Loading...
HomeMy WebLinkAbout19-0406-26R STATE OF WASHINGTON County of Jefferson A Resolution Adopting Solid Waste Advisory Committee By-Laws Revisions RESOLUTION NO. 19-0 4 0 6-2 6 R WHEREAS,RCW 70A.205.110 requires that each county shall establish a local solid waste advisory committee to assist in the development of programs and policies concerning solid waste handling and disposal and to review and comment upon proposed rules, policies, or ordinances prior to their adoption; and, WHEREAS, The Jefferson County Solid Waste Advisory Committee (SWAC) was established on June 9, 1986 by Jefferson County Resolution 46-86; and, WHEREAS, SWAC by-laws have been revised in 1998, 2008, 2022, and 2025 to refine the role of the SWAC,to revise regular meeting dates, and to meet changes to the Open Public Meeting Act; and, WHEREAS, additional revisions are necessary to bring more consistency between the by-laws of the various advisory boards and committees of the County and to expand the role of SWAC in making recommendations to the Board of County Commissioners(BoCC)in appointing new members NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY,STATE OF WASHINGTON: Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the above"Whereas"clauses as Findings of Fact. Section 2. Purpose. The purpose of this resolution is to: Adopt the recommended revisions to the SWAC by-laws Section 3. Severability. If any section, subsection, sentence, clause, phrase of this resolution or its application to any person or circumstance is held invalid, the remainder of this resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 4. Effective Date. This resolution is effective upon adoption. Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-800(19). Cn Z Z U -14 APPROVED and ADOPTED this b -% day of / ,2026. JEFFE' SON COUNTY BOARD OF SEAL: CON,,Y COMMISS ONERS OLVI.,1!_em! -r D dley-Nollette, District 1 c,E R s oiy,,,,, alit .G0 MISsio coG: H . • ! �,sur, District 2 f�� 2 ;Z fig %b. �' `y�/ regl:rotherton, District 3 ATTEST: APPROVED AS TO FORM: ed ° 61 1 Q /0/z6 ;i eel s- a ., Carolyn laway, CMC to Philip C. Hunsucker Date Clerk o, •- Board Chief Civil Deputy Prosecuting Attorney APPROVED and ADOPTED this b day of N/ ,2026. JEFFE'SON COUNTY BOARD OF SEAL: CO.tkr Y COMMIS S ONERS Att..141_1,1_ fio dley-Nollette, District 1 ,Nq plHlppN,, 4/ A / ,D1iin soocp ,4%,, G • 41111 cur, District 2 _,1 T • rege:rotherton, District 3 ''''%W � • q SH ING ',''' ATTEST: APP^ROV1E AS T FORM: eQ Ce,�� t l/',/ZL 0. t. • April 13,2026 Carolyn laway, CMC !t.te / 1 vvPhilip C. Hunsucker Date Clerk o Board Chief Civil Deputy Prosecuting Attorney SWAC By-Laws Comparison ly-Law Element Jefferson Mariam King Okanogan Whatnot, Assist in the development of programs and Consistent with Jefferson and also defines policies concerning sold waste handling three"Primary Topics of Review':1)SWMP; and disposal,and to review and comment 2)Legislative Proposals;3)Other Issues SWAG Dulles proposed rules,policies or ordinances prior to their adoption by the Consistent with Jefferson Consistent with Jefferson Consistent with Jefferson Jefferson County Board of County Commissioners Under RCW 70A.205.110.the SWAC is an •One representative each to be designated The SWAC shall be composed of al least Membership is comprised of one(1) 11 members.Two of Me members shall be ongoing committee that shall consist of a by the Cities of Forks,Pon Angeles,Sequim nine(9)and no more man twenty(20) position representing the solid waste local elected officials or their appropriately minimum of nine members that shall and Clallam County.•Two representatives members representing a balance of industry,one(1)position representing the appointed designees.with one represent a balance of Interests including, of the solid waste industry in Clallam interests among the following groups: recycle industry,one(1)position representative from the city of Bellingham but not limited to.citizens,public interest County. •Two representatives of the citizens.public Interest groups,labor, representing the Colville Confederated and one representative from other cities in groups,business,the waste management solid waste industry in Clallam County. business,the waste management Industry,Tribes,three(3)positions representing the county.One member shall be a industry,and local elected public officials. •One individual representing the business local elected public officials,the recycling local cities and/or towns,and(3)positions Whatcom County counclimember.The community of Clallam County and/or Cities Industry,manufacturers locating in King representing the public at large remaining eight members shall represent a within the County. •One individual County,and marketing and education balance of interest from the following from a Tribal government in Clallam Interests. sectors:two citizen representatives with no County.Ad-hoc representation by as Tribal financial ties to other included sectors,one Compositiongovernments in Clallam Countywill be representative from public interest groups, recognized at requisite occasions. • one business/industry representative,one One individual representing me agricultural representative from me waste collection committee. •One cnlzen-at. industry,one representative:from large, agriculture.one recycling industr y representative,and one solid waste disposal facility representative.No two representatives can be from the same company or public interest group. 3,except that City and Coney members Term(Years) 2 setae until respectroe luristiction 3 3 3 designates a new representative Officer Term(Chair a Vice Chair) lyear and no more than 2 1 1:term begins In Oct and maybe 1:term begins in Oct. 3 reselected for succeeding terms Applicant Vetting Silent Silent Silent Silent Silent Appointment By BoCC motion By BoCC motion By County Council motion By BoCC County Council Reappointment Silent Silent By County Council motion By 000C Silent The SWAC may remove any officer whom Any member of SWAC may over a motion The Chairperson or Vice Chairperson may they elect by me following procedure:Arry for removal at a meeting.t the motion is be removed at any time by the vote of five member of the SWAC may offer a motion seconded,it will be considered and voted members of the Committee for removal at a meeting.If the motion is on by secret ballot at the neat regular Member Removal seconded,it shall be considered and voted meeting of the Committee.Approval of a Silent Silent on at the nem regular meeting of the SWAG.motion for removal will require a two-thirds Approval of a motion to remove shall majority of the members present and require a two-thirds majority of the voting. members present and voting. Vacancies Silent Silent Silent Silent Silent bylaws maybe amended or repealed,and new bviaws maybe adopted by written iBy-Law Amendment Approval By BoCC approval of SWAG minutes By majority vote of SWAG By majority vote of SWAG approval of the County Commissioners Silent after receiving a recommendation from SWAC Members and visitors at the meetings w14 • treat each other with respect,will not Failure to abide by the above conduct rules monopolize meeting time,and will listen to [Roberts Rules of Order,swearing or other Personal Conduct Silent Silent Silent and try to understand each other's views, disruptive behavior will be sufficient cause to have the offending party removed from the meeting. SWAC Bylaw level of Detail(Pages) B 4 4 7 1page;Coddled In Whamom County Code; Chapter 2.78 SWAC By -Laws Comparison BY -Law Element Jefferson Clallam King Okan n Whatcom Assist in the development of programs and Consistent with Jefferson and also defines policies concerning solid waste handling tbrte "Primary Topics of Review": 1) SWMP; and disposal, and to review and comment 2) Legislative Proposals; 3) Other Issues SWAC Duties upon proposed rules, policies or ordinancps prior to their adoption by the Consistent with Jefferson Consistent with Jefferson Consistent with Jefferson Jefferson County Board of County Commissioners Under RCW 70A. 205. 110, the SWAC is an - One representative each to be designated Tne SWAC shall be composed of at least Membership is comprised of one ( 1) 11 members. Two of the members shall be ongoing committee that shall consist of a bythe Cities of Forks, Port Angeles, Sequim nine (9) and no more than twenty (20) position representing the solid waste local elected officials or their appropriately minimum of nine members that shall and Clallam County. - Two representatives members representing a balance of industry, one ( 1) position representing the appointed designees, with one represent a balance of interests including, of the solid waste industry in Clallam interests among the following groups: re le industry, one (1) position representative from the city of Bellingham but not limited to, citizens, public interest County. -Two representatives of the CAiZenS, public interest groups, labor, reprosenOng the Colville Confederated and one representative from other cities in groups, business, the waste management solid waste industry in Clattam County. WS!nilss, the waste management industry, Tribes, three ( 3) positions representing the county. One member shaft be a industry, and local elected public officials. - One individual representing the business local elected public officials, the recycling local cities and/ ortowns, and ( 3) positions Whatcom County councilmember. The community of Clallam County and/or Cities industry, manufacturers locating in King representing the public at large remaining eight members shall represent a within the County. - One individual County, and marketing and education balance of interest from the following from a Tribal government in Clallam interests. Sec*M two citizen representatives with no County. Ad -hoc representation by all Tribal finOnCial ties to other included sectors, one Composition governments in Clallam County will be representative from public interest groups, recognized at requisite occasions. . I one businesslindustry representative, one One individual representing the agricultural comn'll"Oel - One citizen -at- representative from the waste collection large, industry, one representative from agriculture, one recycling industry representative, and one solid waste disposal facility representative. No two representatives can be from the same company or public interest group. 3, except that City and County members Term (Years) 2 serve until respective juristiction 3 3 designates a new representative 3 OfficerTerm (Chair & Vice Chair) I year and no more than 2 1 1: term begins in Oct. and may be reselected for succeeding terms 1: term begins in Oct. 3 Applicant Vetting Silent Silent Silent Silent Silent Silent Appolotment By BoCC motion By BoCC motion By County Council motion ByBoCC County Council Reappointment Silent Silent By County Council motion ByBoCC Silent The SWAC may remove any officer whom Any member Any member of SWAC may offer a motion may offer a motion The Chairperson or Vice Chairperson may they elect by the following procedure: Any for removal at a meeting. If the motion is be removed at anytime by the vote of five Member of the SWAC may offer a motion s seconded, it will be considered and voted members of the Committee for removal at a meeting. If the motion is on by secret ballot at the next regular Member Removal seconded, it shall be considered and voted Meeting of the Committee. Approval ofa on at the next regular meeting of the SWAC. Motion for removal will require a two-thirds Silent Silent Approval of a motion to remove shall majority of the members present and require a two-thirds majority of the voting. members present and voting. Vacancies Silent Silent Silent Silent S Silent lent Silent Silent S m bylOwS may be amended or repeated, and to a be amended or repeated, Y and BY-LaW Amendment Approval tofS By BoCC approval of SWAC minutes By majority vote of SWAC By Maj. te =ofSWAC By majority vote of SWAC majority vote aw by w may b bylaws new bylaws may be adopted by written t e adopted I' ed by written a va I the County . of C u C 's approval of the County Commissioners Commissioners n Sit. t Silent after after receiving a recommendation from Members and visitors at the meetings will SWAC treat each other with respect, will not Personal Conduct Monopolize meetingtime, and will listen to above Failure to abide by the above conduct rules and try to understand each other's views. Silent Silent (Robertsorts Rules of Order], or other F sr V, will s ffc, disruptive behavior will be sufficient cause Silent to have the offending party removed from SWAC By -Law Level of Detail (Pages) g 4 1 page; Codified in Whatcom County Code; 7 Chapter 2.7 8 Jefferson County Board of Commissioners Consent Agenda Request To: Board of Commissioners Josh Peters,County Administrator From: Eric Kuzma, Public Works Director Agenda Date: April 6,2026 Subject: Solid Waste Advisory Committee Bylaws Revisions Statement of Issue: Revisions to the Solid Waste Advisory Committee(SWAC)by-laws were initiated by a request from the Clerk of the Board to bring greater consistency between various advisory board/committee by-laws and additionally by a request of several SWAC members to have a role in the vetting of potential members in the way that the Parks and Recreation Advisory Board does. An applicant interview subcommittee was formed at the January 22,2026,regular SWAC meeting in anticipation of filling this expanded role. An application for appointment to SWAC has been received by Public Works and the SWAC interview subcommittee would schedule an interview with the applicant upon adoption of the revised by-laws. Analysis/Strategic Goals/Pro's&Con's: The attached comparative matrix of SWAC bylaws from four other counties was used in discussions with SWAC at a regular meeting on January 22,2026. The attached draft by-laws revisions were approved unanimously by SWAC with the exception of striking section 8 PROCEDURE FOR REMOVAL OF SWAC OFFICERS which was removed upon Prosecuting Attorney's Office review. Fiscal Impact/Cost Benefit Analysis: Staff time for SWAC facilitation is budgeted for in the 2026 Solid Waste budget. The expanded SWAC role in vetting member applicants is favored by Public Works. Recommendation: Approve the SWAC Bylaws revisions by the attached Resolution. Department Contact: Al Cairns, Solid Waste Manager x213 Reviewed By: o P 4/1/26 11 Josh Peters, County Administrator Date 1 I I j41 1 -,_ ,,, ip-- , i ! Jefferson County Solid Waste AdvisoryBy- LawsCommittee N Crf �-r Yrt . SHIN G ,. 1 Jefferson County 1 Solid Waste Advisory Committe - m Approved by Board of County Commissia March Jefferson County Solid Waste Advisory Committee By-Laws TABLE OF CONTENTS TABLE OF CONTENTS 1 1 AUTHORITY 2 2 ROLE OF THE PUBLIC WORKS DEPARTMENT 2 3 DUTIES OF THE SWAC 2 4 COMPOSITION OF THE SWAC 3 5 APPOINTMENT AND TERM OF MEMBERS OF THE SWAC 3 6 NO COMPENSATION FOR MEMBERS OF THE SWAC 3 7 SWAC OFFICERS, THEIR DUTIES, AND THEIR TERM OF OFFICE 3 8 PROCEDURE FOR REMOVAL OF SWAC OFFICERS 4 9 SUBCOMMITTEES OF THE SWAC 4 10 SWAC MEMBER ROLES AND RESPONSIBILITIES 4 11 REGULAR MEETING SCHEDULE 5 12 QUORUM REQUIREMENT 5 13 VOTING 5 14 CONFLICT OF INTEREST/APPEARANCE OF FAIRNESS FOR MEMBERS OF THE SWAC 5 15 REPORTS, RECOMMENDATIONS AND CORRESPONDENCE FROM THE SWAC 5 16 COMPLIANCE WITH THE OPEN PUBLIC MEETING ACT IS REQUIRED 6 17 NOTICE OF EACH MEETING OF THE SWAC 6 18 AGENDA FOR EACH MEETING OF THE SWAC 6 19 ABSENCES 6 20 CONDUCT OF EACH MEETING OF THE SWAC 7 21 RECORD OF MEETINGS OF THE SWAC 8 22 MINUTES OF MEETINGS OF THE SWAC 8 23 AMENDMENT OF THESE BY-LAWS 8 24 SAVINGS CLAUSE 8 25 EFFECTIVE DATE 8 1I e Jefferson County Solid Waste Advisory Committee By-Laws 1 AUTHORITY The Jefferson County Solid Waste Advisory Committee (SWAC) was established on June 9, 1986 by Jefferson County Resolution 46-86. RCW 70A.205.110 requires that each county shall establish a local solid waste advisory committee to assist in the development of programs and policies concerning solid waste handling and disposal and to review and comment upon proposed rules, policies, or ordinances prior to their adoption. RCW 70A.205.110 and Resolution 46-86 are both silent on the term that SWAC members serve. The Board of County Commissioners therefore establishes them by adoption of these by-laws. 2 ROLE OF THE PUBLIC WORKS DEPARTMENT The Public Works Department (Department) assists the SWAC in its duties through development of agendas, briefings on issues, transmittal of written communication, meeting logistics, and in maintenance of the records of SWAC actions. Records shall be maintained by the Department pursuant to a retention schedule approved by the Jefferson County Records and the State Archivist. The Department Director, or designee, assigns an individual to serve as the primary staff contact for the SWAC. The primary staff contact for the SWAC shall be called the SWAC Coordinator. Subject to staffing and budget constraints, the Department may make available additional staff to assist in staffing sub-committees. Staff shall meet annually with the Chair and Vice Chair to review staffing and budget constraints. 3 DUTIES OF THE SWAC Resolution No. 46-86 states that the objectives of the SWAC shall be to assist in the development of programs and policies concerning solid waste handling and disposal, and to review and comment upon proposed rules, policies or ordinances prior to their adoption by the Jefferson County Board of Commissioners (Board). RCW 70A.205.110 prohibits Jefferson County from applying funds from the state and local improvements revolving account, Waste Disposal Facilities, 1980, under RCW 43.83.350, for the preparation, update, or major amendment of a comprehensive solid waste management plan (CSWMP)unless the plan or revision has been prepared with the active assistance and participation of a local solid waste advisory committee. The SWAC actively participates in the review, revision or amendment of a CSWMP and a hazardous waste management plan (HWMP). As requested by-Public Works , the SWAC may engage in the following, less formal, advisory roles, including but not limited to: (a) Holding community 2 ! Page Jefferson County Solid Waste Advisory Committee By-Laws conversation meetings to solicit community input on solid waste topics; and, (b) Acting as a sounding board, to research and discuss solid waste topics. The SWAC is an advisory body only that makes recommendations to the Board on matters it is required to consider prior to adoption by the Board. Before taking final action on a matter on which the SWAC has made a recommendation, the Board shall take final action after considering the SWAC's recommendations and other available information. 4 COMPOSITION OF THE SWAC Under RCW 70A.205.110, the SWAC is an ongoing committee that shall consist of a minimum of nine members that shall represent a balance of interests including, but not limited to, citizens, public interest groups, business, the waste management industry, and local elected public officials. 5 APPOINTMENT AND TERM OF MEMBERS OF THE SWAC SWAC members shall serve a term of three (3) years. A second term of three (3) years shall begin upon the expiration of the first term unless the SWAC member declines to serve a second term. The term of those members who are appointed by the Board at the request of other legislative governing bodies, for example the City of Port Townsend, shall be at the discretion of the other legislative governing body. 6 SWAC VACANCIES AND REQUESTS FOR APPOINTMENT When a vacancy occurs or when a request to serve on the SWAC is received by Public Works or the Board, the SWAC shall conduct a candidate interview at a Regular or Special meeting of the SWAC. A vote of the SWAC shall be noted in the meeting minutes and forwarded to the BoCC for consideration of appointment. 67 NO COMPENSATION FOR MEMBERS OF THE SWAC Members of the SWAC shall serve without compensation. 78 SWAC OFFICERS,THEIR DUTIES, AND THEIR TERM OF OFFICE There shall be a Chair and Vice Chair. Officers shall be elected by the SWAC sitting in regular, open, public meetings. The Chair shall preside over the SWAC meetings and coordinate development of the agenda with staff representatives of the Solid Waste Division of the Jefferson County Public Works Department. The Chair shall sign all correspondence originated by the SWAC. The Vice Chair shall preside over the SWAC meetings in the absence of the Chair. 31 Jefferson County Solid Waste Advisory Committee By-Laws Officers of the SWAC shall serve for one year from the date of election. No officer shall serve for more than two consecutive terms. The SWAC may remove any officer whom they elect by the following procedure: Any member of the and voted on at the next regular meeting of the SWAC. Approval of a motion to remove shall require a two thirds majority of the members present and voting. 9 SUBCOMMITTEES OF THE SWAC The Chair may appoint such standing and ad hoc sub-committees as may be considered useful and appropriate to investigate any matter of interest to the SWAC. At the Chair's discretion,or by a majority vote of the SWAC voting members, an item may be transmitted to a subcommittee for review and comment. The Chair shall establish a deadline for subcommittee review, provide members with direction or any specific review questions, and schedule regular updates from the subcommittee, as necessary. If the subcommittee fails to meet the review deadline, the SWAC shall proceed to take action without subcommittee or Advisory Group comment. No sub-committee shall contain more than four SWAC members. A quorum of the subcommittee members is not required for a sub-committee meeting. No SWAC member who is not a member of a sub-committee may attend a sub-committee meeting; otherwise, all OPMA requirements would apply to the sub-committee meeting. If more than four SWAC members are present at a sub-committee meeting, the sub-committee meeting shall be adjourned immediately. Sub-committees may meet informally, without minutes; however, the Sub-committee shall keep the SWAC Chair informed, and report to the full SWAC at each SWAC meeting which occurs while the sub- committee exists. 10 SWAC MEMBER ROLES AND RESPONSIBILITIES SWAC members shall: • Act as a participant, reviewer, and advisor regarding the SWAC's solid waste strategic planning. • Actively participate in the SWAC discussions and official SWAC comments (see Section 15). • Keep the SWAC discussions and activities focused on services, projects, policies, programs, and communications specific or relevant to the SWAC's duties (see Section 3). • Attend regular and special meetings of the SWAC. • Read background material, review agenda and notes for each meeting of the SWAC, and prepare questions and comments in advance or response of the meeting as needed. 4I Jefferson County Solid Waste Advisory Committee By-Laws • Share appropriate information about the Solid Waste Division's services, projects, policies, and programs with their communities. 11 REGULAR MEETING SCHEDULE Regular Meetings are held in the Jefferson County Public Works Office at 3 p.m. on the fourth Thursday of January, April, July, and October. All regular and special meetings are open to the public as required by Chapter 42.30 RCW, the Open Public Meetings Act (OPMA). 12 QUORUM REQUIREMENT A quorum is required to be present before an official, regular or special meeting of the SWAC can take place. A simple majority of the members of the SWAC shall constitute a quorum. 13 VOTING Each member shall be allowed one vote on items considered by the SWAC. Proxy votes are not permitted. 14 CONFLICT OF INTEREST/APPEARANCE OF FAIRNESS FOR MEMBERS OF THE SWAC Members of the SWAC shall not be disqualified from participating in any meetings, or in the preparation of any reports, recommendations or correspondence of the SWAC based on any potential or actual conflict of interest. A SWAC member is not prohibited from using their general expertise to educate the SWAC or provide general information to the SWAC on a decision item. However, members of the SWAC shall disclose personal or business interests to the committee that might tend to prejudice the member's participation in any meetings, reports, recommendations and correspondence of the SWAC. Members of the SWAC shall abstain from voting on any decisions of the SWAC that directly or indirectly benefits them. 15 REPORTS, RECOMMENDATIONS AND CORRESPONDENCE FROM THE SWAC Reports, recommendations and correspondence from the SWAC shall be made by consensus, if possible, and will seek opportunities to develop group solutions and resolve conflicts. To reach a consensus decision, SWAC members will make proposals, hold additional discussion, and then the Chair will call for the consensus decision on the proposal. If consensus is not possible, then reports, recommendations and correspondence shall be submitted to the Board on behalf of a majority of the members over the signature of the Chair. Minority reports, if SIPage Jefferson County Solid Waste Advisory Committee By-Laws any, shall be attached to, and forwarded with such reports, recommendations or correspondence without comment by the Chair. Concerning items of less formal advice: after discussion in one or more meetings, the SWAC shall adopt, by consensus, a written report on the SWAC's findings. 16 COMPLIANCE WITH THE OPEN PUBLIC MEETING ACT IS REQUIRED Because the Board is required to consider SWAC recommendations before taking final action, all meetings of the SWAC are subject to and shall conform with the provisions of the OPMA. 17 NOTICE OF EACH MEETING OF THE SWAC A meeting of the SWAC will be either a regular meeting pursuant to the regular meeting schedule in Section 11 or a special meeting. A meeting of the SWAC that is not conducted in the place or the time posted in the regular meeting schedule is a special meeting. Special meetings shall comply with the special meeting notice requirements in OPMA, RCW 42.30.080. For special meetings, RCW 42.30.080 requires at least 24-hour notice that specifies the time and place of the special meeting and the business to be transacted. Notice for a special meeting must be: (a) Posted on an agency's website; (b) Prominently displayed at the main entrance of the agency's principal location and the meeting site if it is not held at the agency's principal location; and, (c) Delivered to each local newspaper of general circulation and local radio or television station that has on file with the Board a written request to be notified of such special meeting or of all special meetings. 18 AGENDA FOR EACH MEETING OF THE SWAC The Chair shall place the item on an upcoming agenda or may set a date for the SWAC to solicit comment from the community. The SWAC shall make the agenda of each regular meeting of the governing body available online no later than twenty-four hours in advance of the published start time of the meeting. SWAC members wishing to review issues not requested by the SWAC Coordinator shall consult with the Chair to have the item placed on a future agenda. 19 ABSENCES Members will notify the Chair and the SWAC Coordinator if the member is unable to attend a SWAC regular meeting. The Chair, with assistance the SWAC Coordinator, shall document the excuse provided 6I I age Jefferson County Solid Waste Advisory Committee By-Laws for the absences in question. If no excuse is giving for a particular absence, it shall be considered unexcused. At the start of each meeting, the Chair will ask Staff to call the roll of SWAC members. For any member absent, the Chair shall announce whether the member's absence is excused or unexcused. Staff will record the roll call, and notify the Chair if a quorum is present. Staff will maintain an ongoing attendance record for all SWAC members and provide this record to all SWAC members, in writing, at least quarterly. A SWAC member who accrues three (3) consecutive, unexcused absences from regular meetings may be recommended to the Board for removal from the SWAC by the Chair with the concurrence of a majority of the members. 20 CONDUCT OF EACH MEETING OF THE SWAC a. All meetings of the SWAC shall comply fully with OPMA, including but not limited to: (a) The limitation on taking action on items not listed on the published agenda; and, (b) OPMA's public comment requirements. b. Roberts Rules of Order shall apply for the conduct of the SWAC meetings, except where they conflict with these By-laws in which case these By-laws control. c. Members and visitors at the meetings will treat each other with respect, will not monopolize meeting time, and will listen to and try to understand each other's views. d. The meeting agenda shall be constituted as follows: i. Call to Order and Roll Call ii. Public Comment iii. Approval/Correction of Minutes from Previous Meeting iv. Committee Reports v. Staff Reports vi. Old Business vii. New Business e. Committee and Staff reports may be held in abeyance if they relate to old or new business items. f. No new agenda item(s) will be taken up after commencement of the meeting. 7I Jefferson County Solid Waste Advisory Committee By-Laws 21 RECORD OF MEETINGS OF THE SWAC Regular and special meetings of the SWAC shall be electronically recorded by audio or video, and the recording shall be made available online for a minimum of six months. 22 MINUTES OF MEETINGS OF THE SWAC The minutes of all regular and special meetings of the SWAC, except executive sessions, shall be promptly preparedrecorded and such records shall be open to public inspection. Department staff shall prepare minutes which shall be considered, revised (if necessary), and adopted by the SWAC at its next regular meeting. Minutes shall be open to public inspection. 23 AMENDMENT OF THESE BY-LAWS These By-laws may be amended by the SWAC by majority vote of the members, provided the Board approves the minutes by a majority vote. 24 SAVINGS CLAUSE Should any portion of these By-laws be declared unconstitutional or otherwise contrary to law, such decision shall not affect the validity of the remaining portion of these By-laws. 25 EFFECTIVE DATE These Bylaws are effective upon immediately after approval by the Board. 8I Jefferson County Solid Waste Advisory Committee By-Laws ADOPTED THIS DAY OF , 2026•5. SOLID WASTE ADVISORY COMMITTEE Rebecca Jewell, Chair ADOPTED THIS DAY OF , 2026 . JEFFERSON COUNTY BOARD OF COMMISSIONERS Heather Dudley-Nollette, District 1 Heidi Eisenhour, District 2 Greg Brotherton, District 3 9I 2026 } Jefferson County Solid Waste AdvisoryCommittee By- Laws oN � o � „„ . - S .1 I Approved by 1 Board of County Commissioners 11 March, 2026 Jefferson County Solid Waste Advisory Committee By-Laws TABLE OF CONTENTS TABLE OF CONTENTS 1 1 AUTHORITY 2 2 ROLE OF THE PUBLIC WORKS DEPARTMENT 2 3 DUTIES OF THE SWAC 2 4 COMPOSITION OF THE SWAC 3 5 APPOINTMENT AND TERM OF MEMBERS OF THE SWAC 3 6 NO COMPENSATION FOR MEMBERS OF THE SWAC 3 7 SWAC OFFICERS, THEIR DUTIES, AND THEIR TERM OF OFFICE 3 8 PROCEDURE FOR REMOVAL OF SWAC OFFICERS Error! Bookmark not defined. 9 SUBCOMMITTEES OF THE SWAC 4 10 SWAC MEMBER ROLES AND RESPONSIBILITIES 4 11 REGULAR MEETING SCHEDULE 5 12 QUORUM REQUIREMENT 5 13 VOTING 5 14 CONFLICT OF INTEREST/APPEARANCE OF FAIRNESS FOR MEMBERS OF THE SWAC 5 15 REPORTS, RECOMMENDATIONS AND CORRESPONDENCE FROM THE SWAC 5 16 COMPLIANCE WITH THE OPEN PUBLIC MEETING ACT IS REQUIRED 6 17 NOTICE OF EACH MEETING OF THE SWAC 6 18 AGENDA FOR EACH MEETING OF THE SWAC 6 19 ABSENCES 6 20 CONDUCT OF EACH MEETING OF THE SWAC 7 21 RECORD OF MEETINGS OF THE SWAC 7 22 MINUTES OF MEETINGS OF THE SWAC 8 23 AMENDMENT OF THESE BY-LAWS 8 24 SAVINGS CLAUSE 8 25 EFFECTIVE DATE 8 1I Jefferson County Solid Waste Advisory Committee By-Laws 1 AUTHORITY The Jefferson County Solid Waste Advisory Committee (SWAC) was established on June 9, 1986 by Jefferson County Resolution 46-86. RCW 70A.205.110 requires that each county shall establish a local solid waste advisory committee to assist in the development of programs and policies concerning solid waste handling and disposal and to review and comment upon proposed rules, policies, or ordinances prior to their adoption. RCW 70A.205.110 and Resolution 46-86 are both silent on the term that SWAC members serve. The Board of County Commissioners therefore establishes them by adoption of these by-laws. 2 ROLE OF THE PUBLIC WORKS DEPARTMENT The Public Works Department (Department) assists the SWAC in its duties through development of agendas, briefings on issues, transmittal of written communication, meeting logistics, and in maintenance of the records of SWAC actions. Records shall be maintained by the Department pursuant to a retention schedule approved by the Jefferson County Records and the State Archivist. The Department Director, or designee, assigns an individual to serve as the primary staff contact for the SWAC. The primary staff contact for the SWAC shall be called the SWAC Coordinator. Subject to staffing and budget constraints, the Department may make available additional staff to assist in staffing sub-committees. Staff shall meet annually with the Chair and Vice Chair to review staffing and budget constraints. 3 DUTIES OF THE SWAC Resolution No. 46-86 states that the objectives of the SWAC shall be to assist in the development of programs and policies concerning solid waste handling and disposal, and to review and comment upon proposed rules, policies or ordinances prior to their adoption by the Jefferson County Board of Commissioners (Board). RCW 70A.205.110 prohibits Jefferson County from applying funds from the state and local improvements revolving account, Waste Disposal Facilities, 1980, under RCW 43.83.350, for the preparation, update, or major amendment of a comprehensive solid waste management plan (CSWMP)unless the plan or revision has been prepared with the active assistance and participation of a local solid waste advisory committee. The SWAC actively participates in the review, revision or amendment of a CSWMP and a hazardous waste management plan (HWMP). As requested by Public Works, the SWAC may engage in the following, less formal, advisory roles, including but not limited to: (a) Holding community conversation meetings to 2 Jefferson County Solid Waste Advisory Committee By-Laws solicit community input on solid waste topics; and (b)Acting as a sounding board,to research and discuss solid waste topics. The SWAC is an advisory body only that makes recommendations to the Board on matters it is required to consider prior to adoption by the Board. Before taking final action on a matter on which the SWAC has made a recommendation, the Board shall take final action after considering the SWAC's recommendations and other available information. 4 COMPOSITION OF THE SWAC Under RCW 70A.205.110, the SWAC is an ongoing committee that shall consist of a minimum of nine members that shall represent a balance of interests including, but not limited to, citizens, public interest groups, business, the waste management industry, and local elected public officials. 5 APPOINTMENT AND TERM OF MEMBERS OF THE SWAC SWAC members shall serve a term of three (3) years. A second term of three (3) years shall begin upon the expiration of the first term unless the SWAC member declines to serve a second term. The term of those members who are appointed by the Board at the request of other legislative governing bodies, for example the City of Port Townsend, shall be at the discretion of the other legislative governing body. 6 SWAC VACANCIES AND REQUESTS FOR APPOINTMENT When a vacancy occurs or when a request to serve on the SWAC is received by Public Works or the Board, the SWAC shall conduct a candidate interview at a Regular or Special meeting of the SWAC. A vote of the SWAC shall be noted in the meeting minutes and forwarded to the BoCC for consideration of appointment. 7 NO COMPENSATION FOR MEMBERS OF THE SWAC Members of the SWAC shall serve without compensation. 8 SWAC OFFICERS,THEIR DUTIES, AND THEIR TERM OF OFFICE There shall be a Chair and Vice Chair. Officers shall be elected by the SWAC sitting in regular, open, public meetings. The Chair shall preside over the SWAC meetings and coordinate development of the agenda with staff representatives of the Solid Waste Division of the Jefferson County Public Works Department. The Chair shall sign all correspondence originated by the SWAC. The Vice Chair shall preside over the SWAC meetings in the absence of the Chair. 31 Jefferson County Solid Waste Advisory Committee By-Laws Officers of the SWAC shall serve for one year from the date of election. No officer shall serve for more than two consecutive terms. 9 SUBCOMMITTEES OF THE SWAC The Chair may appoint such standing and ad hoc sub-committees as may be considered useful and appropriate to investigate any matter of interest to the SWAC. At the Chair's discretion, or by a majority vote of the SWAC voting members, an item may be transmitted to a subcommittee for review and comment. The Chair shall establish a deadline for subcommittee review, provide members with direction or any specific review questions, and schedule regular updates from the subcommittee, as necessary. If the subcommittee fails to meet the review deadline, the SWAC shall proceed to take action without subcommittee or Advisory Group comment. No sub-committee shall contain more than four SWAC members. A quorum of the subcommittee members is not required for a sub-committee meeting. No SWAC member who is not a member of a sub-committee may attend a sub-committee meeting; otherwise, all OPMA requirements would apply to the sub-committee meeting. If more than four SWAC members are present at a sub-committee meeting, the sub-committee meeting shall be adjourned immediately. Sub-committees may meet informally, without minutes; however, the Sub-committee shall keep the SWAC Chair informed, and report to the full SWAC at each SWAC meeting which occurs while the sub- committee exists. 10 SWAC MEMBER ROLES AND RESPONSIBILITIES SWAC members shall: • Act as a participant, reviewer, and advisor regarding the SWAC's solid waste strategic planning. • Actively participate in the SWAC discussions and official SWAC comments (see Section 15). • Keep the SWAC discussions and activities focused on services, projects, policies, programs, and communications specific or relevant to the SWAC's duties (see Section 3). • Attend regular and special meetings of the SWAC. • Read background material, review agenda and notes for each meeting of the SWAC, and prepare questions and comments in advance or response of the meeting as needed. • Share appropriate information about the Solid Waste Division's services, projects, policies, and programs with their communities. 4IPage Jefferson County Solid Waste Advisory Committee By-Laws 11 REGULAR MEETING SCHEDULE Regular Meetings are held in the Jefferson County Public Works Office at 3 p.m. on the fourth Thursday of January, April, July, and October. All regular and special meetings are open to the public as required by Chapter 42.30 RCW, the Open Public Meetings Act (OPMA). 12 QUORUM REQUIREMENT A quorum is required to be present before an official, regular or special meeting of the SWAC can take place. A simple majority of the members of the SWAC shall constitute a quorum. 13 VOTING Each member shall be allowed one vote on items considered by the SWAC. Proxy votes are not permitted. 14 CONFLICT OF INTEREST/APPEARANCE OF FAIRNESS FOR MEMBERS OF THE SWAC Members of the SWAC shall not be disqualified from participating in any meetings, or in the preparation of any reports, recommendations or correspondence of the SWAC based on any potential or actual conflict of interest. A SWAC member is not prohibited from using their general expertise to educate the SWAC or provide general information to the SWAC on a decision item. However, members of the SWAC shall disclose personal or business interests to the committee that might tend to prejudice the member's participation in any meetings, reports, recommendations and correspondence of the SWAC. Members of the SWAC shall abstain from voting on any decisions of the SWAC that directly or indirectly benefits them. 15 REPORTS, RECOMMENDATIONS AND CORRESPONDENCE FROM THE SWAC Reports, recommendations and correspondence from the SWAC shall be made by consensus, if possible, and will seek opportunities to develop group solutions and resolve conflicts. To reach a consensus decision, SWAC members will make proposals, hold additional discussion, and then the Chair will call for the consensus decision on the proposal. If consensus is not possible, then reports, recommendations and correspondence shall be submitted to the Board on behalf of a majority of the members over the signature of the Chair. Minority reports, if any, shall be attached to, and forwarded with such reports, recommendations or correspondence without comment by the Chair. Concerning items of less formal advice: after discussion in one or more meetings,the SWAC shall adopt, by consensus, a written report on the SWAC's findings. 5IPage Jefferson County Solid Waste Advisory Committee By-Laws 16 COMPLIANCE WITH THE OPEN PUBLIC MEETING ACT IS REQUIRED Because the Board is required to consider SWAC recommendations before taking final action, all meetings of the SWAC are subject to and shall conform with the provisions of the OPMA. 17 NOTICE OF EACH MEETING OF THE SWAC A meeting of the SWAC will be either a regular meeting pursuant to the regular meeting schedule in Section 11 or a special meeting. A meeting of the SWAC that is not conducted in the place or the time posted in the regular meeting schedule is a special meeting. Special meetings shall comply with the special meeting notice requirements in OPMA, RCW 42.30.080. For special meetings, RCW 42.30.080 requires at least 24-hour notice that specifies the time and place of the special meeting and the business to be transacted. Notice for a special meeting must be: (a) Posted on an agency's website; (b) Prominently displayed at the main entrance of the agency's principal location and the meeting site if it is not held at the agency's principal location; and, (c) Delivered to each local newspaper of general circulation and local radio or television station that has on file with the Board a written request to be notified of such special meeting or of all special meetings. 18 AGENDA FOR EACH MEETING OF THE SWAC The Chair shall place the item on an upcoming agenda or may set a date for the SWAC to solicit comment from the community. The SWAC shall make the agenda of each regular meeting of the governing body available online no later than twenty-four hours in advance of the published start time of the meeting. SWAC members wishing to review issues not requested by the SWAC Coordinator shall consult with the Chair to have the item placed on a future agenda. 19 ABSENCES Members will notify the Chair and the SWAC Coordinator if the member is unable to attend a SWAC regular meeting. The Chair, with assistance the SWAC Coordinator, shall document the excuse provided for the absences in question. If no excuse is giving for a particular absence, it shall be considered unexcused. At the start of each meeting, the Chair will ask Staff to call the roll of SWAC members. For any member absent, the Chair shall announce whether the member's absence is excused or unexcused. Staff will record the roll call, and notify the Chair if a quorum is present. 61rage Jefferson County Solid Waste Advisory Committee By-Laws Staff will maintain an ongoing attendance record for all SWAC members and provide this record to all SWAC members, in writing, at least quarterly. A SWAC member who accrues three (3) consecutive, unexcused absences from regular meetings may be recommended to the Board for removal from the SWAC by the Chair with the concurrence of a majority of the members. 20 CONDUCT OF EACH MEETING OF THE SWAC a. All meetings of the SWAC shall comply fully with OPMA, including but not limited to: (a) The limitation on taking action on items not listed on the published agenda; and, (b) OPMA's public comment requirements. b. Roberts Rules of Order shall apply for the conduct of the SWAC meetings, except where they conflict with these By-laws in which case these By-laws control. c. Members and visitors at the meetings will treat each other with respect, will not monopolize meeting time, and will listen to and try to understand each other's views. d. The meeting agenda shall be constituted as follows: i. Call to Order and Roll Call ii. Public Comment iii. Approval/Correction of Minutes from Previous Meeting iv. Committee Reports v. Staff Reports vi. Old Business vii. New Business e. Committee and Staff reports may be held in abeyance if they relate to old or new business items. f. No new agenda item(s) will be taken up after commencement of the meeting. 21 RECORD OF MEETINGS OF THE SWAC Regular and special meetings of the SWAC shall be electronically recorded by audio or video, and the recording shall be made available online for a minimum of six months. 7IPage Jefferson County Solid Waste Advisory Committee By-Laws 22 MINUTES OF MEETINGS OF THE SWAC The minutes of all regular and special meetings of the SWAC, except executive sessions, shall be promptly prepared Department staff shall prepare minutes which shall be considered, revised (if necessary), and adopted by the SWAC at its next regular meeting. Minutes shall be open to public inspection. 23 AMENDMENT OF THESE BY-LAWS These By-laws may be amended by the SWAC by majority vote of the members, provided the Board approves the minutes by a majority vote. 24 SAVINGS CLAUSE Should any portion of these By-laws be declared unconstitutional or otherwise contrary to law, such decision shall not affect the validity of the remaining portion of these By-laws. 25 EFFECTIVE DATE These Bylaws are effective upon immediately after approval by the Board. 8IPage Jefferson County Solid Waste Advisory Committee By-Laws ADOPTED THIS DAY OF , 2026. SOLID WASTE ADVISORY COMMITTEE Rebecca Jewell, Chair ADOPTED THIS DAY OF , 2026. JEFFERSON COUNTY BOARD OF COMMISSIONERS Heather Dudley-Nollette, District 1 Heidi Eisenhour, District 2 Greg Brotherton, District 3 9IPage