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Consent Agenda
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(~~~! JEFFERSON COUNTY PUBLIC HEALTH
"'i,js~,,! 615 Sheridan Street - Port Townsend -Washington - 98368
~J.. www.Jeffersoncountypubllchealth.org
February 14, 2011
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Jean Baldwin, Director
DATE: lY\a.r L-h 14-. 2..b 1\
SUBJECT: Agenda Item - Interagency Agreement with Tacoma-Pierce COunty
Health Department for on-line food worker training, testing & card
issuance; February 15, 2011- December 31, 2013; $7.00 per card
issued
STATEMENT OF ISSUE:
Jefferson County Public Is requesting Board approval of the Interagency Agreement with Tacoma-Pierce
County Health Department for on-line food worker training, testing & card Issuance; February 15, 2011 -
December 31,2013; $7.00 per card Issued
~J~AL YSIS/STRATEGIC GOALS/PRO'S and CON'S:
This contract will allow for a co~ effective and convenient option for Jefferson County residents, in the
food Industry, to receive the food worker traIning they need. Tacoma-Pierce County Health Department
(TPCHD) purchased a food worker computer program and uses It to train, test and Issue food worker
cards online to Tacoma-PIerce County residents. They have now contracted with several other counties
to provide this online training to their residents. Contracting with TPCHD to provide online training
enables Jefferson County residents, working In the food Industry, the ability, and flexibility of obtaining
needed food worker training and testing. This will also be cost effective for JCPH by reducing the
number of site classes by half and allowing the food Inspector more time to spend on food
establishment Inspections. Over a period of time, JCPH will evaluate the percentage of online users to
determine further reduction In site classes, without total elimination of these classes.
TPCHD will provide and maintain the online training website and provide access to the software to print a
food worker cards with the local health jurisdiction logo, valid throughout the State of Washington.
JCPH will publish a press release with Information regarding this new process and will conduct outreach
with Jefferson County food establishments during the Initial phase.
COMMUNITY HEALTH
DEVELOPMENTAL DISABILmES
MAIN: (360) 385-9400
FAX: (360) 385-9401
PUBLIC HULTH
llI.WAYS WORKING FOR A SAFER AltO
HWTHIER COMMUNITY
ENVIRONMENTAL HEALTH
WATER QUALITY
MAIN: (360) 385-9444
FAX: (360) 379-4487
Consent Agenda
FISCAL IMPACT ICOST BENEFIT ANALYSIS:
TPCHD will pay JCPH the proceeds, as set by the State of Washington ($10.00) less a $3.00 per card fee
they collect from online food worker cards Issued to Jefferson County resIdents. TPCHD will also pay JCPH
the proceeds, as set by the State of Washington ($10.00) less a $1.00 per card fee for each replacement
card Issued online to a Jefferson County resident who lost their original food worker card.
RECOMMENDAnON:
JCPH management requests approval of the Interagency Agreement with Tacoma-Pierce County Health
Department for on-line food worker training, testing & card Issuance; February 15, 2011-
December 31,2013; $7.00 per card Issued
REVIEWED BY:
Date
(Routed to all Public Health Managers)
Interagency Agreement #1 059-07
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INTERAGENCY AGREEMENT
BETWEEN
TACOMA-PIERCE COUNTY HEALTH DEPARTMENT
and
JEFFERSON COUNTY
This Interagency Agreement is made and entered into by and between the Tacoma-Pierce County Health
Department, hereinafter referred to as DEPARTMENT. and JEFFERSON COUNTY, hereinafter referred to as
the Local Health Jurisdiction. The DEPARTMENT and the Local Health Jurisdiction are collectively referred
to as the 'partles."
l. RECITALS
WHEREAS. the DEPARTMENT and the Local Health Jurisdiction are iocal health departments as provided
for under Chapters 70.05, 70.08, or 70.46 RCW. with authority under Chapter 246-217 WAC to issue food
worker cards; and
WHEREAS. it Is the purpose of this Interagency Agreement to provide for the funding and execution of services
as described In Addendum A. attached hereto and Incorporated herein; and
WHEREAS. the parties have the authority to enter into thls Agreement pursuant to RCW 39.34.080.
II. DEFINmONS
As used herein. the following terms shall have the meanings set forth below:
A. Agreement means this Interagency Agreement together with the attached Addenda, and any other
documents incorporated therein. Any oral representations or understandings not Incorporated herein
are excluded. Attached hereto and made a part hereof for all purposes are the following:
1%1'f,~@f!R~C%"1'i~Num~:o if;!
2
1
Scope of Work
Reimbursement
B. Department Representative means the Individual or individuals designated and authorized by the
DEPARTMENT to receive notices and to act for It in all matters relating to this Agreement, or the
designee of such individual.
C. Local Health JurisdIction's Representative means the individual designated and authorized by the
Local Health Jurisdiction to receive notices and to act for it in all matlers relating to this Agreement,
or the designee of such Individual.
D. Services means all work performed by the DEPARTMENT or the Local Health Jurisdiction pursuant
to and governed by this Agreement, Including Addenda A and B.
Ill. TERM
The term of this Agreement shall be: Februarv 15.2011 throuah December 31.2013. unless amended earlier
pursuant to the terms and condlUons herein. Should this Agreement be signed after the term beginning date
steted herein, then it shall be retroactive and binding to that date.
IV. PAYMENT
Payment for the services described In Addendum A shall be provided as set forth in Addendum B, atteched
hereto and incorporated by reference.
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fnlamgency Agreement #1059-07
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V. HOLD HARMLESS
Except as otherwise provided herein, each party shall defend, protect, and hold harmless the other party, and
its appointed and elected officlals, employees, and agents from and against all liability, loss, cost, damage and
expense, including but not limited to costs and attorney's fees, because of claims, suits and/or aellons arising
from any negligent or intentional act or omission asserted or arising or alleged to have arisen directly or
indirectly out of or In consequence of the performance of this Agreement by that party's appointed or elected
officials, employees, and agents.
VI. RECORDS MAINTENANCE
The DEPARTMENT and the Local Health Jurisdiction shall each maintain books, records, documents, and
other evidence, Including but not limited to online data, that sufficiently and properly reflect all direct and Indirect
costs expended by either party In the performance of the services described herein. These records shall be
subject to inspect/on, review, or audit by personnel of both parties, and other personnel duly authorized by law.
The DEPARTMENT shall retain and otherwise make available all books, records, documents, and othar
material relevant to this Agreement in accordance with Chapters 42.56 and 40.14 ROO and supporllng
regulations.
VII, TERMINATION
Except as otherwise provided for herein, either party may terminate this Agreement by giving the other party at
least ninety (90) days wrItIen notice. If this Agreement Is so terminated, the each party shall be liable only for
performance In accordance with the terms stated herein for services rendered prior to the effective date of
termination.
VIII. CHANGE IN FUNDING
If the funding authorities of the DEPARTMENT (Federal, Stata. and local agancles) faIl to appropriate funds to
enable the DEPARTMENT to continue payment as specified In this Agreement or If the Board of Health reduces
the budget of the DEPARTMENT or any program(s) and, as a result of the Board of Health's aellon, the
DEPARTMENT's Director of Health determines there are insufficient funds to continue payment as specified in
this Agreement, then the DEPARTMENT may modify or cancel this Agreement without penalty provided that
the Local Health JurisdIction receives at least ninety (90) days prior wrItIen notice of lack of appropriate funds
as the reason for the modification or termination. Any modification of this Agreement shall be effective only
upon Incorporation Into a wrItIen amendment as set forth In Section XI
1X,INTERPRETATlON
In the event of an Inconsistency found in the terms and conditions contained within this Agreement, unless
otherwise provided herein, the Inconsistency shall be resolved by giving precedence In the following order:
· Applicable Federal and State Statutes and Regulations;
. Addenda A and B; and
. The provisions of this Agreement
X. PERFORMANCE
The DEPARTMENT shall perform all services In accordance with all applicable professional standards and
agreas that It wDl use only qualified. competent personnel In the execution of these services.
XI, AMENDMENTS
EIther party may request changes to this Agreement Proposed changes, which are mutually agreed upon,
shall be Incorporated by written amendments to this Agreement No changes to this Agreement are valid or
binding on either party unless first reduced to writing and signed by the Representatives of both parties.
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Intemgency Agreement #1059-07
XII. NON-DISCRIMINATION
Each party covenants that In providing the services described In Addendum A, no person, on the grounds of
marital status, presence of any sensory, mental, or physical handicap, unless based upon a bona fide
occupational qualification, race, creed, color, national origin, age, religion, gender, sexual orientation, disabled
veteran status or Vietnam Era Veteran status, shall be excluded from participation therein, denied the benefits
thereof, or otherwise be subjected to discrimination with respect thereto.
XIII. DISPUTES
This Agreement shall be administered and Interpreted under the laws of the State of Washington. In the event
that a dispute arises In the interpretation or application of this Agreement, both parties are to proceed to good
faith negotiation to resolve said disputes. The parties may also agree In writing to mediation If negotiation Is not
successful In resolving the dispute. However, In the event such disputes cannot be resolved, the dispute may
be appealed to the parties' local Health OffIcer or his /her designee for resolution. In the event the local Health
OffIcers are unable to resolve the dispute, either party may pursue relief In Superior Court. Jurisdiction of
litigation arising from this Agreement shall be In the State of Washington. Venue for all actions arising pursuant
to this Agreement shall lie within Pierce County, Washington.
XIV. SERVICES MANAGEMENT
The work described In Addendum A shall be perfonned under the coordination and cooperation of both party
representatives. Each party shall provide assistance and guidance to the other party as necessary for the
successful perfonnance and goals of this Agreement.
XV. ALL WRITINGS CONTAINED HEREIN
This Interagency Agreement contelns all the tenns and conditions acknowledged by both parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exIst or
bind the parties hereto.
IN WITNESS THEREOF the parties hereto have executed this Agreement as of the day
of ,2011.
Date of Signature
Date of Signature
John Austin, Chair
Jefferson County Board of Commissioners
DEPARTMENT Authorized Signature
Jefferson Countv Public Health
615 Sheridan Street
Port Townsend. Washlnoton 98368
Tacoma-Pierce County Health Department
3829 South D. Street, MS 001
Tacoma, WA 98418
(253) 798-2899
l:.lJPro':3d as to form OJ.Lj:
~rMJ 312-/20 ]/
2)i7~ Co. Pro~-cutor or::c;'-"
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Interagency Agreement #1059-07
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ADDENDUM A: SCOPE OF WORK AND SPECIFIC CONDITIONS
this Addendum A applies to Agreement #1059-07 between The TACOMA-PIERCE COUNTY HEALTH
DEPARTMENT (DEPARTMENT) and JEFFERSON COUNTY(Local Health JUrisdlctlon}. In addition to the
terms and conditions set forth In the Agreement, the parties agree as follows..
1. Local Health JurisdIction shall:
1.1.Authorize DEPARTMENT by means of this Agreement, to provide online food worker training, testing
and card Issuance to residents of Jefferson County and any out-of-state residents who state they work
in Jefferson County as the Local Health JurisdIction's "Designated Agenf, as permitted under
Chapter 246-217 WAC.
1.2. Hold the DEPARTMENT harmless from any actual or purported loss of online food worker training,
testing and card Issuance Income during times of unavoidable lack of access to the DEPARTMENT's
training, testing and card Issuance web site.
1.3. The Local Health Jurisdlctlons shall malntaln the security of the data originating from and contained in
the online food worker card database. This Includes but Is not limited to adhering to the standard
practlces for strong password generation and user account managemenl The Local Health Jurisdictlon
shall not grant unauthorized parties access to the confidential data originating from or contained In the
online food worker card database. All requests for public Information shall be referred to the
DEPARTMENT.
2. The DEPARTMENT shall:
2.1. Provide online food worker training, testing and card issuance services as a designated agent of Local
Health Jurisdiction that meet the State of Washington's requirements under Chapter 246-217 WAC.
2.2. Ensure a bast-falth effort to malnlaln a training, testing and card Issuance web site that functlons and Is
accessible to residents of Jefferson County and any out-of-state residents who state they work In
Jefferson County.
2.3. Provide Local Health JurisdIction with the location of a website to which residents of Jefferson County
and any out-of-state residents who state they work in Jefferson County may be directed for online
training, testing and card issuance. The DEPARTMENT may change the location of the webslte, but
must provide re-dlrection to a new site with a minimum of thirty (30) days advance notice to Local
Health JurisdIction.
2.4. Provide access to the software to print a food worker card with the Local Health Jurisdiction logo
which shall be valid throughout the State of Weshlngton for a minimum period of two years from the
date of issuance.
2.5. Establish a secure online payment gateway and service that will permit online payment services via,
credit cards, including but not limited to Visa and MasterCard, as well as debit cards.
2.6. Provide and pay for an online malntenance agreement with an outside contractor to provide technical
support of the website and online programming of the online food worker card software.
2.7. Provide Local Health JurisdIction with a written statement of Income on a quarterly basis or as the
parties may otherwise agree or a link to an on line report providing the serne Information.
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Interegency Agreement #1059-<l7
2.8. Provide support and service to local Health Jurisdiction dUring regular DEPARTMENT hours of
operation to ensure local Health Jurisdiction the ability to respond to queries from residents of
Jefferson County and any out-of-state residents who state they work in Jefferson County.
3. The liaisons for the Agreement shall be as follows:
On behalf of the DEPARTMENT:
Mike Davis
Food Program Supervisor
Tacoma-Pierce County Health Department
3629 S D Street
Tacoma. WA 98418
Phone:(253)79~
Fax: (253) 798-6539
Email: mdavis(Q)tochd.ora
On behalf of the local Health Jurisdiction:
Stuart Whitford
Environmental Health Director
Jefferson County
615 Sheridan Street
Port Townsend. WA 98368
360-385-9411
360-379-4487
swhltford@co.jefferson.wa.us
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Interagency Agreement #1059-07
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ADDENDUM B: REIMBURSEMENT
This Addendum B applies to Agreement #1059-07 between The TACOMA-PIERCE COUNTY HEALTH
DEPARTMENT (DEPARTMENT) and JEFFERSON COUNTY (Local Health Jurisdiction). In addition to the
terms and conditions set forth in the Agreement, the parties agree as follows:
1. Reimbursement and Method of PaYment:
1.1. During the period Februarv 1. 2011 throuah December 31. 2013 the DEPARTMENT agrees to
reimburse the Local Health Jurisdiction for services identified in Addendum A.
1.2. The DEPARTMENT will pay Local Health JurisdIction the proceeds less a $3.00 per card fee the
DEPARTMENT collects from online food worker cards Issued to the residents of Jefferson County and
any out-of-state residents who state they work in Jefferson County that enter the
wwwJoodhandlerscard.com testing website (or a successor site) by means of the Local Health
JurisdIction's web link, the DEPARTMENT's web link, or any other approved link.
1.3.lf the actual and Indirect costs Incurred by the DEPARTMENT for online food worker cards increase
over $3.00 per card, the DEPARTMENT may, In its sole discretion, Increase the fees to offset the
dlfferenca and the amount paid to Local Health Jurisdiction will be reduced. Written notice of any
rate increases, If necessary, will be provided In writing ninety (90) days in advance to the Local Health
Jurisdiction.
1.4.The DEPARTMENT will pay Local Health Jurisdiction all proceeds less a $1.00 per card fee the
DEPARTMENT collects for each replacement food worker card Issued online to a resident of Jefferson
County and any out-of-state residents who state they work In Jefferson County, who lost their original
food worker card and purchases a replacement food worker card without taking the online test that
enter the wwwJoodhandlerscard.com testing website (or a successor site) by means of the Local
Health JurisdIction's web link. the DEPARTMENT's web link, or any other approved link.
1.5. These rates are based on the maximum fees established and subject to change under Chapter 246-217
WAC.
1.6. The DEPARTMENT shall remit a payment and a statement of revenues due to the Local Health
JurisdIction. at the address stated below. quarterly, within 20 business days of the end of the quarter.
2. Remittance Address: DEPARTMENT will remit payment to the address stated below:
Jefferson County Public Health
Attn: Susan Parke
615 Sheridan Street
Port Townsend. WA 98368
360-385-9437
3. Accounting information:
3.1. Source of Funding: N1A
3.2. DEPARTMENT Program Number: 1059-Food Safety
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