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Home My WebLink AboutCONSENT Hearing Notice re Additional Budget Appropriation EDITED JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Deputy Clerk of the Board DATE: April 27, 2026 SUBJECT: HEARING NOTICE re: Proposed Appropriations/Extensions Additional 2026; Various County Departments; Hearing Scheduled for Monday, May 11, 2026 at 10:30 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various county departments have requested changes to their respective 2026 budgets. This set of proposed budget changes is referred to as Additional 2026 Appropriations. Per RCW 36.40.140, the Board of County Commissioners must hold a public hearing on May 11, 2026 at 10:30 a.m. regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice will be published in the Port Townsend Leader on April 29 and May 6, 2026. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Approve the attached Hearing Notice so that it may be published in the newspaper of record ahead of the anticipated May 11, 2026 hearing. REVIEWED BY: U54: 35U.44 Lf(a3(9‘ Jo . Peters, County Administrator Date Please publish(2)times: April 29, and May 6, 2026 Contact Person: Adiel McKnight Bill to: Jefferson County Commissioners P.O. Box 1220 Port Townsend, WA 98368 NOTICE OF PUBLIC HEARING Additional Budget Appropriation 2026; Various County Departments; Hearing scheduled for Monday, May 11, 2026 at 10:30 a.m. in the Commissioners Chambers (HYBRID) NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of Commissioners for MONDAY,May 11, 2026 at 10:30 a.m. in the Commissioners' Chambers, County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368 (HYBRID).Notice of said hearing is to be published in the official newspaper of Jefferson County. Various County Departments have requested increases to their 2026 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. The information is available for viewing on the County website by visiting: www.co.jefferson.wa.us and follow this pathway—Services—Laserfiche Web Portal (usemame and password is: public)- Board of Commissioners—BOCC Agenda Packets—2026 Weekly Agenda Items—05 May 2026— 051126—HEARING re Addl Budget Appropriations You are welcome to participate in this hearing. You will need to join the meeting by 10:30 a.m. using the following methods: VIRTUALLY: Via the following Zoom, link: https://zoom.us/j/93777841705, PHONE: Dial 1-253-215-8782 and enter access code: 937-7784- 1705#and press *9 to"raise your hand"to be called upon. Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384,or IN-PERSON at 1820 Jefferson Street,Port Townsend, WA 98368(Commissioners Chambers) In addition, written testimony is also invited beginning on April 27, 2026 and ending on May 11, 2026 at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to: ieffbocc@co.jefferson.wa.us You may view testimony received by visiting: www.co.jefferson.wa.us and following this pathway—Services—Laserfiche Web Portal (username and password is: public)— Board of Commissioners—BOCC Agenda Packets—2026 Weekly Agenda Items— 05 May 2026— 051126—HEARING re Addl Budget Appropriations You can also Mail your testimony to: Jefferson County Commissioners' Office; P.O. Box 1220, Port Townsend, WA 98368. Written testimony must be received by the Board of County Commissioners by the end of the hearing testimony period. Signed this 27th day of April, 2026 JEFFERSON COUNTY BOARD OF COMMISSIONERS /S/Greg Brotherton, Chair STATE OF WASHINGTON COUNTY OF JEFFERSON RESOLUTION APPROVING 2026 ADDITIONAL BUDGET RESOLUTION NO. APPROPRIATIONS FOR VARIOUS COUNTY DEPARTMENTS WHEREAS,the Jefferson County Board of Commissioners did on the 27th day of April 2026,declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets;and such sources include unanticipated revenues received from fees,or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year;and WHEREAS, RCW 36.40.100 authorizes supplemental appropriations, provided"the board shall publish notice of the time and date of the meeting at which the supplemental appropriations resolution will be adopted, and the amount of the appropriation, once each week, for two consecutive weeks prior to the meeting in the official newspaper of the county,"and WHEREAS, a supplemental appropriation for 2026 Additional Appropriation is necessary as described in the table below: eneral Fund-001 Revenue Expense One- One- Dept Dept Name Description time Ongoing time Ongoing 021 Elections Secretary of State Award 80,000 Ballot Boxes 23,847 MS Office 365 License Renewal 56,153 261 Operating Transfer Transfer to Parks 87,125 Total General Fund 80,000 - 167,125 - other Funds Revenue _ Expense One- One- Fund Fund Name Description time Ongoing time Ongoing 104 Hava 3 Grant Ballot Box Installations 86,410 Transfer In,Rents&Leases, 174 Parks&Recreation Reduce Private Contributions 19,119 S&B, Interfund Rents,Supplies, Insurance,Supplies 132,081 Total Other Funds 19,119 - 86,410 132,081 Total Appropriations 99,119 - 253,535 132,081 WHEREAS, the Jefferson County Board of Commissioners did on the 27th day of April,2026, set a hearing on said need for the 11th day of May 2026,at the hour of 10:30 a.m. in the County Commissioners' Chamber,Courthouse,Port Townsend,Washington, (Hybrid); and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on April 29,2026 and May 6, 2026 in the official newspaper of Jefferson County;and WHEREAS, this being the time and place set forth for said hearing and no objection or objection was interposed. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY,STATE OF WASHINGTON: Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the above "Whereas"clauses as Findings of Fact. Section 2. Supplemental Budget Appropriations Approved. The Supplemental Budget Appropriations above is hereby approved. Section 3. Severability. If any section, subsection, sentence, clause, phrase or section of this resolution or its application to any person or circumstance is held invalid, the remainder of this resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 4. Effective Date. This resolution is effective upon adoption. Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-800(19). (SIGNATURES FOLLOW ON THE NEXT PAGE) Page 2 of 3 APPROVED this 11tb day of May,2026 JEFFERSON COUNTY SEAL: BOARD OF COMMISSIONERS ATTEST: Greg Brotherton, Chair Heidi Eisenhour, Member Carolyn Gallaway,CMC, Date Clerk of the Board Heather Dudley-Nollette,Member Approved as to form only: Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney Page 3 of 3 Budget Appropriations are set by the Budget Calendar. They are also referred to as budget amendments. Budget Appropriations give fund directors and managers to adjust their budget throughout the year due to changes in revenues and expenditures. The budget appropriations are submitted to the BoCC staff. These are then given to the Finance Manager for review and discussions as needed. Once they have been reviewed, they are returned with a summary to the BoCC to setup a public hearing. Notice of the public hearing is advertised for two weeks in the County’s designated publication. During the public hearing, the Finance Manager presents the appropriations to the BoCC and answers questions. The public has the opportunity to participate. The BoCC can then make a motion to accept the appropriations. To complete the process, once the resolution has been signed, the Chief Accountant updates the budget in Munis Financial. The Revised Budget reporting column is the original budget and the appropriations amount. 2026 Budget Appropriations Additional May 2026 General Fund - 001 Dept Dept Name One-time Ongoing One-time Ongoing 021 Elections Secretary of State Award 80,000 Ballot Boxes 23,847 MS Office 365 License Renewal 56,153 261 Operating Transfer Transfer to Parks 87,125 Total General Fund 80,000 - 167,125 - Other Funds Fund Fund Name One-time Ongoing One-time Ongoing 104 Hava 3 Grant Ballot Box Installations 86,410 174 Parks & Recreation Transfer In, Rents & Leases, Reduce Private Contributions 19,119 S&B, Interfund Rents, Supplies, Insurance, Supplies 132,081 Total Other Funds 19,119 - 86,410 132,081 99,119 - 253,535 132,081 Total Appropriations Description Revenue Expense Description Revenue Expense Reset Request fo r Budget Appropriation/Extension and Amendment Department/Fund Name: PUBLIC WORKS - PARKS & RE~R_EATION ~UNO 174 (PAGE 1) Revenue: A revenue source (i.e. grant, new fee) has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj # Description Current Budget Appropriation Appropriation Amended. Budget 174 17439700 397010 TR FROM GF $ 750,000.00 $87,125.00 $ 837, 125.00 174 17436240 362500 RENTS & LEASES (SHORT TERM) $ 0.00 $6,800.00 $6,800.00 174 17436700 367000 PRIVATE CONTRIBUTIONS $151,200.00 -$ 74,806.00 $76,394.00 $ 0.00 TOTAL REVENUE: $ 901,200.00 $ 19,119.00 $ 0.00 $920,319.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund# Org# Expenditure Obj # Description 001 OT59700 597174 TR TO PARKS & REC $ 750,000.00 $87,125.00 $837,125.00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS (Non General Fund): Is there enough Fund Balance to cover this additional expenditure? n- [2]No One-time On-going Fund# Org# Expenditure Obj # Description Current Budget Appropriation Appropriation Amended Budget 174 17457100 101000 SALARIES & WAGES $ 157,538.00 $34,857.00 $ 192,395.00 174 17457100 200000 PERSONNEL BENEFITS $57,121.00 $5,416.00 $62,537.00 174 174557100 450500 INTERFUND RENTS $11,092.00 $ 38,827.00 $49,919.00 174 17457520 310000 OPERATING SUPPLIES $4,900.00 $3,600.00 $8,500.00 174 17457680 101000 SALARIES & WAGES $287,297.00 -$ 4,568.00 $ 282,729.00 174 17457680 200000 PERSONNEL BENEFITS $132,307.00 -$ 644.00 $131,663.00 TOTAL EXPENDITURE: $ 650,255.00 $ 0.00 $ 77,488.00 $ 727,743.00 TO: If the expenditure is providing a revenue source to another co unty fund, identify the receiving fund information. Fund# Org# Revenue Obj # Description 17439700 $ 0.00 Reason for budget appropriation: ' See page (2). C ~ ) • I . Submitted by (Elected Official/Department Head): IJTf- Date: 'fl~!7/2s>~ J Budget Year: 2026 Quarter: 2 Reset Request fo r Budget Appropriation/Extension and Amendment Department/Fund Name: PUBLIC WORKS- PARKS & RECREATION FUND 174 (CONTINUED-PAGE 2) Revenue: A revenue source (i.e. grant, new fee) has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj # ~ Description _ Current ~udget Apl)ropriation ~1>1>rc:11>riation Amended Budget - $ 0.00 $ 0.00 $ 0.00 $ 0.00 TOTAL REVENUE: $ 0.00 $ 0.00 $ 0.00 $ 0.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund# Org# Expenditure Obj # Description $ 0.00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS (Non General Fund): Is there enough Fund Balance to cover this additional expenditure? n- [2:]No One-time On-going Fund# Org# Expenditure Obj # Description Current Budget Appropriation Appropriation Amended Budget 174 17457680 460000 INSURANCE $21,000.00 $28,093.00 $49,093.00 174 17457680 470100 UTILITIES $63,500.00 $26,500.00 $90,000.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 TOTAL EXPENDITURE: $84,500.00 $ 0.00 $54,593.00 $139,093.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund# Org# Revenue Obj # Description $ 0.00 Reason for budget appropriation: j Par~~ and Rec received a 25% or $250,00~ general fund revenue reductio_n in 202t, but I ilas direc_ted to continue to provide status quo services t? allow time for private fund raising. Additional L TAC funds and private funoraisinq netted $176,394. At the Apnl 10, 20~~ al meeting of the BoCC, Parks and Rec proposed service and expenditure reductions totaling $87,125. The BoCC rejected this proposal and subsequently moved to allocate~ eme ncy general fund appropriation of $87,125. This appropriation funds status quo services in 2026. I • Submitted by (Elected Official/Department Head): t'J"- . Date: tfl.1_..~11.,o~ l- 'J ...., Budget Year: 2026 Quarter: 2