HomeMy WebLinkAboutCONSENT Accessibility grant - ADA playground Blue Heron 615 Sheridan Street
Port Townsend, WA 98368
gene son www.JeffersonCountyPublicHealth.org
Consent Agenda
Public Healt
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Josh D. Peters, County Administrator
FROM: Apple Martine, Jefferson County Public Health Director
Bonnie Obremski, Intellectual and Developmental Disabilities (IDD) Coordinator
DATE: /lrj Gtc, 7 c Z(i 2(.
SUBJECT: Agenda item — Five (5) Professional Services Agreements between Jefferson
County and the Washington State Employment Security Department (ESD) for
services that increase the accessibility of a variety of public resources throughout
the county; 1-year terms beginning on dates of execution. Total sum of all 5
agreements: $30,151.96.
STATEMENT OF ISSUE:
Jefferson County Public Health, Intellectual and Developmental Disabilities Program, requests Board approval
of 5 (five) agreements between Jefferson County and the Washington State Employment Security
Department (ESD) for the following accessibility projects: Universal and accessible play equipment at
Chetzemoka Park ($4,749.49); Disabled Hikers Guides to Jefferson County parks ($6,500); Accessible
seating for Jefferson County Museum of Art and History ($3,250); Upgrades for the Larry Scott Trail ADA
facilities ($5,742.98); Improvements to the ADA accessibility at the Blue Heron Middle School and the general
Port Townsend community ($9,909.49).
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
The Jefferson County Accessible Community Advisory Committee (ACAC), managed by the Jefferson County
Intellectual and Developmental Disabilities Coordinator, partnered with the ESD to disperse state funds
dedicated to improving the accessibility of public resources. As a result of that partnership, the ESD is
entering into agreements with Jefferson County to disperse those funds to support these five accessibility
projects. (See correlating agenda request for agreements between Jefferson County and the agencies
managing each accessibility project).
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
DD-26-021 ESD ACAC-City of PT;DD-26-022 ESD ACAC-Disabled Hikers;DD-26-023 ESD ACAC-JeftCo Historical;DD-26-024 ESD ACAC-Peninsula Trails;DD-26-025 ESD ACAC-PT
School District
FISCAL IMPACT/COST BENEFIT ANALYSIS:
The five agreements with the ESD will align with and fund the concurrent five agreements with the agencies
managing each accessibility project.
RECOMMENDATION:
JCPH management requests approval of these agreements.
REVIEWED BY:
D(WK 1-1 (3-6119L
Josh D. Peters, County Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: WA Employment Security Department Contract No: DD-26-025 ESD ACAGPT School District
Contract For: ADA Equip Blue Heron Middle School Term: One year from DOE
COUNTY DEPARTMENT: Public Health
Contact Person: Bonnie Obremski
Contact Phone: x410
Contact email: BonnieO@co.jefferson.wa.us
AMOUNT: $9,909.49 PROCESS: — Exempt from Bid Process
Revenue: $9,909.49 Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: No Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund # 127 RFP or RFQ
Munis Org/Obj 12768093 Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES OMPLINCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: N/A:Fl -L._, ' /
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS N T BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: [nilN/A: ri
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 4/28/2026.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 4/22/2026.
DPA Luther reviewed and approved on 04/22/2026
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
- Employment Security Department
WASHINGTON STATE
P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046
CONTRACT K9067
Between
WASHINGTON STATE EMPLOYMENT SECURITY DEPARTMENT
And
JEFFERSON COUNTY, WASHINGTON
CONTRACT INFORMATION
Contract start date Contract end date Contract amount Authorization
Upon Execution One year from the $9,909.49 Chapter 39.34 RCW
date of execution
Purpose
In accordance with the Accessible Communities Advisory Committee (ACAC), this agreement provides
state funding to assist in the completion of the County project identified herein.
PARTIES:
Jefferson County, WA (County)
Address Business registration or UBI County Vendor Number
615 Sheridan, Port Townsend, WA 98368 161-001-169 SWV0002430
Contract Manager CM Phone CM Email
Bonnie Obremski 360-385-9410 BonnieO@co.jefferson.wa.us
Employment Security Department(ESD)
Contact Address Division
212 Maple Park Ave. SE, Olympia, WA 98501 Human Resources
Contract Manager CM Phone CM Email
Elaine Stefanowicz 360-890-3774 elaine.stefanowicz@esd.wa.gov
ATTACHMENTS: This Contract includes the following attachment(s)and document(s) incorporated herein
Exhibit A—Statement of Work
Exhibit B - Budget
The terms and conditions of this Contract are an integration and representation of the final, entire and exclusive
understanding between the parties superseding, all previous agreements, writings, and communications, oral or
otherwise, regarding the subject matter of this Contract. The parties signing below represent that they have read
and understand this Contract, and have the authority to execute this Contract.
Jefferson County Date Employment Security Department Date
Name Name
Greg Brotherton Elizabeth Gordon
Title Title
Chair, Board of County Commissioners
Approved as to fo-m only Date
04/22/2026
Jeremia B. ther
Deputy Prosecuting Attorney
OD-26-025
Employment Security Department
WASHINGTON STATE
P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046
This Contract is between the Washington State Employment Security Department,
hereinafter called "ESD", and Jefferson County, hereinafter called "County." ESD and
County may also be individually referred to as Party, or jointly referred to as Parties.
The Parties hereby mutually agree as follows:
1. PURPOSE
With the passing of the Accessible Communities Act, the Legislature found that
Washington State residents with disabilities continue to face barriers that could be
easily eliminated. Through this legislation, counties have the opportunity to form
county Accessible Community Advisory Committees and develop projects in their
communities that will increase the disability awareness and accessibility of their
county. Once these projects are developed and approved by the Governor's
Committee on Disability Issues and Employment (GCDE), counties can receive funds
to carry out these projects. Counties are eligible to apply for funding for other
approved projects when a prior project is completed.
This purpose of this Agreement is to set out the terms and conditions for the State of
Washington to assist the county and provide funding for the projected identified
herein.
2. AUTHORIZATION
This Contract is authorized in accordance with Chapter 39.34 RCW — Interlocal
Cooperation Act, and further in accordance with the Governor's Committee on Disability
Issues and Employment (GCDE).
TERMS AND CONDITIONS:
3. CONTRACT TERM
The term of this Agreement starts on the date of execution and ends one year from the
date of execution. Parties may agree to modify the term upon issuance of a mutually
executed amendment.
4. STATEMENT OF WORK
The statement of work is attached hereon as Exhibit A - Statement of Work. County
shall furnish the necessary personnel, equipment, material and/or services and
otherwise do all things necessary for or incidental to the performance of the work and
the full completion of the project therein.
5. COMPENSATION
The County estimated the State's supplemental cost for accomplishing the work
herein to be $9,909.49. ESD will reimburse County for its expenditures and costs in
the amount of$9,909.49.
The allocation of the cost breakdown is on Exhibit B.
Payment by ESD for reimbursement on the satisfactory performance of the work may
not exceed the above-noted amount unless the parties mutually agree in writing to a
higher amount prior to the commencement of any work which causes the maximum
payment to be exceeded.
Washington Employment Security Department- ESD Contract#K9067 Page 2
_r Employment Security Department
AEI WASHINGTON STATE
P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046
6. BILLING PROCEDURE
The County must submit invoices monthly or upon completion of the project for services
performed under this Contract on an Invoice Voucher (Form A-19), or similar invoice.
Invoices must include such information as necessary for ESD to determine the exact
nature of all expenditures, and goods or services provided to and received.
Each invoice must clearly indicate the Contract number herein. The invoice document
must be submitted to:
Employment Security Department
Attention: Vendor Payments
PO Box 9046
Olympia, WA 98507
Or one electronic copy of invoice document to:
VendorPaymentsesd.wa.qov, with a copy sent to ESD's Contract Manager.
ESD will pay the County for completed and approved work within thirty (30) days of
receipt of invoice.
7. REPORTING
The County shall provide the ESD Contract Manager quarterly status report(s) on the
updated performance. Reports are to be submitted via email to the ESD contract
manager.
8. AMENDMENTS
This Agreement may be amended. Amendments are not binding unless they are in
writing and executed by personnel authorized to bind each respective party.
9. CONTRACT MANAGEMENT
Each respective Contract Manager listed on page one is the designated person for
the general management of this Contract, to include receiving all communications and
notices related to the contract. All correspondence and all legal notices from either
party will be deemed as being properly sent to the other party if made by emailing
said written communication to the other party's identified Contract Manager.
Each party is required to notify the other manager in writing within three business
days of any changes to that party's Contract Manager's information. Contract
Managers may be changed through administrative notice to the other party, and do
not require a full amendment.
10. DISPUTES
Parties will request intervention by the Governor, as provided by RCW 43.17.330, in
which event the Governor's process will control.
11. DUPLICATION OF BILLED COSTS
County shall not bill ESD for costs if County is being paid by another funding source for
these same costs.
Washington Employment Security Department-ESD Contract#K9067 Page 3
Employment Security Department
WASHINGTON STATE
P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046
12. ELECTRONIC SIGNATURES, COUNTERPARTS, AND DELIVERY
The parties agree that this Agreement may be executed in multiple counterparts, each
of which is deemed an original and all of which constitute only one agreement; and
that electronic signature, or e-signature, of this Agreement shall be the same as
execution of an original ink signature; and that E-mail, electronic, or facsimile delivery
of a signed copy of this Agreement shall be the same as delivery of an original.
13. GOVERNANCE
This Contract shall be construed and interpreted in accordance with the laws of the
state of Washington and the venue hereunder will be in the Superior Court for
Thurston County.
In the event of an inconsistency in this Contract, unless otherwise provided, the
inconsistency is resolved by giving precedence in the following order:
1. Applicable Federal and Washington State Statutes and Regulations.
2. All terms and conditions herein.
3. Any attachments in their descending alphabetical order.
4. Any other material incorporated herein by written reference.
14. INDEMNIFICATION
Each party to this agreement is responsible for its own acts and/or omissions and
those of its officers, employees and agents.
To the extent permitted by law, each party will hold the other harmless from costs,
damages, or expenses arising from this agreement and based upon the negligence or
non-compliance of the party.
15. INDEPENDENT CAPACITY
Each Party retains its independent capacity as a self-governing public agency under
this agreement. No additional partnering entity is established herein.
16. INSURANCE REQUIREMENTS
Each Party warrants that they are insured under a Self-Insured Liability Pool or have
commercial insurance that will protect against any damage claims that might result
from performing under this contract. Said insurance must be for such amounts as are
prudent and customary for a government entity.
17. RECORDS, DOCUMENTS AND REVIEW
Maintenance of Records: Unless otherwise specified in the Contract, all books,
records, documents, and other materials relevant to this Agreement will be retained
for six (6) years after expiration of this Contract. Each party will utilize reasonable
security procedures and protections to assure records and documents provided by
the other party are not erroneously disclosed to third parties.
Review of Records: County shall grant ESD, and its designees full access to and the right
to examine and copy any or all books, records, papers, documents and other material
regardless of form or type which are pertinent to the performance of this Contract, or
reflect all direct and indirect costs of any nature expended in the performance of this
Washington Employment Security Department-ESD Contract#K9067 Page 4
Zr--- Employment Security Department
WASHINGTON STATE
P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046
Contract. Access must be available at all reasonable times not limited to the required
retention period but as long as records are retained, and at no additional cost to ESD.
18. SEVERABILITY
The provisions of this Agreement are intended to be severable. If any term or
provision is illegal or invalid for any reason whatsoever, such illegality or invalidity
shall not affect the validity of the remainder of this Agreement provided that the
remaining provisions can be given effect without the illegal or invalid provision.
19. TERMINATION AND SUSPENSION
ESD, upon providing written notice, may terminate or suspend this Agreement, in
whole or in part for convenience, or based upon the potential breach of terms by the
County.
If this Contract is terminated, ESD shall be liable only for final payment for services
rendered or expenses incurred prior to the effective date of termination.
20. WAIVER
A failure by either party to exercise its rights under this Agreement does not preclude
that party from subsequent exercise of such rights and does not constitute a waiver of
any other rights under this Agreement, unless stated to be such in a writing signed by
an authorized representative of the party and attached to the original Agreement.
Washington Employment Security Department- ESD Contract#K9067 Page 5
r Employment Security Department
WASHINGTON STATE
P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046
EXHIBIT A
STATEMENT OF WORK
JEFFERSON COUNTY
ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC)
ACCESSIBILITY AT BLUE HERON MIDDLE SCHOOL AND IN THE PORT
TOWNSEND COMMUNITY
Project
Improve ADA accessibility at the Blue Heron Middle School and Port Townsend
Community.
Overview
1. Blue Heron Middle School (BHMS) is adding an accessible playground and
need accessible seating. They would like to purchase two Anova recycled
plastic ADA Picnic Tables, added to the BHMS playground.
2. To purchase an Access Trax for student use during field trips and for the
public to use at events/festivals and throughout other areas of our community
such as trails that are not paved, wetlands such as Snow and Salmon Creek
areas, and area beaches.
Timeline
It will take approximately one year to complete the project.
Resources required
Cost
$9,909.49
Cost is for the budget in Exhibit B.
Employment Security Department-ESD Contract#K9067 Page 6
Exhibit A—Statement of Work
Employment Security Department
WASHINGTON STATE
P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046
EXHIBIT B
BUDGET
JEFFERSON COUNTY
ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC)
ACCESSIBILITY AT BLUE HERON MIDDLE SCHOOL AND IN THE PORT
TOWNSEND COMMUNITY
Costs:
1. Two of the Anova recycled plastic ADA Picnic Tables, added to the BHMS
playground during the spring of 2026. $3220 for two tables, shipping/handling
$1689.98 and tax $461.51.
2. 2 60-foot sections of Access Trax, a total of 40 mats (Trax and accessories at
$3160 and shipping and handling estimate at $378)
3. Personnel to assemble the items: $1,000.
Total. $9,909.49
In-Kind Donations:
The Jefferson County Community Tool Library will provide the infrastructure
needed to store and loan items to the public.
Washington Employment Security Department-ESD Contract#K9067 Page 7
Exhibit B—Budget