HomeMy WebLinkAboutThriving Communities Grant Awardees Oly Pen Young Men's Christian Assoc. - 042726AGREEMENT FOR
2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR OLYMPIC
PENINSULA YOUNG MEN'S CHRISTIAN ASSN
This Agreement is by and between Jefferson County, Washington (the COUNTY) and
OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN ("OLYMPIC PENINSULA
YOUNG MEN'S CHRISTIAN ASSN').
WHEREAS, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN is a non-
profit corporation registered with the Secretary of State of the State of Washington under UBI
number 91-0652924;
WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and
satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a
sense of belonging, so that residents and visitors feel welcomed to share in the many activities,
opportunities, and experiences available across Jefferson County;
WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC)
small grant program;
WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that
required each proposal to contain an evaluation plan;
WHEREAS, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN submitted a
qualified TC proposal to the Jefferson County Board of Commissioners (BoCC);
WHEREAS, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN' S qualified
proposal contains an evaluation plan with criteria;
WHEREAS, the BoCC staff reviewed and recommended funding all or part of OLYMPIC
PENINSULA YOUNG MEN'S CHRISTIAN ASSN's qualified proposal;
WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of
OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN's qualified proposal;
IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the
parties as follows:
1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES
AWARD
a. OLYMPIC PENINSULA YOUNG MEN'S ' CHRISTIAN ASSN shall use its capabilities
and utilize up to the total amount of Final TC Award for the approved scope of work for the
Project described in OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN's
proposal for the 2026 fiscal year, a copy of which is attached as Exhibit A.
b. The budget for the Project is described in Exhibit B. attached.
Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S
CHRISTIAN ASSN'S Page I
2. RESPONSIBILITIES OF OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN
ASSN
a. No later than January 31, 2027, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN
ASSN shall submit a report to the BoCC Staff describing the final results as compared to
the requirements in the evaluation plan during the term of this Agreement due.
b. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall maintain books,
records, documents and other evidence that sufficiently and properly reflect all direct and
indirect costs expended by it to perform this Agreement. These records shall be subject to
inspection, review or audit by personnel of both parties, other personnel duly authorized
by either party, the Office of the State Auditor, and federal officials so authorized by law.
All books, records, documents, and other material relevant to this Agreement will be
retained for six years after expiration of agreement. The Office of the State Auditor,
federal auditors, the Jefferson County Auditor, and any persons duly authorized by the
parties shall have full access and the right to examine these materials during this period.
If any litigation, claim or audit is started before the expiration of the six (6) year period,
the records shall be retained until all litigation, claims, or audit findings involving the
records have been resolved. Records and other documents, in any medium, furnished by
OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN to the COUNTY, shall
remain the property of the OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN
ASSN, unless otherwise agreed.
3. RESPONSIBILITY OF JEFFERSON COUNTY
a. The COUNTY shall provide OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN
ASSN $1250.00 in funding from the Thriving Communities small grant to be used in
support OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN' S qualified
program.
b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year.
4. TERM
This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on
December 31, 2026, except for the reports required in Section 2, which are due January 31, 2027.
5. NO ASSIGNMENT
A parry's interest in this in this Agreement shall not be assigned to any other person.
6. TERMINATION
a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30)
days written notice if expected or actual revenue from the grant is reduced or limited in
any way, or for non-performance of duties under this Agreement, or for any reason.
b. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN may terminate this
Agreement upon thirty (30) days written notice to the COUNTY. If there is termination
under this clause, the COUNTY shall be liable to pay only for services rendered prior to the
Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S
CHRISTIAN ASSN'S Page 2
effective date of termination. If termination covers a period for which payment has already
been made, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall refund
to the COUNTY a pro -rated share of the payment based upon the balance of time remaining
in the paid period, unless otherwise negotiated.
7. HOLD HARMLESS
a. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall indemnify and
hold the COUNTY, and its officers, employees, agents and volunteers (and their marital
communities) harmless from and shall process and defend at its own expense, including
all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law
or equity arising in whole or in part, directly or indirectly, from OLYMPIC PENINSULA
YOUNG MEN'S CHRISTIAN ASSN's negligence or breach of an of its obligations
under this Agreement; provided that nothing herein shall require OLYMPIC
PENINSULA YOUNG MEN'S CHRISTIAN ASSN to indemnify the COUNTY against
and hold harmless the COUNTY from claims, demands or suits based solely upon the
conduct of the COUNTY, its officers, employees, agents and volunteers (and their
marital communities), and; provided further that if the claims or suits are caused by or
result from the concurrent negligence of: (a) OLYMPIC PENINSULA YOUNG MEN'S
CHRISTIAN ASSN's agents or employees; and, (b) the COUNTY, its officers,
employees agents and volunteers (and their marital communities), this indemnity
provision with respect to claims or suits based upon such negligence, and or the costs to
the COUNTY of defending such claims and suits, etc., shall be valid and enforceable
only to the extent of OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN's
negligence, or the negligence of OLYMPIC PENINSULA YOUNG MEN'S
CHRISTIAN ASSN's agents or employees.
b. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN specifically assumes
potential liability for actions brought against the COUNTY by OLYMPIC PENINSULA
YOUNG MEN'S CHRISTIAN ASSN's employees, including all other persons engaged
in the perfonnance of any work or service required of OLYMPIC PENINSULA YOUNG
MEN'S CHRISTIAN ASSN under this Agreement and, solely for the purpose of this
indemnification and defense, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN
ASSN specifically waives any immunity under the state industrial insurance law, Title 51
RCW. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN recognize that
this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and
was subject of mutual negotiation.
8. INSURANCE
OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall obtain and keep in force
during the term of this Agreement the following insurance:
a. Commercial General Liability Insurance. OLYMPIC PENINSULA YOUNG MEN'S
CHRISTIAN ASSN shall maintain commercial general liability coverage on a form
acceptable to COUNTY Risk Management for bodily injury, personal injury, and
property damage, with a limits of not less than in the amount of at least $1 million per
occurrence, for bodily injury, including death, and property damage; and
Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S
CHRISTIAN ASSN'S Page 3
b. Worker's Compensation (Industrial Insurance). OLYMPIC PENINSULA YOUNG
MEN'S CHRISTIAN ASSN shall maintain workers' compensation insurance at its own
expense, as required by Title 51 RCW, for the term of this Agreement and shall provide
evidence of coverage to COUNTY Risk Management, upon request.
9. INDEPENDENT CONTRACTOR
a. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN and the COUNTY agree
that OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN is an independent
contractor with respect to the services provided pursuant to this Agreement.
b. Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto.
c. Neither OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN nor any
employee of OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall be
entitled to any benefits accorded COUNTY employees by virtue of the services provided
under this Agreement.
d. The COUNTY shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to OLYMPIC PENINSULA
YOUNG MEN'S CHRISTIAN ASSN, or any employee, representative, agent or
subcontractor of OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN.
e. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall be responsible for
all applicable withholdings, deductions, state industrial insurance, tax reports, business
licenses, registrations, and all other obligations of an independent organization.
Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S
CHRISTIAN ASSN'S Page 4
10. SUBCONTRACTING REQUIREMENTS
a. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN Owns Contract
Performance. OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN is
responsible for meeting all terms and conditions of this Agreement including standards of
service, quality of materials and workmanship, costs and schedules. Failure of a
subcontractor to perform is no defense to a breach of this Agreement. Olympic Peninsula
Young Men's Christian Assn assumes responsibility for all liability for the actions and
quality of services performed by any subcontractor.
b. Subcontractor Disputes. Any dispute arising between OLYMPIC PENINSULA YOUNG
MEN'S CHRISTIAN ASSN and any subcontractors or between subcontractors must be
resolved with involvement of any kind ; on the part of the COUNTY and without
detrimental impact on the delivery of contracted goods and services.
11. LEGAL AND REGULATORY COMPLIANCE
While performing under this Agreement, OLYMPIC PENINSULA YOUNG MEN'S
CHRISTIAN ASSN, subcontractors, and their employees are required to comply with all
applicable local, state and federal laws, codes, ordinances and regulations, including but not
limited to:
a. Applicable regulations of the Washington State Department of Labor and Industries,
including WA-DOSH Safety Regulation; and
b. State and Federal Anti -Discrimination Laws.
12. COMPLIANCE WITH LAWS
OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall comply with all Federal,
State, and local laws and ordinances applicable to the work to be done under this Agreement.
13. CHOICE OF LAW
The parties agree that this Agreement is entered into in the State of Washington. This Agreement
shall be governed by and construed under the laws of the United States, the State of Washington
and the County of Jefferson, as if applied to transactions entered into and to be performed wholly
within Jefferson County, Washington between Jefferson County residents. No party shall argue
or assert that any state law other than Washington law applies to the governance or construction
of this Agreement.
14. DISPUTES
a. The parties agree to use their best efforts to prevent and resolve disputes before they
escalate into claims or legal actions. Any disputed issue not resolved under this
Agreement shall be submitted in writing within 10 days to the County Risk Manager,
whose decision in the matter shall be final, but shall be subject to judicial review.
Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S
CHRISTIAN ASSN'S Page 5
b. If either parry deem it necessary to institute legal action or proceeding to enforce any
right or obligation under this Agreement, each parry in such action shall pay for its own
attorney's fees and court costs.
c. Any legal action shall be initiated in the Superior Court of the State of Washington for
Jefferson County, subject to the venue provisions for actions against counties in RCW
36.01.050. The parties agree that the parties' have the right of appeal from such decisions
of the Superior Court under the laws of the State of Washington.
d. OLYMPIC PENINSULA YOUNG MEN'S;CHRISTIAN ASSN consents to the personal
jurisdiction of the courts of the State of Washington.
15. DISCRIMINATION PROHIBITED
OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN shall not discriminate on the
grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin,
honorably discharged veteran or military status, or the presence of any sensory, mental, or
physical disability or the use of a trained dog guide or service animal by a person with a
disability, unless based upon a bona fide occupational qualification in the selection and retention
of employees, materials, supplies, or subcontractors.
16. INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated
agreement between the COUNTY and OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN
ASSN and supersedes all prior negotiations, representations, or agreements written or oral.
17. PUBLIC RECORDS ACT
Notwithstanding any provisions of this Agreement to the contrary, to the extent any record,
including any electronic, audio, paper or. other media, is required to be kept or indexed as a
public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as
may be amended, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN agrees to
maintain all records constituting public records 'and to produce or assist' the COUNTY in
producing such records, within the time frames and parameters set forth in state law. OLYMPIC
PENINSULA YOUNG. MEN'S CHRISTIAN ASSN further agrees that upon receipt of any
written public record request, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN
shall, within two business days, notify the COUNTY by providing a copy of the request per the
notice provisions of this Agreement.
This Agreement and any reports submitted by OLYMPIC PENINSULA YOUNG MEN'S
CHRISTIAN ASSN are subject to disclosure as apublic record under the Public Records Act,
RCW Chapter 42.56.
18. RECORDS RETENTION AND AUDIT AUTHORIZATION
a. A minimum of six years, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN
ASSN shall maintain documented proof of payments made, contracts executed and other
expenditures authorized under your Agreement with COUNTY.
Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S
CHRISTIAN ASSN'S Page 6
b. Upon reasonable notice, OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN
shall provide access to the COUNTY or State representatives to audit records related to
the funds provided to OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN
under this Agreement.
19. NO SEVERABILITY
The terms of this Agreement are not severable: If any provision of this Agreement or the
application of this Agreement to any person or circumstance shall be invalid, illegal, or
unenforceable to any extent, the remainder of this Agreement and the application this Agreement
shall not be enforceable.
20. SURVIVAL
Those provisions of this Agreement that by their 'sense and purpose should survive the term of
this Agreement shall survive the term of this Agreement for a period equal to any and all relevant
statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions
begun within that period. Without limiting the generality -of the preceding sentence, and 'for the
avoidance of doubt, the provisions that survive the' term of this agreement include: (a) controlling
law; (b) insurance; and, (c) indemnification.
21. AMENDMENT, MODIFICATION AND WAIVER
a. This Agreement may be not be amended �or modified to change the approved scope of
services in the Final TC Award.
b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall
have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive
any clause or condition of this Agreement.'
c. Any alteration, amendment, modification,'; or waiver of any clause or condition ,of this
Agreement is not effective or binding unless made in writing and signed by the BoCC or
their delegee.
SIGNATURES ARE ON THE FOLLOWING PAGE
i
Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S
CHRISTIAN ASSN'S Page 7
I
I
JEFFERSON COUNTY WASHINGTON OLYMPIC PENINSULA YOUNG MEN'S
CHRISTIAN ASSN
Board of COUNTY Commissioners
Jefferson COUNTY,. Washington
'' uJ SG.Lt
By:
�
By: -- ?i�. �,�, Signature
Heidi Eise , "our, Chair Date
Name:
Wendy Bart
By- I
eg therton,. Member Dat ; Title: Chief Executive Officer
i 4.29.2026
Date: -
SEAL:
ATTEST:
�••``��c�F�P, /V CO
.o001ssio2�G2
7
n n'/Iq�I i�I III��UH�`�
Parol
allaway, CMC
Date
Clerk thee
Approved as to form only:
04-16-2026
Date
Jeremiah B. Luther, e , DPA
Atteme
�I
Thriving Communities Grant Award. Agreement
CHRISTIAN A
LYMPIC PENINSULA YOUNG MEN'S
S Page 8
EXHIBIT A - SCOPE OF WORK
OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN has been awarded $1250.00 (the
"Final TC Award"), after recommendation by the TC staff. Olympic Peninsula Young Men's
Christian Assn shall use the Final TC Award consistently with its response to the request for
proposal submitted.
A true and correct copy of the OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN's
response to the request for proposal is attached as Exhibit C.
Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MEN'S
CHRISTIAN ASSN'S Page 9
EXHIBIT B — BUDGET
OLYMPIC PENINSULA YOUNG MEN' S CHRISTIAN ASSN has been awarded $1250.00 (the
"Final TC Award"), after recommendation by the TC staff. Olympic Peninsula Young Men's
Christian Assn shall use the Final TC Award consistently -with its response to the request for
proposal submitted to the BOCC.
A true and correct copy of the OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN's
response to the request for proposal is attached as Exhibit C.
Applicant: Olympic Peninsula Young Men's Christian Assn
Contact: Azurite, Corey Chin, Anne Dean
Address: 610 N 5th Ave., Sequim, WA 98382
Phone:
Email: wendyazuriteggmail.com;
Thriving Communities Grant Award Agreement for OLYMPIC PENINSULA YOUNG MI
CHRISTIAN ASSN'S Page 10
Exhibit C
OLYMPIC PENINSULA YOUNG MEN'S CHRISTIAN ASSN'S PROPOSAL
Request for Proposal (RFP) starts after this page
Thriving Communities Grant Award -Agreement for OLYMPIC 'PENINSULA YOUNG MEN' S
CHRISTIAN ASSN'S Page I I
OCT 2 4 2025
Grant Application: BIPOC Family Program Expansion Project (2PERSON COUN
ti 6
f M 1101SS10NER°
Project Overview
The BIPOC Family Program, part of the Olympic Peninsula YMCA, is a free educational experience for
BIPOC youth ages 0-20 and their families, offering ongoing programming in Jefferson County since
2021. The purpose and ultimate goals of the program are to create safe spaces for BIPOC youth and
families to build community, cultural connection, and relationship with nature and the outdoors; to
strengthen family and peer bonds; and to learn from and engage with a variety of BIPOC role models.
The BIPOC Family program is co -coordinated by Azurite Stewart and Corey Chin, who have both been
with the program since the start.
Outstanding educators and mentors include scientists, artists, business owners, cultural heritage
conservators, tradespeople, activists, and community organizers that bring cultural knowledge and
historical perspective through interactive learning experiences. Programs range from health and
wellness, modern and traditional cultural arts, traditional agricultural practices (food systems), and
culinary arts, as well as sciences and conservation through Indigenous land preservation practices.
With a focus on multigenerational and community learning we are able to actively involve and
encourage the investment of not just the immediate families of youth, but the broader community that is
supportive and invested in the success of BIPOC youth.
In 2025, the BIPOC Family Program has provided 9 programs to date and will provide 12 monthly
programs by the end of the year. Monthly programming has been provided since 2021, with increased
bi-monthly programming in the summers of 2022 and 2023 when additional funding has been available.
The BIPOC Family Program has served 265 youth and adult participants (unduplicated) in total since
2021, having served 115 youth and adults in 2024 and 150 youth and adults so far in 2025. Participants
range in age from 0 to 80, with youth age averaging in the 3-12 year old range. Our participants
represent a wide range of cultural, ethnic, and racial identities, including AAPI, Black, Native, Mexican,
and Latinx, with many identifying as mixed. In past events when there were participants present who
spoke Spanish as their primary language, we had translation support present. All of our indoor
programming is offered in ADA accessible facilities.
Activities include hands-on learning experiences co -led by BIPOC educators. In 2025, programs
included Afrobotanicals, cedar weaving, African drum and dance, elderberry syrup, Jamaican cooking,
and a community potluck with music. The annual Dia de Muertos celebration has become a signature
event and will be held in October.
Project Scope Statement
In 2026, the BIPOC Family Program plans to continue offering monthly programming - totaling 12
events. We are submitting this Request for Proposal for $2,000 to maintain and enhance a sense of
belonging for our BIPOC community. This funding will be used to support program delivery and
purchasing supplies for interactive projects. The events are planned month by month depending on
facilitator availability, season, and participant interests.
This program is intentionally co -created with the participants through many conversations and annual
surveys so that the programming remains relevant to the interests of the community. A successful
program is one that works for the youth and BIPOC community. We know that the BIPOC Family
Program events are valued and enjoyed because families continue to show up, and we continue to
evaluate the program success based on participant numbers, witnessing relationship building and the
joy and curiosity in the youth.
For 2026, our monthly community programming may include seaweed harvesting, nature mapping and
cordage making, a history scavenger hunt that maps the history of Native, Chinese, Black, Japanese,
and likely other communities in Jefferson County, ceramics, cooking, a movie night and/or community
potluck, and more yet to be decided.
Organization Profile
The Olympic Peninsula YMCA is a 501(c)(3) nonprofit organization serving Jefferson and Clallam
Counties since 1911. Its mission is to strengthen community through youth development, healthy living,
and social responsibility.
With extensive experience managing grant -funded projects, the YMCA partners with local
governments, schools, and tribal organizations to ensure equitable access to family and youth
programs. The three strategic priorities include: Children are confident, prepared to learn, and care
about others; Individuals of all ages are supported on their health journeys; and individuals and families
of all types are part of a well-connected, supportive community.
The BIPOC Family Program joined the Olympic Peninsula YMCA in 2021. The programming offered
exemplifies the mission and strategic priorities by addressing the unique needs of local BIPOC youth
and families, especially critical given the limited number of BIPOC educators in area schools.
Evaluation Plan
A successful program is one that works for the youth and BIPOC community. The BIPOC Family
Program evaluates success through participation data, relationship -building, and observed joy and
curiosity among youth. We plan to evaluate success both quantitatively and qualitatively as captured
from our participants. Evaluation measures include:
• Attendance: Growth in participation (goal: +20% over 2025)
• Community Engagement: Continued return of families and extended outreach to other BIPOC
community members
• Program Relevance: Annual participant surveys and community conversations shaping future
activities
• Cultural Impact: Increased access to BIPOC-led learning experiences and stronger
family/community connections
Ultimately, participants themselves determine what success looks like. Their consistent attendance,
feedback, and enthusiasm continue to affirm the program's value and long-term impact.
References
1. Dr. Kareen Borders, Executive director of West Sound STEM Network, borders@skschools.org
2. Natalia Duran, JCIRA Outreach Coordinator, natalia.icira cD_gmail.com
3. Tomoki Sage, facilitator for multiple BIPOC Family Program events, tomokisage@gmail.com
BIPOC Family Program Projected Budget 2026
Expense category
Cost
# of events
Total
Program coordinator compensation
(two program coordinators)
$3,500
12
$42,000
Finance support
$250
12
$3,000
Facilitator compensation
$500
12
$6,000
Supplies
$150
12
$1,800
Venue
$80
12
$960
Gift cards ($50 for each family)
$400
12
$4,800
Food
$403.30
12
$4,840
Total
$63,400
This funding will be used to support program delivery, venue fees and purchasing supplies for
interactive projects in 2026. The BIPOC Family Program has $45,000 secured for 2026 from the Black
Futures Fund Co-op, private donors, and rollover funding from 2025. The program has been fully
funded every year since 2021 and we are continuing to seek funding in order to be fully funded for the
coming year of programming. We appreciate your consideration.
Budget Report 2025 OPERATING FUND
Olympic Peninsula YMCA
01 /01 /2025 - 12/31 /2025
Account Group Number
Account Group
Name
Annual Amount
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
01
CONTRIBUTIONS:
301,000;
10,328!
12,958
24,608,
41,523
48,770;
40.9631
23,035i
21,011
17,317!
18,4691
15,008,
27,008
CAMPAIGN
04
CONTRIBUTIONS:
1,163,783,
140,629
141,229
89.719i
89,719i
89,719
89.859;
93,219,
83,219
86,219
86,219!
86,2191
87,819
;GRANTS & OTHER
�080
!EXC'H WAYNGE
!
1,111;
1,111�
1,111'
1,1111
1,111
1,111'
1'112,
EXCHANGE: GOVT
279,732i
21,000
21,000
21,000
21,000,
21,000;
21,000
21,000.
22,000
29,433;
29,433;
26,433
25.433
CONTRACTS
11
DUES
3,380.067,
268,782,
282,969
294,412'
293.9081
290.603
286,4671
286,203_
269,875
268,700:
270,778:
281,852
285,516
13
'MEMBERSHIP
;PROGRAM FEES
1.167,812;
44.239;
61,604
78.589
110.241'
112,120
110,195'
139.226,
131,376
85.779'
92,898,
91,831
109,716;
14
;SALES OF MERCH.
4301
71 i
20
12W
321
16
181
24i
25'
6;
30'
30,
30i
'15
INVESTMENT
30,000i
2,500!
2,500
2,500!
2,500;
2,500
2,500,
2,500
2,500,
2,500:
2,500'
2,500
2.500;
16
ZVNUF
RENT &MISC.
25,740i
2,145'
2,145;
2,145!
2,145i
2,145+
2,145'
2,145
2,145
2,1451
2,145,
2,145
2,145,
REVENUE
18
;MEMBERSUPPORT
(477,387)'.
(39,782)
(39,782):
(39,782);
(39.782);
(39,782),
(39,782)1
(39,782),
(39,782)i
(39,782)1
(39,782);
:...
(39,782)!
(39,782);
19
PROGRAM SUPPORT
(86,707),
(3,459)1
(2,714)i
(3,512)
--
(3,363)j
(7,349)i
(23,006)t
(21,131);
(21,411)
1
(134)1
(134)?
(134)I
(362)!
Total Revenue
5,794,4701
446,452;
481,92M
469,807#
519,0331
520,852;
491,4701
507,550i
472,068'
453,294j
463,687{
467,2131
501,135;
21
SALARIES & WAGES
3,324.1021
186,8061
252,256�
248,302i
251,7491
�.
372,5021
255,766'
262,840i
273,4121
257,064y!
384,6341
256,239;
323,532}
22
BENEFITS
385,908!
27,1531
29.6681
1
30.4311
31.2941
36.8581
31,9901
32,06B;
32,155!
31,5471
37,212
31,547,
33,997,
23
+
!PAYROLL TAXES
313,914
17,879!
23,834
23,4741
23,788i
35,216
24,153
24797'
25,7591
24,2711
36,319%
24,105'
30,319'
24
1CONTRACT SERVICES:
196,50011
18.392
16,766!
29.969;
11.391 i
11,396
32,0691
13.366'
12,341'I
13.8621
12,0411
11,466'
13,444;
25
!SUPPLIES, & MISC.
474,228I
1
34.314;
34,545r
34.187
G
36,274i-
37,893-
48,034'
38,468'
37,6161
;
52,192�
40,726
39,6141
40,367;
! SERVICES
;
26
TELEPHONE & COMM
19,185:
1,5461
1.546
1,546i
1,586'
1,601
1,5861
1,586;
1,586
1,6461
1,661
1,646
1,646,
27
POSTAGE & SHIPPING
3,4751
200'
200,
2001
200j
200'
200'
200:
575,
9001
200;
2001
200'
28
OCCUPANCY
478,916i
46,126;
46,618
35,9721
46.718i
35,119
35,411
39,441t
45,198;
35,001j
41,4881
35,7401
36.084,
29
EQUIPMENT
140,9471
15,467i
17,916!
7,519!
13,679j
10,469•
10.3954
11,144:
10,4241
i
12,179i
10,669'
10,544;
1
10,544!
,
31
IADV. & PROMOTION
I
34,038�
9,795i
2,495'
2,8481
2,968;
2,101.
2,4031
1,2881
1,070
1,3631
�-
3,6451
2,0841
1.973'
32
'TRAVEL & MILEAGE
20,0911
1,637'
1,576-
1,7281
1,508:
1,572;
1,898i
1,9491
1,911,
a
1,728:
1,530;
1,529;
1,5261
33
PROFESSIONAL
1
32,985,
12121
7,239'
5,966I
1,3441,
1,837;
2,2961
1,462i
3,0171
1,845;
3.448i
1,212
2,107
DEVELOPMENT
!
_
35
DUES-REG. & LICENSE:
85,555.
7,631;
6,681i
6,7421
6,681�
6,681
8,631;
6,801
7.566i
7,381
7,401'
6,6811
6,681.
136
;REWARDS &
'RECOGNITION
5401
45i
451
45i
45
45J
45'
45;
45i
45i
45.
45'
451
.37
,FINANCING & BANK
165,392!
13,836!
13,826:,
13,8161
13.8071
13,797,
13,7881
13.778;
13,7681
13,759j
13,749'
13,739!
13,729:
FEES
i
;.
38
INSURANCE
4,760i
397!
397'
397;
397;
397
397i
397
397'
397:
397.
397'
397;
39
MISCELLANEOUS
1,200'
0'
0
3001
i
01
0
300
0i
0
300i
01
01
300•
4,0
!DEPRECIATION
104,1620`
8 6800i
8,68001
8,6800
8 6800I
8,6800_
!
8,6800i
8 680�
8,680,
8,6!
00
8680,
8,6801
8,6800!
48
SUPPORT i
01
0
O
O
l)O
0
`ADMIN
r
_ _
;53
iRENTAL PROPERTY
8,500�
0!
4,250�
0!
a
0
0;
of
0`
Oi
4,2501
0,
0!
Total Expense
5,794,399!
391,116:
468,637-
452,1221
462,0981
676,363,
478,042,
458,3111
475.519;
464,1601
608,095!
444,467
525,570;
Change In Net Assets
7f
55,337
13,392;
17,685:
66,935;
(55,611)�
13,429;
49,239';
(3,451);
(10,866)i
(144,428)
22,746!
(24,435)
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Commissioner Heidi Eisenhour
Amanda Christofferson, Grants Administrator
DATE: - A '1 I � 1. -)0 �
SUBJECT: Thriving Communities Small Grants Program Contracts for Execution
STATEMENT OF ISSUE:
Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January.
Attached are contracts for the fifteen community organizations that the County awarded funds to.
ANALYSIS:
The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's
interests. These various projects will bring benefit to many communities.
FISCAL IMPACT:
The County allocated $10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant
program.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners make a motion to approve of the awards.
REVIEWED BY:
Josh ters, County Administrator Date
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Thriving Communities Grant Awardees
Contract For: TC Grant Award
COUNTY DEPARTMENT: Auditors Office
Contact Person: Amanda Christofferson
Contact Phone: 360-385-9232
Contact email: amchristofferson@co.jefferson.wa.us
Clear Form
Contract No: TC Award YMCABIPOC
Term: Execution -December 31, 2026
AMOUNT: $1250.00 PROCESS:
Revenue: $1250.00
Expenditure:
Matching Funds Required:
Sources(s) of Matching Funds
Fund #
Munis Org/Obj
Exempt from Bid Process
_ Cooperative Purchase
_ Competitive Sealed Bid
_ Small Works Roster
Vendor List Bid
RFP or RFQ
✓ Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: N/A: El 4M4,0� �_�eiu.2 dll�il a en- 4/8/2026
Signature Date
cs
CS57121-410571
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: EE N/A: �� C _4/8/2026
Signature' Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 4/17/2026.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 4/16/2026.
DPA JBL reviewed and approved on 4-16-2026
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
RISK MANAGEMENT AND
1