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HomeMy WebLinkAbout050426A AGENDA PACKET1 AGENDA Jefferson County Board of Commissioners Regular Meeting – Monday, May 4, 2026 at 9:00 a.m. This is a Hybrid meeting: Virtual and In-Person Attendance at Jefferson County Courthouse – Commissioners’ Chambers 1820 Jefferson Street, Port Townsend, WA Heather Dudley-Nollette, District 1 | Heidi Eisenhour, District 2 | Greg Brotherton, District 3 – Chair To view Agenda items, meeting materials and comments received, click here: www.co.jefferson.wa.us – Services Laserfiche Web Portal (username and password is: public)– Board of Commissioners – BOCC Agenda Packets 2026 Weekly Agenda Items – Month of the meeting – Day of the meeting You can join this meeting by using the following methods: In the event of technical difficulties, at least one of the methods above will be accessible to the public. Please try all methods first before calling 360-385-9100 to report any issues. Individuals may provide Public Comment using the following methods: Video: Refer to meeting instructions above Audio-only: Refer to meeting instructions above Email: You may submit comments/correspondence to us at: jeffbocc@co.jefferson.wa.us up through 11:59 p.m. the day before the meeting. Public Comment Periods are dedicated to listening to the public. Each person may address the Board one time during these periods. To ensure equal opportunity for the public to comment, all comments shall be limited to 2 or 3 minutes per person, depending on the volume of public in attendance. Some Agenda items may have additional Public Comment Periods – these comment periods are for listening to comments specific to that Agenda item. The Chair may add additional Public Comment Periods throughout the meeting. 9:00 a.m. CALL TO ORDER 9:01 a.m. PUBLIC COMMENT PERIOD – ALL TOPICS Zoom Meeting: https://zoom.us/j/93777841705 This option will allow you to join the meeting live. You will need to enter an email address. If you wish to provide public comment, click on the hand icon at the bottom of the screen to “raise your hand.” Participation will be up to the Chair and Clerk Audio-only: Dial: 1-253-215-8782 and use Webinar ID: 937-7784-1705# This option will allow you to listen to the meeting live. If you wish to provide public comment, press *9 to “raise your hand.” Participation will be up to the Chair and Clerk Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384. If you need special accommodations, please contact our office 24 hours in advance. In-person: You are welcome to join this meeting in-person. Agenda: May 4, 2026 2 No set time APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda, at the request of any of the Commissioners). 1. CALL FOR BIDS re: Phase 4 – Northwest School of Wooden Boatbuilding and Star Marine On-site grinder pump installation for the PHUGA Sewer System; Bid opening scheduled for June 5, 2026 at 2:00 p.m. in the Commissioners Chambers located at 1820 Jefferson Street, Port Townsend, WA 98368 2. RESOLUTION NO. ___ re: In the Matter of Providing Consent for Jefferson Land Trust to Convey Two Properties to Washington Department of Fish and Wildlife as Partial Implementation of the Lower Chimacum Creek Mainstem Acquisitions Conservation Futures Fund Project (2023) 3. RESOLUTION NO. ___ re: Construct a road on a portion of public Right-of-Way known as W. Foster Street 4. INTERLOCAL AGREEMENT re: Access to Tuberculosis medication; No cost; Public Health; Washington State Department of Health 5. INTERLOCAL AGREEMENT re: Jail services; $45,000 per year/per inmate; Jefferson County Sheriff’s Office; City of Bremerton 6. AGREEMENT re: Increasing accessibility of public resources – ADA Play equipment at Chetzemoka Park; $4,749.49; Public Health; Washington State Employment Security Department 7. AGREEMENT re: Increasing accessibility of public resources – Disabled hikers guides for Jefferson County; $6,500; Public Health; Washington State Employment Security Department 8. AGREEMENT re: Increasing accessibility of public resources – ADA Chair for Jefferson County Museum of Art & History; $3,250; Public Health; Washington State Employment Security Department 9. AGREEMENT re: Increasing accessibility of public resources – ADA seating at Larry Scott Trail; $5,742.98; Public Health; Washington State Employment Security Department 10. AGREEMENT re: Increasing accessibility of public resources – ADA equipment at the Blue Heron Middle School; $9,909.49; Public Health; Washington State Employment Security Department 11. AGREEMENT re: Dedicated DUI Deputy; $203,012; Sheriff’s Office; Washington State Traffic Safety Commission 12. AGREEMENT, Amendment No. 1 re: Caswell-Brown Village - 2025 unspent funds; Adding 92,674 of unspent 2025 funds to 2026 award of $171,000 for a total of $263,674; County Administrator; OlyCAP 13. MEMORANDUM OF AGREEMENT, Amendment No. 1(A) re: 2026 WSU Employee Salary’ $224,713; WSU Extension; Washington State University 14. SUBRECIPIENT AGREEMENT re: Coordinated tobacco, vapor and marijuana product prevention strategies - West Coast Beach Cleanup; $2,300; Public Health; Port Townsend School Cleanup 15. ADVISORY COMMITTEE RESIGNATION re: Solid Waste Advisory Committee (SWAC); Agricultural Community Representative – Sierra Young 16. APPROVAL OF MINUTES: Regular Meeting Minutes of April 27, 2026, and Special Meeting Minutes of April 8, 2026 (Joint PIF), April 27, 2026 (Joint Finance), and May 1, 2026 (Parks levy) Agenda: May 4, 2026 3 REGULAR AGENDA: No set time PROCLAMATION re: Declaring May 2026 as Mental Health Awareness Month Patrick Johnson, NAMI President Val Phimister, NAMI Program Manager 9:45 a.m. MONTHLY PUBLIC HEALTH AND EMERGENCY MANAGEMENT UPDATE Dr. Allison Berry, Public Health Officer Willie Bence, Emergency Management Director 10:30 a.m. HEARING re: Disposal of surplus County property Eric Kuzma, Public Works Director No set time COMMISSIONERS BRIEFING SESSION No set time RECESS 1:30 p.m. AFTERNOON SESSION 1:30 p.m. to 2:00 p.m. EXECUTIVE SESSION with the County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), and Deputy Prosecuting Attorney re: Potential/Actual Litigation; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(i) DISCUSSION, POTENTIAL ACTION with PUBLIC COMMENT re: TOPIC OF THE EXECUTIVE SESSION 2:30 p.m. WORKSHOP re: Opioid Settlement funding Heather Dudley-Nollette, Commissioner Dist. 1 No set time ADDITIONAL DISCUSSION ITEMS No set time ADJOURNMENT (Adjourn by 4:30 p.m.) COMMISSIONERS MEETING SCHEDULE The Week of May 4, 2026 A snapshot of the meetings the Commissioners will be attending this week are notated below, and are subject to change. If you would like to get more information on these meetings, please contact the Commissioners’ Office at 360-385-9100 or send us an email at: jeffbocc@co.jefferson.wa.us Monday, May 4, 2026 9:00 a.m. BOCC Meeting Agenda: May 4, 2026 4 Tuesday, May 5, 2026 10:30 a.m. Shelter Operations Meeting – Greg 11:15 a.m. Shelter Coalition Meeting – Greg 2:00 p.m. Tourism Coordinating Council Meeting - Heather 5:30 p.m. Marine Resources Committee Meeting - Heidi Wednesday, May 6, 2026 7:30 a.m. PSP & GOIA Government to Government Boards and Partner Training – Heidi 2:30 p.m. Climate Action Committee Food Systems Work Group Meeting - Heather Thursday, May 7, 2026 9:00 a.m. Ecosystem Coordination Board – May Meeting – Heidi 10:00 a.m. 2026 O3A Council of Governments Meeting – Heather 11:00 a.m. Olympic Peninsula Tourism Commission – Monthly Meeting - Heather Friday, May 8, 2026 9:00 a.m. Olympic Region Clean Air Agency Meeting – Greg 11:00 a.m. Capital Facilities Planning Committee Meeting – Greg 4:00 p.m. OlyCAP’s 60th Birthday Party - Heather The County has various Boards and Committees that are subject to the Open Public Meetings Act (OPMA). Agendas for those meetings will be posted to the Jefferson County website calendar 24 hours prior to the start of the meeting. Agendas will contain information on how to provide public comment, meeting access, and meeting materials (if available). For more information, go to: www.co.jefferson.wa.us and click on the Calendar tab. COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 615 Sheridan Street Port Townsend, WA 98368 deneison www.JeffersonCountyPublicHealth.org Public He Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Apple Martine, Jefferson County Public Health Director Bonnie Obremski, Intellectual and Developmental Disabilities (IDD) Coordinator DATE: to 7 (f 2 o Z (2 SUBJECT: Agenda item — Five (5) Professional Services Agreements between Jefferson County and the Washington State Employment Security Department (ESD) for services that increase the accessibility of a variety of public resources throughout the county; 1-year terms beginning on dates of execution. Total sum of all 5 agreements: $30,151.96. STATEMENT OF ISSUE: Jefferson County Public Health, Intellectual and Developmental Disabilities Program, requests Board approval of 5 (five) agreements between Jefferson County and the Washington State Employment Security Department (ESD) for the following accessibility projects: Universal and accessible play equipment at Chetzemoka Park ($4,749.49); Disabled Hikers Guides to Jefferson County parks ($6,500); Accessible seating for Jefferson County Museum of Art and History ($3,250); Upgrades for the Larry Scott Trail ADA facilities ($5,742.98); Improvements to the ADA accessibility at the Blue Heron Middle School and the general Port Townsend community ($9,909.49). ANALYSIS/STRATEGIC GOALS/PROS and CONS: The Jefferson County Accessible Community Advisory Committee (ACAC), managed by the Jefferson County Intellectual and Developmental Disabilities Coordinator, partnered with the ESD to disperse state funds dedicated to improving the accessibility of public resources. As a result of that partnership, the ESD is entering into agreements with Jefferson County to disperse those funds to support these five accessibility projects. (See correlating agenda request for agreements between Jefferson County and the agencies managing each accessibility project). Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community DD-26-021 ESD ACAC-City of PT;DD-26-022 ESD ACAC-Disabled Hikers;DD-26-023 ESD ACAC-JeffCo Historical;DD-26-024 ESD ACAC-Peninsula Trails;DD-26-025 ESD ACAC-PT School District FISCAL IMPACT/COST BENEFIT ANALYSIS: The five agreements with the ESD will align with and fund the concurrent five agreements with the agencies managing each accessibility project. RECOMMENDATION: JCPH management requests approval of these agreements. REVIEWED BY: DI I a-,h Josh D. Peters;'Couhty Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: WA Employment Security Department Contract No: DD-26024ESOACAc-PenineoIe Trails Contract For: ADA Seating Larry Scott Trail Term: One year from DOE COUNTY DEPARTMENT: Public Health Contact Person: Bonnie Obremski Contact Phone: x410 Contact email: BonnieO@co.jefferson.wa.us AMOUNT: $5,742.98 PROCESS: Exempt from Bid Process Revenue: $5,742.98 Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: No Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund # 127 RFP or RFQ Munis Org/Obj 12768093 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES OMPLAA E WITH JCC 3.55.080 AND CHAPTER 42. 23 RCW. CERTIFIED: N/A: Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NO BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: ill N/A: ri 9-o-:1- Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/28/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/22/2026. DPA Luther reviewed and approved on 04/22/2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 CONTRACT K9069 Between WASHINGTON STATE EMPLOYMENT SECURITY DEPARTMENT And JEFFERSON COUNTY, WASHINGTON CONTRACT INFORMATION Contract start date Contract end date Contract amount Authorization Upon Execution One year from the 5,742.98 Chapter 39.34 RCW date of execution Purpose In accordance with the Accessible Communities Advisory Committee (ACAC), this agreement provides state funding to assist in the completion of the County project identified herein. PARTIES: Jefferson County, WA (County) Address Business registration or UBI County Vendor Number 615 Sheridan, Port Townsend, WA 98368 161-001-169 SWV0002430 Contract Manager CM Phone CM Email Bonnie Obremski 360-385-9410 Bonnie0@co.jefferson.wa.us Employment Security Department(ESD) Contact Address Division 212 Maple Park Ave. SE, Olympia, WA 98501 Human Resources Contract Manager CM Phone CM Email Elaine Stefanowicz 360- 890-3774 elaine.stefanowicz@esd.wa.gov ATTACHMENTS: This Contract includes the following attachment(s) and document(s) incorporated herein Exhibit A—Statement of Work Exhibit B- Budget The terms and conditions of this Contract are an integration and representation of the final, entire and exclusive understanding between the parties superseding, all previous agreements, writings, and communications, oral or otherwise, regarding the subject matter of this Contract. The parties signing below represent that they have read and understand this Contract, and have the authority to execute this Contract. Jefferson County Date Employment Security Department Date Name Name Greg Brotherton Elizabeth Gordon Title Title Chair, Board of County Commissioners Approv-. as to orm only: Date i 04/22/2026 Jere ah uther, Deputy Prosecuting Attorney DD-26-024 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 This Contract is between the Washington State Employment Security Department, hereinafter called "ESD", and Jefferson County, hereinafter called "County." ESD and County may also be individually referred to as Party, or jointly referred to as Parties. The Parties hereby mutually agree as follows: 1. PURPOSE With the passing of the Accessible Communities Act, the Legislature found that Washington State residents with disabilities continue to face barriers that could be easily eliminated. Through this legislation, counties have the opportunity to form county Accessible Community Advisory Committees and develop projects in their communities that will increase the disability awareness and accessibility of their county. Once these projects are developed and approved by the Governor's Committee on Disability Issues and Employment (GCDE), counties can receive funds to carry out these projects. Counties are eligible to apply for funding for other approved projects when a prior project is completed. This purpose of this Agreement is to set out the terms and conditions for the State of Washington to assist the county and provide funding for the projected identified herein. 2. AUTHORIZATION This Contract is authorized in accordance with Chapter 39. 34 RCW — Interlocal Cooperation Act, and further in accordance with the Governor's Committee on Disability Issues and Employment (GCDE). TERMS AND CONDITIONS: 3. CONTRACT TERM The term of this Agreement starts on the date of execution and ends one year from the date of execution. Parties may agree to modify the term upon issuance of a mutually executed amendment. 4. STATEMENT OF WORK The statement of work is attached hereon as Exhibit A - Statement of Work. County shall furnish the necessary personnel, equipment, material and/or services and otherwise do all things necessary for or incidental to the performance of the work and the full completion of the project therein. 5. COMPENSATION The County estimated the State's supplemental cost for accomplishing the work herein to be $5,742.98. ESD will reimburse County for its expenditures and costs in the amount of $5,742.98. The allocation of the cost breakdown is on Exhibit B. Payment by ESD for reimbursement on the satisfactory performance of the work may not exceed the above-noted amount unless the parties mutually agree in writing to a higher amount prior to the commencement of any work which causes the maximum payment to be exceeded. Washington Employment Security Department- ESD Contract#K9069 Page 2 Employment Security Department vVASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 6. BILLING PROCEDURE The County must submit invoices monthly or upon completion of the project for services performed under this Contract on an Invoice Voucher (Form A-19), or similar invoice. Invoices must include such information as necessary for ESD to determine the exact nature of all expenditures, and goods or services provided to and received. Each invoice must clearly indicate the Contract number herein. The invoice document must be submitted to: Employment Security Department Attention: Vendor Payments PO Box 9046 Olympia, WA 98507 Or one electronic copy of invoice document to: VendorPayments@esd.wa.gov, with a copy sent to ESD's Contract Manager. ESD will pay the County for completed and approved work within thirty (30) days of receipt of invoice. 7. REPORTING The County shall provide the ESD Contract Manager quarterly status report(s) on the updated performance. Reports are to be submitted via email to the ESD contract manager. 8. AMENDMENTS This Agreement may be amended. Amendments are not binding unless they are in writing and executed by personnel authorized to bind each respective party. 9. CONTRACT MANAGEMENT Each respective Contract Manager listed on page one is the designated person for the general management of this Contract, to include receiving all communications and notices related to the contract. All correspondence and all legal notices from either party will be deemed as being properly sent to the other party if made by emailing said written communication to the other party's identified Contract Manager. Each party is required to notify the other manager in writing within three business days of any changes to that party's Contract Manager's information. Contract Managers may be changed through administrative notice to the other party, and do not require a full amendment. 10. DISPUTES Parties will request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 11. DUPLICATION OF BILLED COSTS County shall not bill ESD for costs if County is being paid by another funding source for these same costs. Washington Employment Security Department-ESD Contract# K9069 Page 3 f Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 12. ELECTRONIC SIGNATURES, COUNTERPARTS, AND DELIVERY The parties agree that this Agreement may be executed in multiple counterparts, each of which is deemed an original and all of which constitute only one agreement; and that electronic signature, or e-signature, of this Agreement shall be the same as execution of an original ink signature; and that E-mail, electronic, or facsimile delivery of a signed copy of this Agreement shall be the same as delivery of an original. 13. GOVERNANCE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington and the venue hereunder will be in the Superior Court for Thurston County. In the event of an inconsistency in this Contract, unless otherwise provided, the inconsistency is resolved by giving precedence in the following order: 1. Applicable Federal and Washington State Statutes and Regulations. 2. All terms and conditions herein. 3. Any attachments in their descending alphabetical order. 4. Any other material incorporated herein by written reference. 14. INDEMNIFICATION Each party to this agreement is responsible for its own acts and/or omissions and those of its officers, employees and agents. To the extent permitted by law, each party will hold the other harmless from costs, damages, or expenses arising from this agreement and based upon the negligence or non-compliance of the party. 15. INDEPENDENT CAPACITY Each Party retains its independent capacity as a self-governing public agency under this agreement. No additional partnering entity is established herein. 16. INSURANCE REQUIREMENTS Each Party warrants that they are insured under a Self-Insured Liability Pool or have commercial insurance that will protect against any damage claims that might result from performing under this contract. Said insurance must be for such amounts as are prudent and customary for a government entity. 17. RECORDS, DOCUMENTS AND REVIEW Maintenance of Records: Unless otherwise specified in the Contract, all books, records, documents, and other materials relevant to this Agreement will be retained for six (6) years after expiration of this Contract. Each party will utilize reasonable security procedures and protections to assure records and documents provided by the other party are not erroneously disclosed to third parties. Review of Records: County shall grant ESD, and its designees full access to and the right to examine and copy any or all books, records, papers, documents and other material regardless of form or type which are pertinent to the performance of this Contract, or reflect all direct and indirect costs of any nature expended in the performance of this Washington Employment Security Department-ESD Contract#K9069 Page 4 f Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 Contract. Access must be available at all reasonable times not limited to the required retention period but as long as records are retained, and at no additional cost to ESD. 18. SEVERABILITY The provisions of this Agreement are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement provided that the remaining provisions can be given effect without the illegal or invalid provision. 19. TERMINATION AND SUSPENSION ESD, upon providing written notice, may terminate or suspend this Agreement, in whole or in part for convenience, or based upon the potential breach of terms by the County. If this Contract is terminated, ESD shall be liable only for final payment for services rendered or expenses incurred prior to the effective date of termination. 20. WAIVER A failure by either party to exercise its rights under this Agreement does not preclude that party from subsequent exercise of such rights and does not constitute a waiver of any other rights under this Agreement, unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. Washington Employment Security Department- ESD Contract#K9069 Page 5 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 EXHIBIT A STATEMENT OF WORK JEFFERSON COUNTY ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC) LARRY SCOTT TRAIL ADA FACILITIES UPGRADE Project Upgrade the Larry Scott Trail ADA Facilities. Overview The project will procure and install 2 ADA-compliant picnic tables and 1 ADA- compliant bench to further the Peninsula Trail's Coalition's goal of making the trail open to people of all abilities. The new tables and bench will replace old, crumbling, and non-ADA compliant facilities. Timeline It will take approximately one year to complete the project. Resources required Cost 5,742.98 Cost is for the budget in Exhibit B. Employment Security Department-ESD Contract#K9069 Page 6 Exhibit A—Statement of Work Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 EXHIBIT B BUDGET JEFFERSON COUNTY ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC) LARRY SCOTT TRAIL ADA FACILITIES UPGRADE Costs: ADA Facilities: 1. ADA Picnic Table, $1,239 Quantity (2) $2,478.00 2. ADA Park Bench, $1,450 Quantity (1) $ 1,450.00 Other Installation Costs: 3. Shipping & Taxes for Bench and Tables $564.98 4. Concrete, tools, misc. $1,250 TOTAL BUDGET $5,742.98 In-Kind Donations: The planning, acquisition, management, and installation of the new trail infrastructure will be conducted by the Peninsula Trails Coalition's volunteers, staff, and board members. The Peninsula Trails Coalition will also manage upkeep and maintenance of the new ADA trail infrastructure through its volunteer corps. Washington Employment Security Department-ESD Contract#K9069 Page 7 Exhibit B—Budget 615 Sheridan Street Port Townsend, WA 98368 e,Tetson www.JeffersonCountyPublicHealth.org Consent Agenda Public Healt JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Apple Martine, Jefferson County Public Health Director Bonnie Obremski, Intellectual and Developmental Disabilities (IDD) Coordinator DATE: i1 rt L/ SUBJECT: Agenda item — Five (5) Professional Services Agreements between Jefferson County and the Washington State Employment Security Department (ESD) for services that increase the accessibility of a variety of public resources throughout the county; 1-year terms beginning on dates of execution. Total sum of all 5 agreements: $30,151.96. STATEMENT OF ISSUE: Jefferson County Public Health, Intellectual and Developmental Disabilities Program, requests Board approval of 5 (five) agreements between Jefferson County and the Washington State Employment Security Department (ESD) for the following accessibility projects: Universal and accessible play equipment at Chetzemoka Park ($4,749.49); Disabled Hikers Guides to Jefferson County parks ($6,500); Accessible seating for Jefferson County Museum of Art and History ($3,250); Upgrades for the Larry Scott Trail ADA facilities ($5,742.98); Improvements to the ADA accessibility at the Blue Heron Middle School and the general Port Townsend community ($9,909.49). ANALYSIS/STRATEGIC GOALS/PROS and CONS: The Jefferson County Accessible Community Advisory Committee (ACAC), managed by the Jefferson County Intellectual and Developmental Disabilities Coordinator, partnered with the ESD to disperse state funds dedicated to improving the accessibility of public resources. As a result of that partnership, the ESD is entering into agreements with Jefferson County to disperse those funds to support these five accessibility projects. (See correlating agenda request for agreements between Jefferson County and the agencies managing each accessibility project). Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360- 379-4487 360- 385-9401 (f) Always working for a safer and healthier community DD-26-021 ESD ACAC-City of PT;DD-26-022 ESD ACAC-Disabled Hikers;DD-26-023 ESD ACAC-JeffCo Historical;DD-26-024 ESD ACAC-Peninsula Trails;DD-26-025 ESD ACAC-PT School District FISCAL IMPACT/COST BENEFIT ANALYSIS: The five agreements with the ESD will align with and fund the concurrent five agreements with the agencies managing each accessibility project. RECOMMENDATION: JCPH management requests approval of these agreements. REVIEWED BY: 11 ( P-L Josh D. Peters, ounty Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: WA Employment Security Department Contract No: DD•26-o23 ESDACAC-JeffCo Hieloncal Contract For: ADA Chair for JeffCo Museum Art&History Term: One year from DOE COUNTY DEPARTMENT: Public Health Contact Person: Bonnie Obremski Contact Phone: x410 Contact email: BonnieO@co.jefferson.wa.us AMOUNT: $3,250.00 PROCESS: Exempt from Bid Process Revenue: $3,250.00 Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: No Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund # 127 RFP or RFQ Munis Org/Obj 12768093 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES OMPILI NCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: - N/A: it' 4,I Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NQT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: N/A: pi f) - • o Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/28/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/22/2026. DPA Luther reviewed and approved on 04/ 22/2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 r Employment Security Department AMPr WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 CONTRACT K9070 Between WASHINGTON STATE EMPLOYMENT SECURITY DEPARTMENT And JEFFERSON COUNTY, WASHINGTON CONTRACT INFORMATION Contract start date Contract end date Contract amount Authorization Upon Execution One year from the 3,250.00 Chapter 39.34 RCW date of execution Purpose In accordance with the Accessible Communities Advisory Committee (ACAC), this agreement provides state funding to assist in the completion of the County project identified herein. PARTIES: Jefferson County, WA (County) Address Business registration or UBI County Vendor Number 615 Sheridan, Port Townsend, WA 98368 161-001-169 SWV0002430 Contract Manager CM Phone CM Email Bonnie Obremski 360-385-9410 BonnieO@co.jefferson.wa.us Employment Security Department(ESD) Contact Address Division 212 Maple Park Ave. SE, Olympia, WA 98501 Human Resources Contract Manager CM Phone CM Email Elaine Stefanowicz 360-890-3774 elaine.stefanowicz@esd.wa.gov ATTACHMENTS: This Contract includes the following attachment(s)and document(s) incorporated herein Exhibit A—Statement of Work Exhibit B- Budget The terms and conditions of this Contract are an integration and representation of the final, entire and exclusive understanding between the parties superseding, all previous agreements, writings, and communications, oral or otherwise, regarding the subject matter of this Contract. The parties signing below represent that they have read and understand this Contract, and have the authority to execute this Contract. Jefferson County Date Employment Security Department Date Name Name Greg Brotherton Elizabeth Gordon Title Title Chair,Board of County Commissioners Approved s to form only: Date 04/22/2026 Jeremi B. ther, Deputy Prosecuting Attorney DD-28-023 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 This Contract is between the Washington State Employment Security Department, hereinafter called "ESD", and Jefferson County, hereinafter called "County." ESD and County may also be individually referred to as Party, or jointly referred to as Parties. The Parties hereby mutually agree as follows: 1. PURPOSE With the passing of the Accessible Communities Act, the Legislature found that Washington State residents with disabilities continue to face barriers that could be easily eliminated. Through this legislation, counties have the opportunity to form county Accessible Community Advisory Committees and develop projects in their communities that will increase the disability awareness and accessibility of their county. Once these projects are developed and approved by the Governor's Committee on Disability Issues and Employment (GCDE), counties can receive funds to carry out these projects. Counties are eligible to apply for funding for other approved projects when a prior project is completed. This purpose of this Agreement is to set out the terms and conditions for the State of Washington to assist the county and provide funding for the projected identified herein. 2. AUTHORIZATION This Contract is authorized in accordance with Chapter 39. 34 RCW — Interlocal Cooperation Act, and further in accordance with the Governor's Committee on Disability Issues and Employment (GCDE). TERMS AND CONDITIONS: 3. CONTRACT TERM The term of this Agreement starts on the date of execution and ends one year from the date of execution. Parties may agree to modify the term upon issuance of a mutually executed amendment. 4. STATEMENT OF WORK The statement of work is attached hereon as Exhibit A - Statement of Work. County shall furnish the necessary personnel, equipment, material and/or services and otherwise do all things necessary for or incidental to the performance of the work and the full completion of the project therein. 5. COMPENSATION The County estimated the State's supplemental cost for accomplishing the work herein to be $3,250.00. ESD will reimburse County for its expenditures and costs in the amount of$3,250.00. The allocation of the cost breakdown is on Exhibit B. Payment by ESD for reimbursement on the satisfactory performance of the work may not exceed the above-noted amount unless the parties mutually agree in writing to a higher amount prior to the commencement of any work which causes the maximum payment to be exceeded. Washington Employment Security Department-ESD Contract#K9070 Page 2 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 6. BILLING PROCEDURE The County must submit invoices monthly or upon completion of the project for services performed under this Contract on an Invoice Voucher (Form A-19), or similar invoice. Invoices must include such information as necessary for ESD to determine the exact nature of all expenditures, and goods or services provided to and received. Each invoice must clearly indicate the Contract number herein. The invoice document must be submitted to: Employment Security Department Attention: Vendor Payments PO Box 9046 Olympia, WA 98507 Or one electronic copy of invoice document to: VendorPayments(c esd.wa.gov, with a copy sent to ESD's Contract Manager. ESD will pay the County for completed and approved work within thirty (30) days of receipt of invoice. 7. REPORTING The County shall provide the ESD Contract Manager quarterly status report(s) on the updated performance. Reports are to be submitted via email to the ESD contract manager. 8. AMENDMENTS This Agreement may be amended. Amendments are not binding unless they are in writing and executed by personnel authorized to bind each respective party. 9. CONTRACT MANAGEMENT Each respective Contract Manager listed on page one is the designated person for the general management of this Contract, to include receiving all communications and notices related to the contract. All correspondence and all legal notices from either party will be deemed as being properly sent to the other party if made by emailing said written communication to the other party's identified Contract Manager. Each party is required to notify the other manager in writing within three business days of any changes to that party's Contract Manager's information. Contract Managers may be changed through administrative notice to the other party, and do not require a full amendment. 10. DISPUTES Parties will request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 11. DUPLICATION OF BILLED COSTS County shall not bill ESD for costs if County is being paid by another funding source for these same costs. Washington Employment Security Department-ESD Contract#K9070 Page 3 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 12. ELECTRONIC SIGNATURES, COUNTERPARTS, AND DELIVERY The parties agree that this Agreement may be executed in multiple counterparts, each of which is deemed an original and all of which constitute only one agreement; and that electronic signature, or e-signature, of this Agreement shall be the same as execution of an original ink signature; and that E-mail, electronic, or facsimile delivery of a signed copy of this Agreement shall be the same as delivery of an original. 13. GOVERNANCE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington and the venue hereunder will be in the Superior Court for Thurston County. In the event of an inconsistency in this Contract, unless otherwise provided, the inconsistency is resolved by giving precedence in the following order: 1. Applicable Federal and Washington State Statutes and Regulations. 2. All terms and conditions herein. 3. Any attachments in their descending alphabetical order. 4. Any other material incorporated herein by written reference. 14. INDEMNIFICATION Each party to this agreement is responsible for its own acts and/or omissions and those of its officers, employees and agents. To the extent permitted by law, each party will hold the other harmless from costs, damages, or expenses arising from this agreement and based upon the negligence or non-compliance of the party. 15. INDEPENDENT CAPACITY Each Party retains its independent capacity as a self-governing public agency under this agreement. No additional partnering entity is established herein. 16. INSURANCE REQUIREMENTS Each Party warrants that they are insured under a Self-Insured Liability Pool or have commercial insurance that will protect against any damage claims that might result from performing under this contract. Said insurance must be for such amounts as are prudent and customary for a government entity. 17. RECORDS, DOCUMENTS AND REVIEW Maintenance of Records: Unless otherwise specified in the Contract, all books, records, documents, and other materials relevant to this Agreement will be retained for six (6) years after expiration of this Contract. Each party will utilize reasonable security procedures and protections to assure records and documents provided by the other party are not erroneously disclosed to third parties. Review of Records: County shall grant ESD, and its designees full access to and the right to examine and copy any or all books, records, papers, documents and other material regardless of form or type which are pertinent to the performance of this Contract, or reflect all direct and indirect costs of any nature expended in the performance of this Washington Employment Security Department-ESD Contract#K9070 Page 4 Employment Security Department S WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 Contract. Access must be available at all reasonable times not limited to the required retention period but as long as records are retained, and at no additional cost to ESD. 18. SEVERABILITY The provisions of this Agreement are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of thisAgreement provided that the remaining provisions can be given effect without the illegal or invalid provision. 19. TERMINATION AND SUSPENSION ESD, upon providing written notice, may terminate or suspend this Agreement, in whole or in part for convenience, or based upon the potential breach of terms by the County. If this Contract is terminated, ESD shall be liable only for final payment for services rendered or expenses incurred prior to the effective date of termination. 20. WAIVER A failure by either party to exercise its rights under this Agreement does not preclude that party from subsequent exercise of such rights and does not constitute a waiver of any other rights under this Agreement, unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. Washington Employment Security Department-ESD Contract#K9070 Page 5 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 EXHIBIT A STATEMENT OF WORK JEFFERSON COUNTY ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC) ACCESSIBLE SEATING AT JEFFERSON COUNTY MUSEUM OF ART AND HISTORY Project Provide accessible seating for Jefferson County Museum of Art and History Overview The Jefferson County Historical Society (JCHS) seeks $3,250 to support the purchase of inclusive seating at the Museum of Art + History. This project will directly improve the museum experience for people with disabilities or anyone who cannot comfortably or safely experience museum exhibitions without frequent opportunities to sit and rest. Timeline It will take approximately one year to complete the project. Resources required Chair: $2,750 + Shipping: $500 Cost 3,250.00 Cost is for the budget in Exhibit B. Employment Security Department- ESD Contract#K9070 Page 6 Exhibit A—Statement of Work f Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 EXHIBIT B BUDGET JEFFERSON COUNTY ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC) ACCESSIBLE SEATING AT JEFFERSON COUNTY MUSEUM OF ART AND HISTORY Costs: Total: $3,250.00 Chair: $2,750 + Shipping: $500 In-Kind Donations: While there is a cost associated with the staff time required for furniture research, selection, assembly, and installation, please note we are NOT seeking support for this line item, just the cost for purchasing and shipping the chair. Washington Employment Security Department- ESD Contract#K9070 Page 7 Exhibit B—Budget 615 Sheridan Street Port Townsend, WA 98368 gene son www.JeffersonCountyPublicHealth.org Consent Agenda Public Healt JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Apple Martine, Jefferson County Public Health Director Bonnie Obremski, Intellectual and Developmental Disabilities (IDD) Coordinator DATE: lrj Gtc, 7 c Z(i 2(. SUBJECT: Agenda item — Five (5) Professional Services Agreements between Jefferson County and the Washington State Employment Security Department (ESD) for services that increase the accessibility of a variety of public resources throughout the county; 1-year terms beginning on dates of execution. Total sum of all 5 agreements: $30,151.96. STATEMENT OF ISSUE: Jefferson County Public Health, Intellectual and Developmental Disabilities Program, requests Board approval of 5 (five) agreements between Jefferson County and the Washington State Employment Security Department (ESD) for the following accessibility projects: Universal and accessible play equipment at Chetzemoka Park ($4,749.49); Disabled Hikers Guides to Jefferson County parks ($6,500); Accessible seating for Jefferson County Museum of Art and History ($3,250); Upgrades for the Larry Scott Trail ADA facilities ($5,742.98); Improvements to the ADA accessibility at the Blue Heron Middle School and the general Port Townsend community ($9,909.49). ANALYSIS/STRATEGIC GOALS/PROS and CONS: The Jefferson County Accessible Community Advisory Committee (ACAC), managed by the Jefferson County Intellectual and Developmental Disabilities Coordinator, partnered with the ESD to disperse state funds dedicated to improving the accessibility of public resources. As a result of that partnership, the ESD is entering into agreements with Jefferson County to disperse those funds to support these five accessibility projects. (See correlating agenda request for agreements between Jefferson County and the agencies managing each accessibility project). Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community DD-26-021 ESD ACAC-City of PT;DD-26-022 ESD ACAC-Disabled Hikers;DD-26-023 ESD ACAC-JeftCo Historical;DD-26-024 ESD ACAC-Peninsula Trails;DD-26-025 ESD ACAC-PT School District FISCAL IMPACT/COST BENEFIT ANALYSIS: The five agreements with the ESD will align with and fund the concurrent five agreements with the agencies managing each accessibility project. RECOMMENDATION: JCPH management requests approval of these agreements. REVIEWED BY: D(WK 1-1 (3-6119L Josh D. Peters, County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: WA Employment Security Department Contract No: DD-26-025 ESD ACAGPT School District Contract For: ADA Equip Blue Heron Middle School Term: One year from DOE COUNTY DEPARTMENT: Public Health Contact Person: Bonnie Obremski Contact Phone: x410 Contact email: BonnieO@co.jefferson.wa.us AMOUNT: $9,909.49 PROCESS: — Exempt from Bid Process Revenue: $9,909.49 Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: No Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund # 127 RFP or RFQ Munis Org/Obj 12768093 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES OMPLINCE WITH JCC 3.55.080 AND CHAPTER 42. 23 RCW. CERTIFIED: N/A:Fl L._, Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS N T BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: [nilN/A: ri Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/28/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/22/2026. DPA Luther reviewed and approved on 04/22/2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 CONTRACT K9067 Between WASHINGTON STATE EMPLOYMENT SECURITY DEPARTMENT And JEFFERSON COUNTY, WASHINGTON CONTRACT INFORMATION Contract start date Contract end date Contract amount Authorization Upon Execution One year from the 9,909.49 Chapter 39.34 RCW date of execution Purpose In accordance with the Accessible Communities Advisory Committee (ACAC), this agreement provides state funding to assist in the completion of the County project identified herein. PARTIES: Jefferson County, WA (County) Address Business registration or UBI County Vendor Number 615 Sheridan, Port Townsend, WA 98368 161-001-169 SWV0002430 Contract Manager CM Phone CM Email Bonnie Obremski 360-385-9410 BonnieO@co.jefferson.wa.us Employment Security Department(ESD) Contact Address Division 212 Maple Park Ave. SE, Olympia, WA 98501 Human Resources Contract Manager CM Phone CM Email Elaine Stefanowicz 360-890-3774 elaine.stefanowicz@esd.wa.gov ATTACHMENTS: This Contract includes the following attachment(s)and document(s) incorporated herein Exhibit A—Statement of Work Exhibit B - Budget The terms and conditions of this Contract are an integration and representation of the final, entire and exclusive understanding between the parties superseding, all previous agreements, writings, and communications, oral or otherwise, regarding the subject matter of this Contract. The parties signing below represent that they have read and understand this Contract, and have the authority to execute this Contract. Jefferson County Date Employment Security Department Date Name Name Greg Brotherton Elizabeth Gordon Title Title Chair, Board of County Commissioners Approved as to fo-m only Date 04/22/2026 Jeremia B. ther Deputy Prosecuting Attorney OD-26-025 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 This Contract is between the Washington State Employment Security Department, hereinafter called "ESD", and Jefferson County, hereinafter called "County." ESD and County may also be individually referred to as Party, or jointly referred to as Parties. The Parties hereby mutually agree as follows: 1. PURPOSE With the passing of the Accessible Communities Act, the Legislature found that Washington State residents with disabilities continue to face barriers that could be easily eliminated. Through this legislation, counties have the opportunity to form county Accessible Community Advisory Committees and develop projects in their communities that will increase the disability awareness and accessibility of their county. Once these projects are developed and approved by the Governor's Committee on Disability Issues and Employment (GCDE), counties can receive funds to carry out these projects. Counties are eligible to apply for funding for other approved projects when a prior project is completed. This purpose of this Agreement is to set out the terms and conditions for the State of Washington to assist the county and provide funding for the projected identified herein. 2. AUTHORIZATION This Contract is authorized in accordance with Chapter 39.34 RCW — Interlocal Cooperation Act, and further in accordance with the Governor's Committee on Disability Issues and Employment (GCDE). TERMS AND CONDITIONS: 3. CONTRACT TERM The term of this Agreement starts on the date of execution and ends one year from the date of execution. Parties may agree to modify the term upon issuance of a mutually executed amendment. 4. STATEMENT OF WORK The statement of work is attached hereon as Exhibit A - Statement of Work. County shall furnish the necessary personnel, equipment, material and/or services and otherwise do all things necessary for or incidental to the performance of the work and the full completion of the project therein. 5. COMPENSATION The County estimated the State's supplemental cost for accomplishing the work herein to be $9,909.49. ESD will reimburse County for its expenditures and costs in the amount of$9,909.49. The allocation of the cost breakdown is on Exhibit B. Payment by ESD for reimbursement on the satisfactory performance of the work may not exceed the above-noted amount unless the parties mutually agree in writing to a higher amount prior to the commencement of any work which causes the maximum payment to be exceeded. Washington Employment Security Department- ESD Contract#K9067 Page 2 r Employment Security Department AEI WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 6. BILLING PROCEDURE The County must submit invoices monthly or upon completion of the project for services performed under this Contract on an Invoice Voucher (Form A-19), or similar invoice. Invoices must include such information as necessary for ESD to determine the exact nature of all expenditures, and goods or services provided to and received. Each invoice must clearly indicate the Contract number herein. The invoice document must be submitted to: Employment Security Department Attention: Vendor Payments PO Box 9046 Olympia, WA 98507 Or one electronic copy of invoice document to: VendorPaymentsesd.wa.qov, with a copy sent to ESD's Contract Manager. ESD will pay the County for completed and approved work within thirty (30) days of receipt of invoice. 7. REPORTING The County shall provide the ESD Contract Manager quarterly status report(s) on the updated performance. Reports are to be submitted via email to the ESD contract manager. 8. AMENDMENTS This Agreement may be amended. Amendments are not binding unless they are in writing and executed by personnel authorized to bind each respective party. 9. CONTRACT MANAGEMENT Each respective Contract Manager listed on page one is the designated person for the general management of this Contract, to include receiving all communications and notices related to the contract. All correspondence and all legal notices from either party will be deemed as being properly sent to the other party if made by emailing said written communication to the other party's identified Contract Manager. Each party is required to notify the other manager in writing within three business days of any changes to that party's Contract Manager's information. Contract Managers may be changed through administrative notice to the other party, and do not require a full amendment. 10. DISPUTES Parties will request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 11. DUPLICATION OF BILLED COSTS County shall not bill ESD for costs if County is being paid by another funding source for these same costs. Washington Employment Security Department-ESD Contract#K9067 Page 3 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 12. ELECTRONIC SIGNATURES, COUNTERPARTS, AND DELIVERY The parties agree that this Agreement may be executed in multiple counterparts, each of which is deemed an original and all of which constitute only one agreement; and that electronic signature, or e-signature, of this Agreement shall be the same as execution of an original ink signature; and that E-mail, electronic, or facsimile delivery of a signed copy of this Agreement shall be the same as delivery of an original. 13. GOVERNANCE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington and the venue hereunder will be in the Superior Court for Thurston County. In the event of an inconsistency in this Contract, unless otherwise provided, the inconsistency is resolved by giving precedence in the following order: 1. Applicable Federal and Washington State Statutes and Regulations. 2. All terms and conditions herein. 3. Any attachments in their descending alphabetical order. 4. Any other material incorporated herein by written reference. 14. INDEMNIFICATION Each party to this agreement is responsible for its own acts and/or omissions and those of its officers, employees and agents. To the extent permitted by law, each party will hold the other harmless from costs, damages, or expenses arising from this agreement and based upon the negligence or non-compliance of the party. 15. INDEPENDENT CAPACITY Each Party retains its independent capacity as a self-governing public agency under this agreement. No additional partnering entity is established herein. 16. INSURANCE REQUIREMENTS Each Party warrants that they are insured under a Self-Insured Liability Pool or have commercial insurance that will protect against any damage claims that might result from performing under this contract. Said insurance must be for such amounts as are prudent and customary for a government entity. 17. RECORDS, DOCUMENTS AND REVIEW Maintenance of Records: Unless otherwise specified in the Contract, all books, records, documents, and other materials relevant to this Agreement will be retained for six (6) years after expiration of this Contract. Each party will utilize reasonable security procedures and protections to assure records and documents provided by the other party are not erroneously disclosed to third parties. Review of Records: County shall grant ESD, and its designees full access to and the right to examine and copy any or all books, records, papers, documents and other material regardless of form or type which are pertinent to the performance of this Contract, or reflect all direct and indirect costs of any nature expended in the performance of this Washington Employment Security Department-ESD Contract#K9067 Page 4 Zr--- Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 Contract. Access must be available at all reasonable times not limited to the required retention period but as long as records are retained, and at no additional cost to ESD. 18. SEVERABILITY The provisions of this Agreement are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement provided that the remaining provisions can be given effect without the illegal or invalid provision. 19. TERMINATION AND SUSPENSION ESD, upon providing written notice, may terminate or suspend this Agreement, in whole or in part for convenience, or based upon the potential breach of terms by the County. If this Contract is terminated, ESD shall be liable only for final payment for services rendered or expenses incurred prior to the effective date of termination. 20. WAIVER A failure by either party to exercise its rights under this Agreement does not preclude that party from subsequent exercise of such rights and does not constitute a waiver of any other rights under this Agreement, unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. Washington Employment Security Department- ESD Contract#K9067 Page 5 r Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 EXHIBIT A STATEMENT OF WORK JEFFERSON COUNTY ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC) ACCESSIBILITY AT BLUE HERON MIDDLE SCHOOL AND IN THE PORT TOWNSEND COMMUNITY Project Improve ADA accessibility at the Blue Heron Middle School and Port Townsend Community. Overview 1. Blue Heron Middle School (BHMS) is adding an accessible playground and need accessible seating. They would like to purchase two Anova recycled plastic ADA Picnic Tables, added to the BHMS playground. 2. To purchase an Access Trax for student use during field trips and for the public to use at events/festivals and throughout other areas of our community such as trails that are not paved, wetlands such as Snow and Salmon Creek areas, and area beaches. Timeline It will take approximately one year to complete the project. Resources required Cost 9,909.49 Cost is for the budget in Exhibit B. Employment Security Department-ESD Contract#K9067 Page 6 Exhibit A—Statement of Work Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 EXHIBIT B BUDGET JEFFERSON COUNTY ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC) ACCESSIBILITY AT BLUE HERON MIDDLE SCHOOL AND IN THE PORT TOWNSEND COMMUNITY Costs: 1. Two of the Anova recycled plastic ADA Picnic Tables, added to the BHMS playground during the spring of 2026. $3220 for two tables, shipping/handling 1689.98 and tax $461.51. 2. 2 60-foot sections of Access Trax, a total of 40 mats (Trax and accessories at 3160 and shipping and handling estimate at $378) 3. Personnel to assemble the items: $1,000. Total. $9,909.49 In-Kind Donations: The Jefferson County Community Tool Library will provide the infrastructure needed to store and loan items to the public. Washington Employment Security Department-ESD Contract#K9067 Page 7 Exhibit B—Budget 615 Sheridan Street Port Townsend, WA 98368 c9eehson www.JeffersonCountyPublicHealth.org Consent Agenda Public Hea It JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Apple Martine, Jefferson County Public Health Director Bonnie Obremski, Intellectual and Developmental Disabilities (IDD) Coordinator DATE: ht 5 V, 2o2G SUBJECT: Agenda item — Five (5) Professional Services Agreements between Jefferson County and the Washington State Employment Security Department (ESD) for services that increase the accessibility of a variety of public resources throughout the county; 1-year terms beginning on dates of execution. Total sum of all 5 agreements: $30,151.96. STATEMENT OF ISSUE: Jefferson County Public Health, Intellectual and Developmental Disabilities Program, requests Board approval of 5 (five) agreements between Jefferson County and the Washington State Employment Security Department (ESD) for the following accessibility projects: Universal and accessible play equipment at Chetzemoka Park ($4,749.49); Disabled Hikers Guides to Jefferson County parks ($6,500); Accessible seating for Jefferson County Museum of Art and History ($3,250); Upgrades for the Larry Scott Trail ADA facilities ($5,742.98); Improvements to the ADA accessibility at the Blue Heron Middle School and the general Port Townsend community ($9,909.49). ANALYSIS/STRATEGIC GOALS/PROS and CONS: The Jefferson County Accessible Community Advisory Committee (ACAC), managed by the Jefferson County Intellectual and Developmental Disabilities Coordinator, partnered with the ESD to disperse state funds dedicated to improving the accessibility of public resources. As a result of that partnership, the ESD is entering into agreements with Jefferson County to disperse those funds to support these five accessibility projects. (See correlating agenda request for agreements between Jefferson County and the agencies managing each accessibility project). Community Health Environmental Public Health Developmental Disabilities 360- 385-9444 360-385-9400 f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community DD-26-021 ESD ACAC-City of PT;DD-26-022 ESD ACAC-Disabled Hikers; DD-26-023 ESD ACAC-JeffCo Historical;DD-26-024 ESD ACAC-Peninsula Trails;DD-26-025 ESD ACAC-PT School District FISCAL IMPACT/COST BENEFIT ANALYSIS: The five agreements with the ESD will align with and fund the concurrent five agreements with the agencies managing each accessibility project. RECOMMENDATION: JCPH management requests approval of these agreements. REVIEWED BY: q/' / /34' Josh`D. Pet rs, County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: WA Employment Security Department Contract No: DD-26-021 ESDACAC-City of PT Contract For: ADA Play Equipment Chetz. Park Term: One year from DOE COUNTY DEPARTMENT: Public Health Contact Person: Bonnie Obremski Contact Phone: x410 Contact email: BonnieO@co.jefferson.wa.us AMOUNT: $4,749.49 PROCESS: Exempt from Bid Process Revenue: $4,749.49 Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: No Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund# 127 RFP or RFQ Munis Org/Obj 12768093 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES/COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42. 23 RCW. CERTIFIED: • N/A: Signature Date / STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS N T BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. PcCERTIFIED: N/A:a. Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/28/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/22/2026. DPA Luther reviewed and approved on 04/22/2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 CONTRACT K9071 Between WASHINGTON STATE EMPLOYMENT SECURITY DEPARTMENT And JEFFERSON COUNTY, WASHINGTON CONTRACT INFORMATION Contract start date Contract end date Contract amount Authorization Upon Execution One year from the 4,749.49 Chapter 39.34 RCW date of execution Purpose In accordance with the Accessible Communities Advisory Committee (ACAC), this agreement provides state funding to assist in the completion of the County project identified herein. PARTIES: Jefferson County, WA (County) Address Business registration or UBI County Vendor Number 615 Sheridan, Port Townsend, WA 98368 161-001-169 SWV0002430 Contract Manager CM Phone CM Email Bonnie Obremski 360-385-9410 BonnieO@co.jefferson.wa.us Employment Security Department(ESD) Contact Address Division 212 Maple Park Ave. SE, Olympia, WA 98501 Human Resources Contract Manager CM Phone CM Email Elaine Stefanowicz 360-890-3774 elaine.stefanowicz@esd.wa.gov ATTACHMENTS: This Contract includes the following attachment(s)and document(s) incorporated herein Exhibit A—Statement of Work Exhibit B - Budget The terms and conditions of this Contract are an integration and representation of the final, entire and exclusive understanding between the parties superseding, all previous agreements, writings, and communications, oral or otherwise, regarding the subject matter of this Contract. The parties signing below represent that they have read and understand this Contract, and have the authority to execute this Contract. Jefferson County Date Employment Security Department Date Name Name Greg Brotherton Elizabeth Gordon Title Title Chair, Board of County Commissioners Approv-. -s to •rm only: Date 4111 04/22/2026 Jerem!h BY tither Deputy Prosecuting Attorney DD-26-021 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 This Contract is between the Washington State Employment Security Department, hereinafter called "ESD", and Jefferson County, hereinafter called "County." ESD and County may also be individually referred to as Party, or jointly referred to as Parties. The Parties hereby mutually agree as follows: 1. PURPOSE With the passing of the Accessible Communities Act, the Legislature found that Washington State residents with disabilities continue to face barriers that could be easily eliminated. Through this legislation, counties have the opportunity to form county Accessible Community Advisory Committees and develop projects in their communities that will increase the disability awareness and accessibility of their county. Once these projects are developed and approved by the Governor's Committee on Disability Issues and Employment (GCDE), counties can receive funds to carry out these projects. Counties are eligible to apply for funding for other approved projects when a prior project is completed. This purpose of this Agreement is to set out the terms and conditions for the State of Washington to assist the county and provide funding for the projected identified herein. 2. AUTHORIZATION This Contract is authorized in accordance with Chapter 39. 34 RCW — Interlocal Cooperation Act, and further in accordance with the Governor's Committee on Disability Issues and Employment (GCDE). TERMS AND CONDITIONS: 3. CONTRACT TERM The term of this Agreement starts on the date of execution and ends one year from the date of execution. Parties may agree to modify the term upon issuance of a mutually executed amendment. 4. STATEMENT OF WORK The statement of work is attached hereon as Exhibit A - Statement of Work. County shall furnish the necessary personnel, equipment, material and/or services and otherwise do all things necessary for or incidental to the performance of the work and the full completion of the project therein. 5. COMPENSATION The County estimated the State's supplemental cost for accomplishing the work herein to be $4,749.49. ESD will reimburse County for its expenditures and costs in the amount of$4,749.49. The allocation of the cost breakdown is on Exhibit B. Payment by ESD for reimbursement on the satisfactory performance of the work may not exceed the above-noted amount unless the parties mutually agree in writing to a higher amount prior to the commencement of any work which causes the maximum payment to be exceeded. Washington Employment Security Department-ESD Contract#K9071 Page 2 r Employment Security Department AEI WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 6. BILLING PROCEDURE The County must submit invoices monthly or upon completion of the project for services performed under this Contract on an Invoice Voucher (Form A-19), or similar invoice. Invoices must include such information as necessary for ESD to determine the exact nature of all expenditures, and goods or services provided to and received. Each invoice must clearly indicate the Contract number herein. The invoice document must be submitted to: Employment Security Department Attention: Vendor Payments PO Box 9046 Olympia, WA 98507 Or one electronic copy of invoice document to: VendorPaymentsna,esd.wa.gov, with a copy sent to ESD's Contract Manager. ESD will pay the County for completed and approved work within thirty (30) days of receipt of invoice. 7. REPORTING The County shall provide the ESD Contract Manager quarterly status report(s) on the updated performance. Reports are to be submitted via email to the ESD contract manager. 8. AMENDMENTS This Agreement may be amended. Amendments are not binding unless they are in writing and executed by personnel authorized to bind each respective party. 9. CONTRACT MANAGEMENT Each respective Contract Manager listed on page one is the designated person for the general management of this Contract, to include receiving all communications and notices related to the contract. All correspondence and all legal notices from either party will be deemed as being properly sent to the other party if made by emailing said written communication to the other party's identified Contract Manager. Each party is required to notify the other manager in writing within three business days of any changes to that party's Contract Manager's information. Contract Managers may be changed through administrative notice to the other party, and do not require a full amendment. 10. DISPUTES Parties will request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 11. DUPLICATION OF BILLED COSTS County shall not bill ESD for costs if County is being paid by another funding source for these same costs. Washington Employment Security Department- ESD Contract#K9071 Page 3 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 12. ELECTRONIC SIGNATURES, COUNTERPARTS, AND DELIVERY The parties agree that this Agreement may be executed in multiple counterparts, each of which is deemed an original and all of which constitute only one agreement; and that electronic signature, or e-signature, of this Agreement shall be the same as execution of an original ink signature; and that E-mail, electronic, or facsimile delivery of a signed copy of this Agreement shall be the same as delivery of an original. 13. GOVERNANCE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington and the venue hereunder will be in the Superior Court for Thurston County. In the event of an inconsistency in this Contract, unless otherwise provided, the inconsistency is resolved by giving precedence in the following order: 1. Applicable Federal and Washington State Statutes and Regulations. 2. All terms and conditions herein. 3. Any attachments in their descending alphabetical order. 4. Any other material incorporated herein by written reference. 14. INDEMNIFICATION Each party to this agreement is responsible for its own acts and/or omissions and those of its officers, employees and agents. To the extent permitted by law, each party will hold the other harmless from costs, damages, or expenses arising from this agreement and based upon the negligence or non-compliance of the party. 15. INDEPENDENT CAPACITY Each Party retains its independent capacity as a self-governing public agency under this agreement. No additional partnering entity is established herein. 16. INSURANCE REQUIREMENTS Each Party warrants that they are insured under a Self-Insured Liability Pool or have commercial insurance that will protect against any damage claims that might result from performing under this contract. Said insurance must be for such amounts as are prudent and customary for a government entity. 17. RECORDS, DOCUMENTS AND REVIEW Maintenance of Records: Unless otherwise specified in the Contract, all books, records, documents, and other materials relevant to this Agreement will be retained for six (6) years after expiration of this Contract. Each party will utilize reasonable security procedures and protections to assure records and documents provided by the other party are not erroneously disclosed to third parties. Review of Records: County shall grant ESD, and its designees full access to and the right to examine and copy any or all books, records, papers, documents and other material regardless of form or type which are pertinent to the performance of this Contract, or reflect all direct and indirect costs of any nature expended in the performance of this Washington Employment Security Department- ESD Contract#K9071 Page 4 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 Contract. Access must be available at all reasonable times not limited to the required retention period but as long as records are retained, and at no additional cost to ESD. 18. SEVERABILITY The provisions of this Agreement are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement provided that the remaining provisions can be given effect without the illegal or invalid provision. 19. TERMINATION AND SUSPENSION ESD, upon providing written notice, may terminate or suspend this Agreement, in whole or in part for convenience, or based upon the potential breach of terms by the County. If this Contract is terminated, ESD shall be liable only for final payment for services rendered or expenses incurred prior to the effective date of termination. 20. WAIVER A failure by either party to exercise its rights under this Agreement does not preclude that party from subsequent exercise of such rights and does not constitute a waiver of any other rights under this Agreement, unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. Washington Employment Security Department- ESD Contract#K9071 Page 5 Employment Security Department 401. WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 EXHIBIT A STATEMENT OF WORK JEFFERSON COUNTY ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC) PLAY EQUIPMENT Project UNIVERSAL AND ACCESSIBLE PLAY EQUIPMENT @ CHETZEMOKA PARK Overview This project will add new accessible and inclusive play equipment to Chetzemoka Park, creating a welcoming environment where children of all abilities can participate in active, meaningful play. Timeline It will take approximately one year to complete the project. Resources required The costs covered under this grant request include the Aro Spinner, Konnection Swing, and Freedom Swing Seat, which are being applied as materials-only expenses for this project. Cost 4,749.49 Cost is for the budget in Exhibit B. Employment Security Department-ESD Contract#K9071 Page 6 Exhibit A—Statement of Work Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 EXHIBIT B BUDGET JEFFERSON COUNTY ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC) PLAY EQUIPMENT Costs: Supplies and Materials: $4,749.49 The costs covered under this grant request include the Aro Spinner, Konnection Swing, and Freedom Swing Seat, which are being applied as materials-only expenses for this project. In-Kind Donations: The City of Port Townsend will assume responsibility for all remaining project costs, including the accessible surfacing, ramp, trail materials, and additional play equipment, representing a direct financial investment of over $25,000. This contribution is in addition to the City's in-kind staff labor dedicated to removal of existing non-accessible equipment and installation of accessible trail and ramp features. Washington Employment Security Department- ESD Contract#K9071 Page 7 Exhibit B—Budget 615 Sheridan Street Port Townsend, WA 98368 denelsonwww.JeffersonCountyPublicHealth.orgConsentAgenda Public Healt JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Apple Martine, Jefferson County Public Health Director Bonnie Obremski, Intellectual and Developmental Disabilities (IDD) Coordinator DATE: May (/r SUBJECT: Agenda item — Five (5) Professional Services Agreements between Jefferson County and the Washington State Employment Security Department (ESD) for services that increase the accessibility of a variety of public resources throughout the county; 1-year terms beginning on dates of execution. Total sum of all 5 agreements: $30,151.96. STATEMENT OF ISSUE: Jefferson County Public Health, Intellectual and Developmental Disabilities Program, requests Board approval of 5 (five) agreements between Jefferson County and the Washington State Employment Security Department (ESD) for the following accessibility projects: Universal and accessible play equipment at Chetzemoka Park ($4,749.49); Disabled Hikers Guides to Jefferson County parks ($6,500); Accessible seating for Jefferson County Museum of Art and History ($3,250); Upgrades for the Larry Scott Trail ADA facilities ($5,742.98); Improvements to the ADA accessibility at the Blue Heron Middle School and the general Port Townsend community ($9,909.49). ANALYSIS/STRATEGIC GOALS/PROS and CONS: The Jefferson County Accessible Community Advisory Committee (ACAC), managed by the Jefferson County Intellectual and Developmental Disabilities Coordinator, partnered with the ESD to disperse state funds dedicated to improving the accessibility of public resources. As a result of that partnership, the ESD is entering into agreements with Jefferson County to disperse those funds to support these five accessibility projects. (See correlating agenda request for agreements between Jefferson County and the agencies managing each accessibility project). Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community DD-26-021 ESD ACAC-City of PT;DD-26-022 ESD ACAC-Disabled Hikers;DD-26-023 ESD ACAC-JeffCo Historical;DD-26-024 ESD ACAC-Peninsula Trails;DD-26-025 ESD ACAC-PT School District FISCAL IMPACT/COST BENEFIT ANALYSIS: The five agreements with the ESD will align with and fund the concurrent five agreements with the agencies managing each accessibility project. RECOMMENDATION: JCPH management requests approval of these agreements. REVIEWED BY: Li (Del la.0 Josh D. Oc(ters, County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 360- 385-9401 (f) Always working for a safer and healthier community CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: WA Employment Security Department Contract No: 00-26-022 ESD ACAC-olcabled Hikes Contract For: Disabled Hikers Guides for JeffCo Term: One year from DOE COUNTY DEPARTMENT: Public Health Contact Person: Bonnie Obremski Contact Phone: x410 Contact email: BonnieO@co.jefferson.wa.us AMOUNT: $6,500.00 PROCESS: Exempt from Bid Process Revenue: $6,500.00 Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: No Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund# 127 RFP or RFQ Munis Org/Obj 12768093 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES OMPL%NC.E WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: • N/A: t .i. .-_ " ' Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NO BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. tCERTIFIED: N/A: C_):J'- O( Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/28/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/22/2026. DPA Luther reviewed and approved on 04/22/2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 CONTRACT K9068 Between WASHINGTON STATE EMPLOYMENT SECURITY DEPARTMENT And JEFFERSON COUNTY, WASHINGTON CONTRACT INFORMATION Contract start date Contract end date Contract amount Authorization Upon Execution One year from the 6,500.00 Chapter 39.34 RCW date of execution Purpose In accordance with the Accessible Communities Advisory Committee (ACAC), this agreement provides state funding to assist in the completion of the County project identified herein. PARTIES: Jefferson County, WA (County) Address Business registration or UBI County Vendor Number 615 Sheridan, Port Townsend, WA 98368 161-001-169 SWV0002430 Contract Manager CM Phone CM Email Bonnie Obremski 360-385-9410 BonnieO@co.jefferson.wa.us Employment Security Department(ESD) Contact Address Division 212 Maple Park Ave. SE, Olympia, WA 98501 Human Resources Contract Manager CM Phone CM Email Elaine Stefanowicz 360-890-3774 elaine.stefanowicz@esd.wa.gov ATTACHMENTS: This Contract includes the following attachment(s)and document(s)incorporated herein Exhibit A—Statement of Work Exhibit B- Budget The terms and conditions of this Contract are an integration and representation of the final, entire and exclusive understanding between the parties superseding, all previous agreements, writings, and communications, oral or otherwise, regarding the subject matter of this Contract. The parties signing below represent that they have read and understand this Contract, and have the authority to execute this Contract. Jefferson County Date Employment Security Department Date Name Name Greg Brotherton Elizabeth Gordon Title Title Chair, Board of County Commissioners Approve s to f rm only: Date 04/ 22/2026 Jeremy B. uther, Deputy Prosecuting Attorney DD-26-022 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 This Contract is between the Washington State Employment Security Department, hereinafter called "ESD", and Jefferson County, hereinafter called "County." ESD and County may also be individually referred to as Party, or jointly referred to as Parties. The Parties hereby mutually agree as follows: 1. PURPOSE With the passing of the Accessible Communities Act, the Legislature found that Washington State residents with disabilities continue to face barriers that could be easily eliminated. Through this legislation, counties have the opportunity to form county Accessible Community Advisory Committees and develop projects in their communities that will increase the disability awareness and accessibility of their county. Once these projects are developed and approved by the Governor's Committee on Disability Issues and Employment (GCDE), counties can receive funds to carry out these projects. Counties are eligible to apply for funding for other approved projects when a prior project is completed. This purpose of this Agreement is to set out the terms and conditions for the State of Washington to assist the county and provide funding for the projected identified herein. 2. AUTHORIZATION This Contract is authorized in accordance with Chapter 39.34 RCW — Interlocal Cooperation Act, and further in accordance with the Governor's Committee on Disability Issues and Employment (GCDE). TERMS AND CONDITIONS: 3. CONTRACT TERM The term of this Agreement starts on the date of execution and ends one year from the date of execution. Parties may agree to modify the term upon issuance of a mutually executed amendment. 4. STATEMENT OF WORK The statement of work is attached hereon as Exhibit A - Statement of Work. County shall furnish the necessary personnel, equipment, material and/or services and otherwise do all things necessary for or incidental to the performance of the work and the full completion of the project therein. 5. COMPENSATION The County estimated the State's supplemental cost for accomplishing the work herein to be $6,500.00. ESD will reimburse County for its expenditures and costs in the amount of $6,500.00. The allocation of the cost breakdown is on Exhibit B. Payment by ESD for reimbursement on the satisfactory performance of the work may not exceed the above-noted amount unless the parties mutually agree in writing to a higher amount prior to the commencement of any work which causes the maximum payment to be exceeded. Washington Employment Security Department- ESD Contract#K9068 Page 2 r Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 6. BILLING PROCEDURE The County must submit invoices monthly or upon completion of the project for services performed under this Contract on an Invoice Voucher (Form A-19), or similar invoice. Invoices must include such information as necessary for ESD to determine the exact nature of all expenditures, and goods or services provided to and received. Each invoice must clearly indicate the Contract number herein. The invoice document must be submitted to: Employment Security Department Attention: Vendor Payments PO Box 9046 Olympia, WA 98507 Or one electronic copy of invoice document to: VendorPayments[a@esd.wa.gov, with a copy sent to ESD's Contract Manager. ESD will pay the County for completed and approved work within thirty (30) days of receipt of invoice. 7. REPORTING The County shall provide the ESD Contract Manager quarterly status report(s) on the updated performance. Reports are to be submitted via email to the ESD contract manager. 8. AMENDMENTS This Agreement may be amended. Amendments are not binding unless they are in writing and executed by personnel authorized to bind each respective party. 9. CONTRACT MANAGEMENT Each respective Contract Manager listed on page one is the designated person for the general management of this Contract, to include receiving all communications and notices related to the contract. All correspondence and all legal notices from either party will be deemed as being properly sent to the other party if made by emailing said written communication to the other party's identified Contract Manager. Each party is required to notify the other manager in writing within three business days of any changes to that party's Contract Manager's information. Contract Managers may be changed through administrative notice to the other party, and do not require a full amendment. 10. DISPUTES Parties will request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 11. DUPLICATION OF BILLED COSTS County shall not bill ESD for costs if County is being paid by another funding source for these same costs. Washington Employment Security Department- ESD Contract#K9068 Page 3 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 12. ELECTRONIC SIGNATURES, COUNTERPARTS, AND DELIVERY The parties agree that this Agreement may be executed in multiple counterparts, each of which is deemed an original and all of which constitute only one agreement; and that electronic signature, or e-signature, of this Agreement shall be the same as execution of an original ink signature; and that E-mail, electronic, or facsimile delivery of a signed copy of this Agreement shall be the same as delivery of an original. 13. GOVERNANCE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington and the venue hereunder will be in the Superior Court for Thurston County. In the event of an inconsistency in this Contract, unless otherwise provided, the inconsistency is resolved by giving precedence in the following order: 1. Applicable Federal and Washington State Statutes and Regulations. 2. All terms and conditions herein. 3. Any attachments in their descending alphabetical order. 4. Any other material incorporated herein by written reference. 14. INDEMNIFICATION Each party to this agreement is responsible for its own acts and/or omissions and those of its officers, employees and agents. To the extent permitted by law, each party will hold the other harmless from costs, damages, or expenses arising from this agreement and based upon the negligence or non-compliance of the party. 15. INDEPENDENT CAPACITY Each Party retains its independent capacity as a self-governing public agency under this agreement. No additional partnering entity is established herein. 16. INSURANCE REQUIREMENTS Each Party warrants that they are insured under a Self-Insured Liability Pool or have commercial insurance that will protect against any damage claims that might result from performing under this contract. Said insurance must be for such amounts as are prudent and customary for a government entity. 17. RECORDS, DOCUMENTS AND REVIEW Maintenance of Records: Unless otherwise specified in the Contract, all books, records, documents, and other materials relevant to this Agreement will be retained for six (6) years after expiration of this Contract. Each party will utilize reasonable security procedures and protections to assure records and documents provided by the other party are not erroneously disclosed to third parties. Review of Records: County shall grant ESD, and its designees full access to and the right to examine and copy any or all books, records, papers, documents and other material regardless of form or type which are pertinent to the performance of this Contract, or reflect all direct and indirect costs of any nature expended in the performance of this Washington Employment Security Department-ESD Contract#K9068 Page 4 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 Contract. Access must be available at all reasonable times not limited to the required retention period but as long as records are retained, and at no additional cost to ESD. 18. SEVERABILITY The provisions of this Agreement are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement provided that the remaining provisions can be given effect without the illegal or invalid provision. 19. TERMINATION AND SUSPENSION ESD, upon providing written notice, may terminate or suspend this Agreement, in whole or in part for convenience, or based upon the potential breach of terms by the County. If this Contract is terminated, ESD shall be liable only for final payment for services rendered or expenses incurred prior to the effective date of termination. 20. WAIVER A failure by either party to exercise its rights under this Agreement does not preclude that party from subsequent exercise of such rights and does not constitute a waiver of any other rights under this Agreement, unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. Washington Employment Security Department-ESD Contract#K9068 Page 5 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 EXHIBIT A STATEMENT OF WORK JEFFERSON COUNTY ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC) DISABLED HIKERS' GUIDE Project Create Disabled Hikers' Guides to Jefferson County Parks Overview To complete full accessibility and user experience assessments for five parks within Jefferson County and create and publish a guide to each park that provides detailed accessibility information for the cross-disability community. Timeline It will take approximately one year to complete the project. Resources required Personnel to write the guides Lodging Mileage Travel and training stipends Cost 6,500.00 Cost is for the budget in Exhibit B. Employment Security Department-ESD Contract#K9068 Page 6 Exhibit A—Statement of Work r Employment Security Department AMIllw WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 EXHIBIT B BUDGET JEFFERSON COUNTY ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC) DISABLED HIKERS' GUIDE Costs: Personnel: $41 per hour x 122 hours = $5,002 (rounded down) = Total: $5,000 Lodging: $611 (2 nights x $237 = $474 + 1 night x $137) Mileage: $389 (519 miles x $0.75) Total: $1,000 Travel and training stipends: $500 ($100 x five park assessment trainings) Total: $500 Grand Total: $6,500 In-Kind Donations: None. Washington Employment Security Department- ESD Contract#K9068 Page 7 Exhibit B—Budget DRAFT1. ISIII2X C, MINUTES Jefferson County Board of County Commissioners Regular Meeting — April 27, 2026, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton, Commissioner Heidi Eisenhour and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Brotherton called the meeting to order at the appointed time and played a tune on a Low D whistle. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and seven comments were received. The Commissioners addressed the comments. PROCLAMATION re: Proclaiming May 3-9,2026 as National Correctional Officers Week: All three Commissioners read aloud the proclamation. Commissioner Dudley-Nollette moved to approve the proclamation. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Sheriff Andy Pernsteiner and Jail Superintendent David Fortino were present and thanked the Commissioners for the proclamation. PROCLAMATION re: Proclaiming May 2026 as Amyotrophic Lateral Sclerosis ALS)Awareness Month: Clerk Gallaway noted that a member with ALS lived experience Debra Bretey requested the proclamation but was not in attendance today. All three Commissioners read aloud the proclamation. Commissioner Eisenhour moved to approve the proclamation. Commissioner Dudley- Nollette seconded the motion which carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Eisenhour moved to approve the Consent Agenda as presented. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Proposed additional Budget Appropriations/Extensions; Various County Departments; Hearing to be held at 10:30 a.m. on May 11, 2026 in the Commissioners Chambers located at 1820 Jefferson St. Port Townsend, WA 98368 (HYBRID) 2. RESOLUTION NO. 22-0427-26R re: Declare certain personal property as surplus, authorize disposal and remove from the Annual inventory of the Capitalized Fixed Assets—Public Works 3. AGREEMENT re: Thriving Communities Small Grants Program; Make Music Day 2026 Event; $1,250; Auditor's Office; Songwriting Works Educational Foundation 4. AGREEMENT re: Thriving Communities Small Grants Program; Providing opportunities to experience the arts; $250; Port Townsend School of the Arts DBA Northwind Art 5.AGREEMENT re: Thriving Communities Small Grants Program; BIPOC Family Program Expansion Project 2026; $1,250; Olympic Peninsula Young Men's Christian Association 1 Commissioners Meeting Minutes of April 27, 2026 Dr) r-r 6. AGREEMENT re: Thriving Communities Small Grants Program; Replacing playground equipment; $500; Swan School 7. AGREEMENT re: Thriving Communities Small Grants Program; After school program; $500; Salish Rescue 8. AGREEMENT re: Thriving Communities Small Grants Program; Youth concert series; $750; The Production Alliance (TPA) 9. AGREEMENT re: Thriving Communities Small Grants Program; After school program; $500; The Benji Project 10. AGREEMENT re: Thriving Communities Small Grants Program; Free indoor/outdoor concerts in Port Townsend; $500; Port Townsend Summer Band 11. AGREEMENT re: Thriving Communities Small Grants Program; Concert for youth to be held at Chimacum High School; $500; Port Ludlow Performing Arts 12. AGREEMENT re: Thriving Communities Small Grants Program; Meet me at the Café event; 500; Dove House Advocacy Services 13. AGREEMENT re: Thriving Communities Small Grants Program; Purchasing awards for Grand Parade; $500; Rhododendron Festival Association 14. AGREEMENT re: Thriving Communities Small Grants Program; Maritime skills programs for youth; $500; Puget Sound Voyaging Company DBA Community Boat Project 15. AGREEMENT re: Thriving Communities Small Grants Program; Food youth attending the 2026 Earn to Learn in Port Townsend and Chimacum; $500; OWL360 16. AGREEMENT re: Restorative Justice Program; $6,800; Therapeutic Courts; Peninsula Dispute Resolution Center 17. AGREEMENT re: Scholarships and Awards program; $2,000; Public Health; Jefferson County 4-H 18. AGREEMENT re: On-call building services consultant; Update to fee schedule and services only; Department of Community Development; BHC Consultants LLC 19. ADVISORY BOARD RESIGNATION re: Parks and Recreation Advisory Board(PRAB); District 2 Representative Marianne Walters 20. ADVISORY COMMITTEE APPOINTMENT re: Local Emergency Planning Committee LEPC); Jefferson Transit Authority Representative—Amy Hall 21. APPROVAL OF MINUTES: Regular Meeting Minutes of April 6 and 20,2026,and Special Meeting Minutes of April 10, 2026 (Joint Parks and Recreation) 22. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated April 27, 2026 and totaling 734,322.57 DISCUSSION re: Proposed Resolution to add Measure to August Primary Ballot for County Parks and Recreation Levy Lid Lift 2027-2032: County Administrator Josh Peters, Assessor Jeff Chapman, Public Works Director Eric Kuzma, Parks and Recreation Manager Matt Tyler and Finance Director Judy Shepherd were present for discussion. Staff presented a draft resolution to place a Parks& Recreation levy lid lift on the August 4, 2026 ballot, following prior Board direction. The proposal would fund parks,recreation programs, fairgrounds, 4-H, and community centers, with clearly defined allowable uses. The Commissioners reviewed financial scenarios comparing 6-year and 10-year options, noting that a 6-year levy is financially feasible at approximately 20-21 cents,while a 10-year levy would require a higher rate to remain sustainable. At 20 cents, revenues fall short by roughly $400,000 over six years,whereas 21 cents more fully aligns revenues with projected costs. 2 Commissioners Meeting Minutes of April 27,2026 IJ F /A -- Staff explained that senior and disabled exemptions were discussed and determined to have minimal overall impact on revenue projections. The Board discussed key policy considerations, with general consensus leaning toward a 6-year levy at 21 cents to ensure financial stability and avoid deficits, while acknowledging the potential tradeoff with voter support. Commissioners emphasized the importance of transparency and maintaining public trust by restricting funds to clearly defined purposes in the resolution. The majority of funding would support Parks& Recreation operations, including community centers, fairgrounds, and 4-H programs, while also helping offset pressure on the General Fund. The proposal is expected to stabilize current services and allow for modest improvements, including maintenance and limited staffing increases. After discussion, Commissioner Eisenhour moved to direct staff to bring back updated language in the afternoon in the matter of a resolution to approve a levy lift, and to include updated language to 21 cents per thousand, and a Whereas adding in Coyle to the Purpose Section in Section 2. Commissioner Dudley-Nollette seconded the motion. Chair Brotherton called for public comments on the motion, and two comments were received. After a brief discussion, he called for a vote on the motion. The motion carried by a unanimous vote. DISCUSSION re: HB2442—Revenue tools for local government and potential applications for Jefferson County: Commissioner Eisenhour explained that HB2442 has many different financial tools, and that the purpose of this discussion is to inform staff of all the tools available. Assessor Jeff Chapman, Treasurer Stacie Prada, Finance Director Judy Shepherd, and Public Health Director Apple Martine were present for discussion. Key provisions in HB2442 include expanded use of The Real Estate Excise Tax (REET) funds for property abatement, a small new sales tax option to support children and family services, and expanded flexibility for existing housing-related funds. Commissioners noted that while some tools provide only modest revenue,they are targeted toward identified community needs. The Board also reviewed more complex property tax-related provisions, including changes to levy limits, multi-year lid lifts, and mechanisms that allow certain districts to avoid the 1% annual growth limit or the $5.90 aggregate levy cap. Discussion highlighted how these changes could affect long-term financial planning, particularly for fire districts and potential parks and recreation funding. Additional tools include the ability to create a new levy (up to $0.05 per$1,000 assessed value)to support public health clinics. Concerns were raised about understanding the cumulative impact of multiple new funding options on taxpayers and the overall County budget. The Board discussed provisions related to Veteran services and mental health/developmental disability funding,which could significantly increase available revenue if separated from the general levy. While acknowledging unmet needs in these areas, Commissioners noted the importance of further analysis before pursuing such changes. Other elements of the bill, including flood control districts and fire protection district provisions, were reviewed but deemed less immediately applicable. Staff will continue evaluating options, and future discussions will focus on prioritizing tools, assessing financial impacts, and determining alignment with broader budget strategies. The meeting was recessed at 11:47 a.m. and reconvened at 12:02 p.m. with Chair Brotherton and Commissioner Dudley-Nollette present. Commissioner Eisenhour joined the meeting at 12:08 p.m. 3 Commissioners Meeting Minutes of April 27, 2026 DR ELECTED AND DIRECTORS MEETING: The Commissioners met with Elected Officials, Department Directors and staff to discuss the following items: Legislative recap—Staff shared recent bills that either passed or failed, and how it affects their office. Roundtable Department highlights: o Finance Department Finalizing annual report and review Accounts payable is doing well with new staff Adjusting budget timeline; mandated services discussion coming, and tackling the County's deficit o Auditor's Office Accounts payable team is up and running and efficient Upcoming: Annual reports, grants, elections, new ballot boxes Auditor Brenda Huntingford is retiring this year Filing day is May 4, 2026 o Treasurer's Office The County is starting to receive funds for the law and justice sales tax distribution Property tax is due by April 30, 2026 Port Townsend School District bond Treasurer Stacie Prada is seeking re-election o Assessor's Office Construction is underway to create new office space Not fully staffed, and upcoming West End assessments Assessor Jeff Chapman will not be running for office o Department of Community Development Updating projections through 2045 Planning Commission public hearing 5/13/26 o Prosecutor's Office Chief Civil DPA's workload New attorney will be joining next week,to assist with public records o Sheriff's Office Working on 2027 budget and addressing vacant positions Sheriff Andy Pernsteiner will be seeking re-election o Juvenile Services Appreciates the Sheriff's Office collaboration for transporting juveniles Lower risk programming and referrals of concern o District Court Public comment period open regarding bail and bond for incarcerated individuals Implementing a new Tyler product, so some services and court dates may be limited Online jury selection will soon be available o Superior Court Law library; ending subscription for new books 4 Commissioners Meeting Minutes of April 27, 2026 D R 6 fl Successful Color of Law event Upcoming Law Day o Social Media ADA Compliance deadline extended to April 2028 o Public Health Update Experiencing upcoming retirements in the department Audit staff have been making site visits Working with budget cuts and reduced training Foundational services; $21 million cuts which will affect the department Review of other funding sources All-County Preparedness Day; showcasing their prevention work o Commissioner Eisenhour Seated 3 interim Chimacum Drainage District Board members; first meeting on May 12, 2026 at the Port Hadlock Library [at 5:00 p.m.] o Future Agenda Items Celebrations for retirements The meeting was recessed at 1:05 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Brotherton announced that the Executive Session will be held from 1:30 p.m. to 2:00 p.m. regarding Attorney-Client Privilege, Potential/Actual Litigation under exemption RCW 42.30.110(1)(i)as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), Central Services Director, DCD Director, and DCD Administrator. The Board resumed the regular meeting at 2:00 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 2:01 p.m. to 2:11 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:12 p.m. ACTION: Commissioner Dudley-Nollette moved that the Board of County Commissioners approve the settlement of case#26-2-00052-16 filed in Jefferson County Superior Court by Mark Daniels in order to avoid the costs and risks of further litigation with no admission of liability by Jefferson County, for the sum of$6,500. Commissioner Eisenhour seconded the motion. Chair Brotherton called for public comments on the motion,and no comments were received. He then called for a vote on the motion. The motion carried by a unanimous vote. DISCUSSION re: Environmental Health Fund 160; Siting of sani-can in the vicinity of Mill Road and Larry Scott Trail: Public Health Director Apple Martine discussed Fund 160, a water pollution control fund created in 2001 to provide low-interest septic system loans. With most loans repaid, a remaining balance could potentially be repurposed to support sanitation facilities- such as restrooms and waste services -near Mill Road and the Larry Scott Trail, where public health concerns exist due to limited infrastructure and the presence of unhoused individuals. Staff clarified that the fund is legally restricted to its original purpose under existing resolutions. Repurposing it would require a new resolution and legal review, and closing the fund would require repayment of about $95,000 to the General Fund. Commissioners questioned whether this is the best use 5 Commissioners Meeting Minutes of April 27, 2026 DR A of limited resources and noted the need to determine whether the fund should continue supporting septic loans. Staff was directed to research legal constraints, funding options, and broader sanitation policy considerations before returning with recommendations. The meeting was recessed at 2:52 p.m. so that the Commissioners could attend the Special Meeting of the BOCC/Finance Committee, and reconvened at 3:52 p.m. with all three Commissioners present. The meeting was recessed at 3:54 p.m. to review legal documents and reconvened at 4:01 p.m. with all three Commissioners present. CONTINUED DISCUSSION re: Proposed Resolution to add Measure to August Primary Ballot for County Parks and Recreation Levy Lid Lift 2027-2032: Commissioner Eisenhour shared her screen to review the revisions to the proposed resolution. After review, Commissioner Dudley-Nollette moved to approve RESOLUTION NO. 23-0427-26R re: In the matter of adoption of a Resolution to approve a levy lid lift, as amended. Commissioner Eisenhour seconded the motion. Chair Brotherton opened the floor to allow for public.comments, and two comments were received. Commissioner Dudley-Nollette amended her motion to replace the word"is"with"may be"on page 2 of 6. Commissioner Eisenhour was agreeable to the friendly amendment. Chair Brotherton called for a vote on the motion. The motion carried by a unanimous vote. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: Review current Board vacancies; tabled for future meeting Review and potential action re: Boards & Committee assignments; tabled for future meeting Miscellaneous items NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:22 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heidi Eisenhour, Member Carolyn Gallaway, CMC Heather Dudley-Nollette, Member Clerk of the Board 6 DRAFT MINUTE S Jefferson County Board of County Commissioners Special Meeting — April 8, 2026, 5:00 p.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton, Commissioner Heidi Eisenhour and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Brotherton called the meeting to order at the appointed time. The purpose of the meeting was for the Commissioners to participate in discussion with the Public Infrastructure Fund (PIF)Board. All action was taken by PIF members, and Chairing duties were handed over to PIF Chair Heidi Eisenhour PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and no comments were received. APPROVAL OF MINUTES: PIF members took-action to approve their meeting minutes of October 3, 2025 and November 13, 2025 as presented. DISCUSSION re: Jefferson County Partner Support for APEX Accelerator Program: EDC Team Jefferson Director David Ballif spoke about the program. PIF members took-action to approve the 10,000 request to the EDC for the Apex Accelerator Program. DISCUSSION re: Scope, Schedule & Budget Updates for Current PIF Projects: Staff reviewed the current PIF funding spreadsheet and discussed challenges in addressing emergent projects that do not align with existing RFP timelines. Project updates included: the Simms Gateway project is delayed until approximately 2027 due to Tribal consultation related to cultural resource impacts; the Quilcene Complete Streets project remains active but continues to face challenges, with approval given to purchase speed radar signs; and the JCIA Park project has expended roughly 75%of its funds, with additional road work anticipated and coordination with the PUD ongoing,though timelines remain uncertain. The Glen Cove project is still in development, with ongoing coordination needed to determine project leadership and use of allocated funds, while the Quilcene water kiosk project was withdrawn, returning funds to the PIF balance. The Lawrence Street project has been fully expended and successfully leveraged additional external funding. DISCUSSION re: PIF Availability Projection and Process for Project Selection and Fund Distribution: The group discussed PIF fund availability projections and potential changes to the project selection and distribution process. Staff will work to update the current fund balance. A proposal was made by Commissioner Brotherton which introduced moving from a reactive RFP-based model toward a more strategic and collaborative approach, such as developing a rolling six-year project list with defined criteria to guide funding decisions and support long-term infrastructure,public-private 1 DRAFT Commissioners Meeting Minutes of April 8, 2026 partnerships, and workforce housing. PIF members generally supported adding a more strategic framework, while emphasizing the need to maintain flexibility to act on emergent,job-creating opportunities. Discussion highlighted the importance of balancing long-term planning with nimbleness, aligning efforts with existing plans such as SEDS, and potentially incorporating dedicated time for strategic planning within regular PIF meetings. The idea will be further developed for future consideration. DISCUSSION re: Emergent Projects and Opportunities - Process for Consideration of Current and Future Proposals: The group discussed an emergent funding opportunity to support infrastructure improvements at the Jefferson County International Airport tied to a timber cooperative project, which would leverage grant funding, expand operations, and create local jobs. After discussion, PIF members took-action to approving funding to the Port of Port Townsend for$285,000 to support the Jefferson Timber Cooperative Project. Scott Freeman of Leopold Freeman Forest LLC and Jefferson Timber Cooperative Board member thanked the PIF members for supporting their project. Discussion continued around the need for a more flexible process to address future emergent opportunities, including maintaining reserve funds and potentially convening special meetings to respond to time-sensitive projects while aligning decisions with broader economic development goals. FUTURE AGENDA ITEMS: Follow-up topics for future PIF meetings included: Review PIF balance, strategic framework discussion, aligning broader plans, project selection process, revenue timing clarification, meeting cadence and process. CLOSING REMARKS: PIF Chair Eisenhour noted that she was happy that the Timber Cooperative project was moving forward. NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 5:56 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heidi Eisenhour, Member Carolyn Gallaway, CMC Heather Dudley-Nollette, Member Clerk of the Board 2 J DRAFT MINUTES Special Meeting — April 27, 2026, 3:00 p.m. Jefferson County Board of Commissioners and Jefferson County Finance Committee Courthouse,Commissioners' Chambers 1820 Jefferson Street,Port Townsend, WA(HYBRID) CALL TO ORDER: Chair Brotherton called the Special Board of County Commissioners(BOCC) meeting to order in the presence of Commissioner Heidi Eisenhour and Commissioner Heather Dudley- Nollette. The purpose of the Special Meeting was to allow the Commissioners to meet with the Finance Committee, and provide comments when necessary. All action taken at the meeting was done by Finance Committee (FC) members. Finance Committee Chair Stacie Prada called the Finance Committee meeting to order at the appointed time. PUBLIC COMMENT PERIOD: FC Chair Prada opened the floor for public comments, and no comments were received. FC members then approved their agenda. APPROVAL OF MINUTES: FC members moved to approve the February 2, 2026 minutes as presented. DISCUSSION re: Treasurer's Report 1st Quarter 2026 covering county and district debt& investments: FC Chair Prada reviewed the Treasurer's report with the Board which provided an overview of County investments,noting that most funds are invested in the State investment pool with a current rate of about 3.71%, and that nearly all available cash is invested except what is needed for daily operations. The County currently holds about $183 million in investments, with$178 million in the state pool, and is evaluating future strategies such as longer-term investments or separately managed funds. DISCUSSION re: County debt,capital planning and JeffCom expansion funding options: FC Chair Prada reviewed the report with the Board and discussed potential financing options for expanding the JeffCom communications facility. Since Jeffcom cannot independently issue bonds,the County could sponsor debt backed by its property tax authority. Preliminary estimates suggest a smaller expansion could cost $1.5-2 million, with the state's local government bond program identified as a cost-effective financing option, while larger facility plans may require broader coordination and inclusion in the County's capital improvement plan. The discussion also explored aligning JeffCom needs with a potential future law and justice facility to maximize funding opportunities,though no decisions were made and further planning and analysis are needed. FUTURE AGENDA ITEMS: Not discussed. 1 Joint BOCC Special Meeting/Finance Committee Meeting: April 27, 2026 NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the Special Meeting of the Board of County Commissioners at 3:54 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heather Dudley-Nollette, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 2 ti0N (. DRAFT MINUTES Jefferson County Board of County Commissioners Special Meeting — May 1, 2026, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton, Commissioner Heidi Eisenhour and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Brotherton called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and no comments were received. DISCUSSION re: Appointment of"For" and "Against" Committee Members for August 4,2026 Parks Levy Measure: Commissioner Dudley-Nollette noted that in addition to the current individuals that expressed interest to serve on the "For" Committee the "Against" Committee,Nat Jacobs would like to be added to the "For"committee. Auditor Brenda Huntingford was present to review the rules and deadlines under state law, the role of the Auditor, and how committee members will appear in the voter's guide. The Board noted that community members can still participate in campaign efforts even if not formally named on the committees. After discussion, Commissioner Eisenhour moved to appoint Devin Buckham and Nat Jacobs to a"For" Committee, and Shellie Yarnell to the"Against" Committee for the August 4, 2026 Parks Levy Measure. Commissioner Dudley-Nollette seconded the motion. Chair Brotherton opened the floor to allow for public comments, and one comment was received. He called for a vote on the motion. The motion carried by a unanimous vote. NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 9:16 a.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heidi Eisenhour, Member Carolyn Gallaway, CMC Heather Dudley-Nollette, Member Clerk of the Board 1 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Josh Peters, County Administrator From: Eric Kuzma, Public Works Director(1),. Agenda Date: May 4, 2026 Subject: Call for Bids, Phase 4-Northwest School of Wooden Boatbuilding(NWSWB) and Star Marine On-site Grinder Pump Installation for the Port Hadlock Urban Growth Area(PHUGA)Sewer System Statement of Issue: The Board is requested to sign the Call for Bids for Phase 4- Northwest School of Wooden Boatbuilding NWSWB)and Star Marine On-site Grinder Pump Installation for the PHUGA Sewer System. Analysis/Strategic Goals/Pro's&Con's: This work includes installation of on-site grinder pumps for the Northwest School of Wooden Boatbuilding and associated school buildings,which also includes seven(7)cabins and Ajax Café;and Star Marine. The work also includes the connection to the low pressure sewer(LPS)collection system;the installation of 3- inch HPDE LPS collection pipe, 2-inch HDPE "side sewer" pipe, grinder pump tanks, grinder pumps and control panels; the connection to existing building drains and appurtenances; the startup and testing of the grinder pumps; the abandoning of the existing septic tank systems; clearing and grubbing; the placement of hot mix asphalt and cement concrete sidewalks; and other work. This work will occur Fall of 2026. Fiscal Impact/Cost Benefit Analysis: The Engineer's estimate is approximately$876,210 (estimate includes 9.5%Washington State sales tax). Funding is through the Environmental Protection Agency(EPA) FY 2022 and FY 2023 Community Grant Program. There is no County match required for the Community Grant Program funding;as EPA approved the County 20-percent match removal request due to the severe hardship within the project area (Port Hadlock/Irondale). Recommendation: Please approve and sign the Call for Bids which will allow Public Works to begin advertising. Bid opening is schedule for June 5,2026. Department Contact:Samantha Harper,ext. 175 Reviewed By: Josh eters,County Administrator to CALL FOR BIDS Phase 4—Northwest School of Wooden Boatbuilding(NWSWB) and Star Marine On-Site Grinder Pump Installation for the Port Hadlock Urban Growth Area (PHUGA) COUNTY PROJECT NO.4052128-0 Notice is hereby given that the Board of County Commissioners of Jefferson County,State of Washington,will receive sealed bids no later than 2:00pm on June 5,2026 at the Office of the County Commissioners,basement level of the Jefferson County Courthouse, 1820 Jefferson Street, P.O. Box 1220, Port Townsend,Washington, 98368,for construction of Phase 4 Northwest School of Wooden Boatbuilding(NWSWB)and Star Marine On-Site Grinder Pump Installation for Port Hadlock UGA, County Project No.4052128-0. Sealed bids will be opened and read publicly shortly after the bid due time, in the Jefferson County Commissioners Chambers, basement level of the Jefferson County Courthouse. Interested persons can attend the bid opening. Project Description:This contract provides for the installation of on-site grinder pumps for the Northwest School of Wooden Boatbuilding and associated school buildings,which also includes seven(7)cabins and Ajax's Café; and Star Marine. The work also includes the connection to the existing low pressure sewer LPS)collection system;the installation of 3-inch HDPE LPS collection pipe,2-inch HDPE low pressure"side sewer" pipe, grinder pump tanks, grinder pumps and control panels; the connection to existing building drains and appurtenances; the startup and testing of the grinder pumps; the abandoning of the existing septic tank systems; clearing and grubbing; the placement of hot mix asphalt and cement concrete sidewalks;and other work.,all in accordance with the attached Contract Plans,these Contract Provisions, and the Standard Specifications. The Engineer's Estimate for this work is$800,192.00 plus WSST. Bid Documents: Bids must be submitted in accordance with the plans and specifications in the bid documents. All bid documents including bid forms, plans, specifications,addenda, and plan holders list, are available on the Builders Exchange of Washington website www.bxwa.com.Click"Posted Projects", Public Works," "Jefferson County Public Works" "Projects Bidding,"and"Project Bid Date." Bidders must"Register as a Bidder,"to receive automatic e-mail notification of future addenda and to be placed on the "Bidders List."Call BXWA at( 425)258-1303 if you need assistance. Pre-Bid Site Walkthrough: Contractors shall attend a mandatory pre-bid site walkthrough. The pre-bid walk will start at the Northwest School of Wooden Boatbuilding located at 42 North Water Street, Port Hadlock,WA 98339 on the following dates/times: May 20, 2026 at 9:30am or May 20, 2026 at 1:30pm Contractors will be required to attend one of the two pre-bid site walkthroughs. Bid Bond: Each bid shall be accompanied by a surety bond, postal money order,cashier's check or certified check payable to the Treasurer of Jefferson County in the sum of five (5%) percent of the bid amount, to be forfeited to Jefferson County by the successful bidder if he/she fails to enter into a contract and file an acceptable surety bond in the amount of 100%of the contract price within ten(10) days of the award.The Board of County Commissioners reserves the right to reject any and all bids,and to accept the bid deemed most advantageous to Jefferson County, and to waive all informalities in the bidding. Equal Opportunity: The Jefferson County Public Works in accordance with Title VI of the Civil Rights Act of 1964(78 Stat. 252.42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement,disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race,color,or national origin in consideration for an award. Any person who believes that his/her Title VI protection has been violated,may file a complaint by contacting Jefferson County's Title VI Coordinator, Eric Kuzma at 360.385.9167. Funding: This project is funded through the U.S. Environmental Protection Agency FY 2022 and FY2023 Community Grant Number 02J97501. All work performed on this project will be subject to state prevailing wage rates. Jefferson County is an Equal Opportunity and Affirmative Action Employer. Contractors are encouraged to commit to local hires for this project. Small, Minority- and Women-Owned firms are encouraged to submit bids. The Successful bidder will be required to conform to the wage requirements prescribed by the federal Davis-Bacon and Relate Acts which requires that all laborers and mechanics employed by contractors and subcontractors performing on contracts funded in whole or in part by SRF appropriations in excess of$2000 pay their laborers and mechanics not less than the prevailing wage rates and fringe benefits, and determined by the Secretary of Labor,for corresponding classes of laborers and mechanics employed on similar projects in the area. Dated this day of 2026. BOARD OF JEFFERSON COUNTY COMMISSIONERS Greg Brotherton,Chair JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Jefferson County Board of Commissioners FROM: Carolyn Gallaway, Clerk of the Board DATE: April 27, 2026 SUBJECT: AGREEMENT,Amendment No. 1 re: 2026 Affordable Housing/Homelessness Grant Funding; Caswell Brown Village Operations; Olympic Community Action Program (OlyCAP) STATEMENT OF ISSUE: On November 17, 2025, the Board of County Commissioners (BOCC) approved the Housing Fund Board's 2026 funding recommendations for Affordable Housing Fund 148, Homeless Housing Fund 149, 1590 Funds. One of the recommendations was for OlyCAP to receive 171,000 for Caswell Brown Village—Phase 2 Operating. OlyCAP contacted Jefferson County in February 2026 and requested the ability to use their unexpended 2025 funds. ANALYSIS: A 2026 first quarter budget appropriation hearing was held on April 6, 2026 and the Commissioners approved OlyCAP's request to use $92,674 of unspent 2025 funds. FISCAL IMPACT: 92,674 will be added to OlyCAP's 2026 contract of $171,000 for a total of$263,674. Funding will come from Fund 148. RECOMMENDATION: Approve the attached Grant Agreement amendment with OlyCAP. REVIEWED BY: Jo . Peters, County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: OLYMPIC COMMUNITY ACTION PROGRAMS(OLYCAP) Contract No: C©V-OPERATIONS-AMENDI Contract For: Caswell Brown Village - Phase 2 Operations "Perm: January 1,2026-December 31,2026 COUNTY DEPARTMENT: County Administrator Contact Person: Carolyn Gallaway Contact Phone: 360-385-9122 Contact email: carolyn@co.jefferson.wa.us AMOUNT: Additional amount of$92,674 for a total of$263,674 PROCESS: — Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund # 148 RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP I: DEPARTMENT CERTIFIES COMPLIANCE WITI ,ICC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A:r C r_t-C y/2072- p ignature D to STET' 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. tl CERTIFIED: N/A: l atmeluySignature Date STEP 3: RISK MANAGEMENT REVIEW wi be added electronically through Laserfiche): Electronically approved by Risk Management on 4/28/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/22/2026. DPA Luther initially rejected then approved contract with alterations on 04/22/2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STET'6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL l Amendment No. 1 to the Grant Agreement by and Between Jefferson County and Olympic Community Action Program (OlyCAP) for the Caswell Brown Village— Operations -Phase 2 This Amendment No. 1 to the Grant Agreement is made and entered into by and between OlyCAP ("Grantee") and Jefferson County, a political subdivision under the laws of the State of Washington ("County"), (collectively "Parties"). WHEREAS, the Parties want to amend the Grant Agreement entered into between them; NOW, THEREFORE,the Parties agree as follows: 1. Amendments. The sixth Whereas statement is amended to reflect a new amount: o Replace $171,000 with $263,674 Exhibit A— Scope of Work is amended to reflect a new amount: o Replace $171,000 with$263,674 Exhibit B - Budget is amended to reflect a new amount: o Replace $171,000 with$263,674 2. All other terms remain the same. SIGNATURES FOLLOW ON NEXT PAGE) 1 Jefferson County Olympic Community Action Program Board of Commissioners 04/22/2026 Signature Date Greg Brotherton, Chair Date Holly Morgan, Executive Director SEAL: ATTEST: Carolyn Gallaway, CMC Date Clerk of the Board Approved as to form only: Philip C. Hunsucker Date Chief Civil Deputy Prosecuting Attorney 2 Jefferson County Olympic Community Action Program Board of Commissioners Signature Date I lolly Morgan, Executive Director Greg Brotherton, Chair Date SEAL: ATTEST: Carolyn Gallaway, CMC Date Clerk of the Board Approved as to form only: 04-22-2026 Jer•.-'iah B. Luther Date Deputy Prosecuting Attorney 2 ORIGINAL AGREEMENT FOR 2026 AFFORDABLE HOUSING/HOMELESSNESS SERVICES FUNDING FOR OLYMPIC COMMUNITY ACTION PROGRAMS(OLYCAP)—CASWELL BROWN VILLAGE OPERATIONS This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and OLYMPIC COMMUNITY ACTION PROGRAMS(OLYCAP) ("RECIPIENT'). WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 600 443 619;and WHEREAS, the COUNTY desires to support affordable housing and reduce or eliminate homelessness in unincorporated Jefferson COUNTY, as authorized by Chapter 36.22 RCW, Chapter 82.14 RCW,and Chapter 3.33 Jefferson COUNTY Code;and WHEREAS, the COUNTY appointed the Jefferson COUNTY Housing Fund Board HFB") to review and recommend Affordable and Supportive Housing Fund (1590 FUNDS) and/or Homeless Housing and Assistance Fund (5386 FUNDS) proposals submitted to the COUNTY, as authorized by RCW 82.14.530, RCW 82.14.540 and Chapter 3.33 Jefferson COUNTY Code;and WHEREAS, RECIPIENT submitted a qualified Affordable and Supportive Housing Fund 1590 FUNDS) and/or Homeless Housing and Assistance Fund (5386 FUNDS) proposal to the HFB; WHEREAS, the HFB reviewed and recommended funding all or part of RECIPIENT's qualified Affordable and Supportive Housing Fund (1590 FUNDS) and/or Homeless Housing and Assistance Fund(5386 FUNDS)proposal to the Jefferson County Board of Commissioners; WHEREAS, the Jefferson County Board of Commissioners reviewed the HFB recommendation for funding all or part of RECIPIENT's qualified Affordable and Supportive Housing Fund (1590 FUNDS) and/or Homeless Housing and Assistance Fund (5386 FUNDS) proposal and finalized an award of$171,000 from Fund 148 for the purposes recommended by the HFB("Final HFB Award"); IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE HFB AWARD a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final HFB Award for the approved scope of work for the Project described in RECIPIENT's proposal for the 2026 fiscal year,a copy of which is attached as Exhibit A. b. The budget for the Project is described in Exhibit B,attached. 2. RESPONSIBILITIES OF RECIPIENT a. Reports. RECIPIENT shall submit a progress report no later than July 1, 2026, midway through the grant cycle period. An annual report form will be due no later than January HFB Grant Award Agreement for OlyCAP—Caswell Brown Village Operations Page 1 31, 2027. The report form will be distributed before the end of the year. Non-compliance may result in no funds awarded in the future. Reports shall include a comparison of outcomes to date with those initially proposed, and the total number of individuals served during the Agreement term. b. Payment. Expenses incurred on the Project, as described in Section 1.b., by the Project's consultants, contractors, suppliers, or RECIPIENT's staff shall be submitted to the COUNTY Administrator's Office by RECIPIENT using a detailed invoice that includes all of the following: i. Each detailed invoice shall show individual items followed by the total amount incurred and the amount eligible for reimbursement under this grant. RECIPIENT may submit such invoices to the COUNTY once per month during the course of the Project for work completed. All invoices shall be submitted no later than 30 days after project completion; and, ii. The COUNTY shall review and approve invoice payments. Payments will be limited to the monies that are available under the grant as described in Section 1. Such invoices, once approved, will be paid using the COUNTY's normal bill paying process and cycle. c. For a minimum of six(6)years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to COUNTY or State representatives to audit those records. d. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson COUNTY. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31, 2027. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide RECIPIENT funding from the Affordable and Supportive Housing Fund (1590 FUNDS) and/or Homeless Housing and Assistance Fund (5386 FUNDS) to be used in support of their responsibilities as defined under this Agreement. b. Said funding is in the amount of the Final HFB Award for the 2026 fiscal year. Payment is conditioned on full compliance with this Agreement, including but not limited to, the submittal of the reports required by Section 2. c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available billing cycle. 4. TERM This Agreement shall be for a term of one year, commencing on January 1. 2026 and ending on December 31,2026,except for the reports required in Section 2,which are due January 31,2027. HFB Grant Award Agreement for OlyCAP—Caswell Brown Village Operations Page 2 5. ASSIGNMENT A parry's interests in this in this Agreement may not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice in the event expected or actual revenue from Fund 148 and/or 149 is reduced or limited in any way,or for non-performance of duties under this Agreement, or for any reason. b. RECIPIENT may terminate this Agreement upon thirty (30) days written notice to the COUNTY. In the event of termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, RECIPIENT shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from RECIPIENT's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require RECIPIENT to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) RECIPIENT's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence, or the negligence of RECIPIENT's agents or employees. b. RECIPIENT specifically assumes potential liability for actions brought against the COUNTY by RECIPIENT's employees, including all other persons engaged in the performance of any work or service required of RECIPIENT under this Agreement and, solely for the purpose of this indemnification and defense, RECIPIENT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. RECIPIENT recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise required,the following insurance: a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general liability coverage on a form acceptable to Jefferson COUNTY Risk Management for HFB Grant Award Agreement for OlyCAP—Caswell Brown Village Operations Page 3 bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk Management, upon request. 9. INDEPENDENT CONTRACTOR a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to RECIPIENT, or any employee, representative, agent or subcontractor of RECIPIENT. e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. HFB Grant Award Agreement for OlyCAP—Caswell Brown Village Operations Page 4 10. SUBCONTRACTING REQUIREMENTS a. RECIPIENT Owns Contract Performance. RECIPIENT is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. Recipient assumes responsibility for all liability for the actions and quality of services performed by any subcontractor. b. Subcontractor Disputes. Any dispute arising between RECIPIENT and any subcontractors or between subcontractors must be resolved with involvement of any kind on the part of the COUNTY and without detrimental impact on the delivery of contracted goods and services. 11. LEGAL AND REGULATORY COMPLIANCE While performing under this Agreement, RECIPIENT, subcontractors, and their employees are required to comply with all applicable local, state and federal laws, codes, ordinances and regulations, including but not limited to: a. Applicable regulations of the Washington State Department of Labor and Industries, including WA-DOSH Safety Regulation; and b. State and Federal Anti-Discrimination Laws. 12. COMPLIANCE WITH LAWS RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 13. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW HFB Grant Award Agreement for OlyCAP—Caswell Brown Village Operations Page 5 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. RECIPIENT consents to the personal jurisdiction of the courts of the State of Washington. 15. DISCRIMINATION PROHIBITED RECIPIENT with regard to the project to be completed under this Agreement, shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies,or subcontractors. 16. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations, representations,or agreements written or oral. 17. PUBLIC RECORDS ACT This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 18. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson COUNTY. b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives to audit records related to the funds provided to RECIPIENT under this Agreement. 19. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. 20. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period.. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive the term of this agreement include: (a)controlling law; (b) insurance; and,(c) indemnification. HFB Grant Award Agreement for OlyCAP—Caswell Brown Village Operations Page 6 21. AMENDMENT, MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved scope of services in the Final HFB Award. b. Only the Jefferson County Board of Commissioners or their delegate by writing delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the Jefferson County Board of Commissioners or their delegate. SIGNATURES ARE ON THE FOLLOWING PAGE HFB Grant Award Agreement for OlyCAP—Caswell Brown Village Operations Page 7 JEFFERSON COUNTY WASHINGTON OLYMPIC COMMUNITY ACTION PROGRAMS Board of COUNTY Commissioners Jefferson COUNTY, Washington 1. By: ile„,, kcC.A\C.--R /2t/5- By: ASN eidi Eisen c our, Chair Date Signature By: /+, r Z 12 LS Name: 4) t p(401\CY r; he oTrember Date Title: t3) .L G '- Ai 4. . re l Z2 2C Date: 1 1-7 Sa r dley-Nollette, Member D to SEAL: 0*PERSON G N MISS 0. OG's ATTEST: s• b per . ...•..0.+ •' A SH ING ,,.,`,. ii , 6(( 7 , , . Caroly allaway, CMCv Date Clerk he Board Approved as to form only: 6)* (! //tA i /6 r Philip C. Hunsucker, ate Chief Civil Deputy Prosecuting Attorney HFB Grant Award Agreement for OlyCAP—Caswell Brown Village Operations Page 8 EXHIBIT A - SCOPE OF WORK RECIPIENT has been awarded $171,000 (the "Final HFB Award"), after recommendation by the Housing Fund Board ("HFB"). Recipient shall use the Final HFB Award consistently with its response to the request for proposal submitted to the HFB during the 2026 cycle. A true and correct copy of the RECIPIENT's response to the request for proposal is attached as Exhibit C. HFB Grant Award Agreement for OlyCAP—Caswell Brown Village Operations Page 9 EXHIBIT B — BUDGET RECIPIENT has been awarded $171,000(the "Final HFB Award"), after recommendation by the Housing Fund Board ("HFB"). Recipient shall use the Final HFB Award consistently with its response to the request for proposal submitted to the HFB during the 2026 cycle. A true and correct copy of the RECIPIENT's response to the request for proposal is attached as Exhibit C. Applicant: Olympic Community Action Programs (OlyCAP) Contact: Viola Ware, Housing Director Address: 2120 W Sims Way, Port Townsend, WA 98368 Phone: 360-460-2848 Email: vware(cvolycap.org HFB Grant Award Agreement for OlyCAP—Caswell Brown Village Operations Page 10 Exhibit C RECIPIENT'S PROPOSAL Request for Proposal (RFP)starts after this page HFB Grant Award Agreement for OlyCAP—Caswell Brown Village Operations Page 11 Application AFFORDABLE AND SUPPORTIVE HOUSING & HOMELESS HOUSING AND ASSISTANCE FUNDS For use from January 1, 2026 to December 31, 2026 GENERAL INFORMATION —It is understood that if awarded funding for this period, there is no guarantee of future funding beyond this award. We estimate the available funding for this period to be approximately $160,000 for 5386 Homeless Housing and Assistance(operating) funds; $780,000 for 1590 Affordable and Supportive Housing development funds; and first year operating funds; and $520,000 for 1590 Affordable and Supportive Housing operating funds. Note that 1590 operating funds may be used for all housing-related services. Name of Project or Program Caswell Brown Congregate Shelter Operating Costs Requested total amount for this application: $251,075 Area of the County to be served: Jefferson County Name of Applicant/Agency: OlyCap Federal Tax ID#: 91-0914319 Contact Person: Viola Ware Title: Housing Director Address: 2120 W Sims Way City: Port Townsend State: WA Zip: 98368 Phone Number: 360-460-2848 Fax Number: 360-385-5185 E-mail: vware@olycap.org CERTIFICATION by Authorized Agency Representative(Board President,CEO,or another person authorized to bind the agency in a contract). Name of Authorized Agency Representative(print):Holly Morgan_ Title: Executive Director Applicant certifies that these funds will be used as described in this application unless a change has been mutually agreed upon between Contractor and Jefferson County Board of County Commissioners. Substantive amendment requests will also require the approval of the Housing Fund Board("HFB"). Applicant certifies that the information in this application is true and correct. Applicant certifies that it has no outstanding obligations to the County with respect to housing funds. n 10/15/2025 Signature of Authorized Agency Representative Date SPECIFIC INFORMATION Please separately tab each section of the application submission as to Project or Program Description, Capacity, Alignment, Approach, Impact of Funds,Budget. PROJECT DESCRIPTION Name of Project or Program (please include HMIS name/number if applicable): OCACaswell Brown Village Tiny Homes),OCACasewell Brown Village RVs Amount requested: $251,075 Provide a brief description of the Project or Program: (LIMIT 200 WORDS) Caswell Brown provides 20 RV sites and 20 tiny shelters,offering safe, stable transitional shelter for individuals and families in need. These units are supported by a food preparation building and a soon-to-be- completed sanitation facility that will include toilets, showers, and laundry services—critical for maintaining health, dignity, and necessities of daily living. As we expand services, operating costs have increased—particularly for maintaining the food preparation building and preparing the sanitation facility for full use. These spaces are essential not only for basic needs but also for fostering community,nutrition, and wellness. Operational funding will ensure these facilities remain safe,clean,and fully functional and allow us to continue serving and expand services for vulnerable residents while strengthening our rural community. Specify the Project or Program goals and expected outcomes. Specify the measures of success by which the Project or Program will be assessed. (LIMIT 300 WORDS) The Caswell Brown Project provides transitional shelter for households experiencing homelessness, offering up to two years of safe, stable shelter through 20 RV sites and 20 tiny shelters. This program is designed to support residents as they work toward long-term stability and permanent housing. The renovations supported by the Housing Fund Board in 2025 has helped bring dignity and community to the residents by funding the renovation of the PUD building as a community space where providers are invited to offer vital services and resources to help individuals tackle barriers and increase stability. This space is also used by the residents to connect with one another and hold self-help groups and will host community life-skills classes. It is also where the OlyCAP Housing Director meets personally with the residents of CBV to discuss site priorities and resident concerns, working together to resolve issues as a community. Success will not only be measured by the number of households exiting to permanent housing, but also the quality of on-site services delivered—such as hygiene access, food support, case management, and referrals and connections to relevant services addressing barriers including but not limited to income and behavioral health. Specify the number of units of housing to be created or number of individuals who will be served by the Project or Program. The Caswell Brown Project will serve up to 40 households through 20 RV sites and 20 tiny shelters. Each unit provides transitional shelter for up to two years. Threshold Requirements: Identify the specific eligible use(s) under 5386 and/or 1590 for which the Project or Program qualifies, as listed on pages two through four of the RFP. If you are submitting for both operating and development funds, please submit separate budgets for each. 5386 Operating Funds: This is the specific eligible use for operating funds for existing shelter units 1590 Development Funds: 1590 Operating Funds: Provide a brief description of recent, relevant and successful experiences in delivering similar programs and/or projects. In addition to Caswell Brown Village,OIyCAP_manages the Haines Street Cottages which is emergency housing for persons in recovery from substance use disorders and persons referred by OlyCAP's youth program. This year a unit at the cabins will be specifically prioritized to for families experiencing homelessness. OlyCAP manages three other residential sites—South Seven Senior Village, 7th Haven, and Northwest Passage—each tailored to meet the diverse needs of Jefferson County residents. These programs are strengthened by partnerships with respected local service providers including Dove House, Discovery Behavioral Health, OWL360, Fire CARES, and Public Health. Through Coordinated Entry, we ensure fair access to housing for all eligible households across the county. OlyCAP also manages the Sequim Warming Center in Clallam County which operates from November through March. In winter of 2024-25, the Warming Center increased services including access and was open 51 days, 20 days more than the previous year providing 165 shelter nights to 52 individuals and 92 referrals for services including housing and long-term shelter. Last year no one was turned away. Since June 2024, service improvements at CBV have included fully staffing the site with a monitor on each shift, the establishment of a resident council providing CBV residents with a direct line of communication with the Director of Housing, resident mail service, interne,an indoor food prep area,community meetings space, on-site housing case management, and a nearly completed sanitation facility that will include indoor showers and toilets (with ADA accommodations) and laundry facilities. OIyCAP's approach is grounded in best practices such as trauma-informed care and de-escalation, helping stabilize individuals and families once housed not just providing shelter—but connecting people to the support systems they need to overcome barriers and build pathways to permanent housing. OlyCAP has fostered active collaboration with parnters in the community,not only in creating a robust Coordinated Entry process but in finding solutions for individuals in housing crisis. These partners include, but are not limited to, Fire Cares,OWL360, Bayside Housing, Public Health, Reach Out, Winter Welcoming Center, Dove House, Bayside, Sarge's Veteran Support Network, the Department of Veteran's Affairs, LEAD, Discovery Behavioral Health and REAL. OlyCAP has also made considerable efforts to ensure Lived Expert voices have an active role in finding and developing community solutions. Briefly describe how the project aligns with the priorities and objectives of the Five-Year Homeless Housing Plan and the community outreach conducted for the project or program. (LIMIT 400 WORDS) Caswell Brown Village is a critical part of our community's response to homelessness,aligning directly with Objective#3. The Village offers 40 units-20 RV sites and 20 tiny shelters—designed as transitional shetler to households for up to two years while they work toward long-term housing solutions. Caswell Brown not only provides shelter—it delivers a pathway forward. On-site services such as direct housing case management twice a week,a communal space for self-help meetings and offices for community providers including but not limited to,public health and LEAD, to meet confidentially with residents are tailored to help residents transition successfully into permanent housing. k. \I'PRO S( II - ( umt lctcncss of Proposal Readiness (5 Points) (LIMIT 400 WORDS) Caswell Brown Village is fully prepared to utilize operational funding immediately to support its transitional shelter program throughout 2026. The requested funds will fully support the program's operational needs for the 2026 calendar year, including staffing, utilities, maintenance, and supplies necessary to keep the site safe,clean,and functional. This funding will ensure uninterrupted service delivery and allow the program to focus on its core mission: helping residents transition from homelessness to permanent housing. B. IMPACT OF FUNDS - Leveraae of Other Funds and N u n hcr of Persons Assisted 10 Points) (LIMIT 400 WORDS) The population of Caswell Brown Village is currently 50 adults and 6 children. To sustain operations and facility costs,Caswell Brown Village has strategically leveraged a portion of the Consolidated Homeless Grant. This funding supports overall operations to reliably deliver consistent, high-quality services. With continued support,Caswell Brown Village will remain a vital, compassionate solution to homelessness in our rural community. We have leveraged approximately$182,183 from the Consolidated Homeless Grant as well as the Community Development Block Grant for this project. C. PROJECT OR PROGRAM BUDGET-A Feasible Financial Plan (5 Points) BUDGET FORMS Funding period begins January 1, 2025, and ends December 31,2025. Please use the attached budget templates. If you need additional space, you may insert rows. "Proposal"refers to the funds requested from these funds that will be applied to this specific Project or Program. Blank spaces are provided for additional categories. Justification for budget items must be specific, and that same specificity should be reflected in subsequent billings. A maximum 10% Administration fee is allowed for projects if needed, however, Administration fees are not allowed for Capital Projects. CAPITAL BUDGET FOR REAL ESTATE DEVELOPMENT USES Financing Categories Estimate Basis of Estimate Total Acquisition Costs $ Construction Construction Fees Financing Fees and Charges Guarantees and Reserves $ Developers Fee Subtotal TOTAL SOURCES Financing Categories Estimator Indicate if Committed or Application has been made.If not made indicate date application is to be submitted Private Loan Jefferson County Funds $ Public Sources(State or $ Federal Funds) Foundations Donations Low Income Housing Tax Credits(indicate 9% or 4%) Historic Tax Credits New Market Tax Credits $ Gap(if any) TOTAL Please include any budget narrative that is descriptive or helpful to explain any part of your proposed expenditures in your capital budget(s). (LIMIT 300 WORDS) PROGRAM OPERATING BUDGET July 1 2026-December 31 20261 Budget Categories Program Proposal Justification Priority Salaries 260,062 $155,000 SFTE - Management and Monitors at 60% Benefits 39009 23,250 SFTE-Management and Monitors at 60°ro Rental Subsidies SO 0 Utilities 15,000 $5,000 Considering increase with PUD and Sanitation Building Insurance 11,800 S11,800 Food/Supplies S 10,000 SO Cleaning and Laundry supplies Furnishings/Equipment S 18,000 $18,000 Replacement Storage units(40) Repair/Maintenance 40,000.00 $15,200 Janitorial Services estimated Unit Turn overs Transportation(explain) $ S Subtotal S393,871 S228,250 Administration(10%max.) $39,387 $22,825 TOTAL S 433,258 S251,075 If your Project or Program includes salaries and benefits, please list position(s)and FTE to be paid by these funds FTE should be that percentage of time the employee is dedicated to this Project or Program): Position Salary Benefits FTE Shelter 55,120.00 8,268 5 Management On-site Shelter 48,880 7,332 Supervisor Monitors 156,062 23,409 3. 5 FUNDING SOURCES FOR THE PROGRAM in 2025 Funding Sources Awards Awards Indicate if Committed or 2026 2026 Application has been made. Public Sources 182,1 83 $182,183 Consolidated Homelessness Funds grom these grants have State or Federal Grant/Community been committed to this Funds)Development Block Grant project Private Donations SO 0 Foundation Grants $0 0 United Campaigns SO SO Other 0 0 Other 0 SO TOTAL SO SO Please include any budget narrative that is descriptive or helpful, to explain any part of your proposed expenditures. For instance, if you are requesting furnishings or appliances specifically for housing included in your Project or Program,what are the items you are requesting? (LIMIT 300 WORDS) OlyCAP is requesting S251,075 in CBV operational funding to support transitional shelter services for individuals and families experiencing homelessness. This funding will cover essential staffing, facility maintenance, utilities, and equipment needed to ensure continuity of care and a dignified living environment. Personnel costs represent the largest portion of the budget ask, with$155,000 allocated for 60%of salaries and $23,250 for 60%of employee benefits, supporting 5 FTEs including shelter management,supervision, and monitors. These roles are critical for maintaining safety, providing support, and ensuring compassionate, trauma-informed care. CBV is very minimally staffed with one staff per shift. While this represents the bulk of the funds, in order to meet budget constraints staff wages have remained low(minimum wage for new and part-time employees and$20.03 an hour for full-time employees). The increase represents an effort to elevate staff wages minimally as the rising cost of living and challenges for employees and CBV residents alike to find and pay for housing locally. We seek not only to empower residents as a service provider but also staff as an employer. Currently, 2 monitors also live at CBV. Utilities ($5,000) reflect anticipated increases due to expanded services and the completion of the sanitation building. Insurance($11,800)ensures coverage for liability and property protection. Repair and maintenance($15,200) includes janitorial services and unit turnover costs to maintain clean, functional living spaces. Furnishings and equipment($18,000)will replace 40 storage units, supporting residents' personal needs and helping maintain organized, respectful accommodations. No funds are requested for food/supplies or transportation during this period. An administration fee of$22,825 (10%) is included to support program oversight and compliance. This budget ensures CBV can continue delivering high-quality, compassionate shelter services while supporting residents' transition to permanent housing. The requested funds will fully support operations for 2026. ATTACHMENT A Required Insurance Coverages 1. Commercial General Liability. Recipient shall maintain commercial general liability coverage on a form acceptable to Jefferson County Risk Management for bodily injury, personal injury, and property damage, in an amount not less than two million dollars per occurrence($2,000,000) and an aggregate of not less than four million dollars($4,000,000), for bodily injury, including death, and property damage. The commercial general liability insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: o Broad form property damage, with no employee exclusion; o Person injury liability, including extended bodily injury; o Broad form contractual/commercial liability,including completed operations and product liability coverage; o Premises—operations liability(M&C); o Independent contractors and subcontractors;and, o Blanket contractual liability. Recipient's commercial general liability policy shall include employer's liability coverage. The County and its elected officials,officers and employees shall be named as an additional insured party under this insurance policy. 2. Automobile Liability. Recipient shall maintain business automobile Liability insurance on a form acceptable to Jefferson County Risk Management with a limit of not less than a combined single limit of 1,000,000 each occurrence. Coverage shall include owned, hired, and non-owned automobiles. 3. Workers' Compensation (Industrial Insurance). Recipient shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Risk Management, upon request. If the County incurs any cost to enforce the provisions of this subsection, all costs and fees shall be recoverable from Recipient. o Recipient shall provide Workers' Compensation and Employer's Liability on a state approved policy form providing benefits as required by law with employer's liability limits no less than $1,000, 000 per accident or disease. o This coverage shall extend to any contractor or subcontractor that does not have their own workers' compensation and employer's liability insurance. o Recipient expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County,under any industrial insurance act, disability benefit act,or other employee benefit act of any jurisdiction,which would otherwise be applicable in case of such claim. 4. General Insurance Requirements. Insurance coverage shall be evidenced by one of the following methods: o Certificate of insurance;or, o Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. Any deductibles or self-insured shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention,or Recipient shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Failure of Recipient to take out or maintain any required insurance shall not relieve Recipient from any liability under this agreement,nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. Recipient's insurers shall have no right of recovery or subrogation against the County including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so affected shall protect all the parties and shall be primary coverage for all losses covered by the above described insurance. Insurance companies issuing Recipient's insurance policy or policies shall have no recourse against the County(including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of insurance policy. All deductibles in Recipient's insurance policies shall be assumed by and be at the sole risk of Recipient. Any judgments for which the County may be liable, in excess of insured amounts required by this agreement,or any portion thereof, may be withheld from payment due, or to become due,to Recipient until Recipient shall furnish additional security covering such judgment as may be determined by the County. Any coverage for third party liability claims provided to the County by a"Risk Pool"created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any insurance policy Recipient shall provide to comply with this Agreement. The County may, upon Recipient's failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to Recipient. o The certificate holder as Jefferson County, Washington and its elected officials, officers,employees and agents with the address of Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368;and o A statement that the insurance policy shall not be cancelled or allowed to expire except on thirty(30)days prior written notice to the County. Recipient shall provide a copy of all insurance policies specified in this Agreement. Written notice of cancellation or change in Recipient's insurance required by this Agreement shall reference the project name and agreement number and shall be mailed to the County at the following address: Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368. Recipient's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees and agents. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers,officials, employees or agents. Recipient's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Recipient shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance coverage for subcontractors shall be subject to all the requirements stated in this Agreement. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. Recipient shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services will be promptly replaced. Recipient shall place insurance with insurers listed to business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be place with insurers or re-insurers licensed in the State of Washington. Certificates of insurance as required by this Agreement shall be delivered to the County within fifteen (15) days of execution of the Agreement. To the extent a certificate lists or refers to any endorsements solely by name. description or number it shall be the responsibility of Recipient to obtain and provide to Jefferson County Risk Management a full and complete copy of the texts of such endorsements. The County shall be named as an "additional insured"on all insurance policies required by this Agreement. Recipient shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: o The limits of coverage; o The project name and agreement number to which it applies; JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Jefferson County Board of Commissioners FROM: Carolyn Gallaway,Clerk of the Board DATE: f,Z 1Z 2/2C SUBJECT: AGREEMENT re: 2026 Affordable Housing/Homelessness Grant Funding; OlyCAP—Caswell Brown Village Operations; in the amount of$171,000 STATEMENT OF ISSUE: On October 29, 2025 and November 4, 2025 the Housing Fund Board met and reviewed the RFPs received. On November 17, 2025,the Board of County Commissioners approved the Housing Fund Board's 2026 funding recommendations for Affordable Housing Fund 148, Homeless Housing Fund 149(1590 and 5386 Funds). One of the recommendations was to fund OlyCAP—Caswell Brown Village Operations; in the amount of$171,000. ANALYSIS: The attached Grant Agreement will provide$171,000 in funds approved by the Board of County Commissioners on November 17, 2025. FISCAL IMPACT: 171,000 from Fund 148 RECOMMENDATION: Approve the attached Grant Agreement. REVIEWED BY: aJos . Peters, County Administrator Date CONTRACT REVIEW FORM Geer Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: OLYMPIC COMMUNITY ACTION PROGRAMS(OLYCAP) Contract No: OLYCAP-C8V-2026 Contract For: CASWELL BROWN VILLAGE OPERATIONS Term: January 1.2026 to December 31,2026 COUNTY DEPARTMENT: COUNTY ADMINISTRATOR'S OFFICE Contact Person: CAROLYN GALLAWAY Contact Phone: 360- 385-9122 Contact email: CAROLYNQCO JEFFERSON WA US AMOUNT: S171,000 PROCESS: — Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund # JC.. REP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMP CE W CC,1.SS.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A:a c ' 2fi t c- ignature Wit STEP 2: DEPARTMENT CERTIFIES T PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN BARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: El N/A: a a 1-a, r /2 -..S— ig ature Date STEP 3: RISK MANAGEMENT REVIEW(will be ded electronically through Laserfiche): Electronically approved by Risk Management on 12/16/2025. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 12/16/2025. A hard copy of the PAO signature has been provided. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 1 f_ Are you 4,c), interested in...? ti rt Current Openings: Clean Water District Volunteer for one of Jefferson County's Behavioral Health Advisory Cmte boards or commissions! Board of Equalization Board of Health Dr• ••- ••h F.flConservationFuturesCitizenOversightCommittee Housing Fund Board - Various Committees F_ •ii•. r' Intellectual/Developmental Disabilities Advisory Board F1; Local Emergency Planning Commission CI M.r •:-;'-. Marine Resources Committee SCAN HERE Noxious Weed Control Board co.jefferson.wa.us/1388/Board-and-Commission-VacanciesParksandRecreationAdvisoryBoard Retirement Disability Board Tourism Coordinating Council Coming Soon...Youth Commission!! Check out our weekly Board of County Commissioners meetings 0' .. held on the first four Mondays of the month, 0..... N o ili: starting with public comment at 9:00 A.M. 2 Ai • ;r; Online or in-person. 0 f- ' Scan QR code or visit: t SCAN HERE cojefferson.wa.us/492/Board-of-County-Commissioners `Sf1INO JOIN A CITY ADVISORY BOARD Community Advisory Boards are established by Citylfi CounciltoadviseCouncil andCitystaff. t i i Arts Commission i Historic Preservation Committee i_Equity, Access, and Rights Lodging Tax Advisory Committee n'Library Advisory Board x. Parks, Recreation, Trees &Trails 1 AI i Civil Service Commission Climate Acti on Committee Planning Commission Most boards meet monthly and all are accessible tothe public. Learn more and apply on our website or pick up a copy of the R C152` application at City Hall or the Public Library. i . ' ' Thank you for your service! MORE - • C ityof PT.us/ bc/page/boa rds-and-commissions STAY CONNECTED 4", You Tube 47 1 City of Port Townsend The Comprehensive Plan facebook Yof port City of Port Townsend, Townsend WA Government City f or t Pf``, Press Follow I Releases _-_ Jownsenct4 c0' Port Town ° VISIT WEBSITE Public library Have a Question? (ADsAsktheCityucLieRA tine CityscapejillandAnnualReportse!EEEEE JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO:Board of County Commissioners Josh Peters, County Administrator FROM: Brandon Przygocki, Undersheriff DATE: May 4,2026 SUBJECT: Dedicated DUI Officer Grant STATEMENT OF ISSUE: Impaired driving continues to impact roadway safety statewide and within our Jefferson County community.The Jefferson County Sheriffs Office(JCSO)is committed to improving roadway safety for residents and visitors while remaining fiscally responsible. While 2025 data is not yet available, since 2024 there have been 3,537 fatal collisions reported to the Washington Traffic Safety Commission(WTSC),with 1,777 involving an impaired driver. In Jefferson County,there were 27 fatal collisions during that time period, eight(8)of which involved an impaired driver. So far this year there have been approximately 100 DUI cases countywide,with forty-three(43)of those reported by JCSO. ANALYSIS: In 2025 JCSO applied for and was awarded a three-year grant through WTSC to fund a dedicated DUI deputy position. The grant will cover 100%of wages and benefits the first year, 75%the second year and 50%the third year. This grant enables JCSO to proactively address impaired driving as well as other collision causing violations. JCSO has selected an experienced and highly trained deputy for this role who has already demonstrated a strong commitment to traffic safety and has made a measurable impact on roadway enforcement efforts. FISCAL IMPACT: This contract is for the first 14-1/2 months of the grant.The first 2-1/2 months(denoted as Year 1)we will receive 34,632.00. This will get us aligned with WTSC's financial cycle which runs from July to June. For July 2026 to June 2027,we will receive $168,380.00(denoted as Year 2)for a grand total of$203,012.00. RECOMMENDATION: It is recommended that the Board approve this proposal to enhance roadway safety and reduce impaired driving incidents REVIEWED 1-((.3ola6 Josh ters, County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Washington Traffic Safety Commission Contract No: 2026-ST-5923 Contract For: Dedicated DUI Deputy Term: 07/2025-06/2027 COUNTY DEPARTMENT: Jefferson County Sheriffs Office Contact Person: Brandon Przygocki Contact Phone: 360.344.9768 Contact email: bprzygocki@co.jefferson.wa.us AMOUNT: $203,012.00 PROCESS: — Exempt from Bid Process Revenue: $203,012.00 Cooperative Purchase Expenditure: N/A Competitive Sealed Bid Matching Funds Required: N/A Small Works Roster Sources(s)of Matching Funds N/A Vendor List Bid Fund# 001/180 RFP or RFQ Munis Org/Obj To be determined if Other:IA APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: p N/A: Li—21-1 ignature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: 1: N/A: y 2/-2 4) Sig tnureDate STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/28/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/22/2026. DPA Luther reviewed and approved on 04/22/2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 wEms INTERAGENCY AGREEMENT BETWEEN THE Washington Traffic Safety Commission AND Jefferson County Sheriffs Office 2026-ST-5923-Dedicated DUI Enforcement (Proviso) - Jefferson CSO THIS AGREEMENT is made and entered into by and between the Washington Traffic Safety Commission, hereinafter referred to as "WTSC," and Jefferson County Sheriffs Office, hereinafter referred to as "SUB- RECIPIENT." NOW THEREFORE, in consideration of the authority provided to WTSC in RCW 43.59 and RCW 39.34, terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof,the parties mutually agree as follows: 1. PURPOSE OF THE AGREEMENT: The purpose of this Agreement is to provide funding for traffic safety grant project 2026-ST-5923- Dedicated DUI Enforcement (Proviso) -Jefferson CSO. 2. PERIOD OF PERFORMANCE The period of performance of this Contract shall commence upon the date of execution by both Parties or July 01, 2025, whichever is later, and remain in effect until June 30, 2027, unless terminated sooner, as provided herein. 3. STATEMENT OF WORK The SUB-RECIPIENT shall carry out the provisions of the traffic safety project described here as the page 1 of 18 Statement of Work (SOW). If the SUB-RECIPIENT is unable to fulfill the SOW in any manner on this project, the SUB-RECIPIENT must contact the WTSC Program Manager immediately and discuss a potential amendment. All State regulations will apply. 3.1 SCOPE OF WORK 3.1.1 Problem ID and/or Opportunity From 2021 to 2024,traffic fatalities in Washington State have increased 11% from 607 to 674. On average, half of these fatal crashes (49%) involved an impaired driver. From 2021-2024,the number of impaired drivers involved in fatal crashes has increased 3% from 302 to 314. In Jefferson County, there were 11 fatality collisions between 2021-2022 with 36% involving an impaired driver, an 18% increase in the fatal crash rate when comparing the two-year average in 2021-2022 to the two-year average of 2023-2024. From 2022-2024,there were 13 fatal collisions in Jefferson County. Fifteen (20) percent of these fatalities involved an impaired driver. From 2021-2025,there were 136 alcohol involved crashes in Jefferson County. Between 2021 and 2024, 25% of traffic fatalities involved an impaired driver. Among these impaired drivers, risky behaviors were common: 40% were speeding, 20% were distracted, and 66% of fatalities involving unrestrained occupants involved impairment. Additionally, 60% of impaired driving fatalities involved a single drug, while the remainder involved multiple drugs without alcohol. Beyond the devastating toll of fatal crashes, injury crashes due to impaired driving also have devastating consequences on individuals, families, and communities. Statewide in 2024, there were 1,488 suspected minor and serious injury crashes that involved an alcohol-impaired driver alone (data is not available on the number of drug-impaired injury crashes). 3.1.2 Project Purpose and Strategies The purpose of this project is to address an increase in serious injury and fatal collisions related to alcohol and drug impairment. This project will accomplish this by providing funding to support approximately 14.5 months of officer activities to conduct dedicated DUI enforcement during the grant period. 3.2 PROJECT GOALS 1) Conduct sustained DUI enforcement at least 5 days/nights per week to reduce impaired driving crashes by 10%, by June 30th, 2027 2) Conduct community engagement events and secure earned media placements to increase public page 2 of 18 awareness of impaired driving and the DDUI Officer program. 3) 3.2.1 The objectives, measures and timelines listed in Appendix A will be reviewed at least annually by the designated contacts of the SUB-RECIPIENT and WTSC, and may be updated pursuant to clause 6 of this AGREEMENT. For the purposes of this section only,the parties' DESIGNATED CONTACTS, as listed in clause 32, are authorized to execute these amendments to Appendix A. 3.3. COMPENSATION 3.3.1 The cost of accomplishing the work described in the SOW will not exceed $203,012.00, for the entire period of performance, as allocated to each year of this agreement in Section 3.4 PROJECT COSTS. Unspent contract funds from each year do NOT carry over into subsequent years and each year's budget is independent of the others. 3.3.2 Payment for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree to a higher amount in a written Amendment to this Agreement executed by both parties. 3. 3.3 After the first year, continuation is subject to funding availability, agreement on future objectives and measures, and satisfactory progress toward completion of agreed upon goals (as determined by WTSC), as set forth in the SOW. 3.3.4 If the SUB-RECIPIENT intends to charge indirect costs, an Indirect Cost Rate must be established in accordance with WTSC policies, and an approved cost allocation plan may be required to be submitted to the WTSC before any performance is conducted under this Agreement. Indirect cost rates are subject to change based on updated Indirect Rate Letters from a cognizant federal agency or approved cost allocation plans. If the indirect rate increases, the budget will be modified by deducting the amount of the indirect rate increase from other budget categories so that the total budget does not increase. The total budget may not increase without an amendment to this agreement executed by both parties. 3.3.5 WTSC will only reimburse the SUB-RECIPIENT for travel related expenses for travel defined in the scope of work and budget or for which approval was expressly granted. The SUB-RECIPIENT must submit a travel authorization form (A-40) to request approval for any travel not defined in the SOW and for all travel outside of the continental United States. 3.3. 6 WTSC will reimburse travel related expenses consistent with the written travel policies of the SUB- RECIPIENT. If no written policy exists, state travel rates and policies (SAAM Chapter 10) apply. If WTSC makes travel arrangements on behalf of the SUB-RECIPIENT, state travel policies must also be followed. Washington State Administrative & Accounting Manual (SAAM) Chapter 10 can be obtained at this website: https://www.ofm.wa.gov/sites/default/files/public/legacy/policy/10.htm. If for any reason, this page 3 of 18 information is not available at this website, contact the WTSC office at 360-725-9860 to obtain a copy. If following state travel policies,the SUB-RECIPIENT must provide appropriate documentation (receipts)to support reimbursement requests, including the A-40 Travel Authorization form if required. 3.3.7 All equipment purchased with this grant must be inventoried by the SUB-RECIPIENT. The SUB- RECIPIENT agrees to maintain the equipment, continue to use it for project purposes, and report on its status to WTSC each year when requested. 3. 3.8 Equipment is defined as any asset with a useful life greater than one year AND a unit cost of 10,000 or greater, and small and attractive assets. Small and attractive assets are the following if they a unit cost of$300 or more: Laptops and Notebook Computers Tablets and Smart phones Small and attractive assets also include the following if they have a unit cost of $1,000 or more: Optical Devices, Binoculars, Telescopes, Infrared Viewers, and Rangefinders Cameras and Photographic Projection Equipment Desktop Computers (PCs) Television Sets, DVD Players, Blu-ray Players and Video Cameras (home type) 3.4. PROJECT COSTS The costs for the work under the SOW to be provided by the SUB-RECIPIENT are as follows: Year 1: $34,632.00 Year 2: $168,380.00 APPLICABLE STATE TERMS AND CONDITIONS: 4. ACTIVITY REPORTS The SUB-RECIPIENT will submit progress reports on the activity of this project in the form provided by the WTSC using the WTSC Enterprise Management System (WEMS) Progress Reporting process or other alternate means pre-approved by WTSC. The SUB- RECIPIENT will include copies of publications,training page 4 of 18 reports, advertising, social media posts, meeting agendas, and any statistical data generated in project execution in the reports. The final report will be submitted to WTSC within 30 days of termination of this Agreement. WTSC reserves the right to delay the processing of invoices until activity reports are received and approved. 5. ADVANCE PAYMENTS PROHIBITED No payments in advance of or in anticipation of goods or services to be provided under this Agreement shall be made by the WTSC. 6. AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by mutual agreement of the parties in the form of a written Amendment to this Agreement. Such amendments shall only be binding if they are in writing and signed by personnel authorized to bind each of the parties. 7. ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 8. SUBCONTRACTING REQUIREMENTS The SUB-RECIPIENT may not assign the work to be provided under this Agreement, in whole or in part, without the express prior written consent of the WTSC, which consent shall not be unreasonably withheld. The SUB-RECIPIENT shall provide the WTSC a copy of all third-party contracts and agreements entered into for purposes of fulfilling the SOW. Such third-party contracts and agreements must follow applicable state and local law, including but not limited to procurement law, rules, and procedures. 9. ATTORNEYS' FEES In the event of litigation or other action brought to enforce the Agreement terms, each party agrees to bear its own attorney fees and costs. 10. BILLING PROCEDURE The SUB-RECIPIENT shall submit monthly invoices for reimbursement to WTSC with supporting documentation as WTSC shall require. All invoices for reimbursement shall be submitted through the WEMS invoicing process, or via alternate method if approved by WTSC. Payment to the SUB-RECIPIENT for approved and completed work will be made by warrant or account transfer by WTSC within 30 days of receipt of such properly documented invoices acceptable to WTSC. Upon expiration of the Agreement, any claim for payment not already made shall be submitted within 45 days after the expiration date of this Agreement. All invoices for goods received or services performed on or prior to June 30, must be received by WTSC no later than August 10 of the same calendar year. All invoices for goods received or page 5 of 18 services performed between July 1 and September 30, must be received by WTSC no later than November 10 of the same calendar year. WTSC reserves the right to delay the processing of invoices until activity reports required by Section 4 of this agreement, are received and approved. 11. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION 11.1 The SUB-RECIPIENT shall not use or disclose any confidential information, or information which may be classified as confidential information as defined in RCW 42.56.590, for any purpose, except with prior written consent of the WTSC, or as may be required by law. Notwithstanding any provision to the contrary, SUB-RECIPIENT's use of confidential information will be in compliance with all applicable state and federal law. 11.2 NETWORK ACCESS. During its performance of this Agreement, SUB-RECIPIENT may be granted access to WTSC's computer and telecommunication networks ("Networks"). As a condition of Network use, SUB-RECIPIENT shall: (a) use the Networks in compliance with all applicable laws, rules, and regulations; (b) use software, protocols, and procedures as directed by WTSC to access and use the Networks; (c) only access Network locations made available to SUB-RECIPIENT by WTSC; (d) not interfere with or disrupt other users of the Networks; (e) assure the transmissions over the Networks by SUB-RECIPIENT (i) do not contain any libelous, defamatory, profane, offensive, obscene, pornographic, or unlawful material, and (ii) are not used to perform any illegal activities, including but not limited to, encouraging, selling, or soliciting illegal drugs, gambling, pornography, prostitution, robbery, spreading computer worms or viruses, hacking into computer systems, or trafficking credit card codes; and (f) upon termination or expiration of the Agreement, relinquish all IP addresses or address blocks assigned to them on the Networks. 12. COST PRINCIPLES Costs incurred under this Agreement shall be governed by the laws of the State of Washington. 13. COVENANT AGAINST CONTINGENT FEES The SUB-RECIPIENT warrants that it has not paid, and agrees not to pay, any bonus, commission, brokerage, or contingent fee to solicit or secure this Agreement or to obtain approval of any application for financial assistance for this Agreement. The WTSC shall have the right, in the event of breach of this section by the SUB-RECIPIENT,to annul this Agreement without liability. 14. DISPUTES 14.1. Disputes arising in the performance of this Agreement, which are not resolved by agreement of the parties, shall be decided in writing by the WTSC Deputy Director or designee. This decision shall be final and conclusive, unless within 10 days from the date of the SUB-RECIPIENT's receipt of WTSC's written decision, the SUB-RECIPIENT furnishes a written appeal to the WTSC Director. The SUB-RECIPIENT's appeal shall be decided in writing by the Director or designee within 30 days of receipt of the appeal by page 6 of 18 the Director. The decision shall be binding upon the SUB-RECIPIENT and the SUB-RECIPIENT shall abide by the decision. 14.2. Performance During Dispute. Unless otherwise directed by WTSC, the SUB-RECIPIENT shall continue performance under this Agreement while matters in dispute are being resolved. 14.3. In the event that either Party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement,the Parties hereto agree that any such action or proceedings shall be brought in the superior court situated in Thurston County, Washington. 15. GOVERNANCE 15.1. This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws. 15.2. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule,the inconsistency shall be resolved by giving precedence in the following order: 15.2.1. Applicable federal and state statutes and rules 15.2. 2. Terms and Conditions of this Agreement 15.2.3. Any Amendment executed under this Agreement 15.2.4. Any SOW executed under this Agreement 15.2.5. Any other provisions of the Agreement, including materials incorporated by reference 16. INCOME Any income earned by the SUB-RECIPIENT from the conduct of the SOW (e.g., sale of publications, registration fees, or service charges) must be accounted for, reported to WTSC, and that income must be applied to project purposes or used to reduce project costs. 17. INDEMNIFICATION 17.1. To the fullest extent permitted by law,the SUB-RECIPIENT shall indemnify and hold harmless the WTSC, its officers, employees, and agents, and process and defend at its own expense any and all claims, demands, suits at law or equity, actions, penalties, losses, damages, or costs of whatsoever kind claims") brought against WTSC arising out of or in connection with this Agreement and/or the SUB- RECIPIENT's performance or failure to perform any aspect of the Agreement. This indemnity provision applies to all claims against WTSC, its officers, employees, and agents arising out of, in connection with, or incident to the acts or omissions of the SUB-RECIPIENT, its officers, employees, agents, contractors, and subcontractors. Provided, however,that nothing herein shall require the SUB-RECIPIENT to page 7 of 18 indemnify and hold harmless or defend the WTSC, its agents, employees, or officers to the extent that claims are caused by the negligent acts or omissions of the WTSC, its officers, employees or agents; and provided further that if such claims result from the concurrent negligence of (a) the SUB-RECIPIENT, its officers, employees, agents, contractors, or subcontractors, and (b) the WTSC, its officers, employees, or agents, or involves those actions covered by RCW 4.24.115, the indemnity provisions provided herein shall be valid and enforceable only to the extent of the negligence of the SUB-RECIPIENT, its officers, employees, agents, contractors, or subcontractors. 17.2. The SUB-RECIPIENT agrees that its obligations under this Section extend to any claim, demand and/or cause of action brought by, or on behalf of, any of its employees or agents in the performance of this agreement. For this purpose,the SUB-RECIPIENT, by mutual negotiation, hereby waives with respect to WTSC only, any immunity that would otherwise be available to it against such claims under the Industrial Insurance provisions chapter 51.12 RCW. 17.3. The indemnification and hold harmless provision shall survive termination of this Agreement. 18. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. 19. INSURANCE COVERAGE 19.1. The SUB-RECIPIENT shall comply with the provisions of Title 51 RCW, Industrial Insurance, if required by law. 19.2. If the SUB-RECIPIENT is not required to maintain insurance in accordance with Title 51 RCW, prior to the start of any performance of work under this Agreement, the SUB-RECIPIENT shall provide WTSC with proof of insurance coverage (e.g., vehicle liability insurance, private property liability insurance, or commercial property liability insurance), as determined appropriate by WTSC, which protects the SUB- RECIPIENT and WTSC from risks associated with executing the SOW associated with this Agreement. 20. LICENSING, ACCREDITATION, AND REGISTRATION The SUB-RECIPIENT shall comply with all applicable local, state, and federal licensing, accreditation, and registration requirements and standards necessary for the performance of this Agreement. The SUB- RECIPIENT shall complete registration with the Washington State Department of Revenue, if required, and be responsible for payment of all taxes due on payments made under this Agreement. 21. RECORDS MAINTENANCE 21.1. During the term of this Agreement and for six years thereafter, the SUB-RECIPIENT shall maintain page 8 of 18 books, records, documents, and other evidence that sufficiently and properly reflect all direct and indirect costs expended in the performance of the services described herein. These records shall be subject to inspection, review, or audit by authorized personnel of the WTSC and the Office of the State Auditor. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration. The Office of the State Auditor,the WTSC, and any duly authorized representatives shall have full access and the right to examine any of these materials during this period. 21.2. Records and other documents, in any medium, furnished by one party to this Agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving them a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. 22. RIGHT OF INSPECTION The SUB-RECIPIENT shall provide right of access to its facilities to the WTSC or any of its officers, or to any other authorized agent or official of the state of Washington, at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this Agreement. The SUB-RECIPIENT shall make available information necessary for WTSC to comply with the right to access, amend, and receive an accounting of disclosures of their Personal Information according to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) or any regulations enacted or revised pursuant to the HIPAA provisions and applicable provisions of Washington State law. The SUB- RECIPIENT shall upon request make available to the WTSC and the United States Secretary of the Department of Health and Human Services all internal policies and procedures, books, and records relating to the safeguarding, use, and disclosure of Personal Information obtained or used as a result of this Agreement. 23. RIGHTS IN DATA 23.1. WTSC and SUB-RECIPIENT agree that all data and work products (collectively called "Work Product") pursuant to this Agreement shall be considered works made for hire under the U.S. Copyright Act, 17 USC §101 et seq., and shall be owned by the state of Washington. Work Product includes, but is not limited to, reports, documents, pamphlets, advertisement, books, magazines, surveys, studies, computer programs, films,tapes, sound reproductions, designs, plans, diagrams, drawings, software, and/or databases to the extent provided by law. Ownership includes the right to copyright, register the copyright, distribute, prepare derivative works, publicly perform, publicly display, and the ability to otherwise use and transfer these rights. 23.2. If for any reason the Work Product would not be considered a work made for hire under applicable law,the SUB-RECIPIENT assigns and transfers to WTSC the entire right, title, and interest in and to all page 9 of 18 rights in the Work Product and any registrations and copyright applications relating thereto and any renewals and extensions thereof. 23.3. The SUB-RECIPIENT may publish, at its own expense,the results of project activities without prior review by the WTSC, provided that any publications (written, visual, or sound) contain acknowledgment of the support provided by WTSC. Any discovery or invention derived from work performed under this project shall be referred to the WTSC, who will determine whether patent protections will be sought, how any rights will be administered, and other actions required to protect the public interest. 24. SAVINGS In the event funding is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to completion of the SOW under this Agreement, the WTSC may terminate the Agreement under the "TERMINATION FOR CONVENIENCE' clause, without the 30 day notice requirement. The Agreement is subject to renegotiation at the WTSC's discretion under any new funding limitations or conditions. 25. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared to be severable. 26. SITE SECURITY While on WTSC premises,the SUB-RECIPIENT, its agents, employees, or sub-contractors shall conform in all respects with all WTSC physical, fire, or other security policies and applicable regulations. 27. TAXES All payments of payroll taxes, unemployment contributions, any other taxes, insurance, or other such expenses for the SUB-RECIPIENT or its staff shall be the sole responsibility of the SUB-RECIPIENT. 28. TERMINATION FOR CAUSE If the SUB-RECIPIENT does not fulfill in a timely and proper manner its obligations under this Agreement or violates any of these terms and conditions,the WTSC will give the SUB-RECIPIENT written notice of such failure or violation, and may terminate this Agreement immediately. At the WTSC's discretion,the SUB-RECIPIENT may be given 15 days to correct the violation or failure. In the event that the SUB- RECIPIENT is given the opportunity to correct the violation and the violation is not corrected within the 15-day period, this Agreement may be terminated at the end of that period by written notice of the WTSC. page 10 of 18 29. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Agreement, either party may terminate this Agreement, without cause or reason, with 30 days written notice to the other party. If this Agreement is so terminated, the WTSC shall be liable only for payment required under the terms of this Agreement for services rendered or goods delivered prior to the effective date of termination. 30. TREATMENT OF ASSETS 30.1. Title to all property furnished by the WTSC shall remain property of the WTSC. Title to all property furnished by the SUB-RECIPIENT for the cost of which the SUB-RECIPIENT is entitled to be reimbursed as a direct item of cost under this Agreement shall pass to and vest in the WTSC upon delivery of such property by the SUB-RECIPIENT. Title to other property, the cost of which is reimbursable to the SUB- RECIPIENT under this Agreement, shall pass to and vest in the WTSC upon (i) issuance for use of such property in the performance of this Agreement, or (ii) commencement of use of such property in the performance of this Agreement, or (iii) reimbursement of the cost thereof by the WTSC in whole or in part,whichever first occurs. 30.2. Any property of the WTSC furnished to the SUB-RECIPIENT shall, unless otherwise provided herein or approved by the WTSC, be used only for the performance of this Agreement. 30.3. The SUB-RECIPIENT shall be responsible for any loss or damage to property of the WTSC which results from the negligence of the SUB-RECIPIENT or which results from the failure on the part of the SUB-RECIPIENT to maintain and administer that property in accordance with sound management practices. 30.4. If any WTSC property is lost, destroyed, or damaged, the SUB-RECIPIENT shall immediately notify the WTSC and shall take all reasonable steps to protect the property from further damage. 30.5. The SUB-RECIPIENT shall surrender to the WTSC all property of the WTSC upon completion, termination, or cancellation of this Agreement. 30.6. All reference to the SUB-RECIPIENT under this clause shall also include SUB-RECIPIENT's employees, agents, or sub-contractors. 31. STATE NONDISCRIMINATION 31.1 Nondiscrimination Requirement. During the term of this Contract, Contractor, including any subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3). In addition, Contractor, including any subcontractor, shall give written notice of this nondiscrimination requirement to any labor organizations with which Contractor, or subcontractor, has a collective bargaining or other agreement. page 11 of18 31.2 Obligation to Cooperate. Contractor, including any subcontractor, shall cooperate and comply with any Washington state agency investigation regarding any allegation that Contractor, including any subcontractor, has engaged in discrimination prohibited by this Contract pursuant to RCW 49.60.530(3). 31.3 Default. Notwithstanding any provision to the contrary, WTSC may suspend Contractor, including any subcontractor, upon notice of a failure to participate and cooperate with any state agency investigation into alleged discrimination prohibited by this Contract, pursuant to RCW 49.60.530(3). Any such suspension will remain in place until WTSC receives notification that Contractor, including any subcontractor, is cooperating with the investigating state agency. In the event Contractor, or subcontractor, is determined to have engaged in discrimination identified at RCW 49.60.530(3), WTSC may terminate this Contract in whole or in part, and Contractor, subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200. The Contractor or subcontractor may be given a reasonable time in which to cure this noncompliance, including implementing conditions consistent with any court-ordered injunctive relief or settlement agreement. 31.4 Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Contract termination or suspension for engaging in discrimination, Contractor, subcontractor, or both, shall be liable for contract damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, which damages are distinct from any penalties imposed under Chapter 49. 60, RCW. WTSC shall have the right to deduct from any monies due to Contractor or subcontractor, or that thereafter become due, an amount for damages Contractor or subcontractor will owe WTSC for default under this provision. 32. WAIVER A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement. 33. DESIGNATED CONTACTS The following named individuals will serve as designated contacts for each of the parties for all communications, notices, and reimbursements regarding this Agreement: The Contact for the SUB-RECIPIENT is: The Contact for WTSC is: 1 Brandon Przygocki Edica Esqueda bprzygocki@co.jefferson.wa.us eesqueda@wtsc.wa.gov 360-385-3831 1360-725-9886 ext. page 12 of 18 34.AUTHORITY TO SIGN The undersigned acknowledge that they are authorized to execute this Agreement and bind their respective agencies or entities to the obligations set forth herein. IN WITNESS WHEREOF,the parties have executed this Agreement. Jefferson County Sheriffs Office Signature: 8`a i on -z gackl Brandon?rsY9^dW[Apr 21 2026 11 15'DT. Email: bprzygocki@co.jefferson.wa.us Name: Brandon Przygocki Title: Undersheriff WASHINGTON TRAFFIC SAFETY COMMISSION Signature: Wad&-ALot2izo- Wade Alonzo(Ad 21 2026 09 25 26 PDT 1 Email: walonzo@wtsc.wa.gov Name: Wade Alonzo Title: Division Director page 13 of 18 APPENDIX A Project Costs Year 1 BUDGET DESCRIPTION DIRECT Indirect Indirect Total CATEGORY AMOUNT Cost Rate ' Amount Budget Employee salaries 2. 5 months of deputy and benefits activity, 0T and benefits $ 32,632.00 0% 0.00 32,632.00 Travel Attend WTSC related trainings 2,000.00 0% 0.00 2,000.00 Contract Services 0.00 0% 0.00 0.00 Goods and Services 0.00 0% 0.00 0.00 Equipment 0.00 0% 0.00 0.00 TOTAL 34,632.00 0.00 34,632.00 Year 2 BUDGET IDESCRIPTION DIRECT Indirect Indirect Total CATEGORY I AMOUNT ; Cost Rate Amount Budget Employee salaries 12 months of deputy and benefits activity, OT, benefits 158,380.00 0%0.00 158,380.00 Travel Attend WTSC related trainings 5,000.00 0%0.00 5,000.00 Contract Services 0.00 0%0.00 0.00 Goods and Media, community outreach, $ 5,000.00 0%0.00 5,000.00Servicesconferenceregistration, etc. Equipment 0.00 0%0.00 0.00 TOTAL 168,380.00 0.00 168,380.00 Year 1 (1/2 of April -June 2026) Salaries & Benefits $34,632.00 Employee salary for the remainder of the 2026 fiscal year, overtime, and proportional fringe benefits are included in the salary line. Employee's regular salary and benefits is $74.15/hr. Employee overtime salary and benefits is $96. 85. Employee salary, benefits and overtime for 2-1/2 months is included in the salary line. page 14 of 18 Overtime is estimated at 2hrs a month for $500.00 total. Travel $2,000.00 for 2.5 months Costs are budgeted for the employee to attend WTSC trainings such as the LEL Champions meeting, DDUI Officer meeting, and any conferences or professional development opportunities that directly support the DUI enforcement position. SUB-RECIPIENT must receive prior approval from the WTSC Program Manager before any travel occurs. Year 2 (Jul 2026 -June 2027) Salaries & Benefits $158,380.00 Employee's regular salary and benefits is estimated to be $75.83/hr. Employee's overtime salary and benefits is estimated to be $96. 85. These estimates include the deputy's step increase starting January 2027 and an estimate of what the benefits might be in 2027 (3% increase). Employee salary, benefits and overtime for 12 months is included in the salary line. Overtime is estimated at 2hrs a month for $2,400 total. We believe much of the DDUI deputy overtime will be reimbursed by our DRE grant. Goods & Services $5,000 May include but is not limited to printing costs, media, education materials, and other goods and services that advance the goals of this grant. Any purchases must receive prior approval from the WTSC Program Manager. Travel is estimated to be $5,000 for 12 months Costs are budgeted for the employee to attend WTSC trainings such as the LEL Champions meeting, DDUI Officer meeting, and any conferences or professional development opportunities that directly support the DUI enforcement position. SUB-RECIPIENT must receive prior approval from the WTSC Program Manager before any travel occurs. For the entire duration of this agreement,the SUB-RECIPIENT will provide a partial matching position dedicated to the same DUI enforcement tasks. The SUB-RECIPIENT will provide DUI enforcement coverage 4 days a week, with a match of 20 hours per month ensuring greater consistency and community safety. Funding for this program will follow a phased reduction schedule over a three-year period to support program start-up and sustainability planning. The project will be funded at 100% for Year 1 and Year 2 (for a total of 14.5 months), 75% for Year 3 and 25% for Year 4, which is the final year of grant eligibility. This funding structure is designed to allow the grantee time to develop long-term sustainability strategies and identify additional funding sources. page 15 of 18 This project is funded by a proviso from the legislature given to the Washington Traffic Safety Commission to address the increase in impaired driving and impairment-related fatalities in Washington State. The funding for this project comes through a proviso from the Washington State Legislature. Moreover,the allocation of grants in future years will hinge on the availability of funds and the performance of sub-recipients. Important Notes: 1. Indirect cost rates are subject to change based on updated Indirect Rate Letters from a cognizant federal agency or approved cost allocation plans. If the indirect rate increases,the budget will be modified by deducting the amount of the indirect rate increase from other budget categories so that the total budget does not increase. 2. The total annual budget may not increase without a written amendment to this agreement executed by both parties. 3. Adjustments between budget categories within the same year can be made upon mutual agreement of the contact for WTSC and the contact for the SUB-RECIPIENT. Objectives and Measures Goal 1 - Conduct sustained DUI enforcement at least 5 days/nights per week to reduce impaired driving crashes by 10%, by June 30th, 2027 Objective Objective Details Completion Date Create and implement an enforcement plan Concentrate efforts with a focus on impaired 10/01/2026 using data to direct patrol efforts. driving behaviors/areas. Increased enforcement should result in an increase in DUI-related arrests during the grant period. Increase the number of DUI arrests by For the duration of the contract,the employer conducting dedicated DUI enforcement 4 will provide a matching position dedicated to 06/30/2027 days/nights per week. the same DUI enforcement tasks. By combining the grant-funded deputy with the matched deputy,the Sheriff's Office will be able to provide DUI enforcement coverage 2 page 16 of 18 days a month (20 hours), ensuring greater consistency and community safety. Reduce serious and fatal injury collisions by 10 Increased enforcement should result in a percent. decrease in the number of serious injury or 06/30/2027 fatal crashes during the grant period. Will be used to complete WTSC-required Review and report individual officer activities, quarterly reports and annual final report. such as day/time of patrols, number of DUI Monitoring and review of Officer activity will be 06/30/2027 arrests, etc. conducted by Brandon. Grant activities conducted by officers will be reported to WTSC using WEMS long-term activity logs. Measure Reporting Type Target Frequency Percentage increase in DUI Arrests measured from April 1, 2026 to June 30, 2027,when compared with the same period from Quarterly Outcome 5 July 1, 2024 to June 30, 2025. Percentage reduction in impaired driving related collisions measured from April 1, 2026 to June 30, 2027,when compared Annual Outcome 10 with the same period from July 1,2024 to June 30, 2025. Number of submitted Long Term Officer Activity Logs by the Quarterly Process 4 DDUI Officer. Number of DUI patrol hours by DDUI Officer. Quarterly Process 520 Number of DUI patrol hours by Match/in-kind DDUI Officer. Quarterly Process 60 Goal 2 - By June 30, 2027, conduct at least 6 community engagement activities and secure a minimum of 8 earned media placements promoting dedicated DUI patrols, coordinated with enforcement periods, to increase public awareness and the perceived likelihood of being stopped for impaired driving, as measured by a targeted survey or statewide data source. Objective Objective Details Completion Date page 17 of 18 Develop a social media outreach plan supporting at least 6 community engagement activities and secure a minimum of 8 earned Plan posts and other content related to DUI media placements aligned with DUI enforcement and provide feedback on the 06/30/2027 enforcement periods to increase public awareness and the perceived likelihood of program's success. being stopped for impaired driving, as measured by survey or statewide data. Work with groups to provide details on Conduct a minimum of 3 community impaired driving,the effects, and the impacts education presentations on impaired driving on the community. 06/30/2027awarenesstoincludeschools, driver education programs, businesses, and community events. The SUB-RECIPIENT will endeavor to conduct 3 presentations per quarter. Measure Reporting Type Target Frequency Number of social media posts Quarterly Process 3 Number of community presentations Annual Process 6 Percentage increase in the number of survey respondents reporting a moderate or higher level of perceived risk of being arrested for DUI as measured by the WTSC Statewide Survey in Annual Outcome 10 October of 2026 when compared with results received in October of 2025. page 18 of 18 JEFFERSON COUNTY WASHINGTON Board of County Commissioners Jefferson County, Washington By: Greg Brotherton, Chair By: Heidi Eisenhour, Commissioner By: Heather Dudley-Nollette, Commissioner SEAL: ATTEST: Carolyn Gallaway, CMC Date Clerk of the Board Approved as to form only: glow 04/22/2026 Jere 1r B. Itr her Date Deputy Prosecuting Attorney JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO:Board of County Commissioners Josh Peters,County Administrator FROM: Sheriff Andy Pernsteiner DATE: Plitt' Z'ZG SUBJECT: ILA with City of Bremerton for Jail services STATEMENT OF ISSUE: Bremerton is looking for a more effective alternative for housing inmates and the Jefferson County Jail is at 1/3 capacity and wishes to rent jail space. ANALYSIS: This is a source of revenue for Jefferson County by renting out bed space in our local jail. FISCAL IMPACT: This would have a positive impact on our budget, since it will bring in an additional 45,000 per year to house one inmate for 365 days. Our goal is to house up to 20 additional inmates. RECOMMENDATION: Recommend to approve this ILA REVIEWED BY: Josh ters, County Administrator Da e CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: City of Bremerton Contract No: JCSO jail 1 Contract For: Jail Services Term: until January 1, 2029 COUNTY DEPARTMENT: Sheriffs Office Contact Person: Andy Pernsteiner Contact Phone: 360)344-9760 Contact email: apernsteiner©cojefferson.wa.us AMOUNT: $45000(per person) PROCESS: _ Exempt from Bid Process Revenue: $45000 per person Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund # RFP or RFQ Munis Org/Obj Other: ILA APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIAN TH JCC 3.55.080 AND CHAPTER 42. 23 RCW. CERTIFIED: El N/A: 1 2 7-2-axe Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: El N/A: 41.2,12oz6 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/29/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/29/2026. DPA Luther reviewed and approved on 4/29/2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 Docusign Envelope ID:E6AA1AF8-FA6A-864B-81E5-80A11F4ACDB2 ON - 0 CITY OP S'1j1 ;`,. BREMERT INTERLOCAL COOPERATIVE AGREEMENT FOR JAIL SERVICES BETWEEN THE CITY OF BREMERTON, WASHINGTON AND JEFFERSON COUNTY, WASHINGTON This Agreement (defined below) is to provide Jail Services (as defined below) is entered into between the City (defined below) and the County (defined below). Both Parties (defined below) are "public agencies" as defined in RCW 39.34.020, and are authorized to enter into this Agreement by Washington's Interlocal Cooperation Act(Chapter 39. 34 RCW). RECITALS WHEREAS, the City is looking for alternative sources to house inmates; WHEREAS, the City desires to contract with the County to provide Jail Services; NOW, THEREFORE, this Agreement is entered into under the Washington Interlocal Cooperation Act (Chapter 39.34 RCW), and the Washington Mutual Aid Peace Officers Powers Act(Chapter 10.93 RCW). TERMS AND CONDITIONS Section 1 Purpose and Limitation. The City desires to contract with the County by way of Interlocal Cooperative Agreement pursuant to RCW 39.34.180 for the provision of Jail Services for the City. Nothing in this Agreement is intended to affect or alter the functions and operations of the City's Police Department. Section 2 Authority. This Agreement is based upon the authority of RCW 39.34.180(1), which provides in relevant part as follows: Each county, city, and town is responsible for the prosecution, adjudication, sentencing, and incarceration of misdemeanor and gross misdemeanor offenses committed by adults in their respective jurisdictions, and referred from their respective, law enforcement agencies, whether filed under state law or local city ordinance, and must carry out these responsibilities through the use of their own 1 Docusign Envelope ID:E6AA1AF8-FA6A-864E-81 E5-80A11 F4ACDB2 courts, staff, and facilities, or by entering into contracts or interlocal agreements under this chapter to provide these services. Section 3 Definitions. As used in this Agreement: a. "Agreement" means this Interlocal Cooperative Agreement for Jail Services between the City of Bremerton, WA and Jefferson County, WA. b. "Bed Day" means each calendar day or portion thereof that a Bremerton Inmate is confined in the Jail. c. "Bremerton Inmate" means in Inmate being held at the Jail pursuant to the terms and conditions of this Agreement. d. "City" means the City of Bremerton, Washington, a political subdivision of the State of Washington, whose physical address is 345 6th Street, Suite 100, Bremerton, WA 98337. e. "County" means Jefferson County, Washington, a political subdivision of the State of Washington, whose physical address is 1820 Jefferson Street, Port Townsend,WA 98368 and whose mailing address is P.O. Box 1220, Port Townsend, WA 98368. f. "County Inmate" means an Inmate confined in the Jail as a result of an either an arrest in Jefferson County of the City of Port Townsend or by a court order requiring confinement of the Inmate in the Jail. g. "Daily Per-Inmate Rate"means the daily per-Inmate rate in Section 7.a. h. "Effective date"means the date that the last Party signs this Agreement. i. "Inmate"refers to any person who is being housed at the Jail. j. "Jail" means the Jefferson County Jail, located at 81 Elkins Rd, Port Hadlock-Irondale, WA 98339. k. "Jail Services" means all jail services at the same level of service for a Bremerton Inmate as for a County Inmate. Jail Services provided for County Inmates include,but are not limited to, confinement,room,board,medical and other services,record keeping,defendant management services, including Jail and special arrangements such as deferral programs and monitored release from Jail using SCRAM bracelets and similar devices. 1. "Parties"means the City and the County collectively. m. "Party"means one of the Parties. n. "Section"means a section of this Agreement, unless otherwise specified in this Agreement. o. "Or"means or and and/or. 2 Docusign Envelope ID:E6AA1AF8-FA6A-86413-81E5-80A11F4ACDB2 Section 4 Term of Agreement. This Agreement shall have a term commencing on the Effective Date and terminating January 1, 2029, unless either Party initiates termination of this Agreement as provided in Section 12. Section 5 County's Obligations. a. Provide Jail Services. The County shall provide Jail Services for Bremerton Inmates during the term of this Agreement in the same manner and to the same extent as the County furnishes those services for County Inmates held in the Jail. b. Maintain Adequate Staff and Budget. The County shall maintain adequate staff and budget to fully and competently perform all the services, duties, and obligations undertaken by the County in this Agreement for the duration of this Agreement. c. Make Jail Facilities Available for Bremerton Inmates. The County shall Make Jail facilities available and furnished for booking and holding Bremerton Inmates held upon arrest,awaiting trial,and serving court-imposed confinement terms pursuant to the terms and conditions of this Agreement. d. Interviews of Bremerton Inmates at the Jail. All City police officers and investigators shall have the right to interview the Bremerton Inmates at any reasonable time inside the confines of the Jail, subject only to necessary security rules. Interview space shall be made available to City police officers in equal priority with those of any other department,including the Jefferson County Sheriff's Department. Section 6 City's Obligations. a. Transportation of Bremerton Inmates. The City shall provide all transport to Bremerton Inmates to and from the Jail, except as needed for medical treatment for a life-threatening condition. b. Required Payments for Bremerton Inmates. The City shall pay the Daily Per-Inmate Rate incurred during a Bremerton Inmates confinement at the Jail, plus any outside medical expenses, prescription medication expenses or transportation expenses for medical treatment for a life-threatening condition by a Bremerton Inmate. All outside medical care and prescriptions shall be billed on a per Inmate basis directly to the City. Section 7 Interlocal Cooperation Act Topics Addressed. RCW 39.34.030 requires that certain topics be addressed in an interlocal agreement. To the extent not covered above these required topics are discussed in this section. a. No Joint Administration or Joint Board. This Agreement will be administered by each Party for their own part. This Agreement does not create any separate legal or administrative entity. Further, the Parties understand and agree there will be communication between the Parties to effectuate the terms of this Agreement. No provision is made for a joint board to administer this Agreement. 3 Docusign Envelope ID:E6AA1AF8-FA6A-864B-81E5-80A11F4ACDB2 b. No Joint Budget. This Agreement does not contemplate a joint budget. c. Property Acquisition and Disposition. This Agreement does not contemplate the joint acquisition of property by the Parties. At termination, each Party will remain the sole owner of its own property. Section 8 Compensation and Billing. a. Initial Daily Per-Inmate Rate. The City shall pay a daily per-inmate fee for all Jail Services for Bremerton Inmates at the rate of $125 per Bed Day for each Bremerton Inmate through December 31, 2026. b. Request for Increases from the Initial Daily Per-Inmate Rate. On or before September 30`s of each year this Agreement is in effect, the County may propose an increase in the Daily Per- Inmate Rate for the following annual period to compensate the County for increasing costs associated with staff salaries, employee benefits, facilities maintenance or upgrades, and other rising expenditures associated with the provision of Jail Services. Thereafter,the Parties shall attempt to negotiate an agreed upon Daily Per-Inmate Rate, which the Parties agree any increase shall be limited to a maximum of the rate of the annual Seattle-Tacoma-Bellevue CPI- W published in June of each year. To be effective,changes in the Daily Per-Inmate Rate shall be in writing only and shall be approved mutually by the Bremerton Police Chief and the Jefferson County Sheriff, upon authority granted by each Parry's legislative authority. c. Billing for Jail Services. The County shall bill the City monthly for Jail Services, and the City shall pay all invoices for Jail Services within 30 days of receipt of each invoice. Invoices shall be mailed to: City of Bremerton 345 6th Street Suite 100, Bremerton, WA 98337 All payments shall be mailed to: Jefferson County Sheriff's Office 79 Elkins Road, Port HadLock, WA 98339 Section 9 Medical Care and Prescriptions. a. Financial Responsibility. The City shall be solely responsible for all medical, mental health, and dental costs for all Bremerton Inmates. b. Outside Medical Care. The City shall be solely responsible for all costs associated with health care services provided by entities other than the Jail's internal providers, including emergency room visits and hospitalizations. c. Prescriptions. The City shall be solely responsible for all costs of all medications and prescriptions required by any Bremerton Inmate. 4 Docusign Envelope ID:E6AA1AF8-FA6A-864B-81E5-80A11F4ACDB2 d. Notification. The Jail shall notify the City prior to providing outside medical care, except in life-threatening emergencies where notification shall occur as soon as practicable. Section 10 Transportation of Bremerton Inmates. a. Responsibility for Transportation of Bremerton Inmates. The City shall be responsible for transportation of all Bremerton Inmates to and from the Jail, including the cost and responsibility for any necessary law enforcement officers or security guards. b. Medical Transport. If a Bremerton Inmate requires transport to an outside medical facility,the City shall bear the cost and responsibility for such transport, including the cost and responsibility for any necessary law enforcement officers or security guards. c. Court Appearances. The City shall be responsible to transport Bremerton Inmates for any required court appearances and return them to the Jail,including the cost and responsibility for any necessary law enforcement officers or security guards. Section 11 Capacity and Admission to Jail. a. Capacity Clause. The Jail shall house Bremerton Inmates subject to daily bed availability and the operational capacity of the Jail. b. Right of Refusal.The Jail administrator retains the right to refuse or return Bremerton Inmates if the Jail exceeds maximum capacity or if the Bremerton Inmate's medical condition requires care the Jail cannot provide. c. Priority. During periods of overcrowding, the Jail may prioritize housing for County Inmates and notify the City to transport Bremerton Inmates to another facility. Section 12 Termination. a. 90-Day Termination. Either Party may terminate this Agreement for any reason by providing at least 90 days' written notice to the other Party. b. Coordination upon Termination. In the event of termination, the Parties shall coordinate the removal and transport of all Bremerton Inmates prior to the effective termination date. Section 13 Maintenance of Records. The County shall maintain adequate records to support billings for those services set forth in this Agreement. Said records shall be maintained for a period of six(6) years after completion of this Agreement. The City or any of its duly authorized representatives shall have access at any time during regular business hours, to any books, documents, papers, or records of the County that are directly related to this Agreement for the purposes of audit examinations, excerpts, or transcripts. 5 Docusign Envelope ID:E6AA1AF8-FA6A-864B- 81E5-80A11F4ACDB2 Section 14 Amendment. Provisions within this Agreement may be amended with the mutual consent of the Parties. No additions to, or alteration of the terms of this Agreement shall be valid unless made in writing, formally approved, and executed by duly authorized agents of both Parties. Section 15 No Waiver. No waiver by either Party of any term or condition of this Agreement shall be deemed or construed to constitute a waiver of any other term or condition or of any subsequent breach, whether of the same or a different provision of this Agreement unless stated to be such through written approval by the County, which shall be attached to this Agreement. Section 16 Non-Discrimination The County and the City certify that they are Equal Opportunity Employers. Section 17 No Third-Party Beneficiary. The County does not intend by this Agreement to assume any contractual obligations to anyone other than the City and the City does not intend by this Agreement to assume any contractual obligations to anyone other than the County. The County and the City do not intend that there be any third-party beneficiary to this Agreement. Section 18 Non-Exclusivity. The County and the City agree that this Agreement is non-exclusive and that the City may employ or contract for additional or alternative Jail Services during the term of this Agreement. Section 19 Indemnification. a. In executing this Agreement, the County does not assume liability or responsibility for or in any way release the City from any liability or responsibility which arises in whole or in part from the existence or effect of the Cities ordinances, rules, regulations, resolutions, customs, polices or practices. If any cause, claim , suit, action or administrative proceeding is commenced in which the enforceability or validity of any such ordinance, rule, regulation, resolution, custom, policy or practice is at issue,then the City shall defend the same at its sole expense, and if judgment specifically attributable to such City provisions is entered and damages are awarded against the City, the County, or both, then the City shall entirely satisfy the same,including all chargeable costs and reasonable attorney's fees and costs. To the extent permitted by law, the City shall defend, indemnify and hold harmless the County, its officers, employees and agents from any and all costs, including reasonable attorney fees, claims, judgments, or awards of damages, resulting from the breach of this Agreement, acts or omission of the City, its officers, employees or agents arising out of or in connection with the performance of this Agreement except for injuries, damages,judgments caused by the sole negligence of the County. 6 Docusign Envelope ID:E6AA1AF8-FA6A-864B-81E5-80A11F4ACDB2 b. In executing this Agreement,The City does not assume liability or responsibility for or in way release the County from any liability or responsibility which arises in whole or in part from the existence or effect of any ordinance, rules, regulations, resolutions, customs, policies, or practices of the County. If any cause, claim, suit, action, or administrative proceeding is commenced in which the enforceability or validity of any such ordinance, rule, regulation, resolution, custom, policy, or practice of the County is at issue, the County shall defend the same at its sole expense, and if judgment is entered and damages are awarded against the County, the City, or both, the County shall entirely satisfy the same, including all chargeable costs and reasonable attorney's fees and costs.To the extent permitted by law,the County shall defend, indemnify, and hold harmless the City, its officers, employees, and agents from any and all costs, including reasonable attorney fees, claims, judgments, or awards or damages, resulting from the breach of this Agreement, acts or omissions of the County, its officers, employees, or agents arising out of or in connection with the performance of this Agreement except for injuries, damages and judgments caused by the sole negligence of the City. Section 20 Immunity. a. The County and the City with respect to each other only waive and shall not assert against each other, any immunity under title 51 RCW(Industrial Insurance). b. This waiver does not extend to the employees of either Party. c. The County and the City expressly do not waive their immunity against claims brought by their own employees. d. This waiver has been expressly and mutually negotiated. It is further provided that no liability shall attach to either Party by reason of entering into this Agreement, except as expressly provided herein. e. If the claim, suit or action for injuries, death or damages as provided for in the proceeding paragraphs of this Agreement is caused by or results from the concurrent negligence of(a)the indemnitee or the indemnitee's agents, elected officials,employees,officers,or volunteers and b) the indemnitor or the indemnitor's agents, elected officials, employees, officers, or volunteers, the indemnity provisions provided for in these paragraphs shall be valid and enforceable only to the extent of the indemnitor's negligence. Section 21 Liability Coverage Under a Joint Self-Insurance Program. a. County Coverage. The County represents and warrants that it is a member of a joint self- insurance program,the Washington Counties Risk Pool (WCRP), created pursuant to chapter 48.62 RCW and shall maintain sufficient third-party liability coverage for all purposes of this Agreement. b. City Coverage. The City represents and warrants that it is a member of a joint self-insurance program,the Washington City Insurance Authority(WCIA), created pursuant to chapter 48.62 RCW and shall maintain sufficient third-party liability coverage for all purposes of this Agreement. 7 Docusign Envelope ID:E6AA1AF8-FA6A-864B-81E5-80A11F4ACDB2 c. Limitation on Recoveries by a Party's Risk Pool Against the Other Party Payments of Third- Party Liability Claims. Any coverage for third-party liability claims provided by Party's joint self-insurance program created pursuant to chapter 48.62 RCW or its insurance company shall have no right of recovery or subrogation against another Party(including its employees, elected officials, officers, and volunteers), it being the intention of the Parties that the liability coverage, so affected shall protect all Parties and be primary coverage for all losses covered by the liability coverage for each Party. Section 22 The County is an Independent Contractor. The County is, and shall at all times be deemed to be, an independent contractor. Nothing herein contained shall be construed as creating the relationship of employer and employee, or principal and agent, between the City and the County or any of the County's agents or employees. The County shall retain all authority for rendition of services, standards of performance, control of personnel, and other matters incident to the performance of Jail Services by the County pursuant to this Agreement. Section 23 Dispute Resolution. a. Any dispute concerning the implementation of this Agreement shall be first directed to the City Police Supervisor and the designated Sheriffs Corrections Supervisor. If the dispute is not resolved between those persons, then it shall then be referred to the City Council and Sheriff, who shall meet to resolve such dispute. b. Disputes relating to the implementation of this Agreement may not be resolved in any Court or by Administrative procedure. Termination shall be the sole remedy. Section 24 Severability. If any of the provisions contained in this Agreement are held illegal, invalid, or unenforceable, the remaining provisions shall remain in full force and effect. Section 25 Entire Agreement. This Agreement constitutes the entire Agreement between the Parties. Section 26 Section Headings. The headings of the sections of this Agreement are for convenience of reference only and are not intended to restrict, affect, or be of any weight in the interpretation or construction of the sections or this Agreement. 8 Docusign Envelope ID:E6AA1AF8-FA6A-864B- 81E5-80A11F4ACDB2 Section 27 Limits of Any Waiver of Default. No consent by either Party to, or waiver of, a breach by either Party, whether express or implied, shall constitute a consent to, waiver of, or excuse of any other, different, or subsequent breach by either Party. Section 28 Signature in Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and all of which counterparts together shall constitute the same instrument which may be sufficiently evidenced by one counterpart. Execution of this Agreement at different times and places by the parties shall not affect the validity of this Agreement, so long as all the parties execute a counterpart of this Agreement. Section 29 Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. Section 30 Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at arms-length, with the assistance and advice of competent, independent legal counsel. Section 31 Public Records Act Compliance. Each Party shall be responsible for its own compliance with the Washington Public Records Act, Chapter 42.56 RCW(as may be amended). This Agreement, once executed, shall be a"public record" subject to production to a third-party if it is requested under the chapter 42.56 RCW. Section 32 Reference to Sections in this Agreement. Any reference to a section in this Agreement is a reference to a section of this Agreement, unless clearly stated to the contrary. Section 33 Notices. All notices or other communications which any Party desires or is required to give shall be given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the Party at the address listed below or such other address as a Party may designate in writing from time to time. 9 Docusign Envelope ID:E6AA1AF8-FA6A-864B- 81E5-80A11F4ACDB2 Notices to the City shall be sent to the following address: Chief of Police or Designee Bremerton Police Department 1025 Burwell,Street Bremerton, WA 98337 Notices to the County shall be sent to the following address: Jefferson County Risk Management P.O. Box 1220 Port Townsend, WA 98368 Section 34 Representations and Warranties. The parties represent and warrant that: a. Each person signing this Agreement is fully authorized to enter into this Agreement on behalf of the Party for whom their signature is being made; b. Each Party that is a corporate entity is duly organized and validly existing in good standing under the laws of one of the states of the United States of America; c. The making and performance of this Agreement shall violate no provision of law; d. Each Party has taken all necessary corporate and internal legal actions to duly approve the making and performance of this Agreement and that no further corporate or other internal approval is necessary; and, e. Each person signing this Agreement has read this Agreement in its entirety, know the contents of this Agreement, agrees that the terms and conditions are contractual and not merely recitals, and agrees that they have signed this Agreement, having obtained the advice of legal counsel. SIGNATURES FOLLOW ON THE NEXT PAGE) 10 Docusign Envelope ID:E6AA1AF8-FA6A-864B-81E5-80A11F4ACDB2 IN WITNESS WHEREOF, the Parties execute this Agreement. JEFFERSON COUNTY,WASHINGTON CITY OF BREMERTON,WASHINGTON BOARD OF COUNTY COMMISSIONERS Signed by: By: By: I,, ',,p,,,dz,,4/27/2026 Greg Brotherton,DATE Greg VFW,B DATE Chair Mayor By: Heidi Eisenhour,DATE Commissioner By: Heather Dudley-Nollette, DATE SHERIFF POLICE DEPJ RTMENTOOCUSipneby: By: By:_ DI. 4/27/2026 r F yK4l1C„ An Pemsteiner,DATE ToniuWare, DATE Jefferson County Sheriff Chief of Police SEAL: ATTEST: Carolyn Galloway, CMC DATE Clerk of the Board Approved as to form only: e,i Signed by: a 04/29/2026 dktL21O. 4/2412026 Y COCS9S1BM6Y Jere wah B. uther DATE Kylie J. Finnell DATE Deputy Prosecuting Attorney City Attorney 11 615 Sheridan Street Port Townsend, WA 98368 9eelrson www.JeffersonCountyPublicHealth.org Consent Agenda Public Healt JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Apple Martine, Community Health Director Denise Banker, Community Health Division Lead n DATE: V1 ay 4 2a2 4 SUBJECT: Agenda item — Interlocal Agreement Between Jefferson County Public Health and State Department of Health, Jan 1, 2026 — December 31, 2029 STATEMENT OF ISSUE: Jefferson County Public Health (JCPH) Community Health Division, requests Board approval of to enter into a formal Interlocal Agreement with State of Washington Department of Health (DOH) to acknowledge formally a relationship between Local Health Jurisdictions (LHJs) across the state and DOH to provide TB medications used to treat active TB disease in patients who are under — or uninsured, or who lack prescription coverage and are not covered by Medicaid or Apple Health. January 1, 2026 — December 31, 2029. ANALYSIS/STRATEGIC GOALS/PROS and CONS: This formalization of this ongoing arrangement between LHJs and DOH ensures continued partnership with DOH to receive, at no cost, TB medications for active TB cases through the Federal HRSA 340B program. The Department of Health has moved in this direction in order to be compliant with HRSA requirements for the TB medication purchases made through the Federal 340E discount program. This agreement does not change any elements of what the current DOH program makes available to LHJs. FISCAL IMPACT/COST BENEFIT ANALYSIS: No financial impact if JCPH enters into the ILA. If JCPH does not enter into the ILA, it would no longer have access to the TB medications provided by the state through the Federal HRSA 340E program. RECOMMENDATION: JCPH management recommends approval of the Interlocal Agreement between Jefferson County Public Health and State of Washington Department of Health. Jan 1, 2026 — December 31, 2029. REVIEWED BY: yip at/ /36 PJosh eters, County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360- 385-9400 f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community N-26-034 CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: WA Dept of Health Contract No: N-26-034 Contract For: ILA in re: TB medications Term: 1/1/2026 - 12/31/2029 COUNTY DEPARTMENT: Public Health Contact Person: Dense Banker Contact Phone: 360-385-9438 Contact email: dbanker@co.jefferson.wa.us AMOUNT: PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund# RFP or RFQ Munis Org/Obj I Other: ILA APPROVAL STEPS: STEP l: DEPARTMENT CERTIFIES CO 1: CE 55.1 0 AND CHAPTER 42. 23 RCW. CERTIFIED: — N/A: Apr. 23,2026 Glenn Gilbert Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BE DEBARR Y FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: P N/A: f Apr. 23, 2026 Glenn Gilbert Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/28/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/24/2026. DPA Luther reviewed and approved on 04/24/2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 VillWasPiu ycc sup.o.V.rtm.nt. fIII CONTRACT NUMBER: SUBRECIPIENT * H E A LT H CLH32633-0 EYES ®NO INTERLOCAL AGREEMENT Between STATE OF WASHINGTON DEPARTMENT OF HEALTH And Jefferson County Public Health THIS AGREEMENT is made by and between the State of Washington Department of Health, hereinafter referred to as DOH, and Jefferson County Public Health, hereinafter referred to as LHJ pursuant to the authority granted by Chapter 39.34 RCW. PURPOSE: The purpose is to cover TB medications used to treat active TB disease in patients who are under-or uninsured or who lack prescription coverage and are not covered by Medicaid or Apple Health. THEREFORE, IT IS MUTUALLY AGREED THAT: STATEMENT OF WORK AND BUDGET: The LHJ shall furnish the necessary personnel,equipment, material and/or services and otherwise do all things necessary for or incidental to the performance of the work set forth in Exhibit A,attached hereto and incorporated herein. PERIOD OF PERFORMANCE: Subject to its other provisions, the period of performance of this Agreement shall commence on January 1, 2026, and be completed on December 31, 2029, unless terminated sooner as provided herein. Any work done outside of the period of performance shall be provided at no cost to DOH. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA): If federal funds are included in this contract as indicated below, this contract requires compliance with the Federal Funding Accountability and Transparency Act (FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how federal funds are spent. To comply with the act and be eligible to enter into this contract, your organization must have a Unique Entity Identifier (UEI) number. A UEI number provides a method to verify data about your organization. If you do not already have one, you may receive a UEI number free of charge by contacting System for Award Management(SAM)at SAM.GOV. Information about your organization and this contract will be made available on www.USASpending.gov by DOH as required by P.L. 109-282. PAYMENT:Compensation for the work provided in accordance with this Agreement has been established under the terms of RCW 39.34.130. The parties have estimated that the cost of accomplishing the work herein will not exceed $0.00 in accordance with Exhibit A, attached hereto and incorporated herein. Compensation incudes but is not limited to all taxes, fees, surcharges, etc. Payment will not exceed this amount without a prior written amendment.DOH will authorize payment only upon satisfactory completion and acceptance of deliverables and for allowable costs as outlined in the statement of work and/or budget. DOH Contract CLH32633-0 Page 1 of 9 July 2025 JeffCo:N-26-034 INVOICES AND PAYMENT: LHJ will submit invoices to the DOH Contract Manager for all amounts to be paid within 30 days of the month of service,or the submission date of deliverables with an associated cost,as specified in the Statement of Work(SOW). Refer to the SOW,Exhibit A,for invoice due dates on any budget/funding period(s)that end during the contract period of performance. DOH must receive correct and complete FINAL invoices no later than 45 days after the contract expiration date. Invoices must reference the contract number and provide detailed information as required. All invoices must be approved by DOH prior to payment; approval will not be unreasonably withheld. DOH will authorize payment only upon satisfactory completion and acceptance of deliverables and for allowable costs as outlined in the statement of work and/or budget. DOH will return all incorrect or incomplete invoices and will not pay for services that occur outside the period of performance. The LHJ will not invoice for services if they are entitled to payment,have been,or will be paid,by any other source for that service. DOH will issue payment within 30 days of receiving a correct and complete invoice and approving the deliverable(s). Late invoices will be paid at the discretion of DOH and are contingent upon the availability of funds. Failure to submit a properly completed IRS form W-9 may result in delayed payments. AGREEMENT ALTERATIONS AND AMENDMENTS: This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. ASSIGNMENT: The work to be provided under this Agreement,and any claim arising thereunder,is not assignable or delegable by either party in whole or in part,without the express prior written consent of the other party,which consent shall not be unreasonably withheld. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION: The use or disclosure by any party of any information concerning a client obtained in providing service under this Agreement shall be subject to Chapter 42.56 RCW and Chapter 70.02 RCW, as well as any other applicable Federal and State statutes and regulations. Any unauthorized access or use of confidential information must be reported to the DOH Chief Information Security Officer at securityAdoh.wa.gov. The notification must be made in the most expedient time possible(usually within one business day)and without unreasonable delay,consistent with the legitimate needs of law enforcement,or any measures necessary to determine the scope of the breach and restore the reasonable integrity of the data system. CONTRACT MANAGEMENT: The contract manager for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this agreement. The Contract Manager for DOH is: The Contract Manager for the LHJ is: Name: Justina Novak Name: Glenn Gilbert Disease Control and Health Office:Statistics Email: ggilbert@co.jefferson.wa.us Agency: Department of Health Agency:Jefferson County Public Health Address: PO Box 47837 Address: 615 Sheridan Street City,State, City, State, Zip: Olympia, WA 98504-7837 Zip: Port Townsend,WA 98368-2439 Phone:260) 236-3725 Phone: 360-385-9400 DOH Contract CLH32633-0 Page 2 of 9 July 2025 DISPUTES: In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a determination of the dispute. The determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this process, either of the parties may request intervention by the Governor,as provided by RCW 43.17.330,in which event the Governor's process will control. GOVERNANCE: This Agreement is entered into pursuant to and under the authority granted by the laws of the State of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule,the inconsistency shall be resolved by giving precedence in the following order: A. Federal statutes and regulations B. State statutes and regulations C. Agreement amendments D. The Agreement(in this order) 1. Primary document(document that includes the signature page) 2. Statement of Work(Exhibit A) INDEPENDENT CAPACITY: The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. NONDISCRIMINATION: A. Nondiscrimination Requirement. During the term of this Contract, LHJ, including any subcontractor, shall not discriminate on the bases enumerated at RCW49.60.530(3). In addition, Contractor, including any subcontractor, shall give written notice of this nondiscrimination requirement to any labor organizations with which LW, or subcontractor, has a collective bargaining or other agreement. A. Obligation to Cooperate. LHJ, including any subcontractor, shall cooperate and comply with any Washington state agency investigation regarding any allegation that LHJ, including any subcontractor, has engaged in discrimination prohibited by this Contract pursuant to RCW49.60.530(3). B. Default.Notwithstanding any provision to the contrary,DOH may suspend LW,including any subcontractor, upon notice of a failure to participate and cooperate with any state agency investigation into alleged discrimination prohibited by this Contract, pursuant to RCW49.60.530(3).Any such suspension will remain in place until DOH receives notification that LHJ, including any subcontractor, is cooperating with the investigating state agency. In the event LHJ,or subcontractor, is determined to have engaged in discrimination identified at RCW49.60.530(3), DOH may terminate this Contract in whole or in part, and LHJ, subcontractor,or both,may be referred for debarment as provided in RCW 39.26.200.The LHJ or subcontractor may be given a reasonable time in which to cure this noncompliance,including implementing conditions consistent with any court-ordered injunctive relief or settlement agreement. C. Remedies for Breach.Notwithstanding any provision to the contrary, in the event of Contract termination or suspension for engaging in discrimination,LHJ,subcontractor,or both, shall be DOH Contract CLH32633-0 Page 3 of 9 July 2025 liable for contract damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, which damages are distinct from any penalties imposed under Chapter 49.60, RCW. DOH shall have the right to deduct from any monies due to LHJ or subcontractor, or that thereafter become due, an amount for damages LHJ or subcontractor will owe DOH for default under this provision thereafter become due,an amount for damages LHJ or subcontractor will owe DOH for default under this provision. PRIVACY: Personal information collected, used or acquired in connection with this Agreement shall be used solely for the purposes of this Agreement. LHJ and its subcontractors agree not to release, divulge, publish,transfer,sell or otherwise make known to unauthorized persons personal information without the express written consent of the agency or as provided by law.LHJ agrees to implement physical,electronic and managerial safeguards to prevent unauthorized access to personal information. DOH reserves the right to monitor, audit or investigate the use of personal information collected, used or acquired by the LHJ through this Agreement.The monitoring,auditing,or investigating may include but is not limited to"salting"by DOH.LHJ shall certify the return or destruction of all personal information upon expiration of this Agreement. Salting is the act of placing a record containing unique but false information in a database that can be used later to identify inappropriate disclosure of data contained in the database. Any breach of this provision may result in termination of the Agreement and the demand for return of all personal information.The LHJ agrees to indemnify and hold harmless DOH for any damages related to the LHJ's unauthorized use of personal information. RECORDS MAINTENANCE: The parties to this Agreement shall each maintain books, records, documents and other evidence which sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the services described herein. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor,and federal officials so authorized by law. All books,records,documents, and other material relevant to this Agreement will be retained for six years after expiration and the Office of the State Auditor,federal auditors,and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. Records and other documents,in any medium,furnished by one party to this Agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving it a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. RIGHTS IN DATA: Unless otherwise provided, data, which originates from this Agreement shall be works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by DOH. Data shall include, but not be limited to, reports, documents, pamphlets, advertisements, books magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. Ownership includes the right to copyright,patent,register,and the ability to transfer these rights. SECURITY OF INFORMATION—Unless otherwise specifically authorized by the DOH Chief Information Security Officer,LHJ receiving confidential information under this contract assures that: Encryption is selected and applied using industry standard algorithms validated by the National Institute of Standards and Technology(MIST)Cryptographic Algorithm Validation DOH Contract CLH32633-0 Page 4 of 9 July 2025 Program against all information stored locally and off-site.Information must be encrypted both in-transit and at rest and applied in such a way that it renders data unusable to anyone but authorized personnel,and the confidential process,encryption key or other means to decipher the information is protected from unauthorized access. It is compliant with the applicable provisions of the Washington State Office of Washington Technology Solutions(WaTech)policy SEC-01 through SEC-13, Securing Information Technology Assets,available at: https://ocio.wa.gov/policy/securing-information-technologv- assets. It will provide DOH copies of its IT security policies,practices and procedures upon the request of the DOH Chief Information Security Officer. DOH may at any time conduct an audit of the LHJ's security practices and/or infrastructure to assure compliance with the security requirements of this contract. It has implemented physical,electronic and administrative safeguards that are consistent with WaTech security standard SEC-01 through SEC-13 and ISB IT guidelines to prevent unauthorized access,use,modification or disclosure of DOH Confidential Information in any form. This includes,but is not limited to,restricting access to specifically authorized individuals and services through the use of: o Documented access authorization and change control procedures; o Card key systems that restrict,monitor and log access; o Locked racks for the storage of servers that contain Confidential Information or use AES encryption(key lengths of 256 bits or greater)to protect confidential data at rest,standard algorithms validated by the National Institute of Standards and Technology(MIST)Cryptographic Algorithm Validation Program(CMVP); o Documented patch management practices that assure all network systems are running critical security updates within 6 days of release when the exploit is in the wild,and within 30 days of release for all others; o Documented anti-virus strategies that assure all systems are running the most current anti-virus signatures within 1 day of release; o Complex passwords that are systematically enforced and password expiration not to exceed 120 days,dependent user authentication types as defined in WaTech security standards; o Strong multi-factor authentication mechanisms that assure the identity of individuals who access Confidential Information; o Account lock-out after 5 failed authentication attempts for a minimum of 15 minutes, or for Confidential Information,until administrator reset; o AES encryption(using key lengths 128 bits or greater)session for all data transmissions,standard algorithms validated by NIST CMVP; o Firewall rules and network address translation that isolate database servers from web servers and public networks; o Regular review of firewall rules and configurations to assure compliance with authorization and change control procedures; o Log management and intrusion detection/prevention systems; o A documented and tested incident response plan Any breach of this clause may result in termination of the contract and the demand for return of all personal information. DOH Contract CLH32633-0 Page 5 of 9 July 2025 SEVERABILITY: If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid,such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared to be severable. SUBCONTRACTING: Neither the LHJ, nor any subcontractors, shall enter into subcontracts for any of the work contemplated under this agreement without prior written approval of DOH. In no event shall the existence of the sub operate to release or reduce the liability of the LHJ to DOH for any breach in the performance of the LHJ's duties. This clause does not include contracts of employment between the LHJ and personnel assigned to work under this Agreement. Additionally,the LHJ is responsible for ensuring that all terms,conditions,assurances and certifications set forth in this Agreement are carried forward to any subcontracts. LHJ and its subcontractors agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of DOH or as provided by law. If,at any time during the progress of the work,DOH determines in its sole judgment that any subcontractor is incompetent, DOH shall notify the Contractor, and the LHJ shall take immediate steps to terminate the subcontractor's involvement in the work. The rejection or approval by DOH of any subcontractor or the termination of a subcontractor shall not relieve the LHJ of any of its responsibilities under the Agreement, nor be the basis for additional charges to DOH. SUSPENSION OF PERFORMANCE AND RESUMPTION OF PERFORMANCE: In the event contract funding from State, Federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to normal completion, DOH may give notice to LHJ to suspend performance as an alternative to termination. DOH may elect to give written notice to LHJ to suspend performance when DOH determines that there is a reasonable likelihood that the funding insufficiency may be resolved in a timeframe that would allow performance to be resumed prior to the end date of this Agreement. Notice may include notice by facsimile or email to Contractor's representative. LHJ shall suspend performance on the date stated in the written notice to suspend. During the period of suspension of performance each party may inform the other of any conditions that may reasonably affect the potential for resumption of performance. When DOH determines that the funding insufficiency is resolved, DOH may give LHJ written notice to resume performance and a proposed date to resume performance.Upon receipt of written notice to resume performance,LHJ will give written notice to DOH as to whether it can resume performance,and,if so,the date upon which it agrees to resume performance. If LHJ gives notice to DOH that it cannot resume performance, the parties agree that the Agreement will be terminated retroactive to the original date of termination. If the date LHJ gives notice it can resume performance is not acceptable to DOH,the parties agree to discuss an alternative acceptable date. If an alternative date is not acceptable to DOH,the parties agree that the Agreement will be terminated retroactive to the original date of termination. TERMINATION: Either party may terminate this Agreement upon 30 days prior written notification to the other party.If this Agreement is so terminated,the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. TERMINATION FOR CAUSE: If for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement,or if either party violates any of these terms and conditions, the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure within 15 working days. If the failure DOH Contract CLH32633-0 Page 6 of 9 July 2025 or violation is not corrected, this Agreement may be terminated immediately by written notice of the aggrieved party to the other. WAIVER: A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. ALL WRITINGS CONTAINED HEREIN: This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. IN WITNESS WHEREOF, the parties have executed this Agreement. iii SIGNATURE DATE. PRINT OR TYPE NAME 1'1'1'1,1'. Greg Brotherton Chair,Board of County Commissioners Jefferson County Washington D011 CONTRACTING OFFICER SIGNATURE DATE This contract has been approved as to form by the attorney general. APP'S ` 0 FORM ONLY: if 04/ 24/2026 JeremIr B. IT ther Date Deputy Prosecuting Attorney Jefferson County Washington DOI I Contract CI.1132633-0 Page 7 of 9 July 2025 EXHIBIT A STATEMENT OF WORK Washington State TB Program Jefferson County Public Health DOH Contract Number CLH32633-0 PERIOD OF AGREEMENT: This agreement will commence on January 1,2026, and will be effective until December 31,2029,or until the Parties give each other written notice to terminate the agreement. This medication program is ongoing.This agreement is to be updated on a 5-year cycle but updated/amended as needed based on DOH and/or Health Resources and Services Administration Office of Pharmacy Affairs(HRSA)340B changing requirements. PURPOSE AND SCOPE: The intent of this agreement is to: define responsibilities of Parties participating in the HRSA 340B Pricing Program under the DOH TB Program entity. ensure appropriate use of state taxpayer funds used to acquire tuberculosis(TB)medications. maintain compliance with HRSA requirements for the 340B Pricing Program entities and those participating under DOH TB Program entity as part of grantee combined purchasing and distribution model for TB medications. support compliance with HRSA 340B requirements of covered entities. The scope of this MOU covers TB medications used to treat active TB disease in patients who are under- or uninsured or who lack prescription coverage and are not covered by Medicaid or Apple Health. HRSA entities, including LHJs, are expected to be the payer of last resort." o Case-by-case exceptions may be made for Latent TB Infection(LTBI)patients who are likely to progress to TB disease or as announced by DOH. Being the payer of last resort, public health agencies(local,state, or federal)should use their funding only after all reasonable payment sources have been exhausted. DOH TB PROGRAM RESPONSIBILITIES: Provide without charge TB medications as listed on their current formulary to Local Health Jurisdictions(LHJs). The formulary is posted on SharePoint. o DOH will cover the cost of the medication, shipping,and pharmacy. Annually provide information(example: CDC Notice of Award Number)needed for the LHJ to recertify with HRSA as a federal grantee entity in the 340B program. LOCAL HEALTH RESPONSIBILITIES: Local Health Jurisdictions will: Maintain auditable records for the duration identified by required applicable records retention schedules*. These records to include but not limited to are: o a separate medication inventory tracking system with records tied to patients receiving the medication. DOH Contract CLH32633-0 Page 8 of 9 July 2025 EXHIBIT A STATEMENT OF WORK Washington State TB Program Jefferson County Public Health DOH Contract Number CLH32633-0 o a medication log,tracking medication from order to patient receipt, disposal or return. for example: LHJ records retention schedule: public-health-records-retention-schedule.PDF See section 6) Store medications purchased using the 340B discount separately from non-340B Program purchased TB medications. Conduct regular annual internal audits of inventory and patient records to maintain HRSA standards and compliance regarding diversion and patient eligibility. Participate in audits by DOH or HRSA of TB-related 340B practices and provide access to records demonstrating compliance with HRSA 340B regulations. Notify DOH TB Program of any medication loss or expiration including any breach of 340B regulations according to DOH guidance. Notify DOH TB Program of changes regarding the LHJ's prescribing provider within 10 business days. o The prescribing provider must be either employed by or under contract with the LHJ,with documentation required to be readily accessible. During HRSA annual 340B registration, LHJ will complete annual recertification as a TB Grantee Entity in the HRSA online 340B entity database. Ensure HRSA entity roles of Authorizing Official and Primary Contact are current and accurate in the HRSA/OPA 340B online entity database and that these individuals meet the HRSA requirements to fulfill these positions. Ensure timely updates to any other information in the 340B database, such as LHJ physical address or LHJ's name. Ensure that no 340B TB medications are given to patients Disburse 34 with Medicaid or Apple Health. o LHJs may use alternate TB medications provided by DOH such as those purchased using the MMCAP discount program or former CDC National Stockpile TB medications. Ensure that Medicaid is not billed for any 340B TB medications. DOH TB Program Contact: Justina Novak,justina.novak(&doh.wa.gov or 360-810-0211. DOH Contract CLH32633-0 Page 9 of 9 July 2025 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO:Board of County Commissioners Josh D. Peters, County Administrator FROM: Amit Sharma, Washington State University (WSU) Extension Office DATE: itt4y 4 , 2026 SUBJECT: 2026 WSU Employee Salary Memorandum of Agreement with Jefferson County STATEMENT OF ISSUE: Annual Memorandum of Agreement (MOA) for the period of January 1, 2026 through December 31, 2026 to establish a cost-share salary agreement between WSU and Jefferson County. Jefferson County contributes to WSU employees' salary and WSU pays employee benefits. See the attached 2026 Annual County Salary Support Form. The County also contributes towards the local travel of WSU employees. ANALYSIS: The Interagency Agreement was updated in 2025 and remains the same (attached for reference). This agreement updates Appendix A to show 2026 funding. Funding levels for the 2026 MOA were approved as expenses for Fund 108 in the county's adopted 2026 budget. Three things have changed from 2025: reduction in travel across all programs (from $6000 to 3500 total); annual increases to WSU salaries; and an equity adjustment for the 4-H Coordinator. In 2026, Fund 108 will spend down its existing fund balance to replace the reduction in General Fund support. Projections show the remaining fund balance at or above the 10% reserve level at year end. FISCAL IMPACT: Jefferson County gains the value to the county of four employees dedicated to educational and community development services without carrying the full load of benefits. RECOMMENDATION: I recommend approval of this contract. REVIEWED BY: 1-1. (g /gC Jos . Peters, County Administrator Date CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Washington State University Contract No: WSU MOA 2026 Contract For: WSU employee salaries Term: 01.01.2026-12.31.2026 COUNTY DEPARTMENT: WSU Jefferson County Extension Contact Person: Owen Rowe Contact Phone: 360 379-5610 x 205 Contact email: orowe@co.jefferson.wa.us PROCESS: —AMOUNT: $224,713 Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $224,713 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund# 108 RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COM 'LANCE WITH JCC 3.55.080 AND CHAPTER 42. 23 RCW. CERTIFIED: El N/A: 20 April 2026 A(iI, Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: El N/A: I I 4\°tlYfij4 20 April 2026 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/28/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/22/2026. DPA Luther reviewed and approved on 04/22/2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 MEMORANDUM OF AGREEMENT Between WASHINGTON STATE UNIVERSITY EXTENSION And JEFFERSON COUNTY APPENDIX A (2026) The following funds will be provided under this Memorandum of Agreement for the period January 1, 2026 through December 31, 2026 to provide an extension program. See 2026 Annual County salary support form attached. Extension Agent: 27,793 Small Farms:66,350 Master Gardener: 69,070 Non-Federal Funds: $224,713 4H Agent: 58,000 Travel: 3,500 TOTAL FUNDS:224,713 It is understood that non-federal funds provided by the county in support of this agreement may be identified by WSU as match for Federal capacity program (Hatch Act, Smith-Lever Act, etc.)funds received by WSU to support Extension activities. APPROVED: Dr. Vicki McCracken Date Greg Brotherton Date Associate Dean and Director Chair WSU Extension Jefferson County Commissioners Ole 04/ 22/2026 Maria Hernandez Date Jeremiah B. uther Date Associate Vice President for Research Deputy Prosecuting Attorney Jefferson County Office of Research Support and Operations Prosecuting Attorney's Office JEFFERSON COUNTY-AWD007189 2026 ANNUAL COUNTY SALARY SUPPORT HOME ACCOUNT-GR00016599 WSU Pays Benefits NAME UNIT 2026 TOTAL Extension County Director Amit Sharma CED 5 27,793.00 County Faculty Kellie Henwood-Regional Small Farms CED 66,350.00 Administrative Bridget Gregg-Master Gardener ANR 69,070.00 Professionals and Staff Anji Scalf-4H Y&F 58,000.00 Supplies and Services Travel 3,500.00 224,713.00 SUB ACCOUNT GR# County Pays Benefits NAME UNIT 2026 TOTAL Including benefits County Faculty Administrative Professionals and Staff Hourly Supplies and Services TOTAL COUNTY CONTRIBUTION 224,713 Contact Name&Email Address Date Amit Sharma-amit.sharmal@wsu.edu 10/30/2025 Owen Rowe•owen.rowe@wsu.edu Morgan Stockton will upload this form to your county tab on the County Resources Teams site: All Extension-MOA Resources(Files)>MOA>County Budget Resources This form is used to initiate payroll paperwork for January paychecks.County negotiations are not always completed by November 1 If you are unable to meet this deadline or if you have any changes at a later date.please contact Morgan Stockton at counlymoa@wsu.edu. ORIGINAL MEMORANDUM OF AGREEMENT BETWEEN JEFFERSON COUNTY AND WASHINGTON STATE UNIVERSITY EXTENSION This Memorandum of Agreement(this "Agreement") Between Jefferson County ("Agency") and Washington State University Extension ("University"). The Agency and the University agree as follows: I.MISSION STATEMENT Washington State University Extension engages people, organizations and communities to advance knowledge, economic well-being and quality of life by fostering inquiry, learning, and the application of research. This mission is carried out using research and experience-based educational programs from colleges and departments dispersed throughout the WSU system, which address important issues and needs of individuals and communities in all 39 counties in the state of Washington. WSU Extension is enabled for this task as the Land Grant Institution for Washington through partnerships with county, state, and federal governments. II. PURPOSE The purpose of this agreement is to formalize the longstanding relationships between Washington State University Extension and Jefferson County Government. This also continues a longstanding, joint funding relationship for Jefferson County Extension faculty and designated support staff. This agreement conforms to the standards for interagency agreements set forth in RCW 39.34.030 and RCW 39.34.130. III. THE UNIVERSITY SHALL: A. Recruit, employ and establish salaries for Jefferson County Extension Educators and designated WSU support staff for the Agency. Employment concurrence will be sought from Jefferson County Commissioners before an individual is hired and assigned to the County. B. Assure that salary increase monies will be available for Extension Educators and designated support staff based on criteria established by the Washington State Legislature and Washington State University President. C. Supplement the funds received from Agency professional services contracts and pay salary and fringe benefits for each Jefferson County Extension Educator and designated staff members. D. Submit to the Agency at the beginning of each month an invoice for the actual reimbursement amount that occurred during the month of the professional services contract appearing in Appendix A of this agreement. N-25-008 E. In cases where position vacancies occur due to separations during a contract period, the Agency will be invoiced to cover the Agency's portion of annual leave and sick leave payout. F. Provide fringe benefits to Jefferson County Extension Educators as outlined in the WSU Faculty Manual and provide fringe benefits to support staff as specified by the applicable agreement, policy, or law. G. Grant annual leave, sick leave, professional leave, other leave and holidays as outlined in the WSU Faculty Manual for Jefferson County Extension Educators or by the applicable agreement,policy, or law for jointly funded or fully WSU funded support staff. H. Provide in-service education for Jefferson County Extension faculty members. I.Maintain coverage in the amounts of at least $1,000,000 per occurrence and 3,000,000 in the aggregate through its self-insurance program. A copy of the certificate of insurance shall be provided to the Agency upon request. IV. THE AGENCY SHALL: A. Pay the amount agreed upon monthly,or as mutually agreed upon,to the University for Extension education services to be rendered in Jefferson County. This reimbursable professional services contracts, known as "Appendix A" to this agreement, shall be for a term of one calendar year and will be negotiated prior to the beginning of each calendar year. B. Promptly pay the invoice voucher from the University. Current month invoice to be billed by the 10th and payable on the 25th of the month, or on a schedule mutually agreed upon between WSU Extension and Jefferson County. The invoice to be for the actual monthly reimbursement of the contract amount. C. The Agency agrees to pay the "county portion" of accumulated leave payments for contracted personnel due to separation. D. Contingent upon approval of the Board of County Commissioners or County Executive, the Agency will continue to support contracted personnel on professional or retraining leave. E. Furnish office facilities for faculty and support staff. F.Provide an adequate operating budget to carry out Extension educational programs for citizens of Jefferson County. This budget will cover secretarial and support staff salaries not covered by this Agreement and telephone, office equipment, teaching and office supplies and travel costs. Page 2 of 6 G. Maintain coverage in the amounts of at least $1,000,000 per occurrence and 3,000,000 in the aggregate,with its membership in the Washington Counties Risk Pool. A copy of the certificate of membership in the risk pool shall be provided to the University upon request. V. IT IS MUTUALLY AGREED THAT: A. Additional program support staff positions may be employed and fully funded by either party to assist in carrying out Extension educational programs in Jefferson County. B. Public Records. To the extent any record, including any electronic, audio,paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended, the University agrees to maintain all records constituting public records and to produce or assist the Agency in producing such records, within the time frames and parameters set forth in state law. The University further agrees that upon receipt of any written public record request, University shall, within five business days, notify the Agency by providing a copy of the request per the notice provisions of this Agreement; C. Disputes. If a dispute arises between the University and the Agency, and the dispute cannot be resolved by direct negotiation, either party may request a dispute resolution panel (DRP). A request for a DRP must be in writing, state the disputed issues(s), state the relative positions of the parties and be sent to all parties. Parties must provide a response within thirty (30) days unless the Parties mutually agree to an extension of time. Each party shall designate a representative. The representatives shall mutually select an additional member. The DRP shall evaluate the facts, Agreement terms, and applicable statutes and rules and make a determination by majority vote. The decision is binding on the PARTIES. Nothing in this Agreement shall be construed to limit the PARTIES' choice of a mutually acceptable dispute resolution method in addition to the dispute resolution procedure outlined above. The University hereby consents to the personal jurisdiction of the Superior Court of the State of Washington for Jefferson County. VI. DURATION OF THIS AGREEMENT, TERM, MODIFICATION: A. This Agreement is effective as of the date last signed below. B. This Agreement shall remain in effect until terminated. This Agreement shall continue in effect until terminated following mutual discussion and agreement. Should the parties be unable to agree on the level of support for professional services of Extension Educators and jointly funded staff in an upcoming contract period specified in Appendix A to this document, either party may terminate the contract. However, written notice of termination must be received before October I for termination effective January 1 of the next year. Page 3 of 6 C. The parties to this Agreement may amend this Agreement as deemed necessary provided, however, that no amendment to this Agreement shall be valid unless in writing and signed by the duly authorized representatives of the parties. D. All the terms, conditions and provisions agreed upon by the parties to this Agreement are incorporated in this document. VII. RECORDS RETENTION: Both the University and the Agency will maintain records which are sufficient and properly reflect all costs incurred under terms of this Interagency Agreement. These records will be retained as set forth in the applicable retention schedule or six years, whichever is less. VIII. NON-DISCRIMINATION: A. There will be no discrimination, discriminatory harassment, retaliation or bullying in the performance of this agreement on the basis of race, religion, creed, color, national origin, sex, marital status, sexual orientation (including gender identity), age, genetic history, honorably discharged veteran or military status, the presence of any sensory, mental, or physical disability, or any other protected status, in compliance with applicable federal and Washington state laws in all of Extension programs, services, activities, and materials, including services rendered or received through contracts and agreements with subrecipients. B. Here are the applicable Federal civil rights laws: Title VI of the Civil Rights Act of 1964 (Pub. L. No. 88-352), as amended; the Civil Rights Restoration Act of 1987 Pub. L. No. 100- 259); Presidential Executive Order 11246, as amended, including the Equal Opportunity Clause contained therein; Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans Readjustment Act of 1974, as amended, and the Affirmative Action Clauses contained therein; the Americans with Disabilities Act of 1990, as amended. SIGNATURES FOLLOW ON THE NEXT PAGE) Page 4 of 6 WASHINI TON STATE UNIVERSITY cPI B • 1 Ul /t ld i0OCiY• f l. fi Date. Dr.Yield McCracken WSU Director of Extension By: Date:Wini-r— i ,_, ,. ,,,. „er Maria tteituukcllet- Office of Research Support and Operations JEFFE ON COUNTY 1‘ By: L' Date: 9/5/25.- Heidi Eisenhour,Chair Jefferson County Board of Commissioners Approved 1,form only: 1 WIA for 09/05/2025 hilip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney Page 5 of 6 MEMORANDUM OF AGREEMENT Between WASHINGTON STATE UNIVERSITY EXTENSION And JEFFERSON COUNTY APPENDIX A The following funds will be provided under this Memorandum of Agreement for the period January 1, 2025 through December 31, 2025 to provide an extension program. See 2025 Annual County salary support form attached. Extension Agent: 24,682 Small Farms:63,528 Master Gardener: 66,132 Non-Federal Funds: $211,927 4H Agent: 51,585 Travel: 6,000 TOTAL FUNDS: 211,927 It is understood that non-federal funds provided by the county in support of this agreement may be identified by WSU as match for Federal capacity program (Hatch Act, Smith-Lever Act, etc.) funds received by WSU to support Extension activities. Page 6 of 6 Jefferson COUNTY•AWD008562 2025 ANNUAL COUNTY SALARY SUPPORT HOME ACCOUNT GR00015337 WS(l Pays Benefits NAME UNIT 2025 TOTAL Extension County Director Amit Sharma CED 24,682.00 County Facility Kettle Henwoca Regional Smell Farms CEO 63,528.00 Administrative Bridget Gregg-Master Gardener ANR 66,132.00 Professionals and Staff Anti Scalf-4.1 Y&F 51,565,00 Travel 6,000,00SuppliesandServices 211.927.00 SUB ACCOUNT GRIT County Pays Benefits NAME UNIT 2025 TOTAL Including benefits County Faculty Adm•nislrelive Professionals and Staff Hourly Supplies and Services OTHER ACCOUNT GRP County Pays Benefits NAME UNIT 2025 TOTA'_ Includicg benefits County Faculty Administrative Professionals and Staff Hourly Supplies and Services 3 TOTAL COUNTY CONTRIBUTION 211,927 Amit Sharma•amit.sharmat@wsu.edu Owen Rowe•owen.rowe@weu.edu 1114/2024 Morgan Stockton will upload this form to your county tab on the County Resources Teams site: All Extension-MOA Resources(Files)>MOA>County Budget Resources This lotto is used to Mdiele payroll paperwork for January paychecks,County negoheltons are not always curvy/wed by November I If you err unable to meal This deadline Of it you have any changes al a later dale,please contact Yurgen Stockton at county mneei!ive,edu 615 Sheridan Street Q In Port Townsend, WA 98368 O CZA www.JeffersonCountyPublicHealth.org Public He JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners Josh Peters, County Administrator FROM: Michael Dawson, Water Quality Manager, Environmental Public Health Tami Pokorny,Natural Resources Program Coordinator DATE: May 4, 2026 SUBJECT: Agenda Item: Resolution to Provide Consent for Jefferson Land Trust to Convey two properties to Washington Department of Fish and Wildlife as Partial Implementation of the Lower Chimacum Creek Mainstem Conservation Futures Fund Project (2023): Upon Signature; $0 STATEMENT OF ISSUE: Jefferson County Public Health (JCPH) requests approval of a Resolution to grant consent for Jefferson Land Trust to convey two properties to the Washington Department of Fish and Wildlife as partial implementation of the Lower Chimacum Creek Mainstem Conservation Futures Fund Project(2023): Upon Signature; $0 ANALYSIS: Jefferson Land Trust requests to convey two parcels (known as the Ota and RRI properties) to WDFW to partially implement the Lower Chimacum Creek Mainstem Conservation Futures Fund Project(WQ-25-002). WDFW will then manage the parcels (APNs 961805606 and 961805605) in perpetuity as part of their Chimacum Unit of the North Olympic Wildlife Area. Acceptance of the properties was approved by WDFW at their Commissioner's meeting on June 25, 2025. County consent for these land transactions is required by JCC 3.08.030(9). The following Conservation Futures language has been added to the draft Statutory Warranty Deed to ensure that the public's interest is maintained: Grantee hereby agrees to be bound by Jefferson County Code (JCC)3.08.030(9), the uses authorized under RCW 84.34.230, including the obligation to ensure the long-term conservation of the Property in accordance with the terms and conditions of the statutory warranty deed, and to obtain the consent of Jefferson County prior to any conveyance of any interest acquired hereby. Consistent with JCC 3.08.030(9), the Property shall not be converted to a different use unless and only if other equivalent lands or interest in lands within Jefferson County are received by Grantee in exchange. Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community f) 360-379-4487 FISCAL IMPACT: The cost to the County to approve this resolution is negligible;there is no impact to the General Fund. RECOMMENDATION: JCPH Management recommends BoCC approval of a resolution to grant consent for Jefferson Land Trust to convey the Ota and RRI properties to Washington Department of Fish and Wildlife as partial implementation of the Lower Chimacum Creek Mainstem Conservation Futures Fund Project(2023). REVIEWED BY L/fayla4J• a Peters, County Administrator Date Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community f) 360-379-4487 STATE OF WASHINGTON County of Jefferson In the Matter of Providing Consent for Jefferson Land Trust to Convey Two RESOLUTION NO. Properties to Washington Department of Fish and Wildlife as Partial Implementation of the Lower Chimacum Creek Mainstem Acquisitions Conservation Futures Fund Project (2023) WHEREAS, Jefferson Land Trust was awarded Conservation Futures grant funding in 2023 to implement the Lower Chimacum Creek Mainstem Acquisitions project, agreement WQ- 25-002, including funding for the acquisition of APNs 961805606 and 961805605 for open space conservation in perpetuity; and, WHEREAS, under the terms of WQ-25-002 and in agreement with their Conservation Futures project application, Jefferson Land Trust requests to convey these two parcels to Washington Department of Fish and Wildlife for continued conservation as part of the state- managed North Olympic Wildlife Area; and, WHEREAS, Washington Department of Fish and Wildlife is a qualified entity for ownership and management of these lands under JCC 3.08.030(10); and, WHEREAS, Washington Department of Fish and Wildlife agrees to be bound by the purpose described in JCC 3.08 and the uses authorized by RCW 84.34.230 and to ensure the continued conservation of the lands, as required by JCC 3.08.030(9); and, WHEREAS, agreement WQ-25-002 and the statutory warranty deeds require that county consent be granted prior to any conveyance of Conservation Futures funded lands; NOW, THEREFORE, THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY, WASHINGTON, HEREBY RESOLVE AS FOLLOWS: Section 1. Whereas Clauses are Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the above "Whereas" clauses as Findings of Fact. Section 2. Purpose. The purpose of this resolution is to provide county consent, as required by Conservation Futures Fund grant agreement WQ-25-002 and the statutory warranty deeds, for the conveyance of APNs 961805606 and 961805605 from Jefferson Land Trust to Washington Department of Fish and Wildlife for continued conservation as open space. Section 3. Consent and Approval of Statutory Warranty Deeds. The Jefferson County Board of Commissioners hereby consents to the transfer of the properties and authorizes the execution of the statutory warranty deeds described in Section 2. Section 4. Severability. If any section, subsection, sentence, clause, phrase or section of this Resolution or its application to any person or circumstance is held invalid, the remainder of this Resolution or its application to other persons or circumstances shall be fully valid and shall not be 1 of 2 Formatting approved by Prosecuting Attorney's Office October 14,2024 affected. Section 5. SEPA Categorical Exemption. This Resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-800 (5)c. Section 6. Effective Date. This Resolution shall take effect and be in full force immediately upon passage by the Board of County Commissioners. ADOPTED and APPROVED this day of 2026. SEAL: JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS Greg Brotherton, Chair Heather Dudley-Nollette, Member Heidi Eisenhour, Member ATTEST: APPROVED AS TO FORM: Carolyn Gallaway, CMC Date Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney 2 of 2 Formatting approved by Prosecuting Attorney's Office October 14,2024 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Josh Peters, County Administrator From: Eric Kuzma, Public Works Director Agenda Date: May 4, 2026 Subject: Authorization for Opening of Right-of-Way—W. Foster Street Statement of Issue: The Board is asked to approve a resolution granting permission for the applicant to open a portion of platted W. Foster Street right-of-way, extending approximately 150 feet easterly from the end of the county-maintained segment of W. Foster St. This action is necessary in order for property owners, Robin and Jason Woods, to establish legal access to their parcel. A resolution authorizing the right-of-way opening is attached for the Board's consideration. Analysis/Strategic Goals/Pro's &Con's: The proposed area of right-of-way is located within the Plat of Seventh Avenue Acre Tracts. This road is not proposed to be a County road; therefore,the County will not be responsible for maintenance should this request be approved. Per RCW 36.80.030, the supervision of the right-of-way, including the development of road standards is under the review of the County Engineer, acting under the supervision and authority of the Board of County Commissioners. The County Engineer has overseen the preparation of standards for opening County right-of-way at this location as outlined in the attached Engineer's Report. No known drawbacks are associated with this request, assuming all conditions and construction requirements are met. Fiscal Impact/Cost Benefit Analysis: There are no anticipated costs to the County. All permitting and inspection fees are the responsibility of the applicant. There will be no cost to the County for maintenance or construction should this right-of-way be opened. Recommendation: Jefferson County Public Works recommends approval of this application to open a portion of platted W. Foster St. for approximately 150 feet as outlined in the attached Engineer's Report. The Board is asked to sign the Resolution and return to Public Works. Department Contact: Laura Pollina, Public Works Permit Tech II x159 Reviewed By: 5k-10 q la-6. Jos eters, County Administrator Date STATE OF WASHINGTON County of Jefferson In the Matter of a Resolution to Construct a Road on a Portion of Public Right-of-Way RESOLUTION NO. Known as W. Foster St. WHEREAS, an application to construct a road on public right-of-way has been submitted by Robin and Jason Woods for the purpose of providing access to their property, and WHEREAS, said development will require opening approximately 150 feet of platted Foster St. (W. Foster St.), and WHEREAS,the Revised Code of Washington(RCW) 36.75 and 36.80 places the supervision of right of way, including the development of road standards,under purview of the County Engineer, acting under the supervision and authority of the Board of County Commissioners, and WHEREAS, the applicant has proposed to construct roads to a standard less than what would be required for public roads, and WHEREAS, the County Engineer has examined the right-of-way and the existing road system and the potential for future development and recommends that this request be approved provided the standards described in the County Engineer's report dated 05/4/2026 are followed, and WHEREAS,the applicant will be responsible for the maintenance of this section of roadway and it is understood that the County will not be responsible for maintenance of this section of roadway and that it will not be added to the official County Road log until such time as the road is improved to public road standards and added to the County Road Log through Board action, and WHEREAS,in lieu of requiring the road to be constructed to full public road standards at this time,the applicant will be required to sign a no protest agreement waiving rights,except as to the method of assessment, to protest formation of a pro-rata cost sharing arrangement such as a Road Improvement District (RID) should it become necessary in the future to upgrade this road, whether proposed by petition or a resolution of the Board of County Commissioners, NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY,STATE OF WASHINGTON: Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the above"Whereas"clauses as Findings of Fact. Section 2. Authorization for Right-of-Way Opening and Construction Subject to County Standards and Permitting. The Resolution: 1. Grants the applicant permission to open the Foster St. right-of-way (W. Foster St.) from the end of the County maintained section at milepost 0.04, extending westerly for approximately 150 feet. 2. Requires that the road construction be completed in general conformance with the standards recommended in the County's Engineer's report dated 04/23/2026. 3. Directs the applicant to obtain all necessary permits prior to beginning construction, including a permit from the Department of Public Works, which shall specify any required conditions as set by the County Engineer to ensure compliance with said standards. 4. Requires the applicant to pay any inspection costs incurred by the Department of Public Works to confirm that construction meets the applicable standards. Section 3. Severability. If any section, subsection, sentence, clause,phrase of this resolution or its application to any person or circumstance is held invalid, the remainder of this resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 4. Effective Date. This resolution is effective upon adoption. Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-800(19). APPROVED and ADOPTED this day of May,2026. JEFFERSON COUNTY BOARD OF SEAL: COUNTY COMMISSIONERS Heather Dudley-Nollette, District 1 Heidi Eisenhour, District 2 Greg Brotherton, District 3 ATTEST: Carolyn Gallaway, CMC Date Clerk of the Board Jefferson County Public Works Department County Engineer's Report Open Right-of-Way Portion of Platted Foster St., Seventh Avenue Acre Tracts This Report is in response to an Open Right-of-Way Permit application (Exhibit A) submitted by Jason and Robin Woods. The intent of the County Engineer's Report is to evaluate and provide preliminary design parameters/criteria to facilitate the appropriate design of the project. After agency approval of all documents required by this report the applicant shall be issued a permit by the Public Works Department. PROJECT DESCRIPTION Plat name: Seventh Avenue Acre Tracts Road/Street Name: Platted W. Foster St. Adjacent to: Assessor Parcel #994200040 Distance:Approximately 150 feet Sections 3,Township 29 North, Range 1 W The road is not proposed to be a County Road (Exhibit B =Site Plan). EXISTING CONDITONS This Permit would officially open a segment of platted W. Foster St. right-of-way (subject ROW) to establish legal access to the Applicant's parcel #994200040. The access to this segment of W. Foster St. will come off the end of the County maintained segment of W. Foster St. at mile post 0.04 from the centerline and run westerly for approximately 150 feet to provide access to the Applicant's parcel #994200040. The platted right-of-way continues westerly beyond the boundary of the Applicant's property for approximately 650 feet. This segment of W. Foster St. right-of-way has been improved without permits to an approximately 16 foot wide drivable area. This privately maintained segment of W. Foster St. will connect to the end of the county-maintained road which was constructed with two eleven foot lanes of bituminous surface treatment and gravel shoulders. This segment of right-of-way has the potential to serve 9 parcels adjacent to the subject ROW including the applicant's parcel. DESIGN STANDARDS Roads shall be constructed to the County's adopted County Road design standards: American Association of State Highway and Transportation Officials (AASHTO) Policy on Geometric Design of Highways and Streets (most current version), Washington Department of Transportation (WSDOT) Design Manual and Standard Specifications for Road, Bridge and Municipal Construction, Page 1 of 7 Jefferson County Unified Development Code JCC 18.30.060 Grading, JCC 18.30.070 Stormwater, and JCC 18.30.080 Roads. Based on proposed use, potentially serving less than 10 parcels, the typical section required will be for a "Local Service Road" with a minimum 14 foot wide traveled way with 3 foot shoulders and 20 foot unobstructed width. The request to open this proposed segment of road is not for a county-maintained roadway, therefore, it is not required to be paved and the applicant will be responsible for the maintenance of this section of roadway. RIGHT-OF-WAY Platted right-of-way width: Sixty feet is the AASHTO recommended ROW width in rural county areas. The current ROW width as platted is 50 feet. This width appears adequate in this case. Right-of-way centerline location Roadways shall be constructed on the right-of-way centerline unless this is not feasible due to topography, environmental conditions (e.g., wetlands, water bodies, unstable slopes), or transitions to existing roads. Prior to construction, the right-of-way centerline shall be staked by a licensed professional land surveyor or located in the field based on existing monuments or property corners set by a licensed professional land surveyor. DESIGN SPEED Speed limit may be less than 25 This is a privately maintained dead-end road on public right-of-way, and no posted speed limit is required. DESIGN TRAFFIC VOLUME The projected Average Daily Traffic (ADT) per residence is between 6-10 trips per day. This 150 foot segment of right-of-way, when opened, will provide legal access to two parcels, with the potential to serve up to 9 more in the future. SIGHT DISTANCE Adequate sight distance for the road approach to the newly opened segment of W. Foster St. must be met based on the criteria within the WSDOT design manual, Chapter 1340 and/or the AASHTO design manual. ROADWAY CONSTRUCTION PLANS The proponent shall construct the roadway to the minimum standards depicted on the Typical Section shown in Exhibit C. The proponent shall submit road construction plans prepared by a licensed civil engineer to the Public Works Department for review prior to commencing construction. Page 2 of 7 Road Construction Plan general requirements Road plans shall meet the following general requirements: Be prepared by a licensed Washington state civil engineer; Include a plan view and a profile view; A scale of 1 inch = 50 feet or less; Depict the typical section; Depict project limits; Depict right-of-way centerline; The design shall accommodate both existing and future lot access and utility service. Plan View As applicable, the plan view shall depict: Horizontal alignment of the proposed centerline at 50 feet stations; Horizontal curve data; Cut and/or fill slopes; Intersection design; Drainage facilities: Existing and proposed, including culvert size, length, and material; centerline station and elevation; slope, and skew angle; Stormwater management facilities; Utilities: Existing and proposed, both above and below ground; and Any existing or proposed features that would be affected by the proposed road construction, whether in or outside of the right-of-way. Profile View As applicable, the profile view shall depict: Existing elevations and proposed finished grades at 50 feet stations; Vertical curve data; and Drainage facilities. MINIMUM STRUCTURAL SECTION Privately-maintained roads: The typical minimum cross-section consists of 4 inches compacted gravel base,4 inches crushed surfacing base, and 2 inches compacted crushed surfacing. A thicker structural section may be required by Public Works based on roadway function or site soils. An alternative structural section may be proposed based on analysis by a licensed civil engineer. All materials used in the construction of the structural section shall meet the requirements of the WSDOT Standard Specifications for Road, Bridge and Municipal Construction. SURFACING Privately-maintained roads: An improved roadway surface (asphalt or bituminous surface treatment) is not required. Page 3 of 7 MATERIALS TESTING Privately-maintained roads: The applicant shall be responsible for ensuring that materials and construction methods conform to WSDOT Standard Specifications. At its discretion, the Public Works Department may direct replacement of materials that clearly do not meet specifications or require testing of materials that appear not to meet specifications. CROSS SLOPES Local Service Roads and Rural Access Roads shall either be crowned at the centerline with -2% cross slopes or have a continuous -2% cross slope from shoulder to shoulder. Stormwater design must be taken into consideration when determining appropriate cross slope. ROAD GRADE Privately-maintained roads: Road grades shall not exceed 12% or require review without prior approval by the appropriate Fire District. Roads grades exceeding 12% may require an improved roadway surface, either hot mix asphalt HMA) or bituminous surface treatment (BST). Road grades shall not exceed 15%. INTERSECTION DESIGN The road approach from the applicant's parcel to the newly opened segment of W. Foster St. shall be designed so that the centerlines intersect as close to 90 degrees as practicable and in all cases between 75 and 105 degrees. The road plans shall show the radii of the edge of the surfacing at the intersection of the applicant's parcel and the road approach. The road plans shall show any features that are pertinent to the design of the intersection of the road approach and Foster St. Intersection design shall provide for adequate drainage. The design and construction must assure that minimum sight distance requirements are met. EMERGENCY TURNAROUNDS Turnaround area(s) are required and shall conform to the Public Works Department's adopted design standards. See Exhibit D. HORIZONTAL CLEARANCE TO OBSTRUCTIONS For roads with a posted speed limit of 25 MPH or less, a 10 feet wide clear zone shall be maintained between the edge of traveled way and any obstructions. Page 4 of 7 UTILITIES Utility installations shall meet the requirements of the Jefferson County Code, Chapter 13.56 Utilities. Any utilities installed within the right-of-way require review and approval for installation and location within the right-of-way as determined through the utility permit process. STREET LIGHTING No street lighting is required. If the Applicant desires to install a street light, all costs associated with the installation and maintenance are the responsibility of the Applicant and shall be coordinated with the Jefferson County PUD#1. ROAD APPROACHES Road plans shall depict proposed road approaches (Exhibit E) to the private residences to be served. Approaches shall be an integral part of the roadway and constructed at locations acceptable to the parcel owner(s). GATES This road will not be maintained at public expense. The Applicant will be required to maintain the roadway. Installation of gates, barriers, or signs that block the public's use of this right-of- way after the road is constructed are NOT allowed. DRAINAGE, EROSION CONTROL, AND STORMWATER MANAGEMENT The Jefferson County Unified Development Code, Section 18.30.070 Stormwater Management Standards adopts the standards of the Washington Department of Ecology Stormwater Management Manual for Western Washington (most current version). A Stormwater Management Permit is required for projects that exceed 2,000 square feet of impervious surface or 7,000 square feet of land-disturbing activity. See Exhibit F for comments from the Department of Community Development. The proponent shall contact the Jefferson County Department of Community Development to discuss permit requirements and application procedures if applicable: Jefferson County Department of Community Development 612 Sheridan Street Port Townsend, WA 98368 360) 379 -4450 MAINTENANCE AND NO PROTEST AGREEMENT A Road & Stormwater Facility Maintenance and No Protest Agreement is required for this facility on a public right-of-way. Any privately maintained road and stormwater facility on public right-of-way shall be maintained at the owners' expense and as outlined in the Road & Stormwater Facility Maintenance and No Protest Agreement. A No Protest Agreement is required for any privately Page 5of7 maintained road on public right-of-way. The applicant has applied for a permit to construct a privately-maintained gravel roadway on public right-of-way. The County Engineer has recommended that this request be approved. It is recognized that this private road does not meet current County road standards for a public roadway which would require a wider roadway with an asphalt paved or bituminous surface. In consideration of the County agreeing to waive the requirements to construct to full public road standards,the Grantor must also enter into an agreement with the County not to protest the formation of a Road Improvement District (RID) or other pro rata cost sharing mechanism to improve the roadway in the future should improvements become necessary whether proposed by petition or by resolution of the Board of County Commissioners or by both petition and resolution. The Grantor(s) further agree to join in any proposed petition for such road improvements. See Exhibit G for this Agreement which has already been filed with the County Auditor's office. ROADWAY CONSTRUCTION DOCUMENTATION, CERTIFICATION, AND MONUMENTATION Construction Documentation The applicant shall provide the Public Works Department with complete road plans in electronic format to scale on 11x17 inch paper. Following completion of roadway construction, the proponent shall submit to Public Works complete "As-Built" or "As Constructed" record drawings. The drawings shall reflect any changes made to the original design. The proponent or designee shall keep detailed records of the as constructed locations of all surface and subsurface facilities to be included on the record As-Built or As-Constructed drawings. Construction Certification Certain items will need to be inspected during construction of these roadways. These requirements will be identified once complete plans have been submitted to Public Works for review. Following completion of roadway construction the proponent shall submit to Public Works a letter, affixed with the professional stamp of the Engineer of Record, certifying that the roadway and stormwater management facilities have been constructed in accordance with the design plans and specifications and all applicable federal, state and local agency requirements. PERMIT This report is not a Permit. After the review and approval of all documents, plans, and/or reports required by this report, and within three (3) years from the date of Board of County Commissioners approval of this report, and prior to initiating construction,the applicant shall be issued a permit by the Public Works Department. This Permit specifically outlines the arrangement between the applicant and the County for work on public right-of-way by the applicant. The Permit will specify insurance and bonding requirements, general provisions, and other requirements that are applicable for work to be performed in County right-of-way. The Permit, once issued, will be valid for three years from the date it is issued. The road right-of-way will not be considered to be opened until all conditions of the permit are met and the permit is finalized. A sample copy of a Permit is attached as Exhibit H Page 6 of 7 OTHER PERMITS Other permits and/or environmental review may be required for this project per Jefferson County Unified Development Code (UDC). Any questions concerning the necessity of other permits and/or environmental review and the processes should be directed to the Jefferson County Department of Community Development, 612 Sheridan Street, Port Townsend, WA 98368, Phone (360) 379-4450. RECOMMENDATION: Public Works recommends that this request to open County right-of-way to the standards and requirements listed above be approved. This recommendation will be forwarded to the Jefferson County Board of County Commissioners for approval by way of Resolution (Draft Exhibit I). Once completed, inspected and all permit conditions met, the permit will be put in a Final' status and this road will be considered to be opened but will be privately maintained and not become part of the County road system z,3% Mon a Binders, P.E. Da e County Engineer Page 7 of 7 EXHIBIT A yen coy Office use only r,•3a Permitti YZ.t+-P2o1.-co PO 5 Department of Public Works Receipttl 115oiz R. 623 Sheridan St,Port Townsend,WA 98368 360 385 9160 Ck/ ate P t aid& Milepost 2026 OPEN RIGHT-OF-WAY PERMIT APPLICATION -$1,145.00 Fee is due at time of application.• Submit application with site plan and fee to Public Works at address above. To pay on-line,email a PDF of the application and site plan to Ipollina@co.jefferson.wa.us.Upon review,a link will be provided for making payment. Additional fees will apply per ordinance 02-0312-12. Applicant Information Designation of Agent(fill out only if applicable) JASON J&ROBIN L W000 6 Property Owner Designated Agent 360-301-4378 robinw31 .mail.can jasonw@ddeledricatcom Phone Email Phone Email 500 CHERRY AVE Mailing Address Mailing Address CHIMACUM,WA,98325-8727 City,State,Zip City,State,Zip Project information Purpose for request to open right-of-way: New extension of road access for building permit for parcel#994200040. Name of road/right-of-way to be opened: YF°STER ST Total length of right-of-way to be opened: '452FEET Property parcel number(s): 994m°°a Name of plat where road is located: SEVENTH AVENUE ACRE MAC" Attach any recorded surveys(list volume and page numbers): VOLUME 7 PAGE97.VOLUME 2 PAGE 127 Nearest cross street: `4H-r" 'a Other permits associated with this request(e.g.septic,building,stormwater): n6LD2°28-0°°26 Will you be installing any utilities within the right-of-way? NO Site Map Attach a site plan or plat map that identifies the right-of-way to be opened and the parcels you own.The map must include the cross street access point,access location to the applicant's property,and scale. Acknowledgements and Signature By signing the application form,the undersigned Applicant attests that the information provided herein is true and correct to the best of his/her knowledge and agrees to all conditions on the permit.The Applicant also certifies that this application is being made with the full knowledge and consent of all owners of the affected property.Any material falsehood or any omission of material fact made by the Applicant/Owner with respect to this application packet may result in this permit being null and void. The Applicant has read this disclaimer and signs and dates it below. P perty Owneplignature Date Application continued on next page. Page 1 of 2 EXHIBIT B Site Map Attach or draw a site plan or plat map that identifies the right-of-way to be opened and the parcels you own.The map must indude the cross street access point,access location to the applicant's property,and scale. O I I I I I I?. PARCEL:9942001349 I I PAINIR BM I I l PROPERTY UVE: 227 x merit. UGP-= ---=—*, r- UGP. r--71-- 7""'.. Xi- z j 1 i eka f I O O. I V Y1g 6 4 4 Z 3 = I v.eemwe. z p t .. X x&IrPARCEL9420000(OWNED) I I. IL.0E-0 mtl y'j OrEO i ill" 0 011R1.oMMgAwr 11.110„IMr 1 s", Lir d aw..R..aar I wpm* x - swam x prewar X PROPERTY U 226 O 1 ` 1 X ns.R PARCEL:994200023RDaiaaRY6iorlaotorteEPARCEL: O RIGHT OF WAY SITE PLAN 1 =50 0 Page 2 of 2 e 99 1 T I i d20— 0028 1 1 i, t o Pik. 994200027 a 98Y79 01 , v i. ` l , 994200007 1` 911rrytE.' , r .. is R -x• . r fa a O i", P4I milk Wes 994200044 bra. S.g942C)00'0 ' k r 1 kit. ` ,,.994200052 '; cn r•r c. r t~ r1a . 975200001 n f if k s: 99, n-t'. r..• f 994200015 ir' t w' a tSegmentofplatteds 4 9 4JP t 9a o0o,l '' r ,H' _ t 1 W. Foster St. to be 975200002 ow- 411041, Ir I opened. t J. 4:9942 00046- T 1 , '• tf.. a 4.".. loc. T to 994200053 19942000421: t 994200026 94200008 ` 994200006 tit'r ilk a ly 11 t'rR,` 9752000U t I K,s r - W Fosterfilli l1 M n '; arr, ._ I a1`. 2 ^ 3 994200004e S R 0002 2t200040U• 99420 6ir 994200022 t 0 994200024 r y Y IrF 4 Twl O sm sa, ir' y ; 1:2._. 99'4200021 T N I a_ •.. 4, 4,,. .-le* a ,i y; ir' tir 99420001, r- G, -m — iii 40 . .'44- 1144 i.994200048 id d1t1 y r : t • '<:/ 1„„ly t 90 ji 1031001 ; , 901031d412 994200001 A, , IIall I, 942901403 T 994200018 These data are provided on Jefferson County WA cON -, an "AS-IS"basis, without G warranty of any type, 44. expressed or implied, including t but not limited to any warranty as to their performance,1• merchantability, or fitness for o 105 210 Scale: 1:2,257 Date: 3/4/2026 9Sy t NO".. )any particular purpose. This map js not a substitute for accurate field surveys or for locatin.actual.ro•ert lines and an ad acent features. 5 EVE NTH Avowal ACRE Tf,crs 2/=7 Z7f0,V Dni..E, JEFf, GC). GJ/,iS/1. 44,.. Set4..7., IA,.C.. Nre.l. 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AUDITOR'S CERTIFICATE SURVEYOR'S CERTIFICATE cc 1 RECORD OF SURVEY OF,EBEND FILED FOR RECORD THI h-DAY OF t s'r+- '` , ' A RETRAEIENT OF' 8SET a FOOT• STEEL CM L9 BJ91Ltt np THIS MAP CORRECTLY REPRESENTS A SURVEY BLfIYEY TRACTS 158 L SET a STEEL FENCE POST ON PROP. LINE 1995 IN VDIJL JIF SURVEYS PADE-11 ON MADE UNDER MY SUPERVISION IN CONFORMANCE# r V. 139 PLAT OF 7TH AVE. ACRE TRACTS ADON. TO CIFOUND 3/ 8' ROAR A CA -ANDERSON L811520• THE REQUEST OF, ARNOLD C. MID WITH THE REDUIREMENTS OF THE SURVEY / 43 IRONDALE AB PER VOL. 4 OF SUVEYS P. 99 A SET J/0" MAR FOR SURVEY STATIONS RECORDING ACT AT THE REQUEST OF, !, 'Ir.?... _ 1 '( RECORDS OF JEFFERSON COUNTY, WASHINGTON• ® P A SURVEY SY, WOOD suR ] INC. As N0. B•10N C.f\ Edna-o.4 Cau TCS14 ON 1 bo 2155 DISCOVERY ROAD PORT TOWNSEND VA.98388 29-9- g tm DEPUTY JEFLSON COUNTY AUDITOR -• 1 2-18- 9e FOR.CELESTA REBEKAH LODGE NO, 333 L.O. O.F.PHONE 30-385-e9ee FAX 380-379-5559 EXHIBIT C 4ON c6G 2 I" LOCAL SERVICE ROAD s,o 14' ROAD SECTION WITH 20' UNOBSTRUCTED WIDTH NIN`' UNDER 100 ADT ) c_ VARIES VARIES 20'-0"or- a-3. ' 7.0'-11.-- 7.0' 3.0'-..- z 1 z w w m w w 2 2 * O 1 r _u ~ A3 f_ a / i ..u 1 O 1-II111 ITH =III-III III-IIIIII11IIII1I1 1111111111T11111T111111II1IIIIIiIITIIIIIIIIii 11111111111111 1 -III-11 III I=11'-III;II - Q3TiIII- 1-1 11=_ 3 wp CRUSHED SURFACING TOP COURSE (CSTC) I I'11 I — o I 2" MIN. COMPACTED DEPTH I=1 1- o H 12" MIN. I H DITCH 0 CRUSHED SURFACING BASE COURSE (CSBC)0DEPTH 4" MIN. COMPACTED DEPTH o_ 0 0 ao GRAVEL BASE ao ce 4" MIN. COMPACTED DEPTH cx COMPACTED SUBGRADE ROADS SHALL BE CONSTRUCTED TO THE COUNTY'S ADOPTED STANDARDS: AASHTO GEOMETRIC DESIGN OF HIGHWAYS AND STREETS (CURRENT VERSION). WSDOT DESIGN MANUAL AND STANDARD SPECIFICATIONS FOR ROAD, BRIDGE AND MUNICIPAL CONSTRUCTION (CURRENT VERSION). JEFFERSON COUNTY UNIFIED DEVELOPMENT CODE CODE, CHAPTER 18.30.080. NOTES: 1. ALL MATERIALS SHALL MEET WSDOT STANDARD SPECIFICATIONS FOR ROAD CONSTRUCTION. 2. CSBC & CSTC DEPTHS SHOWN ARE A MINIMUM; INCREASED DEPTH MAY BE REQUIRED DUE TO SOIL CONDITIONS. 3. * SLOPES FLATTER THAN 2H:1V ARE DESIRABLE WHERE ACHIEVABLE. 4.**NOT REQUIRED IF SUBGRADE MEETS SPECIFICATION FOR GRAVEL BASE, PER WSDOT STANDARD SPEC. 9-03.10. 5. MAXIMUM GRADE IS 12%. GREATER THAN 12% WITH PUBLIC WORKS APPROVAL; PAVED SURFACE MAY BE REQUIRED. 6. ROAD STANDARD IS FOR PRIVATELY MAINTAINED ROADS ONLY WITH NO POTENTIAL FOR FURTHER DEVELOPMENT; NOT A THRU ROAD. Nov. 21, 2022 PAGE 1 OF 2 EXHIBIT D 4i, 7 oG 2 4. I 4- t LOCAL SERVICE ROAD DETAILS 61'''') SNrNv. 25.0' 20.0' t I R20.0'f f 14.0' 14.0' TURNING AREA i 14.0' STANDARD 60.0' TURNING R2o.o' 30.0' AREA 20.0' --1— TURNAROUNDS 20.0' --- 20.0' PAVED APRON R25.0' ROAD APPROACH Nov. 21, 2022 PAGE 2 OF 2 EXHIBIT E l l\ 7 PAGE 1 OF 1 TABLE-1 Nov. 21, 2022 SIGHT DISTANCE REQUIREMENTS SEE PERMIT FOR C i SPECIFIC CULVERT MINIMUMSPEEDODISTANCEREQUIREMENTSq, io, i 1 c. fy 25 MPH 155 FT. if\ i' 30 MPH 200 FT. 40 MPH 305 FT. oA A 45 MPH 360 FT. SFF h9O , 50 MPH 425 FT. MAILBOX r4Qeh h 55 MPH 495 FT. PULL-OUT I `' F`,J AREA & POST ft,ate_ f p.5). i TABLE-2 RETURN RADIUS SEE FORTRETURN P•II3Pi- •`/// RESIDENTIAL - LOCAL ACCESS RD 10' RADIUS S APPROACH - MINOR COLLECTOR RD 20' MAJOR COLLECTOR RD. 20' MAJOR Ally C,, // APPROACH - ALL CLASSIFICATIONS 35' C111Fh4, U' TABLE-3 I NF PapP PLAN APPROACH WIDTH k(/Ae,, N.T.S.RESIDENTIAL APPROACH 10' MIN. / 16' MAX. pf OF Ro- 1 A f MAJOR APPROACH 20' MIN / 36' MAX. af. 5 pud ' TO p 4Or ,C-' Q INDUSTRIAL, AND/OR NOTE; MAJOR PRIVATE ROADS OR SHARCHESINCLUDEALLREDCIAL, 4'T y' DRIVEWAYS, SERVING MULTIPLE PARCELS NOTES 1 CONDITIONS PROVIDED IN THE ROAD APPROACH PERMIT WILL GOVERN INSTALLATION 2 THE FOLLOWING ROAD APPROACHES ARE REQUIRED TO BE PAVED ALL ROAD APPROACHES CONNECTING TO A COUNTY ROAD WITH AN ADT OF 21000.4 COMMERCIAL (dt INDUSTRIAL) ROAD APPROACHES WITH A PROPOSED ADT OF 230 I i COUNTY ROAD APPROACHES FOR NEW PRIVATE ROADS AND/OR SHARED w rZ C DRIVEWAYS SERVING MULTIPLE PARCELS o G o 0COUNTYROADAPPROACHESFORSHORTPLATANDLONGPLATSUBDIVISIONS. o 3. PAVING IS NOT REQUIRED FOR ROAD APPROACHES CONNECTING TO GRAVEL ROADS.w a GO EXPANSION w e Qp\1 rJOINTIF 4. PAVING REQUIREMENT: 2' MIN. (COMPACTED DEPTH) HOT MIX ASPHALT (HMA) OVER I CONCRETE _ 4• MIN. (COMPACTED DEPTH) CRUSHED SURFACING. OR 6' CLASS 3000 CONCRETE. 5 GRAVEL REQUIREMENT. 3' MIN. CRUSHED SURFACING COUNTY ROAD i bx 12XSLOPETODITCH — i 6. APPROACH SHALL BE AT 90 DEGREES TO COUNTY ROAD CENTERLINE. ANGLE MAY VARY FROM 90 DEGREES TO 75 DEGREES WITH PUBUC WORKS APPROVAL. 7. CULVERT PIPE MUST BE 12' 0 MIN. CORRUGATED METAL OR DUAL WALL CORRUGATED HDPE, WITH BEVELED ENDS. 8. CULVERT LENGTH TO BE DETERMINED BY APPROACH WIDTH. RETURN RADII, AND DEPTH SECTION A-A OF DITCH. CULVERT SHALL NOT EXCEED THE LENGTH NECESSARY TO EXTEND BETWEEN TOE OF FILL AT CENTERLINE OF THE DITCH ON EACH SIDE OF THE ROAD APPROACH MIN. 12- DIAMETER CULVERT N.T.S. 9 THE GRADE OF THE APPROACH SHALL FOLLOW THE CROWN OF THE COUNTY ROAD OR LARGER AS REQUIRED BY SUCH THAT NO SURFACE STORMWATER IS DIRECTED ONTO THE COUNTY ROAD.PUBLIC WORKS) WITH BEVELED ENDS At 6" MIN SOIL COVER 81110. REQUIRED MINIMUM SIGHT DISTANCE SHALL BE PER TABLE-1. MAINTENANCE OF THE 4a ISIGHTTRIANGLEISTHERESPONSIBILITYOFTHEPROPERTYOWNERSEEJEFFERSONEElYOU DCCOUNTYPUBLICWORKSWEBSITEFORMAINTENANCE/REPAIR INFORMATION. 1424J`5 `I 11 SEE JEFFERSON COUNTY PUBLIC WORKS WEBSITE FOR MAILBOX STANDARDS AND INSTALLATION REQUIREMENTS. Know wnat'sbelow Call before you dig EXHIBIT F Laura Pollina From: Greg Ballard Sent: Wednesday, March 25, 2026 4:39 PM To: Laura Pollina Subject: Opening up —150 foot section of W. Foster St. to provide access to 63 W. Foster Road APN 994200040) Hi Laura, the only critical areas that the above referenced proposal is Critical Aquifer Recharge Area (CARA). There are no CARA protection standards applicable to this proposal to open up a road. DCD does not have any stormwater concerns regarding the opening of this r/w within this CARA areas. CARA areas have sandy and gravely soils that are good for addressing stormwater impacts. Based on the above DCD does not have any permits or requirement for this proposal to open up -150 feet of r/w in this area that has been previously cleared and graded. If you need something else let me know. Thanks Greg Ballard (he/his) Jefferson County DCD Development Code Administrator gballard@co.jefferson.wa.us 360) 379-4454 From: Laura Pollina <LPollina@co.jefferson.wa.us> Sent: Wednesday, March 25, 2026 11:42 AM To: Greg Ballard <GBallard@co.jefferson.wa.us> Subject: Open ROW-W. Foster St. Hi Greg, Public Works has received an application to officially open a segment of platted W. Foster St. The area to be constructed is approximately 150ft. It has already been cleared and partially developed. I am forwarding this to you for review and comments for compliance with the development code. Please let me know if you have any questions. Thank you, EXHIBIT G 672441 PGS : 5 AGR 07/17/2025 03:46 PM $307.50 ROBIN WOODS Jefferson County WA Auditor's Office - Brenda Huntingford, Auditor III KM liAL I A Inii k 11F. Vie 111/I6 Wily) 11 II When recorded please return to: Jefferson County Department of Public Works 623 Sheridan Street Port Townsend, WA 98368 O 0) ROAD& STORMWATER FACILITYMAINTENANCE&NO PROTEST AGREEMENT ] Grantor/Owner: Jason J.Woods and Robin L.Woods,a married couple Grantee: Jefferson County,a political subdivision of the state of Washington Abbrev. Legal:Lot 125 of Seventh Ave Acre Tracts,as per plat recorded in volume 2 of plats,page 127. Parcel No.: 994200040 0 ofO. This ROAD AND STORMWATER FACLITYMAINTENANCE AND NO PROTEST AGREEMENT("this Agreement")is rnade,and effective as of the date of the last signature below by Jason J. Woods and,Robin'L.'Wodd , a married couple("Grantor")and Jefferson County, a political subdivision of the state of Washington("Grantee"or"County"). 1.0 RECITALS 1.1 Grantor i et'of certain real property located within Section 3, Township 29 N• is, , s West, W.M., Jefferson County, Washington, legally described as fr,11.ws. , 125 of Seventh Avenue Acre Tracts, Volume 2 of Plats, Page 127, reco /R o, efferson County; also known as Assessor's Parcel Number 9 and referred to in this Agreement as"the Property." 2 ant seeks to improve their parcel 994200040. Although the Jefferson County Department of Community Development has granted an address, utilities have been brought to the parcel,and a road has been constructed,the road right-of-way has not officially been opened. ROAD&STORMWATER MAINTENANCE AND NO PROTEST AGREEMENT Page 1 of 5 672441 Page 2 of 5 07/17/2025 03:46 PM 1.3 In consideration of the County allowing the Grantor to continue using the road right-of-way until such time as it is officially opened, and continuing thereafter in perpetuity, the Grantor agrees to maintain the road and stormwater facility improvements within the W.Foster St. right-of-way at their expense. 1.4 In consideration of the County allowing the Grantor to continue using the road right-of-way until such time as it is officially opened, Grantor_voluntarily agrees to enter into a No Protest Agreement, thereby waiving their right to object to formation of a future Road Improvement District or similar pro-rata cost-sharing mechanism. 2.0 ROAD & STORMWATER FACILITY MAINTENANCE ACME 2.1 Grantor agrees to maintain, at their expense,-the road and stormwater facility improvements within the W. Foster St. right-of-way. 2.2 Nothing in this Agreement prohibits the Grantor-from seeking contribution from other road users for the maintenance,improvement, or replacement of the road or associated stormwater improvements. 2.3 No part of the road and/or storinwater improvements shall be dismantled, altered, or removed except as permitted ir}writing by Jefferson County. 2.4 Grantor, as their free and voluntary act, accepts and assumes all risks of loss or damage arising out of the conditions described herein, and further agrees to relieve and hold harmless the county, its officers, agents, and employees, of any liability for approval of the use of the W. Foster St. right-of-way. 3.0 NO REMOVAL 3.1 Upon official opening of the right-of-way and final improvement of the road,no part of road and/or stormwater facility shall be dismantled,altered, or removed except as necessary for maintenance,repair or replacement by the Grantor-. 4.0 NO PROTEST AGREEMENT 4.1 Grantor covenants and agrees that at any time (subject to item 4.4) a Road Improvement District (RID), or any other pro rata cost-sharing mechanism is formed for the purpose of constructing and/or improving the subject right-of-way ROAD&STORMWATER MAINTENANCE AND NO PROTEST AGREEMENT Page 2 of 5 672441 Page 3 of 5 07/17/2025 03:46 PM of this Agreement, Grantor waives their right to protest the establishment of said RID, or similar cost-sharing mechanism. Grantor's waiver of right to protest applies whether the formation of the RID, or similar cost-sharing mechanism, is proposed by petition or by resolution of the Board of County Commissioners. 4.2 By executing this No Protest Agreement, Grantor does not waive their right to object to Grantor's individual assessment or to appeal to the,superior court the County decision affirming the final assessment roll as permitted and in accordance with Chapter 36.88 RCW. 4.3 The parties acknowledge that this No Protest Agreement is intended to waive certain rights of the Grantor. Grantor warrants and;represents that they have had representation by legal counsel and/or have had an adequate opportunity to be represented by legal counsel prior to executing_this Agreement. 4.4 Term. The term of this No Protest Agreement shall be ten (10) years per RCW 36.88.072. 5.0 MISCELLANEOUS PROVISIONS 5.1 Covenants run with the land. (The rights, obligations and covenants contained in this Agreement shall run with the land and shall be binding upon Grantor, their heirs,personal representatives,successors and assigns. 5.2 Dispute Resolution. I#'a dispute arises between the parties to this Agreement regarding the road and stormWater facility improvements, Grantor shall attempt to negotiate an appropriate resolution with the County,which shall be represented by the Jefferson County 'Engineer. If the dispute cannot be resolved at that administrative level, Grantor may file an appeal with the Jefferson County Hearing Examiner as provided for in the Jefferson County Unified Development Code. 5.3 Enforcement.', This Agreement may be enforced by the County in law or equity against Grantor. 5.4 Attorney Fees. In the event any action is brought to enforce the terms of this Agreement,the prevailing party shall be entitled to recover its reasonable attorney fees and costs. 5.5 Recording. Upon execution by all signatories of this Agreement, the Grantor shall record this document with the Jefferson County Auditor, at Grantor's ROAD&STORMWATER MAINTENANCE AND NO PROTEST AGREEMENT Page 3 of 5 672441 Page 4 of 5 07/17/2025 03:46 PM expense. A copy of the recorded document shall be forwarded to the County. 5.6 Effective Date. This Agreement shall be effective as of the date of the final signature below. GRANTOR/OWNER: DATED this )7 day of7,e-4/ p_, 2025. ason J. ods R b' L. W o 1 s State of Washington County of Jefferson This record was acknowledged before me on u"ly I tk .O k — ,by Jason J. Woods and Robin L. Woods. II (( 9iV pulluu Jk .A.ljo, otary Public in and for the State of Washington 33'' Z y Co fission Expires °6r // Oda 6 NOTAgy o1n• PUBLIC 4#1 11111`1`````11111 ROAD&STORMWATER MAINTENANCE AND NO PROTEST AGREEMENT Page 4 of 5 672441 Page 5 of 5 07/17/2025 03:46 PM GRANTEE: DATED this day of U ` 2025. Accepted and approved Jefferson County Department of Public Works O By: me Reinders County Engineer/Public Works Director State of Washington County of Jefferson This record was acknowledged before me oh -j' ly 3 v1 PPo)S -- ,by Monte Reinders as the County Engineer/Public Works Director for Jefferson County,Washington. a tt Ittn,,,,,, t;y_ Notary Public in and for the State of Washington t30TARy l My Cominission Expires DCT. jr` X PUBLIC o 404/I204 70F. WAS ``.annna ROAD&STORMWATER MAINTENANCE AND NO PROTEST AGREEMENT Page 5 of 5 EXHIBIT H till\ (,,, 8:1acti y Know what's below. f5 f(`," Call before you dig. Department of Public Works Jefferson County, Washington 623 Sheridan Street, Port Townsend, WA 98368 (360) 385-9160 OPEN RIGHT-OF-WAY PERMIT Case Number: RAP2026-00005 Road#: 537009 W. Foster St. Milepost: 0.04 on BOTH sides of the road JASON & ROBIN WOODS 500 CHERRY AVE CHIMACUM, WA 98325 In accordance with all applicable Revised Code of Washington and amendments thereto, and subject to all the terms, conditions and provisions written or printed below or on any part of this form, permission is hereby granted to: 1.) The Applicant has permission to open a portion of platted W. Foster St. right-of-way from the end of the existing county road at milepost 0.04 and continuing westerly for approximately 150 feet, in accordance with the Jefferson County Engineer's Report and approved plans dated The engineer's report specifies a road standard for"Local Service Road"which does not meet the criteria for a county road. Therefore, this segment of road will not be maintained by the County. 2.) The applicant may install a private road approach off the newly constructed roadway to their parcel as shown on the approved plans dated Conditions 1.) This approval is for opening the W. Foster St. right-of-way 150 feet westerly from the end of the County road at milepost 0.04 and constructing a road approach to the applicant's parcel only. It does not constitute approval of other activities within the right of way or on this parcel. Any future permits on this site are subject to review for consistency with applicable codes and ordinances and does not preclude review and conditions which may be placed on future permits. 2.) The applicant shall be responsible for the cost to repair any and all damage to the county roadway and rights-of-way, including the integrity of all survey monuments or boundary markers. 3.) This permit must be located on site when any work encompassed by the permit is being performed. Failure to do so may result in suspension of all work. 4.) The Applicant must follow all provisions as outlined in the attached Engineer's Report and approved plans. 5.) Applicant must give Jefferson County Public Works office (360- 385-9159) a minimum of 7 working days' notice prior to beginning work. An on-site pre-construction conference shall be scheduled by the applicant and will include Public Works and the contractor who will be performing the work. Prior to this meeting, any utility locate marks shall be done (Call 811-48 hours before you dig). 6.) The segment of W. Foster St. to be opened shall be built on the platted centerline per the Local Service Road Standard. The right of way shall be located and the centerline staked by a surveyor licensed in the State of Washington. 7.) The approach to the applicant's parcel must have a minimum of 3 inches of crushed rock per WSDOT Standard Spec 9 03.9(3), starting from the edge of the road and extending back a minimum of 20 feet for the full width of the access and its radius. 8.) An approach culvert is not necessary at this location at this time. The access must accommodate a 10-16 foot wide driveway with a 10 foot approach radius. 9.) The applicant shall be responsible for maintaining all vegetation to provide for the adequate sight distance adjacent to this road approach. 10.) Any time that workers are on the county right-of-way warning signs shall be posted that workers are present. All workers shall comply with applicable Labor and Industries Guidelines for clothing including reflective vests. Any time that equipment must enter onto the right-of-way, signing and flaggers shall be used in accordance with applicable MUTCD standards. 11.) After construction is complete and prior to final project approval, the proponent shall submit a letter to the Public Works Department from the Engineer of Record (EOR), certifying that both the new roadway and any stormwater management facilities have been constructed per the approved plans and specifications dated or with any changes done during construction. It is the responsibility of the proponent to schedule inspections with the EOR, his designee and/or qualified inspection firm, approved by the EOR, to provide for said final certification. The Applicant must provide as built drawings to the Public Works Department certifying the road was built as approved. 12.) The Applicant must contact the Public Works Department for a final inspection prior to a final building inspection. The applicant, by signing the permit application, has agreed to all of the conditions in the permit including the provisions on the back of this form. This permit shall be void unless the work herein contemplated shall have been completed before . The Department of Public Works may revoke, amend or cancel this permit or any of the provisions thereof at any time by giving written notice to the grantee. The grantee, upon notification, shall immediately remove all of his equipment and facilities from the County right of way.Any equipment or facilities remaining upon the County right of way 30 days after written notice of cancellation shall be removed by the County at the sole expense of the grantee. In accepting this permit the grantee, his successors and assigns, agree that any damage or injury done to the property of the grantee or any expense incurred by him through the operation of a contractor, working for the County or any County employee shall be at the sole expense of the grantee, his successors and assigns. For Jefferson County Date GENERAL PROVISIONS APPLICABLE TO ALL PERMITS This permit is subject to all applicable provisions of the Revised Code of Washington and all of the applicable provisions of Washington law. This permit is also subject to all applicable provisions of Chapter 13.56 of the Jefferson County Code, Accommodations of Utilities upon Jefferson County Rights-of-Way, Ordinance No. 01-0103-00; and Ordinance No. 09-0727-92 Regulating Jefferson County Road Approach Permits. During the progress of the work such barriers and/or traffic control devices shall be erected and maintained as may be necessary or as may be directed by the Public Works Department for the protection of the traveling public; all traffic control devices shall be properly lighted at night and shall comply with all specifications of the Manual of Uniform Traffic Control Devices. In accepting this permit, the Applicant shall indemnify and hold the County, and its officers, employees, and agents harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from the Applicant's negligence or breach of any of its obligations under this Agreement; provided that nothing herein shall require a Applicant to indemnify the County against and hold harmless the County from claims, demands of suits based soley upon the conduct of the County, its officers, employees and agents, and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) the Applicant's agents or employees; and, (b) the County, its officers, employees and agents, this indemnity provision with respect to claims or suits based upon such negligence, and/or the costs to the County of defending such claims and suits, etc., shall be valid and enforceable only to the extent of the Applicant's negligence, or the negligence of the Applicant's agents or employees. Except as herein authorized by the county Public Works Department, no excavation shall be made or obstacle placed within the limits of a county road in such a manner as to interfere with the travel over said road and shall not be within four(4)feet of the edge of the pavement. If the work done under this permit interferes in any way with the drainage of the county road, the grantee shall wholly and at his own expense make such provision as the County Engineer may direct to take care of said drainage. On completion of said work all rubbish and debris shall be immediately removed and the roadway and roadside shall be left neat and presentable and satisfactory to the County Engineer. All of the work herein contemplated shall be under the supervision of the County Engineer and the entire expense of said supervision shall be borne by the grantee to whom this permit is issued, or his successors and assigns. The Department of Public Works hereby reserves the right to order the change of location or the removal of any structure or structures authorized by this permit at any time, said change or removal to be made at the sole expense of the grantee to whom this permit is issued, or his successors and assigns. All such changes, reconstruction or relocation by the grantee shall be done in such a manner as will cause the least interference with any of the County's work and the County of Jefferson shall in no way be held liable for any damage to the grantee by reason of any such work by the County of Jefferson, its agents or representative, or by the exercise of any rights by the County upon roads, streets, public places or structures in question. This permit or privilege shall not be deemed or held to be an exclusive one and shall not prohibit the County from granting other permits or franchise rights of like or other nature to other public or private utilities, nor shall it prevent the County from using any of its roads, streets, or public places, or affect its right to full supervision and control over all or any part of them, none of which is hereby surrendered. Federal Endangered Species Act Disclaimer: Jefferson County makes no assurances to the applicant that the actions undertaken because this permit has been issued will not violate 16 U.S.0 section 1531 et seq. (the federal Endangered Species Act of 1973 or ESA). The applicant acknowledges that they are solely responsible for adhering to and complying with the ESA. Cultural Resources Disclaimer: Jefferson County makes no assurances to the applicant that the actions undertaken because this permit has been issued will not violate federal, state, or local cultural resources laws and regulations, including but not limited to 54 U.S.C. section 3001 et seq. (the federal National Historic Preservation Act of 1966), Chapter 27.34 RCW(Historic Preservation), Chapter 27.44 RCW(Indian Graves and Records), the Washington State Governors Executive Order 21-02, or any applicable treaty between the United States and any Indian tribe. The applicant acknowledges that they are solely responsible for adhering to and complying with all federal, state, or local cultural resources laws and regulations, including all applicable treaties between the United States and any Indian tribe. EXHIBIT I STATE OF WASHINGTON County of Jefferson In the Matter of a Resolution to Construct a Road on a Portion of Public Right-of-Way RESOLUTION NO. Known as W. Foster St. WHEREAS,an application to construct a road on public right-of-way has been submitted by Robin and Jason Woods for the purpose of providing access to their property, and WHEREAS, said development will require open approximately 150 feet of platted Foster St. (W. Foster St.), and WHEREAS,the Revised Code of Washington(RCW) 36.75 and 36.80 places the supervision of right of way, including the development of road standards, under purview of the County Engineer, acting under the supervision and authority of the Board of County Commissioners, and WHEREAS, the applicant has proposed to construct roads to a standard less than what would be required for public roads, and WHEREAS, the County Engineer has examined the right-of-way and the existing road system and the potential for future development and recommends that this request be approved provided the standards described in the County Engineer's report dated 04/8/2026 are followed, and WHEREAS,the applicant will be responsible for the maintenance of this section of roadway and it is understood that the County will not be responsible for maintenance of this section of roadway and that it will not be added to the official County Road log until such time as the road is improved to public road standards and added to the County Road Log through Board action, and WHEREAS,in lieu of requiring the road to be constructed to full public road standards at this time,the applicant will be required to sign a no protest agreement waiving rights,except as to the method of assessment, to protest formation of a pro-rata cost sharing arrangement such as a Road Improvement District (RID) should it become necessary in the future to upgrade this road, whether proposed by petition or a resolution of the Board of County Commissioners, NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY,STATE OF WASHINGTON: Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the above"Whereas"clauses as Findings of Fact. Section 2. Authorization for Right-of-Way Opening and Construction Subject to County Standards and Permitting. The Resolution: 1. Grants the applicant permission to open the Foster St. right-of-way (W. Foster St.) from the end of the County maintained section at milepost 0.04, extending westerly for approximately 150 feet. 2. Requires that the road construction be completed in general conformance with the standards recommended in the County's Engineer's report dated 04/25/2025. 3. Directs the applicant to obtain all necessary permits prior to beginning construction, including a permit from the Department of Public Works, which shall specify any required conditions as set by the County Engineer to ensure compliance with said standards. 4. Requires the applicant to pay any inspection costs incurred by the Department of Public Works to confirm that construction meets the applicable standards. Section 3. Severability. If any section, subsection, sentence,clause, phrase of this resolution or its application to any person or circumstance is held invalid, the remainder of this resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 4. Effective Date. This resolution is effective upon adoption. Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State Environmental Policy Act under WAC 197-1 1-800(19). APPROVED and ADOPTED this day of April, 2027. Lit JEFFERSON COUNTY BOARD OF SEAL: COUNTY COMMISSIONERS Heather Dudley-Nollette, District 1 Heidi Eisenhour, District 2 Greg Brotherton, District 3 ATTEST: Carolyn Gallaway, CMC Date Clerk of the Board 615 Sheridan Street Port Townsend, WA 98368 c9enehson www.JeffersonCountyPublicHealth.org Consent Agenda Public Healt JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Apple Martine, Public Health Director Denise Banker, Community Health Director DATE: May J 02_0 SUBJECT: Agenda item — Subrecipient Agreement with Port Townsend School District; April 1, 2026 — June 30, 2026; $2,300 STATEMENT OF ISSUE: Jefferson County Public Health (JCPH), Community Health Division, requests Board approval of the Subrecipient Agreement with Port Townsend School District (Subrecipient) to develop and implement coordinated tobacco, vapor and marijuana product prevention and intervention strategies; April 1, 2026 — June 30, 2026; $2,300 ANALYSIS/STRATEGIC GOALS/PROS and CONS: The purpose of this agreement is for the JCPH to retain Subrecipient to develop and implement protective factor strategies to prevent and reduce tobacco and marijuana use by youth in Jefferson County. Subrecipient agrees to implement programs that provide protective factors for youth in Jefferson County. This agreement, for $2,300 is to pay for direct labor, direct material, and other direct costs. FISCAL IMPACT/COST BENEFIT ANALYSIS: This contract agreement is fully funded by JCPH through a regional funding received from the Washington State Department of Health, Youth Cannabis and Commercial Tobacco Prevention Program, Jefferson County Public Health contract number N-25-064 #2483 and its A-1 Kitsap (Agency Contract). RECOMMENDATION: JCPH management requests approval of the Subrecipient Agreement with Port Townsend School District to develop and implement tobacco, vapor and marijuana product intervention strategies; April 1, 2026 — June 30, 2026; $2,300 REVIEWED BY: C ael.eN4e, g/ 7/:?-6 Jos . Peters, County Administrator Date Community Health Developmental Disabilities Environmental Public Health 360-385-9400 360-385-9444 360-385-9401 (f) f) 360-379-4487 Always working for a safer and healthier communityN-26-016 CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Port Townsend School District Contract No: N-26-016 Contract For: West Coast Beach Clean-up, YCCTPP Term: April 1, 2026 -- June 30, 2026 COUNTY DEPARTMENT: Public Health Contact Person: Denise Banker Contact Phone: X438 Contact email: dbanker@co.jefferson.wa.us AMOUNT: $2,300 PROCESS: — Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $2,300 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund # RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMP CE WI -H 3- 5.080 AND CHAPTER 42. 23 RCW. CERTIFIED: f - I N/A:i l April 2,2026 Glenn Gilbert Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: I '- N/A: f 7LApril2,2026 L Glenn Gilbert Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/ 6/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/3/2026. reviewed and approved on 04-03-2026 by JBL STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 SUBRECIPIENT AGREEMENT BETWEEN JEFFERSON COUNTY AND Port Townsend School District This Subrecipient Agreement(Agreement)Between Jefferson County and Port Townsend School District is made and entered into by Jefferson County( County)and Port Townsend School District(Subrecipient) for completion of Project title: West Coast Beach Clean-up Project)pursuant to Youth Cannabis and Commercial Tobacco Prevention Program,Jefferson County Public Health contract number N-25-064 KPHD2483 and its A-1 (Agency Contract). Funds awarded for this Project have been provided to by the County by the Washington State Youth Cannabis and Commercial Tobacco Prevention Program(YCCTPP)and are state funds that focus on cannabis and commercial tobacco activities. IT IS AGREED UPON BY THE PARTIES AS FOLLOWS: A. TERM OF THIS AGREEMENT The term of this Agreement is from April 1, 2026 through June 30,2026. B. TERMINATION 1) Should a party default in providing Project services under this Agreement or materially breach any of its provisions,the other party may terminate this Agreement upon ten(10) days written notice. A party shall have the right and opportunity to cure any such material breach within the ten(10)day period. 2) The County may terminate this Agreement upon immediate notice to Subrecipient in the event that the funding for the project ceases or is reduced in amount. Subrecipient will be reimbursed for services expended up to the date of termination. 3) In the event of default,the Subrecipient must return any disbursed funds associated with this Project within thirty-days(30)of notice of termination by County. C. PROFESSIONAL SERVICES BY SUBRECIPIENT In completion of Project all Project services provided by Subrecipient shall include: 1) All Work, if any, Required by the Agency Contract. All work required by the Agency Contract, if any, a true and correct copy of which is attached as APPENDIX B. 2) Financial and Program Management: Subrecipient will maintain an administrative/organizational structure that clearly defines responsibilities; systems and personnel to maintain accounting records that accurately reflect all program revenues and expenditures;prepare monthly statements of activity; maintain appropriate client service records and progress reports; and track key program performance indicators. 3) Perform All Subrecipient Obligations. In addition to the above, Subrecipient shall fulfill all of Subrecipient Obligations listed below. Page 1 of 16 N-26-016(N-25-064KPHD-YCCTPP2483A-1) D. SUBRECIPIENT'S OBLIGATIONS Subrecipient shall fulfill the following obligations: 1) Subrecipient shall fulfill all the requirements of the Agency Contract. 2Y22/2%ubrecipient shall comply with all state and federal requirements regarding the confidentiality of participant records. 3) Subrecipient shall have written policies regarding sexual harassment and non- discrimination(said policies must guarantee human/civil rights); regarding a person's right to privacy, regarding safeguarding personal information and abuse of participants; regarding agency medication procedure; regarding respectful staff-to-participant 4/ 22 interactions(i.e.: including a person's right to be treated with dignity and respect free of abuse). 4) Subrecipient shall have a grievance policy that: Negotiates conflicts and advises participants of grievance procedures; Is explained to participants; Prohibits retaliation for using the grievance process; Includes a non-retaliation statement; Assures that advocates are available and encourages participants to bring advocates to help negotiate; Includes a mediation process that promotes the use of someone who is unaffected by the outcome if conflicts remain unresolved; and, Includes a process for tracking and reporting grievances. 5) Subrecipient shall comply with all applicable federal, state and local regulations. 6) Subrecipient shall comply with all the policies of the Jefferson County department managing this Agreement. 7) Subrecipient shall track and analyze incident reports for potential trends and patterns. 8) Subrecipient shall provide the following: a) Equal Access: Subrecipient will assures equal access to persons who do not speak or have a limited ability to speak, read, or write English well enough to understand and communicate effectively. b) Qualified Staff: Subrecipient will provide adequate, qualified staff with skills and experience in evaluation, training, supervision, counseling and support of adults with developmental disabilities who are earning wages,per the attached Statement of Work. Subrecipient will assure that all direct service staff are trained, and that N-26-016(N-25-064KPHD-YCCTPP2483A-1) Page 2 of 16 training is documented. Subrecipient will provide the County with information regarding staff qualifications upon request E. DEBARMENT By signing this Agreement,and Appendix A, Subrecipient certifies that it is not presently debarred, suspended,proposed for debarment,declared ineligible, or voluntarily excluded in any Washington State or Federal department or agency from participating in transactions(debarred). Subrecipient agrees to include the above requirement in any and all subcontracts into which it enters,and also agrees that it will not employ debarred individuals. Subrecipient must immediately notify the County if,during the term of this Agreement, Subrecipient becomes debarred. The County may immediately terminate this Agreement by providing Subrecipient written notice, if Subrecipient becomes debarred during the term of this Agreement. F. FEDERAL FUNDING ACCOUNTABILITY & TRANSPARENCY ACT(FFATA) 1) This Agreement is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act).The purpose of the Transparency Act is to make information available online so the public can see how federal funds are spent. 2) To comply with the act and be eligible to enter into this Agreement, Subrecipient must have a Data Universal Numbering System(DUNS®)number. A DUNS®number provides a method to verify data about your organization. If Subrecipient does not already have one,a DUNS®number is available free of charge by contacting Dun and Bradstreet at www.dnb.com. 3) Information about Subrecipient and this Agreement will be made available on www.uscontractorregistration.com. as required by P.L. 109-282. The Federal Funding Accountability and Transparency Act Data Collection Form, is considered part of this Agreement and must be completed and returned along with this Agreement. G. FUNDING WITHDRAWN,REDUCED OR LIMITED If the County determines in its sole discretion that the funds it relied upon to establish this Agreement have been withdrawn, reduced or limited, or if additional or modified conditions are placed on such funding after the effective date of this Agreement but prior to the normal completion of this Agreement,then the County, at its sole discretion,may: (1)Terminate this agreement; (2) Renegotiate this Agreement under the revised funding conditions; or,(3) Suspend Subrecipient's performance under this Agreement upon five (5)business days' advance notice to Subrecipient, if the County determines that there is a reasonably likelihood that the funding insufficiency may be resolved in time to allow Subrecipient's performance to resume prior to the normal completion date of this Agreement. H. REIMBURSEMENTS 1) Total reimbursements for fiscal year July 1,2025 —June 30,2026 to Subrecipient by the County under this Agreement shall not exceed$2,300,including any allowable expenses for the services provided under this Agreement without express written amendment signed by both parties to this Agreement. N-26-016(N-25-064KPHD-YCCTPP2483A-1) Page 3 of 16 2) For said services rendered under this Agreement,the County shall reimburse Subrecipient pursuant to this Agreement and the Agency Contract. 3) Work performed between April 1, 2026 and June 30,2026 and the execution of this Agreement that is consistent with the provisions of this Agreement is hereby ratified. 4) Subrecipient will receive Project balance upon execution of this agreement and will provide monthly to the County a detailed description of Project's progress, including accounting of all expenditures made during the month in which Subrecipient is reporting template provided). OVERPAYMENTS OR ERRONEOUS PAYMENTS TO SUBRECIPIENT If overpayments or erroneous payments have been made to Subrecipient under this Agreement, the County will provide notice to Subrecipient and Subrecipient shall refund the full amount of the overpayment within thirty (30)calendar days of the notice. If Subrecipient fails to make timely refund,the County may charge Subrecipient one percent(1%)per month on the amount due, until paid in full. I. RECORDS AND DOCUMENTS REVIEW 1) Subrecipient must maintain books,records,documents,magnetic media, receipts, invoices or other evidence relating to this Agreement and the performance of the services rendered, along with accounting procedures and practices,all of which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement. At no additional cost,these records,including materials generated under this Agreement,are subject at all reasonable times to inspection,review,or audit by the Agency,the Office of the State Auditor,and state and federal officials so authorized by law, rule,regulation,or agreement [See 42 USC 1396a(a)(27)(B); 42 USC 1396a(a)(37)(B);42 USC 1396a(a)(42(A);42 CFR 431, Subpart Q; and 42 CFR 447.202]. 2) Subrecipient must retain such records for a period of six(6)years after the date of final payment under this Agreement. 3) If any litigation,claim or audit is started before the expiration of the six(6)year period,the records must be retained until all litigation, claims,or audit findings involving the records have been resolved. J. RIGHTS OF STATE AND FEDERAL GOVERNMENTS In accordance with 45 C.F.R. 95.617,all appropriate state and federal agencies, including but not limited to the Centers for Medicare and Medicaid Services(CMS),will have a royalty-free, nonexclusive, and irrevocable license to reproduce,publish,translate, or otherwise use,and to authorize others to use for Federal Government purposes: (i) software,modifications,and documentation designed,developed or installed with Federal Financial Participation(FFP) under 45 CFR Part 95, subpart F; (ii)the Custom Software and modifications of the Custom Software,and associated Documentation designed,developed, or installed with FFP under this Agreement; (iii)the copyright in any work developed under this Agreement; and(iv)any rights of copyright to which Subrecipient purchases ownership under this Agreement. N-26-016(N-25-064KPHD-YCCTPP2483A-1) Page 4 of 16 K. COMPLIANCE WITH SUBRECIPIENT REQUIREMENTS FROM GRANT 1) General. In accordance with 2 CFR 200.501 and 45 CFR 75.501, Subrecipient shall: a) Maintain records that identify, in its accounts,all federal awards received and expended and the federal programs under which they were received, by Catalog of Federal Domestic Assistance(CFDA)title and number,award number and year, name of the federal agency,and name of the pass-through entity; b) Maintain internal controls that provide reasonable assurance that Subrecipient is managing federal awards in compliance with laws, regulations,and provisions of contracts or grant agreements that could have a material effect on each of its federal programs; c) Prepare appropriate financial statements, including a schedule of expenditures of federal awards; d) Incorporate OMB Super Circular 2 CFR 200.501 and 45 CFR 75.501 audit requirements into all agreements between Subrecipient and its subcontractors who are subrecipients; e) Comply with any future amendments to OMB Super Circular 2 CFR 200.501 and 45 CFR 75.501 and any successor or replacement Circular or regulation; f) Comply with the applicable requirements of OMB Super Circular 2 CFR 200.501 and 45 CFR 75.50land any future amendments to OMB Super Circular 2 CFR 200.501 and 45 CFR 75.501, and any successor or replacement Circular or regulation; and, g) Comply with the Omnibus Crime Control and Safe Streets Act of 1968, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975,and The Department of Justice Non-Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and G,and 28 C.F.R. Part 35 and 39. (Go to http://ojp.gov/about/offices/ocr.htm for additional information and access to the aforementioned Federal laws and regulations.) 2) Single Audit Act Compliance. If Subrecipient expends $750,000 or more in federal awards from any and/or all sources in any fiscal year, Subrecipient will procure and pay for a single audit or a program-specific audit for that fiscal year. Upon completion of each audit, Subrecipient will: a) Submit to the Authority contact person the data collection form and reporting package specified in OMB Super Circular 2 CFR 200.501 and 45 CFR 75.501, reports required by the program-specific audit guide(if applicable),and a copy of any management letters issued by the auditor; b) Follow-up and develop corrective action for all audit findings; in accordance with OMB Super Circular 2 CFR 200.501 and 45 CFR 75.501,prepare a"Summary Schedule of Prior Audit Findings." N-26-016(N-25-064KPHD-YCCTPP2483A-I) Page 5 of 16 3) Overpayments. If it is determined by the Agency or the County, or during the course of a required audit,that Subrecipient has been paid unallowable costs under this or any Program Agreement, Subrecipient will refund the full amount to the Agency as provided in Section I. OVERPAYMENTS OR ERRONEOUS PAYMENTS TO SUBRECIPIENT. L. RISK ASSESSMENT AND MONITORING FOR COMPLIANCE BY THE COUNTY. 1) Subrecipient shall immediately report to the County any failure to perform under this Agreement. 2) Along with every request for reimbursement under this Agreement, Subrecipient shall submit a Monitoring Certification using the form attached as Appendix A for purposes of the County performing the risk assessment of Subrecipient and compliance monitoring of this Agreement that is required of the County by the Agency. M. GENERAL TERMS AND CONDITIONS 1) Subrecipient's relation to the County shall at all times be that of independent Subrecipient. Any and all employees of Subrecipient, or other persons engaged in the performance of any work or service required of Subrecipient under this Agreement, shall be considered employees of Subrecipient only,and any claims that may arise on behalf of or against said employees shall be the sole obligation and responsibility of Subrecipient. 2) Subrecipient shall not subcontract or assign any of the services covered by this Agreement without the express written consent of the County. Subcontracting and assignment does not include printing or other customary reimbursable expenses that may be provided in an Agreement. 3) Subrecipient, by signature to this Agreement, certifies that Subrecipient is not presently debarred, suspended,proposed for debarment, declared ineligible,or voluntarily excluded from participating in this Agreement,or any Agreement by any Federal department or agency. Subrecipient also agrees to include the above requirement to all subcontracts into which it enters. 4) Subrecipient shall obtain and keep in force during the terms of this Agreement, or as otherwise required,the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Chapter 48:05 RCW: a) Worker's compensation and employer's liability insurance. Subrecipient will participate in the Worker's Compensation and Employer's Liability Insurance Program as may be required by the State of Washington; b) Conunercial Automobile Liability or Business Use Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than$1,000,000 each occurrence with the County named as an additional insured in connection with Subrecipient's performance of this Agreement. N-26-016(N-25-064KPHD-YCCTPP2483A-1) Page 6 of 16 c) General Commercial Liability Insurance in an amount not less than a single limit of two million dollars ($2,000,000.00)per occurrence and an aggregate of not less than two(2)times the occurrence amount($2,000,000.00 minimum)for bodily injury, including death and property damage, unless a greater amount is specified in the Agency Contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: i) Broad Form Property Damage, with no employee exclusion. ii) Personal Injury Liability, including extended bodily injury. iii) Broad Form Contractual/Commercial Liability - including completed operations. iv) Premises - Operations Liability (M&C). v) Independent Contractors and Subrecipients. vi) Blanket Contractual Liability. 5) All employees or subcontractors of Subrecipient who are required to be professionally certified by the State in the performance of services under this Agreement shall maintain professional liability insurance/error and omissions liability insurance in the amount of not less than one million dollars ($1,000,000). In no case shall such professional liability to third parties be limited in any way. 6) It shall be the responsibility of Subrecipient to ensure that any and all persons engaged in the performance of any work or service required of Subrecipient under this Agreement, shall comply with the same insurance requirements that Subrecipient is required to meet. 7) Failure on the part of Subrecipient to maintain the insurance as required shall constitute a material breach of contract upon which the County may, after giving five working days' notice to Subrecipient to correct the breach, immediately terminate this Agreement or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the County on demand, or at the sole discretion of the County, offset against funds due Subrecipient from the County. 8) All cost for insurance shall be considered incidental to and included in the unit contract prices and no additional payment will be made. 9) Excepting the Workers Compensation insurance and any professional liability insurance secured by Subrecipient, the County will be named on all certificates of insurance as an additional insured. Subrecipient shall furnish the County with verification of insurance and endorsements required by this Agreement. The County reserves the right to require complete,certified copies of all required insurance policies at any time. 10) All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. Subrecipient shall submit a verification of insurance as outlined herein within 14 days of the execution of this Agreement to the County. All insurance N-26-016(N-25-064KPHD-YCCTPP2483A-1) Page 7 of 16 policies obtained by Subrecipient shall be primary to any equivalent or applicable policies held by the County. All insurance policies obtained by Subrecipient shall include a waiver of subrogation rights. Any self-insured retention, deductible or risk retention maintained, or participated in,by the County coverage for third-party liability claims provided to the county, shall be excess and shall be non-contributory to the insurance policies provided by Subrecipient in order to comply with the insurance requirements of this Subcontract. All policies provided by Subrecipient in order to comply with the insurance requirements of this Subcontract must be endorsed to show this primary coverage. 11) The County will pay no progress payments under this Agreement until Subrecipient has fully complied with this section. This remedy is not exclusive; and the County may take such other action as is available to them under other provisions of this Agreement, or otherwise in law. 12) Nothing in the foregoing insurance requirements shall prevent the County, at its option, from additionally requesting that Subrecipient deliver to the County an executed bond as security for the faithful performance of this Agreement and for payment of all obligations of Subrecipient. 13) It is understood and agreed that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed in accordance with the laws of the United States, the State of Washington and the County of Jefferson,as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14) Should either party bring any legal action, each party in such action shall bear the cost of its own attorney's fees and court costs. The venue for any legal action shall be solely in the appropriate state court in Jefferson County, Washington, subject to the venue provisions for actions against counties in RCW 36.01.050. 15) Subrecipient shall comply with the WA State Department of Labor and Industries Minimum Wage Act, Chapter 49.46 RCW, acknowledging persons with disabilities participating in job assessments are not considered employees. 16) Subrecipient shall indemnify and hold the County, and its officers, officials, employees, agents and volunteers(and their marital communities)harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto,all claims,demands,or suits at law or equity arising in whole or in part,directly or indirectly, from Subrecipient's negligence or breach of any of its obligations under this Agreement;provided that nothing herein shall require a Subrecipient to indemnify the County and its officers, officials, employees,agents and volunteers(and their marital communities) against and hold them harmless from claims, demands or suits based solely upon the conduct of the County,its officers, officials, employees, agents and volunteers and their marital communities),and provided further that if the claims or suits are caused by or result from the concurrent negligence of: a) Subrecipient's agents or employees;and, N-26-016(N-25-064KPHD-YCCTPP2483A-1) Page 8 of 16 b) The County,its officers, officials,employees,agents and volunteers(and their marital communities),this indemnity provision with respect to: (i)claims or suits based upon such negligence,or(ii)the costs to the County of defending such claims and suits, etc., shall be valid and enforceable only to the extent of Subrecipient's negligence or the negligence of Subrecipient's agents or employees. c) Subrecipient specifically assumes potential liability for actions brought against the County by Subrecipient's employees, including all other persons engaged in the performance of any work or service required of Subrecipient under this Agreement and, solely for the purpose of this indemnification and defense, Subrecipient specifically waives any immunity under the state industrial insurance law, Title 51 RCW. Subrecipient recognizes that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. d) The provisions of this section shall survive the expiration or termination of this Agreement. 17) Subrecipient shall not discriminate against any person presenting themselves for services based on race,religion, color, sex, age,or national origin. 18) No portion of this Agreement may be assigned or subcontracted to any other individual, firm,or entity without the express and prior written approval of County. If the County agrees in writing that all or a portion of this Agreement may be subcontracted to a third- party,then any contract or agreement between Subrecipient and a third-party Subrecipient must contain all provisions of this Agreement and the third-party subcontractor must agree to be bound by all terms and obligations found in this Agreement. 19) This Agreement memorializes the entire agreement of the parties. No representation or promise not expressly contained in this Agreement has been made. The parties are not entering into this Agreement based on any inducement,promise or representation, expressed or implied, which is not expressly contained in this Agreement. This Agreement supersedes all prior or simultaneous representations, discussions, negotiations, and agreements, whether written or oral, within the scope of this Agreement. 20) Subrecipient is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs, and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. Subrecipient assumes responsibility for and all liability for the actions and quality of services performed by any subcontractor. Every subcontractor must agree in writing to follow every term of this Agreement. Subrecipient must provide every subcontractor's written agreement to follow every term of this Agreement before the subcontractor can perform any services under this Agreement. The head of the County department primarily responsible for overseeing Subrecipient's performance under this Agreement or that department head's designee must approve any proposed subcontractors in writing. Any dispute arising between Subrecipient and any subcontractors or between any subcontractors must be resolved without involvement of any kind on the part of the County and without detrimental impact on the delivery of contracted goods or services. N-26-016(N-25-064KPHD-YCCTPP2483A-I) Page 9 of 16 21) While performing services,the use of illegal drugs, alcohol, or controlled substances on the County property or premises is strictly prohibited. Subrecipient's employees shall not perform services while under the influence of drugs or alcohol, and if discovered,may be reported to the appropriate law enforcement agency. 22) The use of tobacco of any kind on property or premises of the County shall comply with County policies. 23) Any form of harassment, discrimination, or improper fraternization with any County employee or a participant is strictly prohibited. 24) No consent by either party to,or waiver of, a breach by either party,whether express or implied, shall constitute a consent to,waiver of,or excuse of any other,different, or subsequent breach by either party. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof,or delay in taking any action in connection with, shall not waive such breach or default. 25) The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. 26) This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest, heirs and assigns. 27) The parties do not intend, and nothing in this Agreement shall be construed to mean,that any provision in this Agreement is for the benefit of any person or entity who is not a parry. 28) This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and all of which counterparts together shall constitute the same instrument which may be sufficiently evidenced by one counterpart. Execution of this Agreement at different times and places by the parties shall not affect the validity of this Agreement, so long as all the parties execute a counterpart of this Agreement. 29) The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. 30) The parties agree that this Agreement has been negotiated at arms-length, with the assistance and advice of competent, independent legal counsel. 31) Notwithstanding any provisions of this Agreement to the contrary,to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW (as may be amended), Subrecipient agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. Subrecipient also agrees that upon receipt of any written public record request, Subrecipient shall,within two business N-26-016(N-25-064KPHD-YCCTPP2483A-1) Page 10 of 16 days, notify the County by providing a copy of the request per the notice provisions of this Agreement. 32) All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile,email,or mailed by depositing in the United States mail,prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: 33) All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile, email, or mailed by depositing in the United States mail,prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Jefferson County Risk Management Department 1820 Jefferson Street Port Townsend, WA 98368 Notices to Subrecipient shall be sent to the following address: Name: Amy Khile Title: Director of Finance and Business Operations Contact Info: akhile@ptschools.org Phone: (360) 680-5757 SIGNATURES FOLLOW ON THE NEXT PAGE) N-26-016(N-25-064KPHD-YCCTPP24S3A-1) Page 11 of 16 SIGNATURE PAGE ADOPTED THIS day of 2026 BOARD OF COUNTY COMMISSIONERS SUBRECIPIENT JEFFERSON COUNTY,WASHINGTON By: .A17/ti By: d Greg Brotherton,Chair Name: Amy Khile By: Title: Executive Director, Business, Finance & Op Heather Dudley-Nollette, Commissioner 4/22/26Date: By: Heidi Eisenhour,Commissioner SEAL: ATTEST: Carolyn Gallaway, Date Clerk of the Board Approved as to form only: OM/M% 04-03-2026 Jere-+ Lut er, Date D silty Prosecuting Attorney N-26-016(N-25-064KPHD-YCCTPP2483A-1) Page 12 of 16 APPENDIX A—COMPLIANCE AND RISK MONITORING FORM This Compliance and Risk Monitoring Form shall be submitted before the Subrecipient Agreement can be approved with final form submitted by June 30, 2026. AGENCY CONTRACT NO: N-25-064 KPHD2483 and its A-1 DATE:April 22, 2026 NAME OF SUBRECIPIENT: Port Townsend School District By signing below, I declare under penalty of perjury of the laws of the State of Washington and the United States that the forgoing is true and correct. (Check the applicable boxes.) DATE CERTIFICATION ITEM YES NO Subrecipient is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded X 4/22/26 from transactions by any Federal, State, or local department or agency Subrecipient has not within a 3-year period preceding the submission of this Compliance and Risk Monitoring Form been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in X 4/22/26 connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local)transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,bribery, falsification or destruction of records,making false statements, or receiving stolen property Subrecipient is not presently indicted for or otherwise criminally or civilly charged by a governmental entity Federal, State, or local) with commission of fraud or a X 4/22/26 criminal offense in connection with obtaining,attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property Subrecipient has not within a 3-year period preceding the 4/22/26 submission of this Compliance and Risk Monitoring Form X one or more public transactions (Federal, State, or local) terminated for cause or default Subrecipient has provided all written reports required by 4/22/26 the Agreement as of the submission of this Compliance and X Risk Monitoring Form (Template provided) N-26-016(N-25-064KPHD-YCCTPP2483A-1) Page 13 of 16 DATE CERTIFICATION ITEM YES NO Subrecipient has provided any audit report received by it 4/ 22/26 from any government agency since the last certification for X its performance related to the Agency Contract Subrecipient certifies that all of the deliverables and other 4/22/26 work required since the last certification have been X completed All the work being billed for in the invoice being certified 4/22/26 by this Compliance and Risk Monitoring Form actually has X been performed, including any timesheet or other backup Subrecipient agrees to submit to an audit within 30 days of 4/22/26 a request from the County or the Agency X 4/22/26 Subrecipient has corrected any deficiencies identified since x the last certification Signed at Port Townsend WA City State 4 7/< 4/22/ 26 SUBRECIPIENT SIGNATURE DATE Amy Khile WRITTEN NAME OF PERSON SIGNING CERTIFICATION APPROVED BY THE COUNTY: COUNTY APPROVAL SIGNATURE DATE WRITTEN NAME OF PERSON APPROVING CERTIFICATION N-26-016(N-25-064KPHD-YCCTPP2483A-1) Page 14 of 16 Appendix B Statement of Work and Budget Mini-grant Subrecipient Awardee: Port Townsend School District Title: Students for Sustainability Washington Coast Beach Clean-up Topic: Timeline Provide an estimated timeline for your project or event. Month/Date Action Item Description April,May 2026 Planning the trip Students will plan the trip, make reservations for lodging and transportation, plan the meals, and recruit new students to the club to join them on this service project. May 22 and 23 Beach clean-up on west coast Students will travel approximately 3 hours beaches to the trailhead where they will hike to the first beach and collect trash. After bringing the first load back to the truck,they will return to the farther beaches to bring back another truckload of trash. May 29 Students will conduct an evaluation All students who attended the beach clean- of the beach clean-up up will participate in a session where they will evaluate the successes of the trip, create a report to save in their club records, and offer ideas for a more successful trip next year. Topic: Budget Budget Item Amount Description U-Haul truck rental 400 Rental fee, insurance, and gas 2 school vans 500 Mileage fee and gas N-26-016(N-25-064KPHD-YCCTPP2483A-1) Page 15 of 16 Dumping fees 200 To dump about 800 lbs. of trash at West Waste in Forks Lodging 500 Rental of a house that will house 12 students and 3 chaperones Food 600 Food for 15 people for 2 days N-26-016(N-25-064KPHD-YCCTPP2483A-1) Page 16 of 16 Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Wendy Housekeeper, Executive Assistant DATE: May 4, 2026 SUBJECT: ADVISORY COMMITTEE RESIGNATION (1)re: Solid Waste Advisory Committee (SWAC); Jefferson County Agricultural Community Representative, Sierra Young STATEMENT OF ISSUE: On April 23, 2026, Sierra Young of the Solid Waste Advisory Committee, Jefferson County Agricultural Community representative, stated her intention to resign from her position on this committee, effective immediately. She was first appointed to this position on March 17, 2025. RECOMMENDATION Accept the SWAC resignation of Jefferson County Agricultural Community Representative, Sierra Young, and sign the thank you letter for committee service. REVIEWED BY: be?576zio 4(9-7/ -k Jo D. Peters, County Administrator Date Department of Public Works O Regular Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Josh Peters, County Administrator From: Eric Kuzma, Public Works Director Agenda Date: May 4, 2026, 10:30 a.m. Subject: PUBLIC HEARING: Disposal of Surplus County Property (Equipment) Statement of Issue: Public Works has surplus equipment and vehicles to be disposed of. RCW 36.34.020-. 090 outlines the statutory requirements to dispose of property. The list of equipment for surplus and sale is included in the attached Resolution. Analysis/Strategic Goals/Pro's & Con's: Equipment on this list will be sold by online consignment service open to the public such as, but not limited to, GovDeals, Inc. of Montgomery, Alabama, or used for trade-in. Notice of Sale will be posted as required by RCW 36. 34.090 prior to items going up for sale which will describe where potential purchasers of equipment should check for its availability online. Items on the attached Resolution will be available at the online consignment site(s) at various times throughout calendar year 2026. Potential purchasers should check the consignment site(s) regularly to see when items become available. Specific dates and viewing opportunities will be detailed on the online consignment site. Public Works has consulted with the County Treasurer in accordance with RCW 36.34.080. Fiscal Impact/Cost Benefit Analysis: Proceeds from items sold will be returned primarily to the Equipment Rental and Reserve ER&R) account unless the equipment/vehicle was owned directly by an individual department. Recommendation: Conduct a public hearing, consider comments, and as appropriate, approve the Resolution to Declare Certain County Equipment as Surplus and Sell Surplus Property. Department Contact: Monte Reinders, County Engineer Fleet/Roads Operations Manager x242 Reviewed By: Jo Deters, County Administrator Date Please publish 2 times: April 22 and 29, 2026 Contact Person: Chris Spall Bill to: Jefferson County Public Works 623 Sheridan Street Port Townsend, WA 98368 NOTICE OF PUBLIC HEARING Notice of Intention to Sell Surplus Property and Hold a Public Hearing NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of Commissioners for MONDAY. May 4, 2026 at 10.- 30 a.nL in the Commissioners' Chambers, County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368 (HYBRID). Notice of said hearing is to be published in the official newspaper of Jefferson County. Jefferson County Public Works has surplus equipment and vehicles to be disposed of per RCW 36.34. Items for consideration for surplus and sale are listed on the County website www.co.iefferson.wa.us Follow this pathway — Services — Laserfiche Web Portal (username and password is: public) - Board of Commissioners — BOCC Agenda Packets — 2026 Weekly Agenda Items — 05 May 2026 - 050426 — HEARING Surplus Various County Property You are welcome to participate in this hearing. You will need to join the meeting by 10:30 a.m. using the following methods: VIRTUALLY: Via the following Zoom, link: httl2s:Hzoom.us/j/93777841705, PHONE: Dial 1-253- 215-8782 and enter access code: 937-7784- 1705# and press *9 to "raise your hand" to be called upon. Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384, or IN -PERSON In addition, written testimony is also invited beginning on April 22, 2026 and ending on May 4, 2026 at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to: jeffbocc rr,co.jefferson.wa.us You may view documents and testimony received by visiting: www.co.jefferson.wa.us and following this pathway — Services — Laserfiche Web Portal (username and password is: public) — Board of Commissioners — BOCC Agenda Packets — 2026 Weekly Agenda Items — 05 May 2026 - 050426 — HEARING Surplus Various County Property You can also Mail your testimony to: Jefferson County Commissioners' Office; P.O. Box 1220, Port Townsend, WA 98368. Written testimony must be received by the Board of County Commissioners by the end of the hearing testimony period. Signed this 201h day of April, 2026. JEFFERSON COUNTY BOARD OF CO MISSIONERS r Bro er on, Chair STATE OF WASHINGTON County of Jefferson In the Matter of Finding and Determination to Declare Certain County Equipment as Surplus and Sell Surplus Property RESOLUTION NO. WHEREAS, it is the desire of the County Commissioners of Jefferson County to dispose of surplus property listed in Exhibit A; and WHEREAS, various departments have indicated a need to dispose of items listed in attached Exhibit A; and WHEREAS, the items listed in Exhibit A will be disposed of through online consignment auction that is open to the public as per RCW 36.34.080 or trade-in as per RCW 36.34.070; and WHEREAS, Notice of Sale will be posted as required by RCW 36.34.090 prior to offering items for sale on an online consignment service which shall give notice as to when and where the above items will be sold; and WHEREAS, details regarding viewing opportunities, dates, and bid procedures will be available from the online consignment service once the items have been posted online for sale, which may happen throughout calendar year 2026; and WHEREAS, RCW 36.34.020 requires that an intention to sell be published with a Notice of Public Hearing regarding the disposal of any County property valued at $2,500 or greater, and WHEREAS, said Notice of Public Hearing was published as required by RCW 36.34.020; and WHEREAS, pursuant to RCW 36.34.040, the Jefferson County Board of Commissioners conducted a public hearing on May 4, 2026; NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF JEFFERSON COUNTY COMMISSIONERS OF JEFFERSON COUNTY, STATE OF WASHINGTON, AS FOLLOWS: Section 1. Whereas Clauses are Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the above "Whereas" clauses as Findings of Fact supporting this ordinance. Section 2. Purpose. The purpose of this Resolution is to declare certain County property as surplus and allow for the disposition of said property. Section 3. Surplus and Sale of Certain County Property. The County property described in this Resolution is hereby declared surplus pursuant to RCW 36.34.050. The Public Works Department shall proceed with the sale of said property under the supervision of the County Treasurer pursuant 1 of 3 to RCW 36.34.080. Upon sale or disposal of said property, the Jefferson County Auditor shall remove said property from the Jefferson County Equipment Inventory. Section 4. Severability. If any section, subsection, sentence, clause, phrase or section of this Resolution or its application to any person or circumstance is held invalid, the remainder of this Resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 5. SEPA Categorical Exemption. This Resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-800 (19). Section 6. Effective Date. This Resolution shall take effect and be in full force immediately upon passage by the Board of County Commissioners. APPROVED and ADOPTED this SEAL: day of May 2026. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS Heidi Eisenhour, Member Greg Brotherton, Chair Heather Dudley-Nollette, Member ATTEST: APPROVED AS TO FORM: Carolyn Gallaway, CMC Date Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney 2 of 3 Exhibit A List of Surplus Property 1. #000092, 1953, Beall, T55053, 4000 Gallon Asphalt Tank. 2. #000778, 2008, Ford Escape, 1 FMCU02Z38KD65975 3. #000816, 2012, Ford Focus, 1 FAHP3F24CL404534 4. #000903, 2016, Mohawk, MP-18, Portable Vehicle Lift, Quantity two 5. #000978, 2020, Chevrolet, Bolt EVLT/1 F1348, 1 G1 FY6SOOL4110930 6. #007806, 2011, Ford, Crown Victoria, 2FABP7BV5BX121011 7. #000933, 2009, Volvo, ET16, 4V4N99TJ9AN284127, Tractor Truck 8. #000800, 2004, Spectre, Trailer Flatbed, 4W8UF222231004144 9. #000941, 2019, Dodge Charger, 2C3CDXKTXKH617698 10. #000991, 2020, Dodge Charger, 2C3CDXKT8LH189437 11. #007940, 2018, Dodge Charger, 2C3CDXKTOJH316436 12. #000930, 2009, Volvo, VNL84T, 4V4N99TJ69N284114, Tractor Truck, 13. #MR0004,1996, Ford F250Truck, 1FTHF25H1TLB57518, 14. #020505, 2003, Toyota Sienna, passenger van 4T3ZF13C73U527454, 15. #000929, 2018, Ford, F150 Truck, 1 FTFW1 EG7JKC97522, 16. #009921, 2005 Ford, Crown Victoria, 2FAHP71W55X133359 17. #009922, 1992, Ford Ambulance, 1 FDKE30MONHAl0000, 18. #000550, 1994, Rototiller, M*00550X120715* 19. #000855, 2014, John Deere, 62DOnRamp Mower Deck, 1 M02362AKEM07011 20. #000939, 2017, Steel Inc. Express Snow Plow 21. #009971, 2015, Jeep Patriot, 1 C4NJRBBOFD1 68793 22. #009950, 2017, Lund, Alaskan Z18ALD, Boat, LBBHJ2281617 23. #009951, 2017, ShoreLand'r, Boat Trailer, 1 MDAJAU15HA61456 Note #22, #23 sold as one unit JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight,Deputy Clerk of the Board DATE: May 4,2026 SUBJECT: PROCLAMATION re: Proclaiming May 2026 as Mental Health Awareness Month STATEMENT OF ISSUE: Every May,National Mental Health Month is celebrated: a time set aside to recognize individuals with behavioral and mental health conditions as well as acknowledge the people who support them. During National Mental Health Month, we aim to not only support mental health awareness but most importantly, address the stigmas associated with both behavioral and mental health issues. One way to conquer these stigmas is by advocating for policies that make mental health treatment more accessible. We can also educate the public with informative resources and help normalize discussions regarding typical conditions such as anxiety, depression, eating disorders and more. Through these efforts, we can significantly reduce negative perceptions about mental illness and encourage people to get the care they need without feeling ostracized or alone. FISCAL IMPACT: There is no fiscal impact to Jefferson County. RECOMMENDATION: Approve Proclamation re: Proclaiming May 2026 as Mental Health Awareness Month REVIEWED BY: 104Josh . Peters, County Administrator Date PROCLAMATION WHEREAS 1 in 5 U.S. adults experience mental illness each year, and less than half of them receive treatment; and WHEREAS 1 in 6 U.S. youth experience a mental health condition each year, and only half of them receive treatment; and WHEREAS 50% of all mental illness begins by age 14, and 75%by age 24; and WHEREAS the average delay between onset of mental illness symptoms and treatment is 11 years; and WHEREAS many people live in Mental Health Professional Shortage Areas; and WHEREAS 65% of Americans are concerned about the stigma around mental illness; and WHEREAS education, advocacy and creating awareness will encourage people to seek treatment; and WHEREAS, with effective treatment, people with mental health illness can recover and lead full, productive lives, NOW, THEREFORE,BE IT RESOLVED THAT we, the Board of County Commissioners, does hereby proclaim May 2026 as: Mental Health Awareness Month in Jefferson County, Washington. As the Board of County Commissioners, we call upon citizens, government agencies, public and private institutions, businesses, and schools in Jefferson County, Washington to commit our community to combating stigma, increasing awareness and understanding of mental health, recognizing the steps our citizens can take to protect their mental health and the need for affordable, appropriate, and accessible services for all people with mental health conditions. APPROVED this 4th day of May, 2026. SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS Greg Brotherton, Chair ATTEST: Heidi Eisenhour, Member Carolyn Gallaway, CMC, Clerk of the Board Heather Dudley-Nollette, Member 615 Sheridan Street Port Townsend, WA 98368 9eIffehson www.JeffersonCountyPublicHealth.org Agenda Request Public Healt JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh Peters, County Administrator FROM: Apple Martine, Jefferson County Public Health Director DATE: v( Lt 2 2 4 SUBJECT: Agenda item — [Jefferson County Behavioral Health Advisory Committee Allocation Request for Opioid Settlement Funding for State Fiscal Year 2027 7/1/26-6/30/27); Jefferson County Fund 132; $200,000.00] STATEMENT OF ISSUE: The Jefferson County Behavioral Health Advisory Committee BHAC) recommends to the Jefferson County Board of County Commissioners the approval of funding allocations of the Jefferson County Opioid Settlement Funds including the Pharmacies and Manufacturers settlements) in the amount of 200,000.00 for July 1, 2026 through June 30, 2026 for its first one-year contract distributions. ANALYSIS/STRATEGIC GOALS/PROS and CONS: The Jefferson County BHAC recommends funding one-year allocations to four awardees for a total of $200,000.00, the amount available for RFP funding. The four recipients being recommended for funding allocations were chosen based on the recent Request for Proposal (RFP) issued in February 2026 to community partners and the public, receipt and review of all qualifying applicants, BHAC subcommittee review and scoring of each qualifying applicant, interviews with each applicant for additional input, and recommendation from the subcommittee accepted by the larger BHAC at their Special Meeting on 3/31/26. The BHAC recommends funding Believe in Recovery (BiR) Law Enforcement Assisted Diversion (LEAD) program at $57,200.00; Believe in Recovery (BiR) Transport program at $14,034.00; Public Health Prevention Unit's Empowered Teens Coalition at $6,000; Public Health Communicable Disease Unit's Harm Reduction Services at $122,766.00. FISCAL IMPACT/COST BENEFIT ANALYSIS: Requesting $200, 000.000 from the Jefferson County Opioid Settlement Fund 132 for a public RFP process. These funds will support local behavioral health programs that align with the One Washington Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360- 379-4487 360-385-9401 (f) Always working for a safer and healthier community Memorandum of Understanding (MOU) and several of its abatement strategies, as well as service network gaps identified during the May 2024 BHAC Special Meeting where a Jefferson County-specific behavioral health services gap analysis was completed. RECOMMENDATION: Jefferson County BHAC recommends BoCC approval of the SFY2027 funding allocation for RFP recipients of one-year contracts using Opioid Settlement Fund 132 dollars in the amount of $200,000.000, to the following recipients: Believe in Recovery (BiR) Law Enforcement Assisted Diversion (LEAD) program at 57,200.00; Believe in Recovery (BiR) Transport program at $14,034.00; Public Health Prevention Unit's Empowered Teens Coalition at $6,000; Public Health Communicable Disease Unit's Harm Reduction Services at $122,766.00. REVIEWED BY: CO // i . L/7?7/9'4 Jo Peters, County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 Always working for a safer and healthier community FUND 132 - OPIOID SETTLEMENT FUNDING FINAL AWARDS JULY 2026-JUNE 2027 RecoveryLEAD Believe iY Teens Coalition in JCPH Empowered JCPH Harm VENDOR NAME Recocover Transport Reduction REQUESTED AMOUNT 57,200.00 73,216.00 6,000.00 149,416.00 AWARD AMOUNT 57,200.00 14,034.00 6,000.00 122,766.00 Total Available: 200,000 Page 1 of 1