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Home My WebLink AboutBHC Consultants, LLC Agreement 3 - 042726J E F F E R S O N C O U N T Y B O A R D O F C O U N T Y C O M M IS S IO N E R S C O N SEN T AGEN D A REQ U EST T O : F R O M : D A T E : R E : Board of Commissioners Josh Peters, County Administrator Chelsea Pronovost, Administrative Services Manager, DCD Jeremy Williarnmee, Director, DCD April 27, 2026 Contract supplemental 3 for on-call Building Services Consultant (PSA) ST A T E M E N T O F lSSU E : The Department of Community Development (DCD) has received a proposed contract amendment from BHC to update their fee schedule and review timelines for on-call plan review, inspection, and Building Official services. While these services have historically supported reduced departmental capacity, DCD has recently increased its ability to perform plan review in- house. As a result, the use of third-party review services is expected to decrease, with Bl IC continuing to serve in a supplemental, on-call role as needed. A N A L Y SIS : DCD has recently developed in-house plan review capacity, supported by a staff member who has achieved Plans Examiner certification. This added capacity is expected to positively impact revenue retention and reduce reliance on third-party review services. However, due to workload variability and the breadth of responsibilities assigned to existing staff, the department may still require outside plan review and Building Official services on an as-needed basis. The proposed amendment reflects updates initiated by BHC, including adjustments to their fee structure and review timclines. While certain rates are increasing, DCD anticipates minimal overall impact due to the reduced volume of work expected to be routed to external review. There is no change to the existing contract's not-to-exceed amount of $175,000, as established under Supplement No. 2. Remaining contract capacity is sufficient to support anticipated needs. F IS C A L IM P A C T : These services continue to be funded through building permit fees and do not require General Fund support. With increased in-house plan review capacity, DCD expects to retain a greater share of plan review revenue, reducing reliance on contracted services. W hile the pro p o sed am en d m ent in clu des increases to B I-I C 's fe e stru cture, the anticipated red uctio n in ex tern all y ro u ted review s is ex p ected to lim it the ov era ll fi scal im pact. C ontra cted services w ill co n tin u e to be used on an as-needed basis, w ith rem aining plan review fe es sup portin g ad m in istra tiv e fu nctio ns such as perm it ro u tin g , co n sult ant coordination, and case m anagem ent. T here is no ch an g e to the ex istin g co ntra ct's no t-to -exceed am o u nt. RECOMMENDATION: D C D reco m m end s B oard ap p ro val of Supplem ent N o. 3 to the Pro fe ssional Services A greem ent w ith B I-I C to update fe e sch ed ules and rev iew tim eli n es, and to m aintain on-call support fo r plan review , in spectio n , and B uildin g O ffi cial serv ices as need ed. REVIEWED BY: lf (~r{J-k D ate CONTRA CT REVI EW FORM (INSTRUCTIONS ARE ON THE NEXT PAGE) Clear Form CONTRACT WITH: BHC Consultants LLC Contract No: 2023-DCD-BHC SUPP 3 ___________________ .....::....::..:..:..:..:...:.:...:....:....:..._::....;__ _ Contract For: On-Call Building Services Consultant Term: Through August 31,2028 COUNTY DEPARTMENT: Department or community Development Contact Person: Contact Phone: Contact email: Chelsea Pronovost 360-379-4494 cpronovost@co.jefferson.wa.us AMOUNT: $175,ooo --------------- Revenue: $175,ooo -------- Expenditure: $175,ooo -------- Matching Funds Required: Sources(s) of Matching Funds Fund# Munis Org/Obj APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMP CERTIFIED: [!] N/A:D PROCESS: Exempt from Bid Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFPorRFQ Other: _ WITH .JCC 3.55.080 AND CHAPTER 42.23 RCW. y /111lw ate STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, ST ATE, OR LOCAL AGENCY. CERTIFIED: ~ N/A: □ Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2026. Reviewed and approved by JBL on 04-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR AP PROV AL O rg a n iz atio n an d A d d ress Supplemental Agreement Number 3 BHC Consultants LLC 950 Pacifica Ave. STE 905 Tacoma. WA 98402 Agreement Number 2023DCD-BHC Phone Project Title (360 )227-9643 Professional Services Agreement for On-Call Original Contract Current Contract Estimated Contract Review, Inspection & Building Official Services Not to Exceed: Balance: Supplement: $175,000 $95.907.45 N/A Descriotion Supplement No. 3 to the Professional Services Agreement for on-call review, inspection, and Building Official services primarily updates BHC's review timefrarnes (Exhibit A, Section 2(1-1)),lump sum fees (Exhibit A, Section 3), and adds their hourly labor rate schedule (Exhibit 8). Re-review timelines for single-family homes are reduced to 7 working days, and initial commercial plan reviews are set at 15-30 working days. The supplement also increases BHC's lump sum plan review rates, representing an overall increase of approximately 3%-10%, depending on the project, and raises the partial plan review rate from 50% to 75% of the collected plan review fee. The Local Agency of .Jefferson County desires to supplement the agreement entered into with BHC Consultants LLC , executed on August 21, 2023 and identified as Agreement No. 2023 DCD-BHC Pro[essionul Services Contract /i)r On cull Plan review and Inspection services All provisions in the basic Professional Services Contract, dated August 21, 2023, and supplementals I and 2 remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Exhibit A, Section 2, Process, Subsection H is hereby changed to read as follows: BHC will conduct the initial review, request revisions or additional information, and will either indicate compliance or non-compliance with the code(s) against which it was checked and notify the County. If the plans are still not as required, the County, or BHC at the direction of the County. will contact the applicant with additional revision requests within the time frames specified below unless negotiated otherwise: Project Type* Single-Family Multi-Family Commercial Initial Review IO working days I 5 - 20 working days 15 - 30 working days Re-Review 7 working days IO working days 15 working days *Timelines are subject to change related to applicable County rules, regulations and RCWs as amended and as mutually agreed upon. s ection ' an evrew ees, 1s rere >Y c ange to rea as· o ows: Lump Sum/Fixed Fee Percentage of Plan Review Fee Collected by the Commercial am/ Multi-Famil'I!, Proiects County Valuation $2,000,000 To Valuation< $2,000,000 $5,000,000 Full Plan Review 78% 72% 3 Pl R . F . I b h d d fi II Page I of 3 Partial Plan Review 70% (structural only or non-structural only) 60% Valuation $5,000,001 to Valuation $10,000,001 and up $10,000,000 Full Plan Review 65% 55% Partial Plan Review 50% (structural only or non-structural only) 40% New Single-Famib,!. Proiects Full Plan Review 80% of Plan Review Fee Partial Plan Review 75% of Plan Review Fee (structural only or non-structural only) Exhibit B, Labor Rate Schedule, changes the previous labor rate schedule to the following: Classification Building Inspector, Combination Building Official/ Inspections (Director/Assistant Manager) Plans Examiner - non-structural Fire Code and Sprinkler (FPE) Review Structural Plan Review (QA/QC) Senior Structural Plan Review (Senior Engineer) Structural Plan Review (Staff Engineer) Electrical Plan Review (QA/QC) Electrical Plan Review (Senior Engineer) Electrical Plan Review (Staff Engineer) Electrical Plans Examiner (not Engineer) Electrical Inspector Civil/Site Plan Review (QA/QC) Civil/Site Plan Review (Senior Engineer) Civil/Site Plan Review (Staff Engineer) Civil/Site Inspector (Professional Engineer) Civil/Site Inspector Administration Assistance *Labor rates will be adjusted annually on January 1 * Hourly Rate $L60 $220 $190 $180 $270 $260 $190 $270 $255 $190 $170 $160 $270 $260 $190 $180 $170 $140 Page 2 of3 11 Signatures indicate agreement to the changes as stated in this SLipplement#3 to the Professional Services Contract for_On Call Plan review and Inspection Services. DATED this a27 day of Apsil 20 4. ZC. JEFFERSON COUNTY WASHINGTON BHC Consultants LLC. • Board of County Commissioners Jefferson County Washington "'Digilal'Iy signed by James R Gross,PE E=jim.9mss@bh .com, • 14pI - / /•' 0U PNresidenitcwnsultantsON=•James R Gross, PE' B By: __Date_2026.043014:36:31-0TW' eg Brotherton, Chair Title: President Heidi Eisenhour, Commissioner I By. Date: 4/30/2026 Heather dley-Nollette, Commissioner sto,,,,i!•It•111,,,,,,I, ?Ai SEAL: /4"...c..„:•0•"t'2,*61S, ..°C.•/S cn : 81.8:4e, ATTEST: ,„,'",,,,e411 A'SH"N,,•`•••` E\O G (27/ Car y Gallaway, CMC v Date Cler o the Board Approved as to form only: • _ 4-16-2026- 1 emiah Luther Date Deputy Prosecuting Attorney Page 3 oi'3 EXHIBIT A SCOPE OF SERVICES Jefferson County Building Code Compliance On-Call Full Services 1. Plan Review Jefferson County (County) will determine which plans and building permit applications will be reviewed by BHC Consultants, LLC (BHC). BHC will review such plans submitted with building permit applications for structural and non-structural code compliance in accordance with the currently adopted construction codes and as amended by the State of Washington and the County, except that BHC will confer with the County Building Official and/or their agent on any portion of the review that specifically requires the approval of the Building Official as specified in the code(s). A. The services to be performed by BHC shall be specified in a Letter of Authorization issued by the County for each set of plans and permit application. B. BHC will not design for applicants, make any structural changes on the plans, or make any changes that directly contradict other information on the plans. C. Reviews shall be conducted by BHC and under direction of BHC staff and subconsultants. D. If corrections, revisions, or additions are required, BHC will write a comment letter addressed to the applicant. The County, or BHC at the direction of the County, will provide the comment letter, along with any additional County requirements to the applicant. The comment letter will indicate to the applicant that they are required to submit the corrections, revisions, or additions once addressed, to BHC per the submittal requirements and/or guideline checklists for the permit type under review. E. When the plans and applications are consistent with the County codes and standards, BHC will indicate that the plans and applications have been reviewed and found to be in substantial compliance with applicable construction codes and ordinances. The reviewer's name and date of compliance will be affixed to each sheet of the required electronic submittal documents. In the event electronic submittal documents are not available, up to two (2) sets of drawings (as provided by the applicant) including the cover sheet, will be stamped in the same manner and provided back to the County. F. Full plan reviews will include structural, non-structural, accessibility, energy, and ventilation requirements as applicable. Partial plan reviews will be indicated herein as either structural or non- structural or as mutually agreed upon. Initial reviews shall be within the timelines identified in Section 2 below. 2. Process A. The County reserves the right to determine the process and method of work by BHC. At its sole discretion, the County will determine if it wishes to contract with BHC on a time and materials basis or a percentage basis and as mutually agreed upon by the County and BHC. Labor rates for time and materials basis are shown in Exhibit 8. Jefferson County February 2026 On-Call Full Services bhcconsultants. com B. Work will not be initiated until a signed contract, task order, or work order has been received by BHC. C. The County will notify BHC in writing which plans and applications are to be reviewed by BHC. D. The County will intake, track, and process the permit applications and all revisions per current building and permit administration procedures through in-house platforms. BHC will conduct its services on electronic plans and applications, unless otherwise specified by the County. E. Electronic application submittal, review, and approval will be coordinated by the County through the County platform. BHC will identify its staff who will have user access to and participate in the County platform. All submittal materials from applicants shall be PDF or other compatible file type to perform electronic review. F. For transmission of application materials received through the County's in-house platform, electronic files between the County and BHC will be via a file transfer method such as a SharePoint file link, FTP link, cloud-based file link or similar. BHC utilizes a SharePoint system and can provide the means of file transfer. The County application materials will generally be available within the County's in-house platform and will not require file transfer from BHC back to the County. BHC will perform reviews and coordination using Bluebeam Revu, PDFs, and Microsoft Word documents. Email file transmission may be used at the discretion of BHC and County staff. G. For transportation of non-electronic documents (paper copies), the County will be responsible for the transportation and costs associated with providing BHC the documents and the return of the permit review documents back to the County. H. BHC will conduct the initial review, request revisions or additional information, and will either indicate compliance or non-compliance with the code(s) against which it was checked and notify the County. If the plans are still not as required, the County, or BHC at the direction of the County, will contact the applicant with additional revision requests within the time frames specified below unless negotiated otherwise: Project Type* Initial Review Re-Review Single-Family 10 working days 7 working days Multi-Family 15 - 20 working days 10 working days Commercial 15 - 30 working days 15 working days "limelines are subject to change related to applicable County rules, regulations and RCWs as amended and as mutually agreed upon. I. The review timelines set forth above may be revised for any given project, upon written consent of both the County and BHC. 3. Plan Review Fees The following fee determination criteria is intended to include the review of plans sent ta BHC for review and approval. The reviews will typically be for new construction, substantial remodel, and alterations of bath residential and commercial structures. Incidental over-the-counter plan review performed by BHC staff while an-site at the County will be included as part of the daily tasks performed at the hourly rate identified in the Labar Rate Schedule. Jefferson County February 2026 2 On-Call Full Services bhcconsultants. com LUMP SUM: The County shall pay BHC a lump-sum fee for performing an initial review and one (1) recheck for each project. The fee shall be based on a percentage of the plan review fee as tabulated below or as mutually agreed upon between the County and BHC. The plan review fee shall be based on the fees charged by County resolution. At the request of the County and in concurrence by BHC, plan review fees may be determined to be charged at the hourly rates as identified in the Labor Rate Schedule as opposed to the following "fixed fee" rates: Lump Sum/Fixed Fee Percentage of Plan Review Commercial and Multi-Famil'l, Projects Fee Collected by the County Valuation $2,000,000 Valuation < $2,000,000 To $5,000,000 Full Plan Review 78% 72% Partial Plan Review 70% 60% (structural only or non-structural only) Valuation $5,000,001 to Valuation $10,000,001 $10,000,000 and up Full Plan Review 65% 55% Partial Plan Review 50% 40% (structural only or non-structural only) New Sing,le-Famil'l, Projects Full Plan Review 80% of Plan Review Fee Partial Plan Review 75% of Plan Review Fee (structural only or non-structural only) A. Non-Residential: (Commercial and Multi-Family Projects) i. Full Plan Review: Includes structural, non-structural Fire and Life Safety, Mechanical (IMC), Plumbing (UPC), Barrier Free ADA accessibility, State Energy Code, and applicable items in the County's Municipal Code when issued as a part of a combination building permit. ii. Partial Plan Review: Will consist of one ( 1) of the following: • International Building Code (IBC) non-structural Fire and Life Safety including Mechanical/Plumbing, Barrier Free ADA accessibility, and State Energy Code, when issued as a part of a combination building permit. -OR- • IBC Structural ONLY. iii. Mechanical/Plumbing: (issued as a separate permit or deferred submittal) Will be charged hourly at the Plan Review rate as identified in the Labor Rate Schedule. Jefferson County February 2026 3 On-Call Full Services bhcconsultants. com iv. Electrical Plan Review: Will be charged hourly at the Electrical Plan Review rate as identified in the Labor Rate Schedule. v. Small Works Projects: Will be charged hourly at the Plan Review rate as identified in the Labor Rate Schedule. (i.e., signage, pole sign, billboard, cell tower, retaining wall, dock, garbage enclosure, envelope change, bridge, small interior remodel/ Tl, mezzanine add or alteration, fire damage, misc. repairs, re-roof, etc.) BHC will coordinate at the time of intake of the project if the project falls within this category. vi. Civil/Site Plan Review: Will be charged hourly at the Civil/Site Plan Review rate as identified in the Labor Rate Schedule. When substantial revisions occur to previously reviewed and /or approved plans, additional fees shall be charged at the hourly rates shown in Labor Rate Schedule. vii. Fire Code, Fire Sprinkler, Fire Alarm: Will be charged hourly at the Fire Code and Sprinkler (FPE) Review rate as identified in the Labor Rate Schedule. B. Residential: (New Single-Family Projects) i. Full Plan Review: Includes structural, non-structural Fire and Life Safety, Mechanical, Plumbing, State Energy Code, and applicable items in the County's Municipal Code, when issued as a part of a combination building permit. ii. Partial Plan Review: Will consist of one ( 1) of the following: • International Residential Code (IRC) non-structural Fire and Life Safety including Mechanical/Plumbing, and State Energy code when issued as a part of a combination building permit -OR- • IRC / IBC Structural ONLY. iii. Small Works Projects: Will be charged hourly at the Plan Review rate as identified in the Labor Rate Schedule. (i.e., remodel, addition, deck, porch, small garage, accessory buildings (non-ADU), car port, retaining walls, dock, envelope change, kitchen or bath remodel, garage conversion, fire damage, misc. repairs, re-roof, etc.) BHC will coordinate at the time of intake of the project if the project falls within this category. C Exhibit B Labor Rate Schedule will be utilized for all hourly fees unless negotiated otherwise between BHC and the County. D. Lump Sum/Fixed Fee plan review includes the initial plan review plus one (1) recheck. When substantial revisions occur to previously reviewed and /or approved plans, additional fees shall be charged at the hourly rates identified in the Labor Rate Schedule. Jefferson County February 2026 4 On-Call Full Services bhcconsultants. com E. All reviews beyond the initial plan review fee and recheck as identified above due to non-responded items or otherwise, shall have additional fees charged at the hourly rates identified in the Labor Rate Schedule F. Expedited plan review services are available upon request. Fee is negotiated based on timeline requested at a rate of 150% to 200% of the hourly rates identified in the Labor Rate Schedule or as negotiated otherwise. Once the fee is negotiated, the County shall inform the applicant of the fee ahead of the notice to proceed. Billing for authorized expedited services will be identified in the statement further described below. G. A joint BHC plan review and County split review option may be negotiated prior to the start of the plan review. 4. Building Inspection Services BHC will provide a certified building inspector, certified building official, or certified electrical inspector (for electrical inspections only) to perform the following services on an as-needed, on-call basis for Residential and Commercial buildings: A. Upon authorization by the County, the inspector will perform building inspection services for the County. B. At the request of the County, the inspector shall be asked to perform one (1) or more of the following inspection tasks: 1. Non-structural fire and life safety inspections 2. Structural inspections 3. Energy code inspections 4. Barrier Free ADA inspections 5. Mechanical and Plumbing inspections 6. Electrical inspections (if applicable) Additional service may be provided when requested: 1. Fire protection, sprinkler, and alarm review 2. Site civil and drainage review B. Inspector will provide building inspections in accordance with the currently adopted International Codes, Washington State Building Code (Washington Administrative Code [WAC] 51-50 and 51-51 ), and Energy Code (WAC 51-11 ), and the applicable County Building Codes, except that inspector will confer with the County Building Official or their agent on any portion of the review that specifically requires an approval of the Building Official under the applicable code(s), or that involves an unusual interpretation. C. Inspections will be carried out in accordance with codes, ordinances and regulations in effect and will be performed in a courteous and professional manner. Up-to-date records of inspection status will be maintained in the manner required for the specific project and on the County office copy of the permit. Inspections can be negotiated to be in-person or virtual/remote inspection, or as requested otherwise by the County. Note: Plan review approvals are not inspections. Jefferson County February 2026 5 On-Call Full Services bhcconsultants. com D. Exhibit 8 Labor Rate Schedule will be utilized fo r all hourly fees unless negotiated otherw ise between BHC and the County. The County shall guarantee a minim um of four (4) hours of inspection work each day inspection serv ices are pro vided. Inspection tim e is calculated fro m portal to portal as further explained below. 5. Additional Serv ices Required A. BH C will act as the County's Building O fficial on an as-needed basis fo r serv ices including code interpretation and adm inistra tive needs such as ordinance review at the hourly ra tes identified in the Labor Rate Schedule. 8. Pre-permit plan re view meetings to review code requirements and County perm it coordination will be charged at the hourly rates identified in the Labor Rate Schedule. C . Review of supplem ental plans or deferred subm ittals (info rmation not provided at time of initial review but required for plan appro val, i.e., truss specification/plans, fire protection/alarm details, etc.) will be charged at the hourly rates identified in the Labor Rate Schedule. D. Revisions to plans that require additional plan review will be charged at the hourly rates identified in the Labor Rate Schedule. E. Addendum s to approved plans that require additional plan review will be charged at the hourly ra tes identified in the Labor Rate Schedule. F. Attendance of meetings in person or rem otely when requested by the County will be charged at the hourly rates identified in the Labor Rate Schedule. G . Separate Fire Code, Fire Sprinkler, Fire Alarm , and when not part of the full plan review, mechanical and plum bing reviews when requested by the County, will be charged at the hourly rates identified in the Labor Rate Schedule. 6. A dditional Term s A. All other review serv ices and plan reviews in excess of two (2) (the initial review plus one (1) re-check) shall be paid on a tim e-and-m aterials basis using the applicable hourly rate identified in the Labor Rate Schedule. 8. In-house plan review and other serv ices will be provided as desired by the County and agreed upon by BHC on a time-and-m aterials basis using an hourly rate identified in the Labor Rate Schedule. C . Valuation figures used to determ ine the plan review fees will be calculated based on the County's Fee Resolution or most current ICC publication and 1997 USC standards of pra ctice. The plan review fee will be determ ined by the County, and the pro posed plan review fee amount shall be subm itted to BHC with each plan review subm itted fo r review and appro val. D. Billing statem ents will be issued for reviews that receive a full initial review in the preceding month or other acceptable tim e period. A full initial review shall constitute an earn ed fee fo r both the County and BHC. Each statem ent will include the permit application num ber and applicant nam e or perm it nam e of the plans reviewed with the fee. E. The County shall have the right to withhold payment to BHC fo r any work not com pleted in a satisfactory manner until such tim e that BHC modifies such work to the satisfaction of the County. Jefferson County Fe brua ry 2026 6 O n-C all Full Services bhcconsultants. com F. The County may elect to review the contract with BHC on an annual basis, which may include but not limited to negotiation of services, renewal of services, contract cancelation, or contract renewal. The Labor Rate Schedule will be adjusted annually. G. Hours charged will be portal to portal from inspector's, examiner's or building official's residence or the Tacoma (Seattle or Bellingham) office, whichever is less, to the site. H. All mileage included by BHC will be reimbursed at the most current IRS rate at the time of service. I. BHC staffs normal workdays are Monday through Friday (8am~Spm, PST). Office work on Saturdays, Sundays or County Holidays will be performed only at specific request of the County. Billing for work performed outside normal work hours or on Saturdays, Sundays, or County Holidays shall be at 150% of the rates shown above. J. This Labor Rate Schedule is effective as of January 1, 2026. BHC will adjust rates annually at the start of each new year. Jefferson County February 2026 7 On-Call Full Services bhcconsultants. com EXHIBIT B LABOR RATE SCHEDULE Classification Building Inspector, Combination Building Official I Inspections (Director/Assistant Manager) Plans Examiner - non-structural Fire Code and Sprinkler (FPE) Review Structural Plan Review (QA/QC) Senior Structural Plan Review (Senior Engineer) Structural Plan Review (Staff Engineer) Electrical Plan Review (QA/QC) Electrical Plan Review (Senior Engineer) Electrical Plan Review (Staff Engineer) Electrical Plans Examiner (not Engineer) Electrical Inspector Civil/Site Plan Review (QA/QC) Civil/Site Plan Review (Senior Engineer) Civil/Site Plan Review (Staff Engineer) Civil/Site Inspector (Professional Engineer) Civil/Site Inspector Administration Assistance *Labor rates will be adjusted annually on January 1 * Hourly Rate $160 $220 $190 $180 $270 $260 $190 $270 $255 $190 $170 $160 $270 $260 $190 $180 $170 $140 Jefferson County February 2026 8 On-Call Full Services bhcconsultants. com O r g a n iz a tio n a n d A d d r e : s Supplem ental Agreement Number 2 Bl IC Consultants LLC 950 Pacifica l\ve. STE 905 Agreement umber 20230CD-BHC Tacoma. WI\ 98402 Project Number Phone (360 )_27-9643 Project Title Priginal Contract Current Contract Estimated Contract Professional Services Agreement for On Call Not to Exceed: Balance: _ upplement: Review, Inspection & Buildine Official Services $60.000 175 .79 S 115.000 Description Supplement No. 2 to Professional Services Agreement for On Call Review, Inspection Services and Building Official Services. would add $115,000 for additional plan review service and allow for possible on-call Building Official .crvice at rates outlined in the original Exhibit ·•B" Labor Rate Schedule table. The new Not to Exceed amount will be $175.000. otc: Original contract ot to Exceed amount above includes. upplcment o. I. The Local Agency of Jefferson Count\ with Bl IC Con. ultants LLC Agreement No. 2023 I) D-OHC Pro!essimwl Se1Tic:es ( 'rm/racl fur On cull Plan re1•iew. !11speclio11 services and Bui/din, 0 "iciul desires to upplement the agreement entered into and executed on Au •ust 21 2023 and identified a 11 provisions in the basic Profes .ional Services Contract. dated Augu ·t 21. 2023 a-; amended by remain in effect except as expressly modi lied by this supplement. Ihe changes lo the agreement arc described as folio" s: Section 2. Scope of Services. Paragraph 2. Is hereby changed to read as follows: 1·11e contractor agrees to perform On Call Review. On Call Building Official Services and Inspection Services. but not limited to plan review in pection all labor identified on Exhibit .. /\ ... Section -t Payment. paragraph 4.a. is hereby changed ln read as follows: a. Pa} ment for the work provided b\ Con ·ultant shall be made as provided in Exhibit B altached hereto, pro-. ided that the tvtal amount of pavrnent to Consultant shall not exceed $175,000 v.ithout the express written modilication or this Agreement. igncd h): the Count\. l'ag-: I uf 2 II • ignatures indicate agreement to the changes as stated in this Supplement #2 to the Professional Services Contract for On Call Plan review and Inspection Services. 2025. JEFFERSON COUNTY WASHINGTON BHC Consultants LLC. Board or County Commissioners :::'01:fZ- Heidi Eis Title: _P_re_s_i_d_e_n_t _ Date: 12/8/2025 SEAi.: ,,,,,,,,n,11,,,,,,,,, ,,,,''.,.~SON co'',,,, ,, l'.v- ....... '/. •, ,, «"' .. •:i.,ss,o·• ... v,,.,. ·•, ~ ,.~ •~\.~' .,,, .. v, • ; ~ .. o~· -v~··.-" ".:. : :c., ,p · . .I... ~ : : ~: : ··sEAL·- i : : : :CJ)~ :...,. : \ ~-... .~: <:; § ~i">.•· .. ~0$ '-', """··.. • •. · C, ,,' ,, ,, 0 ········· ~ ' ,,,,, ~ WAS'r'' ,,,,' ,,,,,,,,,,. ,1111•''''''' A·t I t:SI: a ""'r'--- i , ( z <-f I 7- c;- oate for 11/13/2025 'hi lip C. I lunsucker Date Chief Civil Deputy Prosecuting Attorney Page: 2 of 2 O rganization and A ddre-,« Supplement I grccment ' umber I Bl IC' t 'onsultantv I I ( 95() l'acifica Ave. l.if'I· 905 Agreement lumber 202JD<. D-OIIC' l'acornn. \\. i\ 98402 Project Number Phone f 160 )227-<lM' Projcc: I i I le )nginal Contract C um:111 Contract I, tirnarcd Contract Professional Services greerncnt for Not to f cecd Balance vupplernent Comprehensive Plan Periodic Review 10 .000 6,0-1~ 10,000 Description Supplement No. I to Profevvronal Scrv kc, vgrccmeru for r In t'all Kt·, ie\\ and Inspection Sen ices i, appended "ith (I) '•F,hihit (' 2023-SupplcmEnt" adding J0.000 to the contract amount ,, ith a new not tu l· vceed amount or 60.000 I he I ocal ,\~enc~ ,if Jctferson l 1111nt1 dcvircv 111 supplement the ugrcemcnt entered 1111P "ith BJ I( ( 1111 ultants I I l and executed 11n \~~l 21, 2021 ,1111.J 1dcntificd ,h grccm en t l\11 2021 l)CD-Bl_l{:_/'r1d<'\\llll/1i/ S,n'/('('I ( '1111/ra~uor 011 cull /'/<111 f"l 'l'/t'II 1111cl /11 ,pf_t.'IIO II \<.'rl KL'\ All pn » ixion in the bavic l'ruh.:,-,ional \en 11:e, ontraci. dated Auuuvt ::'I. 202 l a-, amended h, remain m effect except a, e,prc,,I\ modified h~ th 1, -upplemeut Section 4. Pa, m cnt. pJr agraph I a ,, h.:n:h~ i:hangcd 1(1 read J'> fiill11\h a Pa) ment for the ,,11~!-. prov idcd h) l onvnlt.mt hall he made a, pro~ 1dl,'._d on I xhibu B attached jicrcto, pr," idcd th.n the total amount 11f Q31..!lh:nt 111 ( on-ultant ,hall 11111 exceed 60,001) \\ 11h,1u1 the cvprc-» wnucn modrflcanon nft" \&rccmcnl -igncd h~ the l 111111!) l'l\!l'. I"'~ II Signature ... indicate agreement to the changes ,h vrared 111 1hi, Supplement 111 h1 the Protc-, .ional Sen ice, Contract for On Call Plan rev ie" and lnvpectiun 'ien 1cc, llt\ I l·D thi-, Bl IC Consultanb LI C. Consultant t 'Ol I Y OI· JH FI R 0 BO,\RD 01 COM\11V.;IO"-.I R\ I P/7_/ 241:l.f Dale •\ppnl\ cu a., lo form onl~ 1111, Philip l \ttnrne~ ORIGINAL PROFESSIONAL SERVICES AGREEM ENT FORON CALL REVIE W AND INSPECTI ON SERVI CES THlS PROFESIONAL SERVICES AGREEMENT FOR ON CALL REVIEW and INSPECTION SERVICES ("this Agreement") is entered into between the County of Jefferson, a municipal corporation ("the County"), and BHC Consultants, LLC (UBI Number: 602 774 584, "the Contractor"), in consideration of the mutual benefits, terms, and conditions specified below. I. Project Designation. The Contractor is retained by the County to perform the following Project: On Call Review and Inspection Services. 2. Scope of Services. The Contractor agrees to perform On Call Review and Inspection Services including, but not limited to plan review inspection all labor identified on Exhibit "A,, . 3. Time for Performance. This Agreement shall commence on I August 2023 and continue through 31 July 2028. Work performed consistent with this Agreement during its term, put prior to the adoption of this Agreement, is hereby ratified. The Contractor shall perform all services pursuant to this Agreement as outlined above in Section 2. 4. Payment. The Contractor shall be paid by the County for completed work and for services rendered under this Agreement as follows: a. Payment for the work provided by the Contractor shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Contractor shall not exceed $30,000 without express written modification of this Agreement signed by the County. b. Invoices must be submitted by the 15th of the month for the previous month's expenses. Such invoices shall be checked by the County, and upon approval thereof, payment shall be made to the Contractor in the amount approved. Failure to submit timely invoices and reports pursuant to Exhibit "B" of this Agreement may result in a denial ofreimbursement. Invoices not submitted within 60 days may be denied. c. Final payment of any balance due the Contractor of the total contract price earned shall be made promptly upon its ascertainment and verification by the County after the completion of the work and submittal of reports under this Agreement and its acceptance by the County. d. Consultant shall be paid all reasonable and necessary work. Consultant shall bill time in quarter hour increments and provide a reasonable description of the work performed. Quarter hour increments shall be the minimum billing increment for invoices. Consultant shall provide invoices and necessary backup documentation for all services including timesheets and statements (specifying the services provided). Page I of22 e. T he Contra ctor's records and accounts pert aining to this A greem ent are to be kept available fo r inspection by representatives of the C ounty and state fo r a period of six (6) years after final paym ents. C opies shall be m ade available upon request. 5. Ownership and Use of Documents. All non-confidential or de-identified documents, drawings, specifications, and other materials produced by the Contractor in connection with the services rendered under this Agreement shall be the property of the County whether the project for which they are made is executed or not. The Contractor shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Contractor's endeavors. The Contractor shall not be held liable for reuse of documents or modifications thereof, including electronic data, by County or its representatives for any purpose other than the intent of this Agreement. 6. Compliance with laws. The Contractor shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Contractor shall indemnify and hold harmless the County, its past or present employees, officers, agents, elected or appointed officials or volunteers (and their marital communities), from and against all claims, losses or liability, or any portion thereof, including reasonable attorney's fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to the Contractor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Contractor. The Contractor shall be liable only to the extent of the Contractor's proportional negligence. The Contractor specifically assumes potential liability for actions brought against the County by the Contractor's employees, including all other persons engaged in the performance of any work or service required of the Contractor under this Agreement and, solely for the purpose of this indemnification and defense, the Contractor specifically waives any immunity under the state industrial insurance law, Title 51 R.C. W. The Contractor recognizes that this waiver was specifically entered into pursuant to provisions of R.C. W. 4.24.115 and was subject of mutual negotiation. 8. Insurance. Prior to commencing work, the Contractor shall obtain at its own cost and expense the following insurance coverage specified below and shall keep such coverage in force during the terms of this Agreement. a. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence with the County named as an additional insured in connection with the Contractor's performance of this Agreement. This insurance shall indicate on the certificate of insurance the following coverage: (a) Owned automobiles; (b) Hired automobiles; and, (3) Non-owned automobiles. Page 2 of22 b. Commercial General Liability Insurance in an amount not less than a single limit of one mill ion dollars ($1,000,000) per occurrence and an aggregate ofnot less than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: i. Broad Form Property Damage, with no employee exclusion; 11. Personal Injury Liability, including extended bodily injury; 111. Broad Form Contractual/Commercial Liability - including coverage for products and completed operations; 1v. Premises-Operations Liability (M&C); v. Independent Contractors and subcontractors; v1. Blanket Contractual Liability. c. Professional Liability Insurance. The Contractor shall maintain professional liability insurance against legal liability arising out of activity related to the performance of this Agreement, on a form acceptable to Jefferson County Risk Management in the amounts of not less than $1,000,000 Each Claim and $2,000,000 Aggregate. The professional liability insurance policy should be on an "occurrence" form. If the professional liability policy is "claims made," then an extended reporting periods coverage (tail coverage) shall be purchased for three (3) years after the end of this Agreement, at the Contractor's sole expense. The Contractor agrees the Contractor's insurance obligation to provide professional liability insurance shall survive the completion or termination of this Agreement for a minimum period of three (3) years. d. The County shall be named as an "additional named insured" under all insurance policies required by this Agreement, except Professional Liability Insurance when not allowed by the insurer. e. Such insurance coverage shall be evidenced by one of the following methods: (a) Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. f. The Contractor shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: (a) The limits of overage; (b) The project name to which it applies; (c) The certificate holder as Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Community Development Department621 Sheridan Street, Port Townsend, WA 98368, and, (d) A statement that the insurance policy shall not be canceled or allowed to expire except on thirty (30) days prior written notice to the Page 3 of22 C o u n ty . If th e p ro o f o f in s u r a n c e o r c e rt ifi c a te in d ic a tin g th e C o u n ty is a n "a d d it io n a l in s u re d " to a p o lic y o b ta in e d b y th e C o n tra c to r re fe rs to a n e n d o rse m e n t (b y n u m b e r o r n a m e ) b u t d o e s n o t p ro v id e th e fu ll te x t o f th a t e n d o rse m e n t, th e n it s h a ll b e th e o b lig a tio n o f th e C o n tra c to r to o b ta in th e fu ll te x t o f th a t e n d o rs e m e n t a n d fo rw a rd th a t fu ll te x t to th e C o u n ty . C e rt ifi c a te s o f co v e ra g e a s re q u ired b y th is se c tio n sh a ll b e d e liv e r e d to th e C o u n ty w ith in fi ft e e n ( 15 ) d a y s o f e x e c u tio n o f th is A g re e m e n t. g . F a il u re o f th e C o n tra c to r to ta k e o u t o r m a in ta in an y re q u ire d in s u ra n c e sh a ll n o t re lie v e th e C o n tra c to r fr o m a n y li a b ility u n d e r th is A g re e m e n t, n o r sh a ll th e in s u r a n c e re q u ir e m e n ts b e c o n str u e d to c o n fli c t w ith o r o th e rw is e lim it th e o b lig a tio n s c o n c e rn in g in d e m n ifi c a tio n o f th e C o u n ty . h . T h e C o n tr a c to r 's in s u r e rs sh a ll h a v e n o rig h t o fr e c o v e ry o r su b ro g a tio n a g a in s t th e C o u n ty (in cl u d in g its e m p lo y e e s a n d o th e r a g e n ts a n d a g e n c ie s ), it b e in g th e in te n tio n o f th e p a rt ie s th a t th e in s u r a n c e p o li c ie s , w it h th e e x c e p t-io n o f P ro fe s s io n a l Li a b ility In s u r a n c e , so a ffe c te d sh a ll p ro te c t b o th p a rt ie s a n d b e p ri m a r y c o v e ra g e fo r a ll lo s s e s c o v e r e d b y th e a b o v e d e sc rib e d in s u ra n c e . i. In s u r a n c e c o m p a n ie s is s u in g th e p o lic y o r p o lic ie s sh a ll h a v e n o re c o u rse a g a in s t th e C o u n ty (in c lu d in g its e m p lo y e e s a n d o th e r a g e n ts a n d a g e n c ie s ) fo r p a y m e n t o f a n y p r e m iu m s o r fo r a ss e s sm e n ts u n d e r a n y form of policy. j. All deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Contractor. k. Any deductibles or self-insured retention shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. I. Insurance companies issuing the Contractor's insurance policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of insurance policy. m. Any judgments for which the County may be liable, in excess of insured amounts required by this Agreement, or any portion thereof, may be withheld from payment due, or to become due. to the Contractor until the Contractor shall furnish additional security covering such judgment as may be determined by the County. n. Any coverage for third party liability claims provided to the County by a "Risk Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance the Contractor must provide in order to comply with this Agreement. Page 4 of22 o. The County may, upon the Contractor's failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to the Contractor. p. The Contractor's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees, and agents. q. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials, employees, or agents. r. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. s. The Contractor shalt include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to all the requirements stated herein. t. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. u. The Contractor shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services shall be promptly replaced. All the insurance policies required by this Agreement shall provide that thirty (30) days prior to cancellation, suspension, reduction or material change in the policy, notice of same shall be given to the Jefferson County Risk Manager by registered mail, return receipt requested. v. The Contractor shall place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re- insurers licensed in the State of Washington. w. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. 9. Worker's Compensation (Industrial Insurance). a. If and only if the Contractor employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Contractor, the Contractor shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, Page 5 of22 fo r th e te rm o f th is A g r e e m e n t a n d s h a ll p r o v id e e v id e n c e o f c o v e r a g e t o J e ffe r s o n C o u n t y R is k M a n a g e r , u p o n r e q u e s t. b . W o r k e r 's c o m p e n s a t io n in s u r a n c e c o v e r in g a ll e m p lo y e e s w it h lim it s m e e t in g a ll a p p l i c a b le s t a t e a n d fe d e r a l la w s . T h is c o v e r a g e s h a ll in cl u d e E m p lo y e r 's Li a b il it y w it h li m i t s m e e t in g a ll a p p lic a b le s ta te a n d fe d e r a l la w s . c . T h i s c o v e ra g e s h a ll e x te n d to a n y s u b c o n t r a c t o r th a t d o e s n o t h a v e th e ir o w n w o r k e r 's c o m p e n s a t io n a n d e m p lo y e r 's li a b il it y in s u ra n c e . d . T h e C o n t r a c t o r e x p r e s s ly w a iv e s b y m u t u a l n e g o t ia t io n a ll im m u n it y a n d li m i t a t i o n s o n lia b il it y , w it h r e s p e c t to t h e C o u n t y , u n d e r a n y in d u s t r ia l in s u r a n c e a c t , d i s a b i l i t y b e n e fi t a c t , o r o t h e r e m p lo y e e b e n e fi t a c t o f a n y j u r is d ic t io n w h ic h w o u ld o t h e rw is e b e a p p lic a b le in th e c a s e o f s u c h c la im . e . If th e C o u n t y in c u r s a n y c o s t s to e n fo r c e th e p r o v is io n s o f th is s u b s e c t io n , a ll c o s t a n d fe e s s h a ll b e r e c o v e ra b le fr o m th e C o n t r a c to r . I 0. Independent Contractor. The Contractor and the County agree that the Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. The Contractor specifically has the right to direct and control the Contractor's own activities, and the activities of its subcontractors, employees. agents, and representatives, in providing the agreed services in accordance with the specifications set out in this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. Neither the Contractor nor any employee of the Contractor shall be entitled to any benefits accorded County employees by virtue of the services provided under this Agreement, including, but not limited to: retirement, vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits; fringe benefits; or any other rights or privileges afforded to Jefferson County employees. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Contractor. or any employee of the Contractor. 11. Subcontracting Requirements. a. The Contractor is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs. and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. The Contractor assumes responsibility for and all liability for the actions and quality of services performed by any subcontractor. b. Every subcontractor must agree in writing to follow every term of this Agreement. The Contractor must provide every subcontractor's written agreement to follow every term of this Agreement before the subcontractor can perform any services under this Agreement. The Jefferson County Community Development Director or their designee must approve any proposed subcontractors in writing. Page 6 of22 c . A n y d is p u te a ris in g b e tw e e n th e C o n tra c to r a n d a n y su b c o n tra c to rs o r be tw ee n su b c o n tra c to rs m u s t b e re s o lv e d w ith o u t in v o lv e m e n t o f a n y k in d o n th e p a rt o f th e C o u n ty a n d w ith o u t d e trim e n ta l im p a c t o n th e C o n tra c to r's pe rfo rm a n c e re q u ired b y th is A g re e m e n t. 12 . C o v e n a n t A g a in s t C o n tin g e n t F e e s . T h e C o n tra c to r w a rr a n ts th a t h e h a s no t em p lo y e d o r re ta in e d a n y c o m p a n y o r p e rso n , o th e r th a n a b o n a fi d e e m p lo y e e w o rk in g so le ly fo r th e C o n tra c to r, to so lic it o r se c u re th is A g re e m e n t, a n d th a t h e h a s n o t p a id o r ag ree d to p a y a n y c o m p a n y o r p e rso n , o th e r th a n a b o n a fi d e e m p lo y e e w o rk in g so le ly fo r th e C o n tracto r, a n y fe e , c o m m is s io n , p e rc e n ta g e , b ro k e ra g e fe e , g ift s , o r a n y o th e r c o n s id e ra tio n c o n tin g e n t u p o n o r re s u ltin g fr o m th e a w a rd o r m a k in g o f th is A g re e m e n t. F o r b rea ch o r v io la tio n o f th is w a rr a n ty , th e C o u n ty sh a ll h a v e th e rig h t to a n n u l th is A g ree m e n t w ith o u t lia b ility o r, in its d is c re tio n to d e d u c t fr o m th e c o n tra c t p ric e o r co n s id e ra tio n , o r o th e rw is e re c o v e r, th e fu ll a m o u n t o f su c h fe e , c o m m is s io n , p e rc e n ta g e , bro k e ra g e fee , g ift , o r c o n tin g e n t fe e . 13. Discrimination Prohibited. The Contractor, with regard to the work performed by it under this Agreement, shall not discriminate on the grounds of race, color, national origin, religion, creed, age, gender, sexual orientation, material status, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 14. No Assignment. The Contractor shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Assignment does not include printing or other customary reimbursable expenses that may be provided in an agreement. 15. Non-Waiver. Waiver by the County of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 16. Termination. a. The County and reserves the right to terminate this Agreement at any time by giving ten ( I 0) days written notice to the Contractor. b. In the event of the death of a member, partner, or officer of the Contractor, or any of its supervisory personnel assigned to the project, the surviving members of the Contractor hereby agree to complete the work under the terms of this Agreement, ifrequested to do so by the County. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Contractor and the County, if the County so chooses. c. The Contractor understands and agrees that County may terminate this Agreement in whole or in part, with IO days' notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this Agreement. In the event of termination under this clause, the Page 7 of22 County shall be liable for only payment for services rendered prior to the effective date of term ination. 17. Notices. All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile, email. or mailed by depositing in the United States mail, prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Jefferson County Risk Manager P.O. Box 1220 Port Townsend, WA 98368 Notices to the Contractor shall be sent to the following address: BHC Consultants 950 Pacific Ave, STE 905 Tacoma, WA 98402 18. Integrated Agreement. This Agreement together with attachments or addenda represents the entire and integrated Agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No representation or promise not expressly contained in this Agreement has been made. This Agreement supersedes all prior or simultaneous representations. discussions, negotiations, and agreements, whether written or oral. by the County within the scope of this Agreement. The Contractor ratifies and adopts all statements, representations, warranties, covenants, and agreements contained in its proposal, and the supporting material submitted by the Contractor, accepts this Agreement and agrees to all of the terms and conditions of this Agreement. 19. Modification of this Agreement. This Agreement may be amended only by written instrument signed by both County and Contractor. 20. Disputes. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the terms of this Agreement shall be submitted in writing within IO days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall bear the cost of its own attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County. The parties agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The Contractor hereby consents to the personal jurisdiction of the Superior Court of the State of Washington for Jefferson County. Page 8 of22 2 1 . S e c tio n H e a d in g s . T h e h e a d in g s o f th e se c tio n s o f th is A g re e m e n t a re fo r c o n v e n ie n c e o f re fe re n c e o n ly a n d a r e n o t in te n d e d to re str ic t, a ffe c t, o r b e o f a n y w e ig h t in th e in te rp re ta tio n o r c o n s tru c tio n o f th e p ro v is io n s o f th e se c tio n s o r th is A g re e m e n t. 2 2 . Li m its o f A n y W a iv e r o f D e fa u lt. N o c o n s e n t b y e ith e r p a rt y to , o r w a iv e r o f, a b re a c h b y e it h e r p a rt y , w h e th e r e x p re s s o r im p lie d , sh a ll c o n s titu te a c o n s e n t to , w a iv e r o f, o r e x c u s e o f a n y o th e r , d iffe r e n t, o r s u b se q u e n t b re a c h b y e ith e r p a rt y . 23. No Oral Waiver. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. 24. Severability. Provided it does not result in a material change in the terms of this Agreement, if any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be affected and shall be enforceable to the fullest extent permitted by law. 25. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest, heirs, and assigns. 26. No Assignment. The Contractor shall not sell, assign, or transfer any of rights obtained by this Agreement without the express written consent of the County. 27. No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. 28. Signature in Counterparts. The parties agree that separate copies of this Agreement may be signed by each of the parties and this Agreement shall have the same force and effect as if all the parties had signed the original. 29. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. 30. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at arms-length, with the assistance and advice of competent, independent legal counsel. 31. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended, the Contractor agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. The Contractor further agrees that upon receipt of any written public record request, Contractor shall, Page 9 of22 within two business days, notify the County by providing a copy of the request per the notice provisions of this Agreement. This Agreement, once executed, will be a "public record" subject to production to a third party if same is requested pursuant to· the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended. 32. Confidentiality. With respect to all information relating to County that is confidential and clearly so designated, as required by the Health Insurance Portability and Accountability Act (HIPAA) and any other applicable privacy laws, the Contractor agrees to keep such information confidential. The Contractor shall not disclose, transfer, or sell any such information to any party, except as provided by law or, in the case of personal information, with the prior written consent of the person to whom the personal information pertains. The Contractor shall maintain the confidentiality of all personal information and other information gained by reason of this Agreement, and shall return or certify the destruction of such information if requested in writing by Jefferson County. (S IG N A T U R E S F O L L O W O N T H E N E X T PA G E ) Page l0of22 S I G N A T U RE P A G E BH C Consultants, LLC Nam e of the Contractor C am eron O chiltree NCOUNTY C SSIONERS ...._,~,.... si-/2-1 /z__ 3 g herton, Chair Approved Telephonlcally Contractor Representative (Please print) Dfgla lly signed by Cam-ran Oct111tree Cam eron Ochiltree =.~.•:;.""@bh="'~""'' ,om OMa 20 2 3 08 03 14 JG 16--0 T 0O' (Signature) Exec utive Vice President H Title August 3, 2023 Date SEAL: ATTEST: Carolyn G~oway, CMC DATE '6/ 2-1 / Z-';? Clerk of the Board Philip C. Hunsucker DA TE: August 16, 2023 Chief Civil Deputy Prosecuting Attorney Page 11 of22 EXHIBIT "A" Jefferson County On Call Building And Fire Marshal Services SCOPE OF SERVICES 1. Plan Review The County shall determine which plans and building permit applications shall be reviewed by Consultant. Consultant shall review such plans submitted with building permit applications for structural, non-structural and code compliance in accordance with JCC 15.05.030, which adopts the International and Uniform Codes adopted by the State of Washington, with exceptions, in Chapter 2l:1l (Washington State Energy Code and Amendments), Chapter 51-50 WAC (International Building Code), Chapter 51-51 (International Residential Code). Chapter 51-52 WAC (International Mechanical Code), Chapter 51-54 WAC (International Fire Code), and Chapter 51-56 WAC (Uniform Plumbing Code and Plumbing Code Standards) (collectively "Building Codes"), except that Consultant shall obtain approval from the Building Official on any portion of the review that specifically requires the approval of the Building Official as specified in the Building Codes. A. The specified services to be performed by Consultant shall be specified in a Letter of Authorization issued by the Building Official for each set of plans and permit application. B. Consultant shall not design for applicants, make any structural changes on the plans. or make any changes that directly contradict other information on the plans. C. Reviews shall be conducted by Consultant and under direction of the Building Official or their designee. D. If corrections or additions are required, Consultant shall write a comment letter addressed to the applicant. The County or. Consultant at the direction of the Building Official or their designee, shall provide the comment letter, along with any additional County requirements to the applicant. The comment letter shall indicate to the applicant that they are required to submit the revisions/additions once addressed to Consultant per the submittal requirements or guideline checklists for the permit type under review. E. When the plans and applications are consistent with the Building Codes, Consultant shall indicate that the plans and applications have been reviewed and found to be in substantial compliance with the applicable Building Codes. The reviewer's name and date of compliance shall be affixed to each sheet of the required digital submittal documents. In the event digital submittal documents are not available, up to two sets of drawings (as provided by the applicant) including the cover sheet shall be stamped in the same manner and provided back to the Building Official or their designee. F. Full reviews shall include structural, non-structural, accessibility, energy, and ventilation requirements as applicable. Partial reviews shall be indicated herein as either structural or non-structural or as mutually agreed upon. Initial reviews shall be within the timelines identified below. Page 12 of22 2. Process A. The County reserves the right to determine the process and method of work by Consultant. At its sole option, the County shall determine if it wishes to contract with Consultant on a time and materials basis or a percentage basis and as agreed upon by the Building Official or their designee and Consultant. B. The County shall notify Consultant in writing which plans and applications are to be reviewed by Consultant. C. The County shall intake, track, and process the permit applications and all revisions per current building and permit administration procedures through in-house platforms which may include paper or electronic processing. Consultant shall conduct its services on both these platforms. D. Electronic application submittal, review, and approval shall be coordinated by the County through the County platform. Consultant shall identify its staff who shall have user access to and participate in the County platform. All submittal materials from applicant shall be digital PDF or other compatible file type (e.g ... jpg or .titl). Consultant shall perform the reviews and coordination in the same manner using Bluebeam Revu PDFs and Word documents. E. For transmission of application materials received through the in-house platform, electronic files between the County and Consultant shall be via a file transfer method such as a Liquidfiles file link, a SharePoint file link, an FTP link, a cloud-based file link. The County application materials generally shall be available within the platform and shall not require file transfer. Email may be used on a project-by-project bases at the discretion of the Building Official or their designee. F. For transportation of non-electronic documents, Consultant shall be responsible for the transportation and cost of returning permit review documents back to the County. The County shall be responsible for the transportation and cost of delivering permit review non- electronic documents to Consultant. G. Consultant shall conduct the initial review, revisions or additional information and shall either indicate compliance with the Building Codes against which it was checked and notify the County of compliance, or if the drawings are still not as required, contact the applicant and the County with additional revision requests within the time frames specified below, unless negotiated otherwise: Project Type* Initial Review Re-Review Single-Family 10 working days (2 weeks) 10 working days ( I - 2 weeks) Multi-Family 15 - 20 working days (3 - 4 weeks) IO working days (2 weeks) Page 13 of22 Commercial 20 - 30 workin da s 4 - 5 weeks) 15 workin da s 3 weeks "These timelines are subject to changes to applicable County rules and regulations and RCW as amended. H. The review timelines set forth above may be revised for any given project, upon written consent of both the County and Consultant. I. Consultant shall not be held responsible for delays attributable to any force majeure events. For the purposes of this section, an event of force majeure shall mean any cause beyond the control of the either party including but not restricted to, acts of God, flood, drought, earthquake, storm, fire, lightning, epidemic, war. riot, civil disturbance or disobedience, labor dispute, labor or material shortage, sabotage, acts of public enemy, explosions, orders, regulations or restrictions imposed by governmental, military, or lawfully established civilian authorities, which, in any of the foregoing cases, by exercise of due diligence such party could not reasonably have been expected to avoid, and which, by the exercise of due diligence, it has been unable to overcome. Force majeure does not include (i) a failure of performance that is due to an affected party's own negligence or intentional wrongdoing; (ii) any removable or remediable causes (other than settlement of a strike or labor dispute) which an affected party fails to remove or remedy within a reasonable time; or (iii) economic hardship of an affected party. 3. B u ild in g Inspection Serv ic es Consultant shall provide a certified building inspector, or state licensed Design Professional to perform the following services on an as-needed, on-call basis for Residential and Commercial buildings: A. Upon authorization by the Building Official or their designee, the inspector shall perform building inspection services for the County. B. At the request of the Building Official or their designee, the inspector shall be asked to perform one or more of the following inspection tasks: I. Non-structural fire and Ii fe safety inspections; 2. Structural inspections; 3. Energy code inspections; 4. Barrier free ADA inspections; or, 5. Mechanical & plumbing inspections. C. Inspector shall provide building inspections in accordance with the Building Codes, except that inspector shall obtain approval from the Building Official or their designee on any Page 14 of22 p o rt io n o f th e r e v ie w th a t s p e c i fi c a ll y r e q u ir e s a n a p p ro v a l o f t h e B u i ld in g O ffi c ia l u n d e r t h e a p p li c a b l e c o d e (s ), o r th a t in v o lv e s a n u n u s u a l in t e rp r e t a t io n . D . In s p e c t io n s s h a ll b e d o n e in a c c o r d a n c e w it h a ll c o d e s , o r d in a n c e s a n d r e g u la t io n s in e ffe c t a n d s h a ll b e p e r fo rm e d in a c o u rt e o u s a n d p ro fe s s io n a l m a n n e r . U p -to -d a te r e c o r d s o f in s p e c t io n s t a t u s s h a ll b e m a in t a in e d in th e m a n n e r r e q u ir e d fo r th e s p e c i fi c p ro j e c t a n d o n th e o ffi c e c o p y o f t h e p e rm it. In s p e c t io n s c a n b e n e g o t ia te d to b e in p e r s o n o r v irt u a l r e m o t e in s p e c t io n , o r a s r e q u e s t e d o t h e rw is e b y th e C o u n ty . Note: Plan review appro vals are not inspections. The County shall guarantee a minimum of four (4) hours of inspection work each day inspection services are provided. Inspection time is calculated portal to portal further explained below. 4. Additional Serv ices Required A. Pre-permit plan review meetings to review code requirements and County permit coordination shall be charged at the hourly rates identified in the Labor Rate Schedule. B. Review of supplemental plans or deferred submittals (information not provided at time of initial review but required for plan approval, i.e., truss specification/plans, mechanical, C. plumbing, etc.) shall be charged at the hourly rates identified in the Labor Rate Schedule. D. Revisions to plans that require additional plan review shall be charged at the hourly rates identified in the Labor Rate Schedule. E. Addendums to approved plans that require additional plan review shall be charged at the hourly rates identified in the Labor Rate Schedule. F. Attendance of meetings in person or remotely when requested by the County shall be charged at the hourly rates identified in the Labor Rate Schedule. G. All other review services and reviews in excess of two (the initial review plus one re-check) shall be paid on a time-and-expense basis using the applicable hourly rate identified in the Labor Rate Schedule. H. In-house plan review and other services shall be provided as desired by the County and agreed upon by Consultant on a time-and-expense basis using an hourly rate identified in the Labor Rate Schedule. I. Valuation figures used to determine the plan review fees shall be calculated based on the County's Fee Resolution or ordinance. The plan review fee shall be determined by the County and the proposed plan review fee amount shall be submitted to Consultant for each project for review and approval. J. Billing statements shall be issued for reviews that receive a full initial review in the preceding month or other acceptable time period. A full initial review shall constitute an Page 15 of22 earned fee for both the County and Consultant. Each statement shall include the permit application number and owner or project name of the plans reviewed with the fee. K. The County shall have the right to withhold payment to Consultant for any work not completed in a satisfactory manner until such time that Consultant modifies such work to the satisfaction of the County. L. Hourly rates shown are portal to portal from inspector's residence or the Consultant' office, whichever is less for on-call services. M. All mileage included by Consultant shall be reimbursed at the most current IRS rate at the time of service, or as negotiated and mutually agreed upon by Consultant and the County for fixed mileage rate. Mileage shall not be assessed on travel using client supplied vehicle. N. Consultant staff's normal workdays are Monday through Friday (Sam-opm, PST). Office work on Saturdays, Sundays or County Holidays shall be performed only at specific request of the County. Billing for work performed outside normal work hours or on Saturdays, Sundays, or County Holidays shall be at 150% of the rates shown above. 0. This Labor Rate Schedule is effective as of January I, 2023 and shall be effective for the duration of this Agreement or until amended and mutually agreed upon by Consultant and the County. Page 16 of22 EXHIBIT "B" PAYMENT All applicable County building permit fees are outlined in JCC 15.05.030( I) adopts the International Building Code, with exceptions, in Chapter 51-50 WAC, using the metric provided by the ICC Building Evaluation Table below. Fetlwe FetAfflolMI D. 6ENEIIA&. lltQWIIMENTS FOi ALL CONSTIIUCTIOtMlltD ~ Buildinc Permit,~ SN H ~ buf'd upon vilu.tion . The valua tion sl\all ~ ~termiiwd by the 8"ildinc Official. For mos t proj~ the sq~re footace cos ts in the most current Bulldinc v,twtiofl Data T•~ pub lished by the tnt~atlona l C~ Council (ICC) may b@ M'!ployf'd. For proj«t s not cow rf'd by the tabw construct ion tstNm tiOn tool s such H Construct ion Cost D,ta by R.S. Means or the BNI Consrrvct ion Costbook ma y be referMC td H 11uide. Admlntstr ativt fee • lnclude-s a technoloiv fee ~ to 2" of the total bu11dina PfflN t cost. Permit fttS u,all ~ ulcul,tf'd from valu1tlon in the followlf'& rNl'W\tt: V.tuation . - ,,.'-mlt fft $0 . ssoo SJ0.00 SSOt · S2.ooo S30.00 for the first SS00 .00 plus $4.00 for each add itiona l S 100 or frxt ion thff eof. to 1nd includin« $2,000 . $2,001 - $25,000 S90.00 for the first SZ.000 .00 plui Sl 7.50 fOI' c,ch •dd1 tiona l Sl.000 or fr.ction t~eof. to and includinc S25.000 . S2s.001 - Sso.ooo $492.50 for tM first S25,000 .00 plu, $12.50 for uch additiona l Sl.000 or frldiofl thereof, to Ind includint $50,000 . $50,001 · $100,000 SSOS .00 for the first SS0.000 .00 pl~ $9 00 fO< each ldd ihonat S 1,000 <>< friction thef N>f , to and includinc $100,000 . $100,001 · $500 ,000 Sl.2 55.00 for the first s100.000 .00 pkn $7.25 fo, HC:h lddlt10n •I Sl,000 o, friction thereof. to and ,nclud1nc SS00 ,000 . SS00 .001 · $1,000 .000 s,.1 SS.00 for the first $500 ,000 .00 plus S6.00 for Heh 1dditional Sl.000 01' lr,ction lhereol, to •nd lncludinc S1.000 ,000 . S 1.000 .001 - SS.000 ,000 $7.155.00 fOf the first $1.000 ,000 .00 plu\ S4.00 for ~ach additiOn al SJ.000 .00 or fraction thereof. to an including $5,000 ,000 . $5,000 .001 and up $23.lSS.OO for the first SS,000 .000 .00 plus SJ.00 f0< ~ac:h addrtion al Sl.000 .00 or fm.tion thereof. Page 17 of22 LABOR RA TE SCHEDULE Classification Hourly Rate Principal Consultant (Sr. Plans Examiner or 8.0.) $160 Combination Building Inspector $92 Plans Examiner I - non-structural $150 Structural P.E. $195 Administration/ Clerical Assistance $75 Travel Time 60% of Hourly Rate+ Mileage 1. Plan Review Fee The following fee determination criteria is intended to include the review of plans sent to Consultant for review and approval. The reviews will typically be for new construction, substantial remodel, and alterations of both residential and commercial structures. Incidental over-the- counter plan review performed by Consultant staff while on-site at the County will be included as part of tasks performed upon request at the hourly rate identified in the labor Rate Schedule. LUMP SUM: The County shall pay Consultant a lump-sum fee for performing an initial review and one recheck for each project. The fee shall be based on a percentage of the plan review fee as tabulated below or as mutually agreed upon between the County and Consultant. The plan review fee shall be based on the fees charged by resolution for the County. At the request of the County and in concurrence by Consultant, plan review fees may be determined to be charged at the hourly rates as identified in the Labor Rate Schedule as opposed to the following "fixed fee" rates: Commercial and Mufti-F ami/11 Proiects Percentage of Plan Review Fee Valuation< $2,000,000 Valuation $2,000,000 To $5,000,000 Complete Plan Review 75% 70% Partial Plan Review 60% 50% (structural only or nonstructural only) Valuation $5,000,001 to Valuation $10,000,001 $10,000,000 and up Complete Plan Review 60% 50% Partial Plan Review 40% 35% (structural only or nonstructural only) Sia.t:.le t:.aw.ilv f.t1J.it:.,cs. Page 18 of22 C om p lete P lan R ev iew 75% o f Plan R ev iew Fee Part ia l Plan R ev iew (stru ctural on ly or no nstru ctura l on ly ) 50 % o f Plan R eview Fee R esid entia l: (S in g le Fam ily D w elling ) A . Fu ll P lan R eview : In clu d es stru ctural, no n-stru ctu ra l Fire & Li fe Safety. m echan ic al, plum b in g . State E nerg y , and app licab le item s in the C o u nty 's M u nicip al C o de. N o n -R esid en tial: 8 . Fu ll P lan R eview : In clu d es stru ctural, non-stru ctural F ire & Li fe Safety , B arr ier Free A D A accessib ility and /o r State E nergy C ode, Mechanical (IMC) and/or Plumbing (UPC). C. Partial Plan Review: Will consist of one of the following: • IBC non-structural Fire & Life Safety including mechanical/plumbing when issued as a part of a combination building permit, State Energy and Barrier Free ADA accessibility review; or. • IBC Structural ONLY. D. Mechanical/Plumbing: (issued as a separate permit). When permit for such work is issued separately from a building combination permit and the permit fee is based on valuation of such work separate from the building permit, the fee will be assessed at the partial review percentage noted above. If the permit fee is Page 19 of22 ba se d o n a u n it fee p er th e IM C o r U P C , th e fee w ill b e ch arg ed at th e h o u rly rate as id e n tifi ed in th e L a b o r R ate Sch ed u le . E . A ttac h m e n t ,;B " L a b o r R a te S ch ed u le w ill b e u tiliz ed fo r all ho u rl y fees u n le ss n e g o tiate d o th e rw ise be tw een C o n su ltan t an d th e C o u n ty . F . F ix ed F ee p la n rev iew in cl u d e s th e in itia l p la n rev ie w p lu s o n e (I) rec h e ck . W h e n su b sta n tia l rev isio n s o ccu r to p rev io u sly rev ie w ed an d /o r ap p ro v e d p la n s, ad d itio n a l fe e s sh a ll b e ch a rg ed at th e ho u rly rates id e n tifi e d in th e L a b o r R ate S c h ed u le . G . A ll "fi x ed fee" an d/o r "h o u rly " p roje cts sh a ll h a v e a m in im u m fe e o f $2 5 0 to co v er set up , track in g , co o rd in a tio n , an d in itia l rev ie w . H. Expedited plan review services are available upon request. Fee is negotiated based on time line requested at a rate of 150% to 200% of the hourly rates identified in the Labor Rate Schedule or as negotiated otherwise. Once the fee is negotiated the County is to inform the applicant of the fee ahead of the notice to proceed. Billing for authorized expedited services will be identified in the statement further described below. I. A joint Consultant plan review and County split review option may be negotiated prior to the start of the project. 2. Building Inspection Services Consultant will provide a certified building inspector, certified building official or state licensed Architect to perform the following services on an as-needed, on-call basis for Residential and Commercial buildings: · A. Upon authorization by the County, the inspector will perform building inspection services for the County. B. At the request of the County, the inspector shall be asked to perform one or more of the following inspection tasks: a. Non-structural fire and life safety inspections; b. Structural inspections; c. Energy code inspections; d. Barrier free ADA inspections; or, e. Mechanical & plumbing inspections. C. Inspector will provide building inspections in accordance with the currently adopted International Codes, Washington State Bui I ding Code (WAC 51-50 and 51-51 ), and Energy Code (WAC 51-11 ). and the applicable County Building Codes, except that Page 20 of22 inspector w ill obtain appro val from the C ounty Building O ffi cial or his/her agent on any port ion of the review that specifically requires an approval of the Building O ffi cial under the applicable c o d e rs ), or that involves an unusual interp retation. D . Inspections w ill be done in accordance w ith all codes, ordinances and regulations in effect and w ill be perfo rm ed in a courteous and pro fessional m anner. Up-to-date records of inspection status w ill be m aintained in the m anner required fo r the specific project and on the offi ce copy of the permit. Inspections can be negotiated to be in person or virtual remote inspection, or as requested otherwise by the County. Note: Plan review approvals are not inspections. The County shall guarantee a minimum of four (4) hours of inspection work each day inspection services are provided. Inspection time is calculated portal to portal further explained below. 3. Additional Services Required A. Pre-permit plan review meetings to review code requirements and County permit coordination will be charged at the hourly rates identified in the Labor Rate Schedule. B. Review of supplemental plans or deferred submittals (information not provided at time of initial review but required for plan approval, i.e., truss specification/plans, mechanical. plumbing, etc.) will be charged at the hourly rates identified in the Labor Rate Schedule. C. Revisions to plans that require additional plan review will be charged at the hourly rates identified in the Labor Rate Schedule. D. Addendums to approved plans that require additional plan review will be charged at the hourly rates identified in the Labor Rate Schedule. E. Attendance of meetings in person or remotely when requested by the County will be charged at the hourly rates identified in the Labor Rate Schedule. 4. Additional A. All other review services and reviews in excess of two (the initial review plus one re- check) shall be paid on a time-and-expense basis using the applicable hourly rate identified in the Labor Rate Schedule. B. In-house plan review and other services will be provided as desired by the County and agreed upon by Consultant on a time-and-expense basis using an hourly rate identified in the Labor Rate Schedule. C. Valuation figures used to determine the plan review fees will be calculated based on the County's Fee Resolution or ordinance. The plan review fee will be determined by the County and the proposed plan review fee amount shall be submitted to Consultant for each project for review and approval. Page 21 of22 D. Billing statements will be issued for reviews that receive a full initial review in the preceding month or other acceptable time period. A full initial review shall constitute an earned fee for both the County and Consultant. Each statement will include the permit application number and owner or project name of the plans reviewed with the fee. E. The County shall have the right to withhold payment to Consultant for any work not completed in a satisfactory manner until such time that Consultant modifies such work to the satisfaction of the County. F. Hourly rates shown are portal to portal from inspector's residence or the Tacoma office, whichever is less for on-call services. G. All mileage included by Consultant will be reimbursed at the most current IRS rate at the time of service, or as negotiated and mutually agreed upon by Consultant and the County for fixed mileage rate. Mileage will not be assessed on travel using client supplied vehicle. H. Consultant staffs normal workdays are Monday through Friday (8am~5pm, PST). Office work on Saturdays, Sundays or County Holidays will be performed only at specific request of the County. Billing for work performed outside normal work hours or on Saturdays, Sundays, or County Holidays shall be at 150% of the rates shown above. I. The Labor Rate Schedule is effective as of January I, 2023 and shall be effective for the duration of this Agreement or until amended and mutually agreed upon by Consultant and the County. Page 22 of22