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HomeMy WebLinkAboutAGENDA AND PACKET MATERIAL1 AGENDA Jefferson County Board of Commissioners Regular Meeting – Monday, April 27, 2026 at 9:00 a.m. This is a Hybrid meeting: Virtual and In-Person Attendance at Jefferson County Courthouse – Commissioners’ Chambers 1820 Jefferson Street, Port Townsend, WA Heather Dudley-Nollette, District 1 | Heidi Eisenhour, District 2 | Greg Brotherton, District 3 – Chair To view Agenda items, meeting materials and comments received, click here: www.co.jefferson.wa.us – Services Laserfiche Web Portal (username and password is: public)– Board of Commissioners – BOCC Agenda Packets 2026 Weekly Agenda Items – Month of the meeting – Day of the meeting You can join this meeting by using the following methods: In the event of technical difficulties, at least one of the methods above will be accessible to the public. Please try all methods first before calling 360-385-9100 to report any issues. Individuals may provide Public Comment using the following methods: Video: Refer to meeting instructions above Audio-only: Refer to meeting instructions above Email: You may submit comments/correspondence to us at: jeffbocc@co.jefferson.wa.us up through 11:59 p.m. the day before the meeting. Public Comment Periods are dedicated to listening to the public. Each person may address the Board one time during these periods. To ensure equal opportunity for the public to comment, all comments shall be limited to 2 or 3 minutes per person, depending on the volume of public in attendance. Some Agenda items may have additional Public Comment Periods – these comment periods are for listening to comments specific to that Agenda item. The Chair may add additional Public Comment Periods throughout the meeting. 9:00 a.m. CALL TO ORDER 9:01 a.m. PUBLIC COMMENT PERIOD – ALL TOPICS Zoom Meeting: https://zoom.us/j/93777841705 This option will allow you to join the meeting live. You will need to enter an email address. If you wish to provide public comment, click on the hand icon at the bottom of the screen to “raise your hand.” Participation will be up to the Chair and Clerk Audio-only: Dial: 1-253-215-8782 and use Webinar ID: 937-7784-1705# This option will allow you to listen to the meeting live. If you wish to provide public comment, press *9 to “raise your hand.” Participation will be up to the Chair and Clerk Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384. If you need special accommodations, please contact our office 24 hours in advance. In-person: You are welcome to join this meeting in-person. Agenda: April 27, 2026 2 No set time APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda, at the request of any of the Commissioners). 1. HEARING NOTICE re: Proposed additional Budget Appropriations/Extensions; Various County Departments; Hearing to be held at 10:30 a.m. on May 11, 2026 in the Commissioners Chambers located at 1820 Jefferson St. Port Townsend, WA 98368 (HYBRID) 2. RESOLUTION NO. ___ re: Declare certain personal property as surplus, authorize disposal and remove from the Annual inventory of the Capitalized Fixed Assets – Public Works 3. AGREEMENT re: Thriving Communities Small Grants Program; Make Music Day 2026 Event; $1,250; Auditor’s Office; Songwriting Works Educational Foundation 4. AGREEMENT re: Thriving Communities Small Grants Program; Providing opportunities to experience the arts; $250; Port Townsend School of the Arts DBA Northwind Art 5. AGREEMENT re: Thriving Communities Small Grants Program; BIPOC Family Program Expansion Project 2026; $1,250; Olympic Peninsula Young Men’s Christian Association 6. AGREEMENT re: Thriving Communities Small Grants Program; Replacing playground equipment; $500; Swan School 7. AGREEMENT re: Thriving Communities Small Grants Program; After school program; $500; Salish Rescue 8. AGREEMENT re: Thriving Communities Small Grants Program; Youth concert series; $750; The Production Alliance (TPA) 9. AGREEMENT re: Thriving Communities Small Grants Program; After school program; $500; The Benji Project 10. AGREEMENT re: Thriving Communities Small Grants Program; Free indoor/outdoor concerts in Port Townsend; $500; Port Townsend Summer Band 11. AGREEMENT re: Thriving Communities Small Grants Program; Concert for youth to be held at Chimacum High School; $500; Port Ludlow Performing Arts 12. AGREEMENT re: Thriving Communities Small Grants Program; Meet me at the Café event; 500; Dove House Advocacy Services 13. AGREEMENT re: Thriving Communities Small Grants Program; Purchasing awards for Grand Parade; $500; Rhododendron Festival Association 14. AGREEMENT re: Thriving Communities Small Grants Program; Maritime skills programs for youth; $500; Puget Sound Voyaging Company DBA Community Boat Project 15. AGREEMENT re: Thriving Communities Small Grants Program; Food youth attending the 2026 Earn to Learn in Port Townsend and Chimacum; $500; OWL360 16. AGREEMENT re: Restorative Justice Program; $6,800; Therapeutic Courts; Peninsula Dispute Resolution Center 17. AGREEMENT re: Scholarships and Awards program; $2,000; Public Health; Jefferson County 4-H 18. AGREEMENT re: On-call building services consultant; Update to fee schedule and services only; Department of Community Development; BHC Consultants LLC 19. ADVISORY BOARD RESIGNATION re: Parks and Recreation Advisory Board (PRAB); District 2 Representative Marianne Walters 20. ADVISORY COMMITTEE APPOINTMENT re: Local Emergency Planning Committee LEPC); Jefferson Transit Authority Representative – Amy Hall Agenda: April 27, 2026 3 21. APPROVAL OF MINUTES: Regular Meeting Minutes of April 6 and 20, 2026, and Special Meeting Minutes of April 8, 2026 (Joint PIF), and April 10, 2026 (Joint Parks and Recreation) 22. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated April 27, 2026 and totaling 734,322.57 No set time PROCLAMATION re: Proclaiming May 2026 as Amyotrophic Lateral Sclerosis ALS) Awareness Month Debra Bretey No set time PROCLAMATION re: Proclaiming May 3-9, 2026 as National Correctional Officers Week Andy Pernsteiner, Sheriff David Fortino, Jail Superintendent 10:00 a.m. DISCUSSION and POTENTIAL ACTION re: Proposed Resolution to add Measure to August Primary Ballot for County Parks and Recreation Levy Lid Lift 2027-2032 – RESOLUTION NO. ___ re: In the matter of adoption of a Resolution to approve a Levy Lift Josh Peters, County Administrator No set time DISCUSSION and POTENTIAL ACTION re: HB2442 – Revenue tools for 10:45 a.m.) local government and potential applications for Jefferson County Heidi Eisenhour, Commissioner Dist. 2 Jeff Chapman, Assessor Stacie Prada, Treasurer Apple Martine, Public Health Director No set time COMMISSIONERS BRIEFING SESSION 12:00 p.m. ELECTED AND DIRECTORS MEETING Legislative recap Roundtable No set time RECESS 1:30 p.m. AFTERNOON SESSION 1:30 p.m. to 2:00 p.m. EXECUTIVE SESSION with the County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA) and Central Services Director, DCD Director, and DCD Administrator re: Potential/Actual Litigation; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(i) DISCUSSION, POTENTIAL ACTION with PUBLIC COMMENT re: TOPIC OF THE EXECUTIVE SESSION Agenda: April 27, 2026 4 2:00 p.m. DISCUSSION and POTENTIAL ACTION re: Environmental Health Fund 160; Siting of sani-can in the vicinity of Mill Road and Larry Scott Trail Apple Martine, Public Health Director No set time ADDITIONAL DISCUSSION ITEMS Review current Board vacancies Review and potential action re: Boards & Committee assignments No set time ADJOURNMENT (Adjourn by 2:50 p.m.) COMMISSIONERS MEETING SCHEDULE The Week of April 27, 2026 A snapshot of the meetings the Commissioners will be attending this week are notated below, and are subject to change. If you would like to get more information on these meetings, please contact the Commissioners’ Office at 360-385-9100 or send us an email at: jeffbocc@co.jefferson.wa.us Monday, April 27, 2026 9:00 a.m. BOCC Meeting - Board 12:00 p.m. Electeds/Directors Coordination Meeting – Board 12:00 p.m. Hood Canal Bridge Management Committee Meeting - Heather Tuesday, April 28, 2026 3:00 p.m. Climate Action Committee - Heather Wednesday, April 29, 2026 12:00 p.m. Salish Behavioral Health Administrative Services Organization Youth Summit - Heather 3:30 p.m. Jefferson Conservation District – Joe Holtrop Retirement - Heidi Thursday, April 30, 2026 Friday, May 1, 2026 11:30 a.m. 4th Grade Class Visits to the Courthouse - Heather 12:30 p.m. KPTZ – Greg The County has various Boards and Committees that are subject to the Open Public Meetings Act (OPMA). Agendas for those meetings will be posted to the Jefferson County website calendar 24 hours prior to the start of the meeting. Agendas will contain information on how to provide public comment, meeting access, and meeting materials (if available). For more information, go to: www.co.jefferson.wa.us and click on the Calendar tab. COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request Vacancies for Boards and Committees Boards and Committees of Members # of Position or Vacancy District OPMA Vacancies Upcoming Vacancies w/this year 1)Community Resources Transportation& Housing 1)City Council, (1)Community Behavioral Health Advisory Committee 9 3 Member at Large Yes no terms Board of Equalization 3(one alternate) 0 Yes Civil Service Commission 3+Chief Examiner 0 Yes 1)11/18/25 Clean Water District Advisory Council 9 1 District#3 Yes Climate Action Committee 15 0 Yes 2)12/31/26 1)Open Interest Anadromous Fish, Conservation Futures Citizen Oversight Committee 13 2 1)Citizen,District#2 Yes Housing Fund Board 7 0 Yes Intellectual/Developmental Disabilities Advisory Board min.7,max.15 0 Jefferson County Board of Health 7 0 Yes 1)Alternate,Tribal Representative 1)U.S.Navy-Indian Island-Ex Officio 2)District#1 Alternate&(1)District Jefferson County Marine Resources Committee(MRC)-WSU 21 5 3 Jefferson County Noxious Weed Control Board 5 1 1)District #4 Jefferson County Parks and Recreation Advisory Board 9 1 1)District#1 LEOFF Retirement Disability Board 5 1 1)citizen @ large Yes Lodging Tax Advisory Council(LTAC) 5 0 Yes Local Emergency Planning Committee(LEPC) 10 0 Yes North Pacific Coast Marine Resources Committee _up to 10 0 Planning Commission 9 2 1)District#1&(1)District#3 Public Infrastructure Fund Board 8 1 1)District#2_ Solid Waste Advisory Committee _min.9 0 Tourism Coordinating Council min.8 0 Under review no terms Community Boards and Committees of Members # of Position or Vacancy District OPMA Vacancies Upcoming Vacancies w/this year Ferry Advisory Committee 5 0 Yes Jefferson County Library District Board of Trustees 5 0 Olympic Area Agency on Aging Advisory Council 4 0 Yes Peninsula Housing Authority 3 0 04/27/26 Page 1 4 615 Sheridan Street Port Townsend, WA 98368 0`l www.JeffersonCountyPublicHealth.org Cnc Consent Agenda Public Heal JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Apple Martine, Public Health Director Denise Banker, Community Health Director DATE: 4-j9y7J 27 22 SUBJECT: Agenda item — Subrecipient Agreement with Jefferson County 4-H; April 1, 2026 — June 30, 2026; $2,000 STATEMENT OF ISSUE: Jefferson County Public Health (JCPH), Community Health Division, requests Board approval of the Subrecipient Agreement with Jefferson County 4-H (Subrecipient) to develop and implement coordinated tobacco, vapor and marijuana product prevention and intervention strategies; April 1, 2026 — June 30, 2026; 2,000. ANALYSIS/STRATEGIC GOALS/PROS and CONS: The purpose of this agreement is for the JCPH to retain Subrecipient to develop and implement protective factor strategies to prevent and reduce tobacco and marijuana use by youth in Jefferson County. Subrecipient agrees to implement programs that provide protective factors for youth in Jefferson County. This agreement for $2,000 is to pay for direct labor, direct material, and other direct costs. FISCAL IMPACT/COST BENEFIT ANALYSIS: This contract agreement is fully funded by JCPH through regional funding received from the Washington State Department of Health, Youth Cannabis and Commercial Tobacco Prevention Program, Jefferson County Public Health contract number N-25-064 #2483 and its A-1 Kitsap (Agency Contract). RECOMMENDATION: JCPH management requests approval of the Subrecipient Agreement with Jefferson County 4-H to develop and implement tobacco, vapor and marijuana product intervention strategies; April 1, 2026 — June 30, 2026; 2,000. REVVIEWED BY: Josh-D. Peters, County Administrator Date Community Health Developmental Disabilities Environmental Public Health 360-385-9400 360-385-9444 360-385-9401 (f) f) 360-379-4487 Always working for a safer and healthier community N-26-014 CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Jefferson County 4-H Contract No: N-26-014 Contract For: Scholarships and Awards Program, YCCTPP Term: April 1, 2026 --June 30, 2026 COUNTY DEPARTMENT: Public Health Contact Person: Denise Banker Contact Phone: X438 Contact email: dbanker@co.jefferson.wa.us AMOUNT: $2,000 PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $2,000 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund 14 RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMP E WI J ND CHAPTER 42.23 RCW. CERTIFIED: 1_ N/A:r April 2,2026 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBA BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: N/A: f April 2,2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/6/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/3/2026. reviewed and approved on 04-03-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 SUBRECIPIENT AGREEMENT BETWEEN JEFFERSON COUNTY AND JEFFERSON COUNTY 4-H LEADERS This Subrecipient Agreement(Agreement) Between Jefferson County and Jefferson County 4-H Leaders is made and entered into by Jefferson County (County) and Jefferson County 4-H Leaders(Subrecipient) for completion of Project title: Scholarship and Awards Program Project)pursuant to Youth Cannabis and Commercial Tobacco Prevention Program, Jefferson County Public Health contract number N-25-064 KPHD2483 and its A-1 (Agency Contract). Funds awarded for this Project have been provided to by the County by the Washington State Youth Cannabis and Commercial Tobacco Prevention Program(YCCTPP) and are state funds that focus on cannabis and commercial tobacco activities. IT IS AGREED UPON BY THE PARTIES AS FOLLOWS: A. TERM OF THIS AGREEMENT The term of this Agreement is from April 1, 2026 through June 30, 2026. B. TERMINATION 1) Should a party default in providing Project services under this Agreement or materially breach any of its provisions,the other party may terminate this Agreement upon ten(10) days written notice. A party shall have the right and opportunity to cure any such material breach within the ten(10)day period. 2) The County may terminate this Agreement upon immediate notice to Subrecipient in the event that the funding for the project ceases or is reduced in amount. Subrecipient will be reimbursed for services expended up to the date of termination. 3) In the event of default,the Subrecipient must return any disbursed funds associated with this Project within thirty-days (30)of notice of termination by County. C. PROFESSIONAL SERVICES BY SUBRECIPIENT In completion of Project all Project services provided by Subrecipient shall include: 1) All Work Required by the Agency Contract. All work required by the Agency Contract, a true and correct copy of which is attached as APPENDIX B. 2) Financial and Program Management: Subrecipient will maintain an administrative/organizational structure that clearly defines responsibilities; systems and personnel to maintain accounting records that accurately reflect all program revenues and expenditures; prepare monthly statements of activity; maintain appropriate client service records and progress reports; and track key program performance indicators. Page 1 of 15 N-26-014(N-25-064KPHD-YCCTPP2483A-1 3) Perform All Subrecipient Obligations. In addition to the above, Subrecipient shall fulfill all of Subrecipient Obligations listed below. D. SUBRECIPIENT'S OBLIGATIONS Subrecipient shall fulfill the following obligations: 1) Subrecipient shall fulfill all the requirements of the Agency Contract. 2) Subrecipient shall comply with all state and federal requirements regarding the confidentiality of participant records. 3) Subrecipient shall have written policies regarding sexual harassment and non- discrimination (said policies must guarantee human/civil rights); regarding a person's right to privacy, regarding safeguarding personal information and abuse of participants; regarding agency medication procedure; regarding respectful staff-to-participant interactions (i.e.: including a person's right to be treated with dignity and respect free of abuse). 4) Subrecipient shall have a grievance policy that: Negotiates conflicts and advises participants of grievance procedures; Is explained to participants; Prohibits retaliation for using the grievance process; Includes a non-retaliation statement; Assures that advocates are available and encourages participants to bring advocates to help negotiate; Includes a mediation process that promotes the use of someone who is unaffected by the outcome if conflicts remain unresolved; and, Includes a process for tracking and reporting grievances. 5) Subrecipient shall comply with all applicable federal, state and local regulations. 6) Subrecipient shall comply with all the policies of the Jefferson County department managing this Agreement. 7) Subrecipient shall track and analyze incident reports for potential trends and patterns. 8) Subrecipient shall provide the following: a) Equal Access: Subrecipient will assures equal access to persons who do not speak or have a limited ability to speak, read, or write English well enough to understand and communicate effectively. N-26-014(N-25-064KPHD-YCCTPP2483A-1) Page 2 of 15 b) Qualified Staff: Subrecipient will provide adequate, qualified staff with skills and experience in evaluation,training, supervision, counseling and support of adults with developmental disabilities who are earning wages, per the attached Statement of Work. Subrecipient will assure that all direct service staff are trained, and that training is documented. Subrecipient will provide the County with information regarding staff qualifications upon request E. DEBARMENT By signing this Agreement, and Appendix A, Subrecipient certifies that it is not presently debarred, suspended, proposed for debarment,declared ineligible,or voluntarily excluded in any Washington State or Federal department or agency from participating in transactions(debarred). Subrecipient agrees to include the above requirement in any and all subcontracts into which it enters, and also agrees that it will not employ debarred individuals. Subrecipient must immediately notify the County if, during the term of this Agreement, Subrecipient becomes debarred. The County may immediately terminate this Agreement by providing Subrecipient written notice, if Subrecipient becomes debarred during the term of this Agreement. F. FEDERAL FUNDING ACCOUNTABILITY& TRANSPARENCY ACT(FFATA) 1) This Agreement is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how federal funds are spent. 2) To comply with the act and be eligible to enter into this Agreement, Subrecipient must have a Data Universal Numbering System(DUNS®)number. A DUNS®number provides a method to verify data about your organization. If Subrecipient does not already have one, a DUNS®number is available free of charge by contacting Dun and Bradstreet at www.dnb.com. 3) Information about Subrecipient and this Agreement will be made available on www.uscontractorregistration.com, as required by P.L. 109-282. The Federal Funding Accountability and Transparency Act Data Collection Form, is considered part of this Agreement and must be completed and returned along with this Agreement. G. FUNDING WITHDRAWN,REDUCED OR LIMITED If the County determines in its sole discretion that the funds it relied upon to establish this Agreement have been withdrawn, reduced or limited, or if additional or modified conditions are placed on such funding after the effective date of this Agreement but prior to the normal completion of this Agreement,then the County,at its sole discretion, may: (1) Terminate this agreement; (2) Renegotiate this Agreement under the revised funding conditions; or, (3) Suspend Subrecipient's performance under this Agreement upon five (5)business days' advance notice to Subrecipient, if the County determines that there is a reasonably likelihood that the funding insufficiency may be resolved in time to allow Subrecipient's performance to resume prior to the normal completion date of this Agreement. N-26-014(N-25-064KPHD-YCCTPP2483A-1) Page 3 of 15 H. REIMBURSEMENTS 1) Total reimbursements for fiscal year July 1, 2025 —June 30, 2026 to Subrecipient by the County under this Agreement shall not exceed$2,000,including any allowable expenses for the services provided under this Agreement without express written amendment signed by both parties to this Agreement. 2) For said services rendered under this Agreement,the County shall reimburse Subrecipient pursuant to this Agreement and the Agency Contract. 3) Work performed between April 1, 2026 and June 30, 2026 and the execution of this Agreement that is consistent with the provisions of this Agreement is hereby ratified. 4) Subrecipient will receive Project balance upon execution of this agreement and will provide monthly to the County a detailed description of Project's progress, including accounting of all expenditures made during the month in which Subrecipient is reporting template provided). I.OVERPAYMENTS OR ERRONEOUS PAYMENTS TO SUBRECIPIENT If overpayments or erroneous payments have been made to Subrecipient under this Agreement, the County will provide notice to Subrecipient and Subrecipient shall refund the full amount of the overpayment within thirty (30) calendar days of the notice. If Subrecipient fails to make timely refund, the County may charge Subrecipient one percent(1%) per month on the amount due, until paid in full. J. RECORDS AND DOCUMENTS REVIEW 1) Subrecipient must maintain books, records, documents, magnetic media, receipts, invoices or other evidence relating to this Agreement and the performance of the services rendered, along with accounting procedures and practices, all of which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement. At no additional cost,these records, including materials generated under this Agreement, are subject at all reasonable times to inspection, review, or audit by the Agency,the Office of the State Auditor, and state and federal officials so authorized by law, rule, regulation, or agreement [See 42 USC 1396a(a)(27)(B); 42 USC 1396a(a)(37)(B); 42 USC 1396a(a)(42(A); 42 CFR 431, Subpart Q; and 42 CFR 447.202]. 2) Subrecipient must retain such records for a period of six(6)years after the date of final payment under this Agreement. 3) If any litigation, claim or audit is started before the expiration of the six (6)year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved. K. RIGHTS OF STATE AND FEDERAL GOVERNMENTS In accordance with 45 C.F.R. 95.617, all appropriate state and federal agencies, including but not limited to the Centers for Medicare and Medicaid Services (CMS), will have a royalty-free, nonexclusive, and irrevocable license to reproduce, publish,translate,or otherwise use,and to authorize others to use for Federal Government purposes: (i) software, modifications, and N-26-014(N-25-064KPHD-YCCTPP2483A-1) Page 4 of 15 documentation designed,developed or installed with Federal Financial Participation(FFP) under 45 CFR Part 95, subpart F; (ii)the Custom Software and modifications of the Custom Software,and associated Documentation designed, developed,or installed with FFP under this Agreement;(iii)the copyright in any work developed under this Agreement; and(iv)any rights of copyright to which Subrecipient purchases ownership under this Agreement. L. COMPLIANCE WITH SUBRECIPIENT REQUIREMENTS FROM GRANT 1) General. In accordance with 2 CFR 200.501 and 45 CFR 75.501, Subrecipient shall: a) Maintain records that identify, in its accounts, all federal awards received and expended and the federal programs under which they were received,by Catalog of Federal Domestic Assistance(CFDA)title and number, award number and year,name of the federal agency, and name of the pass-through entity; b) Maintain internal controls that provide reasonable assurance that Subrecipient is managing federal awards in compliance with laws, regulations, and provisions of contracts or grant agreements that could have a material effect on each of its federal programs; c) Prepare appropriate financial statements, including a schedule of expenditures of federal awards; d) Incorporate OMB Super Circular 2 CFR 200.501 and 45 CFR 75.501 audit requirements into all agreements between Subrecipient and its subcontractors who are subrecipients; e) Comply with any future amendments to OMB Super Circular 2 CFR 200.501 and 45 CFR 75.501 and any successor or replacement Circular or regulation; f) Comply with the applicable requirements of OMB Super Circular 2 CFR 200.501 and 45 CFR 75.50land any future amendments to OMB Super Circular 2 CFR 200.501 and 45 CFR 75.501, and any successor or replacement Circular or regulation; and, g) Comply with the Omnibus Crime Control and Safe Streets Act of 1968, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The Department of Justice Non-Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and G, and 28 C.F.R. Part 35 and 39. (Go to http://oip.gov/about/offices/ocr.htm for additional information and access to the aforementioned Federal laws and regulations.) 2) Single Audit Act Compliance. If Subrecipient expends $750,000 or more in federal awards from any and/or all sources in any fiscal year, Subrecipient will procure and pay for a single audit or a program-specific audit for that fiscal year. Upon completion of each audit, Subrecipient will: a) Submit to the Authority contact person the data collection form and reporting package specified in OMB Super Circular 2 CFR 200.501 and 45 CFR 75.501, N-26-014(N-25-064KPHD-YCCTPP2483A-1) Page 5 of 15 reports required by the program-specific audit guide(if applicable), and a copy of any management letters issued by the auditor; b) Follow-up and develop corrective action for all audit findings; in accordance with OMB Super Circular 2 CFR 200.501 and 45 CFR 75.501,prepare a"Summary Schedule of Prior Audit Findings." 3) Overpayments. If it is determined by the Agency or the County, or during the course of a required audit, that Subrecipient has been paid unallowable costs under this or any Program Agreement, Subrecipient will refund the full amount to the Agency as provided in Section I. OVERPAYMENTS OR ERRONEOUS PAYMENTS TO SUBRECIPIENT. M. RISK ASSESSMENT AND MONITORING FOR COMPLIANCE BY THE COUNTY. 1) Subrecipient shall immediately report to the County any failure to perform under this Agreement. 2) Along with every request for reimbursement under this Agreement, Subrecipient shall submit a Monitoring Certification using the form attached as Appendix A for purposes of the County performing the risk assessment of Subrecipient and compliance monitoring of this Agreement that is required of the County by the Agency. N. GENERAL TERMS AND CONDITIONS 1) Subrecipient's relation to the County shall at all times be that of independent Subrecipient. Any and all employees of Subrecipient, or other persons engaged in the performance of any work or service required of Subrecipient under this Agreement, shall be considered employees of Subrecipient only,and any claims that may arise on behalf of or against said employees shall be the sole obligation and responsibility of Subrecipient. 2) Subrecipient shall not subcontract or assign any of the services covered by this Agreement without the express written consent of the County. Subcontracting and assignment does not include printing or other customary reimbursable expenses that may be provided in an Agreement. 3) Subrecipient, by signature to this Agreement, certifies that Subrecipient is not presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Agreement, or any Agreement by any Federal department or agency. Subrecipient also agrees to include the above requirement to all subcontracts into which it enters. 4) Subrecipient shall obtain and keep in force during the terms of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Chapter 48:05 RCW: a) Worker's compensation and employer's liability insurance. Subrecipient will participate in the Worker's Compensation and Employer's Liability Insurance Program as may be required by the State of Washington; N-26-014(N-25-064KPHD-YCCTPP2483A-1) Page 6 of 15 b) Commercial Automobile Liability or Business Use Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $1,000,000 each occurrence with the County named as an additional insured in connection with Subrecipient's performance of this Agreement. c) General Commercial Liability Insurance in an amount not less than a single limit of two million dollars ($2,000,000.00) per occurrence and an aggregate of not less than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the Agency Contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: i) Broad Form Property Damage, with no employee exclusion. ii) Personal Injury Liability, including extended bodily injury. iii) Broad Form Contractual/Commercial Liability - including completed operations. iv) Premises - Operations Liability (M&C). v) Independent Contractors and Subrecipients. vi) Blanket Contractual Liability. 5) All employees or subcontractors of Subrecipient who are required to be professionally certified by the State in the performance of services under this Agreement shall maintain professional liability insurance/error and omissions liability insurance in the amount of not less than one million dollars ($1,000,000). In no case shall such professional liability to third parties be limited in any way. 6) It shall be the responsibility of Subrecipient to ensure that any and all persons engaged in the performance of any work or service required of Subrecipient under this Agreement, shall comply with the same insurance requirements that Subrecipient is required to meet. 7) Failure on the part of Subrecipient to maintain the insurance as required shall constitute a material breach of contract upon which the County may, after giving five working days' notice to Subrecipient to correct the breach, immediately terminate this Agreement or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the County on demand, or at the sole discretion of the County, offset against funds due Subrecipient from the County. 8) All cost for insurance shall be considered incidental to and included in the unit contract prices and no additional payment will be made. 9) Excepting the Workers Compensation insurance and any professional liability insurance secured by Subrecipient, the County will be named on all certificates of insurance as an N-26-014(N-25-064KPHD-YCCTPP2483A-I) Page 7 of 15 additional insured. Subrecipient shall furnish the County with verification of insurance and endorsements required by this Agreement. The County reserves the right to require complete, certified copies of all required insurance policies at any time. 10) All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. Subrecipient shall submit a verification of insurance as outlined herein within 14 days of the execution of this Agreement to the County. All insurance policies obtained by Subrecipient shall be primary to any equivalent or applicable policies held by the County. All insurance policies obtained by Subrecipient shall include a waiver of subrogation rights. Any self-insured retention, deductible or risk retention maintained, or participated in,by the County coverage for third-party liability claims provided to the county, shall be excess and shall be non-contributory to the insurance policies provided by Subrecipient in order to comply with the insurance requirements of this Subcontract. All policies provided by Subrecipient in order to comply with the insurance requirements of this Subcontract must be endorsed to show this primary coverage. 11) The County will pay no progress payments under this Agreement until Subrecipient has fully complied with this section. This remedy is not exclusive; and the County may take such other action as is available to them under other provisions of this Agreement, or otherwise in law. 12) Nothing in the foregoing insurance requirements shall prevent the County, at its option, from additionally requesting that Subrecipient deliver to the County an executed bond as security for the faithful performance of this Agreement and for payment of all obligations of Subrecipient. 13) It is understood and agreed that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed in accordance with the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14) Should either party bring any legal action, each party in such action shall bear the cost of its own attorney's fees and court costs. The venue for any legal action shall be solely in the appropriate state court in Jefferson County, Washington, subject to the venue provisions for actions against counties in RCW 36.01.050. 15) Subrecipient shall comply with the WA State Department of Labor and Industries Minimum Wage Act, Chapter 49.46 RCW,acknowledging persons with disabilities participating in job assessments are not considered employees. 16) Subrecipient shall indemnify and hold the County,and its officers, officials, employees, agents and volunteers(and their marital communities)harmless from and shall process and defend at its own expense, including all costs,attorney fees and expenses relating thereto, all claims,demands,or suits at law or equity arising in whole or in part,directly or indirectly,from Subrecipient's negligence or breach of any of its obligations under this Agreement;provided that nothing herein shall require a Subrecipient to indemnify the N-26-014(N-25-064KPHD-YCCTPP2483A-1) Page 8 of 15 County and its officers,officials,employees, agents and volunteers (and their marital communities)against and hold them harmless from claims,demands or suits based solely upon the conduct of the County,its officers, officials, employees, agents and volunteers and their marital communities),and provided further that if the claims or suits are caused by or result from the concurrent negligence of: a) Subrecipient's agents or employees;and, b) The County,its officers, officials, employees,agents and volunteers(and their marital communities),this indemnity provision with respect to: (i)claims or suits based upon such negligence,or(ii)the costs to the County of defending such claims and suits,etc., shall be valid and enforceable only to the extent of Subrecipient's negligence or the negligence of Subrecipient's agents or employees. c) Subrecipient specifically assumes potential liability for actions brought against the County by Subrecipient's employees, including all other persons engaged in the performance of any work or service required of Subrecipient under this Agreement and, solely for the purpose of this indemnification and defense, Subrecipient specifically waives any immunity under the state industrial insurance law,Title 51 RCW. Subrecipient recognizes that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. d) The provisions of this section shall survive the expiration or termination of this Agreement. 17) Subrecipient shall not discriminate against any person presenting themselves for services based on race,religion, color, sex,age,or national origin. 18) No portion of this Agreement may be assigned or subcontracted to any other individual, firm,or entity without the express and prior written approval of County. If the County agrees in writing that all or a portion of this Agreement may be subcontracted to a third- party,then any contract or agreement between Subrecipient and a third-party Subrecipient must contain all provisions of this Agreement and the third-party subcontractor must agree to be bound by all terms and obligations found in this Agreement. 19) This Agreement memorializes the entire agreement of the parties. No representation or promise not expressly contained in this Agreement has been made. The parties are not entering into this Agreement based on any inducement, promise or representation, expressed or implied, which is not expressly contained in this Agreement. This Agreement supersedes all prior or simultaneous representations, discussions, negotiations, and agreements, whether written or oral, within the scope of this Agreement. 20) Subrecipient is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs, and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. Subrecipient assumes responsibility for and all liability for the actions and quality of services performed by any subcontractor. Every subcontractor must agree in writing to follow every term of this Agreement. Subrecipient must provide every subcontractor's written agreement to follow every term of this Agreement before the N-26-014(N-25-064KPHD-YCCTPP2483A-1) Page 9 of 15 subcontractor can perform any services under this Agreement. The head of the County department primarily responsible for overseeing Subrecipient's performance under this Agreement or that department head's designee must approve any proposed subcontractors in writing. Any dispute arising between Subrecipient and any subcontractors or between any subcontractors must be resolved without involvement of any kind on the part of the County and without detrimental impact on the delivery of contracted goods or services. 21) While performing services, the use of illegal drugs, alcohol, or controlled substances on the County property or premises is strictly prohibited. Subrecipient's employees shall not perform services while under the influence of drugs or alcohol, and if discovered, may be reported to the appropriate law enforcement agency. 22) The use of tobacco of any kind on property or premises of the County shall comply with County policies. 23) Any form of harassment, discrimination, or improper fraternization with any County employee or a participant is strictly prohibited. 24) No consent by either party to, or waiver of,a breach by either party, whether express or implied, shall constitute a consent to, waiver of,or excuse of any other, different, or subsequent breach by either party. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. 25) The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. 26) This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest, heirs and assigns. 27) The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. 28) This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and all of which counterparts together shall constitute the same instrument which may be sufficiently evidenced by one counterpart. Execution of this Agreement at different times and places by the parties shall not affect the validity of this Agreement, so long as all the parties execute a counterpart of this Agreement. 29) The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. 30) The parties agree that this Agreement has been negotiated at arms-length, with the assistance and advice of competent, independent legal counsel. N-26-014(N-25-064KPHD-YCCTPP2483A-1) Page 10 of 15 31) Notwithstanding any provisions of this Agreement to the contrary,to the extent any record, including any electronic, audio,paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW(as may be amended), Subrecipient agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. Subrecipient also agrees that upon receipt of any written public record request, Subrecipient shall, within two business days,notify the County by providing a copy of the request per the notice provisions of this Agreement. 32) All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: 33) All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile, email, or mailed by depositing in the United States mail,prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Jefferson County Risk Management Department 1820 Jefferson Street Port Townsend, WA 98368 Notices to Subrecipient shall be sent to the following address: Name: Jessica Dehnert Title: Co-Vice President Contact Info:jem.dehnert@gmail.com Phone: 360-395-5226 SIGNATURES FOLLOW ON THE NEXT PAGE) N-26-014(N-25-064KPHD-YCCTPP2483A-1) Page 11 of 15 SIGNATURE PAGE ADOPTED THIS day of 2026 BOARD OF COUNTY COMMISSIONERS SUBRECIPIENT JEFFERSON COUNTY,WASHINGTON By: By: 47/'ti Greg Brotherton, Chair Name: Amy Khile By: Title: Executive Director, Business, Finance & Op Heather Dudley-Nollette, Commissioner 4/22/26Date: Ey: Heidi Eisenhour,Commissioner SEAL: ATTEST: Carolyn Gallaway, Date Clerk of the Board Approved as to form only: Oil 04-03-2026 Jerez<i1 Lut 7r, Date D-.uty Prosecuting Attorney N-26-016(N-25-064KPHD-YCCTPP2483A-I) Page 12 of 16 APPENDIX A—COMPLIANCE AND RISK MONITORING FORM This Compliance and Risk Monitoring Form shall be submitted before the Subrecipient Agreement can be approved with final form submitted by June 30,2026. AGENCY CONTRACT NO: N-25-064 KPHD2483 and its A-1 DATE:April 22, 2026 NAME OF SUBRECIPIENT: Port Townsend School District By signing below, I declare under penalty of perjury of the laws of the State of Washington and the United States that the forgoing is true and correct. (Check the applicable boxes.) DATE CERTIFICATION ITEM YES NO Subrecipient is not presently debarred, suspended, proposed 4/22/26 for debarment, declared ineligible, or voluntarily excluded X from transactions by any Federal, State, or local department or agency Subrecipient has not within a 3-year period preceding the submission of this Compliance and Risk Monitoring Form been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in X 4/22/26 connection with obtaining, attempting to obtain,or performing a public (Federal, State, or local)transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,bribery, falsification or destruction of records, making false statements, or receiving stolen property Subrecipient is not presently indicted for or otherwise criminally or civilly charged by a governmental entity Federal, State, or local) with commission of fraud or a X 4/22/26 criminal offense in connection with obtaining, attempting to obtain,or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,making false statements, or receiving stolen property Subrecipient has not within a 3-year period preceding the 4/22/26 submission of this Compliance and Risk Monitoring Form X one or more public transactions(Federal, State, or local) terminated for cause or default Subrecipient has provided all written reports required by 4/22/26 the Agreement as of the submission of this Compliance and X Risk Monitoring Form(Template provided) N-26-016(N-25-064KPHD-YCCTPP2483A-1) Page 13 of 16 DATE CERTIFICATION ITEM YES NO Subrecipient has provided any audit report received by it 4/22/26 from any government agency since the last certification for X its performance related to the Agency Contract Subrecipient certifies that all of the deliverables and other 4/22/26 work required since the last certification have been X completed All the work being billed for in the invoice being certified 4/22/26 by this Compliance and Risk Monitoring Form actually has X been performed, including any timesheet or other backup Subrecipient agrees to submit to an audit within 30 days of 4/22/26 a request from the County or the Agency X 4/22/26 Subrecipient has corrected any deficiencies identified since x the last certification Signed at Port Townsend WA City State 47/ti 4/22/26 SUBRECIPIENT SIGNATURE DATE Amy Khile WRITTEN NAME OF PERSON SIGNING CERTIFICATION APPROVED BY THE COUNTY: COUNTY APPROVAL SIGNATURE DATE WRITTEN NAME OF PERSON APPROVING CERTIFICATION N-26-016(N-25-064KPHD-YCCTPP2483A-1) Page 14 of 16 Appendix B Statement of Work and Budget Mini-grant Subrecipient Awardee: Jefferson County 4-H Leaders Title: Jefferson County 4-H Leaders Council Scholarship and Awards Program Topic: Timeline Month/Date Action Item Description March Vendor Proofing Showmanship Belt Buckles April Advertise for the new Leadership Club May Senior Scholarship Applications Due/Awarded May Kitsap Adventure Club Scholarships Awarded &Teen Leadership Conference May First Leadership Club Meeting June Animal Certificates Due (For Participation in the Jefferson County Fair) June Finalize Purchase Showmanship Awards Topic: Budget Budget Item Amount Description Senior 600 1000 per Scholarship Scholarships (Head) Teen Scholarships 900 Teen Leadership Conference& Hands) Kitsap Adventure Camp Scholarships Showmanship 500 Belt Buckles, Trophies etc. Awards (Heart) Total Grant 2000 Contributions: N-26-014(N-25-064KPHD-YCCTPP2483A-1) Page 15 of 15 rV- gON OG2. a a9Sy!N OHO ACCOUNTS PAYABLE WARRANT REPORT WARRANT DATE: 4/27/2026 TOTAL: $734,322.57 RECORDS OF ALL CLAIMS SUBMITTED FOR PAYMENT ALONG WITH VOUCHERS APPROVED BY THE BOARD OF JEFFERSON COUNTY COMMISSIONERS ARE RETAINED BY THE JEFFERSON COUNTY AUDITOR AND PUBLIC WORKS DEPARTMENT. I THE UNDERSIGNED BOARD OF COUNTY COMMISSIONERS DO HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE MATERIALS HAVE BEEN FURNISHED, THE SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED HEREIN,THAT ANY ADVANCE PAYMENT IS DUE AND PAYABLE PURSUANT TO A CONTRACT OR IS AVAILABLE AS AN OPTION FOR FULL OR PARTIAL FULFILLMENT OF A CONTRACTUAL OBLIGATION, AND THAT THE CLAIM IS A JUST, DUE AND UNPAID OBLIGATION AGAINST JEFFERSON COUNTY AND THAT I AM AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM. CHAIRPERSON, COMMISSIONER COMMISSIONER, MEMBER COMMISSIONER, MEMBER FUND SUMMARY CHECK RUN DATE 4-27-2026 Row Labels Sum of AMOUNT 001 270775.01 108 497.03 143 46477.78 148 35518.92 149 30235.21 155 2319.34 174 2628.81 180 57619.28 401 170643.62 405 13938.98 406 178.36 501 94620.71 506 1132.03 507 7737.49 blank) Grand Total 734322.57 Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Wendy Housekeeper,Executive Assistant DATE: April 27, 2026 SUBJECT: ADVISORY COMMITTEE APPOINTMENT (1) re: Local Emergency Planning Committee (LEPC); Jefferson Transit Authority Representative; Amy Hall STATEMENT OF ISSUE: On April 8, 2026,the LEPC committee took the following action to approve the appointment of Amy Hall for the role of Jefferson Transit Authority representative.An application was sent to Bradley Brooks,LEPC clerk, from Amy Hall to express her desire to serve on the committee. ANALYSIS: It is recommended that the Board of County Commissioner's approve the following advisory committee appointment: Amy Hall—Representing the Jefferson Transit Authority beginning on April 27, 2026. Serving an unexpired term to end on July 8, 2026. RECOMMENDATION Approve the letter of appointment to the Local Emergency Planning Committee: Amy Hall, Jefferson Transit Authority Representative REVIEWED BY: if(PlaiL Jo D. Peters, County Administrator Date Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight,Deputy Clerk of the Board DATE: April 27,2026 SUBJECT: ADVISORY BOARD RESIGNATION (1)re: Jefferson County Parks and Recreation Advisory Board; District#2 member, Marianne Walters STATEMENT OF ISSUE: On April 18, 2026, Marianne Walters, of the Jefferson County Parks and Recreation Advisory Board, District#2,resigned from her position on this board. Her term has expired and she does not wish to be reappointed due to personal reasons. RECOMMENDATION Accept the Jefferson County Parks and Recreation Advisory Board member, for District#2, resignation and sign the thank you letter for board service. REVIEWED BY: i ) dp N, Josh I. 'eters, County Administrator Date JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of Commissioners Josh Peters, County Administrator FROM: Chelsea Pronovost,Administrative Services Manager, DCD Jeremy Williammee, Director, DCD DATE: April 27, 2026 RE: Contract supplemental 3 for on-call Building Services Consultant(PSA) STATEMENT OF ISSUE: The Department of Community Development(DCD)has received a proposed contract amendment from BHC to update their fee schedule and review timelines for on-call plan review, inspection, and Building Official services. While these services have historically supported reduced departmental capacity, DCD has recently increased its ability to perform plan review in- house. As a result, the use of third-party review services is expected to decrease, with BHC continuing to serve in a supplemental,on-call role as needed. ANALYSIS: DCD has recently developed in-house plan review capacity, supported by a staff member who has achieved Plans Examiner certification. This added capacity is expected to positively impact revenue retention and reduce reliance on third-party review services. However, due to workload variability and the breadth of responsibilities assigned to existing staff,the department may still require outside plan review and Building Official services on an as-needed basis. The proposed amendment reflects updates initiated by BHC, including adjustments to their fee structure and review timelines. While certain rates are increasing, DCD anticipates minimal overall impact due to the reduced volume of work expected to be routed to external review. There is no change to the existing contract's not-to-exceed amount of$175,000, as established under Supplement No. 2. Remaining contract capacity is sufficient to support anticipated needs. FISCAL IMPACT: These services continue to be funded through building permit fees and do not require General Fund support. With increased in-house plan review capacity, DCD expects to retain a greater share of plan review revenue, reducing reliance on contracted services. While the proposed amendment includes increases to BHC's fee structure, the anticipated reduction in externally routed reviews is expected to limit the overall fiscal impact. Contracted services will continue to be used on an as-needed basis,with remaining plan review fees supporting administrative functions such as permit routing,consultant coordination, and case management. There is no change to the existing contract's not-to-exceed amount. RECOMMENDATION: DCD recommends Board approval of Supplement No. 3 to the Professional Services Agreement with BHC to update fee schedules and review timelines, and to maintain on-call support for plan review, inspection,and Building Official services as needed. REVIEWED BY: 11 a-4gh, Josh. Peters, County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: BHC Consultants LLC Contract No: 2023-DCD-BHC SUPP 3 Contract For: On-Call Building Services Consultant berm: Through August 31,2028 COUNTY DEPARTMENT: Department of Community Development Contact Person: Chelsea Pronovost Contact Phone: 360-379-4494 Contact email: cpronovost©co.jefferson.wa.us AMOUNT: $175.000 PROCESS: ^ Exempt from Bid Process Revenue: $175,000 Cooperative Purchase Expenditure: $175,000 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund # RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMP ANC WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A:n 1 t6 ,C gnature ate STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: El N/A: ignature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. Reviewed and approved by JBL on 04-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 Organization and Address Supplemental :lgrcement Number 3 BHC Consultants LLC 950 Pacifica Ave. STE 905 Tacoma, WA 98402 Agreement Number 2023DCn-BHC Phone 360)227-9643 Project Title Professional Services Agreement for On-Call Original Contract Current Contract Estimated Contract Review,Inspection & Building Official Services Not to Exceed: Balance: Supplement: 175,000 95,907.45 N/A Description Supplement No.3 to the Professional Services Agreement for on-call review, inspection,and Building Official services primarily updates BHC's review timeframes(Exhibit A,Section 2(H)),lump sum fees(Exhibit A, Section 3),and adds their hourly labor rate schedule(Exhibit B). Re-review timelines for single-family homes are reduced to 7 working days,and initial commercial plan reviews are set at 15-30 working days.The supplement also increases BHC's lump sum plan review rates,representing an overall increase of approximately 3%-10%, depending on the project,and raises the partial plan review rate from 50%to 75%of the collected plan review fee. The Local Agency of Jefferson County desires to supplement the agreement entered into with BHC Consultants LLC ,executed on August 21,2023 and identified as Agreement No. 2023 DCD-BHC Professional Services Contract for On call Plan review and Inspection services All provisions in the basic Professional Services Contract,dated August 21,2023,and supplementals 1 and 2 remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: I Exhibit A,Section 2,Process,Subsection H is hereby changed to read as follows: BHC will conduct the initial review,request revisions or additional information,and will either indicate compliance or non-compliance with the code(s)against which it was checked and notify the County. If the plans are still not as required, the County,or BHC at the direction of the County,will contact the applicant with additional revision requests within the time frames specified below unless negotiated otherwise: Project Type* Initial Review Re-Review Single-Family 10 working days 7 working days Multi-Family 15 -20 working days 10 working days Commercial 15 - 30 working days 15 working days Timelines are subject to change related to applicable County rules,regulations and RCWs as amended and as mutually agreed upon. Section 3,Plan Review Fees, is hereby changed to read as follows: Lump Sum/Fixed Fee Percentage of Plan Review Fee Collected by the Commercial and Multi-Family Projects County Valuation<$2,000,000 Valuation$2,000,000 To 5,000,000 Full Plan Review 78% 72% Page I of 3 t Partial Plan Review 70% 60% structural only or non-structural only) Valuation $5,000,001 to Valuation S10,000,001 and up 10,000,000 Full Plan Review 65% 55% Partial Plan Review structural only or non-structural only) 50% 40% New Single-Family Projects Full Plan Review 80%of Plan Review Fee Partial Plan Review structural only or non-structural only) 75%of Plan Review Fee Exhibit B,Labor Rate Schedule,changes the previous labor rate schedule to the following: Classification Hourly Rate Building Inspector,Combination 160 Building Official / Inspections(Director/Assistant Manager) 220 Plans Examiner—non-structural 190 Fire Code and Sprinkler(FPE) Review 180 Structural Plan Review(QA/QC) 270 Senior Structural Plan Review(Senior Engineer) 260 Structural Plan Review(Staff Engineer) 100 Electrical Plan Review(QA%QC) 270 Electrical Plan Review(Senior Engineer) 255 Electrical Plan Review(Staff Engineer) 190 Electrical Plans Examiner(not Engineer) 170 Electrical Inspector 160 Civil/Site Plan Review(QA/QC) 270 Civil/Site Plan Review(Senior Engineer) 260 Civil/Site Plan Review(Staff Engineer) 1N90 Civil/Site Inspector(Professional Engineer) 180 Civil/Site Inspector 170 Administration Assistance 140 Labor rates will be adjusted annually on January 1* Page 2 of 3 I 1 Signatures indicate agreement to the changes as stated in this Supplement #3 to the Professional Services Contract for On Call Plan review and Inspection Services. DATED this day of 2024. JEFFERSON COUNTY WASHINGTON BHC Consultants LLC. Board of County Commissioners Jefferson County, Washington By: By: Greg Brotherton, Chair By: Title: Heidi Eisenhour, Commissioner By: Date: Heather Dudley-Nollette, Commissioner SEAL: ATTEST: Carolyn Gallaway, CMC Date Clerk of the Board Approved as to form only: 4-16-2026 J emiah Luther Date Deputy Prosecuting Attorney Page 3 of 3 EXHIBIT A SCOPE OF SERVICES Jefferson County Building Code Compliance On-Call Full Services 1. Plan Review Jefferson County(County)will determine which plans and building permit applications will be reviewed by BHC Consultants, LLC(BHC). BHC will review such plans submitted with building permit applications for structural and non-structural code compliance in accordance with the currently adopted construction codes and as amended by the State of Washington and the County, except that BHC will confer with the County Building Official and/or their agent on any portion of the review that specifically requires the approval of the Building Official as specified in the code(s). A. The services to be performed by BHC shall be specified in a Letter of Authorization issued by the County for each set of plans and permit application. B. BHC will not design for applicants, make any structural changes on the plans,or make any changes that directly contradict other information on the plans. C. Reviews shall be conducted by BHC and under direction of BHC staff and subconsultants. D. If corrections, revisions, or additions are required, BHC will write a comment letter addressed to the applicant. The County. or BHC at the direction of the County. will provide the comment letter, along with any additional County requirements to the applicant. The comment letter will indicate to the applicant that they are required to submit the corrections. revisions,or additions once addressed, to BHC per the submittal requirements and/or guideline checklists for the permit type under review. E. When the plans and applications are consistent with the County codes and standards, BHC will indicate that the plans and applications have been reviewed and found to be in substantial compliance with applicable construction codes and ordinances. The reviewer's name and date of compliance will be affixed to each sheet of the required electronic submittal documents. In the event electronic submittal documents are not available, up to two(2) sets of drawings(as provided by the applicant) including the cover sheet, will be stamped in the same manner and provided back to the County. F. Full plan reviews will include structural, non-structural, accessibility, energy, and ventilation requirements as applicable. Partial plan reviews will be indicated herein as either structural or non- structural or as mutually agreed upon. Initial reviews shall be within the timelines identified in Section 2 below. 2. Process A. The County reserves the right to determine the process and method of work by BHC. At its sole discretion, the County will determine if it wishes to contract with BHC on a time and materials basis or a percentage basis and as mutually agreed upon by the County and BHC. Labor rates for time and materials basis are shown in Exhibit B. Jefferson County On-Call Full Services February 2026 1 bhcconsultants.com B. Work will not be initiated until a signed contract,task order, or work order has been received by BHC. C. The County will notify BHC in writing which plans and applications are to be reviewed by BHC. D. The County will intake, track, and process the permit applications and all revisions per current building and permit administration procedures through in-house platforms. BHC will conduct its services on electronic plans and applications, unless otherwise specified by the County. E. Electronic application submittal, review, and approval will be coordinated by the County through the County platform. BHC will identify its staff who will have user access to and participate in the County platform.All submittal materials from applicants shall be PDF or other compatible file type to perform electronic review. F. For transmission of application materials received through the County's in-house platform, electronic files between the County and BHC will be via a file transfer method such as a SharePoint file link, FTP link, cloud-based file link or similar. BHC utilizes a SharePoint system and can provide the means of file transfer. The County application materials will generally be available within the County's in-house platform and will not require file transfer from BHC back to the County. BHC will perform reviews and coordination using Bluebeam Revu, PDFs, and Microsoft Word documents. Email file transmission may be used at the discretion of BHC and County staff. G. For transportation of non-electronic documents(paper copies), the County will be responsible for the transportation and costs associated with providing BHC the documents and the return of the permit review documents back to the County. H. BHC will conduct the initial review, request revisions or additional information, and will either indicate compliance or non-compliance with the code(s) against which it was checked and notify the County. If the plans are still not as required, the County, or BHC at the direction of the County, will contact the applicant with additional revision requests within the time frames specified below unless negotiated otherwise: Project Type* Initial Review Re-Review Single-Family 10 working days 7 working days Multi-Family 15-20 working days 10 working days Commercial 15-30 working days 15 working days Timelines are subject to change related to applicable County rules.regulations and RCWs as amended and as mutually agreed upon I. The review timelines set forth above may be revised for any given project, upon written consent of both the County and BHC. 3. Plan Review Fees The following fee determination criteria is intended to include the review of plans sent to BHC for review and approval. The reviews will typically be for new construction, substantial remodel, and alterations of both residential and commercial structures. Incidental over-the-counter plan review performed by BHC staff while on-site at the County will be included as part of the daily tasks performed at the hourly rate identified in the Labor Rate Schedule. Jefferson County On-Call Full Services February 2026 2 bhcconsultants.corn LUMP SUM: The County shall pay BHC a lump-sum fee for performing an initial review and one(1) recheck for each project. The fee shall be based on a percentage of the plan review fee as tabulated below or as mutually agreed upon between the County and BHC. The plan review fee shall be based on the fees charged by County resolution. At the request of the County and in concurrence by BHC, plan review fees may be determined to be charged at the hourly rates as identified in the Labor Rate Schedule as opposed to the following "fixed fee" rates: Lump Sum/Fixed Fee Percentage of Plan Review Commercial and Multi-Family Projects Fee Collected by the County Valuation < $2,000,000 Valuation $2,000,000 To$5,000,000 Full Plan Review 78% 72% Partial Plan Review 70% 60% structural only or non-structural only) Valuation $5,000,001 to Valuation $10,000,001 10,000,000 _ and up Full Plan Review 65°%o 55% Partial Plan Review 50% 40% structural only or non-structural only) New Single-Family Projects Full Plan Review 80%of Plan Review Fee Partial Plan Review 75%of Plan Review Fee structural only or non-structural only) A. Non-Residential: (Commercial and Multi-Family Projects) i. Full Plan Review: Includes structural, non-structural Fire and Life Safety, Mechanical(IMC), Plumbing(UPC), Barrier Free ADA accessibility, State Energy Code, and applicable items in the County's Municipal Code when issued as a part of a combination building permit. ii. Partial Plan Review: Will consist of one(1)of the following: International Building Code(IBC) non-structural Fire and Life Safety including Mechanical/Plumbing. Barrier Free ADA accessibility, and State Energy Code, when issued as a part of a combination building permit. OR- IBC Structural ONLY. iii. Mechanical/Plumbing: (issued as a separate permit or deferred submittal) Will be charged hourly at the Plan Review rate as identified in the Labor Rate Schedule, Jefferson County On-Call Full Services February 2026 3 bhcconsultants.com iv. Electrical Plan Review Will be charged hourly at the Electrical Plan Review rate as identified in the Labor Rate Schedule. v. Small Works Projects: Will be charged hourly at the Plan Review rate as identified in the Labor Rate Schedule. i.e., signage, pole sign, billboard, cell tower, retaining wall, dock, garbage enclosure, envelope change, bridge, small interior remodel /TI, mezzanine add or alteration,fire damage, misc. repairs, re-roof, etc.) BHC will coordinate at the time of intake of the project if the project falls within this category. vi. Civil/Site Plan Review: Will be charged hourly at the Civil/Site Plan Review rate as identified in the Labor Rate Schedule. When substantial revisions occur to previously reviewed and/or approved plans, additional fees shall be charged at the hourly rates shown in Labor Rate Schedule. vii. Fire Code,Fire Sprinkler, Fire Alarm: Will be charged hourly at the Fire Code and Sprinkler(FPE) Review rate as identified in the Labor Rate Schedule. B. Residential: (New Single-Family Projects) i. Full Plan Review: Includes structural, non-structural Fire and Life Safety, Mechanical, Plumbing, State Energy Code, and applicable items in the County's Municipal Code, when issued as a part of a combination building permit. ii. Partial Plan Review: Will consist of one(1)of the following: International Residential Code(IRC) non-structural Fire and Life Safety including Mechanical/Plumbing, and State Energy code when issued as a part of a combination building permit OR- IRC/ IBC Structural ONLY. iii. Small Works Projects: Will be charged hourly at the Plan Review rate as identified in the Labor Rate Schedule. i.e., remodel, addition,deck, porch. small garage, accessory buildings(non-ADU),car port, retaining walls, dock,envelope change, kitchen or bath remodel, garage conversion,fire damage, misc. repairs, re-roof,etc.) BHC will coordinate at the time of intake of the project if the project falls within this category. C. Exhibit B Labor Rate Schedule will be utilized for all hourly fees unless negotiated otherwise between BHC and the County. D. Lump Sum/Fixed Fee plan review includes the initial plan review plus one(1) recheck. When substantial revisions occur to previously reviewed and/or approved plans, additional fees shall be charged at the hourly rates identified in the Labor Rate Schedule. Jefferson County On-Call Full Services February 2026 4 bhcconsultants.com E. All reviews beyond the initial plan review fee and recheck as identified above due to non-responded items or otherwise, shall have additional fees charged at the hourly rates identified in the Labor Rate Schedule F. Expedited plan review services are available upon request. Fee is negotiated based on timeline requested at a rate of 150% to 200%of the hourly rates identified in the Labor Rate Schedule or as negotiated otherwise. Once the fee is negotiated, the County shall inform the applicant of the fee ahead of the notice to proceed. Billing for authorized expedited services will be identified in the statement further described below. G. A joint BHC plan review and County split review option may be negotiated prior to the start of the plan review. 4. Building Inspection Services BHC will provide a certified building inspector,certified building official,or certified electrical inspector(for electrical inspections only)to perform the following services on an as-needed, on-call basis for Residential and Commercial buildings: A. Upon authorization by the County, the inspector will perform building inspection services for the County. B. At the request of the County,the inspector shall be asked to perform one(1)or more of the following inspection tasks: 1. Non-structural fire and life safety inspections 2. Structural inspections 3. Energy code inspections 4. Barrier Free ADA inspections 5. Mechanical and Plumbing inspections 6. Electrical inspections (if applicable) Additional service may be provided when requested: 1. Fire protection, sprinkler, and alarm review 2. Site civil and drainage review B. Inspector will provide building inspections in accordance with the currently adopted International Codes, Washington State Building Code(Washington Administrative Code [WAC] 51-50 and 51-51). and Energy Code(WAC 51-11), and the applicable County Building Codes. except that inspector will confer with the County Building Official or their agent on any portion of the review that specifically requires an approval of the Building Official under the applicable code(s). or that involves an unusual interpretation. C. Inspections will be carried out in accordance with codes, ordinances and regulations in effect and will be performed in a courteous and professional manner. Up-to-date records of inspection status will be maintained in the manner required for the specific project and on the County office copy of the permit. Inspections can be negotiated to be in-person or virtual/remote inspection, or as requested otherwise by the County. Note: Plan review approvals are not inspections. Jefferson County On-Call Full Services February 2026 5 bhcconsultants.com D. Exhibit B Labor Rate Schedule will be utilized for all hourly fees unless negotiated otherwise between BHC and the County. The County shall guarantee a minimum of four(4)hours of inspection work each day inspection services are provided. Inspection time is calculated from portal to portal as further explained below. 5. Additional Services Required A. BHC will act as the County's Building Official on an as-needed basis for services including code interpretation and administrative needs such as ordinance review at the hourly rates identified in the Labor Rate Schedule. B. Pre-permit plan review meetings to review code requirements and County permit coordination will be charged at the hourly rates identified in the Labor Rate Schedule. C. Review of supplemental plans or deferred submittals(information not provided at time of initial review but required for plan approval, i.e.,truss specification/plans, fire protection/alarm details, etc.)will be charged at the hourly rates identified in the Labor Rate Schedule. D. Revisions to plans that require additional plan review will be charged at the hourly rates identified in the Labor Rate Schedule. E. Addendums to approved plans that require additional plan review will be charged at the hourly rates identified in the Labor Rate Schedule. F. Attendance of meetings in person or remotely when requested by the County will be charged at the hourly rates identified in the Labor Rate Schedule. G. Separate Fire Code, Fire Sprinkler, Fire Alarm, and when not part of the full plan review, mechanical and plumbing reviews when requested by the County, will be charged at the hourly rates identified in the Labor Rate Schedule. 6. Additional Terms A. All other review services and plan reviews in excess of two(2)(the initial review plus one(1) re-check)shall be paid on a time-and-materials basis using the applicable hourly rate identified in the Labor Rate Schedule. B. In-house plan review and other services will be provided as desired by the County and agreed upon by BHC on a time-and-materials basis using an hourly rate identified in the Labor Rate Schedule. C. Valuation figures used to determine the plan review fees will be calculated based on the County's Fee Resolution or most current ICC publication and 1997 UBC standards of practice. The plan review fee will be determined by the County, and the proposed plan review fee amount shall be submitted to BHC with each plan review submitted for review and approval. D. Billing statements will be issued for reviews that receive a full initial review in the preceding month or other acceptable time period. A full initial review shall constitute an earned fee for both the County and BHC. Each statement will include the permit application number and applicant name or permit name of the plans reviewed with the fee. E. The County shall have the right to withhold payment to BHC for any work not completed in a satisfactory manner until such time that BHC modifies such work to the satisfaction of the County. Jefferson County On-Call Full Services February 2026 6 bhcconsultants.com F. The County may elect to review the contract with BHC on an annual basis, which may include but not limited to negotiation of services, renewal of services, contract cancelation, or contract renewal. The Labor Rate Schedule will be adjusted annually. G. Hours charged will be portal to portal from inspector's, examiner's or building official's residence or the Tacoma(Seattle or Bellingham)office, whichever is less, to the site. H. All mileage included by BHC will be reimbursed at the most current IRS rate at the time of service. I. BHC staffs normal workdays are Monday through Friday(8am-5pm, PST). Office work on Saturdays, Sundays or County Holidays will be performed only at specific request of the County. Billing for work performed outside normal work hours or on Saturdays, Sundays, or County Holidays shall be at 150%of the rates shown above. J. This Labor Rate Schedule is effective as of January 1, 2026. BHC will adjust rates annually at the start of each new year. Jefferson County On-Call Full Services February 2026 7 bhcconsultants.com EXHIBIT B LABOR RATE SCHEDULE Classification Hourly Rate Building Inspector,Combination 160 Building Official/Inspections(Director/Assistant Manager) 220 Plans Examiner—non-structural 190 Fire Code and Sprinkler(FPE) Review 180 Structural Plan Review(QA/QC) 270 Senior Structural Plan Review(Senior Engineer) 260 Structural Plan Review(Staff Engineer) 190 Electrical Plan Review(QA/QC) 270 Electrical Plan Review(Senior Engineer) 255 Electrical Plan Review(Staff Engineer) 190 Electrical Plans Examiner(not Engineer) 170 Electrical Inspector 160 Civil/Site Plan Review(QA/QC) 270 Civil/Site Plan Review(Senior Engineer) 260 Civil/Site Plan Review(Staff Engineer) 190 Civil/Site Inspector(Professional Engineer)180 Civil/Site Inspector 170 Administration Assistance 140 Labor rates will be adjusted annually on January 1' Jefferson County On-Call Full Services February 2026 8 bhcconsultants.com Organization and Address Supplemental Agreement Number 2 BHC Consultants LLC 950 Pacifica Ave. STE 905 Agreement Number 2023DCD-BHC Tacoma. WA 98402 Project Number Phone 360 )227-9643 Project l itle riginal Contract Current Contract I stimated Contract Professional Services Agreement for On Call Not to Exceed: Balance: Supplement: Review, Inspection & Building Official Services S1755.79 S115.000 Description Supplement No.2 to Professional Services Agreement for On Call Review, Inspection Services and Building Official Services, would add S 115,000 for additional plan review service and allow for possible on-call Building Official services at rates outlined in the original Exhibit"B" Labor Rate Schedule table. The new Not to Exceed amount will be S 175,000. Note:Original contract Not to Exceed amount above includes Supplement No. I. The Local Agency of Jefferson County desires to supplement the agreement entered into with BHC Consultants LLC and executed on August 21.2023 and identified as Agreement No. 2023 DCD-BHC Professional Services Contract for(hi call Plan review. Inspection services and Building(.ficial. All provisions in the basic Professional Services Contract,dated August 21.2023 as amended by remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 2.Scone of tier ices. Paragraph 2. Is hereby changed to read as follows: The contractor agrees to perform On Call Review,On Call Building Official Services and Inspection Services,but not limited to plan review inspection all labor identified on Exhibit"A". Section 4. Pay ment, paragraph 4.a. is hereby changed to read as follows: a.Paxment for the work provided by Consultant shall be made as provided in Exhibit B attached hereto, provided that the total amount of payment to Consultant shall not exceed S 175.000 w ithout the express written modification of this Agreement signed by the County. Page I of 2 II Signatures indicate agreement to the changes as stated in this Supplement#2 to the Professional Services Contract for On Call Plan review and Inspection Services. DATED this,2Y day of As V 4 2025. JEFFERSON COUNTY WASHINGTON BHC Consultants LLC. Board of County Commissioners Jeffe County.Washington 1 f leidi [is our.Chair Title President othenon, 'o issio er I u,, 12/8/2025 B ey-Nollette. t ,nnmissioner F ',\SSIo .G7j/. SEAL: cr) SEAL ATTEST: eg CI (a...,c, (z Y/ZcCaroly .Ilaway.CMClli Date Clerk , e Board Approved as to fh rm only: ihi Il for 11/13/2025 ilip C.Hunsucker Date Chief Civil Deputy Prosecuting Attorney Page 2 of 2 Organization and Address Supplemental 1greement Number I WIC Consultants LLC 950 Pacifica Ave. STE 905 Tacoma. WA 98402AgreementNumber2023DCD•BHC Project Number i'Ixne 360 1227-9643 Project title Contract Current Contract Estimated Contract Professional Seri ices Agreement for riginalftoExceed. Balance supplement Comprehensive Plan Periodic Review S30.000 S6.045 S30,000 Description Supplement No. I to Professional tiers ices \grcentent for On Call Review and Inspection Services is appended with: (1)"F'shibit C 2023-Supplement"adding S30.000 to the contract amount with a new not to Exceed amount of$60.000. The I ocal Altene of Jefl'erson_C:ounts desires to supplement the agreement entered into with _._..- BHC'Cjonsuft nta and executed on .august 2_I,2(I23 and identified as Agreement No. 2023 [X'D-BHC Pnnfecthm,/S rri et Contrc ar On call Phu,revien and Inspection services All provisions in the basic Professional Sen ices Contract.dated August 21.2023 as amended by remain in effect except as cspressly modified by this supplement. I he changes to the agreement are described as follows: I Section 4.pa.ment. paragraph 4.a is hereby changed to reati .is follows a.Payment for the work prosrdee)h\ ( onsultant shall be tnadc as pros'Jed on Exhibit H attached hereto. prosrded that the total amount fpascncnt to l onsultant shall not esceed $60,000 without the esprc.s written midi tication of ns \greement signed hs the l oounts sammanamiir II Signatures indicate agreement to the changes as stated in this Supplement tt l to the Professional 'er1 i.e. Contract for On('all Plan rev icy* and Inspection Services 411.6r2024DATEDthisdayof BHC Consultants LLC. Ot'NTY OF JEFFERSON Consultant f BOARD OF COMMISSIONERS ore% . :40' _ilen‘fe.i tikair 1\i — sultaant gs. inature prepperosi - La Dete an. hair Date et. Eise vur. Member 411k VD 3ro rt&n. 'Member Approved as to form only this ___ da) of August 2024 Wes' Philip C. Hunalher Chief Civil Ikhlii‘ {'no,ecuting Attorney Pate _of ORIGINAL PROFESSIONAL SERVICES AGREEMENT FORON CALL REVIEW AND INSPECTION SERVICES THIS PROFESIONAL SERVICES AGREEMENT FOR ON CALL REVIEW and INSPECTION SERVICES ("this Agreement") is entered into between the County of Jefferson, a municipal corporation ("the County"), and BHC Consultants, LLC (UBI Number: 602 774 584, the Contractor"), in consideration of the mutual benefits,terms, and conditions specified below. I. Project Designation. The Contractor is retained by the County to perform the following Project:On Call Review and Inspection Services. 2. Scone of Services. The Contractor agrees to perform On Call Review and Inspection Services including,but not limited to plan review inspection all labor identified on Exhibit A„ 3. Time for Performance. This Agreement shall commence on 1 August 2023 and continue through 31 July 2028. Work performed consistent with this Agreement during its term, put prior to the adoption of this Agreement, is hereby ratified. The Contractor shall perform all services pursuant to this Agreement as outlined above in Section 2. 4. Payment. The Contractor shall be paid by the County for completed work and for services rendered under this Agreement as follows: a. Payment for the work provided by the Contractor shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Contractor shall not exceed $30,000 without express written modification of this Agreement signed by the County. b. Invoices must be submitted by the 15`h of the month for the previous month's expenses. Such invoices shall be checked by the County,and upon approval thereof, payment shall be made to the Contractor in the amount approved. Failure to submit timely invoices and reports pursuant to Exhibit "B" of this Agreement may result in a denial of reimbursement. Invoices not submitted within 60 days may be denied. c. Final payment of any balance due the Contractor of the total contract price earned shall be made promptly upon its ascertainment and verification by the County after the completion of the work and submittal of reports under this Agreement and its acceptance by the County. d. Consultant shall be paid all reasonable and necessary work. Consultant shall bill time in quarter hour increments and provide a reasonable description of the work performed. Quarter hour increments shall be the minimum billing increment for invoices. Consultant shall provide invoices and necessary backup documentation for all services including timesheets and statements (specifying the services provided). Page 1 of 22 e. The Contractor's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the County and state for a period of six (6) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All non-confidential or de-identified documents, drawings, specifications, and other materials produced by the Contractor in connection with the services rendered under this Agreement shall be the property of the County whether the project for which they are made is executed or not. The Contractor shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Contractor's endeavors. The Contractor shall not be held liable for reuse of documents or modifications thereof, including electronic data, by County or its representatives for any purpose other than the intent of this Agreement. 6. Compliance with laws. The Contractor shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations,applicable to the services to be rendered under this Agreement. 7. indemnification. The Contractor shall indemnify and hold harmless the County, its past or present employees, officers, agents, elected or appointed officials or volunteers (and their marital communities), from and against all claims,losses or liability,or any portion thereof, including reasonable attorney's fees and costs, arising from injury or death to persons, including injuries,sickness,disease or death to the Contractor's own employees,or damage to property occasioned by a negligent act, omission or failure of the Contractor. The Contractor shall be liable only to the extent of the Contractor's proportional negligence. The Contractor specifically assumes potential liability for actions brought against the County by the Contractor's employees, including all other persons engaged in the performance of any work or service required of the Contractor under this Agreement and, solely for the purpose of this indemnification and defense, the Contractor specifically waives any immunity under the state industrial insurance law, Title 51 R.C.W. The Contractor recognizes that this waiver was specifically entered into pursuant to provisions of R.C.W.4.24.115 and was subject of mutual negotiation. 8. Insurance. Prior to commencing work, the Contractor shall obtain at its own cost and expense the following insurance coverage specified below and shall keep such coverage in force during the terms of this Agreement. a. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than 500,000 each occurrence with the County named as an additional insured in connection with the Contractor's performance of this Agreement. This insurance shall indicate on the certificate of insurance the following coverage: (a) Owned automobiles; (b) Hired automobiles; and, (3)Non-owned automobiles. Page 2 of 22 b. Commercial General Liability Insurance in an amount not less than a single limit of one million dollars($1,000,000)per occurrence and an aggregate of not less than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: i. Broad Form Property Damage, with no employee exclusion; ii. Personal Injury Liability, including extended bodily injury; iii. Broad Form Contractual/Commercial Liability — including coverage for products and completed operations; iv. Premises—Operations Liability(M&C); v. Independent Contractors and subcontractors; vi. Blanket Contractual Liability. c. Professional Liability Insurance. The Contractor shall maintain professional liability insurance against legal liability arising out of activity related to the performance of this Agreement, on a form acceptable to Jefferson County Risk Management in the amounts of not less than $1,000,000 Each Claim and 2,000,000 Aggregate. The professional liability insurance policy should be on an occurrence" form. If the professional liability policy is "claims made," then an extended reporting periods coverage(tail coverage)shall be purchased for three(3) years after the end of this Agreement, at the Contractor's sole expense. The Contractor agrees the Contractor's insurance obligation to provide professional liability insurance shall survive the completion or termination of this Agreement for a minimum period of three(3)years. d. The County shall be named as an "additional named insured" under all insurance policies required by this Agreement, except Professional Liability Insurance when not allowed by the insurer. e. Such insurance coverage shall be evidenced by one of the following methods: (a) Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. f. The Contractor shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: (a) The limits of overage; (b) The project name to which it applies; (c) The certificate holder as Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Community Development Department62l Sheridan Street, Port Townsend, WA 98368, and, (d) A statement that the insurance policy shall not be canceled or allowed to expire except on thirty (30) days prior written notice to the Page 3 of 22 County. If the proof of insurance or certificate indicating the County is an additional insured"to a policy obtained by the Contractor refers to an endorsement by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Contractor to obtain the full text of that endorsement and forward that full text to the County. Certificates of coverage as required by this section shall be delivered to the County within fifteen (15) days of execution of this Agreement. g. Failure of the Contractor to take out or maintain any required insurance shall not relieve the Contractor from any liability under this Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. h. The Contractor's insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies, with the exception of Professional Liability Insurance, so affected shall protect both parties and be primary coverage for all losses covered by the above described insurance. i. Insurance companies issuing the policy or policies shall have no recourse against the County(including its employees and other agents and agencies)for payment of any premiums or for assessments under any form of policy. j. All deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Contractor. k. Any deductibles or self-insured retention shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. I. Insurance companies issuing the Contractor's insurance policy or policies shall have no recourse against the County(including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of insurance policy. m. Any judgments for which the County may be liable, in excess of insured amounts required by this Agreement,or any portion thereof, may be withheld from payment due,or to become due,to the Contractor until the Contractor shall furnish additional security covering such judgment as may be determined by the County. n. Any coverage for third party liability claims provided to the County by a "Risk Pool"created pursuant to Ch.48.62 RCW shall be non-contributory with respect to any policy of insurance the Contractor must provide in order to comply with this Agreement. Page 4 of 22 o. The County may, upon the Contractor's failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to the Contractor. p. The Contractor's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials,employees,and agents. q. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials,employees, or agents. r. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. s. The Contractor shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to all the requirements stated herein. t. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. u. The Contractor shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services shall be promptly replaced. All the insurance policies required by this Agreement shall provide that thirty (30) days prior to cancellation, suspension, reduction or material change in the policy, notice of same shall be given to the Jefferson County Risk Manager by registered mail, return receipt requested. v. The Contractor shall place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not he placed with insurers or re- insurers licensed in the State of Washington. w. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. 9. Worker's Compensation (Industrial Insurance). a. If and only if the Contractor employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Contractor, the Contractor shall maintain workers' compensation insurance at its own expense,as required by Title 51 RCW, Page 5 of 22 for the term of this Agreement and shall provide evidence of coverage to Jefferson County Risk Manager, upon request. b. Worker's compensation insurance covering all employees with limits meeting all applicable state and federal laws.This coverage shall include Employer's Liability with limits meeting all applicable state and federal laws. c. This coverage shall extend to any subcontractor that does not have their own worker's compensation and employer's liability insurance. d. The Contractor expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. e. If the County incurs any costs to enforce the provisions of this subsection, all cost and fees shall be recoverable from the Contractor. 10. Independent Contractor. The Contractor and the County agree that the Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. The Contractor specifically has the right to direct and control the Contractor's own activities, and the activities of its subcontractors, employees, agents, and representatives, in providing the agreed services in accordance with the specifications set out in this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. Neither the Contractor nor any employee of the Contractor shall be entitled to any benefits accorded County employees by virtue of the services provided under this Agreement, including, but not limited to: retirement, vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits; fringe benefits; or any other rights or privileges afforded to Jefferson County employees. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 1 I. Subcontracting Requirements. a. The Contractor is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs,and schedules. Failure ofa subcontractor to perform is no defense to a breach of this Agreement. The Contractor assumes responsibility for and all liability for the actions and quality of services performed by any subcontractor. b. Every subcontractor must agree in writing to follow every term of this Agreement. The Contractor must provide every subcontractor's written agreement to follow every term of this Agreement before the subcontractor can perform any services under this Agreement. The Jefferson County Community Development Director or their designee must approve any proposed subcontractors in writing. Page 6 of 22 c. Any dispute arising between the Contractor and any subcontractors or between subcontractors must be resolved without involvement of any kind on the part of the County and without detrimental impact on the Contractor's performance required by this Agreement. 12. Covenant Against Contingent Fees. The Contractor warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person,other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty,the County shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration,or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 13. Discrimination Prohibited. The Contractor, with regard to the work performed by it under this Agreement, shall not discriminate on the grounds of race, color, national origin, religion, creed, age, gender, sexual orientation, material status, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 14. No Assignment. The Contractor shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Assignment does not include printing or other customary reimbursable expenses that may be provided in an agreement. 15. Non-Waiver. Waiver by the County of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 16. Termination. a. The County and reserves the right to terminate this Agreement at any time by giving ten (10)days written notice to the Contractor. b. In the event of the death of a member, partner, or officer of the Contractor, or any of its supervisory personnel assigned to the project, the surviving members of the Contractor hereby agree to complete the work under the terms of this Agreement, if requested to do so by the County. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Contractor and the County, if the County so chooses. c. The Contractor understands and agrees that County may terminate this Agreement in whole or in part, with 10 days' notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this Agreement. In the event of termination under this clause, the Page 7 of 22 County shall be liable for only payment for services rendered prior to the effective date of termination. 17. Notices. All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Jefferson County Risk Manager P.O. Box 1220 Port Townsend, WA 98368 Notices to the Contractor shall be sent to the following address: BHC Consultants 950 Pacific Ave, STE 905 Tacoma, WA 98402 18. Integrated Agreement. This Agreement together with attachments or addenda represents the entire and integrated Agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No representation or promise not expressly contained in this Agreement has been made. This Agreement supersedes all prior or simultaneous representations, discussions, negotiations, and agreements, whether written or oral, by the County within the scope of this Agreement. The Contractor ratifies and adopts all statements, representations, warranties, covenants, and agreements contained in its proposal, and the supporting material submitted by the Contractor, accepts this Agreement and agrees to all of the terms and conditions of this Agreement. 19. Modification of this Agreement. This Agreement may be amended only by written instrument signed by both County and Contractor. 20. Disputes. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the terms of this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall bear the cost of its own attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County. The parties agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The Contractor hereby consents to the personal jurisdiction of the Superior Court of the State of Washington for Jefferson County. Page 8 of 22 2 I. Section Headings. The headings of the sections of this Agreement are for convenience of reference only and are not intended to restrict, affect, or be of any weight in the interpretation or construction of the provisions of the sections or this Agreement. 22. Limits of Any Waiver of Default. No consent by either party to,or waiver of, a breach by either party, whether express or implied, shall constitute a consent to, waiver of, or excuse of any other, different, or subsequent breach by either party. 23. No Oral Waiver. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. 24. Severability. Provided it does not result in a material change in the terms of this Agreement, if any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be affected and shall be enforceable to the fullest extent permitted by law. 25. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest, heirs, and assigns. 26. No Assignment. The Contractor shall not sell, assign,or transfer any of rights obtained by this Agreement without the express written consent of the County. 27. No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. 28. Signature in Counterparts. The parties agree that separate copies of this Agreement may be signed by each of the parties and this Agreement shall have the same force and effect as if all the parties had signed the original. 29. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. 30. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at arms-length, with the assistance and advice of competent, independent legal counsel. 3I. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act,Chapter 42.56 RCW, as may hereafter be amended, the Contractor agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. The Contractor further agrees that upon receipt of any written public record request, Contractor shall, Page 9 of 22 within two business days, notify the County by providing a copy of the request per the notice provisions of this Agreement. This Agreement, once executed, will be a "public record" subject to production to a third party if same is requested pursuant to. the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended. 32. Confidentiality. With respect to all information relating to County that is confidential and clearly so designated, as required by the Health Insurance Portability and Accountability Act (HIPAA) and any other applicable privacy laws, the Contractor agrees to keep such information confidential. The Contractor shall not disclose, transfer, or sell any such information to any party,except as provided by law or, in the case of personal information, with the prior written consent of the person to whom the personal information pertains. The Contractor shall maintain the confidentiality of all personal information and other information gained by reason of this Agreement,and shall return or certify the destruction of such information if requested in writing by Jefferson County. SIGNATURES FOLLOW ON THE NEXT PAGE) Page I 0 of 22 SIGNATURE PAGE JEFFER N COUNTY BO C SSIONERS BHC Consultants,LLC J2/43 Name of the Contractor g herton.Chair Cameron Ochiltree Approved Telephonically Contractor Representative (Please print) Kat 't an,Member ow.,+9^b by cam,ren Oclvltrw Cameron Ochittree 04Y 2023 0803 14 M 16-0TOO Signature) H di ' senhour,Member Executive Vice President Title August 3,2023 4 li„.,, F RSOtyDate SEAL: L a o' 41,rvASHoN 40 MMMwSNM ATTEST: a SjauW Carolyn Galloway,CMC DATE $I LI/L'>' Clerk of the Board Approved as tp form ()Illy: Philip C. Hunsucker DATE: August 16, 2023 Chief Civil Deputy Prosecuting Attorney Page 1 I of 22 EXHIBIT "A" Jefferson County On Call Building And Fire Marshal Services SCOPE OF SERVICES 1. Plan Review The County shall determine which plans and building permit applications shall be reviewed by Consultant. Consultant shall review such plans submitted with building permit applications for structural, non-structural and code compliance in accordance with JCC 15.05.030, which adopts the International and Uniform Codes adopted by the State of Washington, with exceptions, in Chapter 51-I1 (Washington State Energy Code and Amendments), Chapter 51-50 WAC International Building Code), Chapter 51-51 (International Residential Code), Chapter 51-52 WAC (International Mechanical Code), Chapter 51-54 WAC (International Fire Code), and Chapter 51-56 WAC (Uniform Plumbing Code and Plumbing Code Standards) (collectively Building Codes"), except that Consultant shall obtain approval from the Building Official on any portion of the review that specifically requires the approval of the Building Official as specified in the Building Codes. A. The specified services to be performed by Consultant shall be specified in a Letter of Authorization issued by the Building Official for each set of plans and permit application. B. Consultant shall not design for applicants, make any structural changes on the plans, or make any changes that directly contradict other information on the plans. C. Reviews shall be conducted by Consultant and under direction of the Building Official or their designee. D. If corrections or additions are required, Consultant shall write a comment letter addressed to the applicant. The County or,Consultant at the direction of the Building Official or their designee, shall provide the comment letter,along with any additional County requirements to the applicant. The comment letter shall indicate to the applicant that they are required to submit the revisions/additions once addressed to Consultant per the submittal requirements or guideline checklists for the permit type under review. E. When the plans and applications are consistent with the Building Codes, Consultant shall indicate that the plans and applications have been reviewed and found to be in substantial compliance with the applicable Building Codes. The reviewer's name and date of compliance shall be affixed to each sheet of the required digital submittal documents. In the event digital submittal documents are not available, up to two sets of drawings (as provided by the applicant) including the cover sheet shall be stamped in the same manner and provided back to the Building Official or their designee. F. Full reviews shall include structural, non-structural, accessibility, energy, and ventilation requirements as applicable. Partial reviews shall be indicated herein as either structural or non-structural or as mutually agreed upon. Initial reviews shall be within the timelines identified below. Page 12 of 22 2. Process A. The County reserves the right to determine the process and method of work by Consultant. At its sole option, the County shall determine if it wishes to contract with Consultant on a time and materials basis or a percentage basis and as agreed upon by the Building Official or their designee and Consultant. B. The County shall notify Consultant in writing which plans and applications are to be reviewed by Consultant. C. The County shall intake, track, and process the permit applications and all revisions per current building and permit administration procedures through in-house platforms which may include paper or electronic processing. Consultant shall conduct its services on both these platforms. D. Electronic application submittal, review, and approval shall be coordinated by the County through the County platform. Consultant shall identify its staff who shall have user access to and participate in the County platform. All submittal materials from applicant shall be digital PDF or other compatible file type (e.g., .jpg or .tiff). Consultant shall perform the reviews and coordination in the same manner using Bluebeam Revu PDFs and Word documents. E. For transmission of application materials received through the in-house platform,electronic files between the County and Consultant shall be via a file transfer method such as a Liquidfiles file link,a SharePoint file link,an FTP link, a cloud-based file link.The County application materials generally shall be available within the platform and shall not require file transfer. Email may be used on a project-by-project bases at the discretion of the Building Official or their designee. F. For transportation of non-electronic documents, Consultant shall be responsible for the transportation and cost of returning permit review documents back to the County. The County shall be responsible for the transportation and cost of delivering permit review non- electronic documents to Consultant. G. Consultant shall conduct the initial review, revisions or additional information and shall either indicate compliance with the Building Codes against which it was checked and notify the County of compliance, or if the drawings are still not as required, contact the applicant and the County with additional revision requests within the time frames specified below, unless negotiated otherwise: Project Type* Initial Review Re-Review Single-Family 10 working days(2 weeks) 10 working days (I — 2 weeks) Multi-Family 15 -20 working days(3 - 4 weeks) 10 working days (2 weeks) Page 13 of 22 Commercial 20- 30 working days(4 - 5 weeks) 15 working days(3 weeks) These timelines are subject to changes to applicable County rules and regulations and RCW as amended. I-I. The review timelines set forth above may be revised for any given project, upon written consent of both the County and Consultant. 1. Consultant shall not be held responsible for delays attributable to any force majeure events. For the purposes of this section,an event of force majeure shall mean any cause beyond the control of the either party including but not restricted to, acts of God, flood, drought, earthquake, storm, fire, lightning, epidemic, war, riot, civil disturbance or disobedience, labor dispute, labor or material shortage,sabotage,acts of public enemy,explosions,orders, regulations or restrictions imposed by governmental, military, or lawfully established civilian authorities, which, in any of the foregoing cases, by exercise of due diligence such party could not reasonably have been expected to avoid, and which, by the exercise of due diligence, it has been unable to overcome. Force majeure does not include (i) a failure of performance that is due to an affected party's own negligence or intentional wrongdoing; ii)any removable or remediable causes (other than settlement of a strike or labor dispute) which an affected party fails to remove or remedy within a reasonable time;or(iii)economic hardship of an affected party. 3. Building Inspection Services Consultant shall provide a certified building inspector, or state licensed Design Professional to perform the following services on an as-needed, on-call basis for Residential and Commercial buildings: A. Upon authorization by the Building Official or their designee, the inspector shall perform building inspection services for the County. B. At the request of the Building Official or their designee, the inspector shall be asked to perform one or more of the following inspection tasks: I. Non-structural fire and life safety inspections; 2. Structural inspections; 3. Energy code inspections; 4. Barrier free ADA inspections; or, 5. Mechanical & plumbing inspections. C. Inspector shall provide building inspections in accordance with the Building Codes, except that inspector shall obtain approval from the Building Official or their designee on any Page 14 of 22 portion of the review that specifically requires an approval of the Building Official under the applicable code(s),or that involves an unusual interpretation. D. Inspections shall be done in accordance with all codes,ordinances and regulations in effect and shall be performed in a courteous and professional manner. Up-to-date records of inspection status shall be maintained in the manner required for the specific project and on the office copy of the permit. Inspections can be negotiated to be in person or virtual remote inspection, or as requested otherwise by the County. Note: Plan review approvals are not inspections. The County shall guarantee a minimum of four(4) hours of inspection work each day inspection services are provided. Inspection time is calculated portal to portal further explained below. 4. Additional Services Required A. Pre-permit plan review meetings to review code requirements and County permit coordination shall be charged at the hourly rates identified in the Labor Rate Schedule. B. Review of supplemental plans or deferred submittals (information not provided at time of initial review but required for plan approval, i.e., truss specification/plans, mechanical, C. plumbing, etc.) shall be charged at the hourly rates identified in the Labor Rate Schedule. D. Revisions to plans that require additional plan review shall be charged at the hourly rates identified in the Labor Rate Schedule. E. Addendums to approved plans that require additional plan review shall be charged at the hourly rates identified in the Labor Rate Schedule. F. Attendance of meetings in person or remotely when requested by the County shall be charged at the hourly rates identified in the Labor Rate Schedule. G. All other review services and reviews in excess of two(the initial review plus one re-check) shall be paid on a time-and-expense basis using the applicable hourly rate identified in the Labor Rate Schedule. H. In-house plan review and other services shall be provided as desired by the County and agreed upon by Consultant on a time-and-expense basis using an hourly rate identified in the Labor Rate Schedule. I. Valuation figures used to determine the plan review fees shall be calculated based on the County's Fee Resolution or ordinance. The plan review fee shall be determined by the County and the proposed plan review fee amount shall be submitted to Consultant for each project for review and approval. J. Billing statements shall be issued for reviews that receive a full initial review in the preceding month or other acceptable time period. A full initial review shall constitute an Page 15 of 22 earned fee for both the County and Consultant. Each statement shall include the permit application number and owner or project name of the plans reviewed with the fee. K. The County shall have the right to withhold payment to Consultant for any work not completed in a satisfactory manner until such time that Consultant modifies such work to the satisfaction of the County. L. Hourly rates shown are portal to portal from inspector's residence or the Consultant'office, whichever is less for on-call services. M. All mileage included by Consultant shall be reimbursed at the most current IRS rate at the time of service, or as negotiated and mutually agreed upon by Consultant and the County for fixed mileage rate.Mileage shall not be assessed on travel using client supplied vehicle. N. Consultant staff's normal workdays are Monday through Friday (8am-5pm, PST). Office work on Saturdays,Sundays or County Holidays shall be performed only at specific request of the County. Billing for work performed outside normal work hours or on Saturdays, Sundays, or County Holidays shall be at 150%of the rates shown above. O. This Labor Rate Schedule is effective as of January 1, 2023 and shall be effective for the duration of this Agreement or until amended and mutually agreed upon by Consultant and the County. Page 16 of 22 EXHIBIT "B" PAYMENT All applicable County building permit tees are outlined in JCC 15.05.030(I ) adopts the International Building Code, with exceptions, in Chapter 5I-50 WAC, using the metric provided by the ICC Building Evaluation Table below. Fee TIPP Fee Attmtttt D.GENERAL REQUIREMENTS FOR ALL CONSTRIX110.141EUITED FERMIS Building Permit fees shah be based upon valuation The valuation shag be determined by the Building Official.For most Vote( the square footage costs in the most current Building Valuation Data Table published by the international Code Council(ICC) may be employed. For projects not covered by the table construction estimation tools such as Construction Cost Data by R.5 Means or the BNI Construction Cosrbook may be referenced as a guide Administrative Fee•Includes a technology fee equal to 2%of the total building permit cost Permit fees shall be calculated from valuation in the following manner. Valuation Corresponding Permit Fee SO 5500 30 00 501 •$2,000 30.00 for the first$500.00 Plus$4 00 for each additional$100 or traction thereof,to and including$2,000. 2,001 -525,000 590 00 for the first 52.000 00 plus$17.50 for each additional 51.000 or fraction thereof,to and including 525.000 S25,001 -550,000 5492 50 for the first$25,000.00 plus 512.50 for each additional$1,000 or fraction thereof,to and including 550,000. 550,001 -5100,000 805 00 for the first$50,000.00 plus$9 00 for each additional$1,000 or fraction thereof,to and including$100,000. 5100,001 -$500,000 51,255 00 for the first 5100,000 00 plus 57 25 for each additional$1,000 or fraction thereof,to and.ncludi g$500,000. 5500,001 - 51,000,000 54.155.00 for the first 5500.000.00 plus$6.00 for each additional$1,000 or fraction thereof, to and Including 51,000,000. 51,000,001 -$5,000,000 57,155 00 for the first 51,000,000.00 plus 54 00 for each additional 51,000.00 or fraction thereof, to an including$5,000,000. 55,000,001 and up 523.155 00 for the first$5.000.000 00 plus 53 00 for each additional$1,000.00 or fraction thereof Page I7of22 LABOR RATE SCHEDULE Classification Hourly Rate Principal Consultant(Sr. Plans Examiner or B.O.) 160 Combination Building Inspector 92 Plans Examiner 1 —non-structural 150 Structural P.E.195 Administration/Clerical Assistance 75 Travel Time 60%of Hourly Rate + Mileage 1. Plan Review Fee The following fee determination criteria is intended to include the review of plans sent to Consultant for review and approval. The reviews will typically be for new construction, substantial remodel, and alterations of both residential and commercial structures. Incidental over-the-counter plan review performed by Consultant staff while on-site at the County will be included as part of tasks performed upon request at the hourly rate identified in the Labor Rate Schedule. LUMP SUM: The County shall pay Consultant a lump-sum fee for performing an initial review and one recheck for each project. The fee shall be based on a percentage of the plan review fee as tabulated below or as mutually agreed upon between the County and Consultant. The plan review fee shall be based on the fees charged by resolution for the County. At the request of the County and in concurrence by Consultant, plan review fees may be determined to be charged at the hourly rates as identified in the Labor Rate Schedule as opposed to the following"fixed fee" rates: Commercial and Multi-Family Projects Percentage of Plan Review Fee Valuation <$2,000,000 Valuation $2,000,000 To$5,000,000 Complete Plan Review 75% 70% Partial Plan Review 60% 50% structural only or nonstructural only) Valuation $5,000,001 to Valuation $10,000,001 10,000,000 and up Complete Plan Review 60% 50% Partial Plan Review 40% 35% structural only or nonstructural only) Cinele Family Projects Page 18 of 22 Complete Plan Review 75%of Plan Review Fee Partial Plan Review 50%of Plan Review Fee structural only or nonstructural only) Residential: (Single Family Dwelling) A. Full Plan Review: Includes structural, non-structural Fire & Life Safety, mechanical, plumbing. State Energy, and applicable items in the County's Municipal Code. Non-Residential: B. Full Plan Review: Includes structural, non-structural Fire & Life Safety, Barrier Free ADA accessibility and/or State Energy Code, Mechanical(IMC) and/or Plumbing(UPC). C. Partial Plan Review: Will consist of one of the following: IBC non-structural Fire & Life Safety including mechanical/plumbing when issued as a part of a combination building permit, State Energy and Barrier Free ADA accessibility review: or, IBC Structural ONLY. D. Mechanical/Plumbing: (issued as a separate permit). When permit for such work is issued separately from a building combination permit and the permit fee is based on valuation of such work separate from the building permit, the fee will be assessed at the partial review percentage noted above. If the permit fee is Page 19 of 22 based on a unit fee per the IMC or UPC, the fee will be charged at the hourly rate as identified in the Labor Rate Schedule. E. Attachment"B" Labor Rate Schedule will be utilized for ail hourly fees unless negotiated otherwise between Consultant and the County. F. Fixed Fee plan review includes the initial plan review plus one (I) recheck. When substantial revisions occur to previously reviewed and/or approved plans, additional fees shall be charged at the hourly rates identified in the Labor Rate Schedule. G. All"fixed fee"and/or"hourly"projects shall have a minimum fee of$250 to cover set up, tracking,coordination,and initial review. H. Expedited plan review services are available upon request. Fee is negotiated based on timeline requested at a rate of 150% to 200% of the hourly rates identified in the Labor Rate Schedule or as negotiated otherwise. Once the fee is negotiated the County is to inform the applicant of the fee ahead of the notice to proceed. Billing for authorized expedited services will be identified in the statement further described below. I. A joint Consultant plan review and County split review option may be negotiated prior to the start of the project. 2. Building Inspection Services Consultant will provide a certified building inspector, certified building official or state licensed Architect to perform the following services on an as-needed, on-call basis for Residential and Commercial buildings: A. Upon authorization by the County,the inspector will perform building inspection services for the County. B. At the request of the County, the inspector shall be asked to perform one or more of the following inspection tasks: a. Non-structural fire and life safety inspections; b. Structural inspections; c. Energy code inspections: d. Barrier free ADA inspections; or, e. Mechanical & plumbing inspections. C. Inspector will provide building inspections in accordance with the currently adopted International Codes, Washington State Building Code (WAC 51-50 and 51-51), and Energy Code (WAC SI-I I), and the applicable County Building Codes, except that Page 20 of 22 inspector will obtain approval from the County Building Official or his/her agent on any portion of the review that specifically requires an approval of the Building Official under the applicable code(s),or that involves an unusual interpretation. D. Inspections will be done in accordance with all codes,ordinances and regulations in effect and will be performed in a courteous and professional manner. Up-to-date records of inspection status will be maintained in the manner required for the specific project and on the office copy of the permit. Inspections can be negotiated to be in person or virtual remote inspection, or as requested otherwise by the County. Note: Plan review approvals are not inspections. The County shall guarantee a minimum of four(4) hours of inspection work each day inspection services are provided. Inspection time is calculated portal to portal further explained below. 3. Additional Services Required A. Pre-permit plan review meetings to review code requirements and County permit coordination will be charged at the hourly rates identified in the Labor Rate Schedule. B. Review of supplemental plans or deferred submittals(information not provided at time of initial review but required for plan approval, i.e., truss specification/plans, mechanical, plumbing, etc.)will be charged at the hourly rates identified in the Labor Rate Schedule. C. Revisions to plans that require additional plan review will be charged at the hourly rates identified in the Labor Rate Schedule. D. Addendums to approved plans that require additional plan review will be charged at the hourly rates identified in the Labor Rate Schedule. E. Attendance of meetings in person or remotely when requested by the County will be charged at the hourly rates identified in the Labor Rate Schedule. 4. Additional A. All other review services and reviews in excess of two (the initial review plus one re- check) shall be paid on a time-and-expense basis using the applicable hourly rate identified in the Labor Rate Schedule. B. In-house plan review and other services will be provided as desired by the County and agreed upon by Consultant on a time-and-expense basis using an hourly rate identified in the Labor Rate Schedule. C. Valuation figures used to determine the plan review fees will be calculated based on the County's Fee Resolution or ordinance. The plan review fee will be determined by the County and the proposed plan review fee amount shall be submitted to Consultant for each project for review and approval. Page 21 of 22 D. Billing statements will be issued for reviews that receive a full initial review in the preceding month or other acceptable time period. A full initial review shall constitute an earned fee for both the County and Consultant. Each statement will include the permit application number and owner or project name of the plans reviewed with the fee. E. The County shall have the right to withhold payment to Consultant for any work not completed in a satisfactory manner until such time that Consultant modifies such work to the satisfaction of the County. F. Hourly rates shown are portal to portal from inspector's residence or the Tacoma office, whichever is less for on-call services. G. All mileage included by Consultant will be reimbursed at the most current IRS rate at the time of service, or as negotiated and mutually agreed upon by Consultant and the County for fixed mileage rate. Mileage will not be assessed on travel using client supplied vehicle. H. Consultant staff's normal workdays are Monday through Friday(8am-5pm,PST).Office work on Saturdays, Sundays or County Holidays will be performed only at specific request of the County. Billing for work performed outside normal work hours or on Saturdays, Sundays,or County Holidays shall be at l 50%of the rates shown above. I. The Labor Rate Schedule is effective as of January I, 2023 and shall be effective for the duration of this Agreement or until amended and mutually agreed upon by Consultant and the County. Page 22 of 22 ex eo DRAFT SHING MINUTES Jefferson County Board of County Commissioners Regular Meeting — April 6, 2026, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton, Commissioner Heidi Eisenhour and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Brotherton called the meeting to order at the appointed time and played a tune on a harmonica. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and six comments were received. The Commissioners addressed the comments. PROCLAMATION re: Proclaiming April 6-12,2026 as National Public Health Week: After all three Commissioners read aloud the proclamation, Commissioner Dudley-Nollette moved to approve the proclamation. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Public Health Director Apple Martine thanked the Commissioners for honoring Public Health Awareness Week, and noted that the Board of Health will recognize public health heroes during their April 16, 2026 meeting. PUBLIC HEALTH and EMERGENCY MANAGEMENT UPDATE: Public Health Officer Dr. Allison Berry provided information regarding public health in Jefferson County and in the United States, and highlighted that flu and RSV are declining and COVID-19 activity remains low, though outbreaks can still occur in high-risk settings like long-term care facilities. She emphasized vaccination as the primary protection against COVID-19, measles, and polio, recommending boosters mainly for older or high-risk individuals. Dr. Berry also commented on the reduced access to free COVID tests and the closure of a local Planned Parenthood clinic, with telehealth and local providers helping maintain access to care. Emergency Management Director Willie Bence reported low snowpack and a warmer, drier spring outlook, raising concerns for wildfire season and water supply,while also reminding residents about tsunami siren testing. Director Bence also honored the passing of longtime Emergency Management volunteer John Ebner, and noted his significant contributions to public safety. PROCLAMATION re: Proclaiming April 16,2026 as the 10th Anniversary of Bayside Housing and Services: After all three Commissioners read aloud the proclamation, Commissioner Dudley-Nollette moved to approve the proclamation. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Chair Brotherton noted a scrivener error to be corrected before they sign. Bayside Housing and Services Director Gary Keister was present and thanked the Commissioners for the proclamation and provided comments on their goals and programs. 1 DRAFTCommissionersMeetingMinutesofApril6, 2026 The meeting was recessed at 10:27 a.m. and reconvened at 10:32 a.m. with all three Commissioners present. HEARING re: 2026 First Quarter Budget Appropriations/Extensions; Various County Departments: County Administrator Josh Peters and Finance Director Judy Shepherd were present to review the various budget appropriations from County departments, and answer questions posed by the Board. After review of the requests, Chair Brotherton opened the floor to allow for public testimony, and the following individual provided testimony: Tom Thiersch—Jefferson County. Hearing no further testimony, Chair Brotherton closed the public hearing. During deliberations, County Administrator Peters noted that the SRS funding was not accurately reflected on the Resolution summary. Director Shepherd stated that she will work with the Clerk of the Board to make that correction. Treasurer Stacie Prada, Public Health Finance Manager Jenn Mitchell, Auditor Brenda Huntingford, and Sheriffs Office Manager Jamie Aumock were invited to provide comments about the budget. They emphasized the difficulty of predicting costs and revenues,the need for stricter prioritization and coordination across departments, and a growing focus on long-term sustainability, including reducing expenses where possible and identifying new revenue sources. The discussion centered on managing a structurally constrained budget,where many appropriations reflect corrections, delayed expenses, or shifting revenues rather than new spending. After deliberations, Commissioner Eisenhour moved to approve RESOLUTION NO. 16-0406-26R re: 2026 First Quarter Budget Appropriations/Extensions; Various County Departments, including the one amendment to the revenue for the Secure Rural Schools (SRS) amount. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. DISCUSSION re: Mini survey design and results: Central Services Director Shawn Fredrick and Communications Specialist Liz Anderson were present to review results from a community survey with nearly 500 responses, highlighting preferences for email communication over social media and majority support for a fireworks ban, while also identifying limitations such as lack of clear objectives, potential duplicate responses, and survey design issues. Staff will continue using surveys as a community engagement tool, with next steps focused on developing a clear communication strategy about their purpose and use, establishing more consistent survey design and best practices, and improving tools to reduce issues like duplicate responses. The Commissioners discussed creating a regular cadence for surveys, identifying priority questions and intended outcomes at the board level, and refining the overall process to make surveys more reliable. The meeting was recessed at 11:30 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Brotherton announced that the Executive Session will be held from 1:30 p.m. to 2:10 p.m. regarding Attorney-Client Privilege, Potential/Actual Litigation under exemption RCW 42.30.110(1)(i)as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), DCD Director, Deputy Fire Marshal, Prosecuting Attorney 2 DRAFT Commissioners Meeting Minutes of April 6, 2026 and Central Services Director. The Board resumed the regular meeting at 2:12 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 2:13 p.m. to 2:28 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:31 p.m. There was no proposed action, and therefore no public comment taken on this topic. UPDATE re: 2025 Marine Resources Committee (MRC)Annual Report: MRC Chair Emily Buckner and MRC Vice-Chair Neil Harrington were present to provide the 2025 MRC Annual Report which outlined their structure, funding, activities, and future priorities. The MRC is part of the Northwest Straits Initiative and serves as an advisory body composed of volunteers, government representatives, and youth members. The MRC's focus is on marine stewardship through community science, restoration, and education. REVIEW re: 2026 Washington State Legislative Session: Propolis Communications Lobbyist Kelsey Hulse was present to give a debrief of a fast-paced 60-day legislative session, highlighting that Jefferson County was highly engaged and effective in advocating for its priorities. Despite a challenging budget environment driven by a state shortfall,Jefferson County made meaningful progress by building relationships,testifying on multiple issues, and laying groundwork for future funding efforts. A request for$5.7 million for Port Hadlock sewer connections was not granted,but the County is continuing to pursue state and federal funding. Lobbyist Hulse explained that the session was heavily shaped by budget constraints and major policy debates, including the passage of a new"millionaire's tax,"ongoing concerns about funding shortfalls, and tensions between state and local governments over resources. Although some priorities were not achieved,the County secured success in targeted areas such as funding for the Cape George Trust Land Transfer project.Numerous housing-related bills advanced, offering new tools and flexibility for local governments,particularly around middle housing and rural development. Several issues are expected to carry forward into future sessions, including trust land policy, infrastructure financing, public health funding, and programs like derelict vessel removal. Moving forward, Lobbyist Hulse stated that she will continue to engage and improve communication with legislators. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Chair Brotherton noted that Chief Civil Deputy Prosecuting Attorney Philip Hunsucker had made changes to Consent Agenda Item No. 14 (after publication of the packet), so it will need to be pulled and reviewed further. After review of the other items, Commissioner Dudley-Nollette moved to approve the Consent Agenda, minus Consent Agenda Item No. 14. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 17-0406-26R re: Declare certain personal property as surplus, authorize disposal, and remove from the annual inventory of the Capitalized Fixed Assets 2. RESOLUTION NO. 18-0406-26R re: Declare certain personal property as surplus, authorize disposal,and remove from the annual inventory of the Capitalized Fixed Assets- Central Services 3. RESOLUTION NO. 19-0406-26R re: A Resolution Adopting Solid Waste Advisory Committee By-Laws Revisions 3 DRAFCommissionersMeetingMinutesofApril6, 2026 4. BID AWARD re: Official County Newspaper; Advertising costs; County Administrator; Port Townsend-Jefferson County Leader 5. INTERLOCAL AGREEMENT re: Health Officer coverage;No cost; Public Health; Clallam County, Thurston County, and Kitsap Health District 6. AGREEMENT re: Phase 4 Stages 3 and 4 On-site Grinder Pump Installation for the PHUGA Project No. 405-2128-0; Total of project $169,118; Public Works; Tetra Tech 7. AGREEMENT,Amendment No.2 re: Legal research software; Updated fee of$1,251/month; Prosecutor's Office; LexisNexis—Authorization for the Prosecuting Attorney to sign 8. AGREEMENT,Amendment No. 1 (A) re: Document recording fee backfill; Additional amount of$301,346; Auditor's Office; Washington State Department of Commerce 9. AGREEMENT,Amendment No. 1 re: Grant Agreement No. 690567240004; Phase 2 -Two Trout Creek culvert replacement on Upper Hoh Road; Addition amount of$65,000; Public Works; U.S. Department of Transportation Federal Highway Administration 10. AGREEMENT, Change Order No. 5 re: Phase 4 Stage 2 On-site Grinder Pump installation for the PHUGA, Project No. 405-2127-0; Additional amount of$55,653.82; Public Works; Earthwork Solutions LLC 11. AGREEMENT,Change Order No 6 re: Phase 3 Low Pressure Sewer Collection System for the Port Hadlock UGA, Project No. 405-2127-0; Additional amount of$28.557.67; Public Works; Seton Construction 12. AGREEMENT, Change Order No 7 re: Membrane Bioreactor(MBR)for Port Hadlock Wastewater Project; Additional amount of$12,694; Public Works; Ovivo USA,LLC 13. ADVISORY COMMITTEE RESIGNATION re: Conservation Futures Citizen Oversight Committee (CFCOC); District No. 2 Representative—Tom Ehrlichman 14. APPROVAL OF MOTION re: Allow the use of grant funds from National Environmental Health Association(NEHA)—Food and Drug Administration(FDA) Retail Flexible Funding Model Grant Program for food safety projects; April 1, 2026-March 31, 2027; Grant total $5,000 Removed and approved later in the meeting, with edits) 15. APPROVAL OF MINUTES: Regular Meeting Minutes of March 16 and 23, 2026 and Special Meeting Minutes of March 13, 2026 (Connectivity Summit letter) 16. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated March 23,2026 and totaling 497,830 17. AGREEMENT,Amendment No. 1 re: Coroner services; Increase of$20,000; Human Resources; David Bradley DISCUSSION re: Approval of Motion re: Retail Flexible Funding Model Grant Program award (Consent Agenda Item No. 14): Commissioner Eisenhour moved to approve a motion to authorize the acceptance of the use of funds from the grant from National Environmental Health Association(NEHA)—Food and Drug Administration(FDA)Retail Flexible Funding Model Grant Program for food safety projects; April 1, 2026- March 31, 202; total of$5,000. She noted that the motion directs staff to comply with all the conditions and requirements of the April 1, 2026 award letter. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: Calendar Coordination Connectivity Summit; debrief 4 RAFTCommissionersMeetingMinutesofApril6, 2026 NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:34 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heidi Eisenhour, Member Carolyn Gallaway, CMC Heather Dudley-Nollette, Member Clerk of the Board 5 i,.DRAF 'r sy 9S 1NG O MINUTES Jefferson County Board of County Commissioners Regular Meeting — April 20, 2026, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton, Commissioner Heidi Eisenhour and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Brotherton called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments,and five comments were received. The Commissioners addressed the comments and concurred forwarding a recently approved letter about Quinault South Shore road to additional contacts in government. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dudley-Nollette moved to approve the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Surplus various County property; Hearing to be held on May 4, 2026 at 10:30 a.m. in the Jefferson County Courthouse; Commissioners Chambers located at 1820 Jefferson St, Port Townsend, WA 98368 (HYBRID) 2. RESOLUTION NO.20-0420-26R re: Adopting the Hearing Examiner report and recommendations, and expressing Board's intent to vacate a portion of Mumby Road Right of Way 3. RESOLUTION NO. 21-0420-26R re: Resolution Adopting a Low-Income Discount for Curbside Recycling and Garbage Collection 4. OPIOID SETTLEMENTS re: Joining six remnant defendants; $8,034.16; Associated Pharmacies, Inc. (and American Associated Pharmacies); J M Smith Corp.; Louisiana Wholesale Drug Co., Inc.; Morris and Dickson Co.: North Carolina Mutual Wholesale Drug Co., Inc.; and United Natural Foods, Inc. (including its subsidiaries Super Valu and Advantage Logistics) 5. AUTHORIZATION re: County Administrator to execute updated USDOT Standard Title VUNon-Discrimination Assurances;No fiscal impact; Public Works; United States Department of Transportation 6.MOTION TO APPROVE re: Housing Fund Board recommendation to change the scope of the 2026 East Jefferson Habitat for Humanity contract 7. INTERLOCAL AGREEMENT re: Dosewallips Estuary Assessment; $18,886; Public Health; Washington State Parks 8. LEASEHOLD DEED OF TRUST re: Caswell-Brown Village; County Administrator; Olympic Community Action Projects 1 DRAFTCommissionersMeetingMinutesofApril20, 2026 9. AGREEMENT re: To develop and implement tobacco,vapor and marijuana product intervention strategies; $3,000; Public Health; OWL360 10. AGREEMENT re: To develop and implement tobacco, vapor and marijuana product intervention strategies; $3,000; Public Health; Jefferson County Land Trust 11. AGREEMENT re: To develop and implement tobacco, vapor and marijuana product intervention strategies; $3,000; Public Health; Jefferson County Soccer Club 12. AGREEMENT re: Residential substance abuse treatment program in jail; $148,221; Sheriff's Office; Washington State Healthcare Authority (HCA) 13. AGREEMENT re: WinCams Maintenance and System Services Agreement; $125,000 over five years; Public Works; Cascade Software, LLC 14. AGREEMENT re: Potential Curation of Cultural Artifacts for Memorial Field project; In the amount, up to $1,650; Public Works; Jamestown S'Klallam Tribe 15. AGREEMENT, Supplement No. 2 re: SR 19 Rhody Drive Ped-Bike Improvements—South Segment(18029050); $141,300; Public Works; Washington State Department of Transportation WSDOT) 16. MEMORANDUM OF UNDERSTANDING,Amendment No. 1 re: Referred Becca Petition Project; Additional $10,000 ($15,000 in 2025 and $25,000 in 2026); Public Health; Juvenile Court 17. AGREEMENT,Amendment No. 1 re: Quilcene Complete Streets; Time extension; County Administrator's Office; Jefferson County Public Works 18. AGREEMENT,Amendment No. 1 re: Glen Cove Infrastructure; Time extension; County Administrator's Office 19. AGREEMENT,Amendment No. 1 re: Intellectual and developmental disabilities services; Reduced amount of$78,000 for a total of$986,066; Public Health; Washington State Department of Social and Health Services 20. AGREEMENT,Amendment No. 1 re: Pollution prevention assistance services; Reduced amount of$14,687.88 for a total of$198,615.34; Public Health; Washington State Department of Ecology 21. AGREEMENT,Amendment No. 1 re: Youth cannabis and commercial tobacco prevention; 77,000; Public Health; Kitsap Public Health District 22. AGREEMENT,Amendment No.3 re: Strategic planning services;No additional cost— Change in services and contract end period; Human Resources; BerryDunn 23. AGREEMENT,Amendment No. 10 re: Dosewallips R Powerlines acquisition and design; 18,886; Public Health; Washington State Parks 24. ADVISORY BOARD APPOINTMENT (1) re: Solid Waste Advisory Committee(SWAC); Industry Representative; Keith Dixon 25. ADVISORY BOARD APPOINTMENT (1) re: Public Infrastructure Fund Board; Citizen— District 2; Scott Rogers 26. APPROVAL OF PAYROLL WARRANTS: Dated April 3, 2026 and totaling $188,032.52 SHWT), and Dated April 3,2026 and totaling $2,534,579.86, and Dated April 20, 2026 and totaling $80,198.20 27. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated April 6, 2026 and totaling 1,020,993.20,and Dated April 20, 2026 and totaling $1,322,507.04 PROCLAMATION re: Declaring the week of April 2026 as International Earth Day: All three Commissioners read aloud the proclamation. Commissioner Dudley-Nollette moved to 2 DRAFT Commissioners Meeting Minutes of April 20, 2026 approve the proclamation as read. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. The Commissioners discussed climate concerns and some strategies to address those concerns. UPDATE re: Chimacum Drainage District No. 1 (DD1) and APPROVAL of Interim Board Members: Commissioner Eisenhour explained that after an extensive community outreach over about a year and a half, a majority of Chimacum Valley residents expressed support for reactivating the Chimacum Drainage District to address local drainage issues. The District, originally established in 1919 and dormant since 1974, is now being reactivated with an interim board of three appointed Commissioners to guide its initial work. This board will focus on establishing a future election process, developing funding assessments, coordinating mitigation efforts, and ensuring compliance with public meeting requirements. Commissioner Eisenhour moved to appoint the Interim Drainage District Board. Commissioner Dudley- Nollette seconded the motion which carried by a unanimous vote. Auditor Brenda Huntingford administered the Oath of Office for Chuck Boggs, Crystal Taggart, and Kristofer Sims. COMMISSIONERS' BRIEFING SESSION: The Commissioners and County Administrator discussed recent meetings they attended,miscellaneous topics, and reviewed their meeting schedules. Commissioner Eisenhour shared a letter that she will send to Congresswoman Emily Randall expressing concern for the loss of revenue in lieu of taxes regarding Protection Island transfer and fiscal mitigation for Jefferson County. EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 a.m. to 12:00 p.m. Chair Brotherton announced that the Executive Session will be held from 11:00 a.m. to 12:00 p.m. regarding Attorney-Client Privilege, Potential/Actual Litigation under exemption RCW 42.30.110(1)(i)as outlined in the Open Public Meetings Act. Staff present: County Administrator, Prosecuting Attorney, Chief Civil Deputy Prosecuting Attorney (DPA), Civil DPA, Sheriff, Central Services Director, and Public Health Director. The Board resumed the regular meeting at 12:00 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 12:02 p.m. to 12:17 p.m. The Board resumed the regular meeting at 12:18 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 12:20 p.m. to 12:26 p.m. The Board concluded the Executive Session and resumed the regular meeting at 12:27 p.m. There was no proposed action, and therefore no public comment taken on this topic. The meeting was recessed at 12:27 p.m. and reconvened at I:30 p.m. with all three Commissioners present. DISCUSSION re: Direction on Parks and Recreation ballot measure: County Administrator Josh Peters explained that staff is working on an opportunity to define key parameters for a potential August ballot measure proposing a levy lid lift, which will primarily be for Parks and Recreation and will include decisions on funding uses, duration,tax structure, exemptions, and inflation. Public Works Director Eric Kuzma, Parks and Recreation Manager Matt Tyler,and Assessor Jeff Chapman participated in discussion which included: financial projections for a potential parks and recreation levy lid lift and the need to create a dedicated funding source that would fully support parks, 3 DRAFT Commissioners Meeting Minutes of April 20, 2026 account for historically subsidized costs, and allow modest growth beyond the status quo. Staff presented data suggesting that a rate near twenty cents would be needed to sustain operations over six years while keeping pace with inflation, and the Board generally aligned around using a simple structure with standard annual growth rather than more complex escalation methods. There was also discussion of including community centers and ensuring the levy would equitably support services across the County. The Board considered whether to include additional programs such as fairgrounds and 4H, noting strong community value and likely pushback if those programs were not funded. While there was no final agreement on exact scope,there was clear direction to draft ballot language that prioritizes parks, recreation, and community centers, with flexibility to incorporate fairgrounds and potentially support 4H either directly or through General Fund relief. The Board also expressed interest in ensuring any levy language clearly communicates purpose and builds public trust, including consideration of senior exemptions and straightforward tax impact messaging. The Board noted the importance of acknowledging potential future partnerships with a Municipal Parks District(MPD)or similar entities, with direction to include flexible language that allows collaboration without double taxation. The Board generally favored a six-year term to demonstrate success before considering a longer duration,though some interest in a longer term remained for further discussion. Overall direction was to proceed with drafting a resolution based on a levy rate around twenty cents, a six-year timeframe, simple growth assumptions, and clear language on use of funds and potential interlocal agreements, with refinements to be considered at the next meeting. DISCUSSION re: Fireworks in Jefferson County: The Commissioners met with the following individuals to discuss fireworks regulations in Jefferson County: Sheriff Andy Pernsteiner, Prosecutor James Kennedy, DCD Director Jeremy Williamee, EJFR Chief Bret Black, Brinnon Fire Chief Tim Manly, Quilcene Fire Chief Tim McKern and Deputy Fire Marshall Brian Tracer. The Commissioners discussed several paths forward for regulating fireworks, starting with maintaining the current risk-based system,which ties restrictions to fire danger levels and has the advantage of flexibility,but can be difficult to communicate and enforce in real time. The Commissioners discussed the possibility of a full countywide ban on the sale and discharge of consumer fireworks, which would provide clarity and be easier to message,while still allowing professionally permitted public displays. A hybrid approach was also considered, such as limiting use to a single day or narrowing allowed timeframes,though ideas like designated"safe zones"for consumer use were found to be impractical due to safety, legal,and liability concerns. After discussion, Commissioner Eisenhour moved to do the homework and prepare an ordinance for a graduated fine schedule for fireworks infractions starting at$250 for the first offense, $500 for the second offense, and$1,000 for the third offense. Commissioner Dudley-Nollette seconded the motion. Chair Brotherton noted that since there will be two motions, he requested the second motion be brought forward before he opens the floor for public comments on both motions. Commissioner Eisenhour moved to direct staff to prepare an ordinance to restrict fireworks except for on Independence Day -4th of July, in the entirety of unincorporated Jefferson County, except to allow from 9:00 a.m. to midnight, and Commissioner Dudley-Nollette seconded the motion. 4 Commissioners Meeting Minutes of April 20 2026 RAFT Chair Brotherton opened the floor to allow for public comments on the two motions, and four comments were received. After further deliberations, Chair Brotherton called for votes on both motions. Clerk Carolyn Gallaway restated the following motion on the table: Commissioner Eisenhour moved to do the homework and prepare an ordinance for a graduated fine schedule for fireworks infractions starting at $250 for the first offense, $500 for the second offense, and $1,000 for the third offense. Commissioner Dudley-Nollette seconded the motion. After reading of the motion, Chair Brotherton called for a vote on the motion. The motion carried by a unanimous vote. Clerk Carolyn Gallaway restated the following motion on the table: Commissioner Eisenhour moved to direct staff to prepare an ordinance to restrict fireworks except for on Independence Day -4th of July, in the entirety of unincorporated Jefferson County, except to allow from 9:00 a.m. to midnight, and Commissioner Dudley-Nollette seconded the motion. After the restating of the motion, and a brief discussion, Commissioner Eisenhour recalled her motion. Commissioner Eisenhour moved to direct staff to create an ordinance to ban fireworks for 365 days a year, except for licensed public displays under the special event permit process. Commissioner Dudley- Nollette seconded the motion. Chair Brotherton called for public comments on the motion, and three comments were received. He then called for a vote on the motion. Commissioner Eisenhour and Commissioner Dudley-Nollette voted in favor of the motion. Chair Brotherton voted against the motion. The motion carried. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: Miscellaneous topics Opioid funding; possible upcoming agenda item Docusign requests Calendar coordination Boards and Committees NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:20 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heidi Eisenhour, Member Carolyn Gallaway, CMC Heather Dudley-Nollette, Member Clerk of the Board 5 DRAB gS1iIN0 MINUTES Jefferson County Board of County Commissioners Joint Special Meeting with Parks and Recreation Advisory Board April 10, 2026, 5:00 p.m. Port Townsend Community Center 620 Tyler St. Port Townsend, WA 98368 CALL TO ORDER: Chair Greg Brotherton, Commissioner Heidi Eisenhour, and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Brotherton called the meeting to order at the appointed time. The purpose of the meeting was to discuss the 2026 Jefferson County Budget and Parks and Recreation funding with the Jefferson County Parks and Recreation Advisory Board(JCPRAB). As a quorum could not be reached by JCPRAB, their meeting was not called to order, but members in attendance participated in the meeting. WORKSHOP re: 2026 Jefferson County Budget and Parks and Recreation Funding: The following individuals were present for discussion: County Administrator Josh Peters, Assessor Jeff Chapman, Parks and Recreation Manager Matt Tyler,Jefferson County Farmer's Market Director Amanda Milholland, PRAB members, and an individual in favor of saving Parks and Recreation programs. Staff reported that the County's General Fund has experienced ongoing deficits due to rising costs, including public defense and liability insurance. Parks& Recreation, a non-mandated service, was reduced by approximately 25% in the current budget cycle. While community fundraising has temporarily sustained the rec center, structural funding gaps remain. A levy lid lift was presented as a near-term funding solution. A proposal of approximately $0.15 per 1,000 assessed value could generate about$1.5 million annually, at an estimated cost of$5—$7 per month for a typical household. Funds would be dedicated to parks,recreation programs,and facilities, and could be structured as a six-year renewable measure. Community members also presented a Metropolitan Park District(MPD)concept, which would create a voter-approved, independent taxing district with its own governing board, offering long-term flexibility and community control, but requiring additional time and voter approval. Due to budget reductions, Parks& Recreation faces immediate operational changes including staff reductions, decreased maintenance capacity, and potential closure or limited operation of facilities. Memorial Field may close as early as May 20, 2026, with a caretaker model proposed to maintain minimal use; however, interscholastic sports may not be supported under that model. Additional impacts include reduced maintenance at several parks,removal of portable restrooms,and increased reliance on volunteer-supported programs. 1 Commissioners Meeting Minutes of April 10, 2026 R Commissioners expressed general support for pursuing a levy lid lift as the most immediate and viable funding option, while acknowledging that an MPD could complement future efforts. Discussion focused on balancing urgent service needs with long-term sustainability and ensuring equitable service across the County. Chair Brotherton opened the floor to allow for public comments, and 18 comments were received. The Commissioners continued deliberations on the funding decisions. After discussion, Commissioner Eisenhour moved to direct staff to prepare materials for a levy lid lift for the August ballot. County Administrator Peters noted that the Resolution he will bring forward by April 27th, will have more specificity. Commissioner Dudley-Nollette asked about building into an MPD into the resolution, but ultimately seconded the motion as proposed. Chair Brotherton opened the floor to allow public comments on the motion,and two comments were received. He called for a vote on the motion. The motion carried by a unanimous vote. The Commissioners recapped Parks and Recreation cuts to services. After a brief discussion, Commissioner Dudley-Nollette moved to fund keeping the [Parks and Recreation] services open to the end of this year, and that the County could deficit spend to cover our costs for this year. Commissioner Eisenhour seconded the motion. Chair Brotherton called for public comments on the motion, and 7 comments were received. He called for a vote on the motion. The motion carried by a unanimous vote. Next steps include development of a draft resolution for Board consideration and continued evaluation of both short-term operational decisions and long-term funding strategies, with additional public engagement anticipated. APPROVAL OF JOINT LETTER re: Urgent request to restore emergency repair authorization for the Quinault South Shore Road: Chair Brotherton outlined the request made by the Quinault Indian Nation. Commissioner Dudley-Nollette moved to approve sending a letter from Jefferson County Board of County Commissioners and Quinault Indian Nation to State and Federal Agencies regarding Quinault South Shore Road MP 1.3 Emergency repair. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 7:11 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heidi Eisenhour, Member Carolyn Gallaway, CMC Heather Dudley-Nollette, Member Clerk of the Board 2 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Deputy Clerk of the Board DATE: April 27, 2026 SUBJECT: HEARING NOTICE re: Proposed Appropriations/Extensions Additional 2026; Various County Departments; Hearing Scheduled for Monday, May 11, 2026 at 10:30 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various county departments have requested changes to their respective 2026 budgets. This set of proposed budget changes is referred to as Additional 2026 Appropriations. Per RCW 36.40.140, the Board of County Commissioners must hold a public hearing on May 11, 2026 at 10:30 a.m. regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice will be published in the Port Townsend Leader on April 29 and May 6, 2026. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Approve the attached Hearing Notice so that it may be published in the newspaper of record ahead of the anticipated May 11, 2026 hearing. REVIEWED BY: U54: 35U.44 Lf(a3(9‘ Jo . Peters, County Administrator Date Please publish(2)times: April 29, and May 6, 2026 Contact Person: Adiel McKnight Bill to: Jefferson County Commissioners P.O. Box 1220 Port Townsend, WA 98368 NOTICE OF PUBLIC HEARING Additional Budget Appropriation 2026; Various County Departments; Hearing scheduled for Monday, May 11, 2026 at 10:30 a.m. in the Commissioners Chambers (HYBRID) NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of Commissioners for MONDAY,May 11, 2026 at 10:30 a.m. in the Commissioners' Chambers, County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368 (HYBRID).Notice of said hearing is to be published in the official newspaper of Jefferson County. Various County Departments have requested increases to their 2026 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. The information is available for viewing on the County website by visiting: www.co.jefferson.wa.us and follow this pathway—Services—Laserfiche Web Portal (usemame and password is: public)- Board of Commissioners—BOCC Agenda Packets—2026 Weekly Agenda Items—05 May 2026— 051126—HEARING re Addl Budget Appropriations You are welcome to participate in this hearing. You will need to join the meeting by 10:30 a.m. using the following methods: VIRTUALLY: Via the following Zoom, link: https://zoom.us/j/93777841705, PHONE: Dial 1-253-215-8782 and enter access code: 937-7784- 1705#and press *9 to"raise your hand"to be called upon. Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384,or IN-PERSON at 1820 Jefferson Street,Port Townsend, WA 98368(Commissioners Chambers) In addition, written testimony is also invited beginning on April 27, 2026 and ending on May 11, 2026 at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to: ieffbocc@co.jefferson.wa.us You may view testimony received by visiting: www.co.jefferson.wa.us and following this pathway—Services—Laserfiche Web Portal (username and password is: public)— Board of Commissioners—BOCC Agenda Packets—2026 Weekly Agenda Items— 05 May 2026— 051126—HEARING re Addl Budget Appropriations You can also Mail your testimony to: Jefferson County Commissioners' Office; P.O. Box 1220, Port Townsend, WA 98368. Written testimony must be received by the Board of County Commissioners by the end of the hearing testimony period. Signed this 27th day of April, 2026 JEFFERSON COUNTY BOARD OF COMMISSIONERS S/Greg Brotherton, Chair STATE OF WASHINGTON COUNTY OF JEFFERSON RESOLUTION APPROVING 2026 ADDITIONAL BUDGET RESOLUTION NO. APPROPRIATIONS FOR VARIOUS COUNTY DEPARTMENTS WHEREAS,the Jefferson County Board of Commissioners did on the 27th day of April 2026,declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets;and such sources include unanticipated revenues received from fees,or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year;and WHEREAS, RCW 36.40.100 authorizes supplemental appropriations, provided"the board shall publish notice of the time and date of the meeting at which the supplemental appropriations resolution will be adopted, and the amount of the appropriation, once each week, for two consecutive weeks prior to the meeting in the official newspaper of the county,"and WHEREAS, a supplemental appropriation for 2026 Additional Appropriation is necessary as described in the table below: eneral Fund-001 Revenue Expense One- One- Dept Dept Name Description time Ongoing time Ongoing 021 Elections Secretary of State Award 80,000 Ballot Boxes 23,847 MS Office 365 License Renewal 56,153 261 Operating Transfer Transfer to Parks 87,125 Total General Fund 80,000 167,125 other Funds Revenue _ Expense One- One- Fund Fund Name Description time Ongoing time Ongoing 104 Hava 3 Grant Ballot Box Installations 86,410 Transfer In,Rents&Leases, 174 Parks&Recreation Reduce Private Contributions 19,119 S&B, Interfund Rents,Supplies, Insurance,Supplies 132,081 Total Other Funds 19,119 86,410 132,081 Total Appropriations 99,119 253,535 132,081 WHEREAS, the Jefferson County Board of Commissioners did on the 27th day of April,2026, set a hearing on said need for the 11th day of May 2026,at the hour of 10:30 a.m. in the County Commissioners' Chamber,Courthouse,Port Townsend,Washington, (Hybrid); and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on April 29,2026 and May 6, 2026 in the official newspaper of Jefferson County;and WHEREAS, this being the time and place set forth for said hearing and no objection or objection was interposed. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY,STATE OF WASHINGTON: Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the above "Whereas"clauses as Findings of Fact. Section 2. Supplemental Budget Appropriations Approved. The Supplemental Budget Appropriations above is hereby approved. Section 3. Severability. If any section, subsection, sentence, clause, phrase or section of this resolution or its application to any person or circumstance is held invalid, the remainder of this resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 4. Effective Date. This resolution is effective upon adoption. Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-800(19). SIGNATURES FOLLOW ON THE NEXT PAGE) Page 2 of 3 APPROVED this 11tb day of May,2026 JEFFERSON COUNTY SEAL:BOARD OF COMMISSIONERS ATTEST: Greg Brotherton, Chair Heidi Eisenhour, Member Carolyn Gallaway,CMC, Date Clerk of the Board Heather Dudley-Nollette,Member Approved as to form only: Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney Page 3 of 3 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Josh Peters, County Administrator From: Eric Kuzma, Public Works Director J Agenda Date: April 27, 2026 Subject: Resolution: In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus, Authorize Disposal, and Remove from the Annual Inventory of the Capitalized Fixed Assets STATEMENT OF ISSUE: Certain Assets belonging to Public Works have been identified as no longer needed, not repairable, obsolete or outdated and are to be disposed of. ANALYSIS: Among the items,they all have little value and may be included for sale in the county auction or offered to other departments, agencies and non-profits. Failing to dispose of these items to the above stated organizations or at auction,they should be authorized for disposal. The overall value of each item is less than $2,500.00 and requires no public notice. FISCAL IMPACT: None RECOMMENDATION: The Public Works Director recommends Commissioners authorize disposal options in the resolution, "In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus, Authorize Disposal, and Remove from the Annual Inventory of the Capitalized Fixed Assets." Department Contact: Monte Reinders, County Engineer Fleet/Roads Operations Manager x242 Reviewed By: t(? ./)-6 Jos eters, County Administrator Date STATE OF WASHINGTON County of Jefferson In the Matter of Finding and Determination to Declare Certain Personal Property as RESOLUTION NO. Surplus, Authorize Disposal, and Remove from the Annual Inventory of the Capitalized Fixed Assets WHEREAS, certain assets belonging to Jefferson County have been identified as no longer required for County purposes because they are broken, worn out, or outdated; and WHEREAS, notice of intention to sell this surplus County property is not required per RCW 36.34.020(3)because the total value of each item is less than two thousand five hundred dollars 2,500.00); and WHEREAS, RCW 36.16.145 allows public auction sale by electronic media; and WHEREAS, RCW 36.32.210 requires the Jefferson County Board of County Commissioners to file with the Auditor of the county a full and complete inventory of all capitalized assets kept in accordance with standards established by the State Auditor. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY,STATE OF WASHINGTON: Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the above"Whereas" clauses as Findings of Fact. Section 2. Certain Personal Property Declared Surplus and Authorized for Disposal and Removed from the Annual Inventory of the Capitalized Fixed Assets. The Resolution: 1. Declares the equipment attached as Appendix A to be surplus. 2. Directs disposal of said items to another department, agency,non-profit,to the recycling center, or to the Transfer Station for disposal as excess. Items may be included for sale at county auction if deemed worthy. 3. Directs the Jefferson County Auditor to remove the equipment on the attached list from the Jefferson County Equipment Inventory. Section 3. Severability. If any section, subsection, sentence, clause, or phrase of this resolution or its application to any person or circumstance is held invalid, the remainder of this resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 4. Effective Date. This resolution is effective upon adoption. Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-800(19). SIGNATURES FOLLOW ON THE NEXT PAGE) APPROVED this day of 2026. JEFFERSON COUNTY BOARD OF SEAL: COUNTY COMMISSIONERS Greg Brotherton, Chair Heidi Eisenhour, Member Heather Dudley-Nollette, Member ATTEST: APPROVED AS TO FORM: Carolyn Gallaway, CMC Date Philip C. Hunsucker, Date Clerk of the Board Chief Civil Deputy Prosecuting Attorney Ariel Speser, Civil Deputy Prosecuting Attorney SURPLUS EXHIBIT"A" BOCC Resolution# DEPARTMENT:Department of Public Works DATE: 4/15/2026 TO BE COMPLETED FOLLOWING SURPLUS DECLARATION CONTACT NAME&PHONE#: Michelle Ham 360-301-0795 Disposition It Transferred,Name& Condition transferred, Signature of Government Asset ID#Serial# Item Description broken,working,etc) disposed,recycled) Employee Signature Agency/Non-Profit 18391 FF11732 HAND HELD RADAR LASER OBSOLETE 14755 N/A LEVEL OBSOLETE 13649 14709 NOT IN CAMS WILD HEERBRUGG THEODOLITE/CASE OBSOLETE 18484 408098 TOTAL STATION LEICA TC800 OBSOLETE 19476 352036 LEVEL OBSOLETE 19475 NOT IN CAMS SURVEY TRIPOD OBSOLETE NO TAG N/A SECO SURVEYING ROD OBSOLETE NO TAG N/A TRIMBLE GPS ANTENNA ON ORANGE ROD OBSOLETE 15340 N/A HP41C SURVEYING CALCULATOR OBSOLETE 20628 107121676 BOSCH DISTANCE MEASURER OBSOLETE 19617 672TZGE346 VHF PORTABLE RADIO OBSOLETE 19618 672TZGE352 VHF PORTABLE RADIO OBSOLETE 18485 N/A SOKKIA SDR33 DATA COLLECTOR OBSOLETE DIGITAL CAMCORDER WITH WATERPROOF 19997 19957 CASE OBSOLETE NO TAG NOT IN CAMS CAMERA"STEADY STICK" OBSOLETE TRIMBLE REFERENCE STATION/GEO 20514 N/A EXPLORER OBSOLETE Pg 1 of 2 SURPLUS EXHIBIT"A" BOCC Resolution# DEPARTMENT:Department of Public Works DATE: 4/15/2026 TO BE COMPLETED FOLLOWING SURPLUS DECLARATION CONTACT NAME&PHONE#: Michelle Ham 360-301-0795 Disposition It Transferred,Name& Condition transferred, Signature of Government Asset ID#Serial# Item Description broken,working,etc) disposed,recycled) Employee Signature Agency/Non-Profit 20297 1216786 30GB HD CAMERA&CASE OBSOLETE NO TAG NOT IN CAMS BOGEN CAMERA TRIPOD OBSOLETE 16897 NOT IN CAMS KODAK SLIDE PROJECTOR OBSOLETE NO TAG NOT IN CAMS TRIMBLE 5700 GPS IN PELICAN CASE OBSOLETE NO TAG NOT IN CAMS TRIMBLE 5700 GPS IN PELICAN CASE OBSOLETE TRIMBLE DATA COLLECTOR MODEL TSC NO TAG NOT IN CAMS P/N 45185-10 OBSOLETE TRIMBLE MISC PIECES/CORDS IN PELICAN NO TAG NOT IN CAMS CASE OBSOLETE NOT 18392 1295T33341 TRAFFIC TALLEY UNICORN WORKING/TRASH NOT 18393 1295T33342 TRAFFIC TALLEY UNICORN WORKING/TRASH NOT 19325 30/199T42222 TRAFFIC TALLEY UNICORN WORKING/TRASH WORKS/CHARGE LIGHT 19326 30/199T42221 TRAFFIC TALLEY UNICORN NOT WORKING 19638 311/800T50167 TRAFFIC TALLEY UNICORN 311 OPERABLE WORKS/CHARGE LIGHT 19639 311/800T50166 TRAFFIC TALLEY UNICORN 311 NOT WORKING 19640 351/0703T62116 TRAFFIC TALLEY UNICORN OPERABLE NOT 19641 351/0703T62117 TRAFFIC TALLEY UNICORN WORKING/TRASH 21207 HP LATEX 365 SIGN PRINTER WORKING Pg 2 of 2 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of Commissioners FROM: Rebecca Marriott DATE: 4f( .2-7( gag, RE: Peninsula Dispute Resolution Center Restorative Justice Program with the Therapeutic Courts STATEMENT OF ISSUE: Peninsula Dispute Resolution Center has prepared a Restorative Justice Program for the Therapeutic Court Program. Participants of the Therapeutic Courts can enter a Restorative Justice process as either the victim or the perpetrator of harm. This process is guided and facilitated by the Peninsula Dispute Resolution Center. This partnership developed out of the Prosecutor's office as a need was seen for participants to have added avenues of healing with people they have harmed or have been harmed by. ANALYSIS: This contract calls for an administrative fee as well as room for 8 participants to enter the Restorative Justice process in the first year. FISCAL IMPACT: This contract is for$6,800 dollars and was part of the budget increase request for the 1/10t fund that was approved for the Therapeutic Courts. RECOMMENDATION Approve agreement REVIEWED BY: q/.07„ Jo . Peters, County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) D CONTRACT WITH: Peninsula Dispute Resolution Center Contract No: PO kC7^4O Contract For: Therapeutic Courts Term: 1/1/26 - 12/31/26 COUNTY DEPARTMENT: Therapeutic Courts Contact Person:Rebecca Marriott Contact Phone: 360-385-9369 Contact email: rmarriott@co.jefferson.wa.us AMOUNT: $6,800 PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $6,800 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund# RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES CO .IANCFEWITH JCC 3.55.080 AND CH TE 42.23 RCW. CERTIFIED: a N/A:El Signature to STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: a N/A: 1eu.Cz_C' S 2 `/eo Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added cicctronicall) through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. DPA Luther reviewed and approved on 04/16/2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 PROFESSIONAL SERVICES AGREEMENT FOR Restorative Justice Facilitated Dialogue(RJFD)Pilot Program Jefferson County Therapeutic Courts THIS PROFESIONAL SERVICES AGREEMENT ("this Agreement") is entered into between the County of Jefferson, a municipal corporation ("the County"), and _Peninsula Dispute Resolution Center ("the Contractor"), in consideration of the mutual benefits, terms, and conditions specified below. 1. Project Designation. The Contractor is retained by the County to perform the following Project: Develop a RJFD Pilot program for the Therapeutic Courts. 2. Scope of Services. The Contractor agrees to perform the services identified on Exhibit"A" attached hereto including the provision of all labor. The Contractor shall perform its services consistent with the professional skill and care ordinarily provided by contractors practicing in the same or similar locality under the same or similar circumstances. 3. Time for Performance. This Agreement shall commence on January 2, 2026,and continue through November 30th, 2026. Work performed consistent with this Agreement during its term, put prior to the adoption of this Agreement, is hereby ratified. The Contractor shall perform all services pursuant to this Agreement as outlined on Exhibit"A". The Contractor shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the project. 4. Payment. The Contractor shall be paid by the County for completed work and for services rendered under this Agreement as follows: a.Payment for the work provided by The Contractor shall be made as provided on Exhibit `B" attached hereto, provided that the total amount of payment to The Contractor shall not exceed $6,800.00 without express written modification of this Agreement signed by the County. b. Invoices must be submitted by the 15th of the month for the previous month's expenses. Such invoices will be checked by the County,and upon approval thereof, payment will be made to the Contractor in the amount approved. Failure to submit timely invoices and reports pursuant to Exhibit B of this Agreement may result in a denial of reimbursement. Invoices not submitted within 60 days may be denied. c.Final payment of any balance due the Contractor of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work and submittal of reports under this Agreement and its acceptance by the County. d.Consultant shall provide invoices and necessary backup documentation for all services including timesheets and statements (specifying the services provided). Professional Services Agreement,JCDCD,Version 5,PAO Approved 4/8/2024 Page 1 of 11 Any indirect charges require the submittal of an indirect cost methodology and rate using 2 C.F.R. Part 255 and 2 C.F.R. Part 230. e.The Contractor's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the County and state for a period of six(6)years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All non-confidential or de-identified documents, drawings, specifications, and other materials produced by the Contractor in connection with the services rendered under this Agreement shall be the property of the County whether the project for which they are made is executed or not. The Contractor shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Contractor's endeavors. The Contractor shall not be held liable for reuse of documents or modifications thereof, including electronic data, by County or its representatives for any purpose other than the intent of this Agreement. RCW 7.75.040 All mediation communication are confidential and privileged and are not subject to disclosure. 6. Compliance with laws. The Contractor shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations,applicable to the services to be rendered under this Agreement. 7. Audit. An audit will be submitted to the County upon request. Upon request, the Contractor will submit the most recent financial audit within 30 days. a.Upon request the County shall have the option of performing an onsite review of all records, statements, and documentation. b.If the County finds indications of potential non-compliance during the monitoring process, the County shall notify the Contractor within ten (10) days. County and The Contractor shall meet to discuss areas of contention in an attempt to resolve issues. c.Audit will provide statements consistent with the guidelines of Reporting for Other Non-Profit Organizations AICPA SOP 78-10,and is performed in accordance with generally accepted auditing standards and with Federal Standards for Audit of Governmental Organizations, Programs, Activities and Functions, and meeting all requirements of 2 C.F.R. Part 200, as applicable. 8. Indemnification. The Contractor shall indemnify and hold harmless the County,its past or present employees, officers, agents, elected or appointed officials or volunteers (and their marital communities),from and against all claims,losses or liability,or any portion thereof, including reasonable attorney's fees and costs, arising from injury or death to persons, including injuries,sickness,disease or death to the Contractor's own employees,or damage to property occasioned by a negligent act, omission or failure of the Contractor. The Contractor shall be liable only to the extent of the Contractor's proportional negligence. The Contractor specifically assumes potential liability for actions brought against the County by the Contractor's employees, including all other persons engaged in the Professional Services Agreement,JCDCD,Version 5,PAO Approved 4/8/2024 Page 2 of 11 performance of any work or service required of the Contractor under this Agreement and, solely for the purpose of this indemnification and defense, the Contractor specifically waives any immunity under the state industrial insurance law, Title 51 R.C.W. The Contractor recognizes that this waiver was specifically entered into pursuant to provisions of R.C.W. 4.24.115 and was subject of mutual negotiation. 9. Insurance. Prior to commencing work, the Contractor shall obtain at its own cost and expense the following insurance coverage specified below and shall keep such coverage in force during the terms of this Agreement. a. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than 500,000 each occurrence with the County named as an additional insured in connection with the Contractor's performance of this Agreement. This insurance shall indicate on the certificate of insurance the following coverage: (a) Owned automobiles; (b)Hired automobiles; and, (3)Non-owned automobiles. b. Commercial General Liability Insurance in an amount not less than a single limit of one million dollars($1,000,000)per occurrence and an aggregate of not less than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverages: i. Broad Form Property Damage, with no employee exclusion; ii. Personal Injury Liability, including extended bodily injury; iii. Broad Form Contractual/Commercial Liability — including coverage for products and completed operations; iv. Premises—Operations Liability (M&C); v. Independent Contractors and subcontractors; vi. Blanket Contractual Liability; and, vii. Employer's Liability or Stop Gap Coverage. c. Professional Liability Insurance. The Contractor shall maintain professional liability insurance against legal liability arising out of activity related to the performance of this Agreement, on a form acceptable to Jefferson County Risk Management in the amounts of not less than $1,000,000 Each Claim and 2,000,000 Aggregate. The professional liability insurance policy should be on an occurrence" form. If the professional liability policy is "claims made," then an extended reporting periods coverage(tail coverage) shall be purchased for three(3) years after the end of this Agreement, at the Contractor's sole expense. The Professional Services Agreement,JCDCD,Version 5,PAO Approved 4/8/2024 Page 3 of 11 Contractor agrees the Contractor's insurance obligation to provide professional liability insurance shall survive the completion or termination of this Agreement for a minimum period of three (3)years. d. The County shall be named as an "additional named insured" under all insurance policies required by this Agreement, except Professional Liability Insurance when not allowed by the insurer. e. Such insurance coverage shall be evidenced by one of the following methods: (a) Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. f. The Contractor shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: (a) The limits of overage; (b) The project name to which it applies; (c) The certificate holder as Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Risk Management, 1820 Jefferson Street, Port Townsend, WA 98368, and, (d) A statement that the insurance policy shall not be canceled or allowed to expire except on thirty (30) days prior written notice to the County. If the proof of insurance or certificate indicating the County is an"additional insured" to a policy obtained by the Contractor refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Contractor to obtain the full text of that endorsement and forward that full text to the County. Certificates of coverage as required by this section shall be delivered to the County within fifteen(15)days of execution of this Agreement. g. Failure of the Contractor to take out or maintain any required insurance shall not relieve the Contractor from any liability under this Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. h. The Contractor's insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies, with the exception of Professional Liability Insurance, so affected shall protect both parties and be primary coverage for all losses covered by the above described insurance. i. Insurance companies issuing the policy or policies shall have no recourse against the County(including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. j. All deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Contractor. k. Any deductibles or self-insured retention shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention, Professional Services Agreement,JCDCD,Version 5,PAO Approved 4/8/2024 Page 4 of 11 or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. 1. Insurance companies issuing the Contractor's insurance policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of insurance policy. m. Any judgments for which the County may be liable, in excess of insured amounts required by this Agreement, or any portion thereof,may be withheld from payment due,or to become due,to the Contractor until the Contractor shall furnish additional security covering such judgment as may be determined by the County. n. Any coverage for third party liability claims provided to the County by a "Risk Pool"created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance the Contractor must provide in order to comply with this Agreement. o. The County may,upon the Contractor's failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to the Contractor. p. The Contractor's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees, and agents. q. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers,officials,employees,or agents. r. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. s. The Contractor shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates from each subcontractor. All insurance provisions for subcontractors shall be subject to all the requirements stated herein. t. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. u. The Contractor shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services shall be promptly replaced. All the insurance policies required by this Agreement shall provide that thirty (30) days prior to cancellation, suspension, reduction or material change in the policy, notice of same shall be given to the Jefferson County Risk Manager by registered mail,return receipt requested. Professional Services Agreement,JCDCD,Version 5,PAO Approved 4/8/2024 Page 5 of I I v. The Contractor shall place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re- insurers licensed in the State of Washington. w. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. 10. Worker's Compensation(Industrial Insurance). a. If and only if the Contractor employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Contractor, the Contractor shall maintain workers' compensation insurance at its own expense,as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to the Jefferson County Risk Manager,upon request. b. Worker's compensation insurance covering all employees with limits meeting all applicable state and federal laws. c. This coverage shall extend to any subcontractor that does not have their own worker's compensation and employer's liability insurance. d. The Contractor expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. e. If the County incurs any costs to enforce the provisions of this subsection, all cost and fees shall be recoverable from the Contractor. 11. Independent Contractor. The Contractor and the County agree that the Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. the Contractor specifically has the right to direct and control the Contractor's own activities, and the activities of its subcontractors, employees, agents, and representatives, in providing the agreed services in accordance with the specifications set out in this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. Neither the Contractor nor any employee of The Contractor shall be entitled to any benefits accorded County employees by virtue of the services provided under this Agreement, including, but not limited to: retirement, vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits; fringe benefits; or any other rights or privileges afforded to Jefferson County employees. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program,otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. Professional Services Agreement,JCDCD,Version 5,PAO Approved 4/8/2024 Page 6 of 11 12. Subcontracting Requirements. a. The Contractor is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs,and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. The Contractor assumes responsibility for and all liability for the actions and quality of services performed by any subcontractor. b. Every subcontractor must agree in writing to follow every term of this Agreement. The Contractor must provide every subcontractor's written agreement to follow every term of this Agreement before the subcontractor can perform any services under this Agreement. The Department of Community Development Director or their designee must approve any proposed subcontractors in writing. c. Any dispute arising between the Contractor and any subcontractors or between subcontractors must be resolved without involvement of any kind on the part of the County and without detrimental impact on the Contractor's performance required by this Agreement. 13. Covenant Against Contingent Fees. The Contractor warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person,other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty,the County shall have the right to annul this Agreement without liability or,in its discretion to deduct from the contract price or consideration,or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 14. Discrimination Prohibited. The Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, gender, sexual orientation, material status, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 15. No Assignment. The Contractor shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Assignment does not include printing or other customary reimbursable expenses that may be provided in an agreement. 16.Non-Waiver. Waiver by the County of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. Professional Services Agreement,JCDCD,Version 5,PAO Approved 4/8/2024 Page 7 of 11 17. Termination. a. The County reserves the right to terminate this Agreement at any time by giving ten(10) days written notice to the Contractor. b. In the event of the death of a member, partner, or officer of the Contractor, or any of its supervisory personnel assigned to the project, the surviving members of the Contractor hereby agree to complete the work under the terms of this Agreement, if requested to do so by the County. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Contractor and the County, if the County so chooses. c. The County reserves the right to terminate this contract in whole or in part,with 10 days' notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event of termination under this clause,the County shall be liable for only payment for services rendered prior to the effective date of termination. 18.Notices. All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Jefferson County Risk Manager P.O. Box 1220 Port Townsend, WA 98368 Notices to the Contractor shall be sent to the following address: 19. Integrated Agreement. This Agreement together with attachments or addenda represents the entire and integrated Agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No representation or promise not expressly contained in this Agreement has been made. This Agreement supersedes all prior or simultaneous representations, discussions, negotiations, and agreements, whether written or oral, by the County within the scope of this Agreement. The Contractor ratifies and adopts all statements, representations, warranties, covenants, and agreements contained in its proposal, and the supporting material submitted by the Contractor, accepts this Agreement and agrees to all of the terms and conditions of this Agreement. 20. Modification of this Agreement. This Agreement may be amended only by written instrument signed by both County and Contractor. Professional Services Agreement,JCDCD,Version 5,PAO Approved 4/8/2024 Page 8 of 11 21. Disputes. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the terms of this Agreement shall be submitted in writing within 10 days to the County Risk Manager,whose decision in the matter shall be final,but shall be subject to judicial review. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall bear the cost of its own attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County. The parties agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The Contractor hereby consents to the personal jurisdiction of the Superior Court of the State of Washington for Jefferson County. 22. Section Headings. The headings of the sections of this Agreement are for convenience of reference only and are not intended to restrict, affect, or be of any weight in the interpretation or construction of the provisions of the sections or this Agreement. 23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach by either party,whether express or implied, shall constitute a consent to, waiver of, or excuse of any other, different,or subsequent breach by either party. 24.No Oral Waiver. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. 25. Severability. Provided it does not result in a material change in the terms of this Agreement, if any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be affected and shall be enforceable to the fullest extent permitted by law. 26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest, heirs, and assigns. 27.No Assignment. The Contractor shall not sell,assign,or transfer any of rights obtained by this Agreement without the express written consent of the County. 28.No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. 29. Signature in Counterparts. The parties agree that separate copies of this Agreement may be signed by each of the parties and this Agreement shall have the same force and effect as if all the parties had signed the original. Professional Services Agreement,JCDCD,Version 5,PAO Approved 4/8/2024 Page 9 of 11 30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. 31. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at arms-length, with the assistance and advice of competent, independent legal counsel. 32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary,to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended,the Contractor agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. The Contractor further agrees that upon receipt of any written public record request, Contractor shall, within two business days, notify the County by providing a copy of the request per the notice provisions of this Agreement. This Agreement, once executed, will be a "public record" subject to production to a third party if same is requested pursuant to• the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended. DATED this day of 20 SIGNATURES FOLLOW ON THE NEXT PAGE) Professional Services Agreement,JCDCD,Version 5,PAO Approved 4/8/2024 Page 10 of 11 NAME OF CONTRACTOR JEFFERSON COUNTY BOARD OF COMMISSIONERS Peninsula Dispute Resolution Center Name of the Contractor Greg Brotherton,Chair Mary A. Irwin Contractor Representative(Please print) Heather Dudley-Nolette, Member Signature) Heidi Eisenhour, Member Executive Director Title Date Approved as to form only: 04-16-2026 ceF Date Jeremiah B.Luther, DPA Professional Services Agreement,JCDCD,Version 5, PAO Approved 4/8/2024 Page I I of I 1 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS Ci° V'a ocd- pro3 cCf CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Commissioner Heidi Eisenhour Amanda Christofferson,Grants Administrator DATE: kr-0 .17i-J (v SUBJECT: Thriving Communities Small Grants Program Contracts for Execution STATEMENT OF ISSUE: Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January. Attached are contracts for the fifteen community organizations that the County awarded funds to. ANALYSIS: The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's interests. These various projects will bring benefit to many communities. FISCAL IMPACT: The County allocated $10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant program. RECOMMENDATION: Staff recommends that the Board of County Commissioners make a motion to approve of the awards. REVIEWED BY: i 1)-0 l'?-,47 Josh rs County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Thriving Communities Grant Awardees Contract No: TC Award Community Boat 2026 Contract For: TC Grant Award Term: Execution-December 31, 2026 COUNTY DEPARTMENT: Auditors Office Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amchristofferson@co.jefferson.wa.us AMOUNT: $500.00 PROCESS: Exempt from Bid Process Revenue: 500.00 Cooperative Purchase Expenditure:Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund# cs RFP or RFQ Munis Org/Obj CS57121-410571 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A:I I Ayltadinda.- Lz,-42t3`/14lL 4/8/2026 Signature ( Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: El N/A: Anee- a- e-'/y 11.- 4/8/2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. DPA JBL reviewed and approved on 4-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL INSTRUCTIONS Do not apply digital signatures until the entire packet is ready to submit. APPROVAL STEPS: STEP 1: COMPLIANCE WITH JCC 3.55.080 3.55.080 and Chapter 42.23 RCW. Department Heads or Elected Officials for departments who are proposing the contract must check one of the two boxes: (1) Check the "Certification" box, demonstrating compliance with that JCC 3.55.080 and Chapter 42.23 RCW;or,(2)Check the"N/A"box,verifying that certification does not apply: a)For approval of contracts before a contractor is selected;or,(b)For contracts with other government agencies,including interlocal agreements.Department Heads or Elected Officials may delegate this responsibility to certify the Contract Review Form in writing to a person who has been trained to determine compliance with JCC 3.55.080 and Chapter 42.23 RCW.JCC 3.55.080 states: "All persons involved in county purchasing are required to follow the rules regarding conflicts of interest as set forth in Chapter 42.23 RCW,as now or hereafter amended, and, in addition thereto, are expressly prohibited from accepting, directly or indirectly, from any person, company, firm, or corporation to which any procurement or contract is or might be awarded, any rebate, gift, money or anything of value whatsoever,except where given for the use and benefit of the county." STEP 2: CERTIFICATION THAT THE CONTRACTOR HAS NOT BEEN DEBARRED BY ANY FEDERAL,STATE,OR LOCAL AGENCY.Department Heads or Elected Officials for departments who are proposing the contract must check one of the two boxes: (1) Check the "Certification" box, demonstrating that the contractor has not been debarred by a government agency; or, (2) Check the"N/A"box,verifying that certification does not apply: (a)For approval of contracts before a contractor is selected;or, (b) For contracts with other government agencies that do not involve grant funding,including interlocal agreements.Department Heads or Elected Officials may delegate this responsibility to certify the Contract Review Form in writing to a person who has been trained to determine whether contractors have been debarred by a government agency. Contractors who have been debarred by a government agency are not eligible to contract with that agency or Jefferson County. Jefferson County does not want to contract with debarred contractors because they are considered untrustworthy. In addition,where grant funding is involved, debarred contractors usually are not eligible to receive grant money and,if they are given grant funding,the County may be required to repay spent grant funding. At a minimum,checking the certified box requires checking: Exclusions Section of the Federal Government Services Administration System for Award Management (SAM) at https://sam.gov/content/exclusions;and, The Washington State Department of Labor&Industries Debarred Contractors List website https://secure.lni.wa.gov/debarandstrike/ContractorDebarList.aspx). In addition,before checking the"Certification"box,the department should ask contractors to verify they have not been debarred by a federal, state or local government agency. The department may satisfy Step 2 by attaching the standard debarment certificate completed by the contractor. However, even if a standard debarment certificate is attached, the "Certification" box still must be checked to satisfy Step 2. STEP 3: RISK MANAGEMENT REVIEW.Risk management review of all contracts is required by the County's relationship with the Washington Counties Risk Pool and by the County's risk management resolution. Risk management review involves determining whether the contract is a valid contract and whether the contract language, including risk allocation provisions like indemnity and insurance requirements,adequately protect the County from risks posed by the contract. STEP 4: PROSECUTING ATTORNEY REVIEW. Legal review of all contracts by the Prosecuting Attorney's Office (PAO) is required by the County's relationship documents with the Washington Counties Risk Pool and by the County's risk management resolution. Review by the PAO involves determining whether the contract is a valid and unambiguous contract and may include whether the contract language,including risk allocation provisions,adequately protect the County from risks posed by the contract. STEP 5:REVISIONS,IF REQUIRED BY RISK MANAGEMENT OR THE PAO.If required,the department makes revisions suggested by risk management or the PAO.Then,the department resubmits the revised contract to risk management and the PAO. STEP 6: CONTRACTOR SIGNS. Obtain the contractor's signature before submitting to the Board of County Commissioners BoCC)for approval. STEP 7:SUBMIT TO BOCC FOR APPROVAL. 1. Print 3 duplicate originals of the contract for the Commissioners'signature. 2. The submittal should include: a. The 3 duplicate originals,each with PAO's signature approving the contract as to form; b. This Contract Review Form showing approval by Risk Management and the PAO;and, c. An Agenda Request. 3. Send all together in a hard copy packet to Attn:Julie/BoCC Office via interoffice mail to submit to the BoCC Agenda.The Deadline for Agenda Items is Tuesday's by 4:30 p.m.in order to be included on the following Monday's Agenda. If the submission does not meet this deadline,it will be added to the agenda for next Monday regular meeting of the BoCC. QUESTIONS: Questions about contracting and contract review should be presented first to the person in the department responsible for submission of contracts for approval.If questions cannot be answered within the department,then questions should be presented to Risk Management or the PAO's Civil Department. For questions about scheduling Agenda items, posting Agenda items, etc., please email or call Julie Shannon,BoCC Office,x384. 2 AGREEMENT FOR 2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT This Agreement is by and between Jefferson County, Washington (the COUNTY) and PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT ("PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT"). WHEREAS, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 80-0337485; WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a sense of belonging, so that residents and visitors feel welcomed to share in the many activities, opportunities, and experiences available across Jefferson County; WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC) small grant program; WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that required each proposal to contain an evaluation plan; WHEREAS, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT submitted a qualified TC proposal to the Jefferson County Board of Commissioners BoCC); WHEREAS, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S qualified proposal contains an evaluation plan with criteria; WHEREAS, the BoCC staff reviewed and recommended funding all or part of PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's qualified proposal; WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's qualified proposal; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES AWARD a. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall use its capabilities and utilize up to the total amount of Final TC Award for the approved scope of work for the Project described in PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's proposal for the 2026 fiscal year, a copy of which is attached as Exhibit A. b. The budget for the Project is described in Exhibit B,attached. Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 1 2. RESPONSIBILITIES OF PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT a. No later than January 31, 2027, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall submit a report to the BoCC Staff describing the final results as compared to the requirements in the evaluation plan during the term of this Agreement due. b. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by it to perform this Agreement. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of agreement. The Office of the State Auditor, federal auditors, the Jefferson County Auditor, and any persons duly authorized by the parties shall have full access and the right to examine these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other documents, in any medium, furnished by PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT to the COUNTY, shall remain the property of the PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT, unless otherwise agreed. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT $500.00 in funding from the Thriving Communities small grant to be used in support PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S qualified program. b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31,2026,except for the reports required in Section 2,which are due January 31,2027. 5. NO ASSIGNMENT A party's interest in this in this Agreement shall not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice if expected or actual revenue from the grant is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 2 b. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT may terminate this Agreement upon thirty (30) days written notice to the COUNTY. If there is termination under this clause,the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which paymenthasalreadybeenmade, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers(and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's negligence, or the negligence of PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's agents or employees. b. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT specifically assumes potential liability for actions brought against the COUNTY by PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's employees, including all other persons engaged in the performance of any work or service required of PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT under this Agreement and, solely for the purpose of this indemnification and defense, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall obtain and keep in force during the term of this Agreement the following insurance: Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 3 a. Commercial General Liability Insurance. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall maintain commercial general liability coverage on a form acceptable to COUNTY Risk Management for bodily injury,personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to COUNTY Risk Management, upon request. 9. INDEPENDENT CONTRACTOR a. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT and the COUNTY agree that PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT nor any employee of PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT, or any employee, representative, agent or subcontractor of PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT. e. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 4 10. SUBCONTRACTING REQUIREMENTS a. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT Owns Contract Performance. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT assumes responsibility for all liability for the actions and quality of services performed by any subcontractor. b. Subcontractor Disputes. Any dispute arising between PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT and any subcontractors or between subcontractors must be resolved with involvement of any kind on the part of the COUNTY and without detrimental impact on the delivery of contracted goods and services. 11. LEGAL AND REGULATORY COMPLIANCE While performing under this Agreement, PUGET SOUND VOYAGING SOCIETY DBACOMMUNITYBOATPROJECT, subcontractors, and their employees are required to comply with all applicable local, state and federal laws, codes, ordinances and regulations, including but not limited to: a. Applicable regulations of the Washington State Department of Labor and Industries, including WA-DOSH Safety Regulation; and b. State and Federal Anti-Discrimination Laws. 12. COMPLIANCE WITH LAWS PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 13. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final,but shall be subject to judicial review. Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 5 b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT consents to the personal jurisdiction of the courts of the State of Washington. 15. DISCRIMINATION PROHIBITED PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, or subcontractors. 16. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT and supersedes all prior negotiations, representations, or agreements written or oral. 17. PUBLIC RECORDS ACT Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may be amended, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT agrees to maintain all records constituting public records and to produce or assist the COUNTY in producing such records, within the time frames and parameters set forth in state law. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT further agrees that upon receipt of any written public record request, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall, within two business days, notify the COUNTY by providing a copy of the request per the notice provisions of this Agreement. This Agreement and any reports submitted by PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 18. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall maintain documented proof of payments made, Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 6 contracts executed and other expenditures authorized under your Agreement with COUNTY. b. Upon reasonable notice, PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall provide access to the COUNTY or State representatives to audit records related to the funds provided to PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT under this Agreement. 19. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. 20. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term ofthisAgreementshallsurvivethetermofthisAgreementforaperiodequaltoanyandallrelevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive the term of this agreement include: (a)controlling law; (b) insurance; and, (c) indemnification. 21. AMENDMENT, MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved scope of services in the Final TC Award. b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the BoCC or their delegee. SIGNATURES ARE ON THE FOLLOWING PAGE Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 7 JEFFERSON COUNTY WASHINGTON PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT Board of COUNTY Commissioners Jefferson COUNTY, Washington By: By: Signature Heidi Eisenhour, Chair Date Name: By: Greg Brotherton,Member Date Title: Date: By: Heather Dudley-Nollette,Member Date SEAL: ATTEST: Carolyn Gallaway,CMC Date Clerk of the Board Approved as to form only: 04-16-2026 Date Jeremiah B.Luther,DPA Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 8 EXHIBIT A-SCOPE OF WORK PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT has been awarded $500.00 (the "Final TC Award"), after recommendation by the TC staff. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall use the Final TC Award consistently with its response to the request for proposal submitted. A true and correct copy of the PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's response to the request for proposal is attached as Exhibit C. Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 9 EXHIBIT B—BUDGET PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT has been awarded$500.00(the"Final TC Award"), after recommendation by the TC staff. PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT shall use the Final TC Award consistently with its response to the request for proposal submitted to the BOCC. A true and correct copy of the PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT's response to the request for proposal is attached as Exhibit C. Applicant: PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT Contact: Brent Bellamy Address: PO Box 22, Chimacum, WA Phone: Email: brent@communityyouthworks.org Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 10 Exhibit C PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S PROPOSAL Request for Proposal(RFP) starts after this page Thriving Communities Grant Award Agreement for PUGET SOUND VOYAGING SOCIETY DBA COMMUNITY BOAT PROJECT'S Page 11. RECEIVED OCT 24 2025 JEFFERSON COUNT Project Overview COMMISSK)NER S The Community Boat Project (CBP) seeks funding to support our weekly shop programming. This funding will stabilize operations at our new shop location and ensure continuity for our school-based construction programs. Our Community Shop serves as a hands-on learning hub where youth gain trade and life skills under the mentorship of experienced builders and mariners. This investment strengthens partnerships with local schools, supports workforce development, and sustains a vital community resource for Jefferson County youth. Project Scope Statement In 2026, the Community Boat Project will continue its hands-on construction and maritime programs that connect local youth to real-world skills and community mentorship. Each week, students from OCEAN School, and the Pi Program join us in the shop to learn craftsmanship, teamwork, and problem-solving skills that build confidence and open doors to future careers. Timeline & Milestones: January—March: Continue current programming with school partners. April—June: Maintain shop operations, host weekly student visits, complete student-led projects, and conduct skill evaluations. June: Conclude the school year with project exhibitions and evaluations; begin summer planning for 2026-27. This funding ensures uninterrupted access to the Community Shop during a critical transition period, allowing us to plan ahead for the next school year. Organization Profile Founded in 2007, the Community Boat Project builds stronger communities through intergenerational, experiential education. Based in Port Hadlock, WA, CBP provides free, hands-on learning programs that teach youth practical trade skills, teamwork, and personal responsibility. Our programs combine mentorship, craftsmanship, and creativity which empowers students to become capable, confident members of their communities. Project Budget Grant funds of$2,000 will directly support our facilitation costs for April—June 2026, ensuring that our new Community Shop remains open and fully functional for weekly student programming. Our facilitation costs are $250 per session, which covers: Two CBP educators for 2.5 hours of facilitation 30 minutes of prep time 10% administrative overhead By maintaining stable facilities operations, we ensure that our long-term partnerships with Chimacum, and Port Townsend schools continue without interruption. This foundational support helps us plan for the 2026-27 school year with increased capacity for student participation and community collaboration. Evaluation Plan Success will be measured through: Continuation of weekly programs with all three partner schools through June 2026. Student participation and attendance rates (target: 90% retention). Skill acquisition benchmarks aligned with school credit requirements. Partner and student feedback demonstrating improved confidence, collaboration, and readiness for future training or employment. References Kelly Watson Chimacum Pi, Alternative Learning Experience Director Career and Technical Education Director, Chimacum Schools Kelley_Watson@csd49.org 360-554-9171 Liz Coker Jefferson COunty Home Builders Association, Director JCHBA@Iive.com 360) 821-9688 MB Armstrong OCEAN Program, Teacher marmstrong@ptschools.org 360) 385-9729 GRAND TOTAL Notes REVENUE Committed revenue Medina Foundation 45,000 Private Foundation 30,000 Jefferson Community Foundation 8,000 Kitsap Connection 5,000 Cross Charitable Foundation gps20,000 Subtotal Grants 108,000 Board Designated Funds . $40,000 Expected Grant Revenue In process/expected Grants 36,000 Other Revenue Individual Donors 13,600 Other Revenue 0 Subtotal Other 1346Q0_ Total Revenue 197,600 EXPENSES GRAND TOTAL Notes Employee Wages 137,160 Payroll Taxes(10%) 13,216 Subtotal-Employees 150,876 PROGRAM EXPENSES j Subtotal-Program Expenses ADMINISTRATIVE EXPENSES Subtotal-Administrative Expenses 26,814 Total Expenses 200,090 Percentage of expenses overall 100.00% Surplus/Deficit 2,490) JEFFERSON COUNTY O 6 J f Oe 8 e BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Commissioner Heidi Eisenhour Amanda Christofferson,Grants Administrator DATE: PP / [ De 6, SUBJECT: Thriving Communities Small Grants Program Contracts for Execution STATEMENT OF ISSUE: Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January. Attached are contracts for the fifteen community organizations that the County awarded funds to. ANALYSIS: The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's interests. These various projects will bring benefit to many communities. FISCAL IMPACT: The County allocated$10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant program. RECOMMENDATION: Staff recommends that the Board of County Commissioners make a motion to approve of the awards. REVIEWED BY: Josh D. eters, County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Thriving Communities Grant Awardees Contract No: TC Grant DoveHouse Contract For: TC Grant Award Term: Execution- December 31, 2026 COUNTY DEPARTMENT: Auditors Office Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amchristofferson@co.jefferson.wa.us AMOUNT: $500.00 PROCESS: n Exempt from Bid Process Revenue: 500.00 Cooperative Purchase Expenditure:Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund# cs n RFP or RFQ Munis Org/Obj CS57121-410571 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A:E 4krtCot h :d.6 ,rL 4/8/2026 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: El N/A: El Altaottla- CCU 4/8/2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. DPA JBL reviewed and approved on 4-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL AGREEMENT FOR 2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR DOVE HOUSE ADVOCACY SERVICES This Agreement is by and between Jefferson County, Washington (the COUNTY) and DOVE HOUSE ADVOCACY SERVICES ("DOVE HOUSE ADVOCACY SERVICES"). WHEREAS, DOVE HOUSE ADVOCACY SERVICES is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 91-1195187; WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a sense of belonging, so that residents and visitors feel welcomed to share in the many activities, opportunities, and experiences available across Jefferson County; WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC) small grant program; WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that required each proposal to contain an evaluation plan; WHEREAS, DOVE HOUSE ADVOCACY SERVICES submitted a qualified TC proposal to the Jefferson County Board of Commissioners(BoCC); WHEREAS, DOVE HOUSE ADVOCACY SERVICES'S qualified proposal contains an evaluation plan with criteria; WHEREAS, the BoCC staff reviewed and recommended funding all or part of DOVE HOUSE ADVOCACY SERVICES's qualified proposal; WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of DOVE HOUSE ADVOCACY SERVICES's qualified proposal; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES AWARD a. DOVE HOUSE ADVOCACY SERVICES shall use its capabilities and utilize up to the total amount of Final TC Award for the approved scope of work for the Project described in DOVE HOUSE ADVOCACY SERVICES's proposal for the 2026 fiscal year, a copy of which is attached as Exhibit A. b. The budget for the Project is described in Exhibit B,attached. Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY SERVICES'S Page 1 2. RESPONSIBILITIES OF DOVE HOUSE ADVOCACY SERVICES a. No later than January 31, 2027, DOVE HOUSE ADVOCACY SERVICES shall submit a report to the BoCC Staff describing the final results as compared to the requirements in the evaluation plan during the term of this Agreement due. b. DOVE HOUSE ADVOCACY SERVICES shall maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by it to perform this Agreement. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of agreement. The Office of the State Auditor, federal auditors, the Jefferson County Auditor, and any persons duly authorized by the parties shall have full access and the right to examine these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other documents, in any medium, furnished by DOVE HOUSE ADVOCACY SERVICES to the COUNTY, shall remain the property of the DOVE HOUSE ADVOCACY SERVICES,unless otherwise agreed. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide DOVE HOUSE ADVOCACY SERVICES $500.00 in funding from the Thriving Communities small grant to be used in support DOVE HOUSE ADVOCACY SERVICES'S qualified program. b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31,2026,except for the reports required in Section 2,which are due January 31,2027. 5. NO ASSIGNMENT A parry's interest in this in this Agreement shall not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice if expected or actual revenue from the grant is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. DOVE HOUSE ADVOCACY SERVICES may terminate this Agreement upon thirty (30) days written notice to the COUNTY. If there is termination under this clause,the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, DOVE HOUSE ADVOCACY SERVICES shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY SERVICES'S Page 2 7. HOLD HARMLESS a. DOVE HOUSE ADVOCACY SERVICES shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from DOVE HOUSE ADVOCACY SERVICES's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require DOVE HOUSE ADVOCACY SERVICES to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) DOVE HOUSE ADVOCACY SERVICES's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of DOVE HOUSE ADVOCACY SERVICES's negligence, or the negligence of DOVE HOUSE ADVOCACY SERVICES's agents or employees. b. DOVE HOUSE ADVOCACY SERVICES specifically assumes potential liability for actions brought against the COUNTY by DOVE HOUSE ADVOCACY SERVICES's employees, including all other persons engaged in the performance of any work or service required of DOVE HOUSE ADVOCACY SERVICES under this Agreement and, solely for the purpose of this indemnification and defense, DOVE HOUSE ADVOCACY SERVICES specifically waives any immunity under the state industrial insurance law, Title 51 RCW. DOVE HOUSE ADVOCACY SERVICES recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE DOVE HOUSE ADVOCACY SERVICES shall obtain and keep in force during the term of this Agreement the following insurance: a. Commercial General Liability Insurance. DOVE HOUSE ADVOCACY SERVICES shall maintain commercial general liability coverage on a form acceptable to COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). DOVE HOUSE ADVOCACY SERVICES shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to COUNTY Risk Management, upon request. Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY SERVICES'S Page 3 9. INDEPENDENT CONTRACTOR a. DOVE HOUSE ADVOCACY SERVICES and the COUNTY agree that DOVE HOUSE ADVOCACY SERVICES is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither DOVE HOUSE ADVOCACY SERVICES nor any employee of DOVE HOUSE ADVOCACY SERVICES shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to DOVE HOUSE ADVOCACY SERVICES, or any employee, representative, agent or subcontractor of DOVE HOUSE ADVOCACY SERVICES. e. DOVE HOUSE ADVOCACY SERVICES shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY SERVICES'S Page 4 10. SUBCONTRACTING REQUIREMENTS a. DOVE HOUSE ADVOCACY SERVICES Owns Contract Performance. DOVE HOUSE ADVOCACY SERVICES is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. DOVE HOUSE ADVOCACY SERVICES assumes responsibility for all liability for the actions and quality of services performed by any subcontractor. b. Subcontractor Disputes. Any dispute arising between DOVE HOUSE ADVOCACY SERVICES and any subcontractors or between subcontractors must be resolved with involvement of any kind on the part of the COUNTY and without detrimental impact on the delivery of contracted goods and services. 11. LEGAL AND REGULATORY COMPLIANCE While performing under this Agreement, DOVE HOUSE ADVOCACY SERVICES, subcontractors, and their employees are required to comply with all applicable local, state and federal laws, codes, ordinances and regulations, including but not limited to: a. Applicable regulations of the Washington State Department of Labor and Industries, including WA-DOSH Safety Regulation; and b. State and Federal Anti-Discrimination Laws. 12. COMPLIANCE WITH LAWS DOVE HOUSE ADVOCACY SERVICES shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 13. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY SERVICES'S Page 5 c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. DOVE HOUSE ADVOCACY SERVICES consents to the personal jurisdiction of the courts of the State of Washington. 15. DISCRIMINATION PROHIBITED DOVE HOUSE ADVOCACY SERVICES shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, or subcontractors. 16. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and DOVE HOUSE ADVOCACY SERVICES and supersedes all prior negotiations,representations, or agreements written or oral. 17. PUBLIC RECORDS ACT Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may be amended, DOVE HOUSE ADVOCACY SERVICES agrees to maintain all records constituting public records and to produce or assist the COUNTY in producing such records, within the time frames and parameters set forth in state law. DOVE HOUSE ADVOCACY SERVICES further agrees that upon receipt of any written public record request, DOVE HOUSE ADVOCACY SERVICES shall, within two business days, notify the COUNTY by providing a copy of the request per the notice provisions of this Agreement. This Agreement and any reports submitted by DOVE HOUSE ADVOCACY SERVICES are subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56. 18. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, DOVE HOUSE ADVOCACY SERVICES shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with COUNTY. b. Upon reasonable notice, DOVE HOUSE ADVOCACY SERVICES shall provide access to the COUNTY or State representatives to audit records related to the funds provided to DOVE HOUSE ADVOCACY SERVICES under this Agreement. Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY SERVICES'S Page 6 19. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent,the remainder of this Agreement and the application this Agreement shall not be enforceable. 20. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive the term of this agreement include: (a)controlling law; (b) insurance; and, (c) indemnification. 21. AMENDMENT, MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved scope of services in the Final TC Award. b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the BoCC or their delegee. SIGNATURES ARE ON THE FOLLOWING PAGE Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY SERVICES'S Page 7 JEFFERSON COUNTY WASHINGTON DOVE HOUSE ADVOCACY SERVICES Board of COUNTY Commissioners Jefferson COUNTY, Washington By: Signature By: Heidi Eisenhour,Chair Date Name: By: Title: Greg Brotherton,Member Date Date: By: Heather Dudley-Nollette,Member Date SEAL: ATTEST: Carolyn Gallaway,CMC Date Clerk of the Board Approved as to form only: 4-16-2026 elm Date Jeremiah B.Luther,DPA Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY SERVICES'S Page 8 EXHIBIT A- SCOPE OF WORK DOVE HOUSE ADVOCACY SERVICES has been awarded $500.00 (the "Final TC Award"), after recommendation by the TC staff. DOVE HOUSE ADVOCACY SERVICES shall use the Final TC Award consistently with its response to the request for proposal submitted. A true and correct copy of the DOVE HOUSE ADVOCACY SERVICES's response to the request for proposal is attached as Exhibit C. Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY SERVICES'S Page 9 EXHIBIT B—BUDGET DOVE HOUSE ADVOCACY SERVICES has been awarded$500.00(the"Final TC Award"), after recommendation by the TC staff. DOVE HOUSE ADVOCACY SERVICES shall use the Final TC Award consistently with its response to the request for proposal submitted to the BOCC. A true and correct copy of the DOVE HOUSE ADVOCACY SERVICES's response to the request for proposal is attached as Exhibit C. Applicant: DOVE HOUSE ADVOCACY SERVICES Contact: Brian Richardson Address: 1045 10`h St., Port Townsend, WA 98368 Phone: Email: brianr@dovehousejc.org Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY SERVICES'S Page 10 Exhibit C DOVE HOUSE ADVOCACY SERVICES'S PROPOSAL Request for Proposal(RFP)starts after this page Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY SERVICES'S Page 11 RECEIVED 11 •ve OCT 23 2025 SA.i House Advocacy JEFFERSON COLIN" 'Services COMM ISSIONFRS II Jefferson County Thriving Communities Grant Contact Beulah Kingsolver, Executive Director,Dove House Advocacy Services 1045 10th Street, Port Townsend,WA 98368 360-385-5292 I beulahk@dovehousejc.org Dove House Recovery Café — Meet Me at the Café event Project Overview Meet Me at the Café will be a welcoming community open house event at Dove House Recovery Café,designed to bring together people from all walks of life—especially those who may not yet have experienced the Café.While the Café exists for everyone ("we are all in recovery from something"),we've found that individuals from higher socioeconomic backgrounds or those unfamiliar with recovery spaces often hesitate to engage,perhaps out of deference or misunderstanding. This event will invite all community members—neighbors,civic leaders,supporters,and new visitors—to share food,music,conversation,and the Café's spirit of radical hospitality. The goal is to create genuine connection across lines that too often divide us,such as housing status, income,or personal history. When people of different backgrounds engage with one another in authentic,welcoming spaces,stigma is reduced—especially around issues like recovery from domestic violence, sexual assault,substance use,and mental health challenges.These connections build understanding and empathy,strengthening the entire community. By opening our doors for a relaxed,welcoming evening,we aim to foster belonging,inclusion,and shared hope across Jefferson County. Project Scope Statement The Meet Me at the Café event will take place in October 2026 at Dove House Recovery Café in Port Townsend. Planning will begin in early 2026 with outreach to potential community Dove House Advocacy Services u ine M vyytr•- k ro in w+ partners,musicians,and volunteers. By midsummer,we will finalize event logistics,confirm participation,and begin promotional efforts.The event will feature live music, refreshments including"mocktails,"and interactive opportunities for guests to learn about Dove House Recovery Café and its impact. Milestones: January-March 2026: Planning,volunteer coordination,and outreach April-June 2026: Partner engagement and promotional design July-September 2026:Advertising and event logistics finalized October 2026: Meet Me at the Café community open house event November 2026: Post-event evaluation and reporting We anticipate approximately 100 attendees,including both current Café members and first- time visitors. Organization Profile Dove House Recovery Café is a program of Dove House Advocacy Services,a long-standing nonprofit in Jefferson County that supports survivors of domestic violence,sexual assault, and other crimes.We've found connection to a safe,healthy community is crucial for recovering from these challenges,often leaving folks isolated.The Café provides a welcoming,judgment-free environment for individuals in recovery of all kinds to find community,connection,and purpose. Since opening in 2020,the Café has experienced consistent and significant growth.Monthly meals served have increased from 229 in March 2021 to over 1,300 in September 2025, reflecting our expanding community engagement and impact.This growth demonstrates both the need for and success of the Café model in our rural county. Project Budget Requested Amount:$2,000 Use of Funds: Food and refreshments:$900 Music and entertainment:$500 Outreach and promotional materials: $400 Dove House Advocacy Services Event supplies and decorations:$200 Total Project Budget: $2,000 Additional support for staff time,coordination,and facility use will be contributed in-kind. Evaluation Plan Success will be measured through attendance numbers,participant feedback,and post- event engagement.We will track how many attendees are new to the Café and follow up on subsequent involvement,such as volunteering,donations,or membership. Participant surveys will assess whether the event increased understanding and reduced stigma around recovery challenges.A brief report summarizing outcomes and lessons learned will be shared with the County and community partners. References 1.Apple Martine,Director of Jefferson County Public Health 360-385-9400 x443 2.Jim Novelli, Director of Discovery Behavioral Healthcare 360-385-0321 3.Andy Pernsteiner,Acting Sheriff,Jefferson County Sheriff's Office 360-344-9760 x760 Ivor+titAkd Ar+- JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Commissioner Heidi Eisenhour Amanda Christofferson,Grants Administrator DATE: April r 7( ' SUBJECT: Thriving Communities Small Grants Program Contracts for Execution STATEMENT OF ISSUE: Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January. Attached are contracts for the fifteen community organizations that the County awarded funds to. ANALYSIS: The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's interests. These various projects will bring benefit to many communities. FISCAL IMPACT: The County allocated$10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant program. RECOMMENDATION: Staff recommends that the Board of County Commissioners make a motion to approve of the awards. REVIEWED BY: b Josh . Pete s, County Administrator Date CONTRACT REVIEW FORM Clear Fomi INSTRUCTIONS ARE ON THE NEXT PAGE) Contract No: TC Award Northwind 2026 CONTRACT WITH: Thriving Communities Grant Awardees Contract For: TC Grant Award Term: Execution-December 31, 2026 COUNTY DEPARTMENT: Auditors Office Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amchristofferson@co.jefferson.wa.us AMOUNT: $250.00 PROCESS: n Exempt from Bid Process Revenue: 250.00 Cooperative Purchase Expenditure:Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund# cs n RFP or RFQ Munis Org/Obj CS57121-410571 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: El N/A:n 4yfreafrida, (-`L' L/ 4/8/2026 Signature C Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: E1 N/A: El 4frktaAda, ei atadleA-Seit- 4/8/2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. DPA JBL reviewed and approved on 4-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 AGREEMENT FOR 2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART This Agreement is by and between Jefferson County, Washington(the COUNTY) and PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART ("PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART"). WHEREAS, PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 47-3067617; WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a sense of belonging, so that residents and visitors feel welcomed to share in the many activities, opportunities, and experiences available across Jefferson County; WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC) small grant program; WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that required each proposal to contain an evaluation plan; WHEREAS, PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART submitted a qualified TC proposal to the Jefferson County Board of Commissioners(BoCC); WHEREAS, PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART'S qualified proposal contains an evaluation plan with criteria; WHEREAS, the BoCC staff reviewed and recommended funding all or part of PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART's qualified proposal; WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART's qualified proposal; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1.SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES AWARD a. PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART shall use its capabilities and utilize up to the total amount of Final TC Award for the approved scope of work for the Project described in PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART's proposal for the 2026 fiscal year, a copy of which is attached as Exhibit A. b. The budget for the Project is described in Exhibit B, attached. Thriving Communities Grant Award Agreement for PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART'S Page 1 2. RESPONSIBILITIES OF PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART a. No later than January 31, 2027, PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART shall submit a report to the BoCC Staff describing the final results as compared to the requirements in the evaluation plan during the term of this Agreement due. b. PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART shall maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by it to perform this Agreement. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federalofficialssoauthorizedbylaw. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of agreement. The Office of the State Auditor, federal auditors, the Jefferson County Auditor, and any persons duly authorized by the parties shall have full access and the right to examine these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other documents, in any medium, furnished by PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART to the COUNTY, shall remain the property of the PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART, unless otherwise agreed. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART $250.00 in funding from the Thriving Communities small grant to be used in support PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART'S qualified program. b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31,2026,except for the reports required in Section 2,which are due January 31,2027. 5. NO ASSIGNMENT A party's interest in this in this Agreement shall not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice if expected or actual revenue from the grant is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. Thriving Communities Grant Award Agreement for PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART'S Page 2 b. PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART may terminate this Agreement upon thirty(30)days written notice to the COUNTY. If there is termination under this clause,the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART's negligence, or the negligence of PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART's agents or employees. b. PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART specifically assumes potential liability for actions brought against the COUNTY by PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART's employees, including all other persons engaged in the performance of any work or service required of PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART under this Agreement and, solely for the purpose of this indemnification and defense, PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART specifically waives any immunity under the state industrial insurance law, Title 51 RCW. PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART shall obtain and keep in force during the term of this Agreement the following insurance: a. Commercial General Liability Insurance. PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART shall maintain commercial general liability coverage on a Thriving Communities Grant Award Agreement for PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART'S Page 3 form acceptable to COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation(Industrial Insurance). PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to COUNTY Risk Management, upon request. 9. INDEPENDENT CONTRACTOR a. PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART and the COUNTY agree that PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART nor any employee of PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWINDARTshallbeentitledtoanybenefitsaccordedCOUNTYemployeesbyvirtueofthe services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART, or any employee, representative, agent or subcontractor of PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART. e. PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. Thriving Communities Grant Award Agreement for PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART'S Page 4 10. SUBCONTRACTING REQUIREMENTS a. PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART Owns Contract Performance. PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. Port Townsend School of the Arts dba Northwind Art assumes responsibility for all liability for the actions and quality of services performed by any subcontractor. b. Subcontractor Disputes. Any dispute arising between PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART and any subcontractors or between subcontractors must be resolved with involvement of any kind on the part of the COUNTY and without detrimental impact on the delivery of contracted goods and services. 11. LEGAL AND REGULATORY COMPLIANCE While performing under this Agreement, PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART, subcontractors, and their employees are required to comply with all applicable local, state and federal laws, codes, ordinances and regulations, including but not limited to: a. Applicable regulations of the Washington State Department of Labor and Industries, including WA-DOSH Safety Regulation; and b. State and Federal Anti-Discrimination Laws. 12. COMPLIANCE WITH LAWS PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 13. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final,but shall be subject to judicial review. Thriving Communities Grant Award Agreement for PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART'S Page 5 b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington forJeffersonCounty, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART consents to the personal jurisdiction of the courts of the State of Washington. 15. DISCRIMINATION PROHIBITED PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person withadisability, unless based upon a bona fide occupational qualification in the selection and retention of employees,materials, supplies, or subcontractors. 16. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART and supersedes all prior negotiations, representations, or agreements written or oral. 17. PUBLIC RECORDS ACT Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, asmaybeamended, PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ARTagreestomaintainallrecordsconstitutingpublicrecordsandtoproduceorassisttheCOUNTY in producing such records, within the time frames and parameters set forth in state law. PORTTOWNSENDSCHOOLOFTHEARTSDBANORTHWINDARTfurtheragreesthatupon receipt of any written public record request, PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART shall, within two business days, notify the COUNTY by providing a copy of the request per the notice provisions of this Agreement. This Agreement and any reports submitted by PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART are subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56. 18. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with COUNTY. Thriving Communities Grant Award Agreement for PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART'S Page 6 b. Upon reasonable notice, PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART shall provide access to the COUNTY or State representatives to audit records related to the funds provided to PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART under this Agreement. 19. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent,the remainder of this Agreement and the application this Agreement shall not be enforceable. 20. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term ofthisAgreementshallsurvivethetermofthisAgreementforaperiodequaltoanyandallrelevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period.. Without limiting the generality of the preceding sentence, and for the avoidance of doubt,the provisions that survive the term of this agreement include: (a) controlling law; (b) insurance; and, (c) indemnification. 21. AMENDMENT,MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved scope of services in the Final TC Award. b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of thisAgreementisnoteffectiveorbindingunlessmadeinwritingandsignedbytheBoCCor their delegee. SIGNATURES ARE ON THE FOLLOWING PAGE Thriving Communities Grant Award Agreement for PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART'S Page 7 JEFFERSON COUNTY WASHINGTON PORT TOWNSEND SCHOOL OF THE ARTS Board of COUNTY Commissioners Jefferson COUNTY,Washington By: By: Heidi Eisenhour, Chair Date Signature By: Name: Greg Brotherton,Member Date Title: By: Date: Heather Dudley-Nollette, Member Date SEAL: ATTEST: Carolyn Gallaway,CMC Date Clerk of the Board Approved as to form only: 04-16-2026 elfe Date Jeremiah B. Luther,DPA Thriving Communities Grant Award Agreement for PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART'S Page 8 EXHIBIT A- SCOPE OF WORK PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART has been awarded 250.00 (the "Final TC Award"), after recommendation by the TC staff. Port Townsend School of the Arts dba Northwind Art shall use the Final TC Award consistently with its response to the request for proposal submitted. A true and correct copy of the PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART's response to the request for proposal is attached as Exhibit C. Thriving Communities Grant Award Agreement for PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART'S Page 9 EXHIBIT B— BUDGET PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART has been awarded 250.00(the "Final TC Award"), after recommendation by the TC staff. Port Townsend School of the Arts dba Northwind Art shall use the Final TC Award consistently with its response to the request for proposal submitted to the BOCC. A true and correct copy of the PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART's response to the request for proposal is attached as Exhibit C. Applicant: Port Townsend School of the Arts dba Northwind Arts Contact: Mary Black Address: 701 Water St., Port Townsend, WA 98368 Phone: Email: development@northwindart.org Thriving Communities Grant Award Agreement for PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART'S Page 10 Exhibit C PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART'S PROPOSAL Request for Proposal (RFP) starts after this page Thriving Communities Grant Award Agreement for PORT TOWNSEND SCHOOL OF THE ARTS DBA NORTHWIND ART'S Page 11 RECEIVED Northwind Art Proposal for Thriving Communities Grant OCT 2 4 2025 Project overview JEFFE + :O :`.1 COUNT COhlr sSICNERS Northwind Art strives to extend the reach of the visual arts by providing opportunities to experience excellence: both in our gallery and in our classrooms. Northwind Art's art classes and gallery exhibits draw visitors from across the region and beyond, infusing this rural community with ideas and diverse cultural experiences that contribute to the vitality of Jefferson County. In spring 2026, Northwind Art will feature just such an exhibit called "A Florabundance", featuring two extraordinary artists from Seattle. This free exhibit will last for six weeks and feature two opportunities to meet the artists: June Art Walk and an Artist Talk hosted at Jeanette Best Gallery on Water Street, drawing residents and visitors to experience this vibrant exhibit of three-dimensional artwork. Project Scope Statement For spring 2026, we have invited curator Greg Bell to design an exhibition featuring two artists working in Seattle. This is the first exhibit where Northwind Art is collaborating with an outside curator and the first exhibit featuring a ceramic sculptor working figuratively. Bell, a former curator for the Paul G.Allen Collection, is highly respected across the region for his collaborations with artists. Our strategy in inviting him is to broaden the reach of our exhibitions beyond Jefferson County by presenting work that will attract visitors from throughout the Puget Sound region. Greg also helps us fulfill our mission by introducing new artistic genres, such as ceramic sculpture, to the gallery. Through partnerships with guest curators and artists — and by highlighting outstanding local talent — Northwind Art presents exhibitions that draw more than 20,000 visitors annually to Port Townsend. As a nonprofit organization, we embrace the risk that not every piece exhibited will find a buyer; however, every exhibition is designed to provide a meaningful, engaging experience that fosters community connection and dialogue. The show features two artists, ceramist Arianna Heinzman and painter and muralist Sarah More. It will take place May 7 through June 22, 2026, at Jeanette Best Gallery at Northwind Art, 701 Water Street in Port Townsend. Activities around the show include Art Walk on June 6 and artists' talks to be scheduled. All of these events will be free and open to the public and we hope to sell at least 20% of the artwork exhibited. Organization Profile Northwind Art formed in January 2021 when two existing visual art organizations merged: Port Townsend School of the Arts, a visual art school at Fort Worden State Park, and Northwind Arts Center, located in a spacious historic building in downtown Port Townsend. As a unified organization, Northwind Art carries forward a local legacy and helps nourish a community rich in the arts, whose mission is: Empowering meaningful connections through visual art. Cultivating creativity. Growing artists. Northwind Art supports artists and art lovers at all stages of their creative journeys. Year-round, the organization offers educational programming, art exhibitions and artist development. We are part of the Port Townsend Creative District designated by the Washington State Arts Commission (ArtsWA). Northwind Art's guiding principle is that art is for all of us. We strive to foster a creative community in Port Townsend and East Jefferson County, and we work to promote individual and community wellness by supporting learning, joy, connection, self-reflection and self-exploration. In the gallery, we seek to inspire, educate, illuminate, and spark dialogue through showing the work of artists across the Pacific Northwest. Project Budget Budget details outlining the use of grant funds, including any other funding being used for this purpose, as well as the overall budget of the organization and/or event. A Florabundance" Exhibit Budget fw. Monthly HOA fee 4,587 Utilities 1,764 Staff 7,500 Marketing and Communications 300 Food and beverages for events 210 Advertising 1,400 Total 15,761 Funding for this exhibit will come primarily from gallery sales. We are also seeking funding from grants and local business sponsorships. Evaluation Plan To evaluate the success of the exhibit, we will look at gallery sales, invite visitors to mark where they live on a map, and create an informal survey where contributors will have an opportunity to win a raffle prize at the end of the exhibit. References Rob Birman - Executive Director of Centrum; rbirman@centrum.org Janine Boire - Board of Benji Project, Treasurer of the Board for the Nonprofit Association of Washington; janine.boire@gmail.com Ann Welch - President of the Board of the Jefferson County Museum of Art + History; annwelch@gmail.com AL1 pto good .Meh s JEFFERSON COUNTY C rrdfC "k /I65OC. BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Commissioner Heidi Eisenhour Amanda Christofferson,Grants Administrator DATE: Art v77, =)' C SUBJECT: Thriving Communities Small Grants Program Contracts for Execution STATEMENT OF ISSUE: Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January. Attached are contracts for the fifteen community organizations that the County awarded funds to. ANALYSIS: The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's interests. These various projects will bring benefit to many communities. FISCAL IMPACT: The County allocated$10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant program. RECOMMENDATION: Staff recommends that the Board of County Commissioners make a motion to approve of the awards. REVIEWED BY: Josh '-ters, County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Thriving Communities Grant Awardees Contract No: TC Award YMCABIPOC 2026 Contract For: TC Grant Award Term: Execution-December 31,2026 COUNTY DEPARTMENT: Auditors Office Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amchristofferson@co.jefferson.wa.us AMOUNT: $1250.00 PROCESS: n Exempt from Bid Process Revenue: 1250.00 Cooperative Purchase Expenditure:Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund# Cs L j RFP or RFQ Munis Org/Obj CS57121-410571 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: El N/A:El Aot4 C rL 4/8/2026 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: a N/A: n 4m-a=frida— 1 4/8/2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. DPA JBL reviewed and approved on 4-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 AGREEMENT FOR 2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN This Agreement is by and between Jefferson County, Washington (the COUNTY) and OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN ("OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN"). WHEREAS, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN is a non- profit corporation registered with the Secretary of State of the State of Washington under UBI number 91-0652924; WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a sense of belonging, so that residents and visitors feel welcomed to share in the many activities, opportunities, and experiences available across Jefferson County; WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC) small grant program; WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that required each proposal to contain an evaluation plan; WHEREAS, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN submitted a qualified TC proposal to the Jefferson County Board of Commissioners(BoCC); WHEREAS, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN'S qualified proposal contains an evaluation plan with criteria; WHEREAS, the BoCC staff reviewed and recommended funding all or part of OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN's qualified proposal; WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN's qualified proposal; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES AWARD a. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall use its capabilities and utilize up to the total amount of Final TC Award for the approved scope of work for the Project described in OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN's proposal for the 2026 fiscal year, a copy of which is attached as Exhibit A. b. The budget for the Project is described in Exhibit B,attached. Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN'S Page 1 2. RESPONSIBILITIES OF OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN a. No later than January 31, 2027, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall submit a report to the BoCC Staff describing the final results as compared to the requirements in the evaluation plan during the term of this Agreement due. b. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by it to perform this Agreement. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of agreement. The Office of the State Auditor, federal auditors, the Jefferson County Auditor, and any persons duly authorized by the parties shall have full access and the right to examine these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other documents, in any medium, furnished by OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN to the COUNTY, shall remain the property of the OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN, unless otherwise agreed. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN $1250.00 in funding from the Thriving Communities small grant to be used in support OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN'S qualified program. b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31,2026,except for the reports required in Section 2,which are due January 31,2027. 5. NO ASSIGNMENT A party's interest in this in this Agreement shall not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice if expected or actual revenue from the grant is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN may terminate this Agreement upon thirty (30) days written notice to the COUNTY. If there is termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN'S Page 2 effective date of termination. If termination covers a period for which payment has already been made, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN's negligence, or the negligence of OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN's agents or employees. b. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN specifically assumes potential liability for actions brought against the COUNTY by OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN's employees, including all other persons engaged in the performance of any work or service required of OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN under this Agreement and, solely for the purpose of this indemnification and defense, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN specifically waives any immunity under the state industrial insurance law, Title 51 RCW. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall obtain and keep in force during the term of this Agreement the following insurance: a. Commercial General Liability Insurance. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall maintain commercial general liability coverage on a form acceptable to COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN'S Page 3 b. Worker's Compensation (Industrial Insurance). OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to COUNTY Risk Management,upon request. 9. INDEPENDENT CONTRACTOR a. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN and the COUNTY agree that OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN nor any employee of OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN, or any employee, representative, agent or subcontractor of OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN. e. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN'S Page 4 10. SUBCONTRACTING REQUIREMENTS a. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN Owns Contract Performance. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. Olympic Peninsula Young Men's Christian Assn assumes responsibility for all liability for the actions and quality of services performed by any subcontractor. b. Subcontractor Disputes. Any dispute arising between OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN and any subcontractors or between subcontractors must be resolved with involvement of any kind on the part of the COUNTY and without detrimental impact on the delivery of contracted goods and services. 11. LEGAL AND REGULATORY COMPLIANCE While performing under this Agreement, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN, subcontractors, and their employees are required to comply with all applicable local, state and federal laws, codes, ordinances and regulations, including but not limited to: a. Applicable regulations of the Washington State Department of Labor and Industries, including WA-DOSH Safety Regulation; and b. State and Federal Anti-Discrimination Laws. 12. COMPLIANCE WITH LAWS OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 13. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN'S Page 5 b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN consents to the personal jurisdiction of the courts of the State of Washington. 15. DISCRIMINATION PROHIBITED OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, or subcontractors. 16. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN and supersedes all prior negotiations, representations, or agreements written or oral. 17. PUBLIC RECORDS ACT Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may be amended, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN agrees to maintain all records constituting public records and to produce or assist the COUNTY in producing such records, within the time frames and parameters set forth in state law. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN further agrees that upon receipt of any written public record request, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall, within two business days, notify the COUNTY by providing a copy of the request per the notice provisions of this Agreement. This Agreement and any reports submitted by OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 18. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with COUNTY. Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN'S Page 6 b. Upon reasonable notice, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall provide access to the COUNTY or State representatives to audit records related to the funds provided to OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN under this Agreement. 19. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. 20. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive the term of this agreement include: (a) controlling law; (b) insurance; and, (c) indemnification. 21. AMENDMENT, MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved scope of services in the Final TC Award. b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the BoCC or their delegee. SIGNATURES ARE ON THE FOLLOWING PAGE Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN'S Page 7 JEFFERSON COUNTY WASHINGTON OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN Board of COUNTY Commissioners Jefferson COUNTY, Washington By: By: Signature Heidi Eisenhour,Chair Date Name: By: Greg Brotherton, Member Date Title: Date: By: Heather Dudley-Nollette,Member Date SEAL: ATTEST: Carolyn Gallaway, CMC Date Clerk of the Board Approved as to form only: 04-16-2026 ter, Date fC '1 D D t• A J Jeremiah B. Luther,DPA Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN'S Page 8 EXHIBIT A- SCOPE OF WORK OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN has been awarded$1250.00(the Final TC Award"), after recommendation by the TC staff. Olympic Peninsula Young Men's Christian Assn shall use the Final TC Award consistently with its response to the request for proposal submitted. A true and correct copy of the OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN's response to the request for proposal is attached as Exhibit C. Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN'S Page 9 EXHIBIT B—BUDGET OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN has been awarded$1250.00(the Final TC Award"), after recommendation by the TC staff. Olympic Peninsula Young Men's Christian Assn shall use the Final TC Award consistently with its response to the request for proposal submitted to the BOCC. A true and correct copy of the OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN's response to the request for proposal is attached as Exhibit C. Applicant: Olympic Peninsula Young Men's Christian Assn Contact: Azurite, Corey Chin,Anne Dean Address: 610 N 5th Ave., Sequim, WA 98382 Phone: Email: wendyazurite@gmail.com; Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN'S Page 10 Exhibit C OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN'S PROPOSAL Request for Proposal(RFP)starts after this page Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN'S Page 11 EC RV [b..,.r, OCT 2 4 20?5 Grant Application: BIPOC Family Program Expansion Project (2 FEP=O ` 0(A COMMl3SiONEP', Project Overview The BIPOC Family Program. part of the Olympic Peninsula YMCA, is a free educational experience for BIPOC youth ages 0-20 and their families, offering ongoing programming in Jefferson County since 2021. The purpose and ultimate goals of the program are to create safe spaces for BIPOC youth and families to build community. cultural connection, and relationship with nature and the outdoors, to strengthen family and peer bonds: and to learn from and engage with a variety of BIPOC role models. The BIPOC Family program is co-coordinated by Azurite Stewart and Corey Chin. who have both been with the program since the start. Outstanding educators and mentors include scientists, artists, business owners, cultural heritage conservators. tradespeople. activists, and community organizers that bring cultural knowledge and historical perspective through interactive learning experiences. Programs range from health and wellness. modern and traditional cultural arts, traditional agricultural practices (food systems), and culinary arts. as well as sciences and conservation through Indigenous land preservation practices. With a focus on multigenerational and community learning we are able to actively involve and encourage the investment of not just the immediate families of youth, but the broader community that is supportive and invested in the success of BIPOC youth. In 2025, the BIPOC Family Program has provided 9 programs to date and will provide 12 monthly programs by the end of the year. Monthly programming has been provided since 2021. with increased bi-monthly programming in the summers of 2022 and 2023 when additional funding has been available The BIPOC Family Program has served 265 youth and adult participants (unduplicated) in total since 2021. having served 115 youth and adults in 2024 and 150 youth and adults so far in 2025. Participants range in age from 0 to 80, with youth age averaging in the 3-12 year old range. Our participants represent a wide range of cultural, ethnic, and racial identities, including AAPI, Black, Native. Mexican, and Latinx, with many identifying as mixed. In past events when there were participants present who spoke Spanish as their primary language, we had translation support present. All of our indoor programming is offered in ADA accessible facilities. Activities include hands-on learning experiences co-led by BIPOC educators. In 2025, programs included Afrobotanicals, cedar weaving, African drum and dance, elderberry syrup, Jamaican cooking, and a community potluck with music. The annual Dia de Muertos celebration has become a signature event and will be held in October. Project Scope Statement In 2026, the BIPOC Family Program plans to continue offering monthly programming - totaling 12 events. We are submitting this Request for Proposal for $2,000 to maintain and enhance a sense of belonging for our BIPOC community. This funding will be used to support program delivery and purchasing supplies for interactive projects. The events are planned month by month depending on facilitator availability, season. and participant interests. This program is intentionally co-created with the participants through many conversations and annual surveys so that the programming remains relevant to the interests of the community. A successful program is one that works for the youth and BIPOC community. We know that the BIPOC Family Program events are valued and enjoyed because families continue to show up, and we continue to evaluate the program success based on participant numbers, witnessing relationship building and the joy and curiosity in the youth. For 2026, our monthly community programming may include seaweed harvesting, nature mapping and cordage making, a history scavenger hunt that maps the history of Native, Chinese, Black, Japanese, and likely other communities in Jefferson County, ceramics, cooking. a movie night and/or community potluck, and more yet to be decided. Organization Profile The Olympic Peninsula YMCA is a 501(c)(3) nonprofit organization serving Jefferson and Clallam Counties since 1911. Its mission is to strengthen community through youth development. healthy living, and social responsibility. With extensive experience managing grant-funded projects, the YMCA partners with local governments, schools, and tribal organizations to ensure equitable access to family and youth programs. The three strategic priorities include: Children are confident, prepared to learn, and care about others; Individuals of all ages are supported on their health journeys: and individuals and families of all types are part of a well-connected. supportive community. The BIPOC Family Program joined the Olympic Peninsula YMCA in 2021. The programming offered exemplifies the mission and strategic priorities by addressing the unique needs of local BIPOC youth and families. especially critical given the limited number of BIPOC educators in area schools. Evaluation Plan A successful program is one that works for the youth and BIPOC community. The BIPOC Family Program evaluates success through participation data, relationship-building. and observed joy and curiosity among youth. We plan to evaluate success both quantitatively and qualitatively as captured from our participants. Evaluation measures include: Attendance: Growth in participation (goal: +20% over 2025) Community Engagement: Continued return of families and extended outreach to other BIPOC community members Program Relevance: Annual participant surveys and community conversations shaping future activities Cultural Impact: Increased access to BIPOC-led learning experiences and stronger family/community connections Ultimately, participants themselves determine what success looks like. Their consistent attendance. feedback. and enthusiasm continue to affirm the program's value and long-term impact. References 1. Dr. Kareen Borders, Executive director of West Sound STEM Network, borders©skschools.org 2. Natalia Duran, JCIRA Outreach Coordinator, natalia.iciraAgmail corn 3. Tomoki Sage. facilitator for multiple BIPOC Family Program events. tomokisage©gmail.com Budget BIPOC Family Program Projected Budget 2026 Expense category Cost of events Total Program coordinator compensation two program coordinators) 3,500 12 42,000 Finance support 250 12 3,000 Facilitator compensation 500 12 6,000 Supplies 150 12 1.800 Venue 80 12 960 Gift cards ($50 for each family) 400 12 4,800 Food 403.30 12 4,840 Total 63,400 This funding will be used to support program delivery, venue fees and purchasing supplies for interactive projects in 2026. The BIPOC Family Program has $45,000 secured for 2026 from the Black Futures Fund Co-op, private donors, and rollover funding from 2025. The program has been fully funded every year since 2021 and we are continuing to seek funding in order to be fully funded for the coming year of programming. 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Ca N W N N m OD + A CO V - N N O O N I.0 O O Y. 4 N -- OW V p VO 0 V m N G NN_ 0O O yV N O N N . N CO 02 A N p 0 0v N0 44 N0OAT04AN0WCOCO a P. O NNO4.) AN W P + W W N 0 0 CO N CO N Ca O O co L.) O O O + O W O W W -. N N CO 0 O V V0 4a. DC ( W roo co, f04O N O (.1 yW O N S N vT A -. 00 N V 0 m 02 O N a O 0 N -4 V CD 0 V O W DC0 a O O C., 4 v a S . W O OO V OO V N O 0 O O O W N 0 CO JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST vA VoC) TO: Board of County Commissioners FROM: Commissioner Heidi Eisenhour Amanda Christofferson,Grants Administrator DATE: Ap;1'f Al ` 2i).Ca . SUBJECT: Thriving Communities Small Grants Program Contracts for Execution STATEMENT OF ISSUE: Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January. Attached are contracts for the fifteen community organizations that the County awarded funds to. ANALYSIS: The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's interests. These various projects will bring benefit to many communities. FISCAL IMPACT: The County allocated$10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant program. RECOMMENDATION: Staff recommends that the Board of County Commissioners make a motion to approve of the awards. REVIEWED BY: Li' 60/al—Josh, Count Administrator DateY CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Thriving Communities Grant Awardees Contract No: TC Award OWL360 2026 Contract For: TC Grant Award Term: Execution-December 31, 2026 COUNTY DEPARTMENT: Auditors Office Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amchristofferson@co.jefferson.wa.us AMOUNT: $500.00 PROCESS: n Exempt from Bid Process Revenue: 500.00 Cooperative Purchase Expenditure:Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund # cs n RFP or RFQ Munis Org/Obj CS57121-410571 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: El N/A:1 1 4madtda. (2/1ru;1-644_41-6"i'L 4/8/2026 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: i N/A: 4ht C—/t g 1 4/8/2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. DPA JBL reviewed and approved on 4-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL INSTRUCTIONS Do not apply digital signatures until the entire packet is ready to submit. APPROVAL STEPS: STEP 1: COMPLIANCE WITH JCC 3.55.080 3.55.080 and Chapter 42.23 RCW. Department Heads or Elected Officials for departments who are proposing the contract must check one of the two boxes: (1) Check the "Certification" box, demonstrating compliance with that JCC 3.55.080 and Chapter 42.23 RCW;or,(2)Check the"N/A"box,verifying that certification does not apply: a)For approval of contracts before a contractor is selected;or,(b)For contracts with other government agencies,including interlocal agreements.Department Heads or Elected Officials may delegate this responsibility to certify the Contract Review Form in writing to a person who has been trained to determine compliance with JCC 3.55.080 and Chapter 42.23 RCW.JCC 3.55.080 states: "All persons involved in county purchasing are required to follow the rules regarding conflicts of interest as set forth in Chapter 42.23 RCW,as now or hereafter amended, and, in addition thereto, are expressly prohibited from accepting, directly or indirectly, from any person, company, firm, or corporation to which any procurement or contract is or might be awarded, any rebate, gift, money or anything of value whatsoever,except where given for the use and benefit of the county." STEP 2: CERTIFICATION THAT THE CONTRACTOR HAS NOT BEEN DEBARRED BY ANY FEDERAL,STATE,OR LOCAL AGENCY.Department Heads or Elected Officials for departments who are proposing the contract must check one of the two boxes: (1) Check the "Certification" box, demonstrating that the contractor has not been debarred by a government agency; or, (2) Check the"N/A"box, verifying that certification does not apply: (a) For approval of contracts before a contractor is selected; or,(b) For contracts with other government agencies that do not involve grant funding,including interlocal agreements.Department Heads or Elected Officials may delegate this responsibility to certify the Contract Review Form in writing to a person who has been trained to determine whether contractors have been debarred by a government agency. Contractors who have been debarred by a government agency are not eligible to contract with that agency or Jefferson County. Jefferson County does not want to contract with debarred contractors because they are considered untrustworthy. In addition,where grant funding is involved, debarred contractors usually are not eligible to receive grant money and,if they are given grant funding,the County may be required to repay spent grant funding. At a minimum,checking the certified box requires checking: Exclusions Section of the Federal Government Services Administration System for Award Management (SAM) at https://sam.gov/content/exclusions; and, The Washington State Department of Labor&Industries Debarred Contractors List website https://secure.lni.wa.gov/debarandstrike/ContractorDebarLi st.aspx). In addition,before checking the"Certification"box,the department should ask contractors to verify they have not been debarred by a federal, state or local government agency. The department may satisfy Step 2 by attaching the standard debarment certificate completed by the contractor. However, even if a standard debarment certificate is attached, the "Certification" box still must be checked to satisfy Step 2. STEP 3: RISK MANAGEMENT REVIEW.Risk management review of all contracts is required by the County's relationship with the Washington Counties Risk Pool and by the County's risk management resolution. Risk management review involves determining whether the contract is a valid contract and whether the contract language, including risk allocation provisions like indemnity and insurance requirements,adequately protect the County from risks posed by the contract. STEP 4: PROSECUTING ATTORNEY REVIEW. Legal review of all contracts by the Prosecuting Attorney's Office (PAO) is required by the County's relationship documents with the Washington Counties Risk Pool and by the County's risk management resolution. Review by the PAO involves determining whether the contract is a valid and unambiguous contract and may include whether the contract language,including risk allocation provisions,adequately protect the County from risks posed by the contract. STEP 5:REVISIONS,IF REQUIRED BY RISK MANAGEMENT OR THE PAO.If required,the department makes revisions suggested by risk management or the PAO.Then,the department resubmits the revised contract to risk management and the PAO. STEP 6: CONTRACTOR SIGNS. Obtain the contractor's signature before submitting to the Board of County Commissioners BoCC)for approval. STEP 7:SUBMIT TO BOCC FOR APPROVAL. 1. Print 3 duplicate originals of the contract for the Commissioners'signature. 2. The submittal should include: a. The 3 duplicate originals,each with PAO's signature approving the contract as to form; b. This Contract Review Form showing approval by Risk Management and the PAO;and, c. An Agenda Request. 3. Send all together in a hard copy packet to Attn:Julie/BoCC Office via interoffice mail to submit to the BoCC Agenda.The Deadline for Agenda Items is Tuesday's by 4:30 p.m.in order to be included on the following Monday's Agenda.If the submission does not meet this deadline,it will be added to the agenda for next Monday regular meeting of the BoCC. OUESTIONS• Questions about contracting and contract review should be presented first to the person in the department responsible for submission of contracts for approval.If questions cannot be answered within the department,then questions should be presented to Risk Management or the PAO's Civil Department. For questions about scheduling Agenda items, posting Agenda items, etc., please email or call Julie Shannon,BoCC Office,x384. 2 AGREEMENT FOR 2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR OWL360 This Agreement is by and between Jefferson County, Washington (the COUNTY) and OWL360("OWL360"). WHEREAS, OWL360 is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 87-1282294; WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a sense of belonging, so that residents and visitors feel welcomed to share in the many activities, opportunities, and experiences available across Jefferson County; WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC) small grant program; WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that required each proposal to contain an evaluation plan; WHEREAS, OWL360 submitted a qualified TC proposal to the Jefferson County Board of Commissioners(BoCC); WHEREAS, OWL360'S qualified proposal contains an evaluation plan with criteria; WHEREAS, the BoCC staff reviewed and recommended funding all or part of OWL360's qualified proposal; WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of OWL360's qualified proposal; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES AWARD a. OWL360 shall use its capabilities and utilize up to the total amount of Final TC Award for the approved scope of work for the Project described in OWL360's proposal for the 2026 fiscal year,a copy of which is attached as Exhibit A. b. The budget for the Project is described in Exhibit B,attached. 2. RESPONSIBILITIES OF OWL360 a. No later than January 31, 2027, OWL360 shall submit a report to the BoCC Staff describing the final results as compared to the requirements in the evaluation plan during the term of this Agreement due. b. OWL360 shall maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by it to perform this Thriving Communities Grant Award Agreement for OWL360'S Page 1 Agreement. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of agreement. The Office of the State Auditor, federal auditors, the Jefferson County Auditor, and any persons duly authorized by the parties shall have full access and the right to examine these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other documents, in any medium, furnished by OWL360 to the COUNTY, shall remain the property of the OWL360, unless otherwise agreed. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide OWL360 $500.00 in funding from the Thriving Communities small grant to be used in support OWL360'S qualified program. b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31,2026,except for the reports required in Section 2,which are due January 31,2027. 5. NO ASSIGNMENT A parry's interest in this in this Agreement shall not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice if expected or actual revenue from the grant is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. OWL360 may terminate this Agreement upon thirty (30) days written notice to the COUNTY. If there is termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, OWL360 shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period, unless otherwise negotiated. 7. HOLD HARMLESS a. OWL360 shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from OWL360's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require OWL360 to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers Thriving Communities Grant Award Agreement for OWL360'S Page 2 and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) OWL360's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of OWL360's negligence, or the negligence of OWL360's agents or employees. b. OWL360 specifically assumes potential liability for actions brought against the COUNTY by OWL360's employees, including all other persons engaged in the performance of any work or service required of OWL360 under this Agreement and, solely for the purpose of this indemnification and defense, OWL360 specifically waives any immunity under the state industrial insurance law, Title 51 RCW. OWL360 recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE OWL360 shall obtain and keep in force during the term of this Agreement the following insurance: a. Commercial General Liability Insurance. OWL360 shall maintain commercial general liability coverage on a form acceptable to COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). OWL360 shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to COUNTY Risk Management, upon request. 9. INDEPENDENT CONTRACTOR a. OWL360 and the COUNTY agree that OWL360 is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither OWL360 nor any employee of OWL360 shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to OWL360, or any employee, representative, agent or subcontractor of OWL360. e. OWL360 shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. Thriving Communities Grant Award Agreement for OWL360'S Page 3 10. SUBCONTRACTING REQUIREMENTS a. OWL360 Owns Contract Performance. OWL360 is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. OWL360 assumes responsibility for all liability for the actions and quality of services performed by any subcontractor. b. Subcontractor Disputes. Any dispute arising between OWL360 and any subcontractors or between subcontractors must be resolved with involvement of any kind on the part of the COUNTY and without detrimental impact on the delivery of contracted goods and services. 11. LEGAL AND REGULATORY COMPLIANCE While performing under this Agreement, OWL360, subcontractors, and their employees are required to comply with all applicable local, state and federal laws, codes, ordinances and regulations, including but not limited to: a. Applicable regulations of the Washington State Department of Labor and Industries, including WA-DOSH Safety Regulation; and b. State and Federal Anti-Discrimination Laws. 12. COMPLIANCE WITH LAWS OWL360 shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 13. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW Thriving Communities Grant Award Agreement for OWL360'S Page 4 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. OWL360 consents to the personal jurisdiction of the courts of the State of Washington. 15. DISCRIMINATION PROHIBITED OWL360 shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees,materials, supplies, or subcontractors. 16. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and OWL360 and supersedes all prior negotiations, representations, or agreements written or oral. 17. PUBLIC RECORDS ACT Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may be amended, OWL360 agrees to maintain all records constituting public records and to produce or assist the COUNTY in producing such records, within the time frames and parameters set forth in state law. OWL360 further agrees that upon receipt of any written public record request, OWL360 shall, within two business days, notify the COUNTY by providing a copy of the request per the notice provisions of this Agreement. This Agreement and any reports submitted by OWL360 are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 18. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, OWL360 shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with COUNTY. b. Upon reasonable notice, OWL360 shall provide access to the COUNTY or State representatives to audit records related to the funds provided to OWL360 under this Agreement. 19. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. Thriving Communities Grant Award Agreement for OWL360'S Page 5 20. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive the term of this agreement include: (a) controlling law; (b) insurance; and, (c) indemnification. 21. AMENDMENT, MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved scope of services in the Final TC Award. b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the BoCC or their delegee. SIGNATURES ARE ON THE FOLLOWING PAGE Thriving Communities Grant Award Agreement for OWL360'S Page 6 JEFFERSON COUNTY WASHINGTON OWL360 Board of COUNTY Commissioners Jefferson COUNTY, Washington By: Signature By: Heidi Eisenhour, Chair Date Name: By: Title: Greg Brotherton,Member Date Date: By: Heather Dudley-Nollette,Member Date SEAL: ATTEST: Carolyn Gallaway, CMC Date Clerk of the Board Approved as to form only: 04-16-2026 cer, Date Jeremiah B.Luther,DPA Thriving Communities Grant Award Agreement for OWL360'S Page 7 EXHIBIT A- SCOPE OF WORK OWL360 has been awarded $500.00 (the "Final TC Award"), after recommendation by the TC staff. OWL360 shall use the Final TC Award consistently with its response to the request for proposal submitted. A true and correct copy of the OWL360's response to the request for proposal is attached as Exhibit C. Thriving Communities Grant Award Agreement for OWL360'S Page 8 EXHIBIT B—BUDGET OWL360 has been awarded$500.00(the"Final TC Award"), after recommendation by the TC staff. OWL360 shall use the Final TC Award consistently with its response to the request for proposal submitted to the BOCC. A true and correct copy of the OWL360's response to the request for proposal is attached as Exhibit C. Applicant: OWL360 Contact: Sonja Frojen,Nicole O'Hara Address: 11240 W Sims Way#319, Port Townsend, WA 98368 Phone: Email: soniaf@ow1360.org,nicoleo@ow1360.org Thriving Communities Grant Award Agreement for OWL360'S Page 9 Exhibit C OWL360'S PROPOSAL Request for Proposal (RFP)starts after this page Thriving Communities Grant Award Agreement for OWL360'S Page 10 RECEIVED RECEI ED OCT 2 4 2025 OC ` 3 2025 JEFFERSON COUNTY JEFFER ,J NTY October 17, 2025 COhRp tisS90NERs COMMItSioNE- S JEFFERSON COUNTY BOARD OF COMMISSIONERS JOSH PETERS, COUNTY ADMINISTRATOR 1820 JEFFERSON STREET I PORT TOWNSEND WA 98368 As the Manager of Volunteer Engagement at Habitat for Humanity of East Jefferson County and formerly the Executive Director of The Boiler Room, a youth-centered community space, I am writing to express my strong support for OWL360's application for the Thriving Communities Grant through Jefferson County. During my years at The Boiler Room, I saw firsthand the profound difference that access to nourishing food makes in a learning environment. When young people are well fed, their ability to focus, absorb information, and retain what they've learned increases dramatically. It's not an abstract benefit; it's something you can see in real time, as attention sharpens and participation deepens. Beyond the educational impact, sharing food also builds community. When people"break bread together," barriers come down and trust grows. It creates a sense of belonging and shared purpose that extends far beyond the classroom or workshop. OWL360's approach recognizes this essential truth: that food is not just fuel but a key ingredient in successful learning and community connection. Their Earn to Learn programs have already supported more than 20 young adults, and the addition of healthy food options during classes will further enhance both learning outcomes and group cohesion. I wholeheartedly support OWL360's request for funding to provide food for their two 2026 cohorts. This modest investment of$1,600 will yield meaningful returns in the form of stronger engagement, deeper learning, and a more connected community. 6Sincerely,\..A.L.....I: Amy Howard Amy Howard 11336 141h Street I Port Townsend WA 98368 Skillmation 1239 Taylor Street Mentoring Port Townsend,WA.98368 Connections http://www.skillmation.orq October 13th, 2025 Josh Peters Jefferson County Board of Commissioners Jefferson County Washington Dear Mr. Peters - Our education and mentoring organization has been working with local youth for 10 years connecting the deep skills and talents of our community with those among us who are curious to learn. About 5 years ago OWL360 came into existence, first with housing for emerging workforce members and then later with The Nest, a gathering and services center for youth and engaged community members. It has been a privilege to have the opportunity to work side by side with all of the staff and programs at OWL360 and The Nest. They have top notch administration, employees that are dedicated to the wellbeing of our local youth, and programs that match the needs of the community. Funding their Earn to Learn program will allow them to provide food at these events which will substantially strengthen their attendance numbers and deepen the learning that can happen when a mind is engaged that is not hungry. This is key, and their request confirms what we all know to be true: those who need to set the expectations for their achievements higher often have other basic needs that must be met first. This grant money will do exactly that. I thank you for considering OWL 360 for this grant. I appreciate your support because in awarding this grant, you help make our job mentoring youth in this community easier- and when that occurs, it makes Jefferson County stronger for everyone who resides here. Onward, The Skillmation Steering Team: Ben Bauermeister Martha Trolin Gary Smith Mark Westlund Jacquie Beaubien StrongerTowns is a 501(c)3 Corporation of Washington State located in Port Townsend, WA. Our programs include Skillmation, YEA Music, Community Build,and The Productions Alliance. More info at www.strongertowns.org October 20, 2025 Josh Peters - Jefferson County Board of Commissioners Jefferson County Washington Dear Mr. Peters - Earn to Learn has been very valuable for me as a young adult new to Jefferson County. I experienced an abrupt change in my financial situation that caused an abrupt change in my life path. I had to drop out of graduate school, which threw me off of my plan of becoming an English professor. Earn to Learn has helped me find my footing again and explore career paths that I can get on to build a stable financial base to (eventually) allow me to return to school. The program has helped me build connections and learn about resources and opportunities in Jefferson County, and I really don't know where I'd be without it! The weekly meetings have also provided a valuable source of consistency in the chaos of job hunting. Sincerely, 447— Orion Armstrong orion.s.armstrong(c.gmail.com Thriving Community Small Grant Proposal from 0WL360(EIN 87-1282294) OWL360 is a youth-driven and community informed organization; our goal is to spread resources to young adults in Port Townsend and beyond in south East Jefferson County. The January-April 2026 Cohort of Earn to Learn will take place at the Tri-Area Community Center in Chimacum. The Summer 2026 Earn to Learn Cohort will take place in Port Townsend. Access to nutritious food is essential for student success. Research consistently shows that proper nutrition improves focus, memory, and overall brain function, leading to better academic performance and long-term health outcomes. By funding nutritious food for students, we not only address immediate hunger but also invest in their ability to learn,grow, and thrive. Earn to Learn is a 45-hour, 16-week career pathway workforce development program for 17-24 year olds, allowing young adults to explore, access, and apply their career pathway learning to build skills around financial literacy, resume writing, interviewing, and resource navigation. Earn to Learn students logging 45 hours may earn a $500 stipend. The class meets weekly for 2-hours each week. Over 24 young adults, ages 17-25, have completed the Earn to Learn program in the first two years at OWL360. The program has hosted 5 cohorts total. Some of the feedback from students who have taken this course: Very helpful and informative as to finding resources and skills for young adult life on the Olympic Peninsula in the 21st century. Explores job/school/etc prospects and interests and teaches how to pursue them." A great program that answered a lot of unknown questions I had as a new adult. We talked about how to make our future goals easier to reach. Also learning about what careers I should get involved with. I was given the support I needed." Affirmed my career choice, learned how much I need to make and discovered the plethora of resources available to people my age for employment and financial help." What is the most important thing you learned about yourself? That I am stronger than I think I am." I have a better vision of what my career is going to look like!" I can be who I am and being young is not a bad thing, It's a good thing. My voice does have power, maybe even more." That I don't have to live with stress constantly on my back, and that finding the right workspace can even make work seem enjoyable." The class meets weekly on Tuesday evening, between 5:15 and 7 pm, for 16 weeks. Usually students are arriving either after school, or after their workday ends. This creates a need for food resources during the class, to help students focus on the content and on absorbing information. Food also builds class cohesion, and gives an extra incentive for attending class. 25%of young adults ages 18-25 in Jefferson County are disengaged (not working, not in post secondary education/career certification, and not in the military) (source: https://www.measureofamerica.ocg/DYinteractive/#County)This is more than twice the percentage in Kitsap County, and Clallam County. The ability to help young adults launch into sustainable workforce training and highlight work opportunities in our community through local resource sharing, is vital to helping young people stay and thrive in our aging community. The Earn to Learn program addresses the need for robust, accessible workforce development for young adults transitioning into professional life on the Olympic Peninsula. By providing a structured, 16-week curriculum and a financial stipend for completion, the program helps remove financial barriers that often prevent young people from participating in career training. The community impact is multi-faceted: Empowers Young Adults: The curriculum is designed to help participants explore their career interests and build tangible skills needed to secure and maintain meaningful employment. Fosters Economic Growth:The program develops a skilled, local workforce to meet the needs of employers on the Olympic Peninsula, contributing to the region's long-term economic vitality. Builds Self-Confidence:The program's structure and supportive environment, reflected in participant testimonials, help young adults build self-assurance and a belief in their own capabilities. Increases Resource Navigation: By focusing on practical life skills, the program helps young adults navigate employment and financial resources, fostering self-sufficiency. OWL360 takes a holistic approach to serving young people in East Jefferson County. Many executive function skills are discussed and developed through the program. We believe that creating supportive, healthy environments for young people to choose their own path is the most sustainable and authentic way to support their autonomy. Our programs are informed by the needs and interests of young people and managed by experienced professionals dedicated to their success and sustainable independence. OWL360 was established in 2021 with the opening of Pfeiffer House, responding to the need among young people for affordable housing who were fleeing unsafe situations or who were unsheltered. The Nest, a non-profit coffeehouse in Uptown Port Townsend, then opened in 2022, and provides a base for 0WL360's free programming, along with access to resources and community connections. Regarding the evaluation plan, we offer students the opportunity to fill out a mid-cohort evaluation, and also an end-of class evaluation.This gives students the opportunity to give feedback on the classes that were most beneficial, and for them to comment on anything that needs improvement. Many of the former 5 cohort students of this program have commented on the after-work aspect of the timing of the class, and how more substantial food offerings and support would be both beneficial to learning, and an incentive to show up and enroll in the program.We will continue to offer the mid-class and end-of-class evaluation, and could also directly ask students about the food resource during class. As well, translation of Earn to Learn curriculum materials in other languages and additional accommodations for students are available by request. For further clarification or to answer any questions, please reach out to Sonia Frojen, Workforce Development Program Lead soniafPow1360.org, phone: (234) 303-0759) Earn to Learn Budget The proposed current OWL360 budget for 2 Earn to Learn cohorts (16 weeks each)for 2026 to support healthy food for students, is currently at $30/class.This falls short of being able to offer a more substantial food offering, and to allow some of the food resources to be taken home by the students after class ends. The additional $50/class (x 16 classes) =$800 (x 2 cohorts) = $1600 we are requesting for the Thriving Communities Grant, would be in addition to the $30/class already budgeted within the organizational proposed budget for OWL360 Workforce Development programs. The average class size is 8-10 students;this would allow instead of 3/class/student, $8/class/student for food support for the weekly contact. The total budget of the Workforce Development program within OWL360 for 2026 is—$39,000 made up of$17,000 staff time, $6000 materials and supplies (food is within this category), and 16,000 student stipends). This additional $1800 would provide the assurance of healthy food options and better outcomes for the students and their learning. The staff time allocated in the 2026 budget involves other Workforce Development programs including the alternative high school program through OCEAN, called Open Doors, and the tier 3 internship program called Uplift. Proposed 2026 Workforce Development program budget: WFD Staff Time 596 HOURS $29/HOUR 17,2 Materials and Supplies 9820 1 6,185 Stipends 16000 1 i 6,04 TOTAL 39469 The overall organizational budget for OWL360 is over$600,000. We offer housing, resource navigation, social and emotional support through activities at The Nest, Substance Use Disorder counseling, and mental health counseling. The overall OWL360 budget is available by request, and we've chosen to only include the Workforce Development proposed budget for 2026. Earn to Learn Budget The proposed current OWL360 budget for 2 Earn to Learn cohorts (16 weeks each) for 2026 to support healthy food for students, is currently at$30/class. This falls short of being able to offer a more substantial food offering, and to allow some of the food resources to be taken home by the students after class ends.The additional $50/class (x 16 classes) =$800 (x 2 cohorts) = $1600 we are requesting for the Thriving Communities Grant, would be in addition to the $30/class already budgeted within the organizational proposed budget for OWL360 Workforce Development programs. The average class size is 8-10 students; this would allow instead of 3/class/student, $8/class/student for food support for the weekly contact. The total budget of the Workforce Development program within OWL360 for 2026 is—$39,000 made up of$17,000 staff time, $6000 materials and supplies (food is within this category), and 16,000 student stipends). This additional $1800 would provide the assurance of healthy food options and better outcomes for the students and their learning. The staff time allocated in the 2026 budget involves other Workforce Development programs including the alternative high school program through OCEAN, called Open Doors, and the tier 3 internship program called Uplift. Proposed 2026 Workforce Development program budget: WFD Staff Time 596 HOURS $29/HOUR Materials and Supplies 9820 1 Stipends 16000 1 TOTAL The overall organizational budget for OWL360 is over$600,000. We offer housing, resource navigation, social and emotional support through activities at The Nest, Substance Use Disorder counseling, and mental health counseling. The overall OWL360 budget is available by request, and we've chosen to only include the Workforce Development proposed budget for 2026. Ryi- 14w JEFFERSON COUNTY f, BOARD OF COUNTY COMMISSIONERS Il mt CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Commissioner Heidi Eisenhour Amanda Christofferson,Grants Administrator DATE: Ap4 f c 71 .. SUBJECT: Thriving Communities Small Grants Program Contracts for Execution STATEMENT OF ISSUE: Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January. Attached are contracts for the fifteen community organizations that the County awarded funds to. ANALYSIS: The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's interests. These various projects will bring benefit to many communities. FISCAL IMPACT: The County allocated $10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant program. RECOMMENDATION: Staff recommends that the Board of County Commissioners make a motion to approve of the awards. REVIEWED BY: CP519 q_ ____la- 0 Josh s, County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Thriving Communities Grant Awardees Contract NO: TC Award Put lLurluwPer fur t niy 2026 Contract For: TC Grant Award Term: Execution-December 31, 2026 COUNTY DEPARTMENT: Auditors Office Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amchristofferson@co.jefferson.wa.us AMOUNT: $500.00 PROCESS: n Exempt from Bid Process Revenue: 500.00 Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund# cs RFP or RFQ Munis Org/Obj CS57121-410571 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A:I 1 4hrt.cuttla- Iit C/ rt- 4/8/2026 Signature L Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: N/A: n 4y - e 2I4Z 4- 4/8/2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. DPA JBL reviewed and approved on 4-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 AGREEMENT FOR 2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR PORT LUDLOW PERFORMING ARTS This Agreement is by and between Jefferson County,Washington(the COUNTY)and PORT LUDLOW PERFORMING ARTS ("PORT LUDLOW PERFORMING ARTS"). WHEREAS, PORT LUDLOW PERFORMING ARTS is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 91-1872471; WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a sense of belonging, so that residents and visitors feel welcomed to share in the many activities, opportunities, and experiences available across Jefferson County; WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC) small grant program; WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that required each proposal to contain an evaluation plan; WHEREAS, PORT LUDLOW PERFORMING ARTS submitted a qualified TC proposal to the Jefferson County Board of Commissioners(BoCC); WHEREAS, PORT LUDLOW PERFORMING ARTS'S qualified proposal contains an evaluation plan with criteria; WHEREAS, the BoCC staff reviewed and recommended funding all or part of PORT LUDLOW PERFORMING ARTS's qualified proposal; WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of PORT LUDLOW PERFORMING ARTS's qualified proposal; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES AWARD a. PORT LUDLOW PERFORMING ARTS shall use its capabilities and utilize up to the total amount of Final TC Award for the approved scope of work for the Project described in PORT LUDLOW PERFORMING ARTS's proposal for the 2026 fiscal year, a copy of which is attached as Exhibit A. b. The budget for the Project is described in Exhibit B,attached. Thriving Communities Grant Award Agreement for PORT LUDLOW PERFORMING ARTS'S Page 1 2. RESPONSIBILITIES OF PORT LUDLOW PERFORMING ARTS a. No later than January 31, 2027, PORT LUDLOW PERFORMING ARTS shall submit a report to the BoCC Staff describing the final results as compared to the requirements in the evaluation plan during the term of this Agreement due. b. PORT LUDLOW PERFORMING ARTS shall maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by it to perform this Agreement. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of agreement. The Office of the State Auditor, federal auditors, the Jefferson County Auditor, and any persons duly authorized by the parties shall have full access and the right to examine these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other documents, in any medium, furnished by PORT LUDLOW PERFORMING ARTS to the COUNTY, shall remain the property of the PORT LUDLOW PERFORMING ARTS,unless otherwise agreed. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide PORT LUDLOW PERFORMING ARTS $500.00 in funding from the Thriving Communities small grant to be used in support PORT LUDLOW PERFORMING ARTS'S qualified program. b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31,2026, except for the reports required in Section 2,which are due January 31,2027. 5. NO ASSIGNMENT A parry's interest in this in this Agreement shall not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice if expected or actual revenue from the grant is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. PORT LUDLOW PERFORMING ARTS may terminate this Agreement upon thirty (30) days written notice to the COUNTY. If there is termination under this clause,the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, PORT LUDLOW PERFORMING ARTS shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. Thriving Communities Grant Award Agreement for PORT LUDLOW PERFORMING ARTS'S Page 2 7.HOLD HARMLESS a. PORT LUDLOW PERFORMING ARTS shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities)harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from PORT LUDLOW PERFORMING ARTS's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require PORT LUDLOW PERFORMING ARTS to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) PORT LUDLOW PERFORMING ARTS's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of PORT LUDLOW PERFORMING ARTS's negligence, or the negligence of PORT LUDLOW PERFORMING ARTS's agents or employees. b. PORT LUDLOW PERFORMING ARTS specifically assumes potential liability for actions brought against the COUNTY by PORT LUDLOW PERFORMING ARTS's employees, including all other persons engaged in the performance of any work or service required of PORT LUDLOW PERFORMING ARTS under this Agreement and, solely for the purpose of this indemnification and defense, PORT LUDLOW PERFORMING ARTS specifically waives any immunity under the state industrial insurance law, Title 51 RCW. PORT LUDLOW PERFORMING ARTS recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE PORT LUDLOW PERFORMING ARTS shall obtain and keep in force during the term of this Agreement the following insurance: a. Commercial General Liability Insurance. PORT LUDLOW PERFORMING ARTS shall maintain commercial general liability coverage on a form acceptable to COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). PORT LUDLOW PERFORMING ARTS shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to COUNTY Risk Management,upon request. Thriving Communities Grant Award Agreement for PORT LUDLOW PERFORMING ARTS'S Page 3 9. INDEPENDENT CONTRACTOR a. PORT LUDLOW PERFORMING ARTS and the COUNTY agree that PORT LUDLOW PERFORMING ARTS is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither PORT LUDLOW PERFORMING ARTS nor any employee of PORT LUDLOW PERFORMING ARTS shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to PORT LUDLOW PERFORMING ARTS, or any employee, representative, agent or subcontractor of PORT LUDLOW PERFORMING ARTS. e. PORT LUDLOW PERFORMING ARTS shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. Thriving Communities Grant Award Agreement for PORT LUDLOW PERFORMING ARTS'S Page 4 10. SUBCONTRACTING REQUIREMENTS a. PORT LUDLOW PERFORMING ARTS Owns Contract Performance. PORT LUDLOW PERFORMING ARTS is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. Port Ludlow Performing Arts assumes responsibility for all liability for the actions and quality of services performed by any subcontractor. b. Subcontractor Disputes. Any dispute arising between PORT LUDLOW PERFORMING ARTS and any subcontractors or between subcontractors must be resolved with involvement of any kind on the part of the COUNTY and without detrimental impact on the delivery of contracted goods and services. 11. LEGAL AND REGULATORY COMPLIANCE While performing under this Agreement, PORT LUDLOW PERFORMING ARTS, subcontractors, and their employees are required to comply with all applicable local, state and federal laws, codes, ordinances and regulations, including but not limited to: a. Applicable regulations of the Washington State Department of Labor and Industries, including WA-DOSH Safety Regulation; and b. State and Federal Anti-Discrimination Laws. 12. COMPLIANCE WITH LAWS PORT LUDLOW PERFORMING ARTS shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 13. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final,but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. Thriving Communities Grant Award Agreement for PORT LUDLOW PERFORMING ARTS'S Page 5 c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. PORT LUDLOW PERFORMING ARTS consents to the personal jurisdiction of the courts of the State of Washington. 15. DISCRIMINATION PROHIBITED PORT LUDLOW PERFORMING ARTS shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, or subcontractors. 16. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and PORT LUDLOW PERFORMING ARTS and supersedes all prior negotiations, representations, or agreements written or oral. 17. PUBLIC RECORDS ACT Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may be amended, PORT LUDLOW PERFORMING ARTS agrees to maintain all records constituting public records and to produce or assist the COUNTY in producing such records, within the time frames and parameters set forth in state law. PORT LUDLOW PERFORMING ARTS further agrees that upon receipt of any written public record request, PORT LUDLOW PERFORMING ARTS shall, within two business days, notify the COUNTY by providing a copy of the request per the notice provisions of this Agreement. This Agreement and any reports submitted by PORT LUDLOW PERFORMING ARTS are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 18. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, PORT LUDLOW PERFORMING ARTS shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with COUNTY. b. Upon reasonable notice, PORT LUDLOW PERFORMING ARTS shall provide access to the COUNTY or State representatives to audit records related to the funds provided to PORT LUDLOW PERFORMING ARTS under this Agreement. Thriving Communities Grant Award Agreement for PORT LUDLOW PERFORMING ARTS'S Page 6 w 19. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent,the remainder of this Agreement and the application this Agreement shall not be enforceable. 20. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt,the provisions that survive the term of this agreement include: (a) controlling law; (b) insurance; and, (c) indemnification. 21. AMENDMENT, MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved scope of services in the Final TC Award. b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the BoCC or their delegee. SIGNATURES ARE ON THE FOLLOWING PAGE Thriving Communities Grant Award Agreement for PORT LUDLOW PERFORMING ARTS'S Page 7 JEFFERSON COUNTY WASHINGTON PORT LUDLOW PERFORMING ARTS Board of COUNTY Commissioners Jefferson COUNTY, Washington By: Signature By: Heidi Eisenhour,Chair Date Name: By: Title: Greg Brotherton, Member Date Date: By: Heather Dudley-Nollette,Member Date SEAL: ATTEST: Carolyn Gallaway,CMC Date Clerk of the Board Approved as to form only: 4-16-2026 elver; Date Jeremiah B. Luther,DPA Thriving Communities Grant Award Agreement for PORT LUDLOW PERFORMING ARTS'S Page 8 EXHIBIT A- SCOPE OF WORK PORT LUDLOW PERFORMING ARTS has been awarded $500.00 (the "Final TC Award"), after recommendation by the TC staff. Port Ludlow Performing Arts shall use the Final TC Award consistently with its response to the request for proposal submitted. A true and correct copy of the PORT LUDLOW PERFORMING ARTS's response to the request for proposal is attached as Exhibit C. Thriving Communities Grant Award Agreement for PORT LUDLOW PERFORMING ARTS'S Page 9 EXHIBIT B—BUDGET PORT LUDLOW PERFORMING ARTS has been awarded$500.00(the"Final TC Award"), after recommendation by the TC staff. Port Ludlow Performing Arts shall use the Final TC Award consistently with its response to the request for proposal submitted to the BOCC. A true and correct copy of the PORT LUDLOW PERFORMING ARTS's response to the request for proposal is attached as Exhibit C. Applicant: Port Ludlow Performing Arts Contact: BJ Luce Address: PO Box 65210,Port Ludlow WA 98365 Phone: Email: bettyjluce@gmail.com Thriving Communities Grant Award Agreement for PORT LUDLOW PERFORMING ARTS'S Page 10 Exhibit C PORT LUDLOW PERFORMING ARTS'S PROPOSAL Request for Proposal (RFP)starts after this page Thriving Communities Grant Award Agreement for PORT LUDLOW PERFORMING ARTS'S Page 11 RECEIVED T 2 4 2025 JEFFERSOCO COUNTY PORT LUDLOW PERFORMING ARTS COMMISSIONERS Proposal for Thriving Communities Small Grants Program — 2026 Funding Project Title: Chimacum High School Outreach Concert-Andrew Allen Requested Amount: $1,725 Contact Person: BJ Luce Phone: 360-437-0191 Email: PortLudlow.PerformingArts@gmail.com Address: PO Box 65210,Port Ludlow,WA 98365 Website:PortLudlowPerformingArts.com Date Submitted: October 24,2025 Project Overview Port Ludlow Performing Arts (PLPA) proposes an outreach concert featuring acclaimed Canadian singer-songwriter Andrew Allen at Chimacum High School on January 25,2026,for the older students of Chimacum, Brinnon and Quilcene.This live, interactive concert will bring professional music and storytelling directly to local youth,many of whom have limited access to performing arts experiences.The event will inspire creativity,connection and cultural appreciation among Jefferson County students. This project supports Jefferson County's vision of fostering belonging and shared community experiences by providing an inclusive and inspiring event for young people in a school setting. Project Scope Statement Activities and Timeline (2025-26): December 2025:Artist contract and logistics finalized. January 25,2026:Andrew Allen performs at Chimacum High School auditorium,including storytelling and an interactive Q&A. February-March 2026: PLPA collects administrator and teacher feedback,summarizes outcomes and submits a final report to Jefferson County. The performance will highlight music's role in personal growth,creativity and community connection. PLPA will collaborate with school staff to ensure accessibility for all students,including those with disabilities or language needs. Organization Profile Port Ludlow Performing Arts (PLPA) is a 501(c)(3) nonprofit organization founded in 1991. Mission:To enrich community life through music and performance,and to inspire people of all ages through shared cultural experiences. For more than 30 years, PLPA has hosted professional concerts and community outreach events throughout Jefferson County. Past efforts included student workshops,artist visits to schools and free community concerts.Operated entirely by volunteers, PLPA is known for its professional event management, fiscal responsibility and dedication to making performing arts accessible to everyone. Project Budget Expense Category Description Amount Artist Honorarium Portion of Andrew Allen's $1,000 outreach concert fee Food&Lodging Food and one night's 225 lodging for artist Technical Support Sound technician, 500 audio/visual setup and stage management Total Requested from 1,725 Jefferson County Other Funding Sources: PLPA will contribute approximately$500 in-kind support from general operating funds to cover administrative,publicity and production assistance. Evaluation Plan PLPA will evaluate project success through: Student and teacher surveys to measure engagement,enjoyment and inspiration. Attendance records (anticipated audience of 200+ students). Teacher feedback on how the concert influenced student interest in arts participation. Board review and final report summarizing outcomes, shared with Jefferson County. References 1. Melinie Perry, Event Coordinator,South Bay Club- (360) 437-2208 2. Rick Smith, PLPA,Advisory Committee Member- (360) 437-5113 3. Phyllis Waldenberg, PLPA Website Administrator&Past Board Member- (206) 909-3661 JEFFERSON COUNTY 13 BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Commissioner Heidi Eisenhour Amanda Christofferson,Grants Administrator DATE: f j °-7 SUBJECT: Thriving Communities Small Grants Program Contracts for Execution STATEMENT OF ISSUE: Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January. Attached are contracts for the fifteen community organizations that the County awarded funds to. ANALYSIS: The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's interests. These various projects will bring benefit to many communities. FISCAL IMPACT: The County allocated$10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant program. RECOMMENDATION: Staff recommends that the Board of County Commissioners make a motion to approve of the awards. REVIEWED BY: Wiaiv Josh I. 'eters, County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) Contract No: TC Award PTSummerBandCONTRACTWITH: Thriving Communities Grant Awardees 2026 Contract For: TC Grant Award Term: Execution- December 31, 2026 COUNTY DEPARTMENT: Auditors Office Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amchristofferson@co.jefferson.wa.us AMOUNT: $500.00 PROCESS: pi Exempt from Bid Process Revenue: 500.00 Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund # Cs n RFP or RFQ Munis Org/Obj CS57121-410571 V Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.5.5.080 AND CHAPTER 42.23 RCW. CERTIFIED: 1=1 N/A:n 4m.a.e.da- rYl 3:6 rL 4/8/2026 Signature ( Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: N/A: n 4yfri-a -ez- C14C0.- 4/8/2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. DPA JBL reviewed and approved on 4-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 AGREEMENT FOR 2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR PORT TOWNSEND SUMMER BAND This Agreement is by and between Jefferson County, Washington(the COUNTY) and PORT TOWNSEND SUMMER BAND("PORT TOWNSEND SUMMER BAND"). WHEREAS, PORT TOWNSEND SUMMER BAND is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 91-2071336; WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a sense of belonging, so that residents and visitors feel welcomed to share in the many activities, opportunities, and experiences available across Jefferson County; WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC) small grant program; WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that required each proposal to contain an evaluation plan; WHEREAS, PORT TOWNSEND SUMMER BAND submitted a qualified TC proposal to the Jefferson County Board of Commissioners(BoCC); WHEREAS, PORT TOWNSEND SUMMER BAND'S qualified proposal contains an evaluation plan with criteria; WHEREAS, the BoCC staff reviewed and recommended funding all or part of PORT TOWNSEND SUMMER BAND's qualified proposal; WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of PORT TOWNSEND SUMMER BAND's qualified proposal; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES AWARD a. PORT TOWNSEND SUMMER BAND shall use its capabilities and utilize up to the total amount of Final TC Award for the approved scope of work for the Project described in PORT TOWNSEND SUMMER BAND's proposal for the 2026 fiscal year,a copy of which is attached as Exhibit A. b. The budget for the Project is described in Exhibit B,attached. Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S Page 1 2. RESPONSIBILITIES OF PORT TOWNSEND SUMMER BAND a. No later than January 31, 2027, PORT TOWNSEND SUMMER BAND shall submit a report to the BoCC Staff describing the final results as compared to the requirements in the evaluation plan during the term of this Agreement due. b. PORT TOWNSEND SUMMER BAND shall maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by it to perform this Agreement. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of agreement. The Office of the State Auditor, federal auditors, the Jefferson County Auditor, and any persons duly authorized by the parties shall have full access and the right to examine these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other documents, in any medium, furnished by PORT TOWNSEND SUMMER BAND to the COUNTY, shall remain the property of the PORT TOWNSEND SUMMER BAND,unless otherwise agreed. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide PORT TOWNSEND SUMMER BAND $500.00 in funding from the Thriving Communities small grant to be used in support PORT TOWNSEND SUMMER BAND'S qualified program. b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31,2026,except for the reports required in Section 2,which are due January 31,2027. 5. NO ASSIGNMENT A parry's interest in this in this Agreement shall not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice if expected or actual revenue from the grant is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. PORT TOWNSEND SUMMER BAND may terminate this Agreement upon thirty (30) days written notice to the COUNTY. If there is termination under this clause,the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, PORT TOWNSEND SUMMER BAND shall refund to the COUNTY a pro-rated share of the Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S Page 2 payment based upon the balance of time remaining in the paid period, unless otherwise negotiated. 7. HOLD HARMLESS a. PORT TOWNSEND SUMMER BAND shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from PORT TOWNSEND SUMMER BAND's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require PORT TOWNSEND SUMMER BAND to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) PORT TOWNSEND SUMMER BAND's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of PORT TOWNSEND SUMMER BAND's negligence, or the negligence of PORT TOWNSEND SUMMER BAND's agents or employees. b. PORT TOWNSEND SUMMER BAND specifically assumes potential liability for actions brought against the COUNTY by PORT TOWNSEND SUMMER BAND's employees, including all other persons engaged in the performance of any work or service required of PORT TOWNSEND SUMMER BAND under this Agreement and, solely for the purpose of this indemnification and defense, PORT TOWNSEND SUMMER BAND specifically waives any immunity under the state industrial insurance law, Title 51 RCW. PORT TOWNSEND SUMMER BAND recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE PORT TOWNSEND SUMMER BAND shall obtain and keep in force during the term of this Agreement the following insurance: a. Commercial General Liability Insurance. PORT TOWNSEND SUMMER BAND shall maintain commercial general liability coverage on a form acceptable to COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). PORT TOWNSEND SUMMER BAND shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to COUNTY Risk Management,upon request. Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S Page 3 9. INDEPENDENT CONTRACTOR a. PORT TOWNSEND SUMMER BAND and the COUNTY agree that PORT TOWNSEND SUMMER BAND is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither PORT TOWNSEND SUMMER BAND nor any employee of PORT TOWNSEND SUMMER BAND shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to PORT TOWNSEND SUMMER BAND, or any employee, representative, agent or subcontractor of PORT TOWNSEND SUMMER BAND. e. PORT TOWNSEND SUMMER BAND shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S Page 4 10. SUBCONTRACTING REQUIREMENTS a. PORT TOWNSEND SUMMER BAND Owns Contract Performance. PORT TOWNSEND SUMMER BAND is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. Port Townsend Summer Band assumes responsibility for all liability for the actions and quality of services performed by any subcontractor. b. Subcontractor Disputes. Any dispute arising between PORT TOWNSEND SUMMER BAND and any subcontractors or between subcontractors must be resolved with involvement of any kind on the part of the COUNTY and without detrimental impact on the delivery of contracted goods and services. 11. LEGAL AND REGULATORY COMPLIANCE While performing under this Agreement, PORT TOWNSEND SUMMER BAND, subcontractors, and their employees are required to comply with all applicable local, state and federal laws, codes, ordinances and regulations, including but not limited to: a. Applicable regulations of the Washington State Department of Labor and Industries, including WA-DOSH Safety Regulation; and b. State and Federal Anti-Discrimination Laws. 12. COMPLIANCE WITH LAWS PORT TOWNSEND SUMMER BAND shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 13. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S Page 5 c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. PORT TOWNSEND SUMMER BAND consents to the personal jurisdiction of the courts of the State of Washington. 15. DISCRIMINATION PROHIBITED PORT TOWNSEND SUMMER BAND shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, or subcontractors. 16. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and PORT TOWNSEND SUMMER BAND and supersedes all prior negotiations, representations, or agreements written or oral. 17. PUBLIC RECORDS ACT Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may be amended, PORT TOWNSEND SUMMER BAND agrees to maintain all records constituting public records and to produce or assist the COUNTY in producing such records, within the time frames and parameters set forth in state law. PORT TOWNSEND SUMMER BAND further agrees that upon receipt of any written public record request, PORT TOWNSEND SUMMER BAND shall, within two business days, notify the COUNTY by providing a copy of the request per the notice provisions of this Agreement. This Agreement and any reports submitted by PORT TOWNSEND SUMMER BAND are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 18. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, PORT TOWNSEND SUMMER BAND shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with COUNTY. b. Upon reasonable notice, PORT TOWNSEND SUMMER BAND shall provide access to the COUNTY or State representatives to audit records related to the funds provided to PORT TOWNSEND SUMMER BAND under this Agreement. Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S Page 6 19. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. 20. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive the term of this agreement include: (a) controlling law; (b) insurance; and, (c) indemnification. 21. AMENDMENT, MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved scope of services in the Final TC Award. b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the BoCC or their delegee. SIGNATURES ARE ON THE FOLLOWING PAGE Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S Page 7 JEFFERSON COUNTY WASHINGTON PORT TOWNSEND SUMMER BAND Board of COUNTY Commissioners Jefferson COUNTY, Washington By: Signature By: Heidi Eisenhour, Chair Date Name: By: Title: Greg Brotherton, Member Date Date: By: Heather Dudley-Nollette,Member Date SEAL: ATTEST: Carolyn Gallaway,CMC Date Clerk of the Board Approved as to form only: 04-16-2026 cep Date Jeremiah B.Luther,DPA Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S Page 8 EXHIBIT A- SCOPE OF WORK PORT TOWNSEND SUMMER BAND has been awarded $500.00 (the "Final TC Award"), after recommendation by the TC staff. Port Townsend Summer Band shall use the Final TC Award consistently with its response to the request for proposal submitted. A true and correct copy of the PORT TOWNSEND SUMMER BAND's response to the request for proposal is attached as Exhibit C. Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S Page 9 EXHIBIT B—BUDGET PORT TOWNSEND SUMMER BAND has been awarded$500.00(the"Final TC Award"), after recommendation by the TC staff. Port Townsend Summer Band shall use the Final TC Award consistently with its response to the request for proposal submitted to the BOCC. A true and correct copy of the PORT TOWNSEND SUMMER BAND's response to the request for proposal is attached as Exhibit C. Applicant: Port Townsend Summer Band Contact: Michael Hohnbaum Address: P.O. Box 424, Port Townsend, WA 98368 Phone: Email: ptsummerband@gmail.com Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S Page 10 Exhibit C PORT TOWNSEND SUMMER BAND'S PROPOSAL Request for Proposal(RFP)starts after this page Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S Page 11 RECEIVED The Port Townsend Summer Band is requesting a Thriving Communities granto support a series of free indoor and outdoor concerts in Port Townsend in 2026. The total amount requested is $1,000. We anticipate presenting seven 7C 12 4 2025 performances.JEFFEf St COUN` The Port Townsend Summer Band (www.ptsummerband.org) is a commun SIONERS 501 (c3) organization based in Jefferson County. We invite and welcome everyone in the community—locals, tourists, families, all ages—to gather together for free, accessible, live-music performances along the scenic waterfront and at the Jefferson County fairgrounds, and to join in two public ceremonies in the American Legion Hall to remember and honor local service members and veterans. The band promotes a sense of belonging for the 40-plus musicians who share their passion for creating music together by meeting for weekly rehearsals in spring and summer and joining together with a season-end potluck for members and their families. ORGANIZATION PROFILE The love of music and the joy of performing unites people of all backgrounds and fosters a sense of community. Formed by a gathering of talented local musicians, the Port Townsend Summer Band played its first concert in 1993 in the gazebo in Chetzemoka Park. Since then, the band and its volunteer brass, woodwind, and percussion players have entertained generations of audience members with free, hour- long, family-friendly concerts held throughout the summer. In addition, the band supports our local American Legion by playing for their Memorial Day and Veterans Day ceremonies. The band members come from a wide range of musical backgrounds and include a large range of ages—from teens and up—with the expectation that members have the ability to read music at a minimum high school level. We take pride in providing a congenial and supportive environment for musicians to engage in the joys of performing music while maintaining or improving their skills. Members come from throughout the Olympic Peninsula, meeting at Port Townsend High School for weekly rehearsals from early May through August. PROPOSED ACTIVITIES The band will prepare for and perform a series of concerts for the community in 2026. The outdoor concerts at Pope Marine Park traditionally take place on Sunday afternoons. Other venues include the Jefferson County Fairgrounds and the American Legion Hall. The schedule will be finalized in January, but is expected to have seven concerts scheduled for May, June, July, August, and November. PROJECT BUDGET AND SUSTAINABILITY The project budget of $1 ,000 would support the band's concert performances in 2026. The total amount of expenses budgeted for this past year's season was $11 ,970. Using that as a projection for 2026, a grant of $1 ,000 would contribute close to 10% of our annual budget, offsetting the estimated cost per concert by $143. This would be really helpful in securing the band's financial future. Annual expenses include a stipend for the conductor; printing of programs and flyers; printing costs to reproduce sheet music; and licensing fees for new music. Overhead expenses include insurance, website fees, storage for instruments; band shirts; fees for memberships to music organizations; and fees for rental of the high school band room. The City of Port Townsend has generously waived rental fees for the use of the Cotton and Pope Marine Buildings. Income is derived from donations at concerts, from annual donors, and from local businesses. Grants from the Port Townsend Arts Commission have supported printing of promotional posters and concert programs. FEASIBILITY/CAPACITY AND QUALIFICATIONS The Summer Band is a 501(c)3 nonprofit with 33 years of experience in successfully planning, scheduling, setting up, and performing live concerts. The band has accrued approximately two years of expenses in savings to serve as an emergency fund. PROPOSED OUTCOMES AND EVALUATION Band members will feel a sense of accomplishment, teamwork, and growth of personal musical skills at the end of the season: evaluated via member survey Audiences will be entertained and inspired through seeing and hearing live music performed by a diverse group of local residents: evaluated via email survey Jefferson County service members, veterans, and their families will feel supported and honored through the efforts of the band members to bring inspiring music to the ceremonies at the American Legion: evaluated via query to Legion event organizer DIVERSITY AND INCLUSION Band membership and performances are open to all; concert venues and rehearsal spaces are ADA accessible. The 40-plus members of the band range in age from 16 to over-80, with about an even distribution of gender. A number of veterans from military bands join the ranks. The addition of the youth scholarship program has enhanced the band's community outreach to our young musicians. In the past few years, the band has forged collaborations with other organizations, performing with the Community Choir, a local dance troupe, the Sequim City Band, and the Rainbow Girls. REFERENCES Linda Gaede (gaede@olympus.net): Local supporter/donor Robert Nathan (abbyvetl @yahoo.com): Board Secretary, Band member/musician, Board President of the Port Townsend Symphony Orchestra Marge Rosen (margerosenmusic@gmail.com): Band conductor, former U.S. Navy Band musician Grant submitted by Elizabeth Becker, Board Member and band musician elizabeth@seaportphotography.com, 360-302-1220) NET INCOME 259.26 -$33.81 S482.00 -$905.09 -$99.68 $3,137.95 $759.08 $593.73 $0.00 $0.00 $0.00 $0.00 $3,229.44 BANK BALANCE-$10,000.00 $10,252.43 $10,118.62 $9,736.62 $8,722.22 $8,622.54 $12,137.56 $12,571.65 $13,170.41 RESERVE ACCOUNT(CD) $5,312.57 $5,329.35 $5,347.98 $5,366.08 $5,384.84 $5,403.06 $10,414.63 $10,414.63 BANK BALANCE-Kitsap 3935.25) $4,042.08 $4,042.08 $4,042.08 $4,051.39 $4,051.39 $4,051.39, $0.00 Check Book Balance-First Fed [ $10.152.43 $10.''8 62 59.636 62 $8,722.22 S8.622.54 $11,762.37 512 57'65 $13,113.30 9/10125 EXPLANATION OF OTHER INCOME March 500.00 P.T.Arts Commission Grant for 2024 July 50.00 Replaces$50 w/d amt from FF for Change/Raffle August 300.00 Stipend for concert-Jeffco Airport Days August 52.08 Proceeds from Merchandise Sales 902.08 Note To Compute"Total Donations"Add August Donations 4,930.00 Mighty Cause/Give Big 1,305.00 Scholarship Donations 45.00 6,280.00 2 PT$B PTSO PROFIT AND LOOS STATEMENT PROFIT AND LOSS STATEMENT 202S 2025 1 INCOMEJamers Mew a r. A.rt bA.A A. 4g a e aceearcanore. mai* Pe •. Oar Donamne S 260.00 50.00.S 110.00 1 10.00 MMMS 765.00 S 260.00 4,930.00 Conran R.capls 741.00 $ 311.00 1.112.00 gibs Cause/Gem Big S 300.00 1 77s.00 1 200.00 15.00 S 15.00 1 305.00 Scholaraho Raffle 358.00 358.00 Scholarship Donalans 45.00 45.00 G oIo/Other Income S 500.00 50.00 $ 352.08 902.08 Oose KMaap Bank MMMMM 051.39 TOTAL INCOME 560.00 1 3 - S 550.00 S 110.00 S 785.00 MMMM aaMMMMM S 998.08 S • S - S • 1 - MMM8MMB Tor t. RPENSES Jury Fir, March M. 91ry Jun JJe Ams. 6raea.ee Ouse Apr.00, Oar 0a1s Dues&Members.. 0.00 Assn Goners Band Dues 0.00 ASCAP/BM Per.Fees S0.00 WA Muse Educators Awn 0.00 Equ.m.noEqulpment R.nMI 880.00 3435.60 57 11 572.99 Federal Taxes 9 Fee.S70.00 570.00 Fundfhung 0.00 Conductor S0.00 Guess Player 0.00 H.Wenue R.n78 100.00 545.00 41.5.00 HalVV..Ran.Deposits 5100.00 S100.00 Insurance S0.00 Macebneous 5.050.00 5.050.OD MMrc,Purchased 921.58 5165.52 154.29 S1.1.1.39 P.O.Box S192.00 S192.00 Pepsi/Give RN 58.17 30.69 $0.69 S1.88 5.18 S46.59 Foes/Donato.* Pabst Fees P.ge 8 FacaD008 S42.08 142.08 Postage S57 58 S57.58 Pmtng 02 52 S854 70 1717 52 Puobly 0.00 SsoNM. 300.00 300.00 Storage 5852.00 S852.00 Supplies 122.31 22.31 und.7I/T.he s 0.00 WA Flog Fee S0.00 Web 5ee 122.57 $33.81 16 19 162.57 TOTAL EXPENSES 5300.7• 133.81 51,032.00 51,015.09 588,1.88 5537.05 15.28..31 5404.35 50,00 $0.00 S0.00 10.00 $8,472.03 NET INCOME 259.24 333.e1 3482.00 4905.09 399.68 $3,137.85 8759.011 5593.73 10.00 10.00 $0.00 SO.00 $3.239.44 BANK SALANCE410,000.09 $MIMBM MMMM j000,736.62 16,722.22 (599,632.54 SNMMM MM/Me M11MM ti5 MIS Oa IMMIltall I ANCF ,tas w L,Ot, 51 Aa Se Sa3 OS SA 0A2 00 L 051 MISA 953a1,9O L 051.35 ID Check Book Balance Fiat Fed 510.152.43 510 118.62 59,838.82 58.722.72 Se.672.54 I704I041/0 317.57,65 513•13 30 9710725 EXPLANATION OF OTHER INCOME I Mery 3 500.00 P.T.Ms Colrmasnn Gram for 2024 II L l JuN 50.00 Replaces$50 cad en horn FF Is,OuIn9.6Ta16. 1 Auguel 300.00 Stipend for conc.-Jeff.Alrpert Dan Au*u8 52.06 Proceeds hornmMetchMerthandS.Sells S 002.00 NO10. To Compute'Total Donalnna Add Au0uel Donetlone MOMMM Mighty Ceu.e7GNe Big M88MM8 Schot..0onatens 45.00 MOM JEFFERSON COUNTY 110 city p Sh v(-(I BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Commissioner Heidi Eisenhour Amanda Christofferson,Grants Administrator DATE: l c. 21/ 2.0, .lP SUBJECT: Thriving Communities Small Grants Program Contracts for Execution STATEMENT OF ISSUE: Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January. Attached are contracts for the fifteen community organizations that the County awarded funds to. ANALYSIS: The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's interests. These various projects will bring benefit to many communities. FISCAL IMPACT: The County allocated $10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant program. RECOMMENDATION: Staff recommends that the Board of County Commissioners make a motion to approve of the awards. REVIEWED BY: a't. Jos . Peters, County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Thriving Communities Grant Awardees Contract No: TC Award RhodoFestival 2026 Contract For: TC Grant Award Term: Execution- December 31, 2026 COUNTY DEPARTMENT: Auditors Office Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amchristofferson@co.jefferson.wa.us AMOUNT: $500.00 PROCESS: n Exempt from Bid Process Revenue: 500.00 Cooperative Purchase Expenditure:Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund# cs n RFP or RFQ Munis Org/Obj CS57121-410571 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A:E 4htaatda„ lrt !/ rL 4/8/2026 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: 1 N/A: El 4hta: ,.. eiA y Pt- 4/8/2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. DPA JBL reviewed and approved on 4-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 AGREEMENT FOR 2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR THE RHODODENDRON FESTIVAL ASSOCIATION This Agreement is by and between Jefferson County, Washington (the COUNTY) and THE RHODODENDRON FESTIVAL ASSOCIATION ("THE RHODODENDRON FESTIVAL ASSOCIATION"). WHEREAS, THE RHODODENDRON FESTIVAL ASSOCIATION is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 94- 3132679; WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a sense of belonging, so that residents and visitors feel welcomed to share in the many activities, opportunities, and experiences available across Jefferson County; WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC) small grant program; WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that required each proposal to contain an evaluation plan; WHEREAS, THE RHODODENDRON FESTIVAL ASSOCIATION submitted a qualified TC proposal to the Jefferson County Board of Commissioners(BoCC); WHEREAS, THE RHODODENDRON FESTIVAL ASSOCIATION'S qualified proposal contains an evaluation plan with criteria; WHEREAS, the BoCC staff reviewed and recommended funding all or part of THE RHODODENDRON FESTIVAL ASSOCIATION's qualified proposal; WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of THE RHODODENDRON FESTIVAL ASSOCIATION's qualified proposal; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES AWARD a. THE RHODODENDRON FESTIVAL ASSOCIATION shall use its capabilities and utilize up to the total amount of Final TC Award for the approved scope of work for the Project described in THE RHODODENDRON FESTIVAL ASSOCIATION's proposal for the 2026 fiscal year,a copy of which is attached as Exhibit A. b. The budget for the Project is described in Exhibit B,attached. Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 1 2. RESPONSIBILITIES OF THE RHODODENDRON FESTIVAL ASSOCIATION a. No later than January 31, 2027, THE RHODODENDRON FESTIVAL ASSOCIATION shall submit a report to the BoCC Staff describing the final results as compared to the requirements in the evaluation plan during the term of this Agreement due. b. THE RHODODENDRON FESTIVAL ASSOCIATION shall maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by it to perform this Agreement. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of agreement. The Office of the State Auditor, federal auditors, the Jefferson County Auditor, and any persons duly authorized by the parties shall have full access and the right to examine these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other documents, in any medium, furnished by THE RHODODENDRON FESTIVAL ASSOCIATION to the COUNTY, shall remain the property of the THE RHODODENDRON FESTIVAL ASSOCIATION, unless otherwise agreed. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide THE RHODODENDRON FESTIVAL ASSOCIATION 500.00 in funding from the Thriving Communities small grant to be used in support THE RHODODENDRON FESTIVAL ASSOCIATION'S qualified program. b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31,2026,except for the reports required in Section 2,which are due January 31,2027. 5. NO ASSIGNMENT A party's interest in this in this Agreement shall not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice if expected or actual revenue from the grant is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. THE RHODODENDRON FESTIVAL ASSOCIATION may terminate this Agreement upon thirty (30) days written notice to the COUNTY. If there is termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, THE RHODODENDRON FESTIVAL ASSOCIATION shall refund to the Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 2 COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. THE RHODODENDRON FESTIVAL ASSOCIATION shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from THE RHODODENDRON FESTIVAL ASSOCIATION's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require THE RHODODENDRON FESTIVAL ASSOCIATION to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) THE RHODODENDRON FESTIVAL ASSOCIATION's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of THE RHODODENDRON FESTIVAL ASSOCIATION's negligence, or the negligence of THE RHODODENDRON FESTIVAL ASSOCIATION's agents or employees. b. THE RHODODENDRON FESTIVAL ASSOCIATION specifically assumes potential liability for actions brought against the COUNTY by THE RHODODENDRON FESTIVAL ASSOCIATION's employees, including all other persons engaged in the performance of any work or service required of THE RHODODENDRON FESTIVAL ASSOCIATION under this Agreement and, solely for the purpose of this indemnification and defense, THE RHODODENDRON FESTIVAL ASSOCIATION specifically waives any immunity under the state industrial insurance law, Title 51 RCW. THE RHODODENDRON FESTIVAL ASSOCIATION recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE THE RHODODENDRON FESTIVAL ASSOCIATION shall obtain and keep in force during the term of this Agreement the following insurance: a. Commercial General Liability Insurance. THE RHODODENDRON FESTIVAL ASSOCIATION shall maintain commercial general liability coverage on a form acceptable to COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). THE RHODODENDRON FESTIVAL ASSOCIATION shall maintain workers' compensation insurance at its own expense, as Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 3 required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to COUNTY Risk Management, upon request. 9. INDEPENDENT CONTRACTOR a. THE RHODODENDRON FESTIVAL ASSOCIATION and the COUNTY agree that THE RHODODENDRON FESTIVAL ASSOCIATION is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither THE RHODODENDRON FESTIVAL ASSOCIATION nor any employee of THE RHODODENDRON FESTIVAL ASSOCIATION shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to THE RHODODENDRON FESTIVAL ASSOCIATION, or any employee, representative, agent or subcontractor of THE RHODODENDRON FESTIVAL ASSOCIATION. e. THE RHODODENDRON FESTIVAL ASSOCIATION shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses,registrations, and all other obligations of an independent organization. Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 4 10. SUBCONTRACTING REQUIREMENTS a. THE RHODODENDRON FESTIVAL ASSOCIATION Owns Contract Performance. THE RHODODENDRON FESTIVAL ASSOCIATION is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. THE RHODODENDRON FESTIVAL ASSOCIATION assumes responsibility for all liability for the actions and quality of services performed by any subcontractor. b. Subcontractor Disputes. Any dispute arising between THE RHODODENDRON FESTIVAL ASSOCIATION and any subcontractors or between subcontractors must be resolved with involvement of any kind on the part of the COUNTY and without detrimental impact on the delivery of contracted goods and services. 11. LEGAL AND REGULATORY COMPLIANCE While performing under this Agreement, THE RHODODENDRON FESTIVAL ASSOCIATION, subcontractors, and their employees are required to comply with all applicable local, state and federal laws, codes, ordinances and regulations, including but not limited to: a. Applicable regulations of the Washington State Department of Labor and Industries, including WA-DOSH Safety Regulation; and b. State and Federal Anti-Discrimination Laws. 12. COMPLIANCE WITH LAWS THE RHODODENDRON FESTIVAL ASSOCIATION shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 13. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 5 c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. THE RHODODENDRON FESTIVAL ASSOCIATION consents to the personal jurisdiction of the courts of the State of Washington. 15. DISCRIMINATION PROHIBITED THE RHODODENDRON FESTIVAL ASSOCIATION shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, or subcontractors. 16. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and THE RHODODENDRON FESTIVAL ASSOCIATION and supersedes all prior negotiations,representations, or agreements written or oral. 17. PUBLIC RECORDS ACT Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may be amended, THE RHODODENDRON FESTIVAL ASSOCIATION agrees to maintain all records constituting public records and to produce or assist the COUNTY in producing such records, within the time frames and parameters set forth in state law. THE RHODODENDRON FESTIVAL ASSOCIATION further agrees that upon receipt of any written public record request, THE RHODODENDRON FESTIVAL ASSOCIATION shall, within two business days, notify the COUNTY by providing a copy of the request per the notice provisions of this Agreement. This Agreement and any reports submitted by THE RHODODENDRON FESTIVAL ASSOCIATION are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 18. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, THE RHODODENDRON FESTIVAL ASSOCIATION shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with COUNTY. b. Upon reasonable notice, THE RHODODENDRON FESTIVAL ASSOCIATION shall provide access to the COUNTY or State representatives to audit records related to the funds provided to THE RHODODENDRON FESTIVAL ASSOCIATION under this Agreement. Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 6 19. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. 20. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive the term of this agreement include: (a) controlling law; (b)insurance; and, (c) indemnification. 21. AMENDMENT, MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved scope of services in the Final TC Award. b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the BoCC or their delegee. SIGNATURES ARE ON THE FOLLOWING PAGE Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 7 JEFFERSON COUNTY WASHINGTON THE RHODODENDRON FESTIVAL ASSOCIATION Board of COUNTY Commissioners Jefferson COUNTY, Washington By: By: Signature Heidi Eisenhour,Chair Date Name: By: Greg Brotherton,Member Date Title: Date: By: Heather Dudley-Nollette,Member Date SEAL: ATTEST: Carolyn Gallaway,CMC Date Clerk of the Board Approved as to form only: 04-16-2026 Date Jeremiah B.Luther,DPA Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 8 EXHIBIT A-SCOPE OF WORK THE RHODODENDRON FESTIVAL ASSOCIATION has been awarded $500.00 (the "Final TC Award"), after recommendation by the TC staff. THE RHODODENDRON FESTIVAL ASSOCIATION shall use the Final TC Award consistently with its response to the request for proposal submitted. A true and correct copy of the THE RHODODENDRON FESTIVAL ASSOCIATION's response to the request for proposal is attached as Exhibit C. Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 9 EXHIBIT B—BUDGET THE RHODODENDRON FESTIVAL ASSOCIATION has been awarded $500.00(the"Final TC Award"), after recommendation by the TC staff. THE RHODODENDRON FESTIVAL ASSOCIATION shall use the Final TC Award consistently with its response to the request for proposal submitted to the BOCC. A true and correct copy of the THE RHODODENDRON FESTIVAL ASSOCIATION's response to the request for proposal is attached as Exhibit C. Applicant: THE RHODODENDRON FESTIVAL ASSOCIATION Contact: Lori Morris Address: PO Box 766, Port Townsend, WA 98368 Phone: Email: loriandbLiss@msn.com Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 10 Exhibit C THE RHODODENDRON FESTIVAL ASSOCIATION'S PROPOSAL Request for Proposal(RFP) starts after this page Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 11 REDEWED OCT 2 4 2025 JEFFERSONRSON COUNTY COMMISSIONERS Thriving Communities Small Grant Proposal From JEFFEERSON COUNTY RHODODENDRON FESTIVAL Organization Name: Jefferson County Rhododendron Festival Organization Address: PO BOX 766 Port Townsend WA 98358 Contact Name: Lori Morris — President Phone Number: 360-531-0925 E-Mail Address: rhodyfest@gmail.com / loriandbliss@msn.com Thriving Communities Small Grant Proposal for the Jefferson County Rhododendron Festival In 2026, the Jefferson County Rhododendron Festival will proudly celebrate its 91st year. The festival began in 1935, with the inaugural Grand Parade following in 1936. Except for a brief pause during World War II 1942-1945) and in 2020 due to the COVID-19 pandemic, the Rhody Parade has been a cherished annual tradition. This long-standing community event is eagerly anticipated by residents, local organizations, neighboring festivals, and visitors from around the region. In fact, in 2025, our Grand Parade had the highest number of participants of any festival attended by the Rhody Festival Float that year. The Jefferson County Rhododendron Festival Board takes great pride in organizing and sustaining this beloved tradition. Each year, we work diligently to present a parade and festival that bring families, friends, and the community together in celebration. As the longest-running festival in Jefferson County, and recently voted Best Festival in Jefferson County for 2025 by readers of the Peninsula Daily News, we are committed to preserving this important piece of local heritage. Our organization is entirely volunteer-led. Our Executive Board is made up of three dedicated women, and our broader board reflects the diversity of our community, including LGBTQ+ members, veterans, and people of color. We believe our inclusive and well-rounded leadership allows us to effectively serve the vibrant and evolving population of Jefferson County. Sustaining a 91-year-old festival is no small task, especially when it comes to funding. One of the highlights of our parade, both for participants and spectators, is the awards presented across a wide range of categories. These awards are highly valued by visiting festivals, bands, car clubs, and local businesses who take part in the event. We are seeking support through the Thriving Communities Grant to fund the purchase of awards for our Grand Parade and for our beloved weekly festival events: the Trike Races, Pet Parade, Kiddie Parade, Hair and Beard contest and the ever-popular Bed Races. In addition to competitive awards, we also distribute pink participation ribbons, which hold deep sentimental value for the youth in our community. Many families keep these ribbons for decades, sometimes even a lifetime. Awards such as "Best Decorated Trike," "Best Pet Entry," and "Best Kiddie Parade Entry" have become cherished tokens of community pride. Similarly, bands and visiting festival floats consider our Grand Parade awards a mark of excellence. These recognitions help foster a spirit of friendly competition and community engagement. Our 2026 events will take place during the week of May 13-16, with the Grand Parade being held May 16. The festival is always held on the third full weekend in May. In order to ensure the timely arrival of all awards and ribbons, we would need to finalize designs and place orders between late February and early March 2026. We sincerely appreciate your consideration of our request, and your support in helping the Jefferson County Rhododendron Festival continue to thrive and bring joy to generations to come. The breakdown of our awards are the following: GRAND PARADE — Festival Float Awards 7, Community Awards 7, Band Awards 10 TRIKE RACE- Best Decorated Trike, 1st -3rd Trike, Scooter/Bike races, Stryder (18 races) PET PARADE- Best Decorated and 6 categories KIDDIE PARADE- Best Decorated BED RACES- Best Decorated 1st -3rd HAIR AND BEARD- 8 Categories The Jefferson County Rhododendron Festival is requesting grant funds in the amount of$2,02,00.00. The breakdown of the cost of the events is as follows. Grand Parade Awards $1,200.00 Weekly Events Ribbons $300.00 1200 Participation Ribbons $500.00 To evaluate the success and impact of our events, we plan to implement both participant and public feedback mechanisms. For parade participants, we will develop a digital survey accessible via QR code, allowing us to gather input on their overall experience, including their impressions of the parade and the value of the awards received. Additionally, we will distribute a community-wide survey through our official website and social media platforms, particularly our Facebook page, to collect feedback from attendees of the weekly festival events. These surveys will invite the public to share their experiences and offer suggestions for future improvements. Each year, the Rhododendron Festival engages several thousand individuals, both participants and spectators, and we believe this combination of targeted and public outreach provides the most effective means to gauge community satisfaction, celebrate our successes, and identify areas for growth. The Jefferson County Rhododendron Festival is more than a celebration; it is a living tradition that connects generations, honors local heritage, and brings our diverse community together in joy and pride. With over nine decades of history, the festival continues to evolve while staying rooted in its core mission: to celebrate community spirit through inclusive, engaging, and meaningful events. With support from the Thriving Communities Grant, we can continue to elevate the festival experience by honoring participants through thoughtful awards and recognition. Your investment will directly impact thousands of individuals, both young and old, who find joy, connection, and a sense of belonging at the Rhody Festival. We are committed to preserving this treasured tradition for future generations, and we thank you for considering our proposal. 2026 Rhody Festival Budget Expenses Budget ADMIN Insurance 6,345.00 Misc Supplies 200.00 Taxes 50.00 Merch 500.00 Promo 500.00 Pins 1,200.00 Postage (Box Rental) $250.00 TOTAL 9,045.00 FESTIVAL EXPEENSES FLOAT 3,500.00 TRAILER 1,000.00 FLOAT BARN RENTAL $2,050.00 CANDIDATE 1,500.00 CORRONATION 2,000.00 GRAND PARADE 1,200.00 WEEKLY EVENTS 300.00 PARTIC/RIBBON 500.00 ROYALTY 3,000.00 (This will depend on number of Royalty) TOTAL 15,050 TRAVEL Royalty Misc travel $400.00 Fuel for Float 100.00 Tacoma Parade 2045.00 Wenatchee 1900.00 Sequim 300.00 Shelton 425.00 Port Orchard 475.00 Olympia 575.00 Seafair 1475.00 Quilcene 150.00 Leavenworth 2,250.00 TOTAL 10,095.00 ADMIN EXPENSES $9045.00 FESTIVAL EXPENSES $15,050.00 TRAVEL EXPENSES $10,095.00 Total 34,190.00 INCOME Sponsorships 20,000.00 Candidate sponsors 4,000.00 Golf Tournament 2,000.00 Float Reveal 1,000.00 Bar Stool Bingo 2,000.00 Pin Sales 3,000.00 Donations 1,500.00 Parade Entry Fees 2,000.00 Thriving Communities Grant $2,000.00 TOTAL INCOME 37,500.00 SCHOLARSHIP PAIGE 1,500.00 ROSEY 2,000.00 TAYLOR 2,500.00 LORELEI 2,000.00 (not to be paid until June 2027) TOTAL 8,000.00 Income for Scholarship Sponsorship $2,000.00 Golf Tournament $1,000.00 TOTAL INCOME $3,000.00 JEFFERSON COUNTY SCA (IS Li Rs BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Commissioner Heidi Eisenhour Amanda Christofferson,Grants Administrator DATE: ttt I r 0.)-(p SUBJECT: Thriving Communities Small Grants Program Contracts for Execution STATEMENT OF ISSUE: Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January. Attached are contracts for the fifteen community organizations that the County awarded funds to. ANALYSIS: The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's interests. These various projects will bring benefit to many communities. FISCAL IMPACT: The County allocated$10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant program. RECOMMENDATION: Staff recommends that the Board of County Commissioners make a motion to approve of the awards. REVIEWED BY: Josh a. Pe ers, County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Thriving Communities Grant Awardees Contract No: TC Award SalishRescue 2026 Contract For: IC Grant Award Tcrm: Execution- December 31, 2026 COUNTY DEPARTMENT: Auditors Office Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amchristofferson@co.jefferson.wa.us AMOUNT: $500.00 PROCESS: n Exempt from Bid Process Revenue: 500.00 Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund# cs n RFP or RFQ Munis Org/Obj CS57121-410571 V Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: p N/A: Oman 21Azth QiuteOP 4/8/2026 Signature L Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: n N/A: n 4y)tG=rt>a- Cle241404 4/8/2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. DPA JBL reviewed and approved on 4-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 AGREEMENT FOR 2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR SALISH RESCUE This Agreement is by and between Jefferson County, Washington (the COUNTY) and SALISH RESCUE("SALISH RESCUE"). WHEREAS, SALISH RESCUE is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 82-1717401; WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a sense of belonging, so that residents and visitors feel welcomed to share in the many activities, opportunities, and experiences available across Jefferson County; WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC) small grant program; WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that required each proposal to contain an evaluation plan; WHEREAS, SALISH RESCUE submitted a qualified TC proposal to the Jefferson County Board of Commissioners(BoCC); WHEREAS, SALISH RESCUE'S qualified proposal contains an evaluation plan with criteria; WHEREAS, the BoCC staff reviewed and recommended funding all or part of SALISH RESCUE's qualified proposal; WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of SALISH RESCUE's qualified proposal; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES AWARD a. SALISH RESCUE shall use its capabilities and utilize up to the total amount of Final TC Award for the approved scope of work for the Project described in SALISH RESCUE's proposal for the 2026 fiscal year,a copy of which is attached as Exhibit A. b. The budget for the Project is described in Exhibit B,attached. 2. RESPONSIBILITIES OF SALISH RESCUE a. No later than January 31, 2027, SALISH RESCUE shall submit a report to the BoCC Staff describing the final results as compared to the requirements in the evaluation plan during the term of this Agreement due. Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 1 b. SALISH RESCUE shall maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by it to perform this Agreement. These records shall be subject to inspection,review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of agreement. The Office of the State Auditor, federal auditors, the Jefferson County Auditor, and any persons duly authorized by the parties shall have full access and the right to examine these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other documents, in any medium, furnished by SALISH RESCUE to the COUNTY, shall remain the property of the SALISH RESCUE,unless otherwise agreed. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide SALISH RESCUE $500.00 in funding from the Thriving Communities small grant to be used in support SALISH RESCUE'S qualified program. b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31,2026,except for the reports required in Section 2,which are due January 31,2027. 5. NO ASSIGNMENT A party's interest in this in this Agreement shall not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice if expected or actual revenue from the grant is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. SALISH RESCUE may terminate this Agreement upon thirty(30)days written notice to the COUNTY. If there is termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, SALISH RESCUE shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. SALISH RESCUE shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from SALISH RESCUE's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require SALISH RESCUE to Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 2 indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) SALISH RESCUE's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of SALISH RESCUE's negligence, or the negligence of SALISH RESCUE's agents or employees. b. SALISH RESCUE specifically assumes potential liability for actions brought against the COUNTY by SALISH RESCUE's employees, including all other persons engaged in the performance of any work or service required of SALISH RESCUE under this Agreement and, solely for the purpose of this indemnification and defense, SALISH RESCUE specifically waives any immunity under the state industrial insurance law, Title 51 RCW. SALISH RESCUE recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE SALISH RESCUE shall obtain and keep in force during the term of this Agreement the following insurance: a. Commercial General Liability Insurance. SALISH RESCUE shall maintain commercial general liability coverage on a form acceptable to COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). SALISH RESCUE shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to COUNTY Risk Management, upon request. 9. INDEPENDENT CONTRACTOR a. SALISH RESCUE and the COUNTY agree that SALISH RESCUE is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither SALISH RESCUE nor any employee of SALISH RESCUE shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to SALISH RESCUE, or any employee, representative, agent or subcontractor of SALISH RESCUE. Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 3 e. SALISH RESCUE shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. 10. SUBCONTRACTING REQUIREMENTS a. SALISH RESCUE Owns Contract Performance. SALISH RESCUE is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. SALISH RESCUE assumes responsibility for all liability for the actions and quality of services performed by any subcontractor. b. Subcontractor Disputes. Any dispute arising between SALISH RESCUE and any subcontractors or between subcontractors must be resolved with involvement of any kind on the part of the COUNTY and without detrimental impact on the delivery of contracted goods and services. 11. LEGAL AND REGULATORY COMPLIANCE While performing under this Agreement, SALISH RESCUE, subcontractors, and their employees are required to comply with all applicable local, state and federal laws, codes, ordinances and regulations, including but not limited to: a. Applicable regulations of the Washington State Department of Labor and Industries, including WA-DOSH Safety Regulation; and b. State and Federal Anti-Discrimination Laws. 12. COMPLIANCE WITH LAWS SALISH RESCUE shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 13. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final,but shall be subject to judicial review. Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 4 b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. SALISH RESCUE consents to the personal jurisdiction of the courts of the State of Washington. 15. DISCRIMINATION PROHIBITED SALISH RESCUE shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees,materials, supplies, or subcontractors. 16. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and SALISH RESCUE and supersedes all prior negotiations, representations, or agreements written or oral. 17. PUBLIC RECORDS ACT Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may be amended, SALISH RESCUE agrees to maintain all records constituting public records and to produce or assist the COUNTY in producing such records, within the time frames and parameters set forth in state law. SALISH RESCUE further agrees that upon receipt of any written public record request, SALISH RESCUE shall, within two business days, notify the COUNTY by providing a copy of the request per the notice provisions of this Agreement. This Agreement and any reports submitted by SALISH RESCUE are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 18. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, SALISH RESCUE shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with COUNTY. b. Upon reasonable notice, SALISH RESCUE shall provide access to the COUNTY or State representatives to audit records related to the funds provided to SALISH RESCUE under this Agreement. Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 5 19. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. 20. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive the term of this agreement include: (a) controlling law; (b) insurance; and, (c) indemnification. 21. AMENDMENT, MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved scope of services in the Final TC Award. b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the BoCC or their delegee. SIGNATURES ARE ON THE FOLLOWING PAGE Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 6 JEFFERSON COUNTY WASHINGTON SALISH RESCUE Board of COUNTY Commissioners Jefferson COUNTY,Washington By: Signature By: Heidi Eisenhour,Chair Date Name: By: Title: Greg Brotherton,Member Date Date: By: Heather Dudley-Nollette,Member Date SEAL: ATTEST: Carolyn Gallaway,CMC Date Clerk of the Board Approved as to form only: 4-16-2026 Date Gltiefr-GiN41-Depttty-Pr-eseetttiitg-Attemey Jeremiah B.Luther,DPA Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 7 EXHIBIT A- SCOPE OF WORK SALISH RESCUE has been awarded $500.00(the "Final TC Award"), after recommendation by the TC staff. SALISH RESCUE shall use the Final TC Award consistently with its response to the request for proposal submitted. A true and correct copy of the SALISH RESCUE's response to the request for proposal is attached as Exhibit C. Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 8 EXHIBIT B—BUDGET SALISH RESCUE has been awarded$500.00(the"Final TC Award"), after recommendation by the TC staff. SALISH RESCUE shall use the Final TC Award consistently with its response to the request for proposal submitted to the BOCC. A true and correct copy of the SALISH RESCUE's response to the request for proposal is attached as Exhibit C. Applicant: SALISH RESCUE Contact: Libby Wenstrom, Alden Rohrer Address: 1240 W. Sims Way,#229, Port Townsend, WA 98368 Phone: Email: libby@salishrescue.org Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 9 Exhibit C SALISH RESCUE'S PROPOSAL Request for Proposal (RFP)starts after this page Thriving Communities Grant Award Agreement for SALISH RESCUE'S Page 10 1\L&GI V GI) OCT 24 2025 iE.FFERSON COUNTY MY1MISSIONFRS Organization Profile: Since 2004, Salish Rescue has been providing maritime search-and-rescue services on the waters around Port Townsend and Jefferson County. For most of that time, we have also offered all-ages safety training, in programs that have continuously evolved to meet the changing needs of the populations we serve. Most recently, since 2023, our youth programs have centered on partnerships with the YMCA of Jefferson County, Community Boat Project's 'Voyaging' program, The Northwest Maritime Center, and Jefferson County 4-H, and our adult programs have centered on demonstrations for regional yacht clubs, rowing clubs, and hosting professional trainings delivered by experts from across the country. In 2024, we joined the International Maritime Rescue Federation, granting us access to professional resources from around the globe, which we have been working to bring to Jefferson County to improve safety and accessibility in recreational and commercial maritime activities in the community we call home. To quote our Lead Operator, "Salish Rescue is a life skills class disguised as education around Search and Rescue." Project Overview: We are expanding upon our existing youth training opportunities to create an eight-week after-school program for youth between the ages of 14 and 18, which will be modeled after our existing program for middle-school age students, which is run in partnership with the YMCA of Jefferson County. In this new offering, students will gain confidence and experience with the types of small boat skills our regular operators use in support of a variety of maritime-oriented community events throughout the year, such as Wooden Boat Festival, The Kinetic Skuipture Race, and Race2Alaska. Our ultimate goal is to ensure these events will always be supported by skilled volunteers, and that our students are able to promote safe boating within the community by sharing their skills with others. Project Scope: Over the course of March, April, and May 2026, six students will be guided by two instructors, both with extensive skillsets and formal credentials in small-boat operations and emergency management, through a cumulative program which will include rescue and survival swimming, small boat emergency drills, close maneuvering, navigation, radio communications, first aid, towing, and operational planning. Students will work as a crew, taking turns in positions of responsibility, to develop leadership and communication skills, a sense of team, and stronger connections to the local and wider maritime community. Additionally, students will receive guidance in order to receive their Washington State Boater Safety Cards by the end of the program, and will have the opportunity to join as volunteers with the safety team for Seventy48 (scheduled for the last weekend in May 2026) and Race2Alaska scheduled for mid-June 2026). During each session, students will complete 'check cards', which verify they have demonstrated the required level of skill in each training area. After the eight-week program concludes, students will be able to schedule training time during the Summer, in order to then volunteer with the Harbormaster team at Wooden Boat Festival. Project Budget: Based on experience with our sister-program for middle-schoolers, we are requesting and budgeting $2,000 to complete this program. Funds will be used primarily to cover the operating cost of our primary rescue vessel while conducting on- water training and to keep the vessel in the water during the course of the program. We will also be using funds to cover the fees required for students to receive their Boater Safety Cards, to provide class materials (including equipment which students will keep as part of their regular 'kit'), to purchase required loaner safety gear if any students or their families are unable to purchase their own, and to purchase Salish Rescue watch caps for each student, which they will earn upon completion of the program. Additionally, 500 will be set aside as an honorarium for the two instructors. A more detailed budget is located at the end of this document. Evaluation Plan: Our evaluations will be done in four parts, split between objective and subjective measurements: 1. Our goal is for 100% pass rates on earning State Boater Safety Cards and internal 'check card' completions; we will be tracking success by how nearly we achieve that goal. 2. We will count attendance during both regular program sessions and at summer events following the conclusion of the program; we hope to see our students continue with our regular, year-round programming. 3. Students will perform self-evaluations concerning their confidence and knowledge in relevant skillsets at both the start and end of the program; we hope to see improvement for all students. 4. Instructors will review student growth and performance, as well as provide feedback on ways to improve the program for the future; we hope to learn from our students as much as they learn from us. References: Daniel Evans is the Wooden Boat Festival Harbormaster, and can speak to our record of preparing students to be volunteers with his team at Festival. He can be reached at danielgaven@gmail.com Keith Williams is the Branch Executive at the YMCA of Jefferson County, and can speak to his observations of our existing middle school program, which this new program will be modeled after. He can be reached at kwilliams@olympicpeninsulavmca.org Ruby Groussman is a current high-school age Salish Rescue student who has been an active participant in our regular, year- round programming for the last several years, and can speak to her experience in the programs we've run in partnership with Community Boat Project's 'Voyaging' program, in which she was also a student. She can be reached at rubyrazormouth@gmail.com Program Budget Item Unit Cost Quantity Total Washington State Boater Safety Card 10 6 60 Salish Rescue' Watch Cap 20 6 120 Nylon Webbing (100') 65 1 65 Waterproof Notepad (10 pack) 20 1 20 Waterproof Paper for Handouts (50 pack) 35 1 35 Moorage (predicted) 200(monthly) 2 400 Fuel (predicted) 25 (per hour) 20 500 Gear Fund 300 1 300 Honorarium 250 2 500 Total 2,000 SUI5v4Y1-nb5 woWs JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Commissioner Heidi Eisenhour Amanda Christofferson,Grants Administrator DATE: Apo I Pi, a 0.7-i SUBJECT: Thriving Communities Small Grants Program Contracts for Execution STATEMENT OF ISSUE: Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January. Attached are contracts for the fifteen community organizations that the County awarded funds to. ANALYSIS: The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's interests. These various projects will bring benefit to many communities. FISCAL IMPACT: The County allocated $10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant program. RECOMMENDATION: Staff recommends that the Board of County Commissioners make a motion to approve of the awards. REVIEWED BY: 3p6 •Josh .. eters, County Administrator Date CONTRACT REVIEW FORM Clear Fomi INSTRUCTIONS ARE ON THE NEXT PAGE) Contract No: TC Award CONTRACT WITH: Thriving Communities Grant Awardees Sur ywi itii iyWur kb 2026 Contract For: TC Grant Award Term: Execution-December 31, 2026 COUNTY DEPARTMENT: Auditors Office Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amchristofferson@co.jefferson.wa.us PROCESS: Exempt from Bid ProcessAMOUNT: $1250.00 p Revenue: 1250.00 Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund # cs n RFP or RFQ Munis Org/Obj CS57121-410571 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: J N/A:n 4ma z ('II4Z C 1 4/8/2026 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: a N/A: fl 4hgait C12, aCw- 4/8/2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. DPA JBL reviewed and approved on 4-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 AGREEMENT FOR 2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR SONGWRITING WORKS EDUCATIONAL FOUNDATION This Agreement is by and between Jefferson County, Washington (the COUNTY) and SONGWRITING WORKS EDUCATIONAL FOUNDATION ("SONGWRITING WORKS EDUCATIONAL FOUNDATION"). WHEREAS, SONGWRITING WORKS EDUCATIONAL FOUNDATION is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 90- 0447753; WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a sense of belonging, so that residents and visitors feel welcomed to share in the many activities, opportunities, and experiences available across Jefferson County; WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC) small grant program; WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that required each proposal to contain an evaluation plan; WHEREAS, SONGWRITING WORKS EDUCATIONAL FOUNDATION submitted a qualified TC proposal to the Jefferson County Board of Commissioners(BoCC); WHEREAS, SONGWRITING WORKS EDUCATIONAL FOUNDATION'S qualified proposal contains an evaluation plan with criteria; WHEREAS, the BoCC staff reviewed and recommended funding all or part of SONGWRITING WORKS EDUCATIONAL FOUNDATION's qualified proposal; WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of SONGWRITING WORKS EDUCATIONAL FOUNDATION's qualified proposal; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES AWARD a. SONGWRITING WORKS EDUCATIONAL FOUNDATION shall use its capabilities and utilize up to the total amount of Final TC Award for the approved scope of work for the Project described in SONGWRITING WORKS EDUCATIONAL FOUNDATION's proposal for the 2026 fiscal year,a copy of which is attached as Exhibit A. b. The budget for the Project is described in Exhibit B,attached. Thriving Communities Grant Award Agreement for SONGWRITING WORKS EDUCATIONAL FOUNDATION'S Page 1 2. RESPONSIBILITIES OF SONGWRITING WORKS EDUCATIONAL FOUNDATION a. No later than January 31, 2027, SONGWRITING WORKS EDUCATIONAL FOUNDATION shall submit a report to the BoCC Staff describing the final results as compared to the requirements in the evaluation plan during the term of this Agreement due. b. SONGWRITING WORKS EDUCATIONAL FOUNDATION shall maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by it to perform this Agreement. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of agreement. The Office of the State Auditor, federal auditors, the Jefferson County Auditor, and any persons duly authorized by the parties shall have full access and the right to examine these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other documents, in any medium, furnished by SONGWRITING WORKS EDUCATIONAL FOUNDATION to the COUNTY, shall remain the property of the SONGWRITING WORKS EDUCATIONAL FOUNDATION, unless otherwise agreed. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide SONGWRITING WORKS EDUCATIONAL FOUNDATION 1250.00 in funding from the Thriving Communities small grant to be used in support SONGWRITING WORKS EDUCATIONAL FOUNDATION'S qualified program. b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31,2026,except for the reports required in Section 2,which are due January 31,2027. 5. NO ASSIGNMENT A parry's interest in this in this Agreement shall not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice if expected or actual revenue from the grant is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. SONGWRITING WORKS EDUCATIONAL FOUNDATION may terminate this Agreement upon thirty (30) days written notice to the COUNTY. If there is termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the Thriving Communities Grant Award Agreement for SONGWRITING WORKS EDUCATIONAL FOUNDATION'S Page 2 effective date of termination. If termination covers a period for which payment has already been made, SONGWRITING WORKS EDUCATIONAL FOUNDATION shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. SONGWRITING WORKS EDUCATIONAL FOUNDATION shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from SONGWRITING WORKS EDUCATIONAL FOUNDATION's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require SONGWRITING WORKS EDUCATIONAL FOUNDATION to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) SONGWRITING WORKS EDUCATIONAL FOUNDATION's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of SONGWRITING WORKS EDUCATIONAL FOUNDATION's negligence, or the negligence of SONGWRITING WORKS EDUCATIONAL FOUNDATION's agents or employees. b. SONGWRITING WORKS EDUCATIONAL FOUNDATION specifically assumes potential liability for actions brought against the COUNTY by SONGWRITING WORKS EDUCATIONAL FOUNDATION's employees, including all other persons engaged in the performance of any work or service required of SONGWRITING WORKS EDUCATIONAL FOUNDATION under this Agreement and, solely for the purpose of this indemnification and defense, SONGWRITING WORKS EDUCATIONAL FOUNDATION specifically waives any immunity under the state industrial insurance law, Title 51 RCW. SONGWRITING WORKS EDUCATIONAL FOUNDATION recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE SONGWRITING WORKS EDUCATIONAL FOUNDATION shall obtain and keep in force during the term of this Agreement the following insurance: a. Commercial General Liability Insurance. SONGWRITING WORKS EDUCATIONAL FOUNDATION shall maintain commercial general liability coverage on a form acceptable to COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and Thriving Communities Grant Award Agreement for SONGWRITING WORKS EDUCATIONAL FOUNDATION'S Page 3 b. Worker's Compensation (Industrial Insurance).SONGWRITING WORKS EDUCATIONAL FOUNDATION shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to COUNTY Risk Management,upon request. 9. INDEPENDENT CONTRACTOR a. SONGWRITING WORKS EDUCATIONAL FOUNDATION and the COUNTY agree that SONGWRITING WORKS EDUCATIONAL FOUNDATION is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither SONGWRITING WORKS EDUCATIONAL FOUNDATION nor any employee of SONGWRITING WORKS EDUCATIONAL FOUNDATION shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to SONGWRITING WORKS EDUCATIONAL FOUNDATION, or any employee, representative, agent or subcontractor of SONGWRITING WORKS EDUCATIONAL FOUNDATION. e. SONGWRITING WORKS EDUCATIONAL FOUNDATION shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses,registrations, and all other obligations of an independent organization. Thriving Communities Grant Award Agreement for SONGWRITING WORKS EDUCATIONAL FOUNDATION'S Page 4 10. SUBCONTRACTING REQUIREMENTS a. SONGWRITING WORKS EDUCATIONAL FOUNDATION Owns Contract Performance. SONGWRITING WORKS EDUCATIONAL FOUNDATION is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. Songwriting Works Educational Foundation assumes responsibility for all liability for the actions and quality of services performed by any subcontractor. b. Subcontractor Disputes. Any dispute arising between SONGWRITING WORKS EDUCATIONAL FOUNDATION and any subcontractors or between subcontractors must be resolved with involvement of any kind on the part of the COUNTY and without detrimental impact on the delivery of contracted goods and services. 11. LEGAL AND REGULATORY COMPLIANCE While performing under this Agreement, SONGWRITING WORKS EDUCATIONAL FOUNDATION, subcontractors, and their employees are required to comply with all applicable local, state and federal laws, codes, ordinances and regulations, including but not limited to: a. Applicable regulations of the Washington State Department of Labor and Industries, including WA-DOSH Safety Regulation; and b. State and Federal Anti-Discrimination Laws. 12. COMPLIANCE WITH LAWS SONGWRITING WORKS EDUCATIONAL FOUNDATION shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 13. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final,but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. Thriving Communities Grant Award Agreement for SONGWRITING WORKS EDUCATIONAL FOUNDATION'S Page 5 c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. SONGWRITING WORKS EDUCATIONAL FOUNDATION consents to the personal jurisdiction of the courts of the State of Washington. 15. DISCRIMINATION PROHIBITED SONGWRITING WORKS EDUCATIONAL FOUNDATION shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees,materials, supplies, or subcontractors. 16. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and SONGWRITING WORKS EDUCATIONAL FOUNDATION and supersedes all prior negotiations, representations, or agreements written or oral. 17. PUBLIC RECORDS ACT Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may be amended, SONGWRITING WORKS EDUCATIONAL FOUNDATION agrees to maintain all records constituting public records and to produce or assist the COUNTY in producing such records, within the time frames and parameters set forth in state law. SONGWRITING WORKS EDUCATIONAL FOUNDATION further agrees that upon receipt of any written public record request, SONGWRITING WORKS EDUCATIONAL FOUNDATION shall, within two business days, notify the COUNTY by providing a copy of the request per the notice provisions of this Agreement. This Agreement and any reports submitted by SONGWRITING WORKS EDUCATIONAL FOUNDATION are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 18. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, SONGWRITING WORKS EDUCATIONAL FOUNDATION shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with COUNTY. b. Upon reasonable notice, SONGWRITING WORKS EDUCATIONAL FOUNDATION shall provide access to the COUNTY or State representatives to audit records related to Thriving Communities Grant Award Agreement for SONGWRITING WORKS EDUCATIONAL FOUNDATION'S Page 6 the funds provided to SONGWRITING WORKS EDUCATIONAL FOUNDATION under this Agreement. 19. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. 20. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt,the provisions that survive the term of this agreement include: (a) controlling law; (b) insurance; and, (c) indemnification. 21. AMENDMENT, MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved scope of services in the Final TC Award. b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the BoCC or their delegee. SIGNATURES ARE ON THE FOLLOWING PAGE Thriving Communities Grant Award Agreement for SONGWRITING WORKS EDUCATIONAL FOUNDATION'S Page 7 JEFFERSON COUNTY WASHINGTON SONGWRITING WORKS EDUCATIONAL FOUNDATION Board of COUNTY Commissioners Jefferson COUNTY,Washington By: By: Signature Heidi Eisenhour,Chair Date Name: By: Greg Brotherton,Member Date Title: Date: By: Heather Dudley-Nollette, Member Date SEAL: ATTEST: Carolyn Gallaway,CMC Date Clerk of the Board Approved as to form only: 4-16-2026 Date Thriving Communities Grant Award Agreement for SONGWRITING WORKS EDUCATIONAL FOUNDATION'S Page 8 EXHIBIT A- SCOPE OF WORK SONGWRITING WORKS EDUCATIONAL FOUNDATION has been awarded $1250.00 (the Final TC Award"), after recommendation by the TC staff. Songwriting Works Educational Foundation shall use the Final TC Award consistently with its response to the request for proposal submitted. A true and correct copy of the SONGWRITING WORKS EDUCATIONAL FOUNDATION's response to the request for proposal is attached as Exhibit C. Thriving Communities Grant Award Agreement for SONGWRITING WORKS EDUCATIONAL FOUNDATION'S Page 9 EXHIBIT B—BUDGET SONGWRITING WORKS EDUCATIONAL FOUNDATION has been awarded$1250.00 (the Final TC Award"), after recommendation by the TC staff. Songwriting Works Educational Foundation shall use the Final TC Award consistently with its response to the request for proposal submitted to the BOCC. A true and correct copy of the SONGWRITING WORKS EDUCATIONAL FOUNDATION's response to the request for proposal is attached as Exhibit C. Applicant: Songwriting Works Educational Foundation Contact: Judith Kate Friedman Address: 2023 East Sims Way#271, Port Townsend, WA 98368 Phone: Email: songwritingworks@gmail.com Thriving Communities Grant Award Agreement for SONGWRITING WORKS EDUCATIONAL FOUNDATION'S Page 10 Exhibit C SONGWRITING WORKS EDUCATIONAL FOUNDATION'S PROPOSAL Request for Proposal (RFP) starts after this page Thriving Communities Grant Award Agreement for SONGWRITING WORKS EDUCATIONAL FOUNDATION'S Page 11 Jefferson County Thriving Communities Small Grant 2025 SONGWRITING WORKS EDUCATIONAL FOUNDATION (501c3) PROPOSAL for Funding for 2026 Programs serving Jefferson County Funding Request: $2,000 For: Make Music Day 2026 Project Overview: Introduction: Make Music Day will mark the start of summer on June 21, 2026 with a day of celebration, participation, and performances—free for all. Everyone—from professional musicians to people who've never picked up an instrument or sung out loud—will be invited to participate at event venues in Port Townsend, Chimacum, Quilcene,and Port Ludlow. Cafés, clubs, cideries and vineyards, hotels, and outdoor gathering places will fill with music-makers, listeners, and learners of all ages.And homegrown music will be encouraged in backyards,on porches, at schools, care facilities, and farms. From jazz to folk, hip-hop to classical, improv and spoken word to rock, pop, blues,choro, country, and more, we'll explicitly honor the diverse cultural heritages and musicians in our region as we celebrate the power of music in community, promoting a sense of belonging for locals and visitors alike. Community Impact: Music brings people together. It lifts spirits, moves bodies, minds, and emotions, heals the soul," instigates joy, increases neural and social connections, and promotes cultural exchange and life-long learning. By making music and creating together,we teach, learn, collectively enjoy and appreciate each other. Music engages all parts of the human brain. Physical, cognitive,and emotional/ mental health benefits of music participation are well-researched and documented with"social prescriptions"for music by health professionals now on the rise. Songwriting Works brings 35 years of experience producing workshops,festivals, concerts, recordings, and other learning opportunities where groups diverse in age and culture collaborate together.We're pleased to be bringing Make Music Day, one of our most popular local programs, back to Jefferson County. From awakening the creative, to encouraging the shy, to bridging generation gaps to celebrating differences in culture, language, style, and imagination, Make Music Day will catalyze more fun, empowerment, and vitality for all. Project Scope Statement: 45+ professional individual musicians will share music, teach classes, and instigate music-making at 15 arts, community, and non-traditional venues across the county. They'll engage 500+ participants in concerts, sing-alongs,jam sessions, song swaps, music classes, a harmonica blow-out at Pope Marine Plaza and instrument giveaways with the support of the national Make Music Alliance. The songwriters,composers,teaching artists and mentors who will form the core of our team are skilled at empowering and champion the musician in everyone. Our number estimates are based upon Songwriting Works'successful Make Music Day festivals in 2016-18, the last of which drew 800 participants to 27 venues. Our 2026 event will have fewer venues, ensuring larger numbers for performers and venue hosts, and more robust inter-active opportunities for participants.At the same time, a wider geographic scope will reach E. Jefferson County residents opportunities closer to where they live.All public venues will be ADA accessible, chosen for their commitment to welcoming people of all cultures, languages,age groups, and lifeways. Events will be free of charge(donations gratefully accepted). Key events will be ASL interpreted. Timelines and Milestones: Jan: Reactivate/expand our network of performing musicians, music teachers, volunteers,community partners, and sponsors. Past partners include Matt Sircely and Christopher Bricker references), KPTZ, Crossroads Music, PT Farmer's Market, Key City Public Theatre,Jefferson County Library, NW Maritime Center, PT Cotton Building, Rainshadow Recording, Cotton Building,the Leader and Corvus Crafts. New 2026 venues invited will include Finnriver,The Hive, Quilcene Community Center, Keg and I, Port Ludlow Performing Arts,The Recovery Cafe, HJ Carroll Park. Funding from ArtsWA and Allen Family Philanthropies'Community Accelerator Grant(via ArtsFund)will match this request,which allows expansion of community engagement beyond Port Townsend. Invitations to advisors,to help widen cultural, economic, and geographical diversity of musicians, volunteers and participants,will include Main Street, JCIRA, Ow1360, Jefferson Healthcare, Well-Organized/Black Lives Matter of Jefferson County, Centrum(re expanding musicians network),The Beacon, Jefferson Community Foundation. Inclusion and accessibility advisors: D.A.R.T., OlyCap, Jumping Mouse, Gathering Place, The Benji Project, O3A, local care and senior living communities. Feb/Mar: Make Music Alliance collaboration (see reference) includes Make Music Day app training, instrument giveaways. Save the dates;Volunteer drive.April/May: bi-weekly volunteer meet-ups turn weekly after Memorial Day. Press releases, signage/graphics(including on transit), social and print media previews. Video/streaming crew secured. June:Accelerate outreach and media. June 21 event 10am-8pm (with some later by venue discretion). Late Jun/Jul: Wrap-Up: celebration party, thank you, community surveys, musician and partner evaluations, media coverage shared.Sustainability plan includes pledges of participation and support for next year. Keep in touch with network that's emerged. Organization Profile: Founded in 1990 and operating as an independent 501c3 charitable education organization since 2009, Songwriting Works Educational Foundation's mission is to restore joy, hope, vitality, and community through story and song. We fulfill our mission by engaging participants across generations and across the continuum of physical, cognitive and emotional capacities. Our award-winning research-vetted programs are internationally recognized for innovation in the fields of community arts education,creative aging, and arts in healthcare. Guided by Songwriting Works'8 Principles of Creative Engagement(access, inclusion,originality, authenticity, respect, reciprocity, restoration and celebration), our programs support professional songwriters to engage with community participants in musical collaboration, collective songwriting and performance. In addition to workshops and training, Songwriting Works produces events and recordings.We are a female-founded and led organization, dedicated to serving the underserved. 50%of our current team-board-volunteers identify as LGBTQIA and as people with divergent physical, neuro-cognitive and/or emotional capacities. We are growing our board and team to reflect the wider cultural, racial, and generational diversity we value. Project Budget: $53,250 of which $35,700 is in-kind.This Thriving Communities grant request specifically supports personnel expenses(see attached budget, details in columns; Matching funders named above.) Evaluation Plan: We will measure success by the number and diversity of participants, musicians and partners engaged, including geographically, assessed via surveys, conversations, and written evaluations. Equally important,we'll asses how well each venue, workshop, concert etc. matched our core values and 8 principles (above)especially in terms of access, inclusion, originality, mutual respect, and reciprocity. References: Christopher Bricker DJ, Show Host&Community Relations Lead for KPTZ 91.9 FM KPTZ.org), President, Songwriting Works Board of Directors cbrickerl@mac.com Matt Sircely, Mandolinist, Songwriter, Performer,Writer, Music Curator,JeffCo Farmer's Markets, Certified Songwriting Works Facilitator Aaron Friedman,* Executive Director, Make Music Alliance, Inc. aaron@makemusicday,org 646)657-9709 www.makemusicday.orq (*not a relation to Judith-Kate) Thank you for your consideration Estimated Request to Donated Songwriting Works MAKE pro ram JeffCo Other Total Project MUSIC DAY Jefferson County 2026 g Thriving sources services in Budget Revenues I Communities kind i_ ANTICIPATED REVENUES -CASH and 1N-KIND Cash Donations-at MMD-PT HQ SW website event page,Venmo 700 700 Government Grant-ArtsWA 1000 1,000 Government Grant-Jefferson County(This Request)2000 2,000 Government Grant-PTAC(pending)2000 2,000 Foundation Grant-Joe and Hellen Darion Foundation(secured) 1000 1,000 Foundation Grant-Allen Family Philanthropies admin by ArtsFund(secured) 2000 2,000 _ Other Foundation Grants-Pending 6350 6,350 Local Business Sponsors cash donations 1000 1,000 Individual Donations-Songwriting Works 1500 1,500 Subtotal Cash Revenue 700 S2000 14850 17,550 In-Kind-Musicians/Guest Artists donating their time(55 artists incl band members x 3 hrs @$100/hr=$16,500)plus artist's mileage(estimate 17060 $17,060 800mi@70c/ml=$295) In-Kind-Volunteers(20 vols x 12 h @$34.79/h=$8350) 1 $ 8350 1 $8,350 _ In-Kind-Partners(4 x 12h @$50=$2400) i $2400 2400 In-Kind Make Music Alliance Technical Support(beyond national registration 1200 1200 fee line 17)includes access to Support on web portal,mentoring, In-Kind-Instruments Donations(new,via Make Music Alliance)(e.g.drum 1190 1,190 sticks,harmonicas)(120 pieces @$7=$1190) In-Kind-Local Business Sponsors incl media ads,print services,video j document,live stream,sound system/tech at select venues,meet-ups pre- I 5500 5,500 event and celebration space donated) Subtotal In-Kind/Donations 35700 $35700 TOTAL PROJECT INCOME(lines 13 and 19) 700 2000 14850 $35700 $53,250 0000001 ANTICIPATED EXPRNSF_S Project Team:Director(85h @$80/h=$6800) 500 6300 6800 1 Project Team:Publicist/Graphics/Soc Media(20h @S75/h$1500) 500 1000 1500 Project Team:Event Production Manager(70h @$60/h=$4200) 500 3700 4200 Project Team:2 Assistants(30h @S30/h x2=$1800)500 1,300 1800 Project Team:A/V Live Stream,Document,Edit(35h @S75/h42625) 150 150 Media,Airtime,Print(Handbills,Posters,Print Ads,not donated) 1,500 1500 Hospitality for Artists,Crew(at Day of Event and Meet-Ups)450 450 250 1150 Supplies(easel,pad,markers,audio recorder) 250 350 350 Venues-Event Insurance 100 300 400 Subtotal Cash Expenses 19875 IN-KIND Goods and Servirp In-Kind-Services Donated inci Artists mileage(lines 14,15,16) 29010 $29010 In-Kind-Goods inci Instruments and Space Donated(see lines 17,18) 6,690 6690 In-Kind-Venues-Cotton Bldg, Crossroads Music,etc. venue venue donated donated Subtotal In-Kind 35700 $35700 TOTAL PROJECT EXPENSES 700 2000 14850 $35700 S53250 0000002 October 24, 2025 MAKE iiusc Tvn/e 21 To Whom It May Concern: I am pleased to submit this letter in support of Songwriting Works,and their application to the Thriving Communities grant program to produce a Make Music Day celebration MAKE MUSIC ALLIANCE on June 21, 2026 throughout Jefferson County. I801 Dorchester Ave,#1K Make Music is a free celebration of music around the world on June 21. Launched in 1982 in France as the Fête de la Musique, it is now held on the same day in more than Brooklyn,NY 11226 USA 2,000 global cities,uniting every kind of musician—young and old,amateur and professional,of every musical persuasion—in public spaces throughout each city.It's Tel+1 (646)657-9709 truly open to everyone,since even people who don't consider themselves the least bit oaron@makemusicday.org musical can join free harmonica lessons,bucket drumming workshops,and other www.makemusicday.org participatory events using donated instruments provided by the Make Music Alliance. My staff and I worked with Songwriting Works for three years on Make Music Port Board of Directors Townsend, and were tremendously impressed with their ability to galvanize the whole community through music.Their Make Music event in 2018 included 27 separate Andrea Berman venues and more than 800 participants of all ages! Sadly the event went on hiatus Aaron Friedman during the pandemic, but we are excited it is finally returning, and spreading beyond Port Townsend to include Chimacum, Quilcene, and Port Ludlow. Andy Horwitz Anne Katz Judith-Kate and her team are perfectly positioned to champion Make Music Day in Jefferson County and make it a landmark of the region's cultural calendar.We look Mox Lester forward to working with her in 2026. Victor Pineiro I respectfully urge your support for their application. Mike Rosenthal Aish Sinho Sincerely, Aaron Friedman Executive Director, Make Music Alliance 50/A0 SdelOO JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Commissioner Heidi Eisenhour Amanda Christofferson,Grants Administrator DATE: Ari) 07 7 X' U SUBJECT: Thriving Communities Small Grants Program Contracts for Execution STATEMENT OF ISSUE: Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January. Attached are contracts for the fifteen community organizations that the County awarded funds to. ANALYSIS: The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's interests. These various projects will bring benefit to many communities. FISCAL IMPACT: The County allocated$10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant program. RECOMMENDATION: Staff recommends that the Board of County Commissioners make a motion to approve of the awards. REVIEWED BY: 04 Vis • Josh . ' -t-rs, County Administrator Date CONTRACT REVIEW FORM Clear Fom, INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Thriving Communities Grant Awardees Contract No: TC Award SwanSchool 2026 Contract For: IC Grant Award Term: Execution-December 31, 2026 COUNTY DEPARTMENT: Auditors Office Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amchristofferson@co.jefferson.wa.us PROCESS: AMOUNT: $500.00 Exempt from Bid Process Revenue: 500.00 Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund# cs RFP or RFQ Munis Org/Obj CS57121-410571 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A:CI rQyaK.c2e.4/8/2026 Signature ( Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: a N/A: 40t4 e/1 C/ X- 4/8/2026 Signature C Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. DPA JBL reviewed and approved on 4-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 AGREEMENT FOR 2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR THE SWAN SCHOOL This Agreement is by and between Jefferson County, Washington (the COUNTY) and THE SWAN SCHOOL("THE SWAN SCHOOL"). WHEREAS, THE SWAN SCHOOL is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 91-1247629; WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a sense of belonging, so that residents and visitors feel welcomed to share in the many activities, opportunities, and experiences available across Jefferson County; WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC) small grant program; WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that required each proposal to contain an evaluation plan; WHEREAS, THE SWAN SCHOOL submitted a qualified TC proposal to the Jefferson County Board of Commissioners(BoCC); WHEREAS, THE SWAN SCHOOL'S qualified proposal contains an evaluation plan with criteria; WHEREAS,the BoCC staff reviewed and recommended funding all or part of THE SWAN SCHOOL's qualified proposal; WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of THE SWAN SCHOOL's qualified proposal; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES AWARD a. THE SWAN SCHOOL shall use its capabilities and utilize up to the total amount of Final TC Award for the approved scope of work for the Project described in THE SWAN SCHOOL's proposal for the 2026 fiscal year,a copy of which is attached as Exhibit A. b. The budget for the Project is described in Exhibit B,attached. 2. RESPONSIBILITIES OF THE SWAN SCHOOL a. No later than January 31, 2027, THE SWAN SCHOOL shall submit a report to the BoCC Staff describing the final results as compared to the requirements in the evaluation plan during the term of this Agreement due. Thriving Communities Grant Award Agreement for THE SWAN SCHOOL'S Page 1 b. THE SWAN SCHOOL shall maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by it to perform this Agreement. These records shall be subject to inspection,review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of agreement. The Office of the State Auditor, federal auditors, the Jefferson County Auditor, and any persons duly authorized by the parties shall have full access and the right to examine these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other documents, in any medium, furnished by THE SWAN SCHOOL to the COUNTY, shall remain the property of the THE SWAN SCHOOL, unless otherwise agreed. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide THE SWAN SCHOOL $500.00 in funding from the Thriving Communities small grant to be used in support THE SWAN SCHOOL'S qualified program. b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31,2026,except for the reports required in Section 2,which are due January 31,2027. 5. NO ASSIGNMENT A parry's interest in this in this Agreement shall not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice if expected or actual revenue from the grant is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. THE SWAN SCHOOL may terminate this Agreement upon thirty (30) days written notice to the COUNTY. If there is termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, THE SWAN SCHOOL shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. THE SWAN SCHOOL shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from THE SWAN SCHOOL's negligence or breach of Thriving Communities Grant Award Agreement for THE SWAN SCHOOL'S Page 2 an of its obligations under this Agreement; provided that nothing herein shall require THE SWAN SCHOOL to indemnify the COUNTY against and hold harmless the COUNTY from claims,demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) THE SWAN SCHOOL'S agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of THE SWAN SCHOOL's negligence, or the negligence of THE SWAN SCHOOL's agents or employees. b. THE SWAN SCHOOL specifically assumes potential liability for actions brought against the COUNTY by THE SWAN SCHOOL's employees, including all other persons engaged in the performance of any work or service required of THE SWAN SCHOOL under this Agreement and, solely for the purpose of this indemnification and defense, THE SWAN SCHOOL specifically waives any immunity under the state industrial insurance law, Title 51 RCW. THE SWAN SCHOOL recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE THE SWAN SCHOOL shall obtain and keep in force during the term of this Agreement the following insurance: a. Commercial General Liability Insurance. THE SWAN SCHOOL shall maintain commercial general liability coverage on a form acceptable to COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). THE SWAN SCHOOL shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to COUNTY Risk Management,upon request. 9. INDEPENDENT CONTRACTOR a. THE SWAN SCHOOL and the COUNTY agree that THE SWAN SCHOOL is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither THE SWAN SCHOOL nor any employee of THE SWAN SCHOOL shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, Thriving Communities Grant Award Agreement for THE SWAN SCHOOL'S Page 3 otherwise assuming the duties of an employer with respect to THE SWAN SCHOOL, or any employee, representative, agent or subcontractor of THE SWAN SCHOOL. e. THE SWAN SCHOOL shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. 10. SUBCONTRACTING REQUIREMENTS a. THE SWAN SCHOOL Owns Contract Performance. THE SWAN SCHOOL is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. THE SWAN SCHOOL assumes responsibility for all liability for the actions and quality of services performed by any subcontractor. b. Subcontractor Disputes. Any dispute arising between THE SWAN SCHOOL and any subcontractors or between subcontractors must be resolved with involvement of any kind on the part of the COUNTY and without detrimental impact on the delivery of contracted goods and services. 11. LEGAL AND REGULATORY COMPLIANCE While performing under this Agreement, THE SWAN SCHOOL, subcontractors, and their employees are required to comply with all applicable local, state and federal laws, codes, ordinances and regulations, including but not limited to: a. Applicable regulations of the Washington State Department of Labor and Industries, including WA-DOSH Safety Regulation; and b. State and Federal Anti-Discrimination Laws. 12. COMPLIANCE WITH LAWS THE SWAN SCHOOL shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 13. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Thriving Communities Grant Award Agreement for THE SWAN SCHOOL'S Page 4 Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. THE SWAN SCHOOL consents to the personal jurisdiction of the courts of the State of Washington. 15. DISCRIMINATION PROHIBITED THE SWAN SCHOOL shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees,materials, supplies,or subcontractors. 16. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and THE SWAN SCHOOL and supersedes all prior negotiations,representations, or agreements written or oral. 17. PUBLIC RECORDS ACT Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may be amended, THE SWAN SCHOOL agrees to maintain all records constituting public records and to produce or assist the COUNTY in producing such records, within the time frames and parameters set forth in state law. THE SWAN SCHOOL further agrees that upon receipt of any written public record request, THE SWAN SCHOOL shall, within two business days, notify the COUNTY by providing a copy of the request per the notice provisions of this Agreement. This Agreement and any reports submitted by THE SWAN SCHOOL are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 18. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, THE SWAN SCHOOL shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with COUNTY. Thriving Communities Grant Award Agreement for THE SWAN SCHOOL'S Page 5 b. Upon reasonable notice, THE SWAN SCHOOL shall provide access to the COUNTY or State representatives to audit records related to the funds provided to THE SWAN SCHOOL under this Agreement. 19. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. 20. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive the term of this agreement include: (a) controlling law; (b) insurance; and, (c) indemnification. 21. AMENDMENT, MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved scope of services in the Final TC Award. b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the BoCC or their delegee. SIGNATURES ARE ON THE FOLLOWING PAGE Thriving Communities Grant Award Agreement for THE SWAN SCHOOL'S Page 6 JEFFERSON COUNTY WASHINGTON THE SWAN SCHOOL Board of COUNTY Commissioners Jefferson COUNTY, Washington By: Signature By: Heidi Eisenhour, Chair Date Name: By: Title: Greg Brotherton, Member Date Date: By: Heather Dudley-Nollette, Member Date SEAL: ATTEST: Carolyn Gallaway,CMC Date Clerk of the Board Approved as to form only: 4-16-2026 cep; Date Jeremiah B.Luther,DPA Thriving Communities Grant Award Agreement for THE SWAN SCHOOL'S Page 7 EXHIBIT A- SCOPE OF WORK THE SWAN SCHOOL has been awarded $500.00 (the "Final TC Award"), after recommendation by the TC staff. THE SWAN SCHOOL shall use the Final TC Award consistently with its response to the request for proposal submitted. A true and correct copy of the THE SWAN SCHOOL's response to the request for proposal is attached as Exhibit C. Thriving Communities Grant Award Agreement for THE SWAN SCHOOL'S Page 8 EXHIBIT B—BUDGET THE SWAN SCHOOL has been awarded$500.00(the"Final TC Award"), after recommendation by the TC staff. THE SWAN SCHOOL shall use the Final TC Award consistently with its response to the request for proposal submitted to the BOCC. A true and correct copy of the THE SWAN SCHOOL'S response to the request for proposal is attached as Exhibit C. Applicant: THE SWAN SCHOOL Contact: Aliina Lahti Address: 2345 Kuhn St.,Port Townsend,WA 98368 Phone: Email: artbyaliina@gmail.com Thriving Communities Grant Award Agreement for THE SWAN SCHOOL'S Page 9 Exhibit C THE SWAN SCHOOL'S PROPOSAL Request for Proposal (RFP) starts after this page Thriving Communities Grant Award Agreement for THE SWAN SCHOOL'S Page 10 OCT 2 4 2025 JEFFERSC .s COUNTY C0MM SSICNERS Swan School Thriving Communities Grant Proposal Swan School is an independent elementary school nestled in the quiet Port Townsend neighborhood called "Bohemian heights" sandwiched between San Juan and Discovery Roads. It is the only non-public school alternative for elementary education in Port Townsend. Swan School employs 16 people, 15 of which are women, who are humbly led by Chimacum native, Emily Gohn. The board consists of six women, which include community members, retired teachers, alumni, and parents. The School's mission is to build strong learners in an environment of academic excellence aligned with creativity and personal expression. We weave social-emotional and social justice themes throughout project based lessons and all-school curriculum. For 42 years, Swan School has worked to be an inclusive and welcoming community: one that teaches children to value themselves and to empathize with others. In order to make school (and the rest of the world) more just and equitable for all people, today's students (and tomorrow's leaders) deserve a firm foundation in anti-bias education. The school serves families with a wide variety of ethnic backgrounds and income. Over 35% of its students are considered low income. Swan School operates under the non-profit 501-c3 status. After payroll our total budget for the year is $40,000. Swan School does not just serve as a community hub for its students and their families. During the summer months, its spaces are rented out on a 'by donation' basis to other community organizations for camps, like the tuition free "YAY Music Camp" and many others. Its playground is also open to the community during all non-school hours year round. Families and community members create a unique relationship by volunteering over 1450 hours each year to help keep tuition costs at a minimum, create memorable community gatherings, and to keep the school running smoothly. For many Swan School students, recess is the highlight of their school day. The Swan playground is not like others in the area. Its focus is on interactive and creative play. If you were to visit, you would find the expected swing set and play structures with monkey bars and slides, but you would also see stations that help students practice critical thinking, building, problem solving, experimentation, and fun. If you were to visit during recess, you would witness teachers and staff encouraging students to take risks physically and emotionally - from braving the climbing wall to working out a fairy dispute. Adults are there to support the kids in solving their own problems and exploring and experimenting with their world. The playground is in constant motion and evolution. It requires a considerable amount of care and upkeep from everyone involved. Parent volunteers fix wobbly boards, kids participate in "recess clean up", teachers rake gravel, administrators maintain tools in the makerspace, etc. Most recently, the much beloved big twisty slide broke. As you know, a slide is a staple for most playgrounds and this one is sorely missed. Swan School is requesting funds to replace the slide and purchase two loads of playground gravel to fill in the fall zone underneath. We believe this slide is quintessential to children's happiness for all kids who use the playground. Sarah Grossman of JUMP! Has advised Swan School on the best slide options and ways to find community funding matches. The team has reviewed Jefferson County's Handbook for Public Playground Safety". We have been working with GameTime, Rainbow Swing Set Co, and Outdoor Play northwest for slide estimates that come out to nearly $5000. We have scheduled consultations with them for exact estimates later this month. We recognize this grant program is able to give a maximum of $2,000. This will not be enough to cover the whole project. Swan School will pay the remaining balance through community donations. Once grant funding and matches are received, bids will be evaluated, the slide will be purchased, delivered, and installed. It is estimated that the slide will take 3 - 6 weeks to arrive. Playground gravel will be ordered and delivered by Shold's Excavating (about one week) staff and volunteers will spread it around the new slide. School will be out of session from mid December until mid January. The slide might be delivered within the break. If that's the case, we plan to install and fill in the new year. Once school has started again we will host a slide celebration with a ribbon cutting, thanks to Jefferson County Board of Commissioners, acknowledgment of volunteers and number of work hours gifted, lots of laughter, and play! References Laurel Zeeman - Swan School board Chair laurel@swanschool.orq Eron Berg - Port of Port Townsend eron(a portofpt.corn Nick Schlesinger- The ReCyclery Programs Mngr nickCa7ptrecyclerv.orq Budget Open Spiral Slide with Installation: $5,000 Two Loads of Gravel and delivery: $950 Total: $5,950 ev')i ?die C- JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Commissioner Heidi Eisenhour Amanda Christofferson,Grants Administrator DATE: 4 -ii,.t27., adJ a-CP SUBJECT: Thriving Communities Small Grants Program Contracts for Execution STATEMENT OF ISSUE: Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January. Attached are contracts for the fifteen community organizations that the County awarded funds to. ANALYSIS: The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's interests. These various projects will bring benefit to many communities. FISCAL IMPACT: The County allocated$10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant program. RECOMMENDATION: Staff recommends that the Board of County Commissioners make a motion to approve of the awards. REVIEWED BY: 16 2-{ fat)1?-6 Jos a. 'eters, County Administrator Date CONTRACT REVIEW FORM Clear Fomi INSTRUCTIONS ARE ON THE NEXT PAGE) Contract No: TC Award Benji 2026 CONTRACT WITH: Thriving Communities Grant Awardees Contract For: TC Grant Award Term: Execution-December 31, 2026 COUNTY DEPARTMENT: Auditors Office Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amchristofferson@co.jefferson.wa.us AMOUNT: $500.00 PROCESS: n Exempt from Bid Process Revenue: 500.00 Cooperative Purchase Expenditure:Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund# cs RFP or RFQ Munis Org/Obj CS57121-410571 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A: .4yrt.c2rtal- (2A./- 1 rL 4/8/2026 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: N/A: El 4m-afrtilez- 4/8/2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. DPA JBL reviewed and approved on 4-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 AGREEMENT FOR 2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR THE BENJI PROJECT This Agreement is by and between Jefferson County, Washington(the COUNTY) and THE BENJI PROJECT("THE BENJI PROJECT"). WHEREAS, THE BENJI PROJECT is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 93-1773705; WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a sense of belonging, so that residents and visitors feel welcomed to share in the many activities, opportunities, and experiences available across Jefferson County; WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC) small grant program; WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that required each proposal to contain an evaluation plan; WHEREAS, THE BENJI PROJECT submitted a qualified TC proposal to the Jefferson County Board of Commissioners(BoCC); WHEREAS, THE BENJI PROJECT'S qualified proposal contains an evaluation plan with criteria; WHEREAS,the BoCC staff reviewed and recommended funding all or part of THE BENJI PROJECT's qualified proposal; WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of THE BENJI PROJECT's qualified proposal; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES AWARD a. THE BENJI PROJECT shall use its capabilities and utilize up to the total amount of Final TC Award for the approved scope of work for the Project described in THE BENJI PROJECT's proposal for the 2026 fiscal year, a copy of which is attached as Exhibit A. b. The budget for the Project is described in Exhibit B,attached. 2.RESPONSIBILITIES OF THE BENJI PROJECT a. No later than January 31, 2027, THE BENJI PROJECT shall submit a report to the BoCC Staff describing the final results as compared to the requirements in the evaluation plan during the term of this Agreement due. Thriving Communities Grant Award Agreement for THE BENJI PROJECT'S Page 1 b. THE BENJI PROJECT shall maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by it to perform this Agreement. These records shall be subject to inspection,review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of agreement. The Office of the State Auditor, federal auditors, the Jefferson County Auditor, and any persons duly authorized by the parties shall have full access and the right to examine these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other documents, in any medium, furnished by THE BENJI PROJECT to the COUNTY, shall remain the property of the THE BENJI PROJECT, unless otherwise agreed. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide THE BENJI PROJECT $500.00 in funding from the Thriving Communities small grant to be used in support THE BENJI PROJECT'S qualified program. b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31,2026,except for the reports required in Section 2,which are due January 31,2027. 5. NO ASSIGNMENT A parry's interest in this in this Agreement shall not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice if expected or actual revenue from the grant is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. THE BENJI PROJECT may terminate this Agreement upon thirty (30) days written notice to the COUNTY. If there is termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, THE BENJI PROJECT shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. THE BENJI PROJECT shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from THE BENJI PROJECT's negligence or breach of Thriving Communities Grant Award Agreement for THE BENJI PROJECT'S Page 2 an of its obligations under this Agreement; provided that nothing herein shall require THE BENJI PROJECT to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) THE BENJI PROJECT's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of THE BENJI PROJECT's negligence, or the negligence of THE BENJI PROJECT's agents or employees. b. THE BENJI PROJECT specifically assumes potential liability for actions brought against the COUNTY by THE BENJI PROJECT's employees, including all other persons engaged in the performance of any work or service required of THE BENJI PROJECT under this Agreement and, solely for the purpose of this indemnification and defense, THE BENJI PROJECT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. THE BENJI PROJECT recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE THE BENJI PROJECT shall obtain and keep in force during the term of this Agreement the following insurance: a. Commercial General Liability Insurance. THE BENJI PROJECT shall maintain commercial general liability coverage on a form acceptable to COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). THE BENJI PROJECT shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to COUNTY Risk Management,upon request. 9. INDEPENDENT CONTRACTOR a. THE BENJI PROJECT and the COUNTY agree that THE BENJI PROJECT is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither THE BENJI PROJECT nor any employee of THE BENJI PROJECT shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, Thriving Communities Grant Award Agreement for THE BENJI PROJECT'S Page 3 otherwise assuming the duties of an employer with respect to THE BENJI PROJECT, or any employee, representative, agent or subcontractor of THE BENJI PROJECT. e. THE BENJI PROJECT shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. 10. SUBCONTRACTING REQUIREMENTS a. THE BENJI PROJECT Owns Contract Performance. THE BENJI PROJECT is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. THE BENJI PROJECT assumes responsibility for all liability for the actions and quality of services performed by any subcontractor. b. Subcontractor Disputes. Any dispute arising between THE BENJI PROJECT and any subcontractors or between subcontractors must be resolved with involvement of any kind on the part of the COUNTY and without detrimental impact on the delivery of contracted goods and services. 11. LEGAL AND REGULATORY COMPLIANCE While performing under this Agreement, THE BENJI PROJECT, subcontractors, and their employees are required to comply with all applicable local, state and federal laws, codes, ordinances and regulations, including but not limited to: a. Applicable regulations of the Washington State Department of Labor and Industries, including WA-DOSH Safety Regulation; and b. State and Federal Anti-Discrimination Laws. 12. COMPLIANCE WITH LAWS THE BENJI PROJECT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 13. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Thriving Communities Grant Award Agreement for THE BENJI PROJECT'S Page 4 Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final,but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. THE BENJI PROJECT consents to the personal jurisdiction of the courts of the State of Washington. 15. DISCRIMINATION PROHIBITED THE BENJI PROJECT shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees,materials, supplies, or subcontractors. 16. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and THE BENJI PROJECT and supersedes all prior negotiations, representations, or agreements written or oral. 17. PUBLIC RECORDS ACT Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may be amended, THE BENJI PROJECT agrees to maintain all records constituting public records and to produce or assist the COUNTY in producing such records, within the time frames and parameters set forth in state law. THE BENJI PROJECT further agrees that upon receipt of any written public record request, THE BENJI PROJECT shall, within two business days, notify the COUNTY by providing a copy of the request per the notice provisions of this Agreement. This Agreement and any reports submitted by THE BENJI PROJECT are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 18. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, THE BENJI PROJECT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with COUNTY. Thriving Communities Grant Award Agreement for THE BENJI PROJECT'S Page 5 b. Upon reasonable notice, THE BENJI PROJECT shall provide access to the COUNTY or State representatives to audit records related to the funds provided to THE BENJI PROJECT under this Agreement. 19. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. 20. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive the term of this agreement include: (a) controlling law; (b) insurance; and, (c) indemnification. 21. AMENDMENT, MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved scope of services in the Final TC Award. b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the BoCC or their delegee. SIGNATURES ARE ON THE FOLLOWING PAGE Thriving Communities Grant Award Agreement for THE BENJI PROJECT'S Page 6 JEFFERSON COUNTY WASHINGTON THE BENJI PROJECT Board of COUNTY Commissioners Jefferson COUNTY,Washington By: Signature By: Heidi Eisenhour, Chair Date Name: By: Title: Greg Brotherton, Member Date Date: By: Heather Dudley-Nollette,Member Date SEAL: ATTEST: Carolyn Gallaway, CMC Date Clerk of the Board Approved as to form only: 4-16-2026 P-114112 elee Date Thriving Communities Grant Award Agreement for THE BENJI PROJECT'S Page 7 EXHIBIT A- SCOPE OF WORK THE BENJI PROJECT has been awarded $500.00 (the "Final TC Award"), after recommendation by the TC staff. THE BENJI PROJECT shall use the Final TC Award consistently with its response to the request for proposal submitted. A true and correct copy of the THE BENJI PROJECT's response to the request for proposal is attached as Exhibit C. Thriving Communities Grant Award Agreement for THE BENJI PROJECT'S Page 8 EXHIBIT B—BUDGET THE BENJI PROJECT has been awarded$500.00(the"Final TC Award"), after recommendation by the TC staff. THE BENJI PROJECT shall use the Final TC Award consistently with its response to the request for proposal submitted to the BOCC. A true and correct copy of the THE BENJI PROJECT's response to the request for proposal is attached as Exhibit C. Applicant: THE BENJI PROJECT Contact: Heather McRae-Woolf Address: PO Box 1487 Port Townsend, WA 98368 Phone: Email: heather@thebenjiproject.org Thriving Communities Grant Award Agreement for THE BENJI PROJECT'S Page 9 Exhibit C THE BENJI PROJECT'S PROPOSAL Request for Proposal(RFP)starts after this page Thriving Communities Grant Award Agreement for THE BENJI PROJECT'S Page 10 OCT 24 2025 Thriving Communities Small Grants Program 2026 Proposal The Benji Project: Winter After-School Program at the Jefferson County Li ip ER R3 f.) O U NILim Project Overview The Benji Project is partnering with the Jefferson County Public Library to offer an 8-week after-school program, beginning February 2025. Our instructors teach the Mindful Self-Compassion for Teens MSC-T)curriculum, sharing tools for emotional resilience with middle and high school students. We offered this class at the Library successfully last year, so we hope to make this an annual event. The Library location is ideal because it's centrally located and allows students from multiple schools to attend. We are seeking$2,000 in support from the Thriving Communities Small Grants Program to ensure that we can conduct appropriate outreach, so students throughout the Chimacum-Port Townsend area are aware of this opportunity, and that we can continue to provide sliding scale tuition options. More than half of our participants receive full or partial scholarships, and even the full price of tuition does not cover all the costs for running the program. The Benji Project instructor team consists of Nancy Israel and Steven Baird.Nancy also serves as Program Coordinator for The Benji Project. She has worked in education for more than 20 years, having served in program management roles at the Northwest Maritime Center and the Port Townsend Marine Science Center. Both instructors have received intensive training in the MSC-T curriculum, maintained by the Center for Mindful Self-Compassion.This is an adaptation of the Mindful Self-Compassion program for adults developed by Chris Germer, PhD,and Kristin Neff, PhD.The curriculum is rooted in three key concepts: self-kindness,common humanity,and mindful balanced awareness. MSC-T teaches principles and practices that enable teens to: Respond to the challenges of these critical years with self-compassion. Identify their own suffering so they can learn to give themselves what they truly need. Know they are not alone in their suffering. Encourage an open-minded acceptance of the struggles they are facing. Feel supported and accepted in a carefully guided learning environment with peers. Organization Profile The Benji Project was founded in 2017 in response to the suicide of a Jefferson County teenager. Since our founding,we have delivered mindfulness and self-compassion programs to more than 2,200 youth ages 9 to 19 in Jefferson County, providing them with tools to help them traverse life's ups and downs with resilience. We deliver: 1) school-based programs in Jefferson County school districts; 2) community-based after-school programs; 3)summer camps;and 4)workshops for families. The Benji Project offers an upstream intervention that equips adolescents with tools to manage stress and emotional challenge, thus increasing well-being and preventing mental illness. Several published research studies have demonstrated the positive outcomes of the MSC-T curriculum. In the first pilot study (Bluth et al.., 2016), findings indicated decreases in depression, anxiety, stress,and negative affect after a 6-session class. Findings in the second pilot study (Bluth& Eisenlohr-Moul, 2017)demonstrated decreases in stress, and increases in resilience, positive risk-taking(willingness to take on new challenges) and gratitude after the course was over. Thriving Communities Small Grants Program 2026 Proposal The Benji Project: Winter After-School Program at the Jefferson County Library Project Scope Statement The Winter After-School Program will take place on Wednesdays, Feb.4-April 1 (with a week off for the February school break). The timing of the class, 2:45-4:45 pm, was selected to align with the Chimacum school bus schedules as well as public bus transportation from Port Townsend. Wednesdays were selected because those are early release days, which means students have more afternoon availability plus potentially more mental bandwidth to engage in a substantive program. Timetable and Milestones: January'26 Online and in-person outreach and marketing takes place. Students are enrolled. February'26 Classes begin on Feb. 4. Families receive regular email updates about the progress of the course. March'26 The course continues, on a weekly basis. April'26 The course finishes on April 1. The instructor team collects feedback from participants and community partners and holds a team debrief, summarizing any de recommendativiallit modifications or improvts. Evaluation Plan At the end of each program,we collect feedback from participants. Post-program surveys ask what practices students plan to use in the future, as well as: "How much did you learn about managing stress in your day-to-day life? (1-5 Likert Scale)and"How much did these classes help you find your inner compassionate voice?"(1-5 Likert Scale). Also at the end of each session, instructors complete an online reflection form, where they report numbers of students who participated and observations about the session. Then at the end of the program as a whole, instructors complete a more extensive online reflection form, where they report changes observed in the group during the program as well as any challenges encountered. When we offer a program in partnership, as with the Library, we also request feedback from our partner about their perceptions of the effectiveness of the program. Each quarter,we review the instructor reflection data,as well as participant feedback, from all our programs to inform ongoing program improvement. References: I. Participants from last year's after-school program at the library reflected on the value of the community connections created through the program. They shared: Now I feel like I have other people I can talk to who will support me." Now I have people I can think of when I'm going through something and know I'm not the only one." 2. See letter below from Scott Bahlmann, sbahlmann@jclibrary.info 3. Holly Mcllvaine, hmcilvaine a,ptschools.org, Student Assistance Professional at Blue Heron Middle School,was our primary contact for an after-school program at Blue Heron and has referred multiple students to our programs. She is happy to be contacted as a reference. Thriving Communities Small Grants Program 2026 Proposal The Benji Project: Winter After-School Program at the Jefferson County Library Project Budget: Expenditures Advertising& Marketing 225 Bank Charges& Fees(for online enrollment) 19 Healthy Snacks for Students 280 Program Supplies 75 Staff Payroll (lead instructor, ED oversight, and Operations Director support) 3,392 Second Contract Instructor 1,610 Total Expenditures 5,601 Revenue Program Registration Fees 1,250 Tuition Discounts(50%scholarship rate) S 625 Thriving Communities Grant Request 2,000 Match Funds (Salish 1311-ASO. Jeff Co 1/10th of 1%) 2,976 Total Revenue 5,601 JEFFERSON COUNTY 360.385.6544 LIBRARY 620 Cedar Ave DISTRICT Port Hadlock, WA 98339 October 23, 2025 Thriving Communities Small Grant Consideration committee, As the Youth Services Librarian for the Jefferson County Library District. we are pleased to partner with The Benji Project. The weekly series Mindful Self-Compassion for Teens gives structure for young peers to gather and develop resiliency skills. This is our second year providing space for teens in the community to gather through this program. Not only do the facilitators bring considered curriculum and professional insights, they bring a flexibility that is responsive to the needs and opportunities of our community. From targeted engagement during recruitment when numbers were initially low, to adapting activities allowing a snowball fight when the weather cooperated, Nancy and Eden clearly are achieving a positive impact for participants. In working with the Jefferson County Health Department, it's clear a strong way to compact substance abuse and self-harm is through positive peer interactions. The Mindful Self-Compassion for Teens series provides direct experience in this which allows the participants to take ideas, resilience strategies, and ideally some meaningful relationships as support through their teen years. Seeing the positive impact of these engagements, this year at the library we're offering a monthly Mindfulness for Teens program as a lead up to the series with The Benji Project. Having ongoing interactions will generate interest and awareness connecting more teens with the opportunity to participate in the winter sessions. We are honored to be a space for this valuable community work. Thank you for considering this project, Scott Bahlmann Youth Librarian Jefferson County Library District www.iclibrarv.info JEFFERSON COUNTY T BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Commissioner Heidi Eisenhour Amanda Christofferson,Grants Administrator DATE: A ( d7'd-U' SUBJECT: Thriving Communities Small Grants Program Contracts for Execution STATEMENT OF ISSUE: Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January. Attached are contracts for the fifteen community organizations that the County awarded funds to. ANALYSIS: The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's interests. These various projects will bring benefit to many communities. FISCAL IMPACT: The County allocated$10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant program. RECOMMENDATION: Staff recommends that the Board of County Commissioners make a motion to approve of the awards. REVIEWED BY: 1--( (.4 Josh D. e r , County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Thriving Communities Grant Awardees Contract No: TC Award Strongertowns 2026 Contract For: TC Grant Award Term: Execution- December 31, 2026 COUNTY DEPARTMENT: Auditors Office Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amchristofferson@co.jefferson.wa.us AMOUNT: $750.00 PROCESS: El Exempt from Bid Process Revenue: 750.00 Cooperative Purchase Expenditure:Competitive Sealed Bid Matching Funds Required:Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund# cs RFP or RFQ Munis Org/Obj CS57121-410571 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: i N/A:l i 4yZ r2A,... t. 4/8/2026 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: l N/A: El Altaa- LL Jfrt, 4/8/2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. DPA JBL reviewed and approved on 4-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 AGREEMENT FOR 2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR STRONGERTOWNS DBA THE PRODUCTION ALLIANCE This Agreement is by and between Jefferson County, Washington (the COUNTY) and STRONGERTOWNS DBA THE PRODUCTION ALLIANCE("STRONGERTOWNS DBA THE PRODUCTION ALLIANCE"). WHEREAS, STRONGERTOWNS DBA THE PRODUCTION ALLIANCE is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 91- 1195187; WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a sense of belonging, so that residents and visitors feel welcomed to share in the many activities, opportunities, and experiences available across Jefferson County; WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC) small grant program; WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that required each proposal to contain an evaluation plan; WHEREAS, STRONGERTOWNS DBA THE PRODUCTION ALLIANCE submitted a qualified TC proposal to the Jefferson County Board of Commissioners(BoCC); WHEREAS, STRONGERTOWNS DBA THE PRODUCTION ALLIANCE'S qualified proposal contains an evaluation plan with criteria; WHEREAS, the BoCC staff reviewed and recommended funding all or part of STRONGERTOWNS DBA THE PRODUCTION ALLIANCE's qualified proposal; WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of STRONGERTOWNS DBA THE PRODUCTION ALLIANCE's qualified proposal; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES AWARD a. STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall use its capabilities and utilize up to the total amount of Final TC Award for the approved scope of work for the Project described in STRONGERTOWNS DBA THE PRODUCTION ALLIANCE's proposal for the 2026 fiscal year,a copy of which is attached as Exhibit A. b. The budget for the Project is described in Exhibit B,attached. Thriving Communities Grant Award Agreement for STRONGERTOWNS DBA THE PRODUCTION ALLIANCE'S Page 1 2. RESPONSIBILITIES OF STRONGERTOWNS DBA THE PRODUCTION ALLIANCE a. No later than January 31, 2027, STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall submit a report to the BoCC Staff describing the final results as compared to the requirements in the evaluation plan during the term of this Agreement due. b. STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by it to perform this Agreement. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of agreement. The Office of the State Auditor, federal auditors, the Jefferson County Auditor, and any persons duly authorized by the parties shall have full access and the right to examine these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other documents, in any medium, furnished by STRONGERTOWNS DBA THE PRODUCTION ALLIANCE to the COUNTY, shall remain the property of the STRONGERTOWNS DBA THE PRODUCTION ALLIANCE, unless otherwise agreed. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide STRONGERTOWNS DBA THE PRODUCTION ALLIANCE $750.00 in funding from the Thriving Communities small grant to be used in support STRONGERTOWNS DBA THE PRODUCTION ALLIANCE'S qualified program. b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31,2026,except for the reports required in Section 2,which are due January 31, 2027. 5. NO ASSIGNMENT A party's interest in this in this Agreement shall not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice if expected or actual revenue from the grant is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. STRONGERTOWNS DBA THE PRODUCTION ALLIANCE may terminate this Agreement upon thirty (30) days written notice to the COUNTY. If there is termination Thriving Communities Grant Award Agreement for STRONGERTOWNS DBA THE PRODUCTION ALLIANCE'S Page 2 under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from STRONGERTOWNS DBA THE PRODUCTION ALLIANCE's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require STRONGERTOWNS DBA THE PRODUCTION ALLIANCE to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) STRONGERTOWNS DBA THE PRODUCTION ALLIANCE's agents or employees; and, (b)the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of STRONGERTOWNS DBA THE PRODUCTION ALLIANCE's negligence, or the negligence of STRONGERTOWNS DBA THE PRODUCTION ALLIANCE's agents or employees. b. STRONGERTOWNS DBA THE PRODUCTION ALLIANCE specifically assumes potential liability for actions brought against the COUNTY by STRONGERTOWNS DBA THE PRODUCTION ALLIANCE's employees, including all other persons engaged in the performance of any work or service required of STRONGERTOWNS DBA THE PRODUCTION ALLIANCE under this Agreement and, solely for the purpose of this indemnification and defense, STRONGERTOWNS DBA THE PRODUCTION ALLIANCE specifically waives any immunity under the state industrial insurance law, Title 51 RCW. STRONGERTOWNS DBA THE PRODUCTION ALLIANCE recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall obtain and keep in force during the term of this Agreement the following insurance: a. Commercial General Liability Insurance. STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall maintain commercial general liability coverage on a form acceptable to COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and Thriving Communities Grant Award Agreement for STRONGERTOWNS DBA THE PRODUCTION ALLIANCE'S Page 3 b. Worker's Compensation (Industrial Insurance). STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to COUNTY Risk Management,upon request. 9. INDEPENDENT CONTRACTOR a. STRONGERTOWNS DBA THE PRODUCTION ALLIANCE and the COUNTY agree that STRONGERTOWNS DBA THE PRODUCTION ALLIANCE is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither STRONGERTOWNS DBA THE PRODUCTION ALLIANCE nor any employee of STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to STRONGERTOWNS DBA THE PRODUCTION ALLIANCE, or any employee, representative, agent or subcontractor of STRONGERTOWNS DBA THE PRODUCTION ALLIANCE. e. STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses,registrations, and all other obligations of an independent organization. Thriving Communities Grant Award Agreement for STRONGERTOWNS DBA THE PRODUCTION ALLIANCE'S Page 4 10. SUBCONTRACTING REQUIREMENTS a. STRONGERTOWNS DBA THE PRODUCTION ALLIANCE Owns Contract Performance. STRONGERTOWNS DBA THE PRODUCTION ALLIANCE is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. STRONGERTOWNS DBA THE PRODUCTION ALLIANCE assumes responsibility for all liability for the actions and quality of services performed by any subcontractor. b. Subcontractor Disputes. Any dispute arising between STRONGERTOWNS DBA THE PRODUCTION ALLIANCE and any subcontractors or between subcontractors must be resolved with involvement of any kind on the part of the COUNTY and without detrimental impact on the delivery of contracted goods and services. 11. LEGAL AND REGULATORY COMPLIANCE While performing under this Agreement, STRONGERTOWNS DBA THE PRODUCTION ALLIANCE, subcontractors, and their employees are required to comply with all applicable local, state and federal laws, codes, ordinances and regulations, including but not limited to: a. Applicable regulations of the Washington State Department of Labor and Industries, including WA-DOSH Safety Regulation; and b. State and Federal Anti-Discrimination Laws. 12. COMPLIANCE WITH LAWS STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 13. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. Thriving Communities Grant Award Agreement for STRONGERTOWNS DBA THE PRODUCTION ALLIANCE'S Page 5 c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. STRONGERTOWNS DBA THE PRODUCTION ALLIANCE consents to the personal jurisdiction of the courts of the State of Washington. 15. DISCRIMINATION PROHIBITED STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees,materials, supplies, or subcontractors. 16. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and STRONGERTOWNS DBA THE PRODUCTION ALLIANCE and supersedes all prior negotiations,representations, or agreements written or oral. 17. PUBLIC RECORDS ACT Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may be amended, STRONGERTOWNS DBA THE PRODUCTION ALLIANCE agrees to maintain all records constituting public records and to produce or assist the COUNTY in producing such records, within the time frames and parameters set forth in state law. STRONGERTOWNS DBA THE PRODUCTION ALLIANCE further agrees that upon receipt of any written public record request, STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall, within two business days, notify the COUNTY by providing a copy of the request per the notice provisions of this Agreement. This Agreement and any reports submitted by STRONGERTOWNS DBA THE PRODUCTION ALLIANCE are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 18. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with COUNTY. b. Upon reasonable notice, STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall provide access to the COUNTY or State representatives to audit records related to the funds provided to STRONGERTOWNS DBA THE PRODUCTION ALLIANCE under this Agreement. Thriving Communities Grant Award Agreement for STRONGERTOWNS DBA THE PRODUCTION ALLIANCE'S Page 6 19. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. 20. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive the term of this agreement include: (a)controlling law; (b) insurance; and, (c) indemnification. 21. AMENDMENT, MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved scope of services in the Final TC Award. b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the BoCC or their delegee. SIGNATURES ARE ON THE FOLLOWING PAGE Thriving Communities Grant Award Agreement for STRONGERTOWNS DBA THE PRODUCTION ALLIANCE'S Page 7 JEFFERSON COUNTY WASHINGTON STRONGERTOWNS DBA THE PRODUCTION ALLIANCE Board of COUNTY Commissioners Jefferson COUNTY,Washington By: By: Signature Heidi Eisenhour, Chair Date Name: By: Greg Brotherton, Member Date Title: Date: By: Heather Dudley-Nollette,Member Date SEAL: ATTEST: Carolyn Gallaway,CMC Date Clerk of the Board Approved as to form only: 0E7.------ 4-16-2026 Date Jeremiah B.Luther,DPA Thriving Communities Grant Award Agreement for STRONGERTOWNS DBA THE PRODUCTION ALLIANCE'S Page 8 EXHIBIT A- SCOPE OF WORK STRONGERTOWNS DBA THE PRODUCTION ALLIANCE has been awarded $750.00 (the Final TC Award"), after recommendation by the TC staff. STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall use the Final TC Award consistently with its response to the request for proposal submitted. A true and correct copy of the STRONGERTOWNS DBA THE PRODUCTION ALLIANCE's response to the request for proposal is attached as Exhibit C. Thriving Communities Grant Award Agreement for STRONGERTOWNS DBA THE PRODUCTION ALLIANCE'S Page 9 EXHIBIT B—BUDGET STRONGERTOWNS DBA THE PRODUCTION ALLIANCE has been awarded$750.00(the Final TC Award"), after recommendation by the TC staff. STRONGERTOWNS DBA THE PRODUCTION ALLIANCE shall use the Final TC Award consistently with its response to the request for proposal submitted to the BOCC. A true and correct copy of the STRONGERTOWNS DBA THE PRODUCTION ALLIANCE's response to the request for proposal is attached as Exhibit C. Applicant: STRONGERTOWNS DBA THE PRODUCTION ALLIANCE Contact: Reilly Berkshire Address: 1239 Taylor St., Port Townsend, WA 98368 Phone: Email: reilly@theproductionalliance.org Thriving Communities Grant Award Agreement for STRONGERTOWNS DBA THE PRODUCTION ALLIANCE'S Page 10 Exhibit C STRONGERTOWNS DBA THE PRODUCTION ALLIANCE'S PROPOSAL Request for Proposal(RFP)starts after this page Thriving Communities Grant Award Agreement for STRONGERTOWNS DBA THE PRODUCTION ALLIANCE'S Page 11 RECEIVED OCT 2 4 2025 Organization: The Production Alliance Address: 870 Martin Road, Port Townsend. WA 98368 C CJUNT`C Date of Application: 10/24/2025 JEFF( flll 'Submitted By: Reilly Berkshire, reilly@theproductionalliance.org CM SSEoNERS PROJECT: Youth Concert Series PROJECT OVERVIEW The Youth Concert Series is an 8-week creative education program that empowers Jefferson County youth ages 13-19 to explore event production, performance. and artistic expression through hands-on mentorship from local artists and industry professionals. Culminating in public showcases, the program offers a space for youth to express and share their creative passions with the community. evoking a sense of belonging. The skills developed in this workshop align with Jefferson County-specific career pathways and provide emerging artists with career-defining opportunities. The Youth Concert Series strengthens the county's art culture and supports its goals as a designated Creative District. PROJECT SCOPE In partnership with Centrum, the Youth Concert Series teaches participants the fundamentals of event production—from creating promotional materials to stage presence—culminating in a public-facing showcase. The program aims to reach 15-20 youth participants ages 13-19. Participants may perform as band members work in behind-the-scenes roles such as visual art or tech crew. They will receive 20 hours of mentorship from local artists, producers, and event specialists in the following areas: Marketing and outreach: Write press releases for publication. create podcasts and audio recordings. Print design: Create band logos. concert posters, and screen print band merchandise. All students receive one piece of band merchandise created during the program. Each band receives digital images of artwork. Sound and lights: learn the basics of sound and lighting technology for stage Concert planning: work with experienced musicians to create set lists and develop strategies for booking shows. October—December 2025 Program planning. fundraising. and outreach in Jefferson County schools. January—February 2026 Week 1: Program Launch —team building, intro to print and logo design. Week 2: Writing press releases, continuing design work. Week 3: Podcasting and interview skills with KPTZ: press release refinement. Week 4. Songwriting and booking shows; podcast development. Week 5: Theater and tech tours (lights. sound); youth journalism and stage coaching. Week 6: Showcase #1 —two bands perform, youth manage sound, lights. and merchandise sales. Week 7: Mid-winter break— no program. Week 8: Showcase #2 — repeat of Showcase #1 with different bands. March 2026 Program evaluation and completion of media and publication outputs. ORGANIZATION PROFILE The Production Alliance builds community through celebration. We create inclusive, vibrant, and intergenerational events that elevate local talent, support cultural expression, and foster connection. Our work unites artists, audiences. and civic partners to strengthen the creative spirit and social fabric of Jefferson County. This is the first year of the program, but builds upon The Production Alliance's successful Emerging Artist Program, which brings new. young, and local performers into the spotlight and provides opportunities for professional development in Jefferson County. Our key project partner. Centrum, fosters creative arts experiences that change lives and has extensive experience developing programs at the intersection of the arts and creative education. Other community partners include The Beacon and KPTZ, both contributing event promotion and marketing support. PROJECT BUDGET Grant Request: $2,000 Funds are for The Production Alliance to fulfill their portion of the program. Additional program activity costs are supported by Centrum, through donor fundraising efforts and program fees. Marketing/Outreach 1,000 Tech Director 2,000 Theater Rental 1,200 Merch/Print 1.200 Photography 800 Administrative 1,000 Total Project Budget 7,200 EVALUATION PLAN Success will be evaluated through: Participant feedback (pre and post surveys) Total number of youth participants Program evaluation by The Production Alliance and Centrum REFERENCES 1. Skillmation, Ben Bauermeister— ben@bauermeister.com 2. Centrum, Alyssa deLeon — adeleon@centrum.org 3. Jefferson Community Foundation, Crystie Kisler— crystie@jcfgives.org 1 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Josh D. Peters, County Administrator DATE: April 27, 2026 SUBJECT: DISCUSSION and POTENTIAL ACTION re: proposed Resolution to add Measure to August Primary Ballot for County Parks & Rec Levy Lid Lift 2027-2032 STATEMENT OF ISSUE: During a special Board meeting on April 10, 2026, the Board approved a motion to direct staff to prepare a Board Resolution to place on the August 2026 primary ballot a levy lid lift to generate property tax revenue for county Parks & Recreation facilities and programs. A simple majority would be needed for voter approval of a levy lid life measure. During the Board meeting on April 20, the Board directed staff to prepare a Resolution for consideration on April 27. The proposed Resolution would enable a “County Parks & Rec Levy” to be included as a measure on the August ballot. The Auditor’s Office deadline for submitting that Resolution is May 1, making April 27 the last regular Board meeting available to approve a proposed Resolution in time for the August ballot. The proposed Resolution is attached to this Agenda Request. Supporting materials include the ballot title and explanatory statement written by the Prosecuting Attorney’s Office (PAO) and a request for “Pro” and Con” committee members. These materials are in the Appendix to this agenda request. Should the Board approve the proposed Resolution, the signed Resolution and supporting materials outlined above would be submitted to the Auditor’s Office by May 1, 2026, along with forms required by the Auditor, such as a Resolution Cover Sheet and Committee Members. Those forms will be completed by the County Administrator following Board consideration of the proposed Resolution. Pro and Con Committee Members would be responsible for providing statements and rebuttals to the Auditor’s Office, pursuant to Auditor’s Office timelines, for publication with the voter’s guide prior to election day, August 4, 2026. ANALYSIS: Direction from the Board on April 20 included the following parameters for the proposed ballot measure: Revenue would support County Parks & Rec facilities and programs, including county-owned parks, Memorial Field, community centers, the Fairgrounds, and 4-H Youth Development. Revenue collected through this levy lid lift could not be used for purposes other than County Parks & Rec facilities and programs, as defined in the proposed Resolution. 2 The property tax levy lid lift is for 20 cents per $1,000 of assessed value, which is equivalent to $100 per year for property assessed at $500,000. The levy lid lift would expire after six years (i.e., be in effect 2027-2032). The levy lid lift would not include adjustment for inflation, which is an option in state law (RCW 84.55.005). The levy lid lift would not include adjustment for population, which is an option in state law. Qualifying seniors would be exempt from paying the property tax resulting from this proposed levy lid lift. The “Whereas” clauses of the Resolution would reference the possibility of the formation of a Metropolitan Park District (MPD) in Port Townsend; state that the county may enter into agreements with a future MPD for managing Parks & Rec facilities and programs, including how tax revenues could be shared or redistributed for the purpose of managing Parks & Rec facilities and programs; and state that the county could choose to forgo collection of a portion of levy capacity authorized by this levy lid lift if revenue generated through and managed by an MPD would support the same Parks Rec facilities and programs, but that an MPD could choose to supplement and enhance existing Parks & Rec facilities and programs with additional revenues. Proposed Ballot Measure Title Note that the footnotes are provided in these materials for informational purposes and will be removed prior to finalization of the documents. Statutory word limits apply to any ballot title to be put on the ballot approving a resolution. The language for the ballot title in the resolution complies with these word limits. It says: August 6, 2026 Primary Election Jefferson County Proposition No. 1 County Parks & Rec Levy The Jefferson County Board of Commissioners adopted Resolution No. ______ concerning a property tax supporting county-wide parks, recreation and community centers.1 If approved, this proposition provides for dedicated funding for all county- owned park facilities, recreation programs, and community center facilities and programs in Brinnon, Quilcene, the Tri-Area, Gardiner, and Port Townsend by authorizing an additional six-year property tax beginning in 2027 at $0.20 per 1,000 of assessed valuation, which uses the 2027 levy amount to compute annual increases in 2028-2032, and exempts qualifying seniors, veterans, and disabled 1 This portion is called the “statement of subject matter” and is limited to 10 words. RCW 29A.72.050(1). (“The statement of the subject of a measure must be sufficiently broad to reflect the subject of the measure, sufficiently precise to give notice of the measure's subject matter, and not exceed ten words.”) The word count for the current language is 10 words. 3 persons under RCW 84.36.381.2 Should this proposition be: Approved Rejected FISCAL IMPACT: Property tax revenue generated from the proposed levy lid lift for 2027-2032 is projected to be ________. RECOMMENDATION: Approve the proposed Resolution (edited per Board discretion) and direct staff to submit the ballot measure application materials to the Auditor’s Office by May 1, 2026 for inclusion on the August 2026 primary ballot. REVIEWED BY: Josh D. Peters, County Administrator Date 2 This portion is called the “concise statement” and is limited to 75 words. RCW 29A.36.071(1). (“the concise description must not exceed seventy-five words.”) The word count for the current language is 68 words. 4/23/2026 4 APPENDIX Proposed Explanatory Statement: Explanatory Statement Proposition 1 would authorize an additional regular property tax levy to support community centers, parks, recreation, and trails. Levy proceeds would be dedicated to supporting all county- owned park facilities (over 20 countywide, including campgrounds, day-use parks and playgrounds, Memorial Field, and the Fairgrounds), recreations programs (including the countywide basketball, soccer, and related programs; Port Townsend Rec Center activities; and 4-H Youth Development), and community centers (facilities and programs in Brinnon, Quilcene, Tri-Area, Gardiner, and Port Townsend). The levy would have a duration of six years beginning in 2027. The rate in the first year would be twenty cents ($0.20) per one thousand dollars ($1,000) of the prior year’s assessed valuation. For a property with an assessed valuation of $500,000, the maximum annual rate would be approximately $100 for the first year. The levy includes an exemption for qualifying seniors, veterans and others under RCW 84.36.381. Requirements for Passage Simple majority (RCW 84.55.050) 5 Draft Committees For and Against Statement Committees “For” and “Against” Appointment Form Jefferson County Parks and Recreation Levy (August 4, 2026 Primary Election) Jefferson County is submitting a ballot proposition for the August 4 Primary for dedicated funding for all county-owned park facilities, recreation programs, and community center facilities and programs in Brinnon, Quilcene, the Tri-Area, Gardiner, and Port Townsend by authorizing an additional six-year property tax beginning in 2027 at $0.20 per $1,000 of assessed valuation, which uses the 2027 levy amount to compute annual increases in 2028-2032, and exempts qualifying seniors, veterans, and disabled persons under RCW 84.36.381. We are asking for up to 3 individuals to be on the For and Against Committees. These names must be submitted with the Resolution authorizing the measure to be on the ballot. Please contact Josh Peters, Jefferson County Administrator, by Thursday, April 30, 2026 if you are interested in being on the For or the Against Committee with the following contact information: COMMITTEE: For or Against (please identify one) NAME: EMAIL: PHONE: Send to: Josh Peters Email: jdpeters@co.jefferson.wa.us Phone: 360-385-9100 PO Box 1220 / 1820 Jefferson St (Courthouse) Port Townsend, WA 98368 Levy Lid Lift Analysis 6-Year 10-Year Year 1 2 3 4 5 6 2027 - 2032 7 8 9 10 2027 - 2036 2027 2028 2029 2030 2031 2032 Total 2033 2034 2035 2036 Total Community Centers 343,690$ 312,876$ 282,266$ 252,466$ 213,435$ 220,478$ 1,625,211$ 227,754$ 235,270$ 243,033$ 251,054$ 2,582,321$ Parks and Rec 1,457,154$ 1,588,193$ 1,659,211$ 1,626,997$ 1,682,613$ 1,724,124$ 9,738,290$ 1,782,597$ 1,844,102$ 1,923,211$ 1,985,625$ 17,273,825$ P & R District #1 Replacement 45,000$ 45,900$ 46,818$ 47,754$ 48,709$ 49,684$ 283,865$ 50,677$ 289,543$ 51,691$ 295,334$ 971,110$ Jefferson County Fairgrounds 100,000$ 103,300$ 106,709$ 110,230$ 113,868$ 117,626$ 651,733$ 121,507$ 673,240$ 125,517$ 695,457$ 2,267,453$ WSU 4H Program 120,000$ 123,960$ 128,051$ 132,276$ 136,641$ 141,151$ 782,079$ 145,809$ 807,888$ 150,620$ 834,548$ 2,720,944$ Total Projected Expenditures 2,065,844$ 2,174,229$ 2,223,054$ 2,169,724$ 2,195,266$ 2,253,061$ 13,081,178$ 2,328,344$ 3,850,042$ 2,494,072$ 4,062,017$ 25,815,653$ Levy Rate/$1000 AV without Sr. Discount 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 0.18 1,814,087$ 1,850,369$ 1,887,376$ 1,925,124$ 1,963,626$ 2,002,899$ 11,443,482$ 2,042,957$ 2,083,816$ 2,125,492$ 2,168,002$ 19,863,749$ 0.19 1,914,870$ 1,953,167$ 1,992,231$ 2,032,075$ 2,072,717$ 2,114,171$ 12,079,231$ 2,156,454$ 2,199,584$ 2,243,575$ 2,288,447$ 20,967,291$ 0.20 2,044,411$ 2,085,299$ 2,127,005$ 2,169,545$ 2,212,936$ 2,257,195$ 12,896,392$ 2,302,339$ 2,348,386$ 2,395,353$ 2,443,260$ 22,385,730$ 0.21 2,116,435$ 2,158,764$ 2,201,939$ 2,245,978$ 2,290,897$ 2,336,715$ 13,350,729$ 2,383,450$ 2,431,119$ 2,479,741$ 2,529,336$ 23,174,374$ Senior Discount with 2% Escalator 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 0.18 30,000$ 30,600$ 31,212$ 31,836$ 32,473$ 33,122$ 33,785$ 34,461$ 35,150$ 35,853$ 328,492$ 0.19 31,667$ 32,300$ 32,946$ 33,605$ 34,277$ 34,963$ 35,662$ 36,375$ 37,103$ 37,845$ 346,745$ 0.20 33,333$ 34,000$ 34,680$ 35,373$ 36,081$ 36,802$ 37,538$ 38,289$ 39,055$ 39,836$ 364,987$ 0.21 35,000$ 35,700$ 36,414$ 37,142$ 37,885$ 38,643$ 39,416$ 40,204$ 41,008$ 41,828$ 383,240$ Levy Rate/$1000 AV with Sr. Discount 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 0.18 1,784,087$ 1,819,769$ 1,856,164$ 1,893,288$ 1,931,153$ 1,969,776$ 11,254,238$ 2,009,172$ 2,049,355$ 2,090,343$ 2,132,149$ 19,535,258$ 0.19 1,883,203$ 1,920,867$ 1,959,284$ 1,998,470$ 2,038,439$ 2,079,208$ 11,879,471$ 2,120,792$ 2,163,208$ 2,206,472$ 2,250,602$ 20,620,546$ 0.20 2,011,078$ 2,051,300$ 2,092,326$ 2,134,172$ 2,176,856$ 2,220,393$ 12,686,123$ 2,264,800$ 2,310,096$ 2,356,298$ 2,403,424$ 22,020,743$ 0.21 2,081,435$ 2,123,064$ 2,165,525$ 2,208,836$ 2,253,012$ 2,298,073$ 13,129,944$ 2,344,034$ 2,390,915$ 2,438,733$ 2,487,508$ 22,791,134$ 1 of 5 STATE OF WASHINGTON County of Jefferson In the Matter of Adoption of a Resolution to Approve a Levy Lift RESOLUTION NO. ________________ WHEREAS, the Washington State Constitution generally vests taxing power in the state legislature;1 WHEREAS, Washington counties have no inherent power to tax;2 and, WHEREAS, the Washington constitution allows the legislature to delegate taxing authority to municipal corporations, including Jefferson County;3 and, WHEREAS, in 2002, Washington State law changed so that local governments only could impose an increase of 101% (one percent over the previous year’s collection) on property taxes per year unless otherwise authorized by voters; and, WHEREAS, the average rate of annual inflation for the last 10 years was approximately 3.1 percent, and for the last five years, the rate was approximately 4.4 percent, many more times than the annual one percent cap; and, WHEREAS, counties in Washington State are authorized to levy up to $1.80 per 1,000.00 of assessed valuation of taxable property and Jefferson County’s current levy rate is $0.92 per $1,000 of assessed valuation; and, WHEREAS, Jefferson County’s levy rate in 2016, ten years ago, was $1.64 per $1,000 of assessed valuation of taxable property and is $0.92 in 2026; and, WHEREAS, Jefferson County has experienced for many years annual cost increases affecting its operations that exceed the one percent cap; and, WHEREAS, Jefferson County has continued to see incredible pressures on its budget. Budgetary pressures are from the federal, state and local levels; and, WHEREAS, Jefferson County’s budget is impacted by changes in federal granting guidelines, changing funding allocations, tariffs that impact costs for products and services, and pauses or cancellations of programmatic dollars to the state which historically have been redistributed to local governments including Jefferson County; and, WHEREAS, uncertainty continues related to stable funding. Washington State continues to project a mismatch between available revenue and the programs it administers, leading to decreased funding to Jefferson County and other counties for the programs which they are mandated to provide such as providing for indigent defense in criminal cases; and, 1 Watson v. City of Seattle, 189 Wn.2d 149, 166, 401 P.3d 1, 9 (2017). Note: Footnotes are expected to be eliminated in the final, approved version of this resolution. 2 Id. 3 Lakehaven Water & Sewer Dist. v. City of Fed. Way, 195 Wn.2d 742, 752, 466 P.3d 213, 218 (2020) (citing Id. and Wash. Const. art. VII, § 9 (“[A]ll municipal corporations may be vested with authority to assess and collect taxes.”) 2 of 5 WHEREAS, State budget challenges have impacted programs important for health and safety, including in public health, where decreases in State funding were implemented when developing the 2026 Jefferson County budget and are slated for even further reductions; and, WHEREAS, at the local level, Jefferson County has seen costs continue to rise in areas including the cost of premiums for liability coverage from the Washington Counties Risk Pool, which increased 20 percent in 2025 and 35 percent in 2026, due primarily to extraordinary jury verdicts, which the Legislature has failed to address with tort reform legislation; and, WHEREAS, the County adopted a 2026 budget in December 2025 that included expenditure reductions across the General Fund of approximately 12 percent between the preliminary and adopted budget, which still resulted in projected deficit spending of approximately $1.1 million; and, WHEREAS, without additional revenue generated by a levy lift, the Board of County Commissioners expects it will have little choice but to cut or eliminate funding for county-owned park facilities (over 20 countywide, including campgrounds, day-use parks and playgrounds, Memorial Field, and the Fairgrounds), recreation programs (including the countywide basketball, soccer, and related programs; Port Townsend Rec Center activities; and 4-H Youth Development), and community centers (facilities and programs in Brinnon, Quilcene, Tri-Area, Gardiner, and Port Townsend) in the 2027 Jefferson County budget; and, WHEREAS, the BoCC understands and there is the possibility of the formation of a Metropolitan Park District (MPD) in Port Townsend and the county is interested in entering into agreements with a future MPD for managing certain parks a recreational facilities and programs, including how tax revenues could be shared or redistributed for the purpose of managing certain parks & recreational facilities and programs; and, WHEREAS, the county could choose to forgo collection of a portion of levy capacity authorized by this levy lid lift if revenue generated through and managed by a future MPD that are used to support any of the same parks and recreational facilities and programs, or that a future MPD could choose to supplement and enhance existing parks & recreational facilities and programs as the county by providing additional tax revenues; and, WHEREAS, the best interests of the residents of Jefferson County require the submission to the qualified voters of the county of a proposition to increase the County’s regular property tax levy to provide funding dedicated to supporting all county-owned park facilities, recreation programs, and community centers; and, WHEREAS, the proposed levy, if approved, authorizes an additional six-year property tax beginning in 2027 at $0.20 per $1,000 of assessed valuation, and exempts qualifying seniors, veterans, and disabled persons under RCW 84.36.381; and, 3 of 5 NOW, THEREFORE, THE BOARD OF COMMISSIONERS OF JEFFERSON COUNTY, WASHINGTON, HEREBY RESOLVE AS FOLLOWS: Section 1. Whereas Clauses are Findings of Fact. The Board of Commissioners of Jefferson County hereby adopts the above “Whereas” clauses as Findings of Fact. Section 2. Purpose. The purpose of this resolution is provide funding for all county-owned park facilities (including over 20 parks countywide, including campgrounds, day-use parks and playgrounds, Memorial Field, and the Fairgrounds), recreation programs (including the countywide basketball, soccer, and related programs; Port Townsend Rec Center activities; and 4- H Youth Development), and community centers (facilities and programs in Brinnon, Quilcene, Tri-Area, Gardiner, and Port Townsend).. Section 3. Limitation on Use of Revenues. Revenue generated by this levy lift shall be used for the purpose stated in Section 2. Section 4. Request for Auditor to Call and Conduct a Special Election. The Jefferson County Auditor, as ex officio supervisor of elections in Jefferson County, Washington, is hereby requested to call and conduct a special election in August 2026 to be held within Jefferson County and to submit to the qualified electors of the County the proposition set forth in this resolution. The Jefferson County Auditor is authorized to make any corrections to the ballot title necessary to comply with State law. Section 5. Transmission of Proposition to the Auditor. The Clerk of the Board is directed to transmit the following proposition to the Jefferson County Auditor, together with any required cover sheet or other documentation, in substantially the following form, subject to any changes to the ballot title as may be made by the Jefferson County Prosecuting Attorney: August 6, 2026 Primary Election Jefferson County Proposition No. 1 County Parks & Rec Levy The Jefferson County Board of Commissioners adopted Resolution No. ______ concerning a property tax supporting county-wide parks, recreation and community centers.4 If approved, this proposition provides for dedicated funding for all county- owned park facilities, recreation programs, and community center facilities and programs in Brinnon, Quilcene, the Tri-Area, Gardiner, and Port Townsend by authorizing an additional six-year property tax beginning in 2027 at $0.20 per 1,000 of assessed valuation, which uses the 2027 levy amount to compute annual increases in 2028-2032, and exempts qualifying seniors, veterans, and disabled 4 This portion is called the “statement of subject matter” and is limited to 10 words. RCW 29A.72.050(1). (“The statement of the subject of a measure must be sufficiently broad to reflect the subject of the measure, sufficiently precise to give notice of the measure's subject matter, and not exceed ten words.”) The word count for the current language is 10 words. 4 of 5 persons under RCW 84.36.381.5 Should this proposition be: Approved Rejected Section 6. Severability. If any section, subsection, sentence, clause, phrase or section of this Resolution or its application to any person or circumstance is held invalid, the remainder of this Resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 7. Corrections Authorized. The Jefferson County Prosecuting Attorney or their designee or the Auditor or her designee are authorized to make necessary clerical corrections to this Resolution including, but not limited to, the correction of scrivener's or clerical errors, references, resolution numbering, section or subsection numbers and any references thereto and to make corrections and revisions consistent with the requirements of the offices of the Jefferson County Prosecuting Attorney or the Jefferson County Auditor that do not change the substantive meaning of this resolution. Section 8. Direction to Prepare an Explanatory Statement. The Prosecuting Attorney is directed to prepare an Explanatory Statement based on this resolution for use in the Jefferson County Voters’ Pamphlet. Section 9. SEPA Categorical Exemption. This Resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-800 (19). [This needs to be verified by looking at WAC 197-11-800.] Section 10. Effective Date. This Resolution shall take effect and be in full force immediately upon passage by the Board of Commissioners of Jefferson County. SIGNATURES FOLLOW ON THE NEXT PAGE) 5 This portion is called the “concise statement” and is limited to 75 words. RCW 29A.36.071(1). (“the concise description must not exceed seventy-five words.”) The word count for the current language is 68 words. 5 of 5 ADOPTED and APPROVED this _____ day of __________, 2026. SEAL: ATTEST: Carolyn Gallaway, CMC Date JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS Greg Brotherton, Chair Heidi Eisenhour, Member Heather Dudley-Nollette, Member APPROVED AS TO FORM: Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney 615 Sheridan Street Port Townsend, WA 98368 9ethson www.JeffersonCountyPublicHealth.org Regular Agenda Public Healt JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh Peters, County Administrator FROM: Apple Martine, Jefferson County Public Health Director DATE: Apci i .21 f }? SUBJECT: DISCUSSION and POTENTIAL ACTION re: Environmental Health Fund 160; Siting of a Sani-can in the vicinity of Mill Road and Larry Scott Trail STATEMENT OF ISSUE: Jefferson County Public Health, Administrative Division, requests Board approval to use funds from Environmental Health's Water Pollution Control Fund 160 to place and maintain a Sani-can at the intersection of the Larry-Scott trail and Mill Road. This Sani-can would provide a service to the following populations: Larry-Scott trail users, visitors to Caswell-Brown Village who are currently not allowed to use their facilities due to septic system limitations, and anyone else in the area in need of restroom access. This location has been reported as an area with significant need for sanitary facilities to protect human health and nearby waterways. ANALYSIS/STRATEGIC GOALS/PROS and CONS: Environmental Health's Water Pollution Control Fund 160 was created to hold interest payments on loans offered through an Environmental Health program that is no longer active. Fund 160 is comprised of loan payment interest accrual over years and held in reserve. There is one outstanding active loan left associated with this funds that will require costs be paid for title and recording fees. have been unused for some time, and funding a Sani-can at this location would significantly improve human health though necessary sanitation. A portion of the funds could also be returned to the County general fund. JCPH's Harm Reduction Team would provide outreach to prevent misuse of the Sani-can. FISCAL IMPACT/COST BENEFIT ANALYSIS: Fund 160 currently has a balance of $154,854.18. Jefferson County contributed $95,000 to the fund over 2001 and 2002 to maintain a positive cash balance. Per Resolution 78-07, this fund must maintain a 10% of total revenue or $67,000, whichever is greater for the reserve. Currently there is only one outstanding loan associated with this fund and nominal fees for title and recording would be due when the loan is finally paid. A portion of Fund 160 could be returned to the County general Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community fund and another portion for supporting a City/County collaboration serving both the health and safety of Jefferson County residents while also being a good and appropriate use of Water Pollution Control dollars. The Sani-can from Good Man Sanitation would cost $145.00 per month with weekly servicing plus a delivery fee of $65.00, which includes eventual pickup. RECOMMENDATION: JCPH recommends releasing at least $1,805.00 of Fund 160 to Public Health for the Sani-can to be situation in the vicinity of Mill Rd and the Larry Scott Trail for the next 12 months; to be re- evaluated in March 2027 for continuation. REVIEWED BY: ee 06 Jo eters, County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 Always working for a safer and healthier community 1 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh Peters, County Administrator FROM: Heidi Eisenhour, Commissioner Jeff Chapman, Assessor Stacie Prada, Treasurer Apple Martine, Public Health Director DATE: April 27, 2026 SUBJECT: HB 2442 – Revenue tools for local government – Potential applications for Jefferson County STATEMENT OF ISSUE: House Bill (HB) 2442, passed in the 2026 Legislative Session, grants authority and allows local governments to explore new revenue options, such as expanded property or excise taxes, that can actually help keep pace with the cost of providing services. The bill was at least partially inspired by HB 1805 from the 2025 Session, sponsored by our own Rep. Steve Tharinger, which proposed a new 0.1% optional local sales and use tax for counties to fund services for children and families, focused on early intervention, mental health, and well-being. HB 1805 did not pass in the 2025 session but was included this year. Beyond this measure, HB 2442 provides several new tools to local governments: Levy Lid Lifts: Extends the maximum duration of a multi-year permanent property tax levy lid lift from 6 to 10 years. New Revenue Tool: As described above, allows councilmanic adoption of a local sales and use tax of 0.01% for children and family services. Housing & Public Health: o Expands the use of existing 0.1% affordable housing and related services sales and use taxes and state-share affordable and supportive housing sales tax to include additional affordable housing and mental health services. o Allows counties to either levy a separate public health clinic levy (5 cents per $1,000 of assessed value) in addition to their county's general property tax levy or allocate a portion of their county's general property tax levy to public health clinics. Real Estate Excise Tax (REET): Expands the use of REET for capital projects, including housing and homeless services. See the attached table, which lists and describes each of the tools within HB 2442 and their potential application in Jefferson County. 2 ANALYSIS: Jefferson County is staring down a fiscal cliff that threatens to dismantle services our communities rely on. The set of tools in HB 2442 have complex implications for Jefferson County and must be considered carefully. Several of them would provide new revenue, which we know from our recent budget constraints is sorely needed. For decades, the arbitrary 1% cap on property tax revenue growth has proven to be a structural problem that hinders our ability to keep up with basic costs. While inflation has been 2.5-5+% in the past few years, one of our main sources of revenue has been artificially suppressed at 1% (plus new construction). We are being asked to run a 2026 county, with rising public defense and risk management costs to name just two, on a 2001 revenue model, and the math simply does not work without new tools. HB 2442 was an effort by our state legislature to help. For additional information, see: Legislature bill page for HB 2442: https://app.leg.wa.gov/billsummary?Year=2025&BillNumber=2442 MRSC article entitled, “Significant Changes Coming to Levy Lid Lifts in 2026”: https://mrsc.org/stay-informed/mrsc-insight/april-2026/levy-lid-lift-changes FISCAL IMPACT: TBD. RECOMMENDATION: Review, discuss, and consider pursuing one or more of these new tools. REVIEWED BY: Josh Peters, County Administrator Date 4/23/2026 SECTION RCW DESCRIPTION OF NEW AUTHORITY EFFECTI VE DATE MECHANIS M WHO CAN USE REVENUE - EXISTING OR NEW POTENTIAL Proposed Change) JEFFERSON COUNTY POTENTIAL USES CURRENT LAW AND FINE PRINT PART I - USE OF LOCAL REAL ESTATE TAX REVENUES 82.46.035 Updates the definition of capital projects eligible for funding to include the abatement of nuisance properties. 7/1/2026 Update to definition of capital projects Cities, counties EXISTING - Expands eligible uses for affordable housing- related projects Allows for use on abatement projects. Jefferson Counties REET Rate is currently 0.50% - as we are a GMA planning county. From the bill report: A local gov may use REET 2 revenue for abatement of nuisance properties. PART II - LOCAL SALES AND USE TAXES TO FUND SERVICES FOR CHILDREN AND FAMILIES 82.14 (new)Part II allows cities or counties to impose a new 0.01% local sales and use taxes to fund additional services to assist children and their families, including: 1. Child care. 2. Perinatal support services. 3. Before-school and after-school youth services addressing mental, social, behavioral, and physical health. 4. Workforce capacity building. 5. Shelter and rental assistance. 6. Client transportation. 1/1/2027 New Sales Tax Authority - 0.01% Cities, counties NEW - Rec centers A county must provide a city within the county a credit against its own tax if they both impose the children and families tax. Allows new local option sales and use tax of 0.01% for services supporting children and families with various workforce, care, housing, pregnancy, transportation, and mental health supports. PART III - LOCAL SALES AND USE TAX FOR HOUSING AND RELATED SERVICES 82.14.530, 82.14.540 Cities and counties may impose sales and use taxes to fund costs associated with housing and related services. The tax rate is up to 0.1%, which includes a combined rate from a city and the county. Cities and counties may impose a state-shared tax for costs associated with affordable and supportive housing. The rate can be 0.73% or 1.46% depending on certain qualifying requirements. The tax is capped for jurisdictions individually at an amount based on fiscal year 2019 taxable sales. 7/1/2026 ALREADY COLLECTING - Sales Tax Cities, counties EXISTING - This addds expanded options related to using the 0.1% we already collect - new and existing affordable housing rehabilitation and rental assistance Already using. Read fine print to the right. Is there additional capacity here? Allows a city or county to expand the use of funds from the housing and related services tax for the rehabilitation of existing affordable housing units, including emergency, transitional, and supportive housing, and to use the remaining funds for rental assistance. This part also allows counties or cities to enter into interlocal agreements with one or more counties, cities, or public housing authorities to issue bonds secured by the pooled tax distributions from the housing and related services sales and use taxes. This part expands the use of state-shared affordable and supportive housing tax revenue to include both new and existing affordable housing units. PART IV – PROPERTY TAX PRORATIONING 84.52.043, 84.52.010 Part IV removes the following from the $5.90 aggregate levy limit: - The separate public health clinic levy (established in Part VIII).- The separate mental health levy (established in Part IX).- The separate veterans’ fund levy (established in Part IX). Part IV also includes the separate public health clinic, mental health, and veterans’ fund levies within the Constitutional 1% limit and establishes a prorationing order for those levies under that limit. Part IV exempts 25 cents of a levy available to a fire protection district from the 5.90 aggregate levy limit. Takes effect beginning with property taxes due for calendar year 2027 SEE PARTS VIII and IX below Counties Allows certain property taxes included in part 8, 9, & 10 of this table) to exceed the $5.90 local maximum rate limit SEE PARTS VIII and IX below The law limits levies with the $5.90 aggregate limit, meaning the total of the rates for the regular levies of most local taxing districts cannot exceed $5.90 per $1,000 of assessed value. The Washington Constitution limits the total amount of regular property taxes imposed on an individual parcel of property to 1% of its market value Constitutional 1% limit). This equals $10 per $1,000 of market value. If the total rates exceed either the $5.90 aggregate limit or the Constitutional 1% limit, then the law reduces or eliminates the levies of certain taxing districts in a particular order through a process referred to as prorationing. PART V - EXCEEDING REGULAR PROPERTY TAX LEVY LIMITATIONS 84.55.050 Part V increases the maximum number of years that voters may authorize single-year levy increases from one to two, and from six to ten for multi-year annual levy increases. 7/1/2026 Property tax levy 'lid lift'. Cities, counties, & other local taxing districts EXISTING - Increases the 1-year limit on one-time voter- approved lid lifts to 2 years and increases the 6-year limit on multi-year voter-approved property taxes to 10 years A taxing district may ask its voters to authorize a property tax levy amount exceeding the limit factor, otherwise known as a "lid lift." Lid lifts may result in an increase in the limit factor for a single year or multi-year up to a maximum of six consecutive years. The result of an increase in the limit factor can temporarily or permanently affect future levy limit calculations. PART VI - SALES TAX ON RENTAL CARS 82.14.049 Part VI allows counties to use rental car tax revenues for criminal justice purposes.7/1/2026 Sales tax share Counties EXISTING - Expands uses of revenues for criminal justice purposes. Currently - Counties may impose a rental car tax to fund public sports facilities. SECTION RCW DESCRIPTION OF NEW AUTHORITY EFFECTI VE DATE MECHANIS M WHO CAN USE REVENUE - EXISTING OR NEW POTENTIAL Proposed Change) JEFFERSON COUNTY POTENTIAL CURRENT LAW AND FINE PRINT Part VII - FLOOD CONTROL ZONE DISTRICTS RECOVERY ASSISTANCE 86.15.080 Part VII allows a Flood Control Zone District to expend funds, or transfer funds to the county legislative authority in which the zone is located, for the purpose of providing county- administered flood recovery assistance to households and businesses damaged by a flood event occurring within the zone that is the subject of an emergency proclamation issued by the governor. 7/1/2026 Flood control district Governor- designated emergency flood zones Allows emergency flood zones to spend or transfer funds to a county for flood recovery to households and businesses damaged in a flood zone. The current flood control zone districts in Jefferson County have not yet levied. Countywide Flood Zone District, Res 94- 84; 3 Sub- zones: Brinnon Res 96-84), Big Quilcene Res 96-84), Little Quilcene Res 45-97) Currently - A Flood Control Zone District is a special-purpose district that is created for undertaking, operating, or maintaining flood control projects, stormwater control projects, or groups of projects that are of special benefit to specified areas of the county. Part VIII - COUNTY PUBLIC HEALTH CLINIC PROPERTY TAX 84.52 (new)Part VIII allows counties to either levy a separate public health clinic levy in addition to their county's general property tax levy or allocate a portion of their county's general property tax levy to public health clinics. Either option allows a maximum rate of 5 cents per $1,000 of assessed value. The tax imposed must be used for operations, maintenance, and capital expenses of public health clinics. Part VIII exempts the public health clinics levy from the limit factor for the first year the county approves to impose the levy. Part VIII also removes the separate public health clinics levy from the $5.90 aggregate levy limit. 7/1/2026 Property tax Counties NEW - $0.05 / $1,000 of value. Allows new $0.05 property tax levy for the operation, maintenance, and capital expenses of public health clinics Public Health Clinics Currently - Counties cannot impose a property tax levy or earmark funds from the county general levy for public health clinics. The law limits property tax levies using a limit factor. For taxing districts with a population of less than 10,000, the limit factor is 101%. For all other districts, the limit factor is the lesser of 101% or 100% plus inflation. However, if inflation is less than 1%, taxing districts, except the state, that adopt a substantial need resolution can have a limit of up to 101%. The law limits levies with the $5.90 aggregate limit, meaning the total of the rates for the regular levies of most local taxing districts cannot exceed $5.90 per $1,000 of assessed value. PART IX – VETERANS’ ASSISTANCE PROPERTY TAX LEVY AND THE MENTAL HEALTH AND DEVELOPMENTAL DISABILITIES ASSISTANCE PROPERTY TAX LEVY 71.20.110, 73.08.080, 84.55.005 Part IX allows counties to either levy a separate mental health services levy in addition to their county's general property tax levy or continue to allocate a portion of their county's general property tax levy to mental health services. Either option requires a rate of 2.5 cents per $1,000 of assessed value. This part of the bill removes the provision allowing the mental health services levy to be modified based on an increase or decrease of the county's regular levy amount in the prior year. Part IX also allows counties to either levy a separate veterans' fund levy in addition to their county's general property tax levy or continue to allocate a portion of their county's general property tax levy to veterans' fund. Either option allows a maximum rate of 27 cents per $1,000 of assessed value. This part of the bill removes the provision allowing the veterans' fund levy to be modified based on an increase or decrease of the county's regular levy amount in the prior year. In addition, Part IX establishes a limit factor of the lesser of 101% or 100% plus inflation for the mental health services and veterans' fund levies, along with the county public health clinic property tax levy, except in a county with a population of less than 10,000, then 101%. Takes effect beginning with property taxes due for calendar year 2027. Property tax Counties NEW (VETERANS) - 0.27/$1000 of value. NEW (MENTAL HEALTH) 0.025/$1,000 of value. Exempts these levies from the 5.90 local aggregate rate limit and clarifies how the 101% annual levy growth limit applies to each Mental health services and services coordinating and providing for people with developmental disabilities (mental health services) receive an allocated portion of the county’s general property tax levy. The rate is 2.5 cents per $1,000 of assessed value. The rate may increase or decrease by the same percentage as the increase or decrease in the county's general property tax levy from the prior year. The veterans' fund) receives an allocated portion of a county’s general property tax levy. The rate must be between 1.125 cents and 27 cents per $1,000 of assessed value. The rate may increase or decrease by the same percentage as the increase or decrease in the county's general property tax levy from the prior year. The amounts levied for the mental health services and the veterans' fund reduce the overall amount of the county general property tax levy remaining for county expenses. PART X - FIRE PROTECTION DISTRICTS 52.02.160, 52.02.180, 84.55.092, 84.52.125, 52.14.140 If a city or town with a population of 500,000 or less creates a fire protection district on or after July 1, 2026, it must reduce its statutory maximum rate by the rate levied by the fire protection district. In addition, this bill allows a city or town to notify the public of a newly created fire protection district on its website or in a local newspaper and also allows additional notice by mail or any other method. 7/1/2026 Property tax Cities Allows single cities to establish voter-approved fire protection districts without giving up city tax revenue authority (See HB 2224) A city or town may create a fire protection district with the same boundaries as the city or town. They must notify the public by putting a notice in a local newspaper for three consecutive weeks. Voters must also approve the creation of the fire protection district. The city or town may propose property taxes as a source of revenue for the fire protection district. If the fire protection district levies a property tax, the city or town must reduce its general fund levy by the total amount levied in the first year by the fire protection district. This reduced amount will become the new highest lawful levy for the city or town and will be used for future levy limit calculations. Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight,Deputy Clerk of the Board DATE: April 27,2026 SUBJECT: PROCLAMATION re: Proclaiming May 2026 as Amyotrophic Lateral Sclerosis Awareness Month STATEMENT OF ISSUE: Amyotrophic Lateral Sclerosis, also commonly known as Lou Gehrig's disease, is a progressive fatal neurodegenerative disease in which a person's brain loses connection with their muscles, slowly reducing a person's ability to walk,talk, eat, and eventually breathe. Thousands of new amyotrophic lateral sclerosis ALS) cases are reported every year, and estimates show that every 90 minutes, someone is diagnosed with ALS and someone passes away from ALS. Amyotrophic Lateral Sclerosis Awareness Month provides an opportunity to increase public awareness of the dire circumstances of people living with ALS, acknowledge the terrible impact this disease has on those individuals and their families, and support research to eradicate this disease. FISCAL IMPACT There is no fiscal impact RECOMMENDATION: Approve Proclamation re: PROCLAMATION re: Proclaiming May 2026 as Amyotrophic Lateral Sclerosis Awareness Month REVIEWED BY: C- c 1Jos . Peters, County Administrator Date PROCLAMATION Amyotrophic Lateral Sclerosis Awareness Month WHEREAS, amyotrophic lateral sclerosis, also commonly known as Lou Gehrig's disease, is a progressive fatal neurodegenerative disease in which a person's brain loses connection with their muscles, slowly reducing a person's ability to walk, talk, eat, and eventually breathe; and WHEREAS, thousands of new amyotrophic lateral sclerosis(ALS) cases are reported every year, and estimates show that every 90 minutes, someone is diagnosed with ALS and someone passes away from ALS; and WHEREAS, on average, patients diagnosed with ALS survive only two to five years from the time of diagnosis; and WHEREAS, the exact causes of ALS are unknown and there is no known cure for ALS; and WHEREAS, people who have served in the military are more likely to develop ALS and die from the disease than those with no history of military service; and WHEREAS, securing access to new therapies, durable medical equipment, and communication technologies is of vital importance to people living with ALS; and WHEREAS, clinical trials play a pivotal role in evaluating new treatments, enhancing quality of life, and fostering assistive technologies for those living with ALS; and WHEREAS, the ALS Association is the largest philanthropic funder of ALS research globally and has committed more than $154 million to support more than 550 projects across the United States and 18 other countries; and WHEREAS, the ALS Association is committed to make ALS livable and cure it for everyone, everywhere; and WHEREAS, Amyotrophic Lateral Sclerosis Awareness Month provides an opportunity to increase public awareness of the dire circumstances of people living with ALS, acknowledge the terrible impact this disease has on those individuals and their families, and support research to eradicate this disease; NOW, THEREFORE, BE IT RESOLVED THAT Jefferson County Board of Commissioners hereby proclaim the month of May 2026 as ALS Awareness Month. Amyotrophic Lateral Sclerosis Awareness Month We encourage all County residents all Americans to join in supporting ALS research,advocating for increased funding,and standing in solidarity with those affected by this relentless disease. PROCLAIMED this 27th day of April, 2026. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heather Dudley-Nollette, Member Carolyn Gallaway, CMC, Clerk of the Board Heidi Eisenhour, Member Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Deputy Clerk of the Board DATE: April 27, 2026 SUBJECT: PROCLAMATION re: Proclaiming May 3-9,2026 as National Correctional Officers Week STATEMENT OF ISSUE: The United States Congress,through Public Law 99-611, designated the week beginning May 3, 1987, as"National Correctional Officers Week,"and authorized the President to issue a proclamation in observance of this event. Correctional officers working in jails and prisons are entrusted with the safety, containment, and control of more than 600,000 incarcerated individuals nationwide. Correctional officers face daily physical and emotional demands requiring constant vigilance, professionalism,and resilience, often under the persistent threat of danger. Despite these challenges, correctional personnel remain committed to improving the conditions of confinement and upholding standards of dignity, safety, and accountability. FISCAL IMPACT There is no fiscal impact to Jefferson County. RECOMMENDATION: Approve Proclamation re: Proclaiming May 3-9, 2026 as National Correctional Officers Week REVIEWED BY: I ida/?6 Jost. e_•rs, County Administrator Date PROCLAMATION HONORING NATIONAL CORRECTIONAL OFFICERS WEEK WHEREAS, no group of Americans has a more difficult or less publicly visible responsibility than the dedicated men and women who serve in our correctional facilities; and WHEREAS, correctional officers working in jails and prisons are entrusted with the safety, containment, and control of more than 600,000 incarcerated individuals nationwide; and WHEREAS, these professionals must protect those in their custody from violence while also encouraging the development of skills and attitudes that support successful reintegration into society; and WHEREAS, correctional officers face daily physical and emotional demands requiring constant vigilance,professionalism, and resilience, often under the persistent threat of danger; and WHEREAS, despite these challenges, correctional personnel remain committed to improving the conditions of confinement and upholding standards of dignity, safety,and accountability; and WHEREAS, the United States Congress, through Public Law 99-611, designated the week beginning May 3, 1987, as"National Correctional Officers Week," and authorized the President to issue a proclamation in observance of this event; and WHEREAS, it is fitting and proper to recognize correctional officers at all levels of government for their essential service and invaluable contributions to the safety and well-being of our communities; NOW, THEREFORE, BE IT PROCLAIMED that the Jefferson County Board of County Commissioners hereby proclaims the week of May 3-9, 2026 as NATIONAL CORRECTIONAL OFFICERS WEEK and calls upon all residents of Jefferson County to acknowledge the dedication, professionalism, and service of correctional officers and to observe this week with appropriate respect and appreciation. PROCLAIMED this 27th day of April, 2026. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heather Dudley-Nollette, Member Carolyn Gallaway, CMC, Clerk of the Board Heidi Eisenhour, Member