outside the country of issue for a period in excess of 30 continuous days,LN may suspend the LN ID or require you to use and pay for an LN ID for the relevant country.On request,LN will issue a geographically compliant LN ID,subject to any applicable additional costs. 3.SANCTIONS Your use of the Online Services is further subject to the Sanctions Clause(https://www.lexisnexis.com/global/sanctions- clause/en.page)incorporated herein by reference.Sanctions Clause incorporated herein by reference. 4. PRODUCT FUNCTIONALITY FREE TRIAL I/EN- https://www.lexisnexis.com/en-us/terms/GovtAcademic/terms.page 2/9 3/12/26,3:09 PM General Terms 4.1 The OnIVVERRAttNTA4t4PrOkfis,and fo%Wiitai4ywi 6l Al Vices r§efispbolhanii61,4goil to,reorganized, gd ect UStoSection8below)withdrawn or otherwise changed by LN without notice.Al/SIGNUP.PAGE) 4.2 Suriect to Section 4.1,the Online Services enable Authorized Users to: create work folders or workspaces("Folders")from within research sessions that are associated solely with their respective LN I Ds. Folders allow Authorized Users to save copies of Materials,as well as comments,and annotations.Folders are exclusively controlled by your Authorized Users,and you are solely responsible for their content.LN will not access or review the content of Folders,except to the extent necessary to facilitate functions of the Online Services or to comply with legal obligations.LN has no obligation to provide the content of Folders to you or your Authorized Users after the termination of your Agreement;and b)upload Subscriber Files into certain Al Services(as defined in 4.3)where such Subscriber Files are hosted and/or stored by LN. Subscriber will have secured all necessary rights from its clients or data-sources to utilize their information in Subscriber Files.LN disclaims any warranty or liability,of any kind,for the accuracy of data in reports generated using Subscriber Files and disclaims responsibility for any results obtained through Subscriber-designed and-generated reports using the Al Services. Upon termination or expiration of this Agreement,LN will provide Subscriber with an opportunity to export or retrieve Subscriber Files stored in the Online Services. After a reasonable period of not less than 60 days from the effective date of termination,LN reserves the right to permanently delete all Subscriber Files stored in the Online Services unless otherwise required by law to retain such data.Upon request by Subscriber made before or within sixty(60)days after the effective date of termination,LN will make available to Subscriber,in a mutually agreed upon format and medium,a file of Subscriber Files. 4.3 Al Services a)Some of the Online Services utilize Al and other technologies,including generative Al(the"Al Services"). Al Services may contain various functionalities and features,which include features that collate and organize,create summaries,use voice transcription,provide analysis and otherwise manipulate content,as well as the ability to create content such as emails,contract clauses,summaries or other legal documents.Al systems may not be accurate or error-free,and Authorized Users are responsible for verifying any information provided in the Online Services.Al is not a substitute for independent professional advice. b)LN represents and warrants that(x)Subscriber inputs and Subscriber Files(as defined in the Section 4.9)uploaded by Subscriber into the Al Services will not be used by LN to train any large language model(s)and(y)any Subscriber Files uploaded by Subscriber into the Al Services shall be treated with at least the same standard of care as required of confidential information under Section 12.1 of this Agreement. c)As used herein,"Al Services"expressly excludes third party services accessed via open web or web search functionality within the LN Services,including,without limitation,products labelled"General Al"and"Protégé General Al"("General Al").LN does not control, endorse,or assume any responsibility for the output of General Al,including its accuracy,completeness,legality,reliability,or availability. Access to and use of any General Al is at your sole risk and may be further subject to the terms and conditions of the third-party providers of such General Al services.To the fullest extent permitted by law,LN disclaims all liability arising from or relating to General Al,including any damage,loss,or harm of any kind incurred as a result of your use of or reliance on such content or services. 4.4 LN does not claim intellectual property rights in any content created by your use of the Al Services("Output")except to the extent that the Output includes Independent Content."Independent Content"means any work of authorship in the data that is subject to a copyright(1) owned by LN or(2)owned by a third party and licensed to LN with the right to sublicense to customers of the Online Services. 4.5 You acknowledge and agree that Output may include content subject to third party intellectual property rights,including rights that may limit your use of such Output,and LN offers no representation or warranty to the contrary,express or implied. 4.6 If LN's third-party cloud services fail or significantly degrade resulting in a material impact to the Al Services,and an alternative is available under the specific circumstances,you authorize LN to failover from the primary Al Services hosting location to a secondary location provided by LN's existing Al cloud providers,which may not be in the same country.You can opt out of such failover process at any time during the term of your Agreement by giving 30 days'written notice to LN. 4.7 If you opt out of failover process as described in Section 4.6,LN will not initiate failover for your affected Al services,and you waive all claims or remedies you may have against LN related to the loss,interruption,or degradation of Al services due to the failover event or related to your opting out of the failover process.This waiver includes claims for damages,service credits,refunds,or termination rights that may otherwise be available under the Agreement or applicable law. 4.8 LN will make commercially reasonable efforts to maintain the same service levels and performance standards for Al Services hosted on the secondary location as those on the primary location.You accept that some performance or functionality degradation may occur during and immediately after a failover. 4.9"Subscriber Files"means files(including voice recordings for transcription)that you or your Authorized Users upload to the Online Services inclusive of any of Subscriber's client's information).You represent and warrant that Subscriber Files do not violate applicable law or infringe the rights of a Fa Eird paallytNploading Subscriber Files to the Online Services shall not give rise to any claim of ownership in the Subscriber https://www.lexisnexis.com/en-us/terms/GovtAcademic/terms.page 3/9 3/12/26,3:09 PM General Terms Files bx LN.ltkfl@3914f€FCA€ uu ted here 6 "iberkkb-6 ekskS ed in odersist§o secured in transitpR jJ automatically aAtileGP c fAaGreer session or a period of inactivity,whichever occurs first. Subscriber Files do not include Prompts(in Section 4.10)1/en- 4.10 lacpmpt Retention.Certain features of the Online Services,including those utilizing Al technology,permit an Authorized User to enter or create a prompt(a"Prompt"),including Prompts requesting the summarization or analysis of text entered into the Prompt by the Authorized User. You represent and warrant that your Prompts(or any portions thereof)do not violate applicable law or infringe the rights of any third party.The retention of Prompt history and its deletion is within the control of the Authorized User. 5.LIMITED WARRANTY 5.1 LN represents and warrants it has the right and authority to make the Online Services and Materials available to you and your Authorized Users. 5.2 EXCEPT AS OTHERWISE PROVIDED IN SECTION 5.1,THE ONLINE SERVICES AND MATERIALS ARE PROVIDED ON AN"AS IS","AS AVAILABLE"BASIS AND LN AND EACH THIRD-PARTY SUPPLIER OF MATERIALS EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES WHATSOEVER. 6.LIMITATION OF LIABILITY 6.1 A Covered Party(as defined below)shall not be liable for any loss,injury,claim,liability,or damage of any kind resulting in any way from: a) errors or omissions in the Online Services or Materials; b) the unavailability of the Online Services or any Materials; c) your use of the Online Services or Materials;or d) the loss or corruption of any data or equipment in connection with the Online Services. 6.2 "Covered Party"means LN,its affiliates,any third-party supplier of Materials,and any of their respective officers,directors,employees, subcontractors,agents,successors,or assigns. 6.3 TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW,UNDER NO CIRCUMSTANCES WILL THE AGGREGATE LIABILITY OF THE COVERED PARTIES IN CONNECTION WITH ANY CLAIM ARISING OUT OF OR RELATING TO THE ONLINE SERVICES OR MATERIALS OR THIS AGREEMENT EXCEED THE LESSER OF YOUR ACTUAL DIRECT DAMAGES OR THE AMOUNT YOU PAID FOR THE ONLINE SERVICES IN THE 12 MONTH PERIOD IMMEDIATELY PRECEDING THE DATE THE CLAIM AROSE.YOUR RIGHT TO MONETARY DAMAGES IN THAT AMOUNT SHALL BE IN LIEU OF ALL OTHER REMEDIES WHICH YOU MAY HAVE AGAINST ANY COVERED PARTY. 6.4 TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW,NEITHER YOU NOR THE COVERED PARTIES WILL BE LIABLE FOR ANY SPECIAL,INDIRECT,INCIDENTAL,OR CONSEQUENTIAL DAMAGES OF ANY KIND WHATSOEVER(INCLUDING,WITHOUT LIMITATION,LAWYERS'FEES)IN ANY WAY DUE TO,RESULTING FROM,OR ARISING IN CONNECTION WITH THE ONLINE SERVICES, MATERIALS OR THIS AGREEMENT,OR THE FAILURE OF ANY COVERED PARTY TO PERFORM ITS OBLIGATIONS.THIS LIMITATION OF LIABILITY DOES NOT APPLY TO(a)A PARTY'S INDEMNITY OBLIGATIONS,(b)CLAIMS OR DAMAGES ARISING FROM YOUR(AND YOUR AUTHORIZED USERS')INFRINGEMENT OF INTELLECTUAL PROPERTY(c)MISAPPROPRIATION OF PROPRIETARY DATA IN THE ONLINE SERVICES OR(d)YOUR UNAUTHORIZED DISCLOSURE OF LN'S DATA SECURITY INFORMATION. 7.INDEMNIFICATION 7.1 LN at its option and expense,shall either defend or settle any action,and indemnify and hold you harmless against,proceedings or damages of any kind or description based on a third party's claim of patent,trademark,service mark,copyright or trade secret infringement related to use of the Online Services or Materials provided: a) all use of the Online Services and Materials was in accordance with this Agreement; b) the claim,cause of action or infringement was not caused by you modifying or combining the Online Services or Materials with or into other products or applications not approved in writing by LN; c) LN receives prompt notice of any such claim;and d) LN has the right to control and direct the investigation,defense and settlement of each such claim e) You reasonably cooperate with LN with respect to the foregoing. f) If the Online Services or Materials become,or in the opinion of LN are likely to become,the subject of a claim of infringement,LN may,at its option and expense,either: i) Filtikeockto you the right to continue using the Online Services or Materials; https://www.lexisnexis.com/en-us/terms/GovtAcademic/terms.page 4/9 3/12/26,3:09 PM General Terms iys/FMFOR@WMi6Dii9,the 0 rilioike4es ogiA4fir6i,JA istgqbbley bst m pn-ink y PRODUCT SIGN-IN iii) AI%IGNUUP(i)Qr(ii)are not reasonably available,terminate your Agreement on notice to you and grant you a pro-rata refund or en- credit(as applicable)for any pre-paid fees or fixed 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FREE TRIAL(/EN- https://www.lexisnexis.com/en-us/terms/GovtAcademic/terms.page 6/9 3/12/26,3:09 PM General Terms 12.4 cztaiN840KAIRWAilSkIMIne Serving ttitcefigilwoig9,6rtps,rngijeJp6ietwebbi.Wetilsgrvices operated I scieMN_IN EN_C unaffiliated wikililaPiSF.141.4 are provided for your convenience only.LN does not control,endorse or warrant the materials contained in such third-party we sites and is not responsible for their content.Use of such third-party websites is at your own risk and you agree that LN is not responsible for such third-party websites and services or their content,and you agree to indemnify and hold LN harmless from all claims or liabilittiiarising from your use of such third-party websites or services. 12.5 LN is continuously developing and improving its products and services.LN may ask you or certain of your Authorized Users to provide feedback including,but not limited to,proposed names,survey responses,research study participation,or user experience insights 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understand the recording may be copied and used by LN without your further permission.LN will not use your name in endorsing LN products or services without your prior written consent. 12.6 The failure of you,LN,or any third-party supplier of Materials to enforce any provision or exercise any right under these GTC shall not constitute or be construed as a waiver of such provision or of the right to enforce it later. 12.7 You are liable for all costs of collection incurred by LN in connection with failure to pay for the Online Services,including,without limitation,collection agency fees,reasonable attorney's fees,and court costs. 12.8 You may not assign your rights or delegate your duties under the Agreement without the written consent of LN,which shall not be unreasonably conditioned,delayed or withheld.The Agreement and any amendment thereto shall be binding on and will inure to the benefit of the parties and their respective successors and permitted assigns. 12.9 Except as agreed 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Amendment This Amendment("Amendment)amends and supplements the terms of the Lexis Subscription Agreement previously entered into between LexisNexis,a division of RELX Inc.("LN")and Subscriber(the"Subscription Agreement"). This Amendment shall serve as Subscriber's acceptance of the General Terms & Conditions for Use of the Online Services in effect as of the date of this Amendment and displayed at https://www.lexisnexis.com/en- , us/terms/GovtAcadem ic/terms.page. 2. Certification 2.1. Subscriber certifies that the number of government professionals in Subscriber's organization is as set forth below. A"Government Professional User"is defined as an attorney,judge,librarian,researcher,investigator or analyst who is employed by the Subscriber. Number of Government Professional Users: 7 2.2. A"Support Staff User" is defined as a person who supports the Government Professional User, including, but not limited to: paralegals, interns,legal secretaries or other administrative support members. 1 ID's will be issued to support staff for each Government Professional User accounted for above. Support Staff Users will receive access at no additional charge. 2.3. Each LN ID must be issued for individual use by the Government Professional User or Support Staff User. 2.4. If Subscriber,at the time of signing this Amendment has 11 or more Government Professional Users,then Subscriber is required to notify LN if the number of Government Professional Users falls below 11. Subscriber shall,within 30 days of the staffing change,notify LN in writing. 2.5. Subscriber acknowledges that the pricing and menus provided to Subscriber in this Amendment depend in part on the number of Government Professional Users in Subscriber's organization. Subscriber certifies that as of the date Subscriber signs this Amendment there are the number of Government Professional Users in Subscriber's organization(the"Reference Number")as Subscriber has specified above. a) At LN's request from time to time,Subscriber will certify in writing the then-current Reference Number. b) If there is a change in the Reference Number during the Term,LN may,in its sole discretion on at least 30 days prior written notice to Subscriber,increase or decrease the Monthly Commitment by an amount that does not exceed,on a percentage basis,the change in the Reference Number. 3. Lexis Product and Charges 3.1. This Section 3 amends the Subscription Agreement with respect to the Lexis product offering described below.The term of Subscriber's commitment for the Lexis product offering will begin upon the date Subscriber's billing account Account Number")is activated("Activation")and will continue for the last period set forth in Section 3.3 below(the Committed Tenn"). Subscriber may not terminate this Amendment for convenience under the General Terms during the Committed Term. Notwithstanding the foregoing, Subscriber may terminate this Amendment during the Committed Term for a material breach by LN that remains uncured for more than 30 days after LN receives written notice from Subscriber identifying a specific breach. If Subscriber terminates this Amendment pursuant to this Section,then Subscriber will pay all charges incurred up to the date of termination. Lexis Content,&Features Product SKU Number Number of Users WA Practice Library 1012239 7 Prosecutor Premium Library 1011969 7 National Primary Plus 1011510 7 LEverything Courtlink minus Runner 1529045 7 LNUS Amendment(SLG)14889-2121-3580 202310 v1 Page 1 of 4 AMENDMENT LexisNexis' LEXIS®1LEXIS®+/LEXIS®+AI FOR STATE/LOCAL GOVERNMENT EXISTING SUBSCRIBER VERSION-TERM) Core Public Records with Smartlinx Person,Business& Location Reports 1004801 7 City and County Attorney Premium Library 1011966 7 All Legislative Bill Histories 1509667 7 All Briefs, Pleadings&Motions 1010612 7 3.2. In exchange for access to the Lexis Content, Feature and/or Service set forth above in Section 3.1, Subscriber will pay to LN the following amount(the"Monthly Commitment")during the periods set forth below. Committed Term Monthly Commitment 07/01/2024-06/30/2025 1134 3.3. During the Term, LN may make content and features available to Subscriber that are not included in the Content described above at an additional charge("Out of Plan Materials").Authorized Users trying to access Out of Plan Materials will be notified of the additional charges before the materials are displayed. If an Authorized User accesses the Out of Plan Materials,Subscriber will pay the transactional charge(s)displayed at the time of access.If Subscriber does not initial below, Out of Plan Materials will be excluded from Authorized User's search. To have Out of Plan Materials available for your Authorized Users,initial here Initial) 3.4. Use of Lexis under this Amendment is available to Subscriber and its Authorized Users (defined in the General Terms). 3.5. LN may temporarily suspend access to Lexis until all unpaid amounts are paid in full. No claims directly or indirectly related to this Amendment with respect to amounts billed or payments made under this Amendment may be initiated by Subscriber more than 6 months after such amounts were first billed to Subscriber. 4. Closed Offer The prices and other terms are subject to change if Subscriber has not submitted a signed original or copy on or before 06/30/2024. 5. Confidential Information Subject to any state open records or freedom of information statutes,this Amendment contains confidential pricing information of LN. Subscriber understands that disclosure of the pricing information contained herein could cause competitive harm to LN and will receive and maintain this Amendment in trust and confidence and take reasonable precautions against such disclosure to any third person. This Section 5 will survive the termination or expiration of this Amendment. 6. Support and Training During the Term,Subscriber,with the support of LN,agrees to encourage the effective use of Lexis through. a) Meaningful participation in additional ongoing programs presented by LN to update and train Authorized Users; b) Authorize the periodic distribution of memos or other communications by LN and/or Subscriber to Authorized Users;and c) The periodic review with LN of Subscriber's Authorized User's use of materials and training under this Amendment. LNUS Amendment(SLG) 4889-2121-3580 202310 v1 Page 2 of 4 AMENDMENT LexisNexis LEXIS®/LEXIS®+/LEXIS®+AI FOR STATE/LOCAL GOVERNMENT EXISTING SUBSCRIBER VERSION-TERM) 7. Miscellaneous This Amendment does not bind either party until it has been accepted by both parties. Subscriber may accept this Amendment by signing below. LN will accept this Amendment by providing Subscnber with access to or by signing below. LEXISNEXIS WILL NOT ACCEPT ANY CHANGES, CORRECTIONS OR ADDITIONS TO THIS AMENDMENT UNLESS SUCH CHANGES ARE EXPRESSLY ACCEPTED BY LN IN WRITING. SUCH CHANGES WILL HAVE NO LEGAL EFFECT. AGREED TO AND ACCEPTED BY: Subscriber: Jefferson County,Wa Prosecuting Attorney's Office MUST BE COMPLETED BY SUBSCRIBER] Authorized Subscriber Signature: Printed Name:Jamey Kennedy fis ai honzed by the BoCC on 3/4/2024 Job Title: Pro cuting AttO ney`' Date: 3/12/2024 LexisNexis,a division of RELX Inc. COMPLETED BY LEXISNEXIS] Authorized Signature: Kor••1^ Digitally signed by Korinne Pace J fl f- -aCe0atE:-2024:o3.14-12:OTS-1--4proo" Name: Job Title: Pricing Analyst Date: Approved as to form only: February 29,2024 Philip C. Hunsucker. Date Chief Civil Deputy Prosecuting Attorney LNUS Amendment(SLG)14889-2121-3580 202310 vt Page 3 of 4 AMENDMENT LexisNexis LEXIS®/LEXIS®+/LEXIS®+AI FOR STATE/LOCAL GOVERNMENT EXISTING SUBSCRIBER VERSION-TERM) Customer Information(please print or type) L. . Organization Name(full legal name) Jefferson County, Wa Prosecuting Attorney's Office Billing Frequency Monthly Annually Tax Exempt(if yes please provide Yes No exemption certificate) New Invoice Contact First&Last Name Email Address Person Yes ® No PO Required? Yes ®No PO# MSA#if applicable LNUS Amendment(SIG)14889-2121-3580 202310 v1 Page 4 of 4 ryllit Lexis Advance®Subscription Agreement for StatelLocal410. LexisNexis• Government New Subscriber Version) Subscriber"" Name: Jefferson County Prosecuting Attorney's Office Account Number: 1 0001 YR7P LN": LexisNexis, a division of RELX Inc. 1. Subscription Agreement LexisNexis, a division of RELX Inc. ("LN")grants Subscriber a non-exclusive, non-transferable limited license to access and use Lexis Advance®and the materials available therein ("Materials") pursuant to terms set forth in the LexisNexis General Terms and Conditions ("General Terms") and the pricing set forth in the Price Schedule ("Price Schedule") (the General Terms together with the Price Schedule is collectively referred to as the "Subscription Agreement"), both of which are incorporated herein by reference Subscriber may view and print the Subscription Agreement at: http.!Jwww lexfsnexfs comlterms/LACommercial2 2. Certification 2.1 Subscriber certifies that the number of government professionals in Subscriber's organization is as set forth below. A Government Professional User"is defined as an attorney,judge, librarian,researcher,investigator or analyst who is employed by the Subscriber. Number of Government Professional Users:?7 2.2 A"Support Staff User" is defined as a person who supports the Government Professional User, including, but not limited to: paralegals, interns, legal secretaries or other administrative support members 3 ID's may be issued to support staff for each Government Professional User accounted for above. i Number of Support Staff Users: 21 2.3 Each LN ID must be issued for individual use by the Government Professional User or Support Staff User. 2.4 If Subscriber, at the time of signing this Agreement has 11 or more Government Professional Users, then Subscriber is required to notify IN if the number of Government Professional Users falls below 11. Subscriber shall, within 30 days of the staffing change, notify LN in writing 2.5 Subscriber acknowledges that the pricing and menus provided to Subscriber in this Agreement depend in part on the number of Government Professional Users in Subscribers organization. Subscriber certifies that as of the date Subscriber signs this Agreement there are the number of Government Professional Users in Subscriber's organization (the"Reference Number")as Subscriber has specified above i)At LN's request from time to time, Subscriber will certify in writing the then-current Reference Number. ii)If there is a change in the Reference Number during the Term, LN may, in its sole discretion on at least 30 days prior written notice to Subscriber, increase or decrease the Monthly Commitment by an amount that does not exceed. on a percentage basis, the change in the Reference Number. 3. Lexis Advance Product and Charges 3.1 This Section 3 amends the Subscription Agreement with respect to the Lexis Advance product offering described below The term of Subscriber's commitment for the Lexis Advance product offering will begin upon the date Subscribers billing account("Account Number") is activated ("Activation") and will continue for the last period set forth in Section 3.2 below(the Committed Term"). Subscriber may not terminate this Agreement for convenience under General Terms during the Committed Term. Notwithstanding the foregoing. Subscriber may terminate this Agreement during the Committed Term for a material breach by LN that remains uncured for more than 30 days after LN receives written notice from Subscriber identifying a specific breach. 4817-2538-3604 202002 C 2020 texisNexis Ail rights reserved Page 1 of 5 If Subscriber terminates this Agreement pursuant to this Section. then Subscriber will pay all charges incurred up to the date of termination 1i1.1 0111111Utt.11110 _ i Product SKU Number Number of Users National Primary Plus 1011510 7 I National Core Public Records 1004801 7 WA Practice Library 1012239 7 City and County Attorney Premium Library _ 1011966 7 All Legislative Bill Histories 1509667 7 Prosecutor Premium Library 1011969 7 i National Briefs Pleadings Motions 1010612 7 WA Trial Court Orders 1511812 7 1 Dockets 1010134 7 3 2 In exchange for access to the Lexis Advance Content, Feature and/or Service set forth in Section 3 1 above, Subscriber willpay to LN the following amount(the'Monthly Commitment' durim the periods set forth below 1_______sgmmiopaw IllsIMbe111 1t Activation-6/30/20 i 0 7/1/20-6/30/21 100 7/1/21-6/30/22 1000 3 3 During the Term, LN may make content and features available to Subscriber that are not included in the Lexis Advance Content described above which will be offered to Subscriber at an additional charge("Alternate Materials"). Subscriber will be under no obligation to access and use the Alternate Materials, or to incur additional fees beyond the Monthly Installment If Subscriber elects to access the Alternate Materials by initialing below. Subscriber will be notified that additional charges will apply before the Alternate Materials is displayed If Subscriber proceeds to access the Alternate Materials, Subscriber will pay the then current,transactional charge(s)for the Alternate Materials that is displayed at the time of access Subscriber elects access to the Alternate Materials Initial) 3.4 Use of Lexis Advance under this Agreement is available to Subscriber and its Authorized Users (defined in the General Terms) 3.5 LN may temporarily suspend access to Lexis Advance until all unpaid amounts are paid in full. No claims directly or indirectly related to this Agreement with respect to amounts billed or payments made under this Agreement may be initiated by Subscriber more than 6 months after such amounts were first billed to Subscriber. 4. Closed Offer The prices and other terms are subject to change if Subscriber has not submitted a signed original or copy on or before 5/31120 5. Confidential Information Subject to any state open records or freedom of information statutes. this Agreement contains confidential pricing information of LN Subscriber understands that disclosure of the pricing information contained herein could cause competitive harm to LN, and will receive and maintain this Agreement in trust and confidence and take reasonable precautions against such disclosure to any third person This Section 5 will survive the termination or expiration of this Agreement. 6. Support and Training During the Term, Subscriber, with the support of LN, agrees to encourage the effective use of Lexis Advance through 4917-2538-3604 202002 2023 LexsNexts Aii rights reserve0 Page 2 of 5 a) Meaningful participation in additional ongoing programs presented by LN to update and train Authorized Users, b) Authorize the periodic distribution of memos or other communications by LN and/or Subscriber to Authorized Users; and c) The periodic review with LN of Subscriber's Authorized User's use of materials and training under this Agreement. 7. Miscellaneous 7.1 This Agreement does not bind either party until it has been acpepted by both parties. Subscriber may accept this Agreement by signing below. LN will accept this Agreement by pn6viding Subscriber with access to Lexis Advance or by signing below. 7.2 If Subscriber issues a purchase order in connection with the Agreement, Subscriber acknowledges and agrees that the purchase order shall be for Subscriber's internal purposes only and shall not modify or affect any of the other terms or conditions for access to the Online Services. LEXISNEXIS WILL NOT ACCEPT ANY CHANGES, CORRECTIONS OR ADDITIONS TO THIS AGREEMENT UNLESS SUCH CHANGES ARE EXPRESSLY ACCEPTED BY LN IN WRITING. SUCH CHANGES WILL HAVE NO LEGAL EFFECT. AGREED TO AND ACCEPTED BY: Subscriber: Jefferson County Prosecuting Attorneys Office MUST BE COMPLETED BY SUBSCRIBER] Authorized Subscriber Signature: Printed Name: es Kennedy Job Title: • erson County Pr ecutin Attorney Date: May 21,2020 Number of Professional Users: _,[ LexisNexis,a division of RELX Inc. COMPLETED BY LEXISNEXIS] Authorized Signature: Name: Job Title: Date: 4817-2538.3804 202002 22020 LexisNex,s All rights reserved Page 3 of 5 CUSTOMER INFORMATION (Please type or print):j Organization ' Name: Jefferson County Prosecuting Attorney's Office Full Leal Name) Billing Frequency: I]Monthly Annually Physical Address Invoice Address Street Address: j 1820 Jefferson Street P.O. Box 1220 City: Port Townsend Port Townsend State: WA WA Zip ' 98368 98368 County: 1 Jefferson County, Washington Jefferson County, Washington I Telephone: 1360 385 9185 360-385-9185 Fax: Parent Company: p y: N/Aifapplicable) ; Tn.of Organization: ri Legislative El Judicial J Executive Professional User 7 Practicing Area of Law (1)Criminal(2)Municipal Support Staff 21 Employer Identification Number 91-6001322 Bar No WSB#45329 Issuing State: Washington hDateIssued/Expiration Date 14 NOV 2020 Organization Web Address: Prosecuting-Attorneys-Office 347/ t Prosecuting-Attorneys-Office Tax Exempt. I x I Yes(attach Sales Tax Exemption Certificate) MSA: J Yes I i No r-1 No Tax ID No. 91-6001322 State Contract No. N/A If applicable) PO No: N/A If applicable) Contacts: Name Telephone Email Installation: Lysa Phillis 360-385-9359 Iphillis@co.jefferson.wa.us Billing: Lysa Phillis 360-385-9359 Iphillis@co.jefferson.wa.us Policy/Legal Philip C. Hunsucker 360-385-9219 phunsucker@cojefferson.wa.usNotification: Scheduling/Training: Name Telephone Super Admin: Lysa Phillis 360-385-9359 Email IP Address Iphillis@co.jefferson.wa.us https/Pwww.co.lefferson.wa ust347/Prosecuting-Attomeys-Office 4817.2538-3604 202002 2020 LersNexis AI,[gilts-eserved Page 4 of 5 CUSTOMER ID INFORMATION(Please typo or print) ID HOLDERS'NAMES ID HOLDERS' ID HOLDERS'EMAIL ADDRESSES LOCATION/ADDRESSadditionalsheetattachedDiTITLES/POSITIONS James Kennedy Prosecuting Attorney jkennedy@co jefferson.wa.us 1820 Jefferson St., Port Townsend, WA 98368 Philip C. Hunsucker Chief Civil Deputy phunsucker@co.jefferson wa us 1820 Jefferson St., Port Townsend, WA 98368 Chris Ashcraft Chief Criminal Deputy cashcraft a©co Jefferson wa.us 1820 Jefferson St., Townsend,WA 98368 Julie St. Marie Deputy stmarie co.efferson.wa.us 1820 Jefferson St., 1 J Port Townsend, WA 98368 1820 Jefferson St., Anna Phillips Deputy aphilllips©co.jefferson.wa.us Port Townsend,WA 98368 Austin Watkins Civil De put 1820 Jefferson St., P Y awatkins co.jefferson.wa.us Port Townsend, WA 98368 Melissa Pleimann Deputy I 1820 Jefferson St., mpleimann@co.jefferson.wa.us Port Townsend, WA 98368 j 4017.253e-3604 202002 2020 LexisNexis All rights reserved Page 5ot5 03/01/2007 1-3:11 FAX 313 203 3750 T6/GE CINTI 002/002 Internal Revenue Service Department of the Treasury P.O.Box 2508 Date: February 28,2007 Cincinnati,OH 45201 Parson to Contact: COUNTY OF JEFFERSON Ms. Eprng 31-08702 DONNA M ELDRIDGE Customer Service Representative PO BOX 563 Toll Free Telephone Number: PORT TOWNSEND WA 98358-0563 877-829-5500 Federal Identification Number 91-8001322 Dear Sir/Madam: This Is in response to your request of February 28,2007,regarding your organization's exemption from Federal income tax. As a governmental unit or a political subdivision thereof,your organization is not subject to Federal r tax under the provisions of Section 115(1)of the internal Revenue Code,which states in part Gross income does not include income derived from ,the exercise of any essential governmental function and accruing to a State or any political subdivision thereof . .° Because your organization is a governmentai unit or a political subdivision thereof,its income is not Ur._:4: as explained above. Contributions used exclusively for public purposes are deductible under Section 170(cx1)of the Code. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act(FUTA). Your organization may obtain a later ruling on its status under section 115 by following the procedures spectfled In Rev.Proc.2004-1 or its successor. if you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, for Michele M.Sulfryan,Oper.Mgr. Accounts Management Operations 1 LexisNexis'XiSNeXS r State 8 Local Govemment AGREEMENT ADDENDUM This Agreement Addendum (this "Addendum") amends and supplements the terms of the Online Services Agreement between LexisNexis, a division of RELX Inc. ("LN") and Jefferson County Prosecuting Attorney's Office: a city, state, county or other local government agency ("Subscriber"). The Agreement shall consist of Subscriber's agreement (the Subscriber Contract"), if applicable. the LexisNexis General Terms and Conditions viewable at www.lexrsnexis.comlterms/aeneral (the "General Terms"), together with any other LexisNexis contract proposals or other contract documents. all of which are incorporated into the Agreement by reference and made a part hereof(collectively the Agreement"). 1 Term. The term of this Addendum shall be coterminous with the Agreement. 2. Governing Law; Applicable Law. Notwithstanding anything to the contrary in the Agreement, the Agreement shall be governed by the law of the U S. State in which Subscriber is located. LN agrees to comply with all applicable laws of Subscriber's State in the performance of its obligations under the Agreement. For the avoidance of doubt, the law of the U.S State shall not be construed to apply any tribal law 3 Contract Amendment. All amendments, modifications. alterations or changes to the Agreement (excluding the General Terms which may be revised as set forth therein), shall be in writing and signed by both parties. 4. Miscellaneous. 4.1 Except as expressly modified by this Addendum, all other terms and conditions of the Agreement will remain in full force and effect and will be unaffected by this Addendum. 4.2 If Subscriber issues a purchase order in connection with the Agreement, Subscriber acknowledges and agrees that the purchase order shall be for Subscriber's internal purposes only and shall not modify or affect any of the other terms or conditions for access to the Online Services. 4.3 In the event of a conflict between the terms of the Agreement and this Addendum, this Addendum will control. In the event of a conflict between the various contract documents that comprise the Agreement, such conflicts shall be resolved in the following order the General Terms shall control with regard to access and use of the Online Services, for all other purposes, the order of precedence shall be this Addendum, the Subscriber Contract. and then any other LN contract documents. LN's acceptance of the terms of this Addendum shall be evidenced by its signature below or by providing Subscriber with access to the Online Services. AGREED TO AND ACCEPTED BY: Subscriber: Jefferson County Prosecuting Attorney's Office MUST BE COMPLETED BY SUBSCRIBER] Authorized Subscriber Signature Printed Name es Kennedy Job Title: efferson County Prose ling A omey Date: May21,2020 LNUS Adderdum(S_GI 4830.3990-1531 202004 v1 cage 1 of 2 LexisNexis,a division of RELX Inc. rnPLETEC BY LEXISNI z..; Authorized Signature! Name: Job Title: Date: NUS Aidertdur-!SLG)14330-3980.1531 232004 vt Page 2 of 2 uocu yrI errvelope mi. I I W101/yJ-auor-v I .a-ew.A-toraor,eoa•u Miscellaneous e' Charges, Payments di Taxes.You agree To pay all charges in full within 30 days O.-the date of invoice. You arc responsible for any applicable sales,use, value added tax(VAT),etc.unless you are tax exempt. If you are a non-government subscriber and fail to pay your invoiced charges, you are responsible for collection costs including attorneys'fees. Credit Verification.If you are applying for credit as an individual,we may request a consumer credit report to determine your creditworthiness. If we obtain a consumer credit report,you may request the name,address and telephone number of the agency that supplied the credit report. If you are applying for credit on behalf of a business,we may request a current business financial statement from you to consider your request. Auto Charge Credit Card/Electronic Funds Transfer Election Payment Terms. You may authorize us to automatically charge a credit card, debit card or electronic fund transfer to pay charges due.Contact Customer Service at 1-800-328-4880 for authorization procedures.If you have previously authorized us to bill a credit card, debit card or make electronic fund transfers for West subscriptions on an ongoing basis, or authorizing the same as part of this order,no further action is needed. Returns and Refunds. You may return a print product to us within 45 days of the original shipment date if you are not completely satisfied. Assured Print Pricing, Library Savings Plan. West Complete, Library Maintenance Agreements. ePack, WestPack, Westlaw,CLEAR. Monitor Suite, ProView eBuok, Software. West LegalEdcenter, Practice Solutions, TREWS and Serengeti charges arc not refundable. Please see http://static.legalsolutions.thomsonrcuters.com/static/returns-refunds.pdf or contact Customer Service at 1-800.328-4880 for additional details regarding our policies on returns and refunds. Applicable Law.This Order Form will be interpreted under Minnesota state law. Any claim by one of us may be brought in the state or federal courts in Minnesota. If you are a state or local governmental entity. your state's law will apply and any claim may be brought in the state or federal courts located in your state.If you arc a United States Federal Government subscriber,United States federal law will apply and any claim may be brought in any federal court. Excluded Charges. If you access services that are not included in your subscription you will be charged our then-current rate("Excluded Charges"). Excluded Charges will be invoiced and due with your next payment. For your reference,the current Excluded Charges schedules arc located at the links below. Excluded Charges may change after at least 30 days written or online notice. Imp..'sIrue.lc Rahn luttuns.thomsuncruterz cum gat c erlief ft_tan-2-gro-4uv1-asenctcs.pdf htw:-;static.lewalsolutions.thog innatters.eumistat1* c ment:schedule-a-concourse-ccse-nntebutd,-hosted.pdi The General Terms and Conditions, apply to all products ordered, except print and is located at hue. stauc.lceaaalwiutxxts.thirntswucuters.wrnctatic general-terms-eundt•wa..odf fhe General Terms and Conditions for Federal Subscribers are located at hap.` •i leyitlsolution..thomsgareuw rsxum iaut frder;ll-genrntl- temts-wnditiuns,pd(. In the event that there is a conflict of terms between the General Perms and Conditions and this Order Form,the terms of this Order Form control. this Order Form is subject to our approval. Banded Product Subscriptions You certify the total number of attorneys (partners, shareholders, associates, contract or staff attorneys, of counsel,and the like).corporate users,personnel or full-time-equivalent students is indicated in the applicable Quantity column. Our pricing for handed products is made in reliance upon your certification. If we learn that the actual number is greater,we reserve the right to increase your charges as applicable Product Specific Terms. the following products have wpedfic terms which are incorporated by reference and made part of this Order Form if they apply to your order.They can be found at help.%static.leg,alsoluthms tfamismoeuters.coat:staticrproduet_soccijic-ternts,Qslll.If the product is not part of your order,the product specific terms do not apply. If there is a.;onllict between product specific terms and the Order Form,the product specific terms control. Campus Research Contract Express Idosted Practice Solutions ProView cl3ooks slime and Billing Westlaw Doe&Form Builder West km Software West LegalEdeenter Westlaw Paralegal Westlaw Patron Access Westlaw Public Records ACKNOWLEDGEMENT I have read all pages and attachments to this Order Form and I accept the terms on behalf of Subscriber.I warrant that I am authorized to sign this Order From on behalf of the Subscriber. vucuoign envelope IU. 1JNOUuJ-u5R)i 1ILV-oUJA-LJr aotaco-wu LnocuSpnW by. MICHAEL HAAS Jefferson county Prosecuting AttorneyzistesiuusiosszF Signature of Authorized Representative for order Title MICHAEL HAAS S/1/2018 Printed Name Date 2018 West,a Thomson Reuters business. All rights reserved. This Order Form will expire and will not be accepted after 6/30/201 g. 615 Sheridan Street Port Townsend, WA 98368 www.JeffersonCountyPublicHealth.org Consent Agenda Public Heaugi JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Carter Erickson, Environmental Health Manager DATE: i 21 1 C, 2 o? 6 SUBJECT: Grant Awarded - NEHA-FDA Retail Flexible Funding Model Grant Program; 4/1/2026-3/31/2027; $5,000. STATEMENT OF ISSUE: Jefferson County Public Health, Environmental Health Division, requests Board approval for use of awarded grant funds from National Environmental Health Association (NEHA) — Food and Drug Administration (FDA) Retail Flexible Funding Model (RFFM) Grant Program for food safety projects; April 1, 2026— March 31, 2027; total of $5,000. ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: RFFM Grant No. G-202601-07788 provides $5,000 to Jefferson County's Food Safety Program to improve standardization of food safety inspections via configuration and implementation of digital food safety inspections within the Enterprise Permitting and Licensing (EPL) database. Funds will be used for database configuration and creation of custom database reports that adhere to Washington State Department of Health's requirements for food safety inspections. FISCAL IMPACT/COST BENEFIT ANALYSIS: This grant is fully funded by the FDA; no match is required. RECOMMENDATION: JCPH management requests approval of a motion to allow the use of grant funds from National Environmental Health Association (NEHA) — Food and Drug Administration (FDA) Retail Flexible Funding Model (RFFM) Grant Program for food safety projects; April 1, 2026 — March 31, 2027; total of$5,000. REVIEWED BY: Q 4006 Josh D. Peters, County Administrator Date Community Health Developmental Disabilities Environmental Public 5eotth 360-385-9444 360-385-9400 If) 360-379-4487360-385-9401 (f)Always working for a safer and healthier community FLE},s,, neha-FDA RFFM GRANT PROGRAM NEHA-FDA Retail Flexible Funding Model Grant Program Official Notice of Award for One-Year Grants April 1,2026 Grant Number: G-202601-07788 Application Type: 2026-27 Track 2 Development Base Project Title: Digitization of Food Safety Inspections Project Summary: Jefferson County's Food Safety program utilizes a standardized inspection form generated by Washington State's Department of Health.This form currently exists in a paper format that requires multiple interactions from staff to complete the form,database input,and scan and toss procedure. Utilizing existing database capabilities,we aim to configure the database and custom reports through database querying to allow for digital inspections that meet the requirements of the state food code and FDA Standard 4.This will thereby replace the paper inspection records and processing procedures.The implementation of the digital inspections will need to be fully implementable by winter 2026-2027 when simultaneous database updates will occur to further enhance the food program. Implimentation of digital food safety inspections will advance JCPH's adherance to FDA standard 4. Amount Requested: $5,000.00 One-Year Award Amount: $5,000.00 Project Period: 4/1/2026 to 3/31/2027 Unique Federal Award Identification Number(FAIN): 1 U 19FD008288 CFDA Number: 93.103 Awarded to NEHA on 09/10/2024 Carter Erickson Jefferson County Environmental Public Health(WA) 615 Sheridan St Port Townsend,WA 98368 Dear Carter: Your application has been approved for Digitization of Food Safety Inspections as part of the National Environmental Health Association (NEHA)-U.S.Food and Drug Administration (FDA)Retail Flexible Funding Model(RFFM)Grant Program,with funding provided by the FDA.Approval is based on review of the project plan and budget details in your submitted application. As part of your application,your agency has made an assurance that it will comply with all applicable federal statutes and regulations in effect during the grant period,including applicable parts of 45 CFR Part 75. Acceptance of this award and/or any funds provided by the NEHA-FDA Retail Flexible Funding Model Grant Program acknowledges agreement with all the terms and conditions in this award letter. The amount of$5,000.00 represents the full amount of funds to which you are entitled.Grant awards are made with the understanding that NEHA-FDA Retail Flexible Funding Model Grant Program staff may require clarification of information within your application,as necessary,during the application,project,or reporting periods.These inquiries may be necessary to allow us to appropriately carry out our administrative responsibilities. Specific Conditions of Your Award In addition to the general Terms and Conditions of your award as listed below,the following are additional conditions specific to your award: Your project is fully funded: $5,000 for work on Standards 1-8. As a new requirement for Grant Year 2026-27,all Track 2 and Track 3 grantees will be required to report on their Retail Program Standards progress twice during the Grant Year using the new Retail Program Standards Assessment(RSA)Tool: first in coordination with their Interim Progress Report(due no later than October 15,2026) and again as part of the Final Progress Reporting requirements (due no later than May 14,2027). Budget To review specific details of the approved budget in your grant award(required for Training Add-On funding only),please log into the NEHA-FDA RFFM Grant Portal where you can view and print your grant including your budget justifications) and your budget worksheets. Total Award Amount: $5,000.00 For funding where budgets are required(Training Add-On funding),budget changes are allowable but must be justified and approved in advance and in writing by the NEHA-FDA RFFM Grant Program Support Team. None of the funds in this award shall be used to pay the salary of an individual at a rate in excess of the current Executive Level II of the Federal Executive Pay Scale for any specific funding year. Terms and Conditions Your award is based on the project application referenced in this Notice of Award,submitted to and approved by NEHA.Payment is contingent on continued Federal Funding from the United States Food and Drug Administration,and is subject to the following terms and conditions: The grantee must complete the full scope of work and all tasks outlined in the approved grant application by the Project End Date,unless NEHA grants a written exception.The recipient agrees to comply with the current FDA general terms and conditions (HHS Grant Policy Statement). Restrictions on the expenditure of funds in federal appropriations acts apply to this award,to the extent those restrictions are applicable to subawards made under federal grants.Please refer to 2 CFR 200.400 for guidance on relevant cost principles. For the complete Terms and Conditions of this award, including links to all relevant federal guidance,please see the documents available through the Grant Guidance link on the NEHA-FDA RFFM website https://www.neha.org/retail-grants). Required Reporting Reports with due dates will be accessible by logging into the Grant Portal.Reminders will be sent to the email address of your organization's Point of Contact regarding upcoming and past due reports. Interim Progress Reports will be required each year for awards made through this program to assure that each funded project remains on track for timely completion.For one-year awards,an Interim Progress Report will be due halfway through the project period. When all project objectives have been completed,a Final Project Report must be submitted through the online Grant Portal no later than 45 days after your Project End Date. Unless otherwise requested,your first report will be the Interim Progress Report due halfway through the project period. Payment Requests For one-year awards made through this grant program,payment is normally made on a reimbursement basis at the end of the project,following submission of all required reporting. Advance Payments may be requested for one-year awards when required by a jurisdiction,to cover immediate project needs. Interim Payments may be requested as needed,ideally not more than once per quarter. For complete information on required reporting and payment requests,please see the Reporting and Payment Instructions,accessible through the Grant Guidance link on the NEHA-FDA RFFM website. Recipient FDA Notice As a reminder,recipients of funding through this program are required to assure that project activities achieve greater conformance with the FDA Voluntary National Retail Food Regulatory Program Standards(Retail Program Standards).For additional information regarding the Retail Program Standards,please visit the FDA's official webpage at:https://www.fda.gov/food/retail-food-protection/voluntary-national-retail-food- regulatory-program-standards. Allowable and Non-allowable Costs For information on allowable and non-allowable costs,please refer to the Grant Guidance link on the NEHA-FDA RFFM website. Base Grant Requirement Once awards under the NEHA-FDA RFFM Grant Program have been made,all grantees must complete their Base activities (specified either in their active Development Base Grant or Maintenance and Advancement Base Grant)to remain eligible for Optional Add-Ons and Grants(Training funds,Mentee funds,Mentor grants).If Base activities are not substantially completed by the end of the Project Period,both Base and Add-On funding may be in jeopardy of cancellation. Travel Costs Travel costs should adhere to the general guidelines found in the NEHA-FDA RFFM Grant Guidance. Contact the NEHA-FDA RFFM Grant Program Support Team with specific travel-related questions not covered in the guidance. Financial Conflicts of Interest This award is subject to the Financial Conflict of Interest (FCOI) regulation at 42 CFR Part 50 Subpart F. Contact Us for Support If you have questions about this award,please contact the NEHA-FDA RFFM Grant Program Support Team. Additionally,the FDA Retail Food Safety Specialist assigned to your geographic area is an integral part of your jurisdiction's successful completion of Retail Program Standards activities and is available to assist with your funded project. NEHA-FDA RFFM Grant Program Support Team retailgrants@neha.org 1-833-575-2404 FDA Retail Food Safety Specialist Contact Information https://www.fda.gov/food/voluntary-national-retail-food-regulatory-program-standards/directory-fda-retail- food-specialists We appreciate your ongoing commitment to achieving greater conformance with the Voluntary National Retail Food Regulatory Program Standards. Sincerely, David T.Dyjack,DrPH,CIH NEHA Executive Director Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To:Board of Commissioners Josh Peters, County Administrator From: Eric Kuzma, Public Works Director Tik Agenda Date: April 6, 2026 Subject: Professional Service Agreement with Tetra Tech for the design and engineering construction support for Phase 4 - Stages 3 and 4 On-site Grinder Pump Installation for the PHUGA, Project No. 405- 2128-0, EPA Grant Agreement No. 02J97501 Statement of Issue: Professional Service Agreement with Tetra Tech for the design and engineering construction support for Phase 4 - Stages 3 and 4 On-site Grinder Pump Installation for the PHUGA Sewer System, Project No. 405-2128-0, EPA Grant Agreement No. 02J9750. Analysis/Strategic Goals/Pro's Ft Con's: Tetra Tech will provide design and construction engineering support for the installation of the on-site grinder pump, Phase 4 Stages 3 and 4. The scope will include properties within the Phase I "Core Area" PHUGA. The design support tasks include, but are not limited to, preliminary thru final design, bid support, review of submittals, responses to request for information from the contractor, and special inspections, as needed. Fiscal Impact/Cost Benefit Analysis: The maximum amount payable under this agreement is 169,118.00. The project is funded by the FY 2022 and 2023 EPA Community Grant Funds. Recommendation: Public Works recommends that the Board execute the two (2) originals of the Professional Services Agreement with Tetra Tech, and return one (1) original to Public Works. Department Contact: Samantha Harper, P.E., Project Manager, 385-9175. Reviewed By: 1 i 0 4/1/26 Josh Peters, County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Tetra Tech LLC. Contract No: Phi'f (o-6 i$' Contract For: Phase 4-Steps 3 and 4 Nails Grinder Pump Installation for the PHUGA Sewer System Term: December 31, 2026 COUNTY DEPARTMENT: Public works Contact Person: Samantha Harper Contact Phone: 380-774.1104 Contact email: sharpereco.Jenerson.wa.us AMOUNT: $169118 PROCESS: - Exempt from Bid Process Revenue: 4052128-0 Cooperative Purchase Expenditure: 4052128-0 Competitive Sealed Bid Matching Funds Required: N/A Small Works Roster Sources(s)of Matching Funds N/A Vendor List Bid Fund# 405 RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COM LIANCE WITH J C 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A: 23 21)ZCCl c,9 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. 4CERTIFIED: D N/A: f 1/ Ll?-O Zy3 Signature Date STEP 3, RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 3/18/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 3/18/2026. Thanks for fixing the contract. Please delete the Hunsucker email from the packet--It is attorney-client communication. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). I,(AR : R...subry\LY-iti Nree'hP4A- STEP 6: CONTRACTOR SIGNS fI STEP 7: SUBMIT TO BOCC FOR APPROVAL r Z$ (P r # Crtt-N443 otA6b INA c.L S - m 3/131; I PROFESSIONAL SERVICES AGREEMENT FOR Design of Phase 4—Stages 3 and 4 for the Installation of On-site Grinder Pumps for PHUGA Sewer System THIS PROFESSIONAL SERVICES AGREEMENT("this Agreement")is entered into between the County of Jefferson, a municipal corporation ("the County"), and Tetra Tech("the Consultant"),in consideration of the mutual benefits, terms, and conditions specified below. 1. Project Designation. The Consultant is retained by the County to perform design and engineering construction support for Phase 4 - Stages 3 and 4 for Installation of On-site Grinder Pump for the PHUGA Sewer System. 2.Scope of Services. Consultant agrees to perform the services identified on Exhibit"A" attached hereto including the provision of all labor. 3.Time for Performance. Work under this Agreement shall commence upon the giving of written notice by the County to the Consultant to proceed. The Consultant shall perform all services and provide all work products required pursuant to this Agreement on the dates listed on Exhibit"A". 4. Payment. The Consultant shall be paid by the County for completed work and for services rendered under this Agreement as follows: a.Payment for the work provided by Consultant shall be made as provided on Exhibit`B" attached hereto,provided that the total amount of payment to Consultant shall not exceed$169,118.00 without express written modification of the Agreement signed by the County. b.The Consultant may submit invoices to the County once per month during the progress of the work for partial payment for project completed to date. Such vouchers will be checked by the County, and upon approval thereof,payment will be made to the Consultant in the amount approved. Payment of Consultant invoices shall be within 30 days of receipt by the County for any services not in dispute based on the terms of this Agreement. c.Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work under this Agreement and its acceptance by the County. d.Payment as provided in this section shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessary to complete the work. e.The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the County and state for a period of Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 1 of 10 three (3)years after final payments. Copies shall be made available upon request. 5.Ownership and Use of Documents. All documents, drawings, specifications, and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the County whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Consultant's endeavors. Consultant shall not be held liable for reuse of documents or modifications thereof, including electronic data, by County or its representatives for any purpose other than the intent of this Agreement. 6.Compliance with laws. Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7.Indemnification. The Consultant shall defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers (and their marital communities) harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the negligence of the County. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the County, its officers, officials, employees, agents and volunteers (and their marital communities)the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. Prior to commencing work, the Consultant shall obtain at its own cost and expense the following insurance coverage specified below and shall keep such coverage in force during the terms of the Agreement. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence with the County named as an additional insured in connection with the Consultant's performance of this Agreement. This insurance shall indicate on the certificate of insurance the following coverage: (a) Owned automobiles; (b)Hired automobiles; and, (3)Non-owned automobiles. Commercial General Liability Insurance in an amount not less than a single limit of one million dollars($1,000,000)per occurrence and an aggregate of not less than two (2) times the occurrence amount($2,000,000.00 minimum)for bodily injury, including death and property damage,unless a greater amount is specified in the contract specifications. Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 2 of 10 The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: a.Broad Form Property Damage,with no employee exclusion; b. Personal Injury Liability, including extended bodily injury; c.Broad Form Contractual/Commercial Liability—including coverage for products and completed operations; d. Premises—Operations Liability(M&C); e.Independent Contractors and subcontractors; f.Blanket Contractual Liability. Professional Liability Insurance. The Consultant shall maintain professional liability insurance against legal liability arising out of activity related to the performance of this Agreement, on a form acceptable to Jefferson County Risk Management in the amounts of not less than$1,000,000 Each Claim and $2,000,000 Aggregate. The professional liability insurance policy should be on an"occurrence"form. If the professional liability policy is"claims made,"then an extended reporting period coverage(tail coverage)shall be purchased for three (3)years after the end of this Agreement, at the Consultant's sole expense. The Consultant agrees the Consultant's insurance obligation to provide professional liability insurance shall survive the completion or termination of this Agreement for a minimum period of three (3)years. The County shall be named as an"additional named insured"under all insurance policies required by this Agreement, except Professional Liability Insurance when not allowed by the insurer. Such insurance coverage shall be evidenced by one of the following methods: (a) Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. The Consultant shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: (a) The limits of overage; (b) The project name to which it applies; (c) The certificate holder as Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368, and, (d) A statement that the insurance policy shall not be canceled or allowed to expire except on thirty(30) days prior written notice to the County. If the proof of insurance or certificate indicating the County is an"additional insured"to a policy obtained by the Consultant refers to an endorsement(by number or name)but does not provide the full text of that endorsement, then it shall be the obligation of the Consultant to obtain the full text of that endorsement and forward that full text to the County. Certificates of coverage as required by this section shall be delivered to the County within fifteen (15) days of execution of this Agreement. Failure of the Consultant to take out or maintain any required insurance shall not relieve the Consultant from any liability under the Agreement, nor shall the insurance Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 3 of 10 requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. The Consultant's insurers shall have no right of recovery or subrogation against the County(including its employees and other agents and agencies), it being the intention of the parties that the insurance policies, with the exception of Professional Liability Insurance, so affected shall protect both parties and be primary coverage for all losses covered by the above described insurance. Insurance companies issuing the policy or policies shall have no recourse against the County(including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. All deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Consultant. Any deductibles or self-insured retention shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention, or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Insurance companies issuing the Consultant's insurance policy or policies shall have no recourse against the County(including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of insurance policy. Any judgments for which the County may be liable, in excess of insured amounts required by this Agreement, or any portion thereof, may be withheld from payment due, or to become due,to the Consultant until the Consultant shall furnish additional security covering such judgment as may be determined by the County. Any coverage for third party liability claims provided to the County by a"Risk Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance the Consultant must provide in order to comply with this Agreement. The County may, upon the Consultant's failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to the Consultant. The Consultant's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees, and agents. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials, employees, or agents. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 4 of 10 The Consultant shall include all subconsultants as insured under its insurance policies or shall furnish separate certificates and endorsements for each subconsultant. All insurance provisions for subconsultants shall be subject to all the requirements stated herein. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. The Consultant shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services shall be promptly replaced. All the insurance policies required by this Agreement shall provide that thirty(30) days prior to cancellation, suspension, reduction or material change in the policy, notice of same shall be given to the County Risk Manager by registered mail,return receipt requested. The Consultant shall place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the State of Washington. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. 9. Worker's Compensation(Industrial Insurance). If and only if the Consultant employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Consultant, the Consultant shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Risk Management, upon request. Worker's compensation insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employer's Liability with limits meeting all applicable state and federal laws. This coverage shall extend to any subconsultant that does not have their own worker's compensation and employer's liability insurance. The Consultant expressly waives by mutual negotiation all immunity and limitations on liability,with respect to the County,under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. If the County incurs any costs to enforce the provisions of this subsection, all cost and fees shall be recoverable from the Consultant. Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 5 of 10 10. Independent Contractor. The Consultant and the County agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. The Consultant specifically has the right to direct and control Consultant's own activities, and the activities of its subconsultants, employees, agents, and representatives, in providing the agreed services in accordance with the specifications set out in this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. Neither Consultant nor any employee of Consultant shall be entitled to any benefits accorded County employees by virtue of the services provided under this Agreement, including, but not limited to: retirement, vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits; fringe benefits; or any other rights or privileges afforded to Jefferson County employees. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Consultant, or any employee of Consultant. 11. Subcontracting Requirements. The Consultant is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs, and schedules. Failure of a subconsultant to perform is no defense to a breach of this Agreement. The Consultant assumes responsibility for and all liability for the actions and quality of services performed by any subconsultant. Every subconsultant must agree in writing to follow every term of this Agreement. The Consultant must provide every subconsultant's written agreement to follow every term of this Agreement before the subconsultant can perform any services under this Agreement. The County Engineer or their designee must approve any proposed subconsultant in writing. Any dispute arising between the Consultant and any subconsultant or between subconsultant must be resolved without involvement of any kind on the part of the County and without detrimental impact on the Consultant's performance required by this Agreement. 12. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission,percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the County shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 13. Discrimination Prohibited. The Consultant,with regard to the work performed by it under this Agreement,will not discriminate on the grounds of race, color,national origin, Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 6 of 10 religion, creed, age, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 14. No Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Assignment does not include printing or other customary reimbursable expenses that may be provided in an agreement. 15. Non-Waiver. Waiver by either party of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 16. Termination. a.The County reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. b. In the event of the death of a member,partner, or officer of the Consultant, or any of its supervisory personnel assigned to the project,the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the County. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the County, if the County so chooses. c.The Consultant may terminate services on the Project upon seven (7)days written notice in the event of substantial failure by the County to fulfill its obligations of the terms hereunder. Consultant shall submit an invoice for services performed up to the effective date of termination and the County shall pay Consultant all outstanding invoices,together with all costs arising out of such termination, within thirty(30) days. The County may withhold an amount for services that may be in dispute provided that the County furnishes a written notice of the basis for the dispute within fifteen (15) days. 17. Notices. All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Jefferson County Public Works 623 Sheridan Street Port Townsend, WA 98368 Notices to Consultant shall be sent to the following address: Tetra Tech 2003 Western Ave.,Suite 700 Seattle,WA 98121 18. Integrated Agreement. This Agreement together with attachments or addenda, represents the entire and integrated Agreement between the County and the Consultant and Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 7 of 10 supersedes all prior negotiations, representations, or agreements written or oral. No representation or promise not expressly contained in this Agreement has been made. This Agreement supersedes all prior or simultaneous representations, discussions, negotiations, and agreements, whether written or oral, by the County within the scope of this Agreement. The Consultant ratifies and adopts all statements,representations, warranties, covenants, and agreements contained in its proposal, and the supporting material submitted by the Consultant,accepts this Agreement and agrees to all of the terms and conditions of this Agreement. 19. Modification of this Agreement. This Agreement may be amended only by written instrument signed by both County and Consultant. 20. Disputes. The Parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the terms of this Agreement shall be submitted in writing within 10 days to the Director of Public Works or County Engineer, whose decision in the matter shall be final,but shall be subject to judicial review. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall bear the cost of its own attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County. The parties agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The Consultant hereby consents to the personal jurisdiction of the Superior Court of the State of Washington for Jefferson County. 21. Section Headings. The headings of the sections of this Agreement are for convenience of reference only and are not intended to restrict, affect, or be of any weight in the interpretation or construction of the provisions of the sections or this Agreement. 23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach by either party, whether express or implied, shall constitute a consent to,waiver of, or excuse of any other, different, or subsequent breach by either party. 24. No Oral Waiver. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. 25. Severability. Provided it does not result in a material change in the terms of this Agreement, if any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be affected and shall be enforceable to the fullest extent permitted by law. 26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest, heirs, and assigns. Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 8 of 10 27. No Assignment. The Consultant shall not sell, assign, or transfer any of rights obtained by this Agreement without the express written consent of the County. 28. No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. 29. Signature in Counterparts. The parties agree that separate copies of this Agreement may be signed by each of the parties and this Agreement shall have the same force and effect as if all the parties had signed the original. 30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. 31. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at arms-length, with the assistance and advice of competent, independent legal counsel. 32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary,to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended, the Consultant agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. The Consultant further agrees that upon receipt of any written public record request, Consultant shall, within two business days, notify the County by providing a copy of the request per the notice provisions of this Agreement. 33. Force Majeure. Consultant shall not be liable for any damages caused by any unavoidable delays that may result from any acts of God, strikes, lockouts, wars, acts of terrorism,riots, acts of governmental authorities, extraordinary weather conditions or other natural catastrophes, or any other cause beyond the reasonable control or contemplation of either party. 34. Standard of Care. Services provided by Consultant under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. Consultant makes no other warranty or guaranty, either express or implied. Consultant will not be liable for the cost of any omission that adds value to the Project. 35. Suspension of Work. The County may suspend services performed by Consultant with cause upon fourteen (14)days written notice. Consultant shall submit an invoice for services performed up to the effective date of the work suspension and the County shall pay Consultant all outstanding invoices within thirty (30)days. If the work suspension exceeds thirty(30)days from the effective work suspension date, Consultant shall be entitled to renegotiate the Project schedule and the compensation terms for the Project. 36. EPA Agreement Requirements. This project is funded by FY2022 and 2023 Community Grant funds, which are administered by EPA., refer to Exhibit C agreement requirements. Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 9 of 10 DATED this_ March day of 19 20. 26 . JEFFERSON COUNTY BOARD OF COMMISSIONERS Grizelda Sarria Name of Consultant Heather Dudley-Nollette, District 1 Consultant Representative(Please print) Heidi Eisenhour, District 2 7Jok Signature)Greg Brotherton, District 3 Vice President Title 03.19.2026 Date Approved s to fo only: 0. c ' March 18, 2026 Philip C. Hyunsucker Date Chief Civil/Deputy Prosecuting Attorney 1 5 11-14 624P Eric Kuzma Date Public Wanks Director Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 10 of 10 EXHIBIT A SCOPE OF WORK JEFFERSON COUNTY DEPARTMENT OF PUBLIC WORKS PORT HADLOCK GRINDER PUMP DESIGN AND CONSTRUCTION SERVICES CONTRACT NO PHASE 4, STAGE 3-4 GRINDER PUMP DESIGN PHASE SERVICES Subtask 9101 — Project Management This task includes budget to track, monitor, plan, and manage the work within the scope of this agreement for an additional 8 months—the contract period of performance to December 31, 2026. Work in this task is described as follows: Progress Updates - Progress updates will be held by telephone approximately every other week with the County to coordinate work activities and keep the County informed of progress to date. It is assumed the work within this task will be over a 8 month period and end on December 31, 2026. There will be up to 10 progress updates during that period between the County and the Consultant Project Manager. Progress Reports and Billings -Tt will include brief monthly progress reports along with monthly invoices. Progress reports will contain information on major activities, anticipated actions, and outstanding issues to be resolved. TASK 9100 — ON-SITE GRINDER PUMP TASK 9102 — GRINDER PUMP DESIGN SERVICES Subtask 9102 — Grinder Pump 90% and Final Plans, Specifications, and Estimate Provide two sets of bid drawings and specifications for Pt Hadlock grinder pump connections.The first package will include the County's stage 1 connections.The second package will include the County's stage 2-4 connections. See Figure 1. Develop design documents for the grinder pump projects to a bid-ready level. This work is broken out into the following: Drawings—Provide cover sheet, key map, connection plan sheets and detail sheets for each bid package.The following is an estimate of the total amount of connection plan sheets per project. Stage 3—35 sheets Stages 4—25 sheets It is assumed that the County will determine the location and number of pumps within each grinder pump station. Detail Sheets—Provide drafting and edits to JCPW provided detail sheet mark-ups. Specifications—JCPW will provide initial update to specifications and send to Tetra Tech for final review and update.Tetra Tech will take the lead on the Div 07 specification. Cost Estimate—Cost estimate will be developed by JCPW and reviewed by Tetra Tech. QA/QC:Tetra Tech senior engineers will perform in-house Quality Control (QC) reviews of the 90%and final design documents. Quality Assurance (QA) reviews will be by Tt's QA manager. Design Coordination—Weekly meetings(12 total)with the County to coordinate design. Assumes two meetings with grinder pump manufacturers to discuss details and requirements. Cost Estimate—Cost estimate will be developed by JCPW and reviewed by Tetra Tech. Develop the grinder pump design to serve the Core Area as indicated in Figure 1. One set of field markups will be provided by JCPW. Drawings will be developed to the 90% Design level and submitted to JCPW for review and comment. One set of markups will be reviewed by the engineering team and a final bid-ready set of drawings will be prepared. The estimated drawing count is approximately 90 based upon the attached drawing list (Table 2). It is assumed that information and some content from the grinder pump equipment vendors will be used in the development of some of the 100% design drawings. It is also assumed that the extent of the electrical is from the grinder pump control panel to the grinder pumps.All other electrical revisions are by the property owner.The contract drawings will be prepared in AutoCAD using Tt drafting standards. Work Products: 90%Stage 3-4 Grinder Pump Plans and Specification Final Stage 3-4 Grinder Pump Plans and Specification County Design Reviews It is expected that JCPW design reviews will result in only minor changes to elements approved in previous reviews. If County staff request major changes or provide different directions,then the County Project Manager will evaluate the changes and differences with Tetra Tech and determine what change is needed and authorize additional work as required. Subtask 9103 — Bid Support (Grinder Pump Packages) Tt to provide engineering support during bidding for two grinder pump projects. Task and work items will be provided on an as-needed basis to answer questions and provide support to the County during bidding of the Phase 2 Treatment Plant Construction Package Bid. Work in this task is described as follows: On-site bid walk through with potential bidders Respond to up to 3 requests for information (RFI's) during bidding. Develop up to 2 addenda. Up to 2 meetings with County staff during bidding. Assumptions: Bidding period would be up to 4 weeks long. Work in this task will be provided on an as-needed basis. Up to three staff members would attend one bid walk through. Each RFI's during bidding would include up to 2 hours of engineering. Each addendum would include up to 6 hours of engineering, 2 hours QA/QC, and 4 hours of CAD. Each County meeting would include up to three staff members for one hours. Subtask 9104 — Construction Support (Grinder Pump Packages) The following work items are anticipated: This task provides construction administration support for the Construction Contract. Specific activities include: a. Conformed Set/CAD Files: Provide conformed contract plans and specifications. Compile conformed CAD files in Zip drive and send to Jefferson County. b. Site Visits: Tt project manager or Project Engineer will visit the site 4 times to attend coordination meeting and to inspect the work.Tt will attend the all other progress meeting virtually. c. Submittal Review: Shop drawings and submittal review. This scope of work assumes up to 4 submittals.Jefferson County Public Works (JCPW) will be the primary reviewer of submittals and will notify Tetra Tech when the Engineer of Record's (EOR's) review is requested. It is assumed each submittal would include up to 3 hours of engineering, 1 hour QA/QC d. RFI's: Tetra Tech (Tt) to provide written clarifications of the contract documents as needed. Assume providing responses for up to 4 RFI's. It is assumed each RFI response would include up to 2 hours of engineering, 1 hour QA/QC. e. Change Order:Allowance for assisting the County with compiling technical change order documents. JCPW will review and negotiate Contractor costs. f. Substantial Completion/Final Inspection: Tt to provide inspections to verify substantial completion and final completion including preparation of punch list items for remaining work. g. Prepare Record Drawings: Tt to compile modifications made during the course of construction into record drawings, based on marked up drawings provided by the County and Contractor. Provide full- size reproducible drawings, two sets of full-size prints, and electronic documents in PDF and ACAD format. h. Contract Closeout:Tt to assist the County with notices of substantial completion,final inspection and punch list verification.This activity includes transfer of insurance and warranty certificates and bonds. Recommendation of County acceptance of the project is included. I Price Proposal Revision Date: Labor Plan Price Summary/Totals Dec 19,2025 8Resource Task Pricing Totals 169,118 Pt.Hadlock Construction Services Specify Addl Fees onSetup 0 Technology Use Fee Grinder Pump Stages 3,1 Pro,“a Total Price 169,118 Submitted to:Jefferson County Department of Public Works(Attn:Samantha Harper) Unit Rate Qty's Re."Fleet Pricing by ResourceExhibitBE - g F Contract Type:T&M o Total 6 1 e / z- e_ 5 4 !d 3 a s s a o ' u Task Pricing Schedule labor Mrs 3 1 z? -s ;, a_ 3 e 3 „_ : A A 4 c 01 4a, ut.E. tabor Subs, Travel marl.a Equip ooa Totals Project Phases/Tasks r,w,, -pm, am,. 330 3 835 39 /63 to to 21a AO 260 S, 0u4nuue,. 1,714 0309 163,298 - - 1,320 - 169,118 9104 003.0t.System Consnunbn Phase Services 06/01/14 01/21/22 7., lg IV 270 10 16 10 le 94 16 44 46 1,55e 51,951 1,1aa 063> 9123 910400>00uctioo wmnm..teon 00ro1a9 01n1/22 19 2e It •. .2 1.56e N, 23 1.160 - 06/o1a6 01/3,m 19 .6 3 9,a 00/01a6 01n1/22 19 su, ramps 01/31/23 .9 .• w 6 a 061, 06/0106 01/31n2 ,9 • 9100 Grinder Mop Design 60/01/s 11n1/26 s.s 20 176 565 29 1e2 • 20 110 la 216 9 054 113,441 - - 110 - 113,961 Management 04/01a6 12/31a6 9 9 liel GnnM home Deep 13n1/26 SA 20 176 476 19 11 n r 9•,sr 44,707 0•plas 12/1.6 •• 76 1,239 04/01a6 12/31/26 r• 2n ,. .• e•.. 0•/01n6 1021de 3• a, , 1 04p1/26 12/31 •a z. n • , • 01/26 12/31,6 ea ,n n • 6 a 04p1n6 12/31 a6 ,a ,a ,n +, 2 • zaA 1 910260*r Puny Sldslp wt 60/01/20 11n1/29 SA 20 176 62 2 e • - 16 166 120 13,120 Totals 04/01/26 01/31/27 94 835 39 163 s •• »• b 160 55 oua.00.> 1,214 0.2o% 167,798 - - 1,310 - 169,118 Oro Tech Confidential and Prcpnetary Page 1 of 1 Printed 12/19/20: Appendix II to Part 200,Title 2(up to date as of 3/04/2026) Appendix II to Part 200,Title 2(Mar.4,2026) Contract Provisions for Non-Federal Entity Contracts Under Federal Awards This content is from the eCFR and is authoritative but unofficial. Exhibit C Title 2—Federal Financial Assistance Subtitle A—Office of Management and Budget Guidance for Federal Financial Assistance Chapter II—Office of Management and Budget Guidance Part 200 —Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards Authority: 31 U.S.C. 503;31 U.S.C. 6101-6106;31 U.S.C.6307;31 U.S.C.7501-7507. Source: 89 FR 30136,Apr. 22,2024,unless otherwise noted. Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non- Federal entity under the Federal award must contain provisions covering the following, as applicable. A Contracts for more than the simplified acquisition threshold,which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council Councils) as authorized by 41 U.S.C. 1908, must address administrative,contractual, or legal remedies in instances where contractors violate or breach contract terms,and provide for such sanctions and penalties as appropriate. B All contracts in excess of$10,000 must address termination for cause and for convenience by the non- Federal entity including the manner by which it will be effected and the basis for settlement. C Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of"federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." D Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of$2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute,contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland Anti-Kickback"Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be 2 CFR Appendix-II-to-Part-200(D)(enhanced display) page 1 of 3 Appendix II to Part 200,Title 2(up to date as of 3/04/2026) 2 CFR Appendix-II-to-Part-200(E) Contract Provisions for Non-Federal Entity Contracts Under Federal Awards prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work,to give up any part of the compensation to which he or she is otherwise entitled. The non- Federal entity must report all suspected or reported violations to the Federal awarding agency. E Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable,all contracts awarded by the non-Federal entity in excess of$100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act,each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market,or contracts for transportation or transmission of intelligence. F Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of funding agreement" under 37 CFR§401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that"funding agreement;the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements;'and any implementing regulations issued by the awarding agency. G Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of$150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671 q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). H Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension."SAM Exclusions contains the names of parties debarred,suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. I Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding 100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. J See§ 200.323. 2 CFR Appendix-II-to-Part-200(J)(enhanced display) page 2 of 3 Appendix II to Part 200,Title 2(up to date as of 3/04/2026) Contract Provisions for Non-Federal Entity Contracts Under Federal Awards 2 CFR Appendix-II-to-Part-200(K) K) See § 200.216. I) See § 200.322. 78 FR 78608, Dec. 26,2013, as amended at 79 FR 75888, Dec. 19,2014;85 FR 49577,Aug. 13,2020] 2 CFR Appendix-II-to-Part-200(L)(enhanced display) page 3 of 3 Appendix A to Part 33,Title 40(up to date as of 3/04/2026) Appendix A to Part 33,Title 40(Mar.4,2026) Term and Condition This content is from the eCFR and is authoritative but unofficial. Title 40—Protection of Environment Chapter I—Environmental Protection Agency Subchapter B—Grants and Other Federal Assistance Part 33—Participation by Disadvantaged Business Enterprises in United States Environmental Protection Agency Programs Authority: 15 U.S.C.637 note;42 U.S.C.4370d,7601 note,9605(f);E.O. 11625,36 FR 19967,3 CFR,1971 Comp.,p.213; E.O. 12138,49 FR 29637,3 CFR,1979 Comp.,p.393;E.O. 12432,48 FR 32551,3 CFR,1983 Comp.,p. 198,2 CFR part 200. Source: 73 FR 15913,Mar.26,2008,unless otherwise noted. Appendix A to Part 33—Term and Condition Each procurement contract signed by an EPA financial assistance agreement recipient, including those for an identified loan under an EPA financial assistance agreement capitalizing a revolving loan fund, must include the following term and condition: The contractor shall not discriminate on the basis of race,color, national origin or sex in the performance of this contract. The contractor shall carry out applicable requirements of 40 CFR part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies. Appendix A to Part 33,Title 40(Mar.4,2026)(enhanced display) page 1 of 1 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO:Board of Commissioners FROM: Shawn Frederick,Central Services DATE: April 6, 2026 RE:Resolution—In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal STATEMENT OF ISSUE: The Central Services Department needs Commissioner approval to dispose of the worn out and/or broken copiers. ANALYSIS: Not Applicable FISCAL IMPACT: N/A RECOMMENDATION: Approve and sign the attached resolution authorizing disposal of worn out,broken and/or obsolete equipment. REVIEWED BY: LfD#7 Z`"''`' 4/1/26 Josh d. Peters, County Administrator Date STATE OF WASHINGTON County of Jefferson In the Matter of Finding and determination to Declare Certain Personal Property as Surplus RESOLUTION NO. And Authorize Disposal WHEREAS,certain assets belonging to Jefferson County have been identified as no longer required for County purposes because they are broken, worn out,or outdated; and WHEREAS,notice of intention to sell this surplus County property is not required per RCW 36.34.020 because the total value of each item is less than two thousand five hundred dollars 2,500.00). THEREFORE BE IT RESOLVED, that the Board of Commissioners hereby declares the property on attached Exhibit"A"to be surplus and directs the Central Services Department to dispose of such items as follows: A. Transfer such equipment to a recycling center or the Transfer Station for disposal as excess. APPROVED this day of 2026. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair, District 3 Heidi Eisenhour, Member, District 2 ATTEST: Heather Dudley-Nollette,Member, District 1 Carolyn Gallaway,CMC Clerk of the Board EXHIBIT "A" BOCC Resolution# TO BE COMPLETED FOLLOWING SURPLUS DECLARATION Disposition If Transferred,Name& transferred, Signature of Government Asset ID# Serial#Description Condition disposed,recycled) Employee Signature Agency/Non-Profit IT3850 2ND04630 Canon iR Adv 4551i III OBSOLETE IT3854 2ND04633 Canon iR Adv 4551i III OBSOLETE IT3865 2HU03340 iR Adv C5560 OBSOLETE IT3848 2ND04614 iR Adv 4551i III OBSOLETE IT3860 2HU03353 iR Adv C5560 OBSOLETE IT3853 2ND04619 iR Adv 4551i III OBSOLETE IT3849 2ND04631 iR Adv 4551i III OBSOLETE IT3862 2HU03318 iR Adv C5560 OBSOLETE IT4059 24X04936 CANON IR-ADV 4751 BACK OBSOLETE 1 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO:Board of Commissioners FROM: Stacie Prada, Treasurer DATE: April 6, 2026 SEP RE: RESOLUTION: In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus,Authorize Disposal, and Remove from the Annual Inventory of the Capitalized Fixed Assets STATEMENT OF ISSUE: Certain Assets belonging to Public Works have been identified as no longer needed, not repairable, obsolete or outdated and are to be disposed of. ANALYSIS: Among the items,they all have little value and may be included for sale in the county auction or offered to other departments, agencies and non-profits. Failing to dispose of these items to the above stated organizations or at auction,they should be authorized for disposal. The overall value of each item is less than$2,500.00 and requires no public notice. FISCAL IMPACT: None RECOMMENDATION: The County Treasurer recommends Commissioners authorize disposal options in resolution, "In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus, Authorize Disposal, and Remove from the Annual Inventory of the Capitalized Fixed Assets." R IEWED BY: 1D-691a. , 3/3( /46 Jo eters, County Administrator Date STATE OF WASHINGTON County of Jefferson In the Matter of Finding and Determination to Declare Certain Personal Property as RESOLUTION NO. Surplus, Authorize Disposal, and Remove from the Annual Inventory of the Capitalized Fixed Assets WHEREAS,certain assets belonging to Jefferson County have been identified as no longer required for County purposes because they are broken,worn out, or outdated; and WHEREAS, notice of intention to sell this surplus County property is not required per RCW 36.34.020(3) because the total value of each item is less than two thousand five hundred dollars ($2,500.00); and WHEREAS, RCW 36.16.145 allows public action sale by electronic media; and WHEREAS, RCW 36.32.210 requires the Jefferson County Board of County Commissioners file with the auditor of the county a full and complete inventory of all capitalized assets kept in accordance with standards established by the state auditor. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY,STATE OF WASHINGTON: Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the above"Whereas"clauses as Findings of Fact. Section 2. Certain Personal Property Declared Surplus and Authorized for Disposal and Removed from the Annual Inventory of the Capitalized Fixed Assets. The Resolution: 1. Declares the equipment attached as Appendix A to be surplus. 2. Directs disposal of said items to another department, agency, non-profit, to the recycling center, or to the Transfer Station for disposal as excess. Items may be included for sale at county auction if deemed worthy. 3. Directs the Jefferson County Auditor to remove the equipment on the attached list from the Jefferson County Equipment Inventory. Section 3. Severability. If any section, subsection, sentence, clause, or phrase of this resolution or its application to any person or circumstance is held invalid,the remainder of this resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 4. Effective Date. This resolution is effective upon adoption. Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-800(19). SIGNATURES FOLLOW ON THE NEXT PAGE) APPROVED this_day of April,2026. JEFFERSON COUNTY BOARD OF SEAL: COUNTY COMMISSIONERS Greg Brotherton, Chair Heidi Eisenhour, Member Heather Dudley-Nollette, Member ATTEST: APPROVED AS TO FORM: Carolyn Gallaway, CMC Date Philip C. Hunsucker, Date Clerk of the Board Chief Civil Deputy Prosecuting Attorney Ariel Speser, Civil Deputy Prosecuting Attorney SURPLUS EXHIBIT"A" BOCC Resolution# DEPARTMENT: Jefferson County Department of Public Works DATE: 3/13/2026 TO BE COMPLETED FOLLOWING SURPLUS DECLARATION CONTACT NAME&PHONE#: Michelle Ham 360-301-0795 or 360-344-9701 Disposition If Transferred,Name& Condition transferred, Signature of Government Asset ID# Serial# Item Description broken,working,etc) disposed,recycled) Employee Signature Agency/Non-Profit 20263 8152016367 Cummins Diagnostic Communication System Working 20264 0305E070EB Cat Diagnostic Communication System Working 21405 8889831975 Panasonic Laptop with Jaltest Diagnostic Software Working 19029 332HDA-005275 Snap-On Modis Scanner Working To Last Update Will Work with 19632 30864404 660-LB Torque Wrench Calibration 21112 672TBJ5633 VHF Portable Radio Broken Lost need to SURP 21412 672HDY0729 VHF Portable Radio Broken Lost need to SURP 20678 291704621 Stihl Hand Held Blower Broken Recy in 2021 21048 Napa Battery Charger Broken Scrapped 2025 20685 LI-ION Compact Driver 18V Broken Drill Died 19034 10547226 Parts Washer Working 21 186 184744709 Sthil Chainsaw MS201TC(#3) Broken Broken/electric motor 21212 439255051 HTA 85 Stihl Pole Saw out 1 Jefferson County Board of Commissioners Consent Agenda Request To: Board of Commissioners Josh Peters,County Administrator From: Eric Kuzma, Public Works Director Agenda Date: April 6,2026 Subject: Solid Waste Advisory Committee Bylaws Revisions Statement of Issue: Revisions to the Solid Waste Advisory Committee(SWAC)by-laws were initiated by a request from the Clerk of the Board to bring greater consistency between various advisory board/committee by-laws and additionally by a request of several SWAC members to have a role in the vetting of potential members in the way that the Parks and Recreation Advisory Board does. An applicant interview subcommittee was formed at the January 22,2026,regular SWAC meeting in anticipation of filling this expanded role. An application for appointment to SWAC has been received by Public Works and the SWAC interview subcommittee would schedule an interview with the applicant upon adoption of the revised by-laws. Analysis/Strategic Goals/Pro's&Con's: The attached comparative matrix of SWAC bylaws from four other counties was used in discussions with SWAC at a regular meeting on January 22,2026. The attached draft by-laws revisions were approved unanimously by SWAC with the exception of striking section 8 PROCEDURE FOR REMOVAL OF SWAC OFFICERS which was removed upon Prosecuting Attorney's Office review. Fiscal Impact/Cost Benefit Analysis: Staff time for SWAC facilitation is budgeted for in the 2026 Solid Waste budget. The expanded SWAC role in vetting member applicants is favored by Public Works. Recommendation: Approve the SWAC Bylaws revisions by the attached Resolution. Department Contact: Al Cairns, Solid Waste Manager x213 Reviewed By: o P 4/1/26 11 Josh Peters, County Administrator Date STATE OF WASHINGTON County of Jefferson A Resolution Adopting Solid Waste Advisory Committee By-Laws Revisions RESOLUTION NO. WHEREAS,RCW 70A.205.110 requires that each county shall establish a local solid waste advisory committee to assist in the development of programs and policies concerning solid waste handling and disposal and to review and comment upon proposed rules, policies, or ordinances prior to their adoption; and, WHEREAS, The Jefferson County Solid Waste Advisory Committee (SWAC) was established on June 9, 1986 by Jefferson County Resolution 46-86; and, WHEREAS, SWAC by-laws have been revised in 1998, 2008, 2022, and 2025 to refine the role of the SWAC,to revise regular meeting dates, and to meet changes to the Open Public Meeting Act;and, WHEREAS, additional revisions are necessary to bring more consistency between the by-laws of the various advisory boards and committees of the County and to expand the role of SWAC in making recommendations to the Board of County Commissioners(BoCC)in appointing new members NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY,STATE OF WASHINGTON: Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the above"Whereas"clauses as Findings of Fact. Section 2. Purpose. The purpose of this resolution is to: Adopt the recommended revisions to the SWAC by-laws Section 3. Severability. If any section, subsection, sentence, clause,phrase of this resolution or its application to any person or circumstance is held invalid, the remainder of this resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 4. Effective Date. This resolution is effective upon adoption. Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-800(19). APPROVED and ADOPTED this day of 2026. JEFFERSON COUNTY BOARD OF SEAL: COUNTY COMMISSIONERS Heather Dudley-Nollette, District 1 Heidi Eisenhour, District 2 Greg Brotherton, District 3 ATTEST: APPROVED AS TO FORM: Carolyn Gallaway, CMC Date Philip C. Hunsucker Date Clerk of the Board Chief Civil Deputy Prosecuting Attorney SWAC By -Laws Comparison BY -Law Element Jefferson Clallam King Okan n WhatcomAssistinthedevelopmentofprogramsandConsistentwithJeffersonandalsodefines policies concerning solid waste handling tbrte "Primary Topics of Review": 1) SWMP; and disposal, and to review and comment 2) Legislative Proposals; 3) Other Issues SWAC Duties upon proposed rules, policies or ordinancps prior to their adoption by the Consistent with Jefferson Consistent with Jefferson Consistent with Jefferson Jefferson County Board of County Commissioners Under RCW 70A. 205. 110, the SWAC is an - One representative each to be designated Tne SWAC shall be composed of at least Membership is comprised of one ( 1) 11 members. Two of the members shall be ongoing committee that shall consist of a bythe Cities of Forks, Port Angeles, Sequim nine (9) and no more than twenty (20) position representing the solid waste local elected officials or their appropriatelyminimumofninemembersthatshallandClallamCounty. - Two representatives members representing a balance of industry, one ( 1) position representing the appointed designees, with one represent a balance of interests including, of the solid waste industry in Clallam interests among the following groups: re le industry, one (1) position representative from the city of Bellinghambutnotlimitedto, citizens, public interest County. -Two representatives of the CAiZenS, public interest groups, labor, reprosenOng the Colville Confederated and one representative from other cities in groups, business, the waste management solid waste industry in Clattam County. WS!nilss, the waste management industry, Tribes, three ( 3) positions representing the county. One member shaft be aindustry, and local elected public officials. One individual representing the business local elected public officials, the recycling local cities and/ ortowns, and ( 3) positions Whatcom County councilmember. The community of Clallam County and/or Cities industry, manufacturers locating in King representing the public at large remaining eight members shall represent a within the County. - One individual County, and marketing and education balance of interest from the followingfromaTribalgovernmentinClallaminterests. Sec*M two citizen representatives with no County. Ad -hoc representation by all Tribal finOnCial ties to other included sectors, one Composition governments in Clallam County will be representative from public interest groups, recognized at requisite occasions. . I one businesslindustry representative, oneOneindividualrepresentingtheagricultural comn'll"Oel - One citizen -at- representative from the waste collection large, industry, one representative from agriculture, one recycling industry representative, and one solid waste disposal facility representative. No two representatives can be from the same company or public interest group. 3, except that City and County membersTerm (Years) 2 serve until respective juristiction 3 3 designates a new representative 3 OfficerTerm (Chair & Vice Chair) I year and no more than 2 1 1: term begins in Oct. and may be reselected for succeeding terms 1: term begins in Oct. 3 Applicant Vetting Silent SilentSilent Silent Silent Silent Appolotment By BoCC motion By BoCC motion By County Council motion ByBoCC County Council Reappointment Silent Silent By County Council motion ByBoCC Silent The SWAC may remove any officer whom Any memberAnymember of SWAC may offer a motionmayofferamotion The Chairperson or Vice Chairperson maytheyelectbythefollowingprocedure: Any for removal at a meeting. If the motion is be removed at anytime by the vote of fiveMemberoftheSWACmayofferamotionsseconded, it will be considered and voted members of the Committeeforremovalatameeting. If the motion is on by secret ballot at the next regular Member Removal seconded, it shall be considered and voted Meeting of the Committee. Approval ofa on at the next regular meeting of the SWAC. Motion for removal will require a two-thirds Silent Silent Approval of a motion to remove shall majority of the members present and require a two-thirds majority of the voting. members present and voting. Vacancies Silent Silent SilentSilent SSilentlent Silent Silent S mbylOwSmay be amended or repeated, andtoabeamendedorrepeated, Y and BY-LaW Amendment Approval tofSByBoCCapprovalofSWAC minutes By majority vote of SWAC By Maj. te =ofSWACBymajorityvoteofSWACmajorityvote aw by w may bbylawsnewbylawsmaybe adopted by writtenteadoptedI' ed by written a va I the CountyofCu C 'sapprovaloftheCountyCommissionersCommissioners nSit. tSilent afterafter receiving a recommendation from Members and visitors at the meetings will SWAC treat each other with respect, will not Personal Conduct Monopolize meetingtime, and will listen to aboveFailuretoabidebytheabove conduct rules and try to understand each other's views. Silent Silent RobertsortsRules of Order], or other FsrV, will s ffc, disruptive behavior will be sufficient cause Silent to have the offending party removed from SWAC By -Law Level of Detail (Pages) g 4 1 page; Codified in Whatcom County Code; 7 Chapter 2.78 1 I I j41 1 -,_ ,,, ip-- i ! Jefferson County Solid Waste AdvisoryBy- LawsCommittee N Crfr Yrt SHIN G 1 Jefferson County 1 Solid Waste Advisory Committe - m Approved by Board of County Commissia March Jefferson County Solid Waste Advisory Committee By-Laws TABLE OF CONTENTS TABLE OF CONTENTS 1 1 AUTHORITY 2 2 ROLE OF THE PUBLIC WORKS DEPARTMENT 2 3 DUTIES OF THE SWAC 2 4 COMPOSITION OF THE SWAC 3 5 APPOINTMENT AND TERM OF MEMBERS OF THE SWAC 3 6 NO COMPENSATION FOR MEMBERS OF THE SWAC 3 7 SWAC OFFICERS, THEIR DUTIES, AND THEIR TERM OF OFFICE 3 8 PROCEDURE FOR REMOVAL OF SWAC OFFICERS 4 9 SUBCOMMITTEES OF THE SWAC 4 10 SWAC MEMBER ROLES AND RESPONSIBILITIES 4 11 REGULAR MEETING SCHEDULE 5 12 QUORUM REQUIREMENT 5 13 VOTING 5 14 CONFLICT OF INTEREST/APPEARANCE OF FAIRNESS FOR MEMBERS OF THE SWAC 5 15 REPORTS, RECOMMENDATIONS AND CORRESPONDENCE FROM THE SWAC 5 16 COMPLIANCE WITH THE OPEN PUBLIC MEETING ACT IS REQUIRED 6 17 NOTICE OF EACH MEETING OF THE SWAC 6 18 AGENDA FOR EACH MEETING OF THE SWAC 6 19 ABSENCES 6 20 CONDUCT OF EACH MEETING OF THE SWAC 7 21 RECORD OF MEETINGS OF THE SWAC 8 22 MINUTES OF MEETINGS OF THE SWAC 8 23 AMENDMENT OF THESE BY-LAWS 8 24 SAVINGS CLAUSE 8 25 EFFECTIVE DATE 8 1I e Jefferson County Solid Waste Advisory Committee By-Laws 1 AUTHORITY The Jefferson County Solid Waste Advisory Committee (SWAC) was established on June 9, 1986 by Jefferson County Resolution 46-86. RCW 70A.205.110 requires that each county shall establish a local solid waste advisory committee to assist in the development of programs and policies concerning solid waste handling and disposal and to review and comment upon proposed rules, policies, or ordinances prior to their adoption. RCW 70A.205.110 and Resolution 46-86 are both silent on the term that SWAC members serve. The Board of County Commissioners therefore establishes them by adoption of these by-laws. 2 ROLE OF THE PUBLIC WORKS DEPARTMENT The Public Works Department (Department) assists the SWAC in its duties through development of agendas, briefings on issues, transmittal of written communication, meeting logistics, and in maintenance of the records of SWAC actions. Records shall be maintained by the Department pursuant to a retention schedule approved by the Jefferson County Records and the State Archivist. The Department Director, or designee, assigns an individual to serve as the primary staff contact for the SWAC. The primary staff contact for the SWAC shall be called the SWAC Coordinator. Subject to staffing and budget constraints, the Department may make available additional staff to assist in staffing sub-committees. Staff shall meet annually with the Chair and Vice Chair to review staffing and budget constraints. 3 DUTIES OF THE SWAC Resolution No. 46-86 states that the objectives of the SWAC shall be to assist in the development of programs and policies concerning solid waste handling and disposal, and to review and comment upon proposed rules, policies or ordinances prior to their adoption by the Jefferson County Board of Commissioners (Board). RCW 70A.205.110 prohibits Jefferson County from applying funds from the state and local improvements revolving account, Waste Disposal Facilities, 1980, under RCW 43.83.350, for the preparation, update, or major amendment of a comprehensive solid waste management plan (CSWMP)unless the plan or revision has been prepared with the active assistance and participation of a local solid waste advisory committee. The SWAC actively participates in the review, revision or amendment of a CSWMP and a hazardous waste management plan (HWMP). As requested by-Public Works the SWAC may engage in the following, less formal, advisory roles, including but not limited to: (a) Holding community 2 ! Page Jefferson County Solid Waste Advisory Committee By-Laws conversation meetings to solicit community input on solid waste topics; and, (b) Acting as a sounding board, to research and discuss solid waste topics. The SWAC is an advisory body only that makes recommendations to the Board on matters it is required to consider prior to adoption by the Board. Before taking final action on a matter on which the SWAC has made a recommendation, the Board shall take final action after considering the SWAC's recommendations and other available information. 4 COMPOSITION OF THE SWAC Under RCW 70A.205.110, the SWAC is an ongoing committee that shall consist of a minimum of nine members that shall represent a balance of interests including, but not limited to, citizens, public interest groups, business, the waste management industry, and local elected public officials. 5 APPOINTMENT AND TERM OF MEMBERS OF THE SWAC SWAC members shall serve a term of three (3) years. A second term of three (3) years shall begin upon the expiration of the first term unless the SWAC member declines to serve a second term. The term of those members who are appointed by the Board at the request of other legislative governing bodies, for example the City of Port Townsend, shall be at the discretion of the other legislative governing body. 6 SWAC VACANCIES AND REQUESTS FOR APPOINTMENT When a vacancy occurs or when a request to serve on the SWAC is received by Public Works or the Board, the SWAC shall conduct a candidate interview at a Regular or Special meeting of the SWAC. A vote of the SWAC shall be noted in the meeting minutes and forwarded to the BoCC for consideration of appointment. 67 NO COMPENSATION FOR MEMBERS OF THE SWAC Members of the SWAC shall serve without compensation. 78 SWAC OFFICERS,THEIR DUTIES, AND THEIR TERM OF OFFICE There shall be a Chair and Vice Chair. Officers shall be elected by the SWAC sitting in regular, open, public meetings. The Chair shall preside over the SWAC meetings and coordinate development of the agenda with staff representatives of the Solid Waste Division of the Jefferson County Public Works Department. The Chair shall sign all correspondence originated by the SWAC. The Vice Chair shall preside over the SWAC meetings in the absence of the Chair. 31 Jefferson County Solid Waste Advisory Committee By-Laws Officers of the SWAC shall serve for one year from the date of election. No officer shall serve for more than two consecutive terms. The SWAC may remove any officer whom they elect by the following procedure: Any member of the and voted on at the next regular meeting of the SWAC. Approval of a motion to remove shall require a two thirds majority of the members present and voting. 9 SUBCOMMITTEES OF THE SWAC The Chair may appoint such standing and ad hoc sub-committees as may be considered useful and appropriate to investigate any matter of interest to the SWAC. At the Chair's discretion,or by a majority vote of the SWAC voting members, an item may be transmitted to a subcommittee for review and comment. The Chair shall establish a deadline for subcommittee review, provide members with direction or any specific review questions, and schedule regular updates from the subcommittee, as necessary. If the subcommittee fails to meet the review deadline, the SWAC shall proceed to take action without subcommittee or Advisory Group comment. No sub-committee shall contain more than four SWAC members. A quorum of the subcommittee members is not required for a sub-committee meeting. No SWAC member who is not a member of a sub-committee may attend a sub-committee meeting; otherwise, all OPMA requirements would apply to the sub-committee meeting. If more than four SWAC members are present at a sub-committee meeting, the sub-committee meeting shall be adjourned immediately. Sub-committees may meet informally, without minutes; however, the Sub-committee shall keep the SWAC Chair informed, and report to the full SWAC at each SWAC meeting which occurs while the sub- committee exists. 10 SWAC MEMBER ROLES AND RESPONSIBILITIES SWAC members shall: Act as a participant, reviewer, and advisor regarding the SWAC's solid waste strategic planning. Actively participate in the SWAC discussions and official SWAC comments (see Section 15). Keep the SWAC discussions and activities focused on services, projects, policies, programs, and communications specific or relevant to the SWAC's duties (see Section 3). Attend regular and special meetings of the SWAC. Read background material, review agenda and notes for each meeting of the SWAC, and prepare questions and comments in advance or response of the meeting as needed. 4I Jefferson County Solid Waste Advisory Committee By-Laws Share appropriate information about the Solid Waste Division's services, projects, policies, and programs with their communities. 11 REGULAR MEETING SCHEDULE Regular Meetings are held in the Jefferson County Public Works Office at 3 p.m. on the fourth Thursday of January, April, July, and October. All regular and special meetings are open to the public as required by Chapter 42.30 RCW, the Open Public Meetings Act (OPMA). 12 QUORUM REQUIREMENT A quorum is required to be present before an official, regular or special meeting of the SWAC can take place. A simple majority of the members of the SWAC shall constitute a quorum. 13 VOTING Each member shall be allowed one vote on items considered by the SWAC. Proxy votes are not permitted. 14 CONFLICT OF INTEREST/APPEARANCE OF FAIRNESS FOR MEMBERS OF THE SWAC Members of the SWAC shall not be disqualified from participating in any meetings, or in the preparation of any reports, recommendations or correspondence of the SWAC based on any potential or actual conflict of interest. A SWAC member is not prohibited from using their general expertise to educate the SWAC or provide general information to the SWAC on a decision item. However, members of the SWAC shall disclose personal or business interests to the committee that might tend to prejudice the member's participation in any meetings, reports, recommendations and correspondence of the SWAC. Members of the SWAC shall abstain from voting on any decisions of the SWAC that directly or indirectly benefits them. 15 REPORTS, RECOMMENDATIONS AND CORRESPONDENCE FROM THE SWAC Reports, recommendations and correspondence from the SWAC shall be made by consensus, if possible, and will seek opportunities to develop group solutions and resolve conflicts. To reach a consensus decision, SWAC members will make proposals, hold additional discussion, and then the Chair will call for the consensus decision on the proposal. If consensus is not possible, then reports, recommendations and correspondence shall be submitted to the Board on behalf of a majority of the members over the signature of the Chair. Minority reports, if SIPage Jefferson County Solid Waste Advisory Committee By-Laws any, shall be attached to, and forwarded with such reports, recommendations or correspondence without comment by the Chair. Concerning items of less formal advice: after discussion in one or more meetings, the SWAC shall adopt, by consensus, a written report on the SWAC's findings. 16 COMPLIANCE WITH THE OPEN PUBLIC MEETING ACT IS REQUIRED Because the Board is required to consider SWAC recommendations before taking final action, all meetings of the SWAC are subject to and shall conform with the provisions of the OPMA. 17 NOTICE OF EACH MEETING OF THE SWAC A meeting of the SWAC will be either a regular meeting pursuant to the regular meeting schedule in Section 11 or a special meeting. A meeting of the SWAC that is not conducted in the place or the time posted in the regular meeting schedule is a special meeting. Special meetings shall comply with the special meeting notice requirements in OPMA, RCW 42.30.080. For special meetings, RCW 42.30.080 requires at least 24-hour notice that specifies the time and place of the special meeting and the business to be transacted. Notice for a special meeting must be: (a) Posted on an agency's website; (b) Prominently displayed at the main entrance of the agency's principal location and the meeting site if it is not held at the agency's principal location; and, (c) Delivered to each local newspaper of general circulation and local radio or television station that has on file with the Board a written request to be notified of such special meeting or of all special meetings. 18 AGENDA FOR EACH MEETING OF THE SWAC The Chair shall place the item on an upcoming agenda or may set a date for the SWAC to solicit comment from the community. The SWAC shall make the agenda of each regular meeting of the governing body available online no later than twenty-four hours in advance of the published start time of the meeting. SWAC members wishing to review issues not requested by the SWAC Coordinator shall consult with the Chair to have the item placed on a future agenda. 19 ABSENCES Members will notify the Chair and the SWAC Coordinator if the member is unable to attend a SWAC regular meeting. The Chair, with assistance the SWAC Coordinator, shall document the excuse provided 6I I age Jefferson County Solid Waste Advisory Committee By-Laws for the absences in question. If no excuse is giving for a particular absence, it shall be considered unexcused. At the start of each meeting, the Chair will ask Staff to call the roll of SWAC members. For any member absent, the Chair shall announce whether the member's absence is excused or unexcused. Staff will record the roll call, and notify the Chair if a quorum is present. Staff will maintain an ongoing attendance record for all SWAC members and provide this record to all SWAC members, in writing, at least quarterly. A SWAC member who accrues three (3) consecutive, unexcused absences from regular meetings may be recommended to the Board for removal from the SWAC by the Chair with the concurrence of a majority of the members. 20 CONDUCT OF EACH MEETING OF THE SWAC a. All meetings of the SWAC shall comply fully with OPMA, including but not limited to: (a) The limitation on taking action on items not listed on the published agenda; and, (b) OPMA's public comment requirements. b. Roberts Rules of Order shall apply for the conduct of the SWAC meetings, except where they conflict with these By-laws in which case these By-laws control. c. Members and visitors at the meetings will treat each other with respect, will not monopolize meeting time, and will listen to and try to understand each other's views. d. The meeting agenda shall be constituted as follows: i. Call to Order and Roll Call ii. Public Comment iii. Approval/Correction of Minutes from Previous Meeting iv. Committee Reports v. Staff Reports vi. Old Business vii. New Business e. Committee and Staff reports may be held in abeyance if they relate to old or new business items. f. No new agenda item(s) will be taken up after commencement of the meeting. 7I Jefferson County Solid Waste Advisory Committee By-Laws 21 RECORD OF MEETINGS OF THE SWAC Regular and special meetings of the SWAC shall be electronically recorded by audio or video, and the recording shall be made available online for a minimum of six months. 22 MINUTES OF MEETINGS OF THE SWAC The minutes of all regular and special meetings of the SWAC, except executive sessions, shall be promptly preparedrecorded and such records shall be open to public inspection. Department staff shall prepare minutes which shall be considered, revised (if necessary), and adopted by the SWAC at its next regular meeting. Minutes shall be open to public inspection. 23 AMENDMENT OF THESE BY-LAWS These By-laws may be amended by the SWAC by majority vote of the members, provided the Board approves the minutes by a majority vote. 24 SAVINGS CLAUSE Should any portion of these By-laws be declared unconstitutional or otherwise contrary to law, such decision shall not affect the validity of the remaining portion of these By-laws. 25 EFFECTIVE DATE These Bylaws are effective upon immediately after approval by the Board. 8I Jefferson County Solid Waste Advisory Committee By-Laws ADOPTED THIS DAY OF 2026•5. SOLID WASTE ADVISORY COMMITTEE Rebecca Jewell, Chair ADOPTED THIS DAY OF 2026 . JEFFERSON COUNTY BOARD OF COMMISSIONERS Heather Dudley-Nollette, District 1 Heidi Eisenhour, District 2 Greg Brotherton, District 3 9I 2026 Jefferson County Solid Waste AdvisoryCommittee By- Laws oN o S 1 I Approved by 1 Board of County Commissioners 11 March, 2026 Jefferson County Solid Waste Advisory Committee By-Laws TABLE OF CONTENTS TABLE OF CONTENTS 1 1 AUTHORITY 2 2 ROLE OF THE PUBLIC WORKS DEPARTMENT 2 3 DUTIES OF THE SWAC 2 4 COMPOSITION OF THE SWAC 3 5 APPOINTMENT AND TERM OF MEMBERS OF THE SWAC 3 6 NO COMPENSATION FOR MEMBERS OF THE SWAC 3 7 SWAC OFFICERS, THEIR DUTIES, AND THEIR TERM OF OFFICE 3 8 PROCEDURE FOR REMOVAL OF SWAC OFFICERS Error! Bookmark not defined. 9 SUBCOMMITTEES OF THE SWAC 4 10 SWAC MEMBER ROLES AND RESPONSIBILITIES 4 11 REGULAR MEETING SCHEDULE 5 12 QUORUM REQUIREMENT 5 13 VOTING 5 14 CONFLICT OF INTEREST/APPEARANCE OF FAIRNESS FOR MEMBERS OF THE SWAC 5 15 REPORTS, RECOMMENDATIONS AND CORRESPONDENCE FROM THE SWAC 5 16 COMPLIANCE WITH THE OPEN PUBLIC MEETING ACT IS REQUIRED 6 17 NOTICE OF EACH MEETING OF THE SWAC 6 18 AGENDA FOR EACH MEETING OF THE SWAC 6 19 ABSENCES 6 20 CONDUCT OF EACH MEETING OF THE SWAC 7 21 RECORD OF MEETINGS OF THE SWAC 7 22 MINUTES OF MEETINGS OF THE SWAC 8 23 AMENDMENT OF THESE BY-LAWS 8 24 SAVINGS CLAUSE 8 25 EFFECTIVE DATE 8 1I Jefferson County Solid Waste Advisory Committee By-Laws 1 AUTHORITY The Jefferson County Solid Waste Advisory Committee (SWAC) was established on June 9, 1986 by Jefferson County Resolution 46-86. RCW 70A.205.110 requires that each county shall establish a local solid waste advisory committee to assist in the development of programs and policies concerning solid waste handling and disposal and to review and comment upon proposed rules, policies, or ordinances prior to their adoption. RCW 70A.205.110 and Resolution 46-86 are both silent on the term that SWAC members serve. The Board of County Commissioners therefore establishes them by adoption of these by-laws. 2 ROLE OF THE PUBLIC WORKS DEPARTMENT The Public Works Department (Department) assists the SWAC in its duties through development of agendas, briefings on issues, transmittal of written communication, meeting logistics, and in maintenance of the records of SWAC actions. Records shall be maintained by the Department pursuant to a retention schedule approved by the Jefferson County Records and the State Archivist. The Department Director, or designee, assigns an individual to serve as the primary staff contact for the SWAC. The primary staff contact for the SWAC shall be called the SWAC Coordinator. Subject to staffing and budget constraints, the Department may make available additional staff to assist in staffing sub-committees. Staff shall meet annually with the Chair and Vice Chair to review staffing and budget constraints. 3 DUTIES OF THE SWAC Resolution No. 46-86 states that the objectives of the SWAC shall be to assist in the development of programs and policies concerning solid waste handling and disposal, and to review and comment upon proposed rules, policies or ordinances prior to their adoption by the Jefferson County Board of Commissioners (Board). RCW 70A.205.110 prohibits Jefferson County from applying funds from the state and local improvements revolving account, Waste Disposal Facilities, 1980, under RCW 43.83.350, for the preparation, update, or major amendment of a comprehensive solid waste management plan (CSWMP)unless the plan or revision has been prepared with the active assistance and participation of a local solid waste advisory committee. The SWAC actively participates in the review, revision or amendment of a CSWMP and a hazardous waste management plan (HWMP). As requested by Public Works, the SWAC may engage in the following, less formal, advisory roles, including but not limited to: (a) Holding community conversation meetings to 2 Jefferson County Solid Waste Advisory Committee By-Laws solicit community input on solid waste topics; and (b)Acting as a sounding board,to research and discuss solid waste topics. The SWAC is an advisory body only that makes recommendations to the Board on matters it is required to consider prior to adoption by the Board. Before taking final action on a matter on which the SWAC has made a recommendation, the Board shall take final action after considering the SWAC's recommendations and other available information. 4 COMPOSITION OF THE SWAC Under RCW 70A.205.110, the SWAC is an ongoing committee that shall consist of a minimum of nine members that shall represent a balance of interests including, but not limited to, citizens, public interest groups, business, the waste management industry, and local elected public officials. 5 APPOINTMENT AND TERM OF MEMBERS OF THE SWAC SWAC members shall serve a term of three (3) years. A second term of three (3) years shall begin upon the expiration of the first term unless the SWAC member declines to serve a second term. The term of those members who are appointed by the Board at the request of other legislative governing bodies, for example the City of Port Townsend, shall be at the discretion of the other legislative governing body. 6 SWAC VACANCIES AND REQUESTS FOR APPOINTMENT When a vacancy occurs or when a request to serve on the SWAC is received by Public Works or the Board, the SWAC shall conduct a candidate interview at a Regular or Special meeting of the SWAC. A vote of the SWAC shall be noted in the meeting minutes and forwarded to the BoCC for consideration of appointment. 7 NO COMPENSATION FOR MEMBERS OF THE SWAC Members of the SWAC shall serve without compensation. 8 SWAC OFFICERS,THEIR DUTIES, AND THEIR TERM OF OFFICE There shall be a Chair and Vice Chair. Officers shall be elected by the SWAC sitting in regular, open, public meetings. The Chair shall preside over the SWAC meetings and coordinate development of the agenda with staff representatives of the Solid Waste Division of the Jefferson County Public Works Department. The Chair shall sign all correspondence originated by the SWAC. The Vice Chair shall preside over the SWAC meetings in the absence of the Chair. 31 Jefferson County Solid Waste Advisory Committee By-Laws Officers of the SWAC shall serve for one year from the date of election. No officer shall serve for more than two consecutive terms. 9 SUBCOMMITTEES OF THE SWAC The Chair may appoint such standing and ad hoc sub-committees as may be considered useful and appropriate to investigate any matter of interest to the SWAC. At the Chair's discretion, or by a majority vote of the SWAC voting members, an item may be transmitted to a subcommittee for review and comment. The Chair shall establish a deadline for subcommittee review, provide members with direction or any specific review questions, and schedule regular updates from the subcommittee, as necessary. If the subcommittee fails to meet the review deadline, the SWAC shall proceed to take action without subcommittee or Advisory Group comment. No sub-committee shall contain more than four SWAC members. A quorum of the subcommittee members is not required for a sub-committee meeting. No SWAC member who is not a member of a sub-committee may attend a sub-committee meeting; otherwise, all OPMA requirements would apply to the sub-committee meeting. If more than four SWAC members are present at a sub-committee meeting, the sub-committee meeting shall be adjourned immediately. Sub-committees may meet informally, without minutes; however, the Sub-committee shall keep the SWAC Chair informed, and report to the full SWAC at each SWAC meeting which occurs while the sub- committee exists. 10 SWAC MEMBER ROLES AND RESPONSIBILITIES SWAC members shall: Act as a participant, reviewer, and advisor regarding the SWAC's solid waste strategic planning. Actively participate in the SWAC discussions and official SWAC comments (see Section 15). Keep the SWAC discussions and activities focused on services, projects, policies, programs, and communications specific or relevant to the SWAC's duties (see Section 3). Attend regular and special meetings of the SWAC. Read background material, review agenda and notes for each meeting of the SWAC, and prepare questions and comments in advance or response of the meeting as needed. Share appropriate information about the Solid Waste Division's services, projects, policies, and programs with their communities. 4IPage Jefferson County Solid Waste Advisory Committee By-Laws 11 REGULAR MEETING SCHEDULE Regular Meetings are held in the Jefferson County Public Works Office at 3 p.m. on the fourth Thursday of January, April, July, and October. All regular and special meetings are open to the public as required by Chapter 42.30 RCW, the Open Public Meetings Act (OPMA). 12 QUORUM REQUIREMENT A quorum is required to be present before an official, regular or special meeting of the SWAC can take place. A simple majority of the members of the SWAC shall constitute a quorum. 13 VOTING Each member shall be allowed one vote on items considered by the SWAC. Proxy votes are not permitted. 14 CONFLICT OF INTEREST/APPEARANCE OF FAIRNESS FOR MEMBERS OF THE SWAC Members of the SWAC shall not be disqualified from participating in any meetings, or in the preparation of any reports, recommendations or correspondence of the SWAC based on any potential or actual conflict of interest. A SWAC member is not prohibited from using their general expertise to educate the SWAC or provide general information to the SWAC on a decision item. However, members of the SWAC shall disclose personal or business interests to the committee that might tend to prejudice the member's participation in any meetings, reports, recommendations and correspondence of the SWAC. Members of the SWAC shall abstain from voting on any decisions of the SWAC that directly or indirectly benefits them. 15 REPORTS, RECOMMENDATIONS AND CORRESPONDENCE FROM THE SWAC Reports, recommendations and correspondence from the SWAC shall be made by consensus, if possible, and will seek opportunities to develop group solutions and resolve conflicts. To reach a consensus decision, SWAC members will make proposals, hold additional discussion, and then the Chair will call for the consensus decision on the proposal. If consensus is not possible, then reports, recommendations and correspondence shall be submitted to the Board on behalf of a majority of the members over the signature of the Chair. Minority reports, if any, shall be attached to, and forwarded with such reports, recommendations or correspondence without comment by the Chair. Concerning items of less formal advice: after discussion in one or more meetings,the SWAC shall adopt, by consensus, a written report on the SWAC's findings. 5IPage Jefferson County Solid Waste Advisory Committee By-Laws 16 COMPLIANCE WITH THE OPEN PUBLIC MEETING ACT IS REQUIRED Because the Board is required to consider SWAC recommendations before taking final action, all meetings of the SWAC are subject to and shall conform with the provisions of the OPMA. 17 NOTICE OF EACH MEETING OF THE SWAC A meeting of the SWAC will be either a regular meeting pursuant to the regular meeting schedule in Section 11 or a special meeting. A meeting of the SWAC that is not conducted in the place or the time posted in the regular meeting schedule is a special meeting. Special meetings shall comply with the special meeting notice requirements in OPMA, RCW 42.30.080. For special meetings, RCW 42.30.080 requires at least 24-hour notice that specifies the time and place of the special meeting and the business to be transacted. Notice for a special meeting must be: (a) Posted on an agency's website; (b) Prominently displayed at the main entrance of the agency's principal location and the meeting site if it is not held at the agency's principal location; and, (c) Delivered to each local newspaper of general circulation and local radio or television station that has on file with the Board a written request to be notified of such special meeting or of all special meetings. 18 AGENDA FOR EACH MEETING OF THE SWAC The Chair shall place the item on an upcoming agenda or may set a date for the SWAC to solicit comment from the community. The SWAC shall make the agenda of each regular meeting of the governing body available online no later than twenty-four hours in advance of the published start time of the meeting. SWAC members wishing to review issues not requested by the SWAC Coordinator shall consult with the Chair to have the item placed on a future agenda. 19 ABSENCES Members will notify the Chair and the SWAC Coordinator if the member is unable to attend a SWAC regular meeting. The Chair, with assistance the SWAC Coordinator, shall document the excuse provided for the absences in question. If no excuse is giving for a particular absence, it shall be considered unexcused. At the start of each meeting, the Chair will ask Staff to call the roll of SWAC members. For any member absent, the Chair shall announce whether the member's absence is excused or unexcused. Staff will record the roll call, and notify the Chair if a quorum is present. 61rage Jefferson County Solid Waste Advisory Committee By-Laws Staff will maintain an ongoing attendance record for all SWAC members and provide this record to all SWAC members, in writing, at least quarterly. A SWAC member who accrues three (3) consecutive, unexcused absences from regular meetings may be recommended to the Board for removal from the SWAC by the Chair with the concurrence of a majority of the members. 20 CONDUCT OF EACH MEETING OF THE SWAC a. All meetings of the SWAC shall comply fully with OPMA, including but not limited to: (a) The limitation on taking action on items not listed on the published agenda; and, (b) OPMA's public comment requirements. b. Roberts Rules of Order shall apply for the conduct of the SWAC meetings, except where they conflict with these By-laws in which case these By-laws control. c. Members and visitors at the meetings will treat each other with respect, will not monopolize meeting time, and will listen to and try to understand each other's views. d. The meeting agenda shall be constituted as follows: i. Call to Order and Roll Call ii. Public Comment iii. Approval/Correction of Minutes from Previous Meeting iv. Committee Reports v. Staff Reports vi. Old Business vii. New Business e. Committee and Staff reports may be held in abeyance if they relate to old or new business items. f. No new agenda item(s) will be taken up after commencement of the meeting. 21 RECORD OF MEETINGS OF THE SWAC Regular and special meetings of the SWAC shall be electronically recorded by audio or video, and the recording shall be made available online for a minimum of six months. 7IPage Jefferson County Solid Waste Advisory Committee By-Laws 22 MINUTES OF MEETINGS OF THE SWAC The minutes of all regular and special meetings of the SWAC, except executive sessions, shall be promptly prepared Department staff shall prepare minutes which shall be considered, revised (if necessary), and adopted by the SWAC at its next regular meeting. Minutes shall be open to public inspection. 23 AMENDMENT OF THESE BY-LAWS These By-laws may be amended by the SWAC by majority vote of the members, provided the Board approves the minutes by a majority vote. 24 SAVINGS CLAUSE Should any portion of these By-laws be declared unconstitutional or otherwise contrary to law, such decision shall not affect the validity of the remaining portion of these By-laws. 25 EFFECTIVE DATE These Bylaws are effective upon immediately after approval by the Board. 8IPage Jefferson County Solid Waste Advisory Committee By-Laws ADOPTED THIS DAY OF 2026. SOLID WASTE ADVISORY COMMITTEE Rebecca Jewell, Chair ADOPTED THIS DAY OF 2026. JEFFERSON COUNTY BOARD OF COMMISSIONERS Heather Dudley-Nollette, District 1 Heidi Eisenhour, District 2 Greg Brotherton, District 3 9IPage JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Heather Dudley-Nollette, County Commissioner DATE: April 6, 2026 RE: DISCUSSION of Mini-Survey design and results STATEMENT OF ISSUE: The Board of County Commissioners (BoCC) and county staff had previously discussed the implementation of a series of short surveys that could be offered to Jefferson County residents as a tool for engaging feedback on a variety of topics. To test the use of a short-survey tool, an initial survey was offered at the Jefferson County information table at the Connectivity Summit event on March 27-29, 2026. The county's Communications Specialist published this initial survey on Jefferson County's Facebook and Instagram pages a few days before the event, and a paper version was also made available at the event on March 28 and 29. FISCAL IMPACT: If the surveys are conducted using current software, there will be no significant fiscal impact except the use of staff time to design, draft, publish and report the survey results. RECOMMENDATION: Review survey design and results from the first "mini-survey" conducted in March. Discuss community feedback as well as the intended purpose of the survey. Decide whether the BoCC would like to publish a regular community survey. If so, discuss frequency, which survey tool(s) to use, how the surveys should be designed, and how the questions will be selected. REVIEWED BY: g596,D p0620 04/02/26 Josh D. Peters, County Administrator Date 1-111111=EN.77'. CONNECTIVITY SUMMIT m. SURVEY DATA ( 2026 ) f_ 4,... ..•_,..... •.a., ,.. 431,101/2.'1 .444r.-- ••• 9111%.f_mor,A•••• . S..",: "!4- • -:-:,,,:',.• 1 ' ••• '-_:-ck. lifer' , ••• ' --•7 - __L._ s.r r'+' • 'AZ,' ' . • .pe.- i L' A• NTo... • ..411A. . . .. 1 ' ' 4s;1....,••.. . II. 7,1"'z_.:- - A..•- __ i". 1 4 r ..A1C11.Vf 44; ,• ,..1 •., ........ . . 1-`' •7_.-:.'.--- - KI1/4\ , • ,,,,'":. ,,- .`itt,..! ft--•.,;I.!:7, Irje.,''' ' ""z. r4,..--_,..•,-1 •, l'.7••v A.- " /Ai,.7,---6- 4\ ' I7---.:.*:. -., - • i 4' 17.-.,;. , ..• 7.............. ..,.... ----- ,..........?,isiairaimimpr-:___,-- ...,,,---.--.:,,....:,',... k,,_. \\ s‘ t.,.....,..,.s::: • , _ . ... "------ T--C•41_ 4_ 161101 ....._____,........... .-11.k......... N.S.<:•.:Zs. N'•'. :,'. .' , 500 400 461 300 1 of Participants: Digital & Paper 200 1110 100 16 0 Digital Paper CONNECTIVITY SUMMIT SURVEY Outside of Jefferson County 1.7% DISTRICT 1 District 1 26.9% DISTRICT 3 PARTICIPANT District 3 43.70/0 LOCATION OUTSIDE OF JEFF. COUNTY includes digital and paper responses) What district do you reside in? District7. 2 127.7% CONNECTIVITY ISUMMIT SURVEY Text No answer 10% 0.2% EMAIL TEXT COMMUNICATIONS Email OPTIONS 46.6% NO ANSWER includes digital and paper responses) How do you want to ` receive your 4Social Media communications from 43.2% Jefferson County? Up CONNECTIVITY i SUMMIT SURVEY Other 5.9% YES OTHER No 35%0 FIREWORKS BAN includes digital and paper responses) Are you in favor of a Yes county wide 59.1% fireworks ban? lip CONNECTIVITY SUMMIT SURVEY Items to Note Question 2: 2 paper responses included "Email" AND "Social Media"; 1 paper response did not choose a way to receive communication Question 3: if participants wanted the "other" option, they did not vote "yes" or "no" Due to the free platform that we utilized, people can take the survey multiple times We could filter out non-Jefferson County residents (1.7% of survey participants) Ways to Improve include a map or identifying language to ensure people reflect residence accurately Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM:Adiel McKnight, Deputy Clerk of the Board DATE: April 6, 2025 SUBJECT: HEARING re: Proposed Appropriations/Extensions 1st Quarter 2026; Various County Departments; Scheduled for Monday,April 6, 2026 at 10:30 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2026 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Port Townsend Leader on March 25, and April 1, 2026. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 2026 First Quarter Budget Appropriations on Monday,April 6, 2026 at 10:30 a.m. REVIEWED BY: 90A D fttim, Josh D. Peters, County Administrator Date STATE OF WASHINGTON COUNTY OF JEFFERSON RESOLUTION APPROVING 2026—IST QUARTER BUDGET APPROPRIATIONS RESOLUTION NO. FOR VARIOUS COUNTY DEPARTMENTS WHEREAS,the Jefferson County Board of Commissioners did on the 6th day of April 2026, declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenues received from fees,or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year;and WHEREAS, RCW 36.40.100 authorizes supplemental appropriations, provided"the board shall publish notice of the time and date of the meeting at which the supplemental appropriations resolution will be adopted, and the amount of the appropriation, once each week, for two consecutive weeks prior to the meeting in the official newspaper of the county,"and WHEREAS. a supplemental appropriation for 2026-1 S`Quarter is nececviry as described in the table below: General Fund-001 Revenue Expense Dept Dept Name Description One-time Ongoing One-time Ongoing 060 Commissioners Vehicle 1,442 065 Human Resources Vehicle 1,442 Subscription-NEOGOV 8,000 Professional Svcs-Braun&Assoc 13,000 p. 180 Sheriff Grants-Project Lifesaver,Equipment 31,584 31,584 270 Non-De artmental Public Defense,Berry Dunn 184,244 Total General Fund 31,584 236,828 _ 2,884 Other Funds Revenue Expense Fund Fund Name Description One-time Ongoing One-time I Ongoing 107 Boating Safety Grant-Safer Boating 12,500) 12,282) 123 Grants Management ARPA Distribution 100,000 127 Public Health Grants Redistribution,Transfers 50,000) 22,085p. 128 Water Quality Transfer In 25,000 148 Affordable Housing OlyCAP CBV 2025 92,674 180 Roads Transfer Out to GF-SRS 291,753 501 ER&R Capital Outlay-Equipment 457,880 Total Other Funds 37,500) 952,110 Total Appropriations 5,916) 1,188,938 Z884 WHEREAS; the Jefferson County Board of Commissioners did on the 23"d day of March,2026,set a hearing on said need for the 6th day of April 2026,at the hour of 10:30 a.m. in the County Commissioners' Chamber,Courthouse,Port Townsend,Washington,(Hybrid);and WHEREAS; Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on March 25,2026 and April 1,2026 in the official newspaper of Jefferson County;and WHEREAS, this being the time and place set forth for said hearing and no objection or objection was interposed. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY,STATE OF WASHINGTON: Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the above "Whereas"clauses as Findings of Fact. Section 2. Supplemental Budget Appropriations Approved. The Supplemental Budget Appropriations above is hereby approved. Section 3. Severability. If any section, subsection, sentence, clause, phrase or section of this resolution or its application to any person or circumstance is held invalid, the remainder of this resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 4. Effective Date. This resolution is effective upon adoption. Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-800(19). SIGNATURES FOLLOW ON THE NEXT PAGE) Page 2 of 3 APPROVED this 6th day of April,2026 JEFFERSON COUNTY SEAL: BOARD OF COMMISSIONERS ATTEST: Greg Brotherton,Chair Heidi Eisenhour, Member Carolyn Gallaway,CMC, Date Clerk of the Board Heather Dudley-Nollette, Member Approved as to form only: Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney Page 3 of 3 2026 Budget Appropriations are set by the Budget Calendar. They are also referred to as budget amendments Budget Appropriations give fund directors and e tmanagerstoadjusttheirbudgetthroughout the year due to changes in revenues and expenditures. The budget appropriations are submitted to the BoCC staff. These are then given to the Finance Manager for review and discussions as Appropriationsneeded. Once they have been reviewed,they are returned with a summary to the BoCC to setup a public hearing. Notice of the public hearing is advertised for two weeks in the County's designated publication. J ` ti a r t e rDuringthepublichearing,the Finance Manager presents the appropriations to the BoCC and answers questions. The public has the opportunity to participate The BoCC can then make a motion to accept the appropriations. To complete the process,once the resolution has been signed,the Chief Accountant updates the budget in Munis Financial. The Revised Budget reporting column is the original budget and the appropriations amount. General Fund-001 Revenue Expense Dept Dept Name Description One-time Ongoing One-time Ongoing 060 Commissioners Vehicle 1,442 065 Human Resources Vehicle 1,442 Subscription-NEOGOV 8,000 Professional Svcs-Braun&Assoc 13,000 180 Sheriff Grants-Project Lifesaver,Equipment 31,584 31,584 270 Non-De artmental 71 Public Defense,Berry Dunn 184,244 Total General Fund 31,584 - 236,828 2,884 Other Funds Revenue Expense Fund Fund Name DMONUen One-time Ongoing One-time Ongoing 107 Boating Safety Grant-Safer Boating 12,500) 12,282) 123 Grants Management ARPA Distribution 100,000 127 Public Health Grants Redistribution,Transfers 50,000) 22,085 128 Water Quality Transfer In 25,000 148 Affordable Housing OlyCAP CBV 2025 92,674 180 Roads Transfer Out to GF-SRS 291,753 501 ER&R Capital Outlay-Equipment 457,880 Total Other Funds 37,500) 952,110 Total Appropriations 5,916) 1,188,938 2,884 Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: General Fund-Commissioners,Human Resources Budget Year: 2026 1 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I reel est an appropriation and budget extension in the amount reflected below: Ott On-going Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget 0.00 S 0.00 S 0.00 0.00 TOTAL REVENUE: 0.00 0.00 0.00 0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund# Org# Expenditure Obj# Description 0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: 1OTHERFUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditures rives INo One-time On-going Fund# Org# Expenditure Obi#Current Budget,Appropriation Appropriation Amended Budget UC1 CO5,''bu 450108 CARPOOL 0.00 1,442.00 1,442.00 001 hr51810 450108 CARPOOL 0.00 1,442.00 1,442.00 0.00 0.00 S 0.001 0.00 TOTAL EXPENDITURE: S 0.00 0.00 $2,884.00 2,884.00 TO: if tre expenditure is providing a revenue source to another.::,J-t,r,,n,: ;1:—! tr'e receivin fund information. Fund# Org g Revenue Obj g I Description S 0.00 Reason for budget appropriation: Previously,S6.000 had been budgeted for a different vehicle and was removed from the 2026 budget.It was later determined that HR and the Commissioners require a County vehicle to help reduce long-term costs associated with mileage reimbursements,currently at$0.75 per mile.The proposed vehicle differs from the onginal and results in a lower overall cost. Submitted by(Elected Official/Department Head): 10/Skirt14Date: 3/13/2026 Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: HUMAN RESOURCES 065 Budget Year: 2026 Quarter: Revenue: a-PVPnue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore.I request an appropriation and budget extension in the amount reflected below: One-time On-goingFund* Ong* Revenue OW. Description Current Budget Appropriation Appropriation Amended Budget 0.00 0.00 TOTAL REVENUE: S 0 DO 0.00 3 0 00 0.00 FROM: if the revenue source is being transferred from another county fund,identify the'nformation for the fund providing the revenue Fund* Org N l Expendit Obj• Description 1 SOoo Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure' Ives I JNo One-time On-goingFund* Orgg Expempturepbjg Description Current Budget Appropriation Appropriation Amended Budget 065 HR51810 490000 Subscnpton Service-NEOGOV 9.000 00 8.000.00 065 HR51810 410000 Professional Services-Braun 6 Assoc: 17,000.00 $13.000 00 S 30,000.00 000 S 0.00 000 0.00 TOTAL EXPENDITURE: S 17 000 CO S 21,000 00 S 0.00 S 38,000.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information Fund• Org I Revenue Objl Description 000 Reason for budget appropriation: Contract with NEOGOV approved for implementation/subscnpnon service for professional employee advertising/recruiting piatform;amount requested is cost for Year 2.July'26-July'27.Annual total Braun&Assoc contract for Labor Consultant Services's S30.000 Although total$30.000 requested in FY26 Budget,only S17.000 approved Submitted by(Elected Official/Department Head): 9" -v4.Lz,kt,t Q ss , , Date: a.., Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: JCSO General Fund Budget Year: 2026 Quarter:1 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore,I request an appropriation and budget extension in the amount reflected below One-time On-going Fund I Ong Revenue Obj A Description Current Budget Appropriation Appropriation Amended Budget 001 SH36991 346901 Protect Lifesaver-Grant S 0.00 S 2,000.00 2.000.00 001 SH33401 334116 Fingerprint machine-Grant S 0.00 S 24,884.00 S 24.884.00 001 SH33320 333001 Trafrc Safety Equipment-Grant S 0.00f 8 4,700.00 4,700.00 S 0.00 TOTAL REVENUE: S 0 00 S31.58400 S 0.00 S 31,584.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund I Ors* Expenditure Obi A Description 0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? IJYes nNo Onetime On-going Fund* OtgA Expenditure ObjA Description Current Budget Appropriation Appropriation Amended Budget 001 SH56900 340002 Protect Lifesaver-Grant 3 320 00 5 2.000.00 3 2,320.00 001 SH52310 640000 Fingerprint machine-Grant S 0 00 S 24,884.00 S 24,884.00 001 SH52170 310117 Traffic Safety Equipment-Gran: S 0.00 S 4,700.00 5 4,700 00 5000 S 0.00 000 TOTAL EXPENDmJRE:S 320.00 S 31,584.00 S 0 00 S 31,904.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund A Org A Revenue Obi A De trip oil 0.00 Reason for budget appropriation: a received a private grant through WASPC to suppkxnent our Project Lifesaver program. The fingerprint machine grant was actually approorated last year.Out the installation did not ccur until late in the year,so the invoicing and subsequent reimbursement didn't happened until 2026 The Traffic Safety grant is an award we get yearly What we are allowed tow.rchase,s dictated by WASPC. This year d is for radars and dnve,'s license scanners. Submitted by(Elected Official/Department Head):Date: 3-/o--2ie---' Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: General Fund-Non Departmental Budget Year: 2026 t Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund N Org g Revenue Obi N Description Current Budget Appropriation Appropriation Amended Budget su; 0.00 S 0.00 0.00 TOTAL REVENUE: 0 00 0.00 0 00 0 00 FROM: If the revenue source is bein1transferred from another county fund,identify the information for the fund providing the revenue Fund N Org N [Expenditure Ob)ft Description 1 S000 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below OTHER FUNDS(Non General Fund).Is there enough Fund Balance to cover this additional expenditure? IYes No One-time On-going Fund I Org if Expenditure Obj N Description Current Budget Appropriation Appropriation Amended Budget 601 ND5122' 410059 PUBLIC DEFENSE 950,427 00 S 1 79.974 00 S 1,130,401.00 001 ND51890 410000 PROFESSIONAL SERVICES 20.000.00 $4,270 00 S 24.270.00 0.00 0.00 0.00 0.00 TOTAL EXPENDITURE: S 970.427 00 $184.244 00 0 00 $1,154,671.00 TO- If the expenditure is providing a revenue source to another county fund,identify the receiving fund information Fund N Org N Revenue Obj N Deace olt 000 Reason for budget appropriation: Contract with Jefferson Assocated Counsel has been fully executed and WA legislature has not added any additional funding as hoped,resulting m an increase to meet me contracted amount with JAC. Professional Services contract with Berry Dunn to complete work on the Strategic Plan and the last budgeted amount for Berry Dunn PX07%.104Submittedby(Elected Official/Department Head): Date: 3/13/2026 Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Jefferson County Sheriffs Office Budget Year: 202ti Quarter:1 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore.i request an appropriation and budget extension in the amount reflected below: One-time On-gang Fund B Org I Revenue Old B Description Omani Budget Appropriation Appropriation Amended Budget 107 10733397 333117 Safer Boating Grant 12,500.00( $12.500.00 S 0.00 50.00 S 0.00 0.00 TOTAL REVENUE: S 12,500 00 -S 12.500.00 0.00 S 0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund it Org R [Expenditure Obj/ r Desolption r s o.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request ar appropriation and budget extension in the amount reflected below OTHER FUNDS(Non General Fundl.Is there enough Fund Balance to cover this additional expenditure? Yes avo One-time Omgobtg Fund B OM a/ Expenditure Obl g DesaWIon Current Budget Appropriation Appropriation Amended Budget 107 10752130 100500 Overtime S 31,803.00 -5 11.100.00 S 20.700.00 107 10752130 200000 Benefits 5,280.00 4 1,442.00 S 3,838.00 107 10752130 320000 Fuel S 1,500.00 S 1,900.00 S 3.400.00 107 10752130 430000 Travel S 140.00 -S 140.00 S 0.00 107 10752130 450101 Moorage S 4,780.00 -5 4,377.00 S 403.00 107 10752130 480000 Repair and Maintenance 5 500.00 S 2,877.00 S 3,377.00 TOTAL EXPENDITURE: S 44,000.00 -S 12.282 00 0.00 S 31,718.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund I Org r Revenue Dbl B Description 000 Reason for budget appropriation: Due to not receiving our yearly Safer Boating Grant we need 1c reduce and reallocate our expenditures.We cancelled al framing so we reduced the overtime(and subsequently thebenefits)and reallocated the travel budget We were able to move our vessels to locations that do not require moorage fees.but due to these locations we antic pate the need for morefuel.We reallocated more funds to Repair and Maintenance.as we were short n:hat line item at the end of last year Submitted by(Elected Official/Department Head): Date: j.-e.D( Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Grants Management Budget Year: Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund N Org it Revenue Obj• Description Current Budget Appropriation Appropriation Amended Budget S 0.00 0.00 0.00 f 0.00 TOTAL REVENUE: 0.00 S 0.00 o 0o 0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund I Org ff Expenditure Obj J< Description S 0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund).Is there enough Fund Balance to cover this additional expenditure? I yes [No One-time Ongoing Fund g O R g Expenditure Obj g Description Current Budget Appropriation Appropriation Amended Budget 123 12351863 518064 ARPA Dtstnbution to Others 0.00 $100,000.00 100,000.00 0.00 0.00 000 0 00 0.00 TOTAL EXPENDITURE_S 0.00 S t 00,000 00 S 0.00 S 100,000.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information Fund I Org II Revenue Obj g Description 0.00 Reason for budget appropriation: Several years ago,ARPA awards were mace to remodel the Quacene Community Center Kitchen and PT Pump Track at$50,000 each.Due to these two protects taking some time to becompleted.they were not m the 2026 Budget These awards writ be used in 2026. 9vhilttfaiSubmittedby(Elected Official/Department Head): Date: 3/13/2026 ResetRequestforBudgetAppropriation/Extension and Amendment Department/Fund Name: 127/Public Health Budget Year: 2026 quarter:1 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore,I request an appropriation and budget extension in the amount reflected below One-time On-goingFundItOrgftRevenueDescriptionCurrsOORudgetApprpp ,`Appropriation AmoodgidBudget12712733390333009PHInfrastructure11451)00 575.000.00 535,,;;, .0 127 12733603 336010 PH Ass3t-ADIM1N BARS3360424 0.00 -S 128,028.00 S 126,028.0012712733603336015FPHS-13ARS 3360425 2,128,000.00 $1,335,000.00 793,000.00 127 12739700 397010 TR FROM OF-AMAIN S 100,003.00 $80,000.00 S 40,000 00 TOTAL REVENUE: -S 2,338,570.00 S 1,343,972.00 S 0.00 -S 9%4,598.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund I Org It Expenditure Obj f Description S 0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes No On goingFundIlOrgIfExpenditureObitDescriptionCurrentBudgetAppropriationAppropriation Amended Budget12712756200460000Insurance249,589.00 $22,085.00 271,674.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENDITURE: S 249,589.00 $22,085.00 0.00 $271,874.00 TO: tf the expenditure is providing a revenue source to another county fund,identify the receiving fund information Fund I Org a Revenue Obj iY Description 0.00 Reason for budget appropriation: Requesting these amendments clue to entry errors in the 2026 budget,unanticipated t.gher cost of insurance,and to refect the updated decision of the Board wh,ch is to support the LakeWaterMonitoringandFootcareprogramsusingportionsofthe$100.000 transfer of GIF originally allocated to Public Health Submitted by(Elected Official/Department Head): f Date: 2 Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: 127/PxbicHeaIM Budget Year: 2026 Quarter:1 Revenue: A revenue source(i e.grant,new fee)has been received which was not approved in the annual budget Therefore,I request an appropriation and budget extension in the amount reflected below One-time On-going Fund I Org N Revenue Obj If Description Current Budget Appropriation Appropriation Amended byiget 127 12733333 333009 PH Infrastnuct„re S 0.00 -$75,000.Or. S 75,000 vu 127 12733604 336010 PH Assist-CH S 184,080.00 $126,028 00 4 58,052.00 127 12733604 336015 FPHS 0.00 -8 720,000.00 8 720,000.00 127 12734146 341007 Contract Mgmt-MHICD S 0.00 -S 24 452.00 S 24,452.00 TOTAL REVENUE: -S 184 080.00 -S 693,424 00 0.00_ -S 877,504.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue I Fund II Org I Expenditure Obj N Description I S 0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay recessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure' I 1Yes I !No One-time On-going Fund U Org X Expenditure Obj I Description Current Budget Ap propriationg Appropriation Amended Budget 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENDITURE: f 0 00 S o rto 0 00 S 0.00 TO. If the expend,ture is providing a revenue source to another county fund,identify the receiving fund information Fund X Org X Revenue Obj II I Description 000 Reason for budget appropriation: Figures above are necessary to-or'ect budget entry errors and to reflect change in the responsibility of contract management tor the Chemical Dependency/Mental Health Program Submitted by(Elected Official/Department Head): 7, -‘1 Date: 3/ ResetRequestforBudgetAppropriation/Extension and Amendment Department/Fund Name: 127IPuofc Health Budget Year: 2026 Quarter:1 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below. One-time On-going s to:-, t: C surre11t.8ud etr;Ap tion Appropriation Amer12712734146341007COORD/Admin-0poid Settlement S 0.00 -$25,000 25,000.00 127 12734621 341015 JHC-SBHC(Chim) 30,98000 $17,180.00 5 13,770.00 127 12734621 341119 JHC SBFIC(Blue Heron) 0.00 -$17,180 00 S 17,180.00 127 12739720 397010 TR FROM GF-CH S 0.00 -S 35.000.00 4 35,000.00 TOTAL REVENUE: -S 30.950.00 -S 60.000,00 S 0.00 -S 90.950.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fundproviding the revenue. Fund N Org N !Expenditure Obj a .Description 0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure, I jves 17h,. One-time On-goingFund8OrgNExpenditureObjNDescriptionitCurrentBudgetAppropriationAppropriation' Amended Budget S 0.00 S 0.00 S 0.00 0.00 S 0.00 S 0.00 TOTAL EXPENDITURE: 0 00 0 00 0 00 0.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information Fund N Org N Revenue Obj N l Description 0.00 Reason for budget appropriation: Figures above are necessary to correct oudget entry errors and to,effect the updated deasion of the Board.which is to support the Footcare program using a portion of the$100.000transferofG/F onginally allocated to Puouc Health. z24,124.Submitted by(Elected Official/Department Head): Date: ? 4f.2,_/ Request for Budget Appropriation/Extension and Amendment Department/Fund Name: 127/Public Healy, Budget Year: 202tig Quarter: Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore,f request an appropriation and budget extension in the amount reflected below:One-time - On-going Fund N Org N Revenue Obj if Description Current Budget Appropriation Appropriation Amended Budget 127 12733605 336015 4 FPHS 0.00 -5 615.000.00 S 615,000.00 127 12734146 341007 Ccntract Mgmt-MH/CD 49 452.00 S 49,452.00 S 0 00 S 0.00 S 0.00 TOTAL REVENUE: -S 49,452.00 -$565,548.00 S 3.00 S 615.000.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund N Org N I Expenditure Obj N Description 30.0c Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below' OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? I !Yes P]No One-time On-going Fund I Org N Expenditure Obi* Desceiptian Current Budget Appropriation Appropriation Amended Budget S 0.00 0.00 0 00 0.00 0.00 0.00 TOTAL EXPENDITURE: 0 00 0.00 s 0 00' S 0.00 TO. If the expenditure providing a revenue source to another county fund,identity the receiving fund information. Fund N Org N Revenue Obi N Dultriodon 127336C5 0.00 Reason for budget appropriation: figcres above are necessary to correct budget ertry errors a^a fo reflect change in tf:e responsibility of contract management for the Chemical Dependency/Mental Health Program. Submitted by(Elected Official/Department Head): Date: Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: 128/Water Quality Budget Year: 2026 Quarter:T Revenue: A revenue source(i.e grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below. One-time On-going Fund i OOret T: Revenue Obj I Description Current Budget Appropriation Appropriation Amended Budget 1f T2S39700 3 72'0 "R:SNSFERfRCMGiF-LAKES 000 $25,000.00 525.000.00 a s— 00 4- I 0 00 aor) TOTAL RFVFRUE:' S-66a -S 25.00ar S 0.00 -5 25 000 00 MOM: If the revenue source s being transferred from another county fund,identify the information for the fund providing the revenue. 411"004w IN ' Org N I Expenditure Obj N I Description r 4 12739700 397010 Transfer In from GF 1000a j 25.000 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure' Fives riot One-time On-goingFundN ! Org N I Expenditure Obj N Description Current Budget' Appropriation Appropriation!Amended Budget l 25,000.00 o.00i 3.-- _ 0.00 0.00 0.00 fl S 0.00 TOTAL EXPENDITURE: 10 00 S 0.00 0 00 5 0.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. 1FundNIOrgNIRevenueObjNIDescriptionIII 1 I 1 12839700 I I I I I I 0.00 Reason for budget appropriation: To refled the updated decision of the Board which is to support the Lake Water Monitoring program using a portion of the$100.000 transfer of G/F originally allocated to Public Health. Submittedy ec a Ina epar merit ea : sate: J1 l 1.01/- Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: FUND 148 I AFFORDABLE HOUSING Budget Year: 2026 Quarter: Revenue: A•avenue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore,I request an appropriation and budget extension in the amount reflected below One-time On-goingFundIOrgIRevenueObjMDescriptionCurrentBudgetAppropriationAppropriation Amended&fleet 0.00 0.00 0.00 0.00 TOTAL REVENUE: 0.00 0 00 0 00 0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund It Org I Expenditure Obi Y Description 000 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. I herefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure, Des t One-time On-goingFundItOrgpExpenditureObjgDescriptionCurrentMtgeAppropriationAppropriation Amended Budget 48 'd65b1n0 551521 OLYCAP CASWELL BROWN OPERATING 171.00000 $92,67400 26367400 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENDITURE: $171,000 00 $92,871.00 0 00 $283.874.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund I Org d Revenue Obj I Description Reason for budget appropriation: In 2025.OIyCAP received grant funding.n the amount of$660,000 for their Caswell-Brown Village project In February 2026.we received a request to fund a late 2025 invoice for that protect.On March'3,2026,the Housing Fund Board recommended to allow OfyCAP the ability to use their unexpended 2025 funds-which is 592.674-and apply to their 2026 award of171000 Submitted by(Elected Official/Department Head): C Date: 7j_ 4a Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: PUBLIC WORKS!ROADS Budget Year 2026 Quarter:1ST Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time I On-going I Fund N Org it Revenue Obj N Crineetilludget Appropriation Appropriation i Amended BudM18018033210332068FEDERALFORESTTITLEI1. 291 753.00 403.270.00 0 00 0.00 S 0.00 TOTAL REVENUE: $111,517.00 $291,753.00 0 00 $403.270.00 FROM: It the revenue source is being transferred from another county`und,identify the information for the fund providing the revenue. Fund N Org N !Expenditure Obj d Description 1 V 030 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes ]No One-time ) On-going Fund N Org I Expenditure Obj N f Current Budget Appropriation Appropriation Amended Budget 180 18059700 597011 TR OUT TO GENERAL FUND C.00 $291.753.00 S 291,753.00 S 0.00 S 0.00 0.00 S 0.00 S 0.00 TOTAL EXPENDfTURE: 0.00 $291,753.00 0.00 $291.753.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund I Org it Revenue Obi* Description J01 TR39700 397180 TR IN FROM ROADS 0.00 $291.753 OC S 291.753.00 Reason for budget appropriation: Additional 2024 Secure Rural Schools Title I funds have oeen received so PW is return' PIL funds transtered from the General Fund in 2025:c-,axe up for the reduction to the SRSfundsreceivedin2025for2024. Submitted by(Elected Official/Department Head): Date: (e ResetRequestforBudgetAppropriation/Extension and Amendment Department/Fund Name: PUBLIC WORKS r ER&R Budget Year 2026 Quarter:1 Revenue: A revenue source(i.e grant,new fee)has been received which was not approved in the annual budget Therefore,I request an appropriation andbudgetextensionintheamountreflectedbelow: Fund g g RAND One-time Ongoing dMrentatdget Appropriation Appropriation Amended Budget 0 00 0.00 500C S 0.00 TOTAL REVENUE: 000 0001 0.00 5000 IFROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.Fund* 11 Ors II !Expenditure Obj ft I Oaiaiption 0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? J Yes 17No Fund itOrg p One-time On-going E Expenditure Obj a Description Current Budget Appropriation Appropriatfoej,, mpliad Dodge50150159446640000CAPITALOUTLAY-EQUIPMENT V $ 900,000.00 S 457,880.00 S 1,357,880 00 S 0,00 S000 000 000 S 0.00 TOTAL EXPENDITURE $900,000.00 $457,880.00 S 0.00l S 1,357,880.00 TO: if the expenditure is providing a revenue source to another county fund,identify the receiving fund information ll 1 Fund N r Org R I Roue Oj g ! DescriptionptDescription1I1 1 f 0.00 Reason for budget appropriation: The Broom Bear street sweeper was ordered.n Angus:of 2024 with an original exp ted livery gate of May 2025,which:s the year the purchase was budgeted,n. the actual deliverydatewasFebruary2026. The budget authority from 2025 needs to be cared'orwar in 26 Submitted by(Elected Official/Department Head): r`'Date: 't Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight,Deputy Clerk of the Board DATE: April 6,2026 SUBJECT: PROCLAMATION re: Proclaiming April 16, 2026 as the 10th Anniversary of Bayside Housing& Services STATEMENT OF ISSUE: Bayside Housing& Services began operations on April 16, 2016, with a mission to provide compassionate, supportive housing and case management services to individuals and families experiencing homelessness in Jefferson County. Over the past ten years Bayside has grown into a vital community resource, offering safe shelter, case management, and pathways to stability for hundreds of residents in need. Bayside's work has strengthened the health, safety, and well-being of Jefferson County by reducing homelessness,preventing displacement, and helping community members regain dignity, stability, and hope. FISCAL IMPACT There is no fiscal impact to Jefferson County. RECOMMENDATION: To recognize Bayside Housing & Services and approve Proclamation re: Proclaiming April 16, 2026 as the 10th Anniversary of Bayside Housing & Services REVIEWED BY: CAPP4 3 (t Jod D. Peters, County Administrator Date PROCLAMATION Celebrating the 10th Anniversary of Bayside Housing & Services WHEREAS, Bayside Housing & Services began operations on April 16, 2016, with a mission to provide compassionate, supportive housing and case management services to individuals and families experiencing homelessness in Jefferson County; and WHEREAS, over the past ten years Bayside has grown into a vital community resource, offering safe shelter, case management, and pathways to stability for hundreds of residents in need; and WHEREAS, Bayside's work has strengthened the health, safety, and well-being of Jefferson County by reducing homelessness, preventing displacement, and helping community members regain dignity, stability, and hope; and WHEREAS, the organization has collaborated with local governments,nonprofits, businesses,and volunteers to expand housing solutions and address the increasing challenges of affordability and homelessness in the region; and WHEREAS, Bayside Housing& Services continues to demonstrate leadership, compassion, and innovation in its efforts to build a more equitable and resilient community for all; and WHEREAS, April 16, 2026 marks the 10th anniversary of Bayside Housing& Services, a milestone that reflects a decade of dedicated service, partnership, and impact; and NOW, THEREFORE,BE IT RESOLVED THAT the Jefferson County Board of Commissioners hereby recognizes and honors Bayside Housing& Services on the occasion of its 10th Anniversary and expresses deep appreciation for its enduring commitment to supporting vulnerable residents and strengthening the fabric of our community, and hereby proclaim April 16, 2026 as The 10th Anniversary of Bayside Housing & Services BE IT FURTHER RESOLVED THAT the Jefferson County Board of Commissioners encourage all County residents to join in appreciation of Bayside Housing & Services. PROCLAIMED this 6th day of March, 2026. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heather Dudley-Nollette, Member Carolyn Gallaway, CMC, Clerk of the Board Heidi Eisenhour, Member 615 Sheridan Street Port Townsend, WA 98368 09ef[elson www.JeffersonCountyPublicHealth.org Regular Agenda Public Heat JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Glenn Gilbert, Public Health Assistant, Clerk to the Board of Health DATE: April 6, 2026 SUBJECT: PROCLAMATION re Proclaiming April 6-12, 2026 as National Public Health Week STATEMENT OF ISSUE: During the month of April, Jefferson County honors National Public Health Week, April 6-12-2026. Each year for National Public Health Week, Jefferson County Public Health and Jefferson County Board of Health honor people and organizations who make a significant contribution to maintaining and improving health in Jefferson County. Jefferson County Public Health began recognizing Public Heath Heroes as a way to celebrate National Public Health Week locally, by honoring people who live or work in Jefferson County and who promote public health in their daily lives. FISCAL IMPACT/COST BENEFIT ANALYSIS: There is no fiscal impact to Jefferson County. RECOMMENDATION: JCPH management requests approval Proclamation re: Proclaiming the week of April 6-12, 2026 as National Public Health Week. REVIEWED BY: c)tPsbirA24"&lt;Z4Z) Josh. Peters, County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community PROCLAMATION WHEREAS, during the month of April, Jefferson County honors National Public Health Week, April 6-12, 2026; and WHEREAS, each year for National Public Health Week, Jefferson County Public Health and the Jefferson County Board of Health honor people and organizations who make a significant contribution to maintaining and improving health in Jefferson County; and WHEREAS, public health professionals help communities prevent,prepare for, mitigate, and recover from the impact of a full range of health threats, including mitigating short-term and long-term impacts of infectious disease outbreaks, natural disasters, such as wildfires, flooding and severe storms that are intensifying due to climate change; and other disasters, including disasters caused by human activity and public health emergencies; and WHEREAS, in the last year, the field of public health has faced unprecedented challenges, in the form of the erosion of scientific independence at the federal level and large-scale funding cuts throughout the public health system; and WHEREAS, public health professionals collaborate with partners outside of the health sector, including city planners, transportation officials, education officials, and private sector businesses, recognizing that other sectors can influence health outcomes; and WHEREAS, Jefferson County Public Health began recognizing Public Health Heroes as a way to celebrate National Public Health Week locally, by honoring people who live or work in Jefferson County, and those who promote public health and health equity in our communities; and WHEREAS, a Public Health Hero is a person or an organization that promotes public health in daily life; NOW, THEREFORE, BE IT RESOLVED THAT the Jefferson County Commissioners do hereby proclaim April 6-12, 2026 as NATIONAL PUBLIC HEALTH WEEK in Jefferson County and encourage people in this county to join us in this special observance. PROCLAIMED this 6th day of April, 2026. SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS Greg Brotherton, Chair ATTEST: Heather Dudley-Nollette, Member Carolyn Gallaway, CMC Clerk of the Board Heidi Eisenhour, Member JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM:Heidi Eisenhour, Commissioner Dist. 2 Kelsey Hulse, Lobbyist at Propolis DATE: January 12, 2026 SUBJECT: 2026 Washington Legislative Session STATEMENT OF ISSUE: Jefferson County Lobbyist Kelsey Hulse will review the attached 2026 Washington Legislative Session report, including outcomes related to Jefferson County's legislative priorities, the status of key budget and policy items, and broader statewide legislative developments. The County awaits the Governor's signature on several key bills, including all three supplemental budgets. Our lobbyist has provided a comprehensive session review report summarizing outcomes and major policy discussions. ANALYSIS: The 2026 legislative session adjourned on March 12, 2026, following a 60-day session marked by significant budget activity and high-profile policy debates. Some highlights include: Jefferson County Priorities: Port Hadlock Sewer Project: A $5.7M request was submitted but not funded due to limited capital budget capacity and competing priorities. Trust Land Transfer: The County was successful in securing $3.6M for the Cape George project, with additional requirements related to a carbon offset pilot program. Housing& Families: Several policy efforts advanced, including HB 2442 (child and family services funding) and HB 2269 (housing flexibility in LAMIRDs),both of which passed. Budget Highlights: Passage of all three supplemental budgets (operating, capital, and transportation). The operating budget totals approximately $80.2B and relies on one-time solutions pending future revenue from the newly adopted"Millionaire Tax." The capital budget includes investments in housing, infrastructure, and clean energy programs. Other Key Issues: Adoption of the Millionaire Tax(SB 6346), establishing a new state revenue stream beginning in 2028. Continued diversion of Public Works Assistance Account(PWAA) funds, impacting infrastructure financing statewide. Ongoing policy debates on data centers, prescription drug pricing, and public safety technologies. Overall, 268 bills were passed into law out of over 1,200 introduced. The session also sets the stage for continued advocacy in 2027, particularly for infrastructure funding and housing-related policies. RECOMMENDATION: This is an informational briefing. REVIEWED BY: 7 D. P.eo 04/01/26 Josh D. Peters, County Administrator Date 2026 Washington Legislative Session In-Review On March 12th at 8:26pm, the legislature adjourned "Sine Die," meaning without a scheduled day to reconvene.The 60-day "short" session had included the longest floor debate in legislative history, the passage of ambitious supplemental budgets, and the development of numerous contentious policy issues with significant statewide impact. This report will outline progress on key legislative priorities and provide context and details regarding other significant conversations that shaped the 2026 Washington legislative session. Jefferson County Priorities Funding for Port Hadlock Sewer Connections A Local Community Project application was submitted for legislatively appropriated funding through the Department of Commerce.This year was described by many as a "bare bones" budget year. The tax package that was passed in 2025 was expected to create new funding capacity in the capital budget, since any increase in state revenue increases the state's bonding capacity. Much of the capacity was used elsewhere in the budget and did not result in expanded capacity for Local and Community Projects. Ultimately, the Port Hadlock request was not funded in the final budget. Both the size of the request ($5.7M) and competing priorities across the legislative district added headwinds in a difficult budget year. Projects that were funded across LD 24 include: Project Name Appropriation Blue Heron MS/OCEAN Permanent SBHC Construction 227K Historic Preservation for Public Arts Facility 1M Port of Port Angeles Multi-User Marine Trades Building 2.05M A Home for Gatheringplace for IDD in a Rural Community $475K Harbor Regional Health Green Facilities Modernization 2.815M Olympic Discovery Trail Port Townsend 750K Ocean City Drainage Improvement Project 112K Adelma Beach Bulkhead Removal and Restoration 161K Little Quilcene River Estuary Preliminary Design 291K North Beach PAWS 250K Northwest Maritime Grant 463K Dungeness Railroad Bridge Replacement 2.55M Hoh Highlands Resiliency and Governance Center 4.185M LEKT Wellness Center Infrastructure Upgrade 3.3M Quinault Courthouse Relocation 2M PR POLIS 1 COMMUNICATIONS Our strategy for 2027 will be informed by feedback we received this year. Consistent messaging at both the state and federal level will be important moving forward. We will also be working through the interim to bring partners into the conversation and set the stage for additional project support. Trust Land Transfer Jefferson County supported a coalition request for$31.35M in additional supplemental funding for the Trust Land Transfer program. In the end, the legislature chose to add $4M to the 16.65M that was appropriated for Trust Land Transfers in the 2025-2027 budget.Jefferson County's Cape George project was appropriated $3.6M and an additional $400k was appropriated to Yakama for their Tract C North parcels ($3.3M had been appropriated in the 2025-2027 budget). The funding for Cape George includes a condition that the county work with the Department of Natural Resources to initiate a carbon offset pilot project, with any offset credits and/or associated revenue to be retained by DNR. Housing and Families Policy priorities related to housing and families include: HB 1805, sponsored by Representative Tharinger, was introduced during the 2025 legislative session and would have established a sales and use tax of 0.01%to be used to provide services that assist children and families. While this bill did not pass, the concept was included in HB 2442, sponsored by Representative Berg and introduced in 2026, which did pass. HB 2269, sponsored by Representative Bernbaum, provides flexibility around wastewater facilities for housing in LAMIRDs. The bill passed and was signed by the Governor on March 9tn HB 1867 would have expanded which counties could levy a local real estate excise tax REET)for affordable housing and would have increased the available rate. A similar concept was also included in the original version of HB 2442, though was later amended out of the bill. The final version of the bill allows the existing local option REET to be used to abate nuisance properties but does not provide any new taxing authority/flexibility. HB 1763 and SB 5576 (companions) would have established a short-term rental (STR) tax, also to benefit affordable housing. Neither passed this session but the issue is likely to return in 2027. 2 PR POLIS COMMUNICATIONS Other Policy Priorities 2026 was a busy and contentious session, with legislators wrestling with a variety of complex issues, in addition to a budget shortfall and impacts from federal activity. Jefferson County was active and visible supporting issues that were identified as priorities including: HB 2199 makes it easier for "authorized public entities" under the Derelict Vessel Removal Program (DVRP) to take custody of and remove derelict or abandoned vessels. The bill passed and was signed by the Governor on March 9th HB 2351 would have protected emergency responders and operations but did not pass. HB 1607 and SB 5502 (companions) were introduced in 2025 and known colloquially as the "bottle bill."The bills would have established a statewide deposit return system DRS)for beverage containers but neither passed. This issue should also be expected to return in 2027. HB 2170 would have allowed DNR to enter into contracts related to ecosystems services projects on public lands. Ecosystems services is a broad term for public and environmental benefits of natural landscapes. The bill did not pass but should also be expected to return in 2027. As noted above, a condition of the Trust Land Transfer appropriation for Cape George includes the development of a carbon offset pilot project. HB 1743 was sponsored by Representative Simmons and introduced in 2025. The bill would have provided liability protection for community-based health care providers providing services in carceral settings. The bill did not move forward during the 2026 session. Preserve Funding for Low Interest Infrastructure Loans Preventing additional sweeps from the Public Works Assistance Account (PWAA) was a focus for many public entities throughout the legislative session.The Governor's original supplemental budget proposal had proposed a $75M transfer into the state General Fund. The Senate later proposed to transfer$375M and backfill $300M of that funding with bond revenue. The House proposal matched the Governor's $75M transfer proposal. The legislature ultimately chose to transfer$375M out of the PWAA and backfill approximately 300M of those funds with Climate Commitment Act (CCA) cash, resulting in a $75M loss in the PWAA, consistent with the Governor's original proposal. It remains to be seen whether this use of CCA funds will add new eligibility criteria to future PWAA projects. For the 25-27 Biennium, the Legislature diverted a total of$829 million from the PWAA, which included: 663M to fund the Operating Budget 114M to the Move Ahead Washington Account in the Transportation Budget PR POLIS 3 CdMMUNICATIONS 20M to the Water Pollution Control Revolving Account 32M to the Drinking Water Assistance Account as state match for federal funds These diversions were partially offset by$380M in bonds, and $10M from the CCA. High Profile Issues Millionaire Tax The defining issue of the 2026 session was the passage of the Millionaire Tax. SB 6346, championed by Senators Jamie Pedersen and Noel Frame and Representative April Berg, seeks to challenge a 1933 state supreme court ruling that struck down a graduated income tax. Washington has relied primarily on sales and excise taxes since the precedent-setting 1933 ruling. Mechanically, the Millionaire tax sets a flat 9.9%tax rate on taxable income (with some specific exclusions) but establishes a $1M deduction per individual or joint return, starting with the 2028 tax year. The bill also creates sales tax exemptions for specific classes of consumer products including personal care products, diapers, and over the counter drugs. After a relatively smooth process in the Senate (27-22), the bill and more than 80 proposed amendments were debated on the House floor for over 24 hours before passing (51-46). Supplemental Budgets One of the last actions the legislature took before adjourning was to pass the three supplemental budgets—operating, capital, and transportation. The $80.2B supplemental operating budget, ESSB 5998 added to the $70.5B budget passed in 2025. The budget relies heavily on one-time fixes, account transfers and reserve funds to balance through the end of the biennium, as required by law, and until revenue from the Millionaire Tax begins showing up in 2029. The budget trims spending in areas like childcare subsidies and delays planned program expansions. The $889M supplemental capital budget includes significant new investments in housing, school construction, and flood response, related to recent flooding events. The plan also directs$25M in Climate Commitment Act (CCA) revenue to launch the new Washington Builds revolving-loan program for clean energy projects, as the state lags behind its peers in renewable energy development. Transportation budget writers wrestled with a projected 20%decrease in fuel tax revenue and focused their$16.6B plan on preservation and maintenance needs through 2031, including 1.3B invested in road and bridge preservation and $200M for maintenance, via a bipartisan PR POLIS 4 CdMMUNICATIONS bonding agreement. $1.5 billion in new bond authority will be used to sustain maintenance efforts through 2031, protecting current assets amidst shrinking traditional revenue streams. SB 6005 also continues funding new ferry construction, terminal electrification, and additional maintenance capacity. Other Tough Stuff Several issues received a significant share of the attention and floor time during the 2026 legislative session, including: Data centers, specifically related to the rates these facilities pay for energy and tax benefits they had previously enjoyed. HB 2515, sponsored by Representative Doglio, focused on limiting the power that utilities could deliver to emerging large energy use facilities (ELEUFs) and creating conditions around rates and charges levied by the utilities that serve them. While the bill didn't pass in the 2026 session, the issue is expected to re-emerge in 2027. Debate and negotiation related to a second data center bill ate up the clock on the final day of session. SB 6231, sponsored by Senator Frame, ended tax breaks data centers had received when purchasing new equipment. The bill was tied to more than $60M of revenue to the state, so it was necessary to get the legislation through before the budgets could be passed, creating a log jam in the final hours. Prescription drugs were a hot topic, related to an expansion of a federal program known as the 340B drug pricing program. The program requires pharmaceutical companies to offer big discounts to hospitals and clinics that serve rural, low-income, or vulnerable populations. SB 5981, sponsored by Senator Cleveland, prohibits pharmaceutical manufacturers from limiting purchasing by or delivery to contract pharmacies or satellite locations of 340E drugs. Automated license plate readers (ALPR), like Flock systems, were hotly debated in both Chambers. A robustly stakeholdered version of the legislation, originally sponsored by Senator Trudeau, was shepherded across the finish line in the House by new Representative Osman Salahuddin. SB 6002 seeks to balance an individual's right to privacy with the advantages new technology like ALPRs can bring to law enforcement efforts. The bill creates conditions on who can use the systems, where they can be deployed, and how long any resulting records can be retained and used by law enforcement. County Sheriffs will now have to meet more stringent standards in order to run for office, as outlined in SB 5974.The bill creates new background investigation processes for police chiefs, marshalls, and county sheriffs and requires those law enforcement leaders to maintain certification with the Criminal Justice Training Commission (CJTC) or face removal by their local legislative body. PR .. POLIS 5 CdMMUNICATIONS 1205 pieces of legislation were introduced in 2026 (1904 were introduced during the 2025 long session) and 268 bills were made into law, a passage rate of just over 22%. As with most legislative sessions, the vast majority of proposals that were introduced fall short of the goal. Retirements/Departures After a highly charged legislative session, the calendar rolls right into campaign season as each member of the House and half of the Senate will be on the ballot in 2026. Several members of the legislature have announced that they will not be seeking reelection: House: 4th LD - Schmidt (R) running for Spokane County Commissioner 6th LD-Volz (R) elected Spokane Co. Treasurer 6th LD - Graham (R) not running 15th LD - Dufault (R) running for Senate 24th LD—Tharinger (D) retiring 26th LD -Valdez (Caldier) (R) not running *swing district 29th LD - Mena (D) running for Senate 32nd LD - Ryu (D) challenging Senator Salomon 49th LD -Wylie (D) running for Clark County Auditor Senate: 8th LD- Boehnke (R) running for Congress 13th LD—Warnick (R) retiring 15th LD -Torres (R) running for 8th LD 29th LD - Conway (D) retiring 37th LD -Saldana (D) running for King County Council 42nd LD -Shewmake (D) not running *swing district Rumors are already flying related to potential shakeups in caucus leadership but the planned departures highlighted above will also create openings for new committee leadership, including: Chair, House State Government Chair, House Technology, Economic Development, and Veterans Chair, Senate Labor and Commerce Chair, Senate Environment, Energy, and Technology PR POLIS 6 COMMUNICATIONS Jefferson County Marine Resources Committee 2025 Annual Report to the Board of County Commissioners April 6,2026 www.jeffersonmrc.org Source:NW Straits Commission Jefferson County Marine Resources Committee Members MRC Member Representatives (Current) Tribal Rep (Jamestown S’Klallam)Neil Harrington (Vice Chair) Jefferson County Commissioner Heidi Eisenhour (ex officio) Local Govt (City of PT)Steve King Local Govt (Port of PT)Carol Hasse (ex officio) District 1;Alt.Timothy Behrenfeld, Vacant; Vacant District 2;Alt. Jeff Taylor,Brenda Johnson (NWSC rep);Frank Handler District 3;Alt. Sarah Fisken (NWSC rep alt),Vacant; Tim Cross Marine Science Practitioner, Educator or Researcher;Alt. Emily Buckner (Chair);Jon Waggoner Environmental/Conservation Interests;Alt. Betsy Carlson;Bryan DeCaterina Commercial Interests Gordon King Recreational Interests;Alt.Troy McKelvey;Roy Clark Local Youth ;Alt.Odhran Waggoner;Bella Ferland What we do: Advisory committee to the BoCC Hold monthly public meetings:https://www.jeffersonmrc.org/ Engage in hands-on projects that support local and regional goals focused on marine and nearshore habitat protection,restoration &education MRC project partners: Many community volunteers,WSU Extension,WA Dept. of Fish and Wildlife,Jamestown S’Klallam Tribe,WA Dept. Nat. Resources,Taylor Shellfish,Hood Canal Oyster Co., City of PT, Port of PT,WA State Parks, Puget Sound Restoration Fund,Strait Ecosystem Recovery Network LIO,Port Townsend Marine Science Center,NW Maritime Center, and others 2025 MRC Funding 182 ,000 NW Straits Commission:WA State +EPA + NOAA funding (Jan-Dec 2025) 67,550 Volunteer time 1,620 hours @ $41.70 /hr) 2,180 (est.)Community in-kind match Professional services,Taylor Shellfish) 251,730 =TOTAL VALUE 2,560,000 =Commission funds into Jefferson County since 1999 2025 Volunteer Hours By Activity 53 volunteers contributed to marine stewardship through MRC projects! MRC members (89%) and community volunteers (11%) contributed 1620 volunteer hours in 2025 22% 9% 31% 10%28% WBF Speaker Series, festivals, community workshops, etc. Community Science Monitoring Bull kelp monitoring 1 site:East Bed,North Beach (9th yr) 3 surveys (June, July, Aug) Continue to see a healthy and dynamic bed Sound IQ database Community Science Monitoring Forage fish spawning surveys 2 sites:Dabob Bay (4th yr), Quilcene Marina (1st yr) 10 surveys at both sites Surf smelt eggs (1, Jan)at Dabob Bay Sand lance eggs (1, Feb)at Dabob Bay Solenne Walker Bull kelp monitoring 1 site:East Bed,North Beach (9th yr) 3 surveys (June, July, Aug) Continue to see a healthy and dynamic bed Sound IQ database Community Science Monitoring Forage fish spawning surveys 2 sites:Dabob Bay (4th yr), Quilcene Marina (1st yr) 10 surveys at both sites Surf smelt eggs (1, Jan)at Dabob Bay Sand lance eggs (1, Feb)at Dabob Bay Storm surge monitoring 1 site: Salmon Club (Port Townsend) 2 surveys (Sound IQ database) Solenne Walker Bull kelp monitoring 1 site:East Bed,North Beach (9th yr) 3 surveys (June, July, Aug) Continue to see a healthy and dynamic bed Sound IQ database 2,040 direct contacts Educational Workshops Searching for Seaweed Digging for Dinner Crabbing 101 Seaweed Pressing Shoreline landowner outreach Community Events Connectivity Fair Shrimpfest Wooden Boat Festival KPTZ County Connections Education & Outreach Education & Outreach Marine Science and Stewardship Stage at the Wooden Boat Festival Highlights 1,404 people attended 19 presentations 19 presenters MRC created a 9-minute video compilation featuring MRC work to be shown between presenters https://vimeo.com/1133576790/58 a4b150bf?share=copy&fl=sv&fe=ci Kelp & Eelgrass Dam removal Pinto Abalone Puffins And more! Topics Whales and marine mammals Plankton Derelict vessels Red tides Eelgrass/shellfish protection no-anchor zones Regular maintenance at Pt Hadlock, Mystery Bay, and Pt. Townsend 95%boater compliance at PT (25 days monitored) Presentation to Strait ERN June 2025 Olympia oyster restoration Lagoon site –9th year,shell stacks Powerlines site –11 th year,added shell and monitored Rain gardens 5 rain garden maintenance work parties 19 MRC rain gardens in Jefferson County City of PT picks up green waste in town ROV derelict crab pot removal 3rd year 37 pots removed from Kilisut Harbor and Port Townsend Bay Restoration & Protection Restoration & Protection Voluntary No -anchor zones, eelgrass protection Three sites: Port Townsend waterfront, Port Hadlock and Mystery Bay 21 Buoys 100 acres of eelgrass and shellfish beds protected Olympia Oyster Restoration –North and South Powerlines Site Restoration & Protection South Discovery Bay 2 shell spread events 2500 bags of shell 17 volunteers Olympia Oysters by size class Powerlines Site (2023 Shell) Discovery Bay July 12, 2025 Number of Olympia OystersSize Class Changes from 2023 to 2024:We counted ~10% less settled Oly’s, but they averaged 10mm bigger Suggests natural recruitment of Oly’s is happening in Disco Bay We saw Oly’s settling on 2023 Pacific oyster shell spread, will be surveyed July 2025 We saw Oly’s settling on Oly shell stacks at Lagoon site Restoration & Protection Olympia Oyster Restoration –North and South Powerlines Site 97 ,000 est. Olys in plot 7 volunteers counted 32 quadrats 722 Oly’s counted Average Restoration & Protection ROV Derelict Crab Pot Removal Port Townsend Bay & Kilisut Harbor 4 days on the water with Coastal Sensing Survey 37 pots removed with ROV 7 pots donated to Jefferson Search and Rescue 9 HS students from PT/Maritime School Continuing Existing Projects Forage fish spawning surveys,bull kelp monitoring,Olympia oyster restoration in Discovery Bay,eelgrass and shellfish protection no-anchor zones,rain garden maintenance,education and outreach,storm surge monitoring Developing New Projects/Efforts Exploring Olympia oyster restoration in Kilisut Harbor Recruiting volunteers to “adopt” rain gardens Derelict vessel removal subcommittee Shoreline armoring subcommittee Hiring part-time MRC support staff Goal to have position staffed by June 2026 Funding Federal and State funds (Jan 1 –Dec 31,2026)–$182,000 Next 2-year funding cycle (Oct 2027 –Dec 2029)–Est. up to $199,000 per year 2026 –Current Projects & Efforts How can the MRC be of service? Advisory and/or Projects County-wide assessments of kelp, eelgrass, restoration potential,etc. Restoring priority nearshore &marine habitats Public education on climate change/sea level rise and other local marine issues Contact:jeff.co.mrc@gmail.com Cory and Catska Ench THANK YOU! Cory and Catska Ench MRC members at the November 2025 MRC Conference in La Conner, WA JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh Peters, County Administrator FROM: Katie Kowal,Water Resources Program Coordinator Jefferson County Marine Resources Committee and WSU Extension DATE: April 6, 2026 SUBJECT: Jefferson County Marine Resources Committee 2025 Annual Report Presentation to the BoCC STATEMENT OF ISSUE: Jefferson County Marine Resources Committee (JCMRC)will provide an annual report to the BoCC, providing updates on 2025 accomplishments and current grants. This presentation gives the BoCC an opportunity to ask questions about MRC work, and provide input and guidance regarding marine resource education, outreach and nearshore restoration activities needs in East Jefferson County. ANALYSIS: N/A FISCAL IMPACT: No fiscal impact. Jefferson County receives grant funds for this program from the Northwest Straits Commission(Dept of Ecology, U.S. EPA and NOAA). RECOMMENDATION: A 20-minute presentation with 10-minutes Q&A on the JCMRC's 2025 accomplishments and current grants. REVIEWED BY: DCZICWO q30/9,6 Jo eters, County Administrator Date