HomeMy WebLinkAboutCONSENT Thriving Grant - Songwriting Works SUI5v4Y1-nb5
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JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Commissioner Heidi Eisenhour
Amanda Christofferson,Grants Administrator
DATE: Apo I Pi, a 0.7-i
SUBJECT: Thriving Communities Small Grants Program Contracts for Execution
STATEMENT OF ISSUE:
Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January.
Attached are contracts for the fifteen community organizations that the County awarded funds to.
ANALYSIS:
The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's
interests. These various projects will bring benefit to many communities.
FISCAL IMPACT:
The County allocated $10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant
program.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners make a motion to approve of the awards.
REVIEWED BY:
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Josh .. eters, County Administrator Date
CONTRACT REVIEW FORM Clear Fomi
(INSTRUCTIONS ARE ON THE NEXT PAGE)
Contract No: TC Award
CONTRACT WITH: Thriving Communities Grant Awardees
Sur ywi itii iyWur kb 2026
Contract For: TC Grant Award Term: Execution-December 31, 2026
COUNTY DEPARTMENT: Auditors Office
Contact Person: Amanda Christofferson
Contact Phone: 360-385-9232
Contact email: amchristofferson@co.jefferson.wa.us
PROCESS: Exempt from Bid Process
AMOUNT: $1250.00 p
Revenue: $1250.00 _ Cooperative Purchase
Expenditure: _ Competitive Sealed Bid
Matching Funds Required: _ Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund # cs n RFP or RFQ
Munis Org/Obj CS57121-410571 ✓ Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: J N/A:n 4ma z ('II4Z C 1 4/8/2026
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: a N/A: fl 4hgait C12, aCw- _4/8/2026
• Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 4/17/2026.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 4/16/2026.
DPA JBL reviewed and approved on 4-16-2026
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
AGREEMENT FOR
2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR SONGWRITING
WORKS EDUCATIONAL FOUNDATION
This Agreement is by and between Jefferson County, Washington (the COUNTY) and
SONGWRITING WORKS EDUCATIONAL FOUNDATION ("SONGWRITING WORKS
EDUCATIONAL FOUNDATION").
WHEREAS, SONGWRITING WORKS EDUCATIONAL FOUNDATION is a non-profit
corporation registered with the Secretary of State of the State of Washington under UBI number 90-
0447753;
WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and
satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a
sense of belonging, so that residents and visitors feel welcomed to share in the many activities,
opportunities, and experiences available across Jefferson County;
WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC)
small grant program;
WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that
required each proposal to contain an evaluation plan;
WHEREAS, SONGWRITING WORKS EDUCATIONAL FOUNDATION submitted a
qualified TC proposal to the Jefferson County Board of Commissioners(BoCC);
WHEREAS, SONGWRITING WORKS EDUCATIONAL FOUNDATION'S qualified
proposal contains an evaluation plan with criteria;
WHEREAS, the BoCC staff reviewed and recommended funding all or part of
SONGWRITING WORKS EDUCATIONAL FOUNDATION's qualified proposal;
WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of
SONGWRITING WORKS EDUCATIONAL FOUNDATION's qualified proposal;
IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the
parties as follows:
1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES
AWARD
a. SONGWRITING WORKS EDUCATIONAL FOUNDATION shall use its capabilities and
utilize up to the total amount of Final TC Award for the approved scope of work for the
Project described in SONGWRITING WORKS EDUCATIONAL FOUNDATION's
proposal for the 2026 fiscal year,a copy of which is attached as Exhibit A.
b. The budget for the Project is described in Exhibit B,attached.
Thriving Communities Grant Award Agreement for SONGWRITING WORKS
EDUCATIONAL FOUNDATION'S Page 1
2. RESPONSIBILITIES OF SONGWRITING WORKS EDUCATIONAL
FOUNDATION
a. No later than January 31, 2027, SONGWRITING WORKS EDUCATIONAL
FOUNDATION shall submit a report to the BoCC Staff describing the final results as
compared to the requirements in the evaluation plan during the term of this Agreement
due.
b. SONGWRITING WORKS EDUCATIONAL FOUNDATION shall maintain books,
records, documents and other evidence that sufficiently and properly reflect all direct and
indirect costs expended by it to perform this Agreement. These records shall be subject to
inspection, review or audit by personnel of both parties, other personnel duly authorized
by either party, the Office of the State Auditor, and federal officials so authorized by law.
All books, records, documents, and other material relevant to this Agreement will be
retained for six years after expiration of agreement. The Office of the State Auditor,
federal auditors, the Jefferson County Auditor, and any persons duly authorized by the
parties shall have full access and the right to examine these materials during this period.
If any litigation, claim or audit is started before the expiration of the six (6) year period,
the records shall be retained until all litigation, claims, or audit findings involving the
records have been resolved. Records and other documents, in any medium, furnished by
SONGWRITING WORKS EDUCATIONAL FOUNDATION to the COUNTY, shall
remain the property of the SONGWRITING WORKS EDUCATIONAL
FOUNDATION, unless otherwise agreed.
3. RESPONSIBILITY OF JEFFERSON COUNTY
a. The COUNTY shall provide SONGWRITING WORKS EDUCATIONAL FOUNDATION
$1250.00 in funding from the Thriving Communities small grant to be used in support
SONGWRITING WORKS EDUCATIONAL FOUNDATION'S qualified program.
b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year.
4. TERM
This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on
December 31,2026,except for the reports required in Section 2,which are due January 31,2027.
5. NO ASSIGNMENT
A parry's interest in this in this Agreement shall not be assigned to any other person.
6. TERMINATION
a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30)
days written notice if expected or actual revenue from the grant is reduced or limited in
any way, or for non-performance of duties under this Agreement, or for any reason.
b. SONGWRITING WORKS EDUCATIONAL FOUNDATION may terminate this
Agreement upon thirty (30) days written notice to the COUNTY. If there is termination
under this clause, the COUNTY shall be liable to pay only for services rendered prior to the
Thriving Communities Grant Award Agreement for SONGWRITING WORKS
EDUCATIONAL FOUNDATION'S Page 2
effective date of termination. If termination covers a period for which payment has already
been made, SONGWRITING WORKS EDUCATIONAL FOUNDATION shall refund to
the COUNTY a pro-rated share of the payment based upon the balance of time remaining in
the paid period,unless otherwise negotiated.
7. HOLD HARMLESS
a. SONGWRITING WORKS EDUCATIONAL FOUNDATION shall indemnify and hold
the COUNTY, and its officers, employees, agents and volunteers (and their marital
communities) harmless from and shall process and defend at its own expense, including
all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law
or equity arising in whole or in part, directly or indirectly, from SONGWRITING
WORKS EDUCATIONAL FOUNDATION's negligence or breach of an of its
obligations under this Agreement; provided that nothing herein shall require
SONGWRITING WORKS EDUCATIONAL FOUNDATION to indemnify the
COUNTY against and hold harmless the COUNTY from claims, demands or suits based
solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers
(and their marital communities), and; provided further that if the claims or suits are
caused by or result from the concurrent negligence of: (a) SONGWRITING WORKS
EDUCATIONAL FOUNDATION's agents or employees; and, (b) the COUNTY, its
officers, employees agents and volunteers (and their marital communities), this indemnity
provision with respect to claims or suits based upon such negligence, and or the costs to
the COUNTY of defending such claims and suits, etc., shall be valid and enforceable
only to the extent of SONGWRITING WORKS EDUCATIONAL FOUNDATION's
negligence, or the negligence of SONGWRITING WORKS EDUCATIONAL
FOUNDATION's agents or employees.
b. SONGWRITING WORKS EDUCATIONAL FOUNDATION specifically assumes
potential liability for actions brought against the COUNTY by SONGWRITING
WORKS EDUCATIONAL FOUNDATION's employees, including all other persons
engaged in the performance of any work or service required of SONGWRITING
WORKS EDUCATIONAL FOUNDATION under this Agreement and, solely for the
purpose of this indemnification and defense, SONGWRITING WORKS
EDUCATIONAL FOUNDATION specifically waives any immunity under the state
industrial insurance law, Title 51 RCW. SONGWRITING WORKS EDUCATIONAL
FOUNDATION recognize that this waiver was specifically entered into pursuant to
provisions of RCW 4.24.115 and was subject of mutual negotiation.
8. INSURANCE
SONGWRITING WORKS EDUCATIONAL FOUNDATION shall obtain and keep in force
during the term of this Agreement the following insurance:
a. Commercial General Liability Insurance. SONGWRITING WORKS EDUCATIONAL
FOUNDATION shall maintain commercial general liability coverage on a form
acceptable to COUNTY Risk Management for bodily injury, personal injury, and
property damage, with a limits of not less than in the amount of at least $1 million per
occurrence, for bodily injury, including death, and property damage; and
Thriving Communities Grant Award Agreement for SONGWRITING WORKS
EDUCATIONAL FOUNDATION'S Page 3
b. Worker's Compensation (Industrial Insurance). SONGWRITING WORKS
EDUCATIONAL FOUNDATION shall maintain workers' compensation insurance at its
own expense, as required by Title 51 RCW, for the term of this Agreement and shall
provide evidence of coverage to COUNTY Risk Management,upon request.
9. INDEPENDENT CONTRACTOR
a. SONGWRITING WORKS EDUCATIONAL FOUNDATION and the COUNTY agree
that SONGWRITING WORKS EDUCATIONAL FOUNDATION is an independent
contractor with respect to the services provided pursuant to this Agreement.
b. Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto.
c. Neither SONGWRITING WORKS EDUCATIONAL FOUNDATION nor any employee
of SONGWRITING WORKS EDUCATIONAL FOUNDATION shall be entitled to any
benefits accorded COUNTY employees by virtue of the services provided under this
Agreement.
d. The COUNTY shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to SONGWRITING WORKS
EDUCATIONAL FOUNDATION, or any employee, representative, agent or
subcontractor of SONGWRITING WORKS EDUCATIONAL FOUNDATION.
e. SONGWRITING WORKS EDUCATIONAL FOUNDATION shall be responsible for all
applicable withholdings, deductions, state industrial insurance, tax reports, business
licenses,registrations, and all other obligations of an independent organization.
Thriving Communities Grant Award Agreement for SONGWRITING WORKS
EDUCATIONAL FOUNDATION'S Page 4
10. SUBCONTRACTING REQUIREMENTS
a. SONGWRITING WORKS EDUCATIONAL FOUNDATION Owns Contract
Performance. SONGWRITING WORKS EDUCATIONAL FOUNDATION is
responsible for meeting all terms and conditions of this Agreement including standards of
service, quality of materials and workmanship, costs and schedules. Failure of a
subcontractor to perform is no defense to a breach of this Agreement. Songwriting Works
Educational Foundation assumes responsibility for all liability for the actions and quality
of services performed by any subcontractor.
b. Subcontractor Disputes. Any dispute arising between SONGWRITING WORKS
EDUCATIONAL FOUNDATION and any subcontractors or between subcontractors
must be resolved with involvement of any kind on the part of the COUNTY and without
detrimental impact on the delivery of contracted goods and services.
11. LEGAL AND REGULATORY COMPLIANCE
While performing under this Agreement, SONGWRITING WORKS EDUCATIONAL
FOUNDATION, subcontractors, and their employees are required to comply with all applicable
local, state and federal laws, codes, ordinances and regulations, including but not limited to:
a. Applicable regulations of the Washington State Department of Labor and Industries,
including WA-DOSH Safety Regulation; and
b. State and Federal Anti-Discrimination Laws.
12. COMPLIANCE WITH LAWS
SONGWRITING WORKS EDUCATIONAL FOUNDATION shall comply with all Federal,
State, and local laws and ordinances applicable to the work to be done under this Agreement.
13. CHOICE OF LAW
The parties agree that this Agreement is entered into in the State of Washington. This Agreement
shall be governed by and construed under the laws of the United States, the State of Washington
and the County of Jefferson, as if applied to transactions entered into and to be performed wholly
within Jefferson County, Washington between Jefferson County residents. No party shall argue
or assert that any state law other than Washington law applies to the governance or construction
of this Agreement.
14. DISPUTES
a. The parties agree to use their best efforts to prevent and resolve disputes before they
escalate into claims or legal actions. Any disputed issue not resolved under this
Agreement shall be submitted in writing within 10 days to the County Risk Manager,
whose decision in the matter shall be final,but shall be subject to judicial review.
b. If either party deem it necessary to institute legal action or proceeding to enforce any
right or obligation under this Agreement, each party in such action shall pay for its own
attorney's fees and court costs.
Thriving Communities Grant Award Agreement for SONGWRITING WORKS
EDUCATIONAL FOUNDATION'S Page 5
c. Any legal action shall be initiated in the Superior Court of the State of Washington for
Jefferson County, subject to the venue provisions for actions against counties in RCW
36.01.050. The parties agree that the parties have the right of appeal from such decisions
of the Superior Court under the laws of the State of Washington.
d. SONGWRITING WORKS EDUCATIONAL FOUNDATION consents to the personal
jurisdiction of the courts of the State of Washington.
15. DISCRIMINATION PROHIBITED
SONGWRITING WORKS EDUCATIONAL FOUNDATION shall not discriminate on the
grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin,
honorably discharged veteran or military status, or the presence of any sensory, mental, or
physical disability or the use of a trained dog guide or service animal by a person with a
disability, unless based upon a bona fide occupational qualification in the selection and retention
of employees,materials, supplies, or subcontractors.
16. INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated
agreement between the COUNTY and SONGWRITING WORKS EDUCATIONAL
FOUNDATION and supersedes all prior negotiations, representations, or agreements written or
oral.
17. PUBLIC RECORDS ACT
Notwithstanding any provisions of this Agreement to the contrary, to the extent any record,
including any electronic, audio, paper or other media, is required to be kept or indexed as a
public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as
may be amended, SONGWRITING WORKS EDUCATIONAL FOUNDATION agrees to
maintain all records constituting public records and to produce or assist the COUNTY in
producing such records, within the time frames and parameters set forth in state law.
SONGWRITING WORKS EDUCATIONAL FOUNDATION further agrees that upon receipt of
any written public record request, SONGWRITING WORKS EDUCATIONAL FOUNDATION
shall, within two business days, notify the COUNTY by providing a copy of the request per the
notice provisions of this Agreement.
This Agreement and any reports submitted by SONGWRITING WORKS EDUCATIONAL
FOUNDATION are subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56.
18. RECORDS RETENTION AND AUDIT AUTHORIZATION
a. A minimum of six years, SONGWRITING WORKS EDUCATIONAL FOUNDATION
shall maintain documented proof of payments made, contracts executed and other
expenditures authorized under your Agreement with COUNTY.
b. Upon reasonable notice, SONGWRITING WORKS EDUCATIONAL FOUNDATION
shall provide access to the COUNTY or State representatives to audit records related to
Thriving Communities Grant Award Agreement for SONGWRITING WORKS
EDUCATIONAL FOUNDATION'S Page 6
the funds provided to SONGWRITING WORKS EDUCATIONAL FOUNDATION
under this Agreement.
19. NO SEVERABILITY
The terms of this Agreement are not severable. If any provision of this Agreement or the
application of this Agreement to any person or circumstance shall be invalid, illegal, or
unenforceable to any extent, the remainder of this Agreement and the application this Agreement
shall not be enforceable.
20. SURVIVAL
Those provisions of this Agreement that by their sense and purpose should survive the term of
this Agreement shall survive the term of this Agreement for a period equal to any and all relevant
statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions
begun within that period. Without limiting the generality of the preceding sentence, and for the
avoidance of doubt,the provisions that survive the term of this agreement include: (a) controlling
law; (b) insurance; and, (c) indemnification.
21. AMENDMENT, MODIFICATION AND WAIVER
a. This Agreement may be not be amended or modified to change the approved scope of
services in the Final TC Award.
b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall
have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive
any clause or condition of this Agreement.
c. Any alteration, amendment, modification, or waiver of any clause or condition of this
Agreement is not effective or binding unless made in writing and signed by the BoCC or
their delegee.
SIGNATURES ARE ON THE FOLLOWING PAGE
Thriving Communities Grant Award Agreement for SONGWRITING WORKS
EDUCATIONAL FOUNDATION'S Page 7
JEFFERSON COUNTY WASHINGTON SONGWRITING WORKS EDUCATIONAL
FOUNDATION
Board of COUNTY Commissioners
Jefferson COUNTY,Washington
By:
By: Signature
Heidi Eisenhour,Chair Date
Name:
By:
Greg Brotherton,Member Date Title:
Date:
By:
Heather Dudley-Nollette, Member Date
SEAL:
ATTEST:
Carolyn Gallaway,CMC Date
Clerk of the Board
Approved as to form only:
4-16-2026
, Date
Thriving Communities Grant Award Agreement for SONGWRITING WORKS
EDUCATIONAL FOUNDATION'S Page 8
EXHIBIT A- SCOPE OF WORK
SONGWRITING WORKS EDUCATIONAL FOUNDATION has been awarded $1250.00 (the
"Final TC Award"), after recommendation by the TC staff. Songwriting Works Educational
Foundation shall use the Final TC Award consistently with its response to the request for
proposal submitted.
A true and correct copy of the SONGWRITING WORKS EDUCATIONAL FOUNDATION's
response to the request for proposal is attached as Exhibit C.
Thriving Communities Grant Award Agreement for SONGWRITING WORKS
EDUCATIONAL FOUNDATION'S Page 9
EXHIBIT B—BUDGET
SONGWRITING WORKS EDUCATIONAL FOUNDATION has been awarded$1250.00 (the
"Final TC Award"), after recommendation by the TC staff. Songwriting Works Educational
Foundation shall use the Final TC Award consistently with its response to the request for
proposal submitted to the BOCC.
A true and correct copy of the SONGWRITING WORKS EDUCATIONAL FOUNDATION's
response to the request for proposal is attached as Exhibit C.
Applicant: Songwriting Works Educational Foundation
Contact: Judith Kate Friedman
Address: 2023 East Sims Way#271, Port Townsend, WA 98368
Phone:
Email: songwritingworks@gmail.com
Thriving Communities Grant Award Agreement for SONGWRITING WORKS
EDUCATIONAL FOUNDATION'S Page 10
Exhibit C
SONGWRITING WORKS EDUCATIONAL FOUNDATION'S PROPOSAL
Request for Proposal (RFP) starts after this page
Thriving Communities Grant Award Agreement for SONGWRITING WORKS
EDUCATIONAL FOUNDATION'S Page 11
Jefferson County Thriving Communities Small Grant 2025
SONGWRITING WORKS EDUCATIONAL FOUNDATION (501c3)
PROPOSAL for Funding for 2026 Programs serving Jefferson County
Funding Request: $2,000
For: Make Music Day 2026
Project Overview: Introduction: Make Music Day will mark the start of summer on June 21, 2026 with a
day of celebration, participation, and performances—free for all. Everyone—from professional musicians to
people who've never picked up an instrument or sung out loud—will be invited to participate at event venues
in Port Townsend, Chimacum, Quilcene,and Port Ludlow. Cafés, clubs, cideries and vineyards, hotels, and
outdoor gathering places will fill with music-makers, listeners, and learners of all ages.And homegrown
music will be encouraged in backyards,on porches, at schools, care facilities, and farms. From jazz to folk,
hip-hop to classical, improv and spoken word to rock, pop, blues,choro, country, and more, we'll explicitly
honor the diverse cultural heritages and musicians in our region as we celebrate the power of music in
community, promoting a sense of belonging for locals and visitors alike.
Community Impact: Music brings people together. It lifts spirits, moves bodies, minds, and emotions,
"heals the soul," instigates joy, increases neural and social connections, and promotes cultural exchange
and life-long learning. By making music and creating together,we teach, learn, collectively enjoy and
appreciate each other. Music engages all parts of the human brain. Physical, cognitive,and emotional/
mental health benefits of music participation are well-researched and documented with"social
prescriptions"for music by health professionals now on the rise. Songwriting Works brings 35 years of
experience producing workshops,festivals, concerts, recordings, and other learning opportunities where
groups diverse in age and culture collaborate together.We're pleased to be bringing Make Music Day, one
of our most popular local programs, back to Jefferson County. From awakening the creative, to encouraging
the shy, to bridging generation gaps to celebrating differences in culture, language, style, and imagination,
Make Music Day will catalyze more fun, empowerment, and vitality for all.
Project Scope Statement: 45+ professional individual musicians will share music, teach classes, and
instigate music-making at 15 arts, community, and non-traditional venues across the county. They'll engage
500+ participants in concerts, sing-alongs,jam sessions, song swaps, music classes, a harmonica blow-out
at Pope Marine Plaza and instrument giveaways with the support of the national Make Music Alliance. The
songwriters,composers,teaching artists and mentors who will form the core of our team are skilled at
empowering and champion the musician in everyone. Our number estimates are based upon Songwriting
Works'successful Make Music Day festivals in 2016-18, the last of which drew 800 participants to 27
venues. Our 2026 event will have fewer venues, ensuring larger numbers for performers and venue hosts,
and more robust inter-active opportunities for participants.At the same time, a wider geographic scope will
reach E. Jefferson County residents opportunities closer to where they live.All public venues will be ADA
accessible, chosen for their commitment to welcoming people of all cultures, languages,age groups, and
lifeways. Events will be free of charge(donations gratefully accepted). Key events will be ASL interpreted.
Timelines and Milestones: Jan: Reactivate/expand our network of performing musicians, music teachers,
volunteers,community partners, and sponsors. Past partners include Matt Sircely and Christopher Bricker
(references), KPTZ, Crossroads Music, PT Farmer's Market, Key City Public Theatre,Jefferson County
Library, NW Maritime Center, PT Cotton Building, Rainshadow Recording, Cotton Building,the Leader and
Corvus Crafts. New 2026 venues invited will include Finnriver,The Hive, Quilcene Community Center, Keg
and I, Port Ludlow Performing Arts,The Recovery Cafe, HJ Carroll Park. Funding from ArtsWA and Allen
Family Philanthropies'Community Accelerator Grant(via ArtsFund)will match this request,which allows
expansion of community engagement beyond Port Townsend. Invitations to advisors,to help widen cultural,
economic, and geographical diversity of musicians, volunteers and participants,will include Main Street,
JCIRA, Ow1360, Jefferson Healthcare, Well-Organized/Black Lives Matter of Jefferson County, Centrum(re
expanding musicians network),The Beacon, Jefferson Community Foundation. Inclusion and accessibility
advisors: D.A.R.T., OlyCap, Jumping Mouse, Gathering Place, The Benji Project, O3A, local care and
senior living communities. Feb/Mar: Make Music Alliance collaboration (see reference) includes Make
Music Day app training, instrument giveaways. Save the dates;Volunteer drive.April/May: bi-weekly
volunteer meet-ups turn weekly after Memorial Day. Press releases, signage/graphics(including on transit),
social and print media previews. Video/streaming crew secured. June:Accelerate outreach and media.
June 21 event 10am-8pm (with some later by venue discretion). Late Jun/Jul: Wrap-Up: celebration party,
thank you, community surveys, musician and partner evaluations, media coverage shared.Sustainability
plan includes pledges of participation and support for next year. Keep in touch with network that's emerged.
Organization Profile: Founded in 1990 and operating as an independent 501c3 charitable education
organization since 2009, Songwriting Works Educational Foundation's mission is to restore joy, hope,
vitality, and community through story and song. We fulfill our mission by engaging participants across
generations and across the continuum of physical, cognitive and emotional capacities. Our award-winning
research-vetted programs are internationally recognized for innovation in the fields of community arts
education,creative aging, and arts in healthcare. Guided by Songwriting Works'8 Principles of Creative
Engagement(access, inclusion,originality, authenticity, respect, reciprocity, restoration and celebration),
our programs support professional songwriters to engage with community participants in musical
collaboration, collective songwriting and performance. In addition to workshops and training, Songwriting
Works produces events and recordings.We are a female-founded and led organization, dedicated to
serving the underserved. 50%of our current team-board-volunteers identify as LGBTQIA and as people
with divergent physical, neuro-cognitive and/or emotional capacities. We are growing our board and team
to reflect the wider cultural, racial, and generational diversity we value.
Project Budget: $53,250 of which $35,700 is in-kind.This Thriving Communities grant request specifically
supports personnel expenses(see attached budget, details in columns; Matching funders named above.)
Evaluation Plan: We will measure success by the number and diversity of participants, musicians and
partners engaged, including geographically, assessed via surveys, conversations, and written evaluations.
Equally important,we'll asses how well each venue, workshop, concert etc. matched our core values and 8
principles (above)especially in terms of access, inclusion, originality, mutual respect, and reciprocity.
References: Christopher Bricker DJ, Show Host&Community Relations Lead for KPTZ 91.9 FM
(KPTZ.org), President, Songwriting Works Board of Directors cbrickerl@mac.com
Matt Sircely, Mandolinist, Songwriter, Performer,Writer, Music Curator,JeffCo Farmer's Markets, Certified
Songwriting Works Facilitator
Aaron Friedman,* Executive Director, Make Music Alliance, Inc. aaron@makemusicday,org
(646)657-9709 www.makemusicday.orq (*not a relation to Judith-Kate)
Thank you for your consideration
Estimated
Request to Donated
Songwriting Works MAKE pro ram JeffCo Other Total Project
MUSIC DAY Jefferson County 2026 g Thriving sources services in Budget
Revenues I Communities kind
i_
ANTICIPATED REVENUES -CASH and 1N-KIND
Cash Donations-at MMD-PT HQ SW website event page,Venmo $700 $700
Government Grant-ArtsWA $1000 $1,000
Government Grant-Jefferson County(This Request) $2000 $2,000
Government Grant-PTAC(pending) $2000 $2,000
~—
Foundation Grant-Joe and Hellen Darion Foundation(secured) $1000 $1,000
Foundation Grant-Allen Family Philanthropies admin by ArtsFund(secured) $2000 $2,000 _
Other Foundation Grants-Pending $6350 $6,350
Local Business Sponsors cash donations $1000 $1,000
Individual Donations-Songwriting Works $1500 $1,500
Subtotal Cash Revenue $700 S2000 $14850 $17,550
In-Kind-Musicians/Guest Artists donating their time(55 artists incl band
members x 3 hrs @$100/hr=$16,500)plus artist's mileage(estimate $17060 $17,060
800mi@70c/ml=$295)
In-Kind-Volunteers(20 vols x 12 h @$34.79/h=$8350) 1 $8350 1 $8,350 _
In-Kind-Partners(4 x 12h @$50=$2400) i $2400 $2400
In-Kind Make Music Alliance Technical Support(beyond national registration $1200 $1200
fee line 17)includes access to Support on web portal,mentoring,
In-Kind-Instruments Donations(new,via Make Music Alliance)(e.g.drum $1190 $1,190
sticks,harmonicas)(120 pieces @$7=$1190)
In-Kind-Local Business Sponsors incl media ads,print services,video j
document,live stream,sound system/tech at select venues,meet-ups pre- I $5500 $5,500
event and celebration space donated)
Subtotal In-Kind/Donations $35700 $35700
TOTAL PROJECT INCOME(lines 13 and 19) _ $700 $2000 $14850 $35700 $53,250
0000001
ANTICIPATED EXPRNSF_S
Project Team:Director(85h @$80/h=$6800) $500 $6300 $6800 1
Project Team:Publicist/Graphics/Soc Media(20h @S75/h$1500) $500 $1000 $1500
Project Team:Event Production Manager(70h @$60/h=$4200) $500 $3700 $4200
Project Team:2 Assistants(30h @S30/h x2=$1800) $500 $1,300 $1800
Project Team:A/V Live Stream,Document,Edit(35h @S75/h42625) $150 $150
Media,Airtime,Print(Handbills,Posters,Print Ads,not donated) $1,500 $1500
Hospitality for Artists,Crew(at Day of Event and Meet-Ups) $450 $450 $250 $1150
Supplies(easel,pad,markers,audio recorder) _ $250 $350 $350
Venues-Event Insurance $100 $300 $400
Subtotal Cash Expenses $19875
IN-KIND Goods and Servirp
In-Kind-Services Donated inci Artists mileage(lines 14,15,16) $29010 $29010
In-Kind-Goods inci Instruments and Space Donated(see lines 17,18) $6,690 $6690
In-Kind-Venues-Cotton Bldg, Crossroads Music,etc. venue venue
donated donated
Subtotal In-Kind $35700 $35700
TOTAL PROJECT EXPENSES $700 $2000 $14850 $35700 S53250
0000002
October 24, 2025
MAKE
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Tvn/e 21 To Whom It May Concern:
I am pleased to submit this letter in support of Songwriting Works,and their application
to the Thriving Communities grant program to produce a Make Music Day celebration
MAKE MUSIC ALLIANCE on June 21, 2026 throughout Jefferson County.
I801 Dorchester Ave,#1K Make Music is a free celebration of music around the world on June 21. Launched in
1982 in France as the Fête de la Musique, it is now held on the same day in more than
Brooklyn,NY 11226 USA
2,000 global cities,uniting every kind of musician—young and old,amateur and
professional,of every musical persuasion—in public spaces throughout each city.It's
Tel+1 (646)657-9709
truly open to everyone,since even people who don't consider themselves the least bit
oaron@makemusicday.org musical can join free harmonica lessons,bucket drumming workshops,and other
www.makemusicday.org participatory events using donated instruments provided by the Make Music Alliance.
My staff and I worked with Songwriting Works for three years on Make Music Port
Board of Directors Townsend, and were tremendously impressed with their ability to galvanize the whole
community through music.Their Make Music event in 2018 included 27 separate
Andrea Berman venues and more than 800 participants of all ages! Sadly the event went on hiatus
Aaron Friedman during the pandemic, but we are excited it is finally returning, and spreading beyond
Port Townsend to include Chimacum, Quilcene, and Port Ludlow.
Andy Horwitz
Anne Katz Judith-Kate and her team are perfectly positioned to champion Make Music Day in
Jefferson County and make it a landmark of the region's cultural calendar.We look
Mox Lester
forward to working with her in 2026.
Victor Pineiro
I respectfully urge your support for their application.
Mike Rosenthal
Aish Sinho Sincerely,
Aaron Friedman
Executive Director, Make Music Alliance