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HomeMy WebLinkAbout032811_ca11 --ON' ,~~..:J.~, C,Q"", .ff;!., \'!l. (... ~. .~I-<:i \~~4.: , 1$!!n>1Q~~ Consent Agenda JEFFERSON COUNTY PUBLIC HEALTH 615 Sheridan Street. Port Townsend. Weshington . 98368 www.Jeffersoncountypubllchealth.org March 4, 2011 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Jean Baldwin, Director DATE: \"YLa-vu, 2.~ I 20 II SUBJECT: Professional ServIces Agreement - Stacie Reid for Board of Health Mlnutesi January 1, 2011 - December 31, 2013i $2,500 per calendar year STATEMENT OF ISSUE: Jefferson County Public Health, Is requesting Board approval of the Professional Services Agreement - Stacie Reid for Board of Health Minutes; January 1, 2011 - December 31, 2013; $2,500 per calendar year ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: This professional services agreement provides for detailed minute taking and recording for the Jefferson County Board of Health. The contractor wlll prepare detailed draft minutes and revise as directed by the Board of Health. The minutes wlll be electronically delivered to JCPH staff along with an audio file of the months meeting. A constant Increase In workload, for current staff, continues to make It necessary to contract these services to meet the critical response time required for monthly meeting preparation. FISCAL IMPACT/COST BENEFIT ANALYSIS: This contract Is funded by the County General Fund. COMMUNITY HEALTH DEVELOPMENTAL DISABILITIES MAIN: (360) 385-9400 FAX: (360) 385-9401 PUBLIC HEALTH AlWAYS WORKmG FOR A SAFER AND HWTHIER COMMUHITY ENVIRONMENTAL HEALTH WATER QUALITY MAIN: (360)385-9444 FAX: (360) 379-4487 Consent Agenda RECOMMENDATION: JCPH management request approval of the Professional Services Agreement - Stacie Reid for Board of Health Minutes; January 1, 2011 - December 31, 201i; $2,500 per calendar year *~ Date PROFESSIONAL SERVICES AGREEMENT Between JEFFERSON COUNTY And Stacie Reid This Agreement is entered into between the County of Jefferson, a municipal corporation, hereinafter referred to as "the County" and Stacie Reid hereinafter referred to as "the Contractor" in consideration of the mutual benefits, terms, and conditions hereinafter specified. Section 1. Section 2. Section 3. Section 4. Desimation The County, on behalf of the Jefferson County Public Health, acting in compliance under the Contract with Stacie Reid in agreement with the terms and conditions of the Statement of Work hereby contracts with the Contractor who will perform duties as described in Exhibit A. Term This Agreement shall commence on January 1,2011 and continues through December 31,2013 unless terminated as provided herein. The agreement may be extended beyond December 31, 2013 upon mutual written consent of the County and the Contractor. Scone of Al!I"eement The Contractor agrees to perform the services, identified on Exhibit A. A. The Contractor supports the Jefferson County Public Health department program goals and objectives. B. The specific duties of the Contractor are outlined in Exhibit A. C. The Contractor shall provide reporting detailed in Section 10. Comnensation The Contractor shall be paid by the County for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Contractor shall be invoiced at the rate of $25 per hour, which includes set-up and travel time for meetings out of the City of Port Townsend. This .contract shall not exceed $2,500.00 per calendar year for these services without a written amendment signed by both parties to this Agreement. B. The Contractor may submit invoices to the County for work completed to date. The County will review such invoices, and upon approval thereof, payment will be made to the Contractor in the amount approved. Stacie Reid - BOH Minutes '. Section 5. Section 6. C. County will make final payment of any balance due the Contractor promptly upon its ascertainment and verification after the completion of the work under this Agreement and its acceptance by the County. D. Contractor records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and state for a period of six (6) years after final payments. Copies shall be made available upon request. E. Ownership and use of documents. The Contractor acknowledges and agrees that any and all work product directly connected and/or associated with the services rendered hereunder, including but not limited to all documents, drawings, specifications, writings, samples, reports, pictures and the like which the Contractor drafts, makes, conceives, develops in the performance of the service hereunder, either solely and/or jointly with the County shall be the sole and exclusive property of the County. The Contractor further acknowledges that such material shall be considered work for hire and the Contractor acknowledges the County's sole and exclusive right to such copyright, patent, trademarks, trade names and other intellectual property right claims for said materials. Other materials produced by the Contractor in connection with the services rendered under this agreement shall be the property of the County whether the projects for which they are made are executed or not. The Contractor shall be permitted to retain copies, including reproducible copies, of drawings, writings, samples, reports, and specifications for information, reference, and use in connection with Contractor endeavors. The Contractor agrees not to publish, submit for publication, display or otherwise use said material for any reason whatsoever, without the express written consent of the County. Comnliance with laws The Contractor shall, in performing the services contemplated by this agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. Contractor will properly dispose of any information, which is no longer needed or has been converted to another media. Jefferson County Public Health may audit Contractor's access to and use of confidential information at any time or on an ongoing basis. Indemnification The Contractor shall indemnify, defend and hold harmless the County, its officers, agents and employees, from and against any and all claims, lawsuits, demands for money damages, losses or liability, or any portion thereof, including attorney's fees and costs, arising from any injury to person or persons (including the death or injury of the Contractor or damage to personal property) if said injury or damage was caused by the negligent acts or omissions of the Contractor. Staoie Reid - BOH Minutes 2 Section 7. Insurance The Contractor shall obtain and keep in force during the terms of the Agreement, or as otherwise required A. The Contractor shall participate in the Worker's Compensation and Employer's Liability Insurance Program as may be required by the State of Washington. B. Contractor shall provide proof of automobile liability insurance in the amount of not less than $100,000 single limit, $300,000 per occurrence. Contractor shall provide proof of insurance to the County in care of Contract Administrator, at the Jefferson County Public Health, 615 Sheridan St., Port Townsend, W A 98368 prior to commencing employment. Section 8. Independence The Contractor and the County agree that the Contractor is an independent Contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. The Contractor shall not be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to employee. Section 9. Assitroments and Subcontractinl!: The Contractor shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Section 10. Reportinl!: The Contractor will provide an invoice to the County for payment for services rendered monthly. This invoice shall contain the hours worked in relationship to the tasks identified in Exhibit A. The invoice represents a report and shall be submitted to Jefferson County Public Health in care of the Financial Manager, 615 Sheridan Street, Port Townsend, W A 98368. Section 11. Termination A. The County reserves the right to terminate this contract in whole or in part, without prior written notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event of termination under this clause, the County shall be liable for only payment for services rendered prior to the effective date of termination. B. This Agreement may also be terminated as provided below: 1. With 14 days' notice by the Board of County Commissioners (or their designate) for non-performance of the specific job duties listed in Exhibit Stacie Reid - BOH Minutes 3 A. Contractor may cure the default or non-performance during the 14 days that notice of termination is pending. 2. With 14 days' notice by the Contractor by voluntary resignation. Section 12. Modification This Professional Services Agreement may be modified at any time by written agreement of all parties Section 13. Inte!mlted Al!'reement This Agreement together with attachments or addenda represents the entire and integrated agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral, between the parties. This Agreement may be amended only by written instrument signed by both County and Contractor. Approved this day of BOARD OF COUNTY COMMISSIONERS ffiFFERSON COUNTY, WASHINGTON ,2011. . ___...,...00..-----...--- __......_~.___,_._-"'" ll)proved as t) form 0111./: 318)11 . Oft~~ ATTEST: Clerk of the Board Stacie Reid - BOH Minutes 4 , ~.. '. EXHIBIT A STATEMENT OF WORK Stacie Reid I. WORKSTATEMENT Contractor shall perform the following duties to the satisfaction of Jefferson County Public Health. Attend Jefferson County Board of Health meetings, make an audio recording of each meeting, and prepare detailed draft minutes. Draft minutes will be revised if necessary as directed by the Board of Health. The draft minutes will be electronically delivered to staff within 14 days. Minutes will be formatted in MS Word and of a quality consistent with prior Board of Health minutes. The contractor will supply a CD or cassette tape of recorded audio files to Jefferson County Public Health staff each month. Stacie Reid - SOH Minutes 5