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HomeMy WebLinkAboutM110810 ",- , District No.1 Commlssloner: Phil Johnson District No.2 Commlssloner: David W. Sullivan District No.3 Commlssloner: John Austin County Administrator: Philip Morley Clerk of the Board: Lorna Delaney MINUTES Week of November 8, 2010 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner John Austin. PUBliC COMMENT PERIOD: The following co=ents were made by citizens in attendance at the meeting and reflect their personal opinions: The "winner take all" elections have left many people in the County unrepresented especially in the third Commissioner District and that is a concern; Commissioner Austin was congratulated on his election victory and it was a vote of confidence by the people of the County in what the Commissioners are doing; a financial disaster is just starting and the next 2 years will be very hard; people in District 2 and 3 are being represented well by Commissioner Austin because of the help that he has provided residents; there is a fundamental flaw in the commissioner district organization of Jefferson County which means that district 3 voters are disenfranchised and that needs to be corrected; the approval of a quarterly budget extension is troubling because the County needs to adjust operations to live within the means of the County and it isn't by the approval of budget appropriations; a congratulations was given to everyone that ran for office whether they won or lost because they are willing to stand up for what they believe; an error that was made in the payment of a mileage reimbursement for Commissioner Johnson was a mistake that shouldn't have been made. APPROV ALAND ADOPTION OF THE CONSENT AGENDA: Commissioner Austin moved to delete items 1 and 3 and to approve the balance of the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. DELETED: Agreement: Jefferson County Solid Waste Facility Boundary Fence Project; 10 the Amount of $43,561.15; Jefferson County Public Works; KIWI Fence Company (Appproved later in Minutes) 2. AGREEMENT: Shared Resource Conservation Manager Program; In the Amount of $117,00.00; Jefferson County Public Works; Puget Sound Energy 3. DELETED: Agreement Project No. 301 594 1839: Design Services, Jefferson County Courthouse Roof Stabilization Project; 10 the Amount of$170,000.00; Jefferson County Public Works; BOLA Architecture & Planning (Approved later in Minutes). 4. AGREEMENT: Management Services for Economic Development; In the Amount of $25,000.00; Jefferson County WSU Extension; Washington State University 5. AGREEMENT: Noxious Weed Control; In the Amount of $3,800.00; Jefferson County WSU Extension; Eve Dixon Approval of Mmutes: Chairman Sullivan noted that a correction is needed on page 2 (under his co=ents in the Commissioners briefing) to change Peninsula Development Corporation to Page 1 '-' Commissioners Meeting Minutes: Week of November 8, 2010 ~ \.\,'" ~~ ~ .....~ Peninsula Development District. Commissioner Austin moved to approve minutes with this correction. Commissioner Johnson seconded the motion which carried by a lInllnimous vote. PROCLAMATION; Proclaiming November 12 -18,2010 as Jefferson County Community Foundation Week: The Chair read the proclamation. Commissioner Johnson moved to approve the proclamation. Commissioner Austin seconded the motion which carried by a unanimous vote. David Goldsmith introduced Ann Steiner with the foundation and explained that the foundation works for the future of the community by providing endowments to non-profit groups. Karen Nichols, President of the Foundation was introduced and reported that Debbie Steel and David Goldsmith serve on the Foundation Board. Project AGREEMENT Amendment to add Jefferson County as Secondary Sponsor; Jefferson Land Trust Mid Hood Canal, Dosewallips and Duckabash Acquisition: Tarni Pokorny, Public Health Environmental Health Specia1ist, explained that this request is to make Jefferson County a secondary sponsor to a Salmon Recovery Funding Board project called the mid Hood Canal, Dosewallips and Duckabush land acquisition (RCO Grant #09-l630A.) This project sponsored by the Land Trost would protect 44.5 acres of flood plain and side channels in the lower Dosewallips and Duckabush watersheds though fee simple acquisition and/or conservation easements. All acquisitions would be from willing sellers and there are 3 properties involved. The total value of this project is $504,582 and of that 15% ofland value is in-kind match. The matching County property is a parcel on the Dosewallips that was acquired in 2007 with restricted Secure Rural Schools Title ill funds. Approximately $135,000 in land value will remain on the books from the acquisition to be used for potential match for acquisition of additional flood plain projects in the mid Hood Canal area. Both of these watershed are important habitat for ESA threatened Hood Cana1 summer Chum and Puget Sound Chinook and the acquisition of the property Was approved by the Hood Canal Coordinating Council. The acquisition of flood plain properties in these areas is also listed as a high priority in the County Comprehensive Flood Hazard Management Plan adopted by the Board in 2009. Secondary sponsorship of this project would involve no monetary impact to the County for this project and the amendment does not place any new obligations on the County beyond the matching land value. These parcels will remain in County ownership and the Jefferson Land Trost will need no further assistance in making these acquisitions. Sarah Spaeth, Jefferson Land Trost, reported that the Land Trost applied for the Salmon Recovery Board grant last year and this project ranked number 3 in this region. It ranked high because of the habitat values for the ESA listed species. Having the County's co-sponsorship of this grant is the best way for the Land Trost to move forward with this grant. Philip Morley pointed out that the funding for this acquisition came from Secure Rural School Title ill funds and this project uses in-kind local match for this grant. Commissioner Austin moved to approve the agreement amendment as submitted. Commissioner Johnson seconded the motion which carried by a lmllnimous vote. Page 2 ... . Commissioners Meeting Minutes: Week of November 8, 2010 ~c,,~ ~ .',...-, AGREEMENT Project No. 301 5941839: Design Services, Jefferson County Courthouse Roof Stabilization Project; Jefferson County Public Works; BOLA Architecture & Planning (Item 3 on Consent Agenda): County Administrator Philip Morley reviewed this agreement for the Courthouse roof stabilization project and explained that this project will be done through the Construction and Renovation Fund. Gordon Ramstrom, Architectural Projects Planner for the Public Works Department, reported that the project is to stabilize the main roof of the Courthouse which was identified as the second worst structural problem with the Courthouse in 2004. This is seismic upgrading and for remedial actions to address structuraI deficiencies in the roof and is a life safety and property protection project Some of the funding is on a short time line. Anne Sears, Budget Consultant, explained that the financing comes from two grants; one from the Washington Trust and the second one is from the State Historical Society. With the last grant the County would invest $291,000 offunds to use $690,000 of grant funds. Gordon Ramstrom added that the project can be adjusted or stopped depending on the grants that are actually received. There is a need to use the $300,000 grant before June 30, 2011 which is why this needs to be done now. Anne Sears added that she has done a review of the Capital program financing for the next 20 years and found that there are bonds that will be retired in 2013 which will allow more funding in the future for these projects. The Heritage Grant is subject to approval in the State budget. Commissioner Johnson added that the work to be done to the Courthouse grounds includes not only landscaping but also foundation work to stabilize the building. Commissioner Sullivan noted that the previous Board started these projects and initiative funding of the projects through grants. Commissioner Johnson moved to approve the agreement as presented. Commissioner Austin seconded the motion which carried by a lmllnimous vote. HEARING: Ordinance No. 06-1025-10 Re-EstabIishing a Moratorium on Adult Businesses: Department of Co=unity Development Associate P1armer, David Wayne Johnson, noted that this is a required public hearing on the six month extension of the moratorium on sexuaIIy oriented adult businesses that was passed on October 25,2010. Staffhas decided that this will be sent back to the Planning Commission to refine business licensing requirements so no action is required by the Board at this time. Philip Morley suggested that if this matter comes back to the Board before the moratorium expires another public hearing will be held. The Chair opened the public hearing. Hearing no co=ents for or against the moratorium on adult businesses. The Chair closed the public hearing. AGREEMENT: Jefferson County Solid Waste Facility Boundary Fence Project; Jefferson County Public Works; KIWI Fence Company (Item 1 on Consent Agenda): Commissioner Johnson asked what the break is for using the Small Works Roster bid process? Philip Morley reported that he checked Title 3 of the County Code and the upper limit for use of the Small Works Roster is $100,000. Commissioner Johnson moved to approve the agreement as submitted. Commissioner Austin seconded the motion which carried by a lmllnimous vote. Page 3 .~.~ . Commissioners Meeting Minutes: Week of November 8, 2010 ~.<. ~~ '" 2010 Third Quarter BudgetAppropriations/Extensions; Various County Departments (Hearing Held on November 1, 2010): Philip Morley reported that the Board had questions on some of the requests submitted for budget appropriations/extensions. The extension for Parks and Recreation was questioned and detail has been provided. The summary sheet for the extension includes the line items of the overall budget that are being amended, Commissioner Austin moved to approve RESOLUTION NO. 47-10 ordering the budget appropriations/ extensions as requested for the Sheriff's Office; WSU Extension; Treasurer's O&M Fund; Veterans ReliefFundParks and Recreation Fund; Capital Improvement Fund; Solid Waste Fund; and Solid Waste Equipment Reserve Fund. Commissioner Johnson seconded the motion. Philip Morley reported that earlier in the year there was a significant budget extension for the General Fund with no corresponding revenue which was due to the Pierce case. Other than that he is not aware of any extension that have drawn down the General Fund, fund balance. He added that he does anticipate one more appropriation from the General Fund in the fourth quarter for Veterans Relief. This Fund has been drawn down due to greater need during this economic downturn. The County has an obligation to support the Veterans that have served our country and we have a Board that reviews each request for relief from this fund. The Chair called for a vote on the motion. The motion carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners and the County Administrator each provided updates on the following items: Commissioner Austin reported that the Hood Canal Coordinating Council achievement awards meeting went well and the Chair (Commissioner Johnson) did a very good keynote address; there will be Veterans Dlo/ observances at the American Legion Thursday at 10:30 a.m. and there will be a ceremony honoring Marvin Shields the only Navy CB to receive the Congressional Medal of Honor. He will be attending the State Board of Health meeting on Wednesday. Commissioner Johnson noted that it was impressive to see the amount of restoration work people have done in the Hood Canal and the Hood Canal CoorcHna1ing Council would like to expanded to include. representation for shellfish and other aquatic business owners. Chairman Sullivan noted that he attended the ceremony for the Protection Island Reserve. This Reserve does not restrict people from fishing around Protection Island but it does protect the feeding grounds which should improve fishing. He suggested that the Commissioners Community Input meetings around the County need to be started again especially in the West End. County Administrator Philip Morley commented on items that were raised by citizens during public comment. The meeting was recessed at the conclusion of the morning business and reconvened at 1:38 p.m. All three Commissioners were present. COUNTY ADMINISTRATOR BRIEFING: The following items were reviewed by the County Administrator during the briefing session: . Calendar Coordination . 2011 Budget Page 4 ~--'" . -! Commissioners Meeting Minutes: Week of November 8, 2010 .~' " . Miscellaneous Items NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at 3:20 p.m. until the next regularly scheduled meeting or properly noticed special meeting. Commissioner Johnson seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS J~. ~ ~~ Page 5