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HomeMy WebLinkAboutCONSENT Thriving Grant - Community Boat Project JEFFERSON COUNTY �� BOARD OF COUNTY COMMISSIONERS Ci° V'a ocd- pro3 cCf CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Commissioner Heidi Eisenhour Amanda Christofferson,Grants Administrator DATE: kr-0 .17i-J (v SUBJECT: Thriving Communities Small Grants Program Contracts for Execution STATEMENT OF ISSUE: Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January. Attached are contracts for the fifteen community organizations that the County awarded funds to. ANALYSIS: The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's interests. These various projects will bring benefit to many communities. FISCAL IMPACT: The County allocated $10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant program. RECOMMENDATION: Staff recommends that the Board of County Commissioners make a motion to approve of the awards. REVIEWED BY: (i 1)-0 l'?-,47 Josh�rs County Administrator Date CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Thriving Communities Grant Awardees Contract No: TC Award Community Boat 2026 Contract For: TC Grant Award Term: Execution-December 31, 2026 COUNTY DEPARTMENT: Auditors Office Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amchristofferson@co.jefferson.wa.us AMOUNT: $500.00 PROCESS: ❑ Exempt from Bid Process Revenue: $500.00 _ Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund# cs RFP or RFQ Munis Org/Obj CS57121-410571 ✓ Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: �■ N/A:I I ,Ayltadinda.- ��Lz,-42t3`/14lL 4/8/2026 Signature ( Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: El N/A: ❑ Anee- a- e-'/ y 11.- _4/8/2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. DPA JBL reviewed and approved on 4-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL INSTRUCTIONS Do not apply digital signatures until the entire packet is ready to submit. APPROVAL STEPS: STEP 1: COMPLIANCE WITH JCC 3.55.080 3.55.080 and Chapter 42.23 RCW. Department Heads or Elected Officials for departments who are proposing the contract must check one of the two boxes: (1) Check the "Certification" box, demonstrating compliance with that JCC 3.55.080 and Chapter 42.23 RCW;or,(2)Check the"N/A"box,verifying that certification does not apply: (a)For approval of contracts before a contractor is selected;or,(b)For contracts with other government agencies,including interlocal agreements.Department Heads or Elected Officials may delegate this responsibility to certify the Contract Review Form in writing to a person who has been trained to determine compliance with JCC 3.55.080 and Chapter 42.23 RCW.JCC 3.55.080 states: "All persons involved in county purchasing are required to follow the rules regarding conflicts of interest as set forth in Chapter 42.23 RCW,as now or hereafter amended, and, in addition thereto, are expressly prohibited from accepting, directly or indirectly, from any person, company, firm, or corporation to which any procurement or contract is or might be awarded, any rebate, gift, money or anything of value whatsoever,except where given for the use and benefit of the county." STEP 2: CERTIFICATION THAT THE CONTRACTOR HAS NOT BEEN DEBARRED BY ANY FEDERAL,STATE,OR LOCAL AGENCY.Department Heads or Elected Officials for departments who are proposing the contract must check one of the two boxes: (1) Check the "Certification" box, demonstrating that the contractor has not been debarred by a government agency; or, (2) Check the"N/A"box,verifying that certification does not apply: (a)For approval of contracts before a contractor is selected;or, (b) For contracts with other government agencies that do not involve grant funding,including interlocal agreements.Department Heads or Elected Officials may delegate this responsibility to certify the Contract Review Form in writing to a person who has been trained to determine whether contractors have been debarred by a government agency. Contractors who have been debarred by a government agency are not eligible to contract with that agency or Jefferson County. Jefferson County does not want to contract with debarred contractors because they are considered untrustworthy. In addition,where grant funding is involved, debarred contractors usually are not eligible to receive grant money and,if they are given grant funding,the County may be required to repay spent grant funding. At a minimum,checking the certified box requires checking: • Exclusions Section of the Federal Government Services Administration System for Award Management (SAM) at https://sam.gov/content/exclusions;and, • The Washington State Department of Labor&Industries Debarred Contractors List website (https://secure.lni.wa.gov/debarandstrike/ContractorDebarList.aspx). In addition,before checking the"Certification"box,the department should ask contractors to verify they have not been debarred by a federal, state or local government agency. The department may satisfy Step 2 by attaching the standard debarment certificate completed by the contractor. However, even if a standard debarment certificate is attached, the "Certification" box still must be checked to satisfy Step 2. STEP 3: RISK MANAGEMENT REVIEW.Risk management review of all contracts is required by the County's relationship with the Washington Counties Risk Pool and by the County's risk management resolution. Risk management review involves determining whether the contract is a valid contract and whether the contract language, including risk allocation provisions like indemnity and insurance requirements,adequately protect the County from risks posed by the contract. STEP 4: PROSECUTING ATTORNEY REVIEW. Legal review of all contracts by the Prosecuting Attorney's Office (PAO) is required by the County's relationship documents with the Washington Counties Risk Pool and by the County's risk management resolution. Review by the PAO involves determining whether the contract is a valid and unambiguous contract and may include whether the contract language,including risk allocation provisions,adequately protect the County from risks posed by the contract. STEP 5:REVISIONS,IF REQUIRED BY RISK MANAGEMENT OR THE PAO.If required,the department makes revisions suggested by risk management or the PAO.Then,the department resubmits the revised contract to risk management and the PAO. STEP 6: CONTRACTOR SIGNS. Obtain the contractor's signature before submitting to the Board of County Commissioners (BoCC)for approval. STEP 7:SUBMIT TO BOCC FOR APPROVAL. 1. Print 3 duplicate originals of the contract for the Commissioners'signature. 2. The submittal should include: a. The 3 duplicate originals,each with PAO's signature approving the contract as to form; b. This Contract Review Form showing approval by Risk Management and the PAO;and, c. An Agenda Request. 3. Send all together in a hard copy packet to Attn:Julie/BoCC Office via interoffice mail to submit to the BoCC Agenda.The Deadline for Agenda Items is Tuesday's by 4:30 p.m.in order to be included on the following Monday's Agenda. If the submission does not meet this deadline,it will be added to the agenda for next Monday regular meeting of the BoCC. QUESTIONS: Questions about contracting and contract review should be presented first to the person in the department responsible for submission of contracts for approval.If questions cannot be answered within the department,then questions should be presented to Risk Management or the PAO's Civil Department. For questions about scheduling Agenda items, posting Agenda items, etc., please email or call Julie Shannon,BoCC Office,x384. 2 AGREEMENT FOR 2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT This Agreement is by and between Jefferson County, Washington (the COUNTY) and PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT ("PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT"). WHEREAS, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 80-0337485; WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a sense of belonging, so that residents and visitors feel welcomed to share in the many activities, opportunities, and experiences available across Jefferson County; WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC) small grant program; WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that required each proposal to contain an evaluation plan; WHEREAS, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT submitted a qualified TC proposal to the Jefferson County Board of Commissioners (BoCC); WHEREAS, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S qualified proposal contains an evaluation plan with criteria; WHEREAS, the BoCC staff reviewed and recommended funding all or part of PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's qualified proposal; WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's qualified proposal; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES AWARD a. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall use its capabilities and utilize up to the total amount of Final TC Award for the approved scope of work for the Project described in PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's proposal for the 2026 fiscal year, a copy of which is attached as Exhibit A. b. The budget for the Project is described in Exhibit B,attached. Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 1 2. RESPONSIBILITIES OF PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT a. No later than January 31, 2027, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall submit a report to the BoCC Staff describing the final results as compared to the requirements in the evaluation plan during the term of this Agreement due. b. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by it to perform this Agreement. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of agreement. The Office of the State Auditor, federal auditors, the Jefferson County Auditor, and any persons duly authorized by the parties shall have full access and the right to examine these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other documents, in any medium, furnished by PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT to the COUNTY, shall remain the property of the PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT, unless otherwise agreed. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT $500.00 in funding from the Thriving Communities small grant to be used in support PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S qualified program. b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31,2026,except for the reports required in Section 2,which are due January 31,2027. 5. NO ASSIGNMENT A party's interest in this in this Agreement shall not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice if expected or actual revenue from the grant is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 2 b. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT may terminate this Agreement upon thirty (30) days written notice to the COUNTY. If there is termination under this clause,the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers(and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's negligence, or the negligence of PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's agents or employees. b. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT specifically assumes potential liability for actions brought against the COUNTY by PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's employees, including all other persons engaged in the performance of any work or service required of PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT under this Agreement and, solely for the purpose of this indemnification and defense, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall obtain and keep in force during the term of this Agreement the following insurance: Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 3 a. Commercial General Liability Insurance. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall maintain commercial general liability coverage on a form acceptable to COUNTY Risk Management for bodily injury,personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to COUNTY Risk Management, upon request. 9. INDEPENDENT CONTRACTOR a. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT and the COUNTY agree that PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT nor any employee of PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT, or any employee, representative, agent or subcontractor of PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT. e. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 4 10. SUBCONTRACTING REQUIREMENTS a. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT Owns Contract Performance. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT assumes responsibility for all liability for the actions and quality of services performed by any subcontractor. b. Subcontractor Disputes. Any dispute arising between PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT and any subcontractors or between subcontractors must be resolved with involvement of any kind on the part of the COUNTY and without detrimental impact on the delivery of contracted goods and services. 11. LEGAL AND REGULATORY COMPLIANCE While performing under this Agreement, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT, subcontractors, and their employees are required to comply with all applicable local, state and federal laws, codes, ordinances and regulations, including but not limited to: a. Applicable regulations of the Washington State Department of Labor and Industries, including WA-DOSH Safety Regulation; and b. State and Federal Anti-Discrimination Laws. 12. COMPLIANCE WITH LAWS PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 13. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final,but shall be subject to judicial review. Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 5 b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT consents to the personal jurisdiction of the courts of the State of Washington. 15. DISCRIMINATION PROHIBITED PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, or subcontractors. 16. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT and supersedes all prior negotiations, representations, or agreements written or oral. 17. PUBLIC RECORDS ACT Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may be amended, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT agrees to maintain all records constituting public records and to produce or assist the COUNTY in producing such records, within the time frames and parameters set forth in state law. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT further agrees that upon receipt of any written public record request, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall, within two business days, notify the COUNTY by providing a copy of the request per the notice provisions of this Agreement. This Agreement and any reports submitted by PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 18. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall maintain documented proof of payments made, Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 6 contracts executed and other expenditures authorized under your Agreement with COUNTY. b. Upon reasonable notice, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall provide access to the COUNTY or State representatives to audit records related to the funds provided to PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT under this Agreement. 19. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. 20. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive the term of this agreement include: (a)controlling law; (b) insurance; and, (c) indemnification. 21. AMENDMENT, MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved scope of services in the Final TC Award. b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the BoCC or their delegee. SIGNATURES ARE ON THE FOLLOWING PAGE Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 7 JEFFERSON COUNTY WASHINGTON PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT Board of COUNTY Commissioners Jefferson COUNTY, Washington By: By: Signature Heidi Eisenhour, Chair Date Name: By: Greg Brotherton,Member Date Title: Date: By: Heather Dudley-Nollette,Member Date SEAL: ATTEST: Carolyn Gallaway,CMC Date Clerk of the Board Approved as to form only: 04-16-2026 Date Jeremiah B.Luther,DPA Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 8 EXHIBIT A-SCOPE OF WORK PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT has been awarded $500.00 (the "Final TC Award"), after recommendation by the TC staff. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall use the Final TC Award consistently with its response to the request for proposal submitted. A true and correct copy of the PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's response to the request for proposal is attached as Exhibit C. Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 9 EXHIBIT B—BUDGET PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT has been awarded$500.00(the"Final TC Award"), after recommendation by the TC staff. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall use the Final TC Award consistently with its response to the request for proposal submitted to the BOCC. A true and correct copy of the PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's response to the request for proposal is attached as Exhibit C. Applicant: PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT Contact: Brent Bellamy Address: PO Box 22, Chimacum, WA Phone: Email: brent@communityyouthworks.org Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 10 Exhibit C PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S PROPOSAL Request for Proposal(RFP) starts after this page Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 11. RECEIVED OCT 24 2025 JEFFERSON COUNT Project Overview COMMISSK)NER S The Community Boat Project (CBP) seeks funding to support our weekly shop programming. This funding will stabilize operations at our new shop location and ensure continuity for our school-based construction programs. Our Community Shop serves as a hands-on learning hub where youth gain trade and life skills under the mentorship of experienced builders and mariners. This investment strengthens partnerships with local schools, supports workforce development, and sustains a vital community resource for Jefferson County youth. Project Scope Statement In 2026, the Community Boat Project will continue its hands-on construction and maritime programs that connect local youth to real-world skills and community mentorship. Each week, students from OCEAN School, and the Pi Program join us in the shop to learn craftsmanship, teamwork, and problem-solving skills that build confidence and open doors to future careers. Timeline & Milestones: • January—March: Continue current programming with school partners. • April—June: Maintain shop operations, host weekly student visits, complete student-led projects, and conduct skill evaluations. • June: Conclude the school year with project exhibitions and evaluations; begin summer planning for 2026-27. This funding ensures uninterrupted access to the Community Shop during a critical transition period, allowing us to plan ahead for the next school year. Organization Profile Founded in 2007, the Community Boat Project builds stronger communities through intergenerational, experiential education. Based in Port Hadlock, WA, CBP provides free, hands-on learning programs that teach youth practical trade skills, teamwork, and personal responsibility. Our programs combine mentorship, craftsmanship, and creativity which empowers students to become capable, confident members of their communities. Project Budget Grant funds of$2,000 will directly support our facilitation costs for April—June 2026, ensuring that our new Community Shop remains open and fully functional for weekly student programming. Our facilitation costs are $250 per session, which covers: • Two CBP educators for 2.5 hours of facilitation • 30 minutes of prep time • 10% administrative overhead By maintaining stable facilities operations, we ensure that our long-term partnerships with Chimacum, and Port Townsend schools continue without interruption. This foundational support helps us plan for the 2026-27 school year with increased capacity for student participation and community collaboration. Evaluation Plan Success will be measured through: • Continuation of weekly programs with all three partner schools through June 2026. • Student participation and attendance rates (target: 90% retention). • Skill acquisition benchmarks aligned with school credit requirements. • Partner and student feedback demonstrating improved confidence, collaboration, and readiness for future training or employment. References Kelly Watson Chimacum Pi, Alternative Learning Experience Director Career and Technical Education Director, Chimacum Schools Kelley_Watson@csd49.org 360-554-9171 Liz Coker Jefferson COunty Home Builders Association, Director JCHBA@Iive.com (360) 821-9688 MB Armstrong OCEAN Program, Teacher marmstrong@ptschools.org (360) 385-9729 GRAND TOTAL Notes REVENUE Committed revenue Medina Foundation $45,000 Private Foundation $30,000 Jefferson Community Foundation $8,000 Kitsap Connection - - $5,000 Cross Charitable Foundation gps20,000 Subtotal Grants $108,000 Board Designated Funds . $40,000 Expected Grant Revenue In process/expected Grants 36,000 Other Revenue Individual Donors $13,600 Other Revenue $0 Subtotal Other $1346Q0_ Total Revenue $197,600 EXPENSES GRAND TOTAL Notes Employee Wages $137,160 Payroll Taxes(10%) $13,216 Subtotal-Employees $150,876 PROGRAM EXPENSES j Subtotal-Program Expenses ADMINISTRATIVE EXPENSES Subtotal-Administrative Expenses 26,814 Total Expenses $200,090 Percentage of expenses overall 100.00% Surplus/Deficit ($2,490)