HomeMy WebLinkAbout031411_ca02
Consent Agenda
_~ON'.-
(~~,~~ JEFFERSON COUNTY PUBLIC HEALTH
\~,~~' 615 Sheridan Street. Port Townsend' Washington' 98368
~lIn~lt<'!J
www.jeffersoncountypublichealth.org
February 28, 2011
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Stuart Whitford, Environmental Health Director
DATE: March 14, 2011
SUBJECT: Agenda Item- Interagency Agreement with Department of Health for
Drinking Water Joint Plan of Operation, #N18867; February 10, 2011 -
December 31, 2016; $6,000
STATEMENT OF ISSUE:
Health and Human Services Is requesting Board approval of the Interagency Agreement with Department of
Health for Drinking Water Joint Plan of Operation, #N18867; February 10, 2011 - December 31, 2016;
$6,000
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
This Is an ongoIng agreement with the Departmentof Health. The agreement proVides state and federal
funding to conduct third party sanitary surveys of Group A and B public water systems. The agreement
assures compliance with state drinking water standards and Federal Safe Drinking Water requirements.
JCPH will conduct 8 sanitary surveys annually. Staff will also provide technical assistance and follow-up.
JCPH will be Involved In the approval, surveillance, communications, and enforcement In conjunction with
this agreement
FISCAL IMPACT ICOST BENEFIT ANALYSIS:
Department of Health will pay JCPH $500 for each complete sanitary survey and report submitted to DOH
and up to $2,000 annually for technical assistance. The grant requires no match.
COMMUNITY HEALTH
DEVELOPMENTAL DISABILITIES
MAIN: (360) 385-9400
FAX: (360) 385-9401
PUBLIC HEALTH
AlWAYS WORRlNG FOR" SAFER AIlD
HEALTHIER COMMUNITY
ENVIRONMENTAL HEALTH
WATER QUALITY
MAIN: (360) 385-9444
FAX: (360) 379-4487
Consent Agenda
RECOMMENDATION:
JCH&HS management request approval of the Interagency Agreement with Department of Health for
Drinking Water Joint Plan of Operation, #N18867; February 10, 2011 - December 31, 2016; $6,000
~~~
Philip Mo y, County Administrator
Date
" ffiaith
DOH Contract #
N18867
JOINT PLAN OF RESPONSIBILITIES
INTERAGENCY AGREEMENT
between
STATE OF WASHINGTON
DEPARTMENT OF HEALTH
and
JEFFERSON COUNTY PUBLIC HEALTH
THIS AGREEMENT is made and entered into by and between the DEPARTMENT OF HEALTH,
hereinafter referred to as DOH, and JEFFERSON COUNTY PUBLIC HEALTH, hereinafter referred to as
JCPH.
THE PURPOSE OF THIS AGREEMENT is to provide for a joint plan of responsibilities which delineates
the responsibilities of DOH and JCPH with respect to the regUlation of water systems in Jefferson County
pursuant to Chapters 70.119A and 70.116 RCW and Chapters 246-290 and 246-291 WAC. This
Agreement replaces the Joint Plan of Operation #N13615 that expired December 31, 2010.
THEREFORE, IT IS MUTUALLY AGREED THAT:
STATEMENT OF WORK
JCPH and DOH agree to cerry out this joint plan of responsibilities as set forth in Exhibit A, Statement of
Work; Exhibit B, and Attachment 1, attached hereto and incorporated herein.
PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance of this Agreement shail commence on
February 10, 2011 and shail terminate on December 31, 2016 unless terminated sooner es provided
herein.
COSTS
Unless otherwise specified within the Agreement, any and ail expenses incurred by the parties to this
Agreement are the sole responsibility of the incurring party.
AGREEMENT ALTERATIONS AND AMENDMENTS
this agreement may be amended by mutual agreement of the parties. Such amendments shail not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or
delegable by either party in whole or in part, without the express prior written consent of the other party,
which consent shail not be unreasonably withheld.
AGREEMENT MANAGEMENT
The program manager for each of the parties shall be responsible for and shall be the contact person for
ail communicetions and billings regarding the performance of this Agreement.
DOH Contract N18867
Page 1 of 12
Jefferson Co Public Health
The Program Manager for DOH is:
Denise Miles
DOH Office of Drinking Water
P.O. Box 47823
Olympia, WA 98504-7823
(360) 236-3028
The Program Manager for JCPH is:
Susan Porto
Jefferson County Public Health
Castle HIli Center
615 Sheridan
Port Townsend, WA 98368
(360) 38&-9404
DISPUTES
In the event that a dispute arises under this Agreement, it shail be rasolved at the lowest possibie
management level. If resoiution is not achieved, it shail be determined in the foilowing manner: The Director
of the Office of Drinking Water at DOH shail meet with the Environmentai Health Division Director at the
local health jurisdiction to tJy and resolve the dispute. Failing a resolution at the management level, the
Secretary of DOH shail appoint a member to a Dispute Resolution Board and the local health jurisdiction
administrator shail appoint a member to the Dispute Resolution Board. The Secretary of DOH and the local
health jurisdiction administrator shail jointly appoint a member to the Dispute Resolution Board.
The Dispute Resolution Board shail evaluate and rasolve dispute. The determination of the Dispute
Resolution Board shail be final and binding on the parties herato.
GOVERNANCE
This contract is entered into pursuant to and under the authority granted by the laws of the state of
Washington and any applicable federal laws and local laws. The provisions of this agreement shail be
construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable
statute or rule, the inconsistency shail be resolved by giving precedence in the foilowing order:
a. applicable state and federal laws and regulations;
b. applicable local laws, if more stringent;
c. statement of work; and
d. any other provisions of the agreement. inciuding meterials incorporated by reference.
HOLD HARMLESS
The JCPH shail defend, protect and hold harmless the state of Washington, the department, or any
employees thereof, from and against ail claims, suits or action arising from any intentional or negligent
act or omission of JCPH or its contractors, or agents, while performing under the terms of this
Agreement. Claims shail include, but not be limited to, assertions that the use or transfer of any
software, book, document, report, film, tape or sound reproduction or material of any kind, delivered
hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, or otherwise
results in an unfair trade practice.
DOH shail defend, protect and hold harmless JCPH, or any employees, agents, or elected officials thereof,
from and against ail claims, suits or action arising from any intentional or negligent act or omission of the
DOH or subcontractors, or agents, while performing under the terms of this Agreement. Claims shali
include, but not be limited to, assertions that the use or transfer of any software, book, document, report,
film, tape or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of
any copyright, patent, trademark, trade name, or otherwise results in an unfair trade practice.
DOH Contract Nl8867
Page 2 of 12
Jefferson Co Public Health
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement shall
continue to be employees or agents of that party and shall not be considered for any purpose to be
employees or agents of the other party.
PRIVACYISAFEGUARDING INFORMATION
"Personal information" means information identifiable to any person, including but not limited to, information
that relates to a person's name, heaith, finances, education, business, use or receipt of govemmental
services or other activities, addresses, telephone numbers, social security numbers, driver license numbers,
other identifying numbers, and any financial identifiers, if protected from disclosure under chapters 42.56,
70.02, 70.24, and 71.05 RCW, but does not include publicly available information that is lawfully made
available to the general public from federal, state, or local govemment records.
Neither JCPH nor DOH shall use or disclose Personal information in any manner that would constitute a
violation of federal or Washington State law. The parties agree to comply with all federal and state laws
and regulations, as currently enacted or revised, regarding data security and electronic data interchange
of all Personal Information.
The JCPH and DOH shall protect Personal Information collected, used, or acquired in connection with
this Agreement against unauthorized use, disclosure, modification or loss, and shall use it solely for the
purposes of accomplishing the servicas set forth In this Agreement. Both parties agree to implement
physical, electronic, and managerial policies, procedures, and safeguards to prevent unauthorized
access, use, or disclosure of data in any form.
RECORDS MAINTENANCE
DOH and JCPH agree each will maintain books, records, documents and other supporting evidence which
provides verification that they have performed their portion of the work es described in the Statement of
Work. These records shall be subject to inspection, reviaw or audit by personnel of both parties. other
personnel duly authorized by law. All books, records, documents, and other material relevant to this
Agreement will be retained for six years after expiration and the Office of the State Auditor, federal auditors,
and any persons duly authorized by the parties shall have full access and the right to examine any of these
materials during this period.
Records and other documents, in any medium, fumished by one party to this agreement to the other party,
will remain the property of the fumishing party, unless otherwise agreed. Each party will utilize reasonable
security procedures and protections to assure that records and documents provided by the other party are
not erroneously disclosed to third parties.
RIGHTS IN DATA
Data and materials generated as a rasult of this agreement remain the property of the originating party.
Materials means all items in any format and includes, but is not limited to: data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes and/or
sound reproductions.
SEVERABILITY
If any provision of this Agreement or any proviSion of any document incorporated by reference shall be held
invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect
without the invalid provision, if such remainder conforms to the requirements of applicable law and the
fundamental purpose of this agreement. and to this end the provisions of this Agreement are declared to be
severable.
TERMINATION
Either party may terminate this Agreement upon 30 days prior written notification to the other party.
DOH Contract Nl8867
Page 3 of 12
Jefferson Co Public Health
TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner ns obligations under this
Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the
other party written notice of such failure or violation. The responsible party will be given the opportunny to
correct the violation or failure within 15 working days. If the failure or violation is not corrected, this
Agreement may be terminated immediately by written notice of the aggrieved party to the other.
WAIVER
A failure by either party to exercise ns rights under this Agreement shall not preclude that party from
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this
Agreement unless stated to be such in a writing signed by an authorized representative of the perty and
attached to the original Agreement.
All WRITINGS CONTAINED HEREIN
This Agreement, its attachments and all incorporations, contains all the terms and conditions agreed upon
by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement
shall be deemed to exist or to bind any of the parties hereto.
IN WITNESS WHEREOF, the parties have executed this Agreement.
State of Washington
Department of Health
Jefferson County Public Health
~~
~~:. .JE~!!n Baldwin
.JDi~~c!()1" _ ~_
51'+/1'
. "
Contracting OffIcer
Date
Date
Approved as to content only:
~Ir~
By: Denise Addotta Clifford
Title: Director, OffIce of Drinking Water
By:
Title: Chair,
Jefferson County Board of Health
Date:
Date: January 10. 2011
APPROVED AS TO FORM ONLY:
ROB MCKENNA
Attomey General
Lppro':ed as to form. on~~':
~dCo~~~~
DOH Contract N18867
Page 4 of 12
Jefferson Co Public Health
EXHIBIT A
STATEMENT OF WORK
GENERAL:
I. Subject to any qualification or clarification provided In the text of this JPR, primary responsibility for carrying
out program functions shall be allocated between the parties as indicated in Exhibtt B. The party with primary
responsibility for a function shall perform that function on a day to day basis; the other party may provide advice or
assistance as resources allow; provided that nothing herein shall preclude etther party from taking primary
responsibility for a function by mutual agreement or where an emergency exists or when the primarily responsible
party is unable to act effectively.
2 Unless the contaxt clearly Indicatas otherwlse, the Drinking Water Program Elements Definitions set out in
Attachment 1 shall apply to this JPR.
3. It Is the intention of the parties that, In general, DOH shall have primary responsibility for the regulation and
oversight of all Group A and Group B publlc water systems in Jefferson County. JCPH shall Implement, administer,
and enforce the state drinking water regulations consistent with the terms of this agreement.
4. JCPH recognizes that DOH is assigned primary responsibility for all public water systems within Jefferson
County. It is the intent of both parties to maintain an open dialogue between agencies in order to keep each other
informed of significant policies being developed and actions being taken. To facilttate the open dialogue, the parties
shall meet periodically, at least annually, to evaluata the Implementation of this agreement and to updata the
agreement at least once every five years. In adcfrtJon, copies of written policies and copies of pertinent
correspondence will routinely be lransmltled from DOH to JCPH. As DOH's agent, JCPH shall agree in principle to
follow the policies established by DOH.
DEVELOPMENT:
1. JCPH shall enforce the state drinking water regulations consistent with the terms of this agreement. JCPH
may develop additional drinking watar regulations provided that such local regulations shall not be In confiict with the
stata drinking water regulations, and further provided that the local regulations shall be at laast as stringent as the
Stata regulations. The local regulations shall be reviewed and approved by the Department prior to adoption. DOH
shall approve the local regulations so long as they are not in conflict with and are at least as stringent as the state
drinking water regulations.
2. JCPH will utilize their local fee schedule in order to defray expenses Incurred in carrying out those drinking
water functions delegated by the terms of this agreement to the extent authorized under RCW 70.05.060. DOH shall
be provided a copy of the fee schedule and all revisions within 30 days of adoption.
3. JCPH may regulate water systems consisting of two reeidential connections as per JCPH policy statement
number 96-01. However, JCPH shall have the authority to "eliminate any or all requirements" as provided in WAC
246-291-030 (3) and Policy Statament Number 96-01, JCPH with respect to two-party systems.
4. JCPH shall not waive any provision of Chaptar 246-291 WAC. In acting on a waiver request involving two-
party systems, JCPH shall adhere to the requirements of chapter 246-291-060 WAC.
APPROVAL:
1. DOH shall'retaln responsibility for Water System Plans and Small Water System Management Programs
submltled for review and approval pursuant to WAC 246-290-100.
2, 3, & 4. All persons proposing the construction, extension, or improvemEl/lt of a Group B system or seeking
approval of an existing Group B system shall submtt copies of all documentelion prepared by a professional
engineer as required under Chapter 246-291, Part " to DOH for review. DOH shall review submissions for
completeness and shall notify system proponents of any deficiencies.
As required by RCW 70.119A.060, all new public water systems not owned or operated by an approved
Satellite Management Agency pursuant to WAC 246-295 shall be conditioned as oulilned in Attachment 2.
Upon review of Information submitted for an existing system approval, DOH may place the system into
one of the following categories:
a) Fully Approved/Adequate. A fully approved system has been found to be in full compliance with
Group B regulations and design criteria and may add services to a specified limit.
DOH Contract N18867
Page 5 of12
Jefferson Co Public Health
b) Provisionally Adequate. A provisionally adequate system complies with all applicable primary MCL
and treatment standards and meets a twenty psi minimum pressure requirement under peak hourly
flow design condition, but may not be in compliance with other regulatory requirements. A
provislonaliy adequete system Is considered satisfactory for its existing services, but may not expand
to supply additional services.
c) Inadequate. Any system not Identified in (a) or (b) above. The system Is considered unsatisfactory
and no additional service connections can be made to an Inadequate system.
5. JCPH shall have primary responsibility for performing well site Inspections for any utility within the County
provided such a request has been made in writing and is accompanied by the funds necessary to recover the cost of
the inspection. Weli site inspections shali be conducted in accordance with Chapter 246-290-130 WAC, and chapter
246-291-100 WAC. For Group A weli site inspections, copies of inspection reports wili be forwarded.
6. Spring, dug well, potential Groundwater Under the Direct Influence of Surface Water (GWI), GWi and
surface water source approvals for ali public water systems shali be done by DOH regardless of system size.
7. Adequacy datermlnations shali be mllde available by DOH for ali public water systems with coordination
between DOH and JCPH. this Is to help ensure that adequacy determinations are considered as an Integral part of
the local development review process.
8. DOH and the JCPH shali agree to fulfili their roles and responsibliities as delineated In the utility service
review procedures In the Jefferson County Coordinated Water System Plan (JCCWSP) in effect for Jefferson County.
In the event of a conflict between the JCCWSP and this JPR, the JCCWSP wili take precedence.
JCPH shali coordinate the approval of water systems in conjunction with building permits, conditional use
permits, and the plat approval process.
9. DOH wili respond to requests from lending Institutions and other county or stele agencies for Information
conceming the adequacy and approval stetus of all public water systems In Jefferson County.
10. The responsibliity for wellhead protection programs for Group A and Group 8 systems shali remain with
DOH.
SURVEILLANCE:
1. DOH shali retain primary responsibliity for ali Group A water system surveillance and enforcement program
to ensure compliance with the monitoring requirements of Chapters 246-290 WAC. DOH will notify JCPH of
compliance violations.
2. JCPH may utilize any state certified laboratory to perform bacteriological analyses. JCPH shall direct
IndMduals to the Ecology website for finding information on laboratories certified to perform bacteriological analyses.
3. JCPH may utilize any stete certified laboratory to perform nitrate analyses. JCPH shall direct individuals
to the Ecology webslte for finding Information on laboratories certified to perform chemical analysis.
4. JCPH shall be responsible for submitting required date to DOH for entry Into the DOH database and for
Insuring the accuracy of the deta including sampling results and date provided on WFI forms. Copies of any
summary reports prepared by DOH relating to water systems In Jefferson County wUl be supplied to the JCPH.
Examples of summary reports could Include sample results, WFllnformatlon, and other program Information.
5. For Group A public water systems, DOH shali retein primary responsibility for conducting sanitary
surveys. However, sanitary surveys of small community and noncommunity Group A water systems In Jefferson
County that use groundwater sources and have simple treatment or purchase water from another Group A public
water system, shall be assigned to JCPH under a separate agreement unless the County lacks qualified staff,
falis or Is unable to do the work In an agreed period of time. JCPH may also assist DOH in the performance of
Special Purpose Investigations (SPI) and technical assistance upon request. The separate agreement currently in
place between DOH and JCPH is Consolidated Contract C14950.
6. DOH shall retain the responsibility for responding to water system complaints regardless of system size,
JCPH may provide assistance to DOH by making the initial contact, collecting Information regarding the complaint,
evaluating the complaint and referring the complaint on to the DOH regional offices as necessary. DOH shall provide
JCPH with copies of the DOH complaint form to facllitste the tracking of the complaints. Each agency wili provide the
other with copies of all pertinent correspondence relating to complaints, investigations, and follow-up activllIes. in the
event that the complaint Involves illness both agencies shali ensure that the Epidemiology section of the JCPH is
notified.
DDH Contract NISB67
Page 6 of 12
Jefferson Co Public Health
7. WFI information will be updated whenever changes are known to have occurred end each time a sanitary
survey Is com plated. DOH will communicate with JCPH when WFI updates result in a system being reclesslfied
from a Group A to a Group B. Under the separate agreement currentiy in place between DOH and JCPH,
Consolidated Contract C14950, JCPH may perform an SPI prior to system reclassification.
S. While DOH shall rataln the responsibility for responding to requests for tachnical assistance regardless of
system size, JCPH may provide assistance to DOH by processing and evaluating all requests for technical
assistance, referring on to the DOH regional office as necessary. Each agency will provide the other with copies of all
pertinent correspondence relating to tachnical assistance provided to water system owners and purveyors. DOH will
provide technical assistance, as needed, to the JCPH.
9. DOH will direct the investigation of suspected bloterrorism events, security breaches and any contamination
events of public water systems. JCPH may participate in such investigations at its discretion.
10. DOH will notify JCPH of illness outbreaks that are potentially related to public water systems when they occur.
For complaints coming into JCPH regarding Illness related to any public water systems, JCPH will notify DOH.
11. DOH shall retain responsibility for a cross-connection control program for all water systems regardless of
size.
COMMUNICATIONS:
1. Both DOH and JCPH shall work tagathar to ensure that there Is an effective communicetions strategy when
dealing with drinking water emergencies, security incfdents and health risk situations related to water systems in
Jefferson County.
TRAINING:
1. Consistent with an MOU dated May 11, 1993 between DOH and the Environmental Health Directors
Assocfation, DOH at the request of the JCPH will provide training to JCPH personnel. Training shall Include, but is
not limned to the implementation of the Slate Drinking Water Regulations, the Drinking Water data system, tachnical
review of water systems and sanitary surveys. DOH will also provide engineering support and other technical
assistance requested by the JCPH.
JCPH will partiCipate in DOH sponsored meetings, workshops, and training sessions that provide technical,
as well as a program development training.
ENFORCEMENT:
1. In the event of Monttoring or MCL violations, DOH shall be responsible for insuring that the purveyor shall
lake the follow-up action as described in WAC 246-290-300,246-290-320, and 246-291-360.
2. DOH shall have primary responsibility for enforcement and administrative orders for all Group A pUblic
water systems regardless of system size. JCPH shall provide assistance In legal enforcement actions and the
JCPH permn process. However, netther party shall proceed with formal legal action against a purveyor without prior
consultation with the other party.
3. For primary MCL violations, DOH shall retain responsibility for Insuring that the public notification
requirements as per WAC 246-290-330 and 246-291-360 are complied with. DOH shall keep JCPH informed of the
status of required public notifications. JCPH shall provide assistance to DOH in the issuance of pUblic notifications.
DOH will notify Group B public water systems of public notification requirements as per WAC 246-291-360, but will
not track public notifications.
4. DOH shall rataln primary responsibirrty for the Issuance and lifting of all heatth advisories for Group A
systems In Jefferson County. However, in the event of an emergency, JCPH may issue and lift boll water notices for
Group A systems. The criteria to be used shall be as outlined in the DOH policy on the issuance of health advisories.
JCPH shall provide assistance to DOH for the issuance and lifting of all health advisories for all Group B systems with
a positive e-coli sample. For health advisories issued by JCPH, DOH shall be notified by electronic means of all such
orders. For heatth advisories issued by DOH, JCPH shall be notified by electronic means all such orders.
DATA MANAGEMENT:
1. DOH shall be responsible for maintaining the DOH database, except as delegated through this agreement
JCPH shall have access to the database to obtain information and reports.
DOH Contract N1SS67
Page 7 of 12
Jefferson Co Public Health
Group A Group B
Item Community NonCommunity NonCommunity
NonTranslent Transient
DEVELOPMENT:
1. Develop end adopt Standards and DOH DOH DOH DOH
Regulations (Ret. page 5 )
~. Fee Schedule (Ref: Pll1la 5 ) DOH DOH DOH JCPH
3. General Administration (Ref: page 5 ) DOH DOH DOH JCPH
APPROVAL:
1. Water System Plan (New) and Small DOH DOH DOH DOH
~ater System Management Program and
~roup B Workbook (Ret. page 5 )
. Engineering Project Report (New DOH DOH DOH DOH
ystems)(Ret. page 5 )
. Construction Documents-Review and
pprove Plana and Specifications (New) DOH DOH DOH DOH
(Ret.Pll1le 5)
. Approval of existing syetems (Ref: Pll1le DOH DOH DOH DOH
)
. Well slle inspections (Ref: Pll1le 6 ) JCPH JCPH JCPH JCPH
~ring. dug walls,Surfaca Water and DOH DOH DOH DOH
source approvals (Rat. Pll1le 6 )
'1-7. Revisw and establish edequacy of
[existing water aystems to support DOH DOH DOH DOH
~dditional growth. (Ref: psge 6 )
a. Coordination Act procedures with local DOHlJCPH DOH/JCPH DOH/JCPH DOH/JCPH
lanning and buIlding depts. (Ret. page 6 )
~. Wellhead Protection (Rat. page 6) DOH DOH DOH DOH
SURVEILLANCE:
1. Sampling program (Rat. page 6 ) DOH DOH DOH
. Bacteriological Analyses (Ret. page 6 ) DOH/JCPH DOHlJCPH DOHlJCPH DOH/JCPH
3. Chemical Analyses (Ret. Pll1le 6 ) DOHlJCPH DOHlJCPH DOHlJCPH DOH/JCPH
. Data CompIlstion and Summary Report DOH DOH DOH JCPH
Rat. page 6)
. Sanllery SUlveys (Rst. page 6 ) DOHlJCPH DOHlJCPH DOHlJCPH DOH/JCPH
. Response to complaints (Rat. page 6 ) DOHlJCPH DOHlJCPH DOHlJCPH DOHlJCPH
. WFI Forms (Rat. page 7) DOHlJCPH DOHlJCPH DOH/JCPH DOH/JCPH
EXHIBIT B
AGENCY RESPONSIBILITY FOR PROGRAM FUNCTION
DOH Contract NISS67
Page S of 12
Jefferson Co Public Health
Item Community NonCommunity NonCommunity
NonTransient Transient
. Provide Technical Assistance (Ref: page 7) DOH/JCPH DOHlJCPH DOH/JCPH DOHlJCPH
. Toldos/Hazardous Waste Investigation DOH DOH DOH DOH
Ret. page 7)
10. Epidemiological Investigetions DOHlJCPH DOHlJCPH DOHlJCPH DOHlJCPH
(Ret. pege 7)
11. Cross Connection Control Program DOH DOH DOH
(Ret page 7)
COMMUNICATIONS
1. Communication Strategy (Ref: page 7) DOHl JCPH DOHl JCPH DOHI JCPH DOHI JCPH
TRAINING:
1. Staff Development and Training DOH DOH DOH DOH
(Rat. page 7)
ENFORCEMENT:
1. Mannoring and MCL Violations DOH DOH DOH DOH
Rat. paga 7)
b. Initiation and assistance In legal DOH DOH DOH DOH
Ienforoament action. (Rat. page 7)
3. Public Notification. (Ret. paga 7) DOH DOH DOH DOH
4. Issuence of health advisories (Ref: page 7) DOH/JCPH DOHlJCPH DOHlJCPH DOH/JCPH
DATA MANAGEMENT DOH DOH DOH DOH
1. Access to DOH Database (Ref page 7)
Netes: DOHlJCPH denotes joint program responsibility for specific program activities.
NOTE: NothlDg berelD sbaD preclDde DOH Dr JCPH rrom taklDg primary respoDsibllity ror aD aetivity Dr foodioD by mDtual
agreemeDt, wbere aD emergeDcy exists, Dr wbere tbe primarily responsible party bas railed or is DDable to act.
DOH Contract N18867
Page 9 0112
Jefferson Co Public Health
ATfACHMENT 1
DRINKING WATER PROGRAM ELEMENT DEFINmONS .
Activlties necessary 10 organize and manage the water program. such as
regulation development. record keeping. budgeting. supervision. etc.
Adminlstretion:
Complainl Response:
Compliance Monitoring:
Construction Review/Approval:
Cross-Connection Control:
Coordineted Weter System Plan:
Drinking Water Sanitary Survey:
Enforcement Actions:
Epidemiology:
Groundwater Management Plan:
Laboralory Water Analysis:
Operational Checks:
Plan Review/Approval:
Program Staff Training:
Public Education:
The Investigation/evaluation of complaints of unsatisfactory waler quality.
quantity. managemenl. pressure or service.
Review and follow-up activities associated with achieving water syslem
compliance with slalellocal drinking waler regulations.
Inspection. review. initial sampling and approval of newly constructed
facilities prior 10 use.
A program 10 prevenllelimlnale plumbing arrangements in new or existing
syslems which could allow backflow 10 occur. either directly or Indirectly.
The development or adminisiretion of a coordinated waler system plan In
accordance with staleIJocal regulations.
A comprehensive Inspection. review. and evaluation of the facilities.
operation. wlnerabllity and management of a waler syslem.
Actions taken 10 correct violations of stalellocallaw regarding water
systems. May include formal legal actions. such as Departmental Orders.
affidavits. admlnislretive hearings. imposing building moratoria. ele.. or
Informal enforcemenl actions. such as emergency disinfection. boll orders.
etc.
The Investigation of reported illnesses which are suspected 10 be related 10
drinking water.
The development or admlnlstretion of a groundwater managemenl plan in
accordance with staleIJocal regulations.
The analysis of water quality monitoring samples In a Stale Department of
Health certified water laboratory
A review 10 establish the performance of a water syslem. Includes review
of water quality monitoring data as required by regulation. and evaluation of
the satisfactory performance and presence of system components.
The review and processing of water supply projects and
plans/specifications in accordance with the requirements of stalellocallaw.
including coordination with other agencies.
Technicaltrelning for Water Program staff.
Public information and educational activities. May include presentations 10
groups or organizations. press releases. etc.. regarding water supplies.
Purveyor/Operatorllndustry Training: Technical training for P.lO.II. staff
DOH Contract NI8867
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Jefferson Co Public Health
Routine Sampling: The regular collection of required water quality monltortng samples from
public water systems.
Source Site Approval: Approval prtor to construction or alteration of a water supply, including
review of submitted required data, a slle evaluation and/or Inspection if
necessary, and evaluation with respect to applicable statellocal regulations.
Special Purpose Inspection: A limited sanllery survey, which may be done in response to complaints (if
approprtate), water quality or source problems, requests for technical
assistance, or as part of an enforcement action, for new or existing
systems.
Technical Assistance: Responses to all requests for Information and/or assistance from water
system purveyors, consumers, or other agencies wIth regard to water
systems which are not included In other categortes.
Water Facility inventory (W.F.I.): ActIvIties associated wIth completing or updating the WFI form.
Water System Designer Ucensing: Certification of an individual to design a Group B water system In
accordance wIth stateJ/ocal requirements
'NOTE: These definitions accepted by the Environmental Health Directors, August 3 & 4, 1989
DOH Contract N18867
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Jefferson Co Public Health
ATTACHMENT 2
CONDITIONAL APPROVALS
Definitions:
"Available" Satellite Management Agency
A Satellite Management Agency must be approved under WAC 246-295. Once approved, the SMA
determines its "availability". For example, an SMA may choose to serve areas within a specific proximity
to a centrel point, may only serve Group A systems, etc.
SMA "complies with financial viability requirements of the department"
SMA must meet all applicable criteria in WAC 246-295-050 and 060.
"Sufficient management and financial resources to provide safe and reliable service"
Group A Community systems = Water System Plan pursuant to WAC 246-290-100
Group B systems = Group B Manual pursuant to WAC 246-291-140
Non Community Systems = nothing at this time
"Operated"
Comprehensively manaced and oDerated as dafined in WAC 246-295.
"Periodic review of the system's operational history to determine Its ability to meet the
departmenfs financial viability and other operating requirements"
Group A Community systems: Must remain In compliance with monitoring requirements, and other
elements that impact operating permit and update their financial viability test when requested by the
department.
Non community systems: Must remain in compliance with monitoring requirements and other elements
that impect operating permit and update their schedule for monitoring requirements when requested by
the department.
Group B systems: Must remain in compliance with monitoring requirements and update the financial
portion of the Group B manual when requested by the department.
"Reasonable economy and efficiency"
Dealt with in the manner that is we can require a system to hook up to an approved SMA today, Mure
approval of an SMA would use the same criteria and therefore we will assume (at this time) that any new
SMAs would be providing the service with "reasonable economy and efficiency. just as the present ones
are. That "reasonable economy and efficiency" would be a topic dealt with under appeal, and that since
there was an "or" stetement as part of the requirement that a water system would have a choice in the
mailer.
Conditional Aooroval:
The requirements for conditional approval of a water system where no SMA is available shall be thus:
1. Water systems shall include the following sletement in their WSP, covenants, etc.
"Approval of this water system has been conditioned upon the agreement that Mure management or
ownership of the water system shall be provided by a Satellite Management Agency, if such management
or ownership can be made with reasonable economy and efficiency, or upon periodic review of the
system's operational history to determine its ability to meet the departmenfs financial viability and other
operaling requirements."
Aoollcabllltv to 2 Unit Svstems:
2 unit connections may be exempled from this law since verbiage was incorporated into the Group B
regulations that became effeclive November 1995.
DOH Contract N18867
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Jefferson Co Public Health