HomeMy WebLinkAbout032811_ca08
__ Consent Agenda
'i,~ON ci
:~~~! JEFFERSON COUNTY PUBLIC HEALTH
'i!;~*,~' 615 Sheridan Street. Port Townsend' Washington' 98368
'-!WI_G, www.]effersoncountypubllchealth.org
March 4, 2011
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
, FROM: Stuart Whitford, Environmental Health Director
Michael Dawson, Water Quality Program Lead
DATE: fV\a(~ d8) d-tP II
SUBJECT: Agenda Item - Contract Agreement for Chimacum Creek Ground
Water Study, Ecology Grant #G0800230, Amendment #3;
February 1, 2011 - June 30, 2011; additional $4,850, total $256,085
· STATEMENT OF ISSUE:
: Jefferson County Public Health, Water Quality Department, Is requesting Board approval of the
Contract Agreement for Chlmacum Creek Ground Water Study, Ecology Grant #G0800230, Amendment #3;
February 1, 2011 - June 30, 2011; additional $4,850, total $256,085
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
This Is an amendment to an exfstlng contract wIth the Department of Ecology. Continued work under this
contract helps us to gain a better understandIng of ground-water surface Interaction In the Chlmacum Creek
BasIn. It will allow county and state to better manage ground-water resources while minimizing the Impacts
on surface water that could be adverse to fish populations. Additional fundIng has been allocated by Ecology
for the purchase of groundwater modeling software and for Jefferson County and Jefferson PUD staff to
conduct technical work group meetings to assist the United States Geological Survey In their completion of
the groundwater model.
FISCAL IMPACT/COST BENEFIT AfJI~~L YSIS:
This contract Is funded by the Department of Ecology at 100%.
COMMUNITY HEAlTH
DEVELOPMENTAL DISABILITIES
MAIN: (360) 385-9400
FAX: (360) 385-9401
PUBLIC HEALTH
ALWAYS WDIIKING FDR II SAfER AND
HEALTHIER COMMUNITY
EN~RONMENTALHEAlTH
WATER QUALITY
MAIN: (360) 385-9444
FAX: (360) 379-4487
Consent Agenda
RECOMMENDATION:
JCPH management requests approval of the Contract Agreement for Chlmacum Creek Ground Water Study,
Ecology Grant #G0800230, Amendment #3; February 1, 2011 - June 30, 2011; additional $4,850,
total $256,085
Jft! ::
. istrator Date
AMENDMENT NO.3 TO ECOLOGY GRANT NO. G0800230
PURPOSE: To amend the agreement between the Department of Ecology, hereinafter referred to as 'Ecology'
and, Jefferson County-Public Health, hereinafter referred to as 'Recipient'.
IT IS MUTUALLY AGREED the agreement is amended as follows:
. The project grant amount is increased by $ 4,850. The total grant amount under the amended agreement
shall not exceed $ 256,085.
. The project scope of work is revised as outlined in Exhibit A-I.
. The project budget is revised as outlined in Exhibit A-2.
. The period of performance for this amendment is extended through June 30, 20 I I.
Ecology will pay the recipient $ 4,850 (I 00%) on a cost-reimbursement basis. Requests for reimbursement
shall be submitted at least quarterly but not more often than once per month by the RECIPIENT on state
invoice voucher forms. Payment requests are to include at a minimum Form AI 9-IA "Invoice Voucher",
Form B "Running Budget Summary", Form C "Voucher Support" and Form D "Contractor Participation
Report" (if applicable). ECOLOGY will issue payments of grant funds within 30 days of receipt of properly
completed invoice vouchers.
All other terms and conditions of the original agreement and any amendments remain in full force and effect.
The effective date of this grant amendment is February 1,201 I.
IN WIlNESS WHEREOF: the parties have signed this amendment.
JEFFERSON COUNTY
PUBLIC HEALTH
STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
David Sullivan, Chair Date
Jefferson County
Board of County Commissioners
Gordon White, Program Manager Date
Shorelands and Environmental Assistance Program
Approved as to Form Only
Assistant Attorney General
r as" f03~}bll
, fferson Co. Proseclltor' CiJ
Page 1 of4
Chimacum Creek Ground Water Study Grant G0800230, Amendment 3
Between Ecology and Jefferson County Public Health
ECOLOGY GRANT GOSO0230
AMENDMENT 3
EXlllBIT A-I
CHIMACUM CREEK GROUND WATER STUDY
SCOPE OF WORK
Projeet Title: WRIA 17 Chimacum Creek Ground Water Study
Project Description:
This amendment adds funds for FY and revises Task 2 and adds a new Task 3.
Project Officers are revised to:
Mike Dawson, Jefferson County
160-385-9444 ext. 301
mdawson@co.iefferson.wa.us
Cynthia Nelson, Ecology
360-407-0276
cneI461@ecv.wa.e:ov
Project Tasks:
Revisions are in italics
Task 2: Evaluation of potential hydrologic effects of future ground-water withdrawals in the
Chimacum Creek Basin, Jefferson County:
2.1: Compute/update recharge estimates with Deep Percolation Model (DPM).
FY 10-11 Complete computing of and updating recharge estimates with Deep
Percolation Model (DPM).
2.2: Compile existing stream flow data- completed.
2.3:
Conduct seepage runs in cooperation with WDOE, Jefferson County and Jefferson
County PUD # 1.
'"
2.4: Compile and review existing estimates of ground-water withdrawals
2.5: Compile and estimate historical and current ground-water withdrawals and septic
system recharge.
2.6: Review public record for deep wells drilIed since spring 2002 and update hydrological
interpretation, as needed.-completed
2.7: Make data from this study publicly available as it is quality-assured through the USGS
National Water Information System and online USGS Water Data Reports.
Page 2 of4
Chimacum Creek Ground Water Study Grant G08oo230, Amendment 3
Between Ecology and Jefferson County Public Health
2.8:
2.9:
2.10:
2.11:
2.12:
2.13:
2.14:
Deliverable(s):
Construct ground-water model and calibrate model to steady-state and transient
conditions.
Identify different water-management options in consultation with Jefferson County and
WRIA 17 Watershed Council to be simulated in the completed model.
Identify model parameters to produce numerically optimal water-management options
in the completed model.
Identify data needs for improving groundwater model
Write and produce a Phase 1 report on the hydrogeologic framework, groundwater
movement and water budget.
Give study update to Planning Unit in form of a presentation by the USGS
Acquire MOD-FLOW software to be used by Jeffirson County and Jeffirson County
PUD#l to enable them to run the groundwater model through a graphical interface.
Preliminary Report and presentation to the Planning Unit
Purchase of groundwater modeling software
Due Date: June 30, 2011
Estimated Cost:
FY 11: $11,165 (original)
1,650 (add)
Total FY 11: 12,815
Task 3 Technical support for the US Geological Service groundwater modeling
3.1 Jefferson County Health Department and Jefferson County Public Utility District #1 (PUD)
will provide technical and review support to the US Geological Survey as participants in the
technical work group.
3.2 Jefferson County and the PUD staff attend an estimated four meetings of the technical work
group through June 2011. .
Deliverables: Attendance at an estimated 4 meetings; assembly of data, review of documents, and other
products for USGS use in the model.
Que Date: June 30, 2011
I',
Estimated Cost: FY 11: 3,200
Page 3 of4
Chimacum Creek Ground Water Study Grant G0800230, Amendment 3
Between Ecology and Jefferson County Public Health
ECOLOGY GRANT G0800230
AMENDMENT 3
EXHIBIT A-2
Prior FYll FYll TotalFY
. . Bud2et by Element Award FYIO Amend 1 Amend 3 11 Total
.1 Salaries 14,710.00 7,400.00 1,101.00 2,150.00 3,251.00 25,361.00
2 Benefits 3,678.00 2,760.00 385.00 750.00 1,135.00 7,573.00
3 Contracted Services 130,250.00 71,060.00 11,165.00 11,165.00 212,475.00
4 Travel 0.00 0.00 0.00 0.00
5 Equioment 0.00 1,400.00 1,650.00 1,650.00 3,050.00
6 Supplies 0.00 0.00 0.00 0.00
7 Overhead 4,597.00 2,380.00 349.00 300.00 649.00 7,626.00
Total Bv Element 153,235.00 85,000.00 13,000.00 4,850.00 17,850.00 256,085.00
: .
Prior FYll FYll TotalFY
Budg'et bv Task Award FYIO Amend 1 Amend 3 11 Total
1 Administration 22,985.00 12,540.00 1,835.00 1,835.00 37,360.00
2 Evaluation ofhvdro effects 130,250.00 72,460.00 11,165.00 1,650.00 12,815.00 215,525.00
3 Staff Suooort 3,200.00 3,200.00 3,200.00
Total bv Task 153,235.00 85,000.00 13,000.00 4,850.00 17,850.00 256,085.00
Equipment is for:
ESI Groundwater Vistas standard license - One copy of Groundwater Vistas was previously purchased by
the Watershed Council through Ecology grant 008000230, however two agencies need to run the software for
modeling groundwater in the Chimacum basin: Jefferson County and the Jefferson County Public Utility
District. Buying a second copy would allow both entities to run the USOS groundwater model.
ESI GW3D plugin for Groundwater Vistas - One copy of a three-dimensional visualization plugin for
Groundwater Vistas is needed to prepare educational materials for public outreach by the Watershed Council.
Even though the model is three-dimensional, no 3D viewer is provided with Groundwater Vistas. This plugin
would allow the creation of 3D cross sections and animations of transient simulations that would aid in public
understanding of the model.
Page 4 of4
It YYI €.N [) Yh5N r 2-.
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(
LETTER AMENDMENT
EXTENDING THE EXPIRATION DATE OF ECOLOGY GRANT G0800230
Amendment 2
TO:
Tami Pokorny
Jefferson County Water Quality and Environmental Health
615 Sheridan Street
Port Townsend, W A 98368
FROM:
Cathy Hubbard
Watershed Grants Administrator
Shorelands and Environmental Assistance Program
RE:
WRlA 17 Chimacum GW Study Time Extension-Amendment 2
In response to your written request, I anthorize the extension of the expiration date of
Grant G080023Q
FROM: December 31, 2010
TO: March31,2011
EFFECTIVE: September 1, 2010
Grants Administrator Approval ~- \-1" ^ Y> Xv...! J-
Budget Approval 0> N \l.L.LIo'ocu-,.( Yj ('A
Date '6/ :<,0 11 ()
. .
, ~'('r 1Y<I \1 1-Y";:t;~' \l (. , .----
\ . ~ ~
cc: Fiscal Office
Phil Wiatrak
;" .,~.,
Al11eNl)t'Y1EN'1' 1
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(
AMENDMENT NO. 1 TO ECOLOGY GRANT NO. G0800230
PURPOSE: To amend the agreement between the Department of Ecology, hereinafter referred to as 'Ecology'
and, Jefferson County-Public Health, hereinafter referred to as 'Recipient',
IT IS MUTUALLY AGREED the agreement is amended as follows:
. The project grant amount is increased by $98,000, The total grant amount under the amended agreement
shal1 not exceed $ 251,235.
. $ 2,243.10 was unspent in FY 08, and is not available to be spent in FY 10 or FY 11.
. The project scope of work is revised as outlined in Exhibit A-I.
. The project budget is revised as outlined in Exhibit A-2,
. The period of performance for this amendment continues through December 31, 2010.
Ecology will pay the recipient $ 98,000 (100%) on a cost-reimbursement basis, Requests for reimbursement
shall be submitted at least quarterly but not more often than once per month by the RECIPIENT on state
invoice voucher forms, Payment requests are to include at a minimum Form AI9-IA "Invoice Voucher",
Form B "Running Budget Summary", Form C ''Voucher Support" and Form D "Contractor Participation
Report" (if applicable). ECOLOGY will issue payments of grant funds within 30 days of receipt of properly
completed invoice vouchers.
All other terms and conditions of the original agreement and any amen~ents remain in full force and effect.
The effective date of this grant amendment is July 1,2009.
IN WITNESS WHEREOF: the parties have signed this amendment.
JEFFERSON COUNTY
PUBLIC HEALTH
~~ t46.'M
David Sullivan, C Date
Jefferson County
Board of County Commissioners
STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
~ ?-~ I~/~M
Go on White, Program Manager Date
Shorelands and Environmental Assistance Program
Approved as to Form Only
Assistant Attorney General
Approved as to form onlj':
, I()JJ~O'f
Page 1 of4
. chimlicum Creek Gr01md Water Study q'- . 00800230, Amendment 1
.. Between Ecology and Jefferson County!:-ualic Health
(
ECOLOGY GRANT G0800230
AMENDMENT 1
EXIllBIT A-I
CHIMACUM CREEK GROUND WATER STUDY
SCOPE OF WORK
Project Title: WRIA 17 Cbimacum Creek Ground Water Study
Project Description:
This amendment continues work begun in the 2007-2009 Biennium on the Cbimacum Creek Ground Water
Study.
The objective of this study is to assess the effects of potential increases in ground-water withdrawals and
potential decreases in ground-water recharge on ground-water and surface-water resources in the Chimacum
Creek Basin. This study is currently underway.
This project is planned to be completed with further federal and state funds for a total project cost of
$647,500. The total projected state share is $350,000 of which $253,235 have already been appropriated out of
state drought contingency funds and the state general fund. The total projected federal share is $297,500. The
project will be completed by the end of the federal fiscal year 2010 (September 30th, 2010). Tasks completed
during this third allocation of state funds, $98,000 are detailed below.
Project Tasks:
Task 1: Administration:
1.1: Maintain records of all expenditures.
1.2: Share information and progress with the WRIA 17 Planning Unit.
1.3: Coordinate information sharing with USGS from Planning Unit and County.
1.4: Write and submit quarterly reports and billing.
Deliverable(s):
Quarterly Reports and billings.
Due Date(s):
FY 10: October 31, 2009, January 30, 2010, April 30, 2010.
FY 11: July 30, 2010, October 31, 2010, December 2010
Estimated Cost:
FY 10: $ 12,540
FY 11: $ 1,835
Page 2 of4
Chimlu:um Creek Ground Water Study <( , G0800230, Amendment I
<. Between Ecology and Jefferson County 1- ..olic Health
(
Task 2: Evaluation of potential hydrologic effects of future ground-water withdrawals in the
Chimacum Creek Basin, Jefferson County:
2.1: Computelupdate recharge estimates with Deep Percolation Model (DPM).
FY 10-11 Complete computing of and updating recharge estimates with Deep
Percolation Model (DPM).
2.2:
2.3:
2.4:
2.5:
2.6:
2.7:
2.8:
2.9:
2.10:
2.11:
2.12:
2.13:
2.14:
DeJiverable(s):
Compile existing stream flow data- completed.
Conduct seepage runs in cooperation with WDOE, Jefferson County and Jefferson
County PUD #1.
Compile and review existing estimates of ground-water withdrawals
Compile and estimate historical and current ground-water withdrawals and septic
system recharge.
Review public record for deep wells drilled since spring 2002 and update hydrological
interpretation, as needed.-completed
Make data from this study publicly available as it is quality-assured through the USGS
National Water Information System and online USGS Water Data Reports.
Construct ground-water model and calibrate model to steady-state and transient
conditions.
Use calibrated model to simulate effects of different water- management options
identified in consultation with Jefferson County and WRlA 17 Planning Unit
Apply optimization process to identify numerically optimal water-management options
Identify data needs for improving groundwater model
Write and produce a final report
Give study update to Planning Unit in form of a presentation by the USGS
Transfer ground-water model for local use from the USGS to Jefferson County and
Jefferson County PUD #1. Acquire mod-flow software to be used by Jefferson County
and Jefferson County PUD#1 to be enable them to run the groundwater model through a
graphical interface.
Final Report and presentation to the Planning Unit
Due Date: December 31, 2010
Estimated Costs: FY 10:$72,460
FY 11:$11,165
Page 3 of4
.GhhnRcum Creek Ground Water Study cr- 'G0800230, Amendment I
,. Between Ecology and Jefferson CountY h.o!ic Health
(
ECOLOGY GRANT G0800230-AMENDMENT 1
Chimacum Creek Ground Water Study
Prior _ .-.
Budl!et bv Element Award ,> Total
1 Salaries 14,710.00 7,400.00 1,101.00 23,211.00
2 Benefits 3,678.00 2,760.00 385.00 6,823.00
3 Contracted Services 130,250.00 71,060.00 11,165.00 212,475.00
4 Travel 0.00 0.00 0.00
5 Eauinment 0.00 1,400.00 1,400.00
6 SuPplies 0.00 0.00 0.00
7 Overhead 4,597.00 2,380.00 349.00 7,326.00
Total Bv Element 153,235.00 85,000.00 13,000.00 251,235.00
Prior ....,;'.. ."". ...-
Bud..et bv Task Award ~;~ Total
1 Administration 22,985.00 12,540.00 1,835.00 37,360.00
2 Evaluation of hydro effects 130,250.00 72,460.00 11,165.00 213,875.00
Total by Task 153,235.00 85,000.00 13,000.00 251,235.00
Cash Flow Projeetions
Time Frame
FY 11 Quarter 1 July2010-Se tember2010
FY 11 er 2 October 2010-December 2010
FY 11 Quarter 3 January 2011-March 2011
FY 11 Quarter 4 A ri120 11-June 2011
$ 32,000
$ 18,000
$ 18,000
$ 17,000
$ 13,000
FY 10 Quarter 1 Jul 2009-Se tember 2009
FY 10 Quarter 2 October 2009 -December 2009
FY 10 Quarter 3 Jan 2010-March 2010
FY 10 Quarter 4 A ri12010-June 2010
Total $ 98,000
Page4of4
-C.r.......
'Ch~~~W!:~.~ant~O'GOsomo
. . Between.Ec:otogy.pndJ.~Co1mty . .
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THE STA'Ij.OFWA$JIINGtON DEPARTMENT OFltCOLOGY
And
'. ,JEFFERSON'COUNTYPtJDLICBEALTB .'
CHlMACUMCREEKBASlNGROUNDWATERSTIJDY
. QlJU..CENE.SNOW - WRIA 17
Y':
" This is a blnding agt!lement ~intobY!ll1d between, the State ofWasbingtonDepartmentof
.... Ecolo~, (pOBox 47600. OIympia,Wasbington,98504-7600) hen;iuafte.r referredtoas
'. . "ECOLOOY",and"JWFJ:!HSON COUNTY".hereinafterrefe.rred to as the"RECIPIE~T''.The
1:;' .....:. RJ:3CIPIENT agrlles to~ llUtfhe aCPvitilll! descrlbedhel:'!3in.'
"i';', .
:"'i._1:;':;X
RECIPIBN',r . Name: .
, Address:
..
. Jefferson COunty Public Health
615 Sheridan Street . .
Port Townsend, W A 98368
. RECIPIENT PJ;ojectCcx>tdinatot:
Telephone ~1I.1DbQr:
. Fax Number:'
E-iruliIAddress;' .
Neil Harrington MS
(36(l)385.9411 . . .
. (360) 379-4487
Dha.rrin2ton@co.iefferson:wa.us
RECIPIENT Billing.~.
Telephone Numbet:' .
,BillingAddre$s: .
.
E-IImUA#ress:
-"':':\.c; ': it ;~,(,'<'
. SUSllIl P1ttke
(360)385-9437
615 SheridanSt. Port ToWI:1send W A.
98368
8llllfke@co.i~n.wa.us
,+
- - - , . ,
'-'c-.:,:' ", ,_.;
RECIPIENT. Federal taxI~c8ti()nNo.: .91-6001322
/,'.'~"-,:\..,
; !;~::ji.,j: ~,
. .
- -. .
Forth~purpo$e oftllis~
ECOLOGY Pro" ectLead:
~ . ". .
1elep_;Number: .'
E-mailAddiess:"
Phil W"tatrak
(36()) 407-6652
pwia461<ij).ecv"~~v
f'agelofl5
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. Chimacum Creek Groun4Watll."tudy GI'lIIltNo. G0800230
Between Ecology and j~ffersonCounty .
'!~'~,~":;''f\
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ECOLOGY Billing Contact:
Telephone Number:
Fax Number:
E-mail Address:
Amy Krause
(360) 407-7107
(360) 407-6902
amkr461@ecY.wagoy
Billing Address:
Department of Ecology
Shorelands and Environmental
Assistance Program
P.O. Box 47600
Olympia, WA 98504-7600
Physical Address:
300 Desmond Drive
Lacey, WA 98503
Total Project Request: $153,235
FY 08: $ 52,000
FY 09: $ 101,235
GRANT AMOUNT:
MAXIMUM ELIGIBLE PROmCT COST:
STATE MAXIMUM COST SHARE RATE:
MAXIMUM STATE SHARE
$ 153,235
$ 153,235
100%
$ 153,235
The source of funds provided by ECOLOGY is the State-General Fund Account.
The EFFECTIVE DATE of this grant is when it is signed by both the RECIPIENT and
ECOLOGY.
Any work performed prior to the effective date of this agreement will be at the sole expense and
risk of the RECIPIENT. The project described herein must be completed on or before
June 30, 2009.
THE EXPIRATION DATE oftbis agreement is June 30. 2009.
Page 2 of 15
~.;,{.:.~~4: ~
.Chimacmn Creek Ground WL~i<liant No. 00800230
Between Ecology and Jeffersoli~unty .' .
,~l{J 'rJ...:.,~~: ~;~.: 5:~':.:'
. " ,-;~
JEFFERSON COUNTY PUBLIC HEALTH
CHIMACUM CREEK BASIN GROUND WATER STUDY
QUILCENE-SNOW - WRIA 17
SCOPE OF WORK
Location: Chimacum Creek Sub-Basin.
Project Description: The objective of this study is to assess the effects of potential increases
in ground-water withdrawals and potential decreases in ground-water recharge on ground-
water and surface-water resources in the Chimacum Creek Basin. This study is currently
underway with field work and other data collection occurring this summer.
cJiimacum Creek provides habitat for sa1monids, including species listed under the Endangered
Species Act (ESA), such as summer-run chum salmon (thrcatened), coho salmon (species of
concern), and steelhead (listing as threatened in April 2007). This model will give decision
makers and water-resources managers a quantitative tool to assess the impact of different
water-management options so they can plan for future growth and development in ways
that minimize adverse impacts on Chimacum Creek. Jefferson County, working in
conjunction with the WRIA 17 Watershed Planning Unit, secured funding for the USGS to
evaluate how ground water withdrawals affect surface water in the Chimacum Basin.
Specific objectives are to:
1. Describe natural ground-water recharge for historical, current and possible future climate
conditions and assuming current land-use conditions;
2. Describe effects of current and potential future ground-water withdrawal and recharge
conditions on ground-water levels in the Chimacum Creek Basin and stream flows in
Chimacum CrOOk;
3. Identify which ground-water withdrawal options are expected to minimi7.e impacts on
stream flow in Chimacum Creek under various recharge conditions; and
4. Identify how the understanding of water resources of the Chimacum Creek Basin can be
improved in the future.
The objectives will be met by creating a transient (time-varying) ground-water flow model
for the study area and a combined simulation-optimization modeL The simulation-
optimi7"tion model can be used to directly incorporate specific management goals and
constraints with respect to study objectives 2 and 3 into the modeling process. Water-
management goals and constraints will be identified by Jefferson County and the WRIA 17
Planning Unit in consultation with the USGS.
This project is planned to be completed with further federal and state funds for a total project
cost of$647,500. The total projected state share is $350,000 of which $100,000 has already been
appropriated out of state drought contingency funds. The total projected federal share is
$297,500. The project will be completed by the end of the federal fiscal year 2010 (September
30th, 2010). Tasks completed during this second allocation of state funds, $153,235, are
detailed below. Federal costs will be contributed by the USGS and are not included in the grant
Page 3 of 15
I
""i',>"",;~..",,",ChimacumCreek Ground Wate, ,studyiGrlinf.Nm G<l80023{} , '
","1(.' Between Ecology and JeffersonCounty":l," < '
,':o.~:"-~~':-l
application. Future state costs beyond this second allocation are forecast to be $96,735 and are
subject to funds being appropriated by the legislature in the 2009-2011 biennium,
PROJECf TASKS
Task 1: Admin;~tration:
1.1: Maintain records of all expenditores,
1.2: Share information and progress with the WRIA 17 Planning Unit.
1.3: Coordinate information sharing with USGS from Planning Unit and
County,
1.4: Write and submit quarterly reports and billing.
Deliverable(s):
Due Date(s):
Estimated Cost:
Quarterly Reports and billings.
FY 08: January 30, 2008, and Apri130, 2008.
FY 09: July 31, 2008, October 31, 2008, January 30, 2009, April 30, 2009.
FY 08 Budget: $8,000; FY 09 Budget: $14,985,
Task 2: Evaluation of potential hydrologic effeets of future ground-water withdrawals in
the Chimacum Creek Basin, Jefferson County:
2.1:
2.2:
2.3:
2.4:
2.5:
2.6:
2.7:
2.8:
Deliverable(s):
Due Date(s):
Estimated Cost:
Deliverable(s):
Due Date(s):
Estimated Cost:
Compute/update recharge estimates with Deep Percolation Model (DPM).
Compile existing stream flow data.
Conduct seepage runs in cooperation withWDOE, Jefferson County and
Jefferson County PUD #1. '
Compile and review existing estimates of ground-water withdrawals
Compile and estimate historical and current ground-water withdrawals and
septic system recharge,
Review public record for deep wells drilled since spring 2002 and update
hydrological interpretation, as needed.
Make data from this study publicly available as it is quality-assured
through the USGS National Water Information System and online USGS
Water Data Reports,
Construct ground-water model and calibrate model to steady-state and
transient conditions,
USGS will produce a report to the Planning Unit of progress and
prelim;nAl")' findings. '
June 30, 2008.
$ 44,000.
Presentation by the USGS to the WRlA 17 Planning Unit of progress,
preHminAlJ' findings, data collection and the ground- water model.
June 30, 2009,
$ 86,250.
Page 4 of15
( (
..~t,",,-:..:.;mwnacuin Creek Ground Wait" ,,'tudyGrant-Wi1;,.rnJ800230. .. :,~~;.:',. .'\ ~ ; . . .; '-.~;... . . ...... .
';., . Between Ecology and Jefferson County .,,J.,,, ,~ ~~ '.:i
JEFFERSON COUNTY PUBLIC HEALTH
CHIMACUM CREEK BASIN GROUND WATER STUDY
QUlLCENE-SNOW - WRIA 17
BUDGET
BUDGET BY ELEMENT FY08 FY09 Total
1 SALARIES* $ 5,120 $ 9,590 $ 14,710
2 BENEFITS* $ 1,280 $ 2,398 $ 3,678
3 CONfRACTED SERVICES $ 44,000 $ 86,250 $ 130,250
4 TRAVEL
5 EQUIPMENT
6 SUPPLIES
7 OVERHEAD $ 1,600 $ 2,997 $ 4,597
Totals $ 52,000 $ 101,235 $ 153,235
BUDGET BY TASK FY08 FY09 Total
1 Administration $ 8,000 $ 14,985 $ 22,985
2 Evaluation of hydro effects $ 44,000 $ 86,250 $ 130,250
Totals $ 52,000 $ 101,235 $ 153,235
There is no guarantee that unspent FY 08 funds will carry into FY09. .
Total remaining Watershed Funds for subsequent amendments are subject to pending continued
eligibility and further legislative appropriation. $ 0
Page 5 of15
(
. Chkn:acun1ereekGround'Wate. citudy Grant No. G080ll2e();' 'c,"".'}""
Betv'/eell Ecology'and JeffeIllon County
;,:""1"~.,,.....,. \',; r: ~'\ iJ.'
Estimated Cash Flow Projections
Time Frame
enditure Level
FY 08 Quarter 1 July 2007-S ember 2007
FY 08 Quarter' 2 October 2007-December 2007
FY 08 Quarte! 3 Jan 2008-March 2008
FY 08 Quarter 4 A ril2008-June 2008
FY 09 Quarter I Jul 2008-Se tember 2008
FY 09 Quartt:! 2 October 2008-December 2008
FY 09 Quarter 3 Jan 2009-March 2009
FY 09 Quarter 4 A ril2009-June 2009
$ 17,000
$ 18,000
$ 17,000
$ 25,000
$ 25,000
$ 26,235
$ 25,000
Total $153,235
WORK PRODUCTS
Copies of documents produced by the RECIPIENT, including, quarterly reports, and any work
products developed under this grant shall be sent to the following ECOLOGY address:
Attn: Amy Krause
Washington State Department of Ecology
Shorelands and Environmental Assistance Program
P.O. Box 47600
Olympia, WA 98504-7600
Physical Address:
300 Desmond Drive
Lacey, W A 98503
1. Three (3) copies (2 hard and 1 electronic) of quarterly reports shall be submitted as specified
in Special Terms and Conditions. Quarterly reports may be submitted only electronically
with prior approval from the Ecology Project Officer.
2. Three (3) copies of all work products as specified in the scope of work, unless otherwise
specified. Two hard copies and one electronic copy shall be provided.
Page 6 of15
( (
Chiniac~k.GroUn\i WaietStudyGrantNo. G0800230'J"'~.'.,' .'i'!':;:"
Between Ecology.lii1d Jefferson County ;'
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BUDGET CONDmONS and PAYMENT TERMS
Budget Conditions
Regardless of the number of tasks or elements, Ecology's Fiscal Office will track the
EXPENDITURE BUDGET at the PROJECT COST LEVEL.
A formal amendment is required to increase or decrease the overall project funding or revise the
Scope of Work.
For this grant, 100% of the total grant amount will be paid on a cost-reimbursement basis.
Requests for reimbursement shall be submitted at least quarterly but not more often than once
per month by the RECIPIENT on state invoice voucher forms. Payment requests are to include
at a minimum Form A19-1A ''Invoice Voucher", Form B "Running Budget Snmmll1Y', Form C
"Voucher Support" and Form D "Contractor Participation Report" (if applicable).
Recipients will prepare the billing forms by element of expenditure (salarieslbenefits, travel,
goods/services, etc). Back-up invoices of expenses should be included with the billings.
For the administration of this agreement the RECIPIENT shall follow the "Administrative
Requirements for Ecology Grants and Loans", current edition.
Ecology forms are contained in the "Administrative Guidelines for Ecology Grants and Loans"
and must be nsed for payment requests, otherwise requests will be returned to the RECIPIENT
for submittal on the correct forms. Electronic copies of these forms and the "Adminilltrative
Requirements for Ecology Grants and Loans" ("Yellow Book") are available at Ecology's
websites:
Forms- htto://www.ecv.wa.govlbiblio/9118a.html
Yellow Book- httn:l!www.ecv.wa.govlbiblio/9l18.html
Light Refreshments Light refreshments are an eligible expense in accordance with Ecology's
guidebook:, "Administrative Requirements for Ecology Grants and Loans", current edition.
Payment Terms
ECOLOGY will issue payments of grant funds within 30 days of receipt of properly completed
invoice vouchers and progress reports.
Final payment requests are payable contingent on receipt of the :final products and deliverables of
the grant
Upon completion of the project, unused grant dollars will be returned to the Department of
Ecology for use on other eligible projects.
Page 7 of 15
I
CIlimacmn CreeHltffimdWal'ii Study GtlmtNli. 00800230
Between Ecology arid' Jefferson-COunty
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A written report of activities must accompany all payment requests.
SPECIAL TERMS and CONDmONS
1. DATA STANDARDS AND DATA SHARING
Data sharing and access is an important consideration for grant recipients. Data collected under
grants should be available to secondary nsers and for future comparative analyses. It is a
requirement that grant recipients submit monitoring data to Ecology's Environmental
Information Management (ElM) database at http://www.ecy.wa.gov/eimlto store and
access their data on the Internet. Data is submitted to ElM using ouline data submittal tools
available at: htto:llwww.ecv.wa.gov/eiml. Additionally, grant recipients may choose to develop
their own databases, and these tools also provide a good model for data standards.
Having many stand-alone databases can make data sharing difficult, but steps are being taken at
the national level to improve data sharing. Since 1998 the U.S. Environmental Protection
Agency (EP A) and the States have been working in partnership to improve access to
environmental data. This has lead to the concept of the "Network Node," a place in cyberspace
where environmental data can be uploaded and shared using common data exchange templates.
Washington State has, along with Oregon, Idaho, and Alaska, successfully developed a prototype
Website where environmental data from all four states can be searched and downloaded. It is
known as the Pacific Northwest Water Quality Data Exchange and is available at:
htto:lldea 12.dea.state.or.usIrmwwaxl
2. QUALITY ASSURANCE PROJECT PLAN (QAPP)
IT this project involves the collection of environmental measurement data, the Recipient
will prepare a QAPP plan to ensure the consistent application of quality assurance
principles to the planning and execution of all activities involved in generating this data. It
is highly recommended that projects involving the use of existing environmental data adhere to
these requirements. The plan sha1l be conducted in accordance with ECOLOGY'S Guidelines
and Soecifications for Preparing Quality Assurance Proiect Plans for Environmental Studies.
current edition, (Ecology Publication No.04-03-030). The plan must describe the monitoring and
data quality objectives, procedures, and methodologies which will be used to ensure that all
environmental data generated will meet these requirements. The size and complexity of the plan
should be cost effective and in proportion to the magnitude of the sampling effort. The QAlQC
report shall contain all fourteen elements discussed in the QAPP guidance document. Ecology's
Project Officer sha1l review and approve this plan prior to initiation of work.
Page 8 of 15
.t,..".""
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'. '. CblmacumCreek Ground W8ieI"Smdy.(}1'antNo.G0800230
Between Ecology and Jefferson Comity: '.
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The QAPP will cover the following elements:
. Title page with approvals
. Table of contents and distribution list
. Backlrround
. Proiect Description
. Organization and Schedule
. Qualitv Obiectives
. Samplinu Process Desilm
. Sampling Procedures
. Measurement Procedures
. Qualitv Control
. Data Management
. Audits and reports
. Data verification
. Data UsabilitvAssessment
On-line guidance for these topics is available at:
htto:llwww.ecv.wa.govlbiblio/0403030.html
A OAPP template available for use bv grantees can be found at:
htto:llwww.ecv.wagov/prolrramS/eap/aaldocslOAPPtoollMod2%20Templatelmodule2.pdf
For additional information gO to htto:llwww.ecv.wa.gov/programs/eap/aa
Water samples requiring bench testing shall be analyzed by an environmenta11aboratory
accredited by ECOLOGY. A list of ECOLOGY accredited laboratories and information on
laboratory accreditation is provided on the Environmental Assesament Program website,
currently available at:
Htto:l/www.ecv.wa.gov/prolrramS/eapllabsllabs main.html
<htto:llwww.ecv.wa.gov/programs/eapllabsllabs main.html
3. COORDINATION WITH ECOLOGY'S GEOGRAPmCAL INFORMATION
SYSTEM (GIS)
IF this project involves developing GIS data, the Recipient shall coordinate with Ecology's GIS
office in an effort to promote compatibility and to encourage sharing of geospatial data. To
facilitate data sharing, the Department utilizes the following standards:
Page 9 oflS
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. ChiIIiacum Creek Ground Water Stl.Kiy'6tilll.tNo','G0800230
Between Ecology and Jefferson eoum:y' . '. ..:,
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Vector Import Format
Raster Import Format
Current version
Current Version
NAD 83 HARN
NGVD 88
Lambert Conic Confonnal
W A State Plane Coordin~t.<',.
South
US Survey Feet
+/-40 Feet (1:24,000) minimum accuracy to within
a foot ofilie true North American datum system
ArcExport, DLG and/or DXF, shapefiles
TIFF, BILIBIP, RLC,GRID,ERDAS, SID
ESRI's ARC/INFO
ESRI's ArcView
Horizontal Datum
Vertica1 Datum
Projection System
Coordinate System
Coordinate Zone
Coordinate Units
Accuracy Standard
Whenever possible, ilie Recipient is encouraged to utilize ilie standards listed above when
compiling data. To discuss ilie usage of oilier standards, please contact Jerry Franklin at 360
407-7470; Fax: 360 407-6902; E-Mail: jfra46 1 (a2ecv.wa.gOV or John Tooley at 360-407-6418;
E-Mail: jto0461@.ecv.wa.govforfurtherdatasharingand compatibility infonnation.
The Recipient shall submit copies to Ecology's Project Officer wi1h complete documentation as
it relates to all digital data, GIS coverages, shape files, related tables and map products.
4. STATE ENVIRONMENTAL POLICY ACT (SEP A)
Grant recipients are expected to consider ilie necessity of a SEP A process in ilie early stages of
planning or scope development. Please contact your project officer for assistance.
5. IDENTIFICATION OF PROJECT MATERIALS
All reports, maps, and oilier documents produced by ilie RECIPIENT, as part of this grant shall
be identified as such. All items will be marked on ilie front cover or title page, or in ilie case of
maps, ilie block iliat contains ilie name ofilie Government unit or ECOLOGY wiili 1) ilie name
ofilie RECIPIENT; 2) ECOLOGY'S grant number; 3) Project Title; and 4) date ofilie report.
Also, an acknowledgment of ilie source of funding, as appropriate, will be included.
6. PUBLICATIONS AND BROCHURES
Any publications or brochures required as a product of iliis agreement shall be bound and
confonn to minimum standards of size, 816" x 11" white, recycled paper. Photos, illustrations,
and graphs must be of reproducible quality. The RECIPIENT shall comply wiili any additional
gpecifications as may be outlined in ilie Scope of Work or confirmed in writing between
ECOLOGY and ilie RECIPIENT. The RECIPIENT is encouraged to implement sustainable
practices where and when possible.
Page 100f15
I
'!t'~.""'" , .,;Clilinacmn. Creek Ground Water Study Grant~o,~800-230
;, ,Between Ecology and Jefferson County . : '0. .,.
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7. DOCUMENTS
The RECIPIENT shall provide ECOLOGY with a minimum oftbree (3) copies of all documents
produced under the terms of this grant unless otherwise specified. Two hard copies and one
electronic copy should be provided.
8. PROJECT COMPLETION REQUIREMENTS
On completion of the project, the RECIPIENT shall submit the following information and
materials to ECOLOGY:
8A. Proiect Completion Report: The purpose of this report is to document that the project and
each of its elements bas been completed. Four (4) hard copies and one (1) electronic copy
of a "Project Completion Report" are required as follows:
(1) Summary Account - The Completion Report must include a brief summary
account of the work accomplished under the grant with respect to each of the
surveys, studies, plans, and other tasks listed in the grant or any amendments to that
grant It is also to include a notation of the exhibit or portion thereof containing the
product of that work task.
(2) Reports. Maps. Plans. Exln"bits. Etc. - The Completion Report must include a list
of all reports, maps, plans, and other documents prepared under this grant, indicat-
ing for each whether it is in published or unpublished form as defined in the grant.
8B. Graphic Record Alternative: With respect to models and published maps and plans,
such as aerial maps, maps, and plans which are colored or are too large to fold compactly,
photographs or copies may be submitted instead of the actual maps, models or plans. These
photographs or copies need to be 8" x 10" or larger and may be either in color or black and
white, whichever is necessary to show the content of the map, model or plan. Each such
photograph or copy shall be legibly identified as to the title and scale of the original
document, the municipality, or area covered, and the report or study to which it relates, and
shall contain a notation of the place where the original is located.
8C. Transmittal of Maps . Plans. Etc.: The title, the grants number, the municipality or
county, and the report or study to which each map and plan relates shall be indicated on the
outside top fold of such map and plan. All maps and plans transmitted shall be folded to the
size of the report project
8D. Data Documentation and Submittal: Upon grant completion, all dara and data
documentation are to be submitted in accordance with the previously provided formats and
standards, or in formats as previously negotiated in a formal agreement between
ECOLOGY and the RECIPIENT.
8E. The Proiect Completion Report must'be submitted with the Final Payment Request and
follow the format provided by ECOLOGY. Final payment will not be made without the
Project Completion Report.
Page 11 of 15
(
.,,,':€hiniactoli..€re~k Ground water Study GrlmtNo. GOl100230 '..(,'..
Between Ecology and Jefferson County . ,
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9. ACCESS TO RECORDS AND RIGHT TO AUDIT
9A. The RECIPIENT agrees that the Auditor for the State of Washington shall, until the
expiration of three (3) years after expenditure of funds under this grant, have access to and
the right to examine any cfuectly pertinent books, documents, papers, and records of the
RECIPIENT involving transactions related to this grant. The RECIPIENT agrees to include
the substance of this paragraph into all grants and subcontracts payable from contract funds
in whole or in part.
9B. The RECIPIENT agrees that payment(s) made under this grant shall be subject to
reduction for amounts charged thereto which are found after audit examination not to
constitute allowable costs under this grant. The RECIPIENT shall refund by check payable
to ECOLOGY the amount of such reduction of payments under completed or terminated
grants.
10. MAINTENANCE OF RECORDS
All required records shall be maintained until a state audit is completed and all questions arising
there from are resolved, or three (3) years after completion of a project, whichever is sooner.
11. MINORITY AND WOMEN'S BUSINESS (MWBE) PARTICIPATION
The RECIPIENT agrees to solicit and recruit, to the maximum extent possible, certified
minority-owned (MBE) and women-owned (WBE) businesses in purchases and contracts
initiated after the effective date of this Agreement.
In the absence of more stringent goals established by the RECIPIENT's jurisdiction, the
RECIPIENT agrees to utilize the ECOLOGY'S goals for minority- and women-owned business
participation in all bid packages, request for proposals, and purchase orders. These goals are
expressed as a percentage of the total dollars available for the purchase or contract and are as
follows:
ConstructionlPublic Works
Architecture/Engineering
Purchased Goods
Purchased Services
Professional Services
10% MBE
10% MBE
8% MBE
10% MBE
10% MBE
6%WBE
6%WBE
4%WBE
4%WBE
4%WBE
Meeting these goals is voluntary and no contract award or rejection shall be made based on
achievement or non-achievement of the goals. Achievement of the goals is encouraged,
however, and the RECIPIENT and ALL prospective bidders or persons submitting qualifications
shall take the following affirmative steps in any procurement initiated after the effective date of
this Agreement:
a) Include qualified minority and women's businesses on solicitation lists.
Page 120f15
(
~(i)reekGr6und Water Study Grant No. G0800230!"f',,'" ;,':''''.. '..
Between'Ecology lInd Jefferson'County '!.
.~I;!.;r,.':',"":f'.:~.')"
b)' Assure that qualified minority and women's businesses are solicited whenever they are
potentia! sources of services or supplies.
c) Divide the total requirements, when economica1Iy feasible, into sma!ler tasks or
quantities, to permit maximum participation by qualified minority and women's
businesses.
d) Establish delivery schedules, where work requirements permit, which will encourage
participation of qualified minority and women's businesses.
e) Use the services and assistance of the State Office of Minority and Women's Business
Enterprises (OMWBE) and the Office of Minority Business Enterprises of the U.S.
Department of Commerce, as appropriate.
By signing this Agreement, the RECIPIENT certifies that the above steps were, or will be
followed. Any contractor engaged by the RECIPIENT under this agreement shall be required to
follow the above five affirmative steps in the award of any subcontract(s).
The RECIPIENT shall report to ECOLOGY at the time of submitting each invoice, on forms
provided by ECOLOGY, payments made to qualified firms. The report will address:
a. Name and state OMWBE certification number of any qualified firm receiving funds under
the voucher, including any sub-and/or sub-subcontractors.
b. The total dollar amount paid to qualified firms under this invoice.
12. SELECTION OF CONTRACfORS
It will be the responsibility of the Recipient to insure that any and all subs comply with the terms
and conditions of this agreement and that the State of Washington is named as an express third-
party beneficiary of such subcontracts with full rights as such.
13. FINANCIAL GUIDELINES
The RECIPIENT shall comply with ECOLOGY'S current edition of the n Administrative
Requirements for Ecology Grants and Loans.>> The RECIPIENT shall be responsible for
maintaining appropriate financial records throughout the life of the project and in accordance
with these guidelines.
14. PAYMENT REQUESTS
Payment will be made to the RECIPIENT for the grant amount upon execution of the grant
agreement and receipt of a signed Invoice Voucher (A19-lA).
Complete backup documents (to include but not limited to all invoiced costs, time sheets [signed
and dated by both employee and supervisor], etc. MUST be maintained by the RECIPIENT.
These expenses will be kept in grant files according to budget task for a period of three years
after project completion and made available at any time for inspection by ECOLOGY.
Page 13 of 15
(
Cbimacum Cnl;jk-Grourid.Water StUdy Gnmt No. G0800230
Between EcologytandJe~n County .
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15. QUARTERLY REPORTING
The RECIPIENT must send quarterly progress and financial reports, including current
expenditures to ECOLOGY.
Quarterly reports shall cover the periods and be due with 30 days following the end of the
quarter, according to the following schedule, regardless of the grant effective date:
Date Quarterl
A ril30
July 30*schedule may
October 30
January 30
with fiscal ear closing
Quarterly reports shall convey essential information in a simple, concise manner through the use
ofbulleted snmmAry statements, lists, and tables and include the following:
1. A description of work performed during the quarter
2. Status of project schedule
3. Financial and funds disbursement ststus
4. Personnel changes
5. Any difficulties encountered during the quarter.
6. Cash Flow Estimate
ECOLOGY reserves the right to terminate this agreement, as specified in paragraph K.l. of the
General Terms and Conditions, for:
1. Failure to comply with quarterly reporting requirements, and
2. Failure to demonstrate satisfactory progress on elements andlor tasks as described in
the Scope of Work.
16. AMENDMENTS
A "letter" amendment is a written request by the RECIPIENT to 1) redistribute funds among
budget elements or fund shares; or 2) extend the project completion and expiration dates.
A formal amendment is required for any change to the scope of work or an increase to the total
eligible project cost and is signed by both parties.
Amendments are not required for administrative adjustments such as changes in telephone
numbers, addresses, project officers, supervisors, or contact persons for Ecology or the recipient.
The recipient must still notify Ecology of these changes.
Page 14 of15
""i~.i.'t;...\;.
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Chimacum Creek GroUlld>W!ltel.-Stlidy.GrantNo. 00800230
Between Ecology and Jefferson.County.
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17. FAILURE TO COMMENCE WORK
In the event the RECIPIENT fails to commence work on the project funded herein within four
months after the effective date of the grant agreement, or by any date mutually agreed upon in
writing for commencement of work, ECOLOGY reserves the right to terminate this agreement
18. GRANT CLOSEOUT
All products for this project shall be submitted to ECOLOGY on or before June 30, 2009, or
otherwise specified in the Scope of Work.
19. ALL WRITINGS CONTAINED HEREIN
This agreement, the appended "General Terms and Conditions", and ECOLOGY'S current
edition of "Adm;ni..uutive Requirements for Ecology Grants and Loans", contains the entire
understanding between the parties, and there are no other understandings or representations
except those set forth or incorporated by reference herein.
No subsequent modification(s) or amendments to this agreement shal1 be of any force or effect
unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY and
made a part of this agreement
STATE OF WASHINGTON
DEPAR1MENT OF ECOLOGY
Gohre IvP
Program Manager
Shorelands Environmental Assistance Program
/2;/1l"'1-
Date
JEFFERSON COUNTY PUBLIC HEALTII
at;]Jf/ 12//(j / () 7
~L!e>m _
Jefferson County
Board of County Commissioners
Approved as to form only
Assistant Attorney General
Federal ill Number:
91-6001322
Approved as to form only:
111 \\Q )01--
Page 15 of 15