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Home My WebLink AboutOlympic Peninsula Tourism Counsel 1st Q 2026EXHIBIT C 1�, QUARTER REPORT Organization: Olympic Peninsula Tourism Commission (OPTC) Contact person: Kathleen Temple Mailing Address: PO Box 670 Port Angeles WA 98362 Phone Number/Email: 360-452-8552 accounting@olympicpeninsula.org 1. LTAC Funds received from the County 111 QTR: ORGANIZATION Amount Awarded 2. LTAC by JeffCo by your Received From JeffCo OPTC ' 97112.00 I 24528.79 Due by April 301h to •elincl►nigli[e co jef'fersvn.%va_us Oversp I Refund TOTAL l-t ent (+) Required QTR Unders LTAC funds spent pent (-) FUNDS of SPENT LTAC funds na na 24528.79 I I I I I I organization 11t QTR (include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation le: invoices paid, receipts from payment,): OPTC Invoice Date Amount Purpose 2921 2/12/26 2500.00 Supporting Sponsor for the 2025 Olympic Peninsula Tourism Summit 2912 1/15/26 5000.00 Heliconia Invoice Support for Tourism Marketing Plan/ Project 2 "More than a Park" 2926 2/12/26 10000.00 Heliconia Invoice Support for Tourism Marketing Plan/Project 2 "More than a Park" 2940 3/12/26 7028.79 Partner Share of Annual Marketing During the 1" Qtr of 2026 OPTC/OPVB was active in the following Tourism initiatives: *Plan, line up speakers and venue, arrange catering and rooms, engage volunteers for registration. Arrange sponsors and attendees for Olympic Peninsula Tourism Summit *Held monthly meetings with OPTC Partners and OPVB Board Directors *Edit, source photos, update 2026/2027 OP Travel Planner and smaller map version for production. RFP for print services. Edits done and sent to printers *Mailing Travel Planners and bulk inserts upon request -monthly mailing via various internet, email and phone requests *Update and maintain website *Create ad for WA State Visitor Guide *Plan Co -Op ad with State of WA Full page ad *Purchase photos for stock images of landscapes * Ad placed in Northwest Travel and Life and travel planner (March/April) *Sponsor FamTour for Jennie Flaming -WA State Hiking podcast *Updates to Website *Milestone 2-draft itinerary completed 3. LTAC funds balance remaining V QTR: 72583.21 4. Please attach your organization's report for all revenue, marketing, services, programs and activities for the prior January through March (11 QTR). See attached Balance Sheet and Profit and Loss for 11' QTR for OPTC This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. PO Box 670 618 S Peabody Street F 1 1.11l1r'. Jefferson County Admin Office Attn Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 INVOICE Date 2921 2/12/2026 Quantity Description Price Each Amount Campfire Catalyst 2,500.00 2,500.00 Supporting Sponsor for 2026 Olympic Peninsula Tourism Summit March 25 &. 26 2026 PART OF LTAC FUNDS Tourism Summit Support Phone # 360-452-8552 Fax # 360-452-7383 Total $2,500.00 INVESTMENT: What it is Worth to You! Conference Facilitation Engaging In Person Meetings Engaging Conference Facilitation 3/25/26-3/26/26 $5,000.00 Program Fees* Olympic Peninsula Tourism Summit Field Arts & Events Hall in Port Angeles, WA Travel and Expenses Estimated, charged at cost $500.00 TOTAL $5,500.00 *Program Fees include program coordination, limited custom izatlon and facilitator and staff Client shall provide in -person meeting space, Please note Internet quality and speed Is not guaranteed.. If the Engaging Virtual Meetings program Is unable to continue, then your program can be rescheduled when proper resources are available. If client needs to reschedule meeting, It can be moved if notified 5 business days before program, else a $400 scheduling fee can move your program. After signing, the number of participants can be adjusted up but not down by written and confirmed email to John Chen at office@engagingvlrtualmeetings.com 10 business days prior to program date. An established rate will be extended for any hours beyond the scope of this proposal upon email approval. Client will be responsible for the confirmed number of participants regardless of attendance on the day of the program. New R+9e.+�e� In FltY±imrt� Curnm+rnaetion Tt>�� ' gatt� A4r tF T. IIp'S A 61O1VULLING engagingv1rtualmeetir19s.c0ITt (206) 856-8491 john@engagingvittualmeetings,cam F0631-67190TE1 618 S Peabody Street F Port Angeles WA 98362 Bill To Jefferson County Admin Office Attn Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 PENINSULA TOURISM COMMISSION INVOICE Date 2912 1/15/2026 Quantity Description Price Each Amount Heliconia Invoice 31852 5,000.00 5,000.00 Outdoor Eats Support for Tourism Marketing Plan/ Project 2 "More than a Park" Phone # 360-452-8552 Fax # 8:3:] Total $5,000.00 HELICONIA Invoice From: The Heliconia Press, Inc. PO Box 220, 1782 Beachburg Road, ON KOJ 1 CO, Canada 613-582-7154 heliconia.ca Description To: Guiding People to a Lifetime of Adventure Olympic Peninsula Tourism Commission and the Olympic Peninsula Visitor Bureau Marsha Massey, Executive Director PO Box 670 Port Angeles, WA 98362 USA Invoice #: 31852 Issue Date: 05/01 /2026 Terms: Due date: 30/01 /2026 PO #: Tax ID: 2nd installment (25%) Outdoor Eats partnership with Olympic Peninsula Tourism Commission and the Olympic Peninsula Visitor Bureau Subtotal Tax Rate Total Tax Invoice Total BALANCE DUE Thank you for your business! GST/HST Registration Nr: 889620282 1 InfoMeliconia.ca Amount 10,000.00 10,000.00 0.00 10,000.00 USD 10,000.00 Vie. "1KfWNvn a PO Box 670 618 S Peabody Street F Bill To PENINSULA Jefferson County Admin Office TOURISM COMMISSION Attn Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Date INVOICE 2926 2/12/2026 Quantity Description Price Each Amount Heliconia Invoice 31858 10,000.00 10,000.00 Outdoor Eats Support for Tourism Marketing Plan/ Project 2 "More than a Park" (Total bill of20,0000.00 split between OPTC and OPVB) Phone# 360-452-8552 Fax# 360-452-7383 Total $10,000.00 HELICONIA Invoice From: The Heliconia Press, Inc. PO Box 220, 1782 Beachburg Road, ON KOJ 1 CO, Canada 613-582-7154 heliconia.ca To: Guiding People to a Lifetime of Adventure Olympic Peninsula Tourism Commission and the Olympic Peninsula Visitor Bureau Marsha Massey, Executive Director PO Box 670 Port Angeles, WA 98362 USA Invoice #: 31858 Issue Date: 30/01/2026 Terms: Due date: 28/02/2026 PO #: Tax ID: Description Amount 3rd installment (25%) Outdoor Eats partnership with Olympic Peninsula Tourism Commission and the Olympic Peninsula Visitor Bureau 20,000.00 �j Subtotal 20,000.00 U Tax Rate z L dbb— l U 606'_ Thank you for your business! Total Tax Invoice Total BALANCE DUE IX 20,000.00 USD 20,000.00 GST/HST Registration Nr: 889620282 1 info@heliconiaxa Invoice PO Box 670 618 S Peabody Street F Bill To Jefferson County Admin Office Attn Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Date 3/12/2026 PENINSULA TOURISM COMMISSION Invoice # 2940 Description Total Invoice Your Portion The following are bills that OPTC has paid. Your portion is shown based on the Partner Percentages Agreements You will see the bill along with the breakdown for each partners share. (Yours is 15.95%) Thank you! OPVB-Admin Costs -Jan 2750.00 438.63 OPVB Admin Costs -Feb 2750.00 438.63 OPVB Admin Cost -March 2750.00 438.63 Postage -Office, Init, lead postage -Jan 63.70 10.t6 Postage -Office, Init, lead postage -Feb 33.95 5.42 Postmaster -Bulk mail permit 370.00 59.02 FedEx-Postage for final proofs for Travel Planner to printer 45.49 7.26 Postage -Refill Bulk mail postage 2000.00 319.00 OPTC Meeting -January -Black Bear Diner, Safeway receipts 137.70 21.96 minus paid for lunch's Constant Contact -Jan 765.57 122.11 Constant Contact -Feb 818.93 130.62 Travel Guides Group -Jan 2065.50 329.45 CP Communications -Travel Planner edits and Coordination 3230.00 515.19 Admin Costs for Travel Planners -Jan 1000.00 159.50 Admin Costs for Travel Planners -Feb 1000.00 159.50 Travel planner Distribution Center -Jan 160.00 25.52 Travel planner Distribution Center -Feb 160.00 25.52 Certified Folder -WA State Ferries and Portland Intl Airport 637.85 101.74 Flipsnack-Digital Travel Planner 456.00 72.73 Immediate Images -Victoria Airport Brochure Rack fees 594.47 94.82 (converted from Canadian Dollars to USA dollars) S3 Solutions -Digital Marketing -Jan 278.81 44.47 S3 Solutions -Digital Marketing -Feb 647�40ta� 103.23 JayRay-Website Maint 500.ao 79.75 Phone # 360-452-8552 Fax # 360-452-7383 Page 1 Invoice PO Box 670 618 S Peabody Street F Bill To Jefferson County Admin Office Attn Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Date 3/ 12/2026 PENINSULA TOURISM COMMISSION Invoice # 2940 Description Total Invoice Your Portion JayRay-Website Maint 9667.22 1,541.92 JayRay-Website Maint 500.00 79.75 Inside Out -Domain Registration 30.00 4.79 John Gussman-8 Photos of Landscapes for stock photos 600.00 95.70 Premier Media -Northwest Travel and Life-1/2 page ad & Travel 2960.00 472.12 Planner (March, April) Saga City -WA State Visitor Bureau Full page ad (after 1/2 local 5095.00 812.65 ads placed and paid) Jennie Flaming/WA State Hiking Podcast sponsorship for April 2000.00 319.00 Total $7,028•79 Phone # 360-452-8552 Fax # 360-452-7383 Page 2 3:12 PM Olympic Peninsula Tourism Commission 04/09/26 Profit & Loss Cash Basis October 2025 through March 2026 Oct - Dec 25 Jan - Mar 26 TOTAL Ordinary Income/Expense Income Earned revenues Bank Interest 0.01 0.02 0.03 Travel Planner Inserts 1,977.60 2,640.37 4,617.97 Total Earned revenues 1.977.61 2,640.39 4,618.00 Co -Op & Marketing Partners Fall Co -Op Marketing Partners 20,000.00 0.00 20,000.00 PA -Tourism Master Plan Support 0.00 5,000.00 5,000.00 WA State Visitor Guide 0.00 8,600.00 8,600.00 Total Co -Op & Marketing Partners 20,000.00 13,600.00 33,600.00 Jefferson Co Admin Jeff Co -Master Plan Outdoor Eat 0.00 15,000,00 15,000.00 Add'I Fam Tour Support -Jeff Co 872.81 0.00 872.81 Add'I Jeff Co Tour Master Plan 30,000.00 0.00 30,000.00 Add'I Jeff Co Spring/Fall Co -Op 10,000.00 0.00 10,000.00 Add'I Website Upgrades Jeff Co 10,000.00 0.00 10,000.00 Total Jefferson Co Admin 50,872.81 15,000.00 65,872.81 Partner Income Jeff Co Annual Marketing 12,264.10 7,028.7-9 ' 19,292.89 City of Port Angeles 8,762.84 2,834.77 11,597.61 City of Port Townsend 4,258.51 1,340.32 5,598.83 City of Sequim (LTAC) 7,038.62 4,014.94 11,053.56 Forks Chamber of Commerce 5,265.56 3,512.23 8,777.79 Grays Harbor Tourism 3,183.00 0.00 3,183.00 Mason County 1.317.33 3,009.82 4,327.15 OPVB 11,779.74 14,053.12 25,832.86 Total Partner Income 53,869.70 35,793.99 89,663.69 Tourism Summit -- Jeff Co Tourism Sponsor 0.00 2,500.00 2,500.00 Sponsor 0.00 15,000.00 15,000,00 Tourism Summit -Attendee 0.00 19,282.00 19.282.00 Total Tourism Summit-- 0.00 36,782.00 36.782.00 Total Income 126,720.12 103,816.38 230.536.50 Gross Profit 126,720.12 103,816.38 230.536.50 Expense Administrative Administration 8,250.00 8,250.00 16,500.00 Meetings 225.62 137.70 363.32 Total Administrative 8,475.62 8,387.70 16,863.32 Jeff Co Marketing Jeff Co -MP -Outdoor Eats 0.00 15,000.00 15,000.00 Jeff Co -OP Install Gateway Sign 30,000.00 248.92 30,248.92 Jeff Co Addl Fam Tour- 872.81 0.00 872.81 Jeff Co Admin-COOP Spring/Fall- 10,000.00 4,545.82 14,545.82 Jeff Co Admin-Add'i Website Up 10,000.00 0.00 10,000.00 Total Jeff Co Marketing 50.872.81 19,794.74 70,667.55 CoOp Campaigns Fall Campaign 26,860.20 0.00 26,860.20 Spring Campaign 0.00 4,960.00 4,960.00 Seasonal Staycation Campaign 6,219.24 926.05 7,145.29 WA State Visitor Guide 0.00 17,995.00 17,995.00 Page 1 3:12 PM Olympic Peninsula Tourism Commission 04/09126 Profit & Loss Cash Basis October 2026 through March 2026 Oct - Dec 25 Jan - Mar 26 TOTAL Total CoOp Campaigns 33,079.44 23,881.05 56,960.49 Marketing Digital Marketing 3,178.00 0.00 3,178.00 Fam Tours -Media 1,153.36 652.54 1,805.90 Go Washington 1.200.00 0.00 1,200.00 Social Media 0.00 0.00 0.00 Travel Guides Free 1,557.90 2,835.00 4,392.90 Total Marketing 7,089.26 3,487.54 10,576.80 Media & Public Relations Constant Contact Service 2,296.71 2,403.43 4,700.14 Photo Purchase 0.00 600.00 600.00 Total Media & Public Relations 2,296.71 3,003.43 5,300.14 Tourism Summit Expenses Coordination 2,000.00 0.00 2,000.00 Food & Beverage 0.00 15,671.30 15,671.30 Merchant Fees 0.00 557.01 557.01 Tour Summit -Speakers 0.00 5,225.52 5.225.52 Venue & Operations 0.00 4,985.83 4,985.83 Total Tourism Summit Expenses 2,000.00 26,439.66 28,439.66 Distribution of Travel Planners Certified Folder 0.00 1,913.55 1,913.55 Distribution Center Admin 2.480.00 4,480.00 6,960.00 Victoria Distribution 0.00 594.47 594.47 Total Distribution of Travel Planners 2.480.00 6,988.02 9,468.02 Travel Planner Digital Magazine Version Edits 0,00 1,051.00 1,051.00 Envelopes 2,042.96 0.00 2,042.96 Postage 3,334.42 2,572.75 5,907.17 Project Coordination 0.00 2,635.00 2,635.00 Total Travel Planner 5,377,38 6,258.75 11,636.13 Web Sites Booking Engine 6,615.00 0.00 6,615.00 Updates/Special Projects 11,200.00 8,100.00 19,300.00 Website Hosting & Maintenance 1,500.00 2,779.89 4,279.89 Total Web Sites 19,315.00 10,879.89 30,194.89 Total Expense 130,986.22 109,120.78 240,107.00 Net Ordinary Income -4,266.10 -5,304.40 -9,570.50 Net Income -4,266.10 -6,304.40 -9,570.50 Page 2