HomeMy WebLinkAboutCONSENT Thriving Grant - Salish Rescue JEFFERSON COUNTY SCA (IS Li Rs
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Commissioner Heidi Eisenhour
Amanda Christofferson,Grants Administrator
DATE: ttt I r �0.)-(p
SUBJECT: Thriving Communities Small Grants Program Contracts for Execution
STATEMENT OF ISSUE:
Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January.
Attached are contracts for the fifteen community organizations that the County awarded funds to.
ANALYSIS:
The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's
interests. These various projects will bring benefit to many communities.
FISCAL IMPACT:
The County allocated$10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant
program.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners make a motion to approve of the awards.
REVIEWED BY:
Josh a. Pe ers, County Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Thriving Communities Grant Awardees Contract No: TC Award SalishRescue
2026
Contract For: IC Grant Award Tcrm: Execution- December 31, 2026
COUNTY DEPARTMENT: Auditors Office
Contact Person: Amanda Christofferson
Contact Phone: 360-385-9232
Contact email: amchristofferson@co.jefferson.wa.us
AMOUNT: $500.00 PROCESS: n Exempt from Bid Process
Revenue: $500.00 _ Cooperative Purchase
Expenditure: _ Competitive Sealed Bid
Matching Funds Required: _ Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund# cs n RFP or RFQ
Munis Org/Obj CS57121-410571 V Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: p N/A: Oman (21Azth �QiuteOP 4/8/2026
Signature L Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: n N/A: n 4y)tG=rt>a- Cle241404 _4/8/2026
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 4/17/2026.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 4/16/2026.
DPA JBL reviewed and approved on 4-16-2026
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
AGREEMENT FOR
2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR SALISH RESCUE
This Agreement is by and between Jefferson County, Washington (the COUNTY) and
SALISH RESCUE("SALISH RESCUE").
WHEREAS, SALISH RESCUE is a non-profit corporation registered with the Secretary of
State of the State of Washington under UBI number 82-1717401;
WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and
satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a
sense of belonging, so that residents and visitors feel welcomed to share in the many activities,
opportunities, and experiences available across Jefferson County;
WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC)
small grant program;
WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that
required each proposal to contain an evaluation plan;
WHEREAS, SALISH RESCUE submitted a qualified TC proposal to the Jefferson County
Board of Commissioners(BoCC);
WHEREAS, SALISH RESCUE'S qualified proposal contains an evaluation plan with
criteria;
WHEREAS, the BoCC staff reviewed and recommended funding all or part of SALISH
RESCUE's qualified proposal;
WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of
SALISH RESCUE's qualified proposal;
IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the
parties as follows:
1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES
AWARD
a. SALISH RESCUE shall use its capabilities and utilize up to the total amount of Final TC
Award for the approved scope of work for the Project described in SALISH RESCUE's
proposal for the 2026 fiscal year,a copy of which is attached as Exhibit A.
b. The budget for the Project is described in Exhibit B,attached.
2. RESPONSIBILITIES OF SALISH RESCUE
a. No later than January 31, 2027, SALISH RESCUE shall submit a report to the BoCC
Staff describing the final results as compared to the requirements in the evaluation plan
during the term of this Agreement due.
Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 1
b. SALISH RESCUE shall maintain books, records, documents and other evidence that
sufficiently and properly reflect all direct and indirect costs expended by it to perform
this Agreement. These records shall be subject to inspection,review or audit by personnel
of both parties, other personnel duly authorized by either party, the Office of the State
Auditor, and federal officials so authorized by law. All books, records, documents, and
other material relevant to this Agreement will be retained for six years after expiration of
agreement. The Office of the State Auditor, federal auditors, the Jefferson County
Auditor, and any persons duly authorized by the parties shall have full access and the
right to examine these materials during this period. If any litigation, claim or audit is
started before the expiration of the six (6) year period, the records shall be retained until
all litigation, claims, or audit findings involving the records have been resolved. Records
and other documents, in any medium, furnished by SALISH RESCUE to the COUNTY,
shall remain the property of the SALISH RESCUE,unless otherwise agreed.
3. RESPONSIBILITY OF JEFFERSON COUNTY
a. The COUNTY shall provide SALISH RESCUE $500.00 in funding from the Thriving
Communities small grant to be used in support SALISH RESCUE'S qualified program.
b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year.
4. TERM
This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on
December 31,2026,except for the reports required in Section 2,which are due January 31,2027.
5. NO ASSIGNMENT
A party's interest in this in this Agreement shall not be assigned to any other person.
6. TERMINATION
a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30)
days written notice if expected or actual revenue from the grant is reduced or limited in
any way, or for non-performance of duties under this Agreement, or for any reason.
b. SALISH RESCUE may terminate this Agreement upon thirty(30)days written notice to the
COUNTY. If there is termination under this clause, the COUNTY shall be liable to pay
only for services rendered prior to the effective date of termination. If termination covers a
period for which payment has already been made, SALISH RESCUE shall refund to the
COUNTY a pro-rated share of the payment based upon the balance of time remaining in the
paid period,unless otherwise negotiated.
7. HOLD HARMLESS
a. SALISH RESCUE shall indemnify and hold the COUNTY, and its officers, employees,
agents and volunteers (and their marital communities) harmless from and shall process
and defend at its own expense, including all costs, attorney fees and expenses relating
thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly
or indirectly, from SALISH RESCUE's negligence or breach of an of its obligations
under this Agreement; provided that nothing herein shall require SALISH RESCUE to
Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 2
indemnify the COUNTY against and hold harmless the COUNTY from claims, demands
or suits based solely upon the conduct of the COUNTY, its officers, employees, agents
and volunteers (and their marital communities), and; provided further that if the claims or
suits are caused by or result from the concurrent negligence of: (a) SALISH RESCUE's
agents or employees; and, (b) the COUNTY, its officers, employees agents and
volunteers (and their marital communities), this indemnity provision with respect to
claims or suits based upon such negligence, and or the costs to the COUNTY of
defending such claims and suits, etc., shall be valid and enforceable only to the extent of
SALISH RESCUE's negligence, or the negligence of SALISH RESCUE's agents or
employees.
b. SALISH RESCUE specifically assumes potential liability for actions brought against the
COUNTY by SALISH RESCUE's employees, including all other persons engaged in the
performance of any work or service required of SALISH RESCUE under this Agreement
and, solely for the purpose of this indemnification and defense, SALISH RESCUE
specifically waives any immunity under the state industrial insurance law, Title 51 RCW.
SALISH RESCUE recognize that this waiver was specifically entered into pursuant to
provisions of RCW 4.24.115 and was subject of mutual negotiation.
8. INSURANCE
SALISH RESCUE shall obtain and keep in force during the term of this Agreement the
following insurance:
a. Commercial General Liability Insurance. SALISH RESCUE shall maintain commercial
general liability coverage on a form acceptable to COUNTY Risk Management for bodily
injury, personal injury, and property damage, with a limits of not less than in the amount
of at least $1 million per occurrence, for bodily injury, including death, and property
damage; and
b. Worker's Compensation (Industrial Insurance). SALISH RESCUE shall maintain
workers' compensation insurance at its own expense, as required by Title 51 RCW, for
the term of this Agreement and shall provide evidence of coverage to COUNTY Risk
Management, upon request.
9. INDEPENDENT CONTRACTOR
a. SALISH RESCUE and the COUNTY agree that SALISH RESCUE is an independent
contractor with respect to the services provided pursuant to this Agreement.
b. Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto.
c. Neither SALISH RESCUE nor any employee of SALISH RESCUE shall be entitled to
any benefits accorded COUNTY employees by virtue of the services provided under this
Agreement.
d. The COUNTY shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to SALISH RESCUE, or any
employee, representative, agent or subcontractor of SALISH RESCUE.
Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 3
e. SALISH RESCUE shall be responsible for all applicable withholdings, deductions, state
industrial insurance, tax reports, business licenses, registrations, and all other obligations
of an independent organization.
10. SUBCONTRACTING REQUIREMENTS
a. SALISH RESCUE Owns Contract Performance. SALISH RESCUE is responsible for
meeting all terms and conditions of this Agreement including standards of service,
quality of materials and workmanship, costs and schedules. Failure of a subcontractor to
perform is no defense to a breach of this Agreement. SALISH RESCUE assumes
responsibility for all liability for the actions and quality of services performed by any
subcontractor.
b. Subcontractor Disputes. Any dispute arising between SALISH RESCUE and any
subcontractors or between subcontractors must be resolved with involvement of any kind
on the part of the COUNTY and without detrimental impact on the delivery of contracted
goods and services.
11. LEGAL AND REGULATORY COMPLIANCE
While performing under this Agreement, SALISH RESCUE, subcontractors, and their
employees are required to comply with all applicable local, state and federal laws, codes,
ordinances and regulations, including but not limited to:
a. Applicable regulations of the Washington State Department of Labor and Industries,
including WA-DOSH Safety Regulation; and
b. State and Federal Anti-Discrimination Laws.
12. COMPLIANCE WITH LAWS
SALISH RESCUE shall comply with all Federal, State, and local laws and ordinances applicable
to the work to be done under this Agreement.
13. CHOICE OF LAW
The parties agree that this Agreement is entered into in the State of Washington. This Agreement
shall be governed by and construed under the laws of the United States, the State of Washington
and the County of Jefferson, as if applied to transactions entered into and to be performed wholly
within Jefferson County, Washington between Jefferson County residents. No party shall argue
or assert that any state law other than Washington law applies to the governance or construction
of this Agreement.
14. DISPUTES
a. The parties agree to use their best efforts to prevent and resolve disputes before they
escalate into claims or legal actions. Any disputed issue not resolved under this
Agreement shall be submitted in writing within 10 days to the County Risk Manager,
whose decision in the matter shall be final,but shall be subject to judicial review.
Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 4
b. If either party deem it necessary to institute legal action or proceeding to enforce any
right or obligation under this Agreement, each party in such action shall pay for its own
attorney's fees and court costs.
c. Any legal action shall be initiated in the Superior Court of the State of Washington for
Jefferson County, subject to the venue provisions for actions against counties in RCW
36.01.050. The parties agree that the parties have the right of appeal from such decisions
of the Superior Court under the laws of the State of Washington.
d. SALISH RESCUE consents to the personal jurisdiction of the courts of the State of
Washington.
15. DISCRIMINATION PROHIBITED
SALISH RESCUE shall not discriminate on the grounds of age, sex, marital status, sexual
orientation, race, creed, color, national origin, honorably discharged veteran or military status, or
the presence of any sensory, mental, or physical disability or the use of a trained dog guide or
service animal by a person with a disability, unless based upon a bona fide occupational
qualification in the selection and retention of employees,materials, supplies, or subcontractors.
16. INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated
agreement between the COUNTY and SALISH RESCUE and supersedes all prior negotiations,
representations, or agreements written or oral.
17. PUBLIC RECORDS ACT
Notwithstanding any provisions of this Agreement to the contrary, to the extent any record,
including any electronic, audio, paper or other media, is required to be kept or indexed as a
public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as
may be amended, SALISH RESCUE agrees to maintain all records constituting public records
and to produce or assist the COUNTY in producing such records, within the time frames and
parameters set forth in state law. SALISH RESCUE further agrees that upon receipt of any
written public record request, SALISH RESCUE shall, within two business days, notify the
COUNTY by providing a copy of the request per the notice provisions of this Agreement.
This Agreement and any reports submitted by SALISH RESCUE are subject to disclosure as a
public record under the Public Records Act, RCW Chapter 42.56.
18. RECORDS RETENTION AND AUDIT AUTHORIZATION
a. A minimum of six years, SALISH RESCUE shall maintain documented proof of
payments made, contracts executed and other expenditures authorized under your
Agreement with COUNTY.
b. Upon reasonable notice, SALISH RESCUE shall provide access to the COUNTY or
State representatives to audit records related to the funds provided to SALISH RESCUE
under this Agreement.
Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 5
19. NO SEVERABILITY
The terms of this Agreement are not severable. If any provision of this Agreement or the
application of this Agreement to any person or circumstance shall be invalid, illegal, or
unenforceable to any extent, the remainder of this Agreement and the application this Agreement
shall not be enforceable.
20. SURVIVAL
Those provisions of this Agreement that by their sense and purpose should survive the term of
this Agreement shall survive the term of this Agreement for a period equal to any and all relevant
statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions
begun within that period. Without limiting the generality of the preceding sentence, and for the
avoidance of doubt, the provisions that survive the term of this agreement include: (a) controlling
law; (b) insurance; and, (c) indemnification.
21. AMENDMENT, MODIFICATION AND WAIVER
a. This Agreement may be not be amended or modified to change the approved scope of
services in the Final TC Award.
b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall
have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive
any clause or condition of this Agreement.
c. Any alteration, amendment, modification, or waiver of any clause or condition of this
Agreement is not effective or binding unless made in writing and signed by the BoCC or
their delegee.
SIGNATURES ARE ON THE FOLLOWING PAGE
Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 6
JEFFERSON COUNTY WASHINGTON SALISH RESCUE
Board of COUNTY Commissioners
Jefferson COUNTY,Washington
By:
Signature
By:
Heidi Eisenhour,Chair Date
Name:
By: Title:
Greg Brotherton,Member Date
Date:
By:
Heather Dudley-Nollette,Member Date
SEAL:
ATTEST:
Carolyn Gallaway,CMC Date
Clerk of the Board
Approved as to form only:
4-16-2026
Date
Gltiefr-GiN41-Depttty-Pr-eseetttiitg-Attemey
Jeremiah B.Luther,DPA
Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 7
EXHIBIT A- SCOPE OF WORK
SALISH RESCUE has been awarded $500.00(the "Final TC Award"), after recommendation by
the TC staff. SALISH RESCUE shall use the Final TC Award consistently with its response to
the request for proposal submitted.
A true and correct copy of the SALISH RESCUE's response to the request for proposal is
attached as Exhibit C.
Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 8
EXHIBIT B—BUDGET
SALISH RESCUE has been awarded$500.00(the"Final TC Award"), after recommendation by
the TC staff. SALISH RESCUE shall use the Final TC Award consistently with its response to
the request for proposal submitted to the BOCC.
A true and correct copy of the SALISH RESCUE's response to the request for proposal is
attached as Exhibit C.
Applicant: SALISH RESCUE
Contact: Libby Wenstrom, Alden Rohrer
Address: 1240 W. Sims Way,#229, Port Townsend, WA 98368
Phone:
Email: libby@salishrescue.org
Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 9
Exhibit C
SALISH RESCUE'S PROPOSAL
Request for Proposal (RFP)starts after this page
Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 10
1\L&GI V GI)
OCT 24 2025
iE.FFERSON COUNTY
MY1MISSIONFRS
Organization Profile: Since 2004, Salish Rescue has been providing maritime search-and-rescue services on the waters around Port
Townsend and Jefferson County. For most of that time, we have also offered all-ages safety training, in programs that have
continuously evolved to meet the changing needs of the populations we serve. Most recently, since 2023, our youth programs have
centered on partnerships with the YMCA of Jefferson County, Community Boat Project's 'Voyaging' program, The Northwest
Maritime Center, and Jefferson County 4-H, and our adult programs have centered on demonstrations for regional yacht clubs,
rowing clubs, and hosting professional trainings delivered by experts from across the country. In 2024, we joined the International
Maritime Rescue Federation, granting us access to professional resources from around the globe, which we have been working to
bring to Jefferson County to improve safety and accessibility in recreational and commercial maritime activities in the community we
call home. To quote our Lead Operator, "Salish Rescue is a life skills class disguised as education around Search and Rescue."
Project Overview: We are expanding upon our existing youth training opportunities to create an eight-week after-school program for
youth between the ages of 14 and 18, which will be modeled after our existing program for middle-school age students, which is run
in partnership with the YMCA of Jefferson County. In this new offering, students will gain confidence and experience with the types
of small boat skills our regular operators use in support of a variety of maritime-oriented community events throughout the year,
such as Wooden Boat Festival, The Kinetic Skuipture Race, and Race2Alaska. Our ultimate goal is to ensure these events will always
be supported by skilled volunteers, and that our students are able to promote safe boating within the community by sharing their
skills with others.
Project Scope: Over the course of March, April, and May 2026, six students will be guided by two instructors, both with extensive
skillsets and formal credentials in small-boat operations and emergency management, through a cumulative program which will
include rescue and survival swimming, small boat emergency drills, close maneuvering, navigation, radio communications, first aid,
towing, and operational planning. Students will work as a crew, taking turns in positions of responsibility, to develop leadership and
communication skills, a sense of team, and stronger connections to the local and wider maritime community. Additionally, students
will receive guidance in order to receive their Washington State Boater Safety Cards by the end of the program, and will have the
opportunity to join as volunteers with the safety team for Seventy48 (scheduled for the last weekend in May 2026) and Race2Alaska
(scheduled for mid-June 2026). During each session, students will complete 'check cards', which verify they have demonstrated the
required level of skill in each training area. After the eight-week program concludes, students will be able to schedule training time
during the Summer, in order to then volunteer with the Harbormaster team at Wooden Boat Festival.
Project Budget: Based on experience with our sister-program for middle-schoolers, we are requesting and budgeting $2,000 to
complete this program. Funds will be used primarily to cover the operating cost of our primary rescue vessel while conducting on-
water training and to keep the vessel in the water during the course of the program. We will also be using funds to cover the fees
required for students to receive their Boater Safety Cards, to provide class materials (including equipment which students will keep
as part of their regular 'kit'), to purchase required loaner safety gear if any students or their families are unable to purchase their
own, and to purchase Salish Rescue watch caps for each student, which they will earn upon completion of the program. Additionally,
$500 will be set aside as an honorarium for the two instructors. A more detailed budget is located at the end of this document.
Evaluation Plan: Our evaluations will be done in four parts, split between objective and subjective measurements:
1. Our goal is for 100% pass rates on earning State Boater Safety Cards and internal 'check card' completions; we will be tracking
success by how nearly we achieve that goal.
2. We will count attendance during both regular program sessions and at summer events following the conclusion of the
program; we hope to see our students continue with our regular, year-round programming.
3. Students will perform self-evaluations concerning their confidence and knowledge in relevant skillsets at both the start and
end of the program; we hope to see improvement for all students.
4. Instructors will review student growth and performance, as well as provide feedback on ways to improve the program for the
future; we hope to learn from our students as much as they learn from us.
References:
• Daniel Evans is the Wooden Boat Festival Harbormaster, and can speak to our record of preparing students to be volunteers
with his team at Festival. He can be reached at danielgaven@gmail.com
• Keith Williams is the Branch Executive at the YMCA of Jefferson County, and can speak to his observations of our existing
middle school program, which this new program will be modeled after. He can be reached at
kwilliams@olympicpeninsulavmca.org
• Ruby Groussman is a current high-school age Salish Rescue student who has been an active participant in our regular, year-
round programming for the last several years, and can speak to her experience in the programs we've run in partnership with
Community Boat Project's 'Voyaging' program, in which she was also a student. She can be reached at
rubyrazormouth@gmail.com
Program Budget
Item Unit Cost Quantity Total
Washington State Boater Safety Card $10 6 $60
'Salish Rescue' Watch Cap $20 6 $120
Nylon Webbing (100') $65 1 $65
Waterproof Notepad (10 pack) $20 1 $20
Waterproof Paper for Handouts (50 pack) $35 1 $35
Moorage (predicted) $200(monthly) 2 $400
Fuel (predicted) $25 (per hour) 20 $500
Gear Fund $300 1 $300
Honorarium $250 2 $500
Total $2,000