HomeMy WebLinkAboutBrinnon Fire Association - Brinnon Shrimpfest 2026 Lodging Tax - 122225 Scrivener error pg 2 fixedAGREEMENT FOR 2026 HOTEL -MOTEL FUNDING FOR TOURISM SERVICES
FOR BRINNON FIRE ASSOCIATION (BRINNON SHRIMP FEST)
This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and
BRINNON FIRE ASSOCIATION (BRINNON SHRIMP FEST ("RECIPIENT").
WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State
of the State of Washington under UBI number 601-807-380; and
WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson
COUNTY, as authorized by Chapter 67.28 RCW and Chapter 3.25 Jefferson COUNTY Code; and
WHEREAS, the COUNTY appointed the Jefferson COUNTY Lodging Tax Advisory
Committee ("LTAC") to review and recommend lodging tax proposals submitted to the COUNTY,
as authorized by RCW 67.28.1817 and Chapter 3.25 Jefferson COUNTY Code; and
WHEREAS, RECIPIENT submitted a qualified lodging tax proposal to the LTAC;
WHEREAS, the LTAC reviewed and recommended funding all or part of RECIPIENT's
qualified lodging tax proposal to the Jefferson County Board of Commissioners;
WHEREAS, the Jefferson County Board of Commissioners reviewed the LTAC
recommendation for funding all or part of RECIPIENT's qualified lodging tax proposal and
finalized an award of 112,000for the purposes recommended by the LTAC ("Final LTAC Award");
IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the
parties as follows:
1. SERVICES TO BE PERFORMED USING THE LTAC AWARD
a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final LTAC
Award for the approved tourism promotion services listed in Exhibit A and for no other
purpose during the 2026 fiscal year.
b. If the Final LTAC Award does not specify the approved tourism promotion services, then
the use of the amounts approved in the Final LTAC Award shall be limited to the proposed
tourism promotion services listed in RECIPIENT's proposal for the 2026 fiscal year, a copy
of which is attached as Exhibit B.
2. RESPONSIBILITIES OF RECIPIENT
a. On or before January 31, 2026; April 30, 2026; July 31, 2026; October 31, 2026; and
January 31, 2027, RECIPIENT shall provide to the COUNTY all of the following, which
are more specifically described in Exhibit C:
A quarterly report of the use, services, programs and activities of RECIPIENT
under this Agreement for the prior quarter;
ii. A quarterly financial statement detailing revenues, expenses and cash balances for
the prior quarter; and for the final quarter report, the financial statement shall also
include a detailed financial statement for all 2026.
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 1 of 31
iii. On or before January 31, 2026 or upon execution of this Agreement, whichever is
later, provide to the COUNTY: A billing invoice requesting payment of Hotel -
Motel Funding for the 2026 fiscal year.
b. For a minimum of six (6) years, maintain documented proof of payments made, contracts
executed, and other expenditures authorized under this Agreement. Upon reasonable
notice, provide access to COUNTY or State representatives to audit those records.
c. Funding provided by this Agreement may only be expended on the services described in
Section 1 of this Agreement. Any monies used for other services or purposes shall be
refunded to Jefferson COUNTY. Any monies under -expended of the total funding
allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31,
2027.
d. By February 281h of each year provide all of the following information on Exhibit B,
attached hereto and incorporated by reference for the previous year.
i. Each festival, event, or tourism facility owned and/or operated by RECIPIENT.
ii. The amount of lodging tax revenue allocated for expenditure (whether actually
expended or not) by RECIPIENT on each festival, event or tourism facility.
iii. Estimated number of tourists served at each festival, event or tourism facility.
("Tourist" includes persons traveling more than 50 miles to the location of the
event, festival or facility and overnight stays in the area).
iv. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels,
motels, resorts, bed and breakfasts, or commercial campgrounds).
v. Measurements that demonstrate the impact of increased tourism attributable to the
event, festival or facility.
3. RESPONSIBILITY OF JEFFERSON COUNTY
a. The COUNTY shall provide RECIPIENT funding from Hotel -Motel Tax receipts to be used
in support of their responsibilities as defined under this Agreement.
b. Said funding is in the amount of the Final LTAC Award for the 2026 fiscal year. Payment is
conditioned on full compliance with this Agreement, including but not limited to, the
submittal of the reports required by Section 2.
c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available
billing cycle.
4. TERM
This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on
December 31, 2026, except for the reports required in Section 2, which are due January 31, 2027
and February 28, 2027.
5. ASSIGNMENT
A party's interests in this in this Agreement may not be assigned to any other person.
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 2 of 31
6. TERMINATION
a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30)
days written notice in the event expected or actual revenue from the Hotel -Motel Tax is
reduced or limited in any way, or for non-performance of duties under this Agreement, or
for any reason.
b. RECIPIENT may terminate this Agreement upon thirty (30) days written notice to the
COUNTY. In the event of termination under this clause, the COUNTY shall be liable to
pay only for services rendered prior to the effective date of termination. If termination
covers a period for which payment has already been made, RECIPIENT shall refund to the
COUNTY a pro -rated share of the payment based upon the balance of time remaining in the
paid period, unless otherwise negotiated.
7. HOLD HARMLESS
a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents
and volunteers (and their marital communities) harmless from and shall process and
defend at its own expense, including all costs, attorney fees and expenses relating thereto,
all claims, demands, or suits at law or equity arising in whole or in part, directly or
indirectly, from RECIPIENT's negligence or breach of an of its obligations under this
Agreement; provided that nothing herein shall require RECIPIENT to indemnify the
COUNTY against and hold harmless the COUNTY from claims, demands or suits based
solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers
(and their marital communities), and; provided further that if the claims or suits are
caused by or result from the concurrent negligence of. (a) RECIPIENT's agents or
employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and
their marital communities), this indemnity provision with respect to claims or suits based
upon such negligence, and or the costs to the COUNTY of defending such claims and
suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence,
or the negligence of RECIPIENT's agents or employees.
b. RECIPIENT specifically assumes potential liability for actions brought against the
COUNTY by RECIPIENT's employees, including all other persons engaged in the
performance of any work or service required of RECIPIENT under this Agreement and,
solely for the purpose of this indemnification and defense, RECIPIENT specifically
waives any immunity under the state industrial insurance law, Title 51 RCW.
RECIPIENT recognize that this waiver was specifically entered into pursuant to
provisions of RCW 4.24.115 and was subject of mutual negotiation.
8. INSURANCE
RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise
required, the following insurance:
a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general
liability coverage on a form acceptable to Jefferson COUNTY Risk Management for
bodily injury, personal injury, and property damage, with a limits of not less than in the
amount of at least $1 million per occurrence, for bodily injury, including death, and
property damage; and
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 3 of 31
b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the term of
this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk
Management, upon request.
9. INDEPENDENT CONTRACTOR
a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with
respect to the services provided pursuant to this Agreement.
b. Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto.
c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits
accorded COUNTY employees by virtue of the services provided under this Agreement.
d. The COUNTY shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to RECIPIENT, or any
employee, representative, agent or subcontractor of RECIPIENT.
e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state
industrial insurance, tax reports, business licenses, registrations, and all other obligations
of an independent organization.
10. COMPLIANCE WITH LAWS
RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the
work to be done under this Agreement.
11. CHOICE OF LAW
The parties agree that this Agreement is entered into in the State of Washington. This Agreement
shall be governed by and construed under the laws of the United States, the State of Washington
and the County of Jefferson, as if applied to transactions entered into and to be performed wholly
within Jefferson County, Washington between Jefferson County residents. No party shall argue
or assert that any state law other than Washington law applies to the governance or construction
of this Agreement.
12. DISPUTES
a. The parties agree to use their best efforts to prevent and resolve disputes before they
escalate into claims or legal actions. Any disputed issue not resolved under this
Agreement shall be submitted in writing within 10 days to the County Risk Manager,
whose decision in the matter shall be final, but shall be subject to judicial review.
b. If either party deem it necessary to institute legal action or proceeding to enforce any
right or obligation under this Agreement, each party in such action shall pay for its own
attorney's fees and court costs.
c. Any legal action shall be initiated in the Superior Court of the State of Washington for
Jefferson County, subject to the venue provisions for actions against counties in RCW
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 4 of 31
36.01.050. The parties agree that the parties have the right of appeal from such decisions
of the Superior Court under the laws of the State of Washington.
d. RECIPIENT consents to the personal jurisdiction of the courts of the State of
Washington.
13. DISCRIMINATION PROHIBITED
RECIPIENT with regard to the project to be completed under this Agreement, shall not
discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color,
national origin, honorably discharged veteran or military status, or the presence of any sensory,
mental, or physical disability or the use of a trained dog guide or service animal by a person with
a disability, unless based upon a bona fide occupational qualification in the selection and
retention of employees, materials, supplies, or subcontractors.
14. INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated
agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations,
representations, or agreements written or oral.
15. PUBLIC RECORDS ACT
This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record
under the Public Records Act, RCW Chapter 42.56.
16. RECORDS RETENTION AND AUDIT AUTHORIZATION
a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made,
contracts executed and other expenditures authorized under your Agreement with Jefferson
COUNTY.
b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives
to audit records related to the funds provided to RECIPIENT under this Agreement.
17. NO SEVERABILITY
The terms of this Agreement are not severable. If any provision of this Agreement or the
application of this Agreement to any person or circumstance shall be invalid, illegal, or
unenforceable to any extent, the remainder of this Agreement and the application this Agreement
shall not be enforceable.
18. SURVIVAL
Those provisions of this Agreement that by their sense and purpose should survive the term of
this Agreement shall survive the term of this Agreement for a period equal to any and all relevant
statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions
begun within that period.. Without limiting the generality of the preceding sentence, and for the
avoidance of doubt, the provisions that survive the term of this agreement include: (a) controlling
law; (b) insurance; and, (c) indemnification.
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 5 of 31
19. AMENDMENT, MODIFICATION AND WAIVER
a. This Agreement may be not be amended or modified to change the approved tourism
promotion services in the Final LTAC Award.
b. Only the Jefferson County Board of Commissioners or their delegate by writing
(delegation to be made prior to action) shall have the expressed, implied, or apparent
authority to sign, alter, amend, modify, or waive any clause or condition of this
Agreement.
c. Any alteration, amendment, modification, or waiver of any clause or condition of this
Agreement is not effective or binding unless made in writing and signed by the Jefferson
County Board of Commissioners or their delegate.
SIGNATURES ARE ON THE FOLLOWING PAGE
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 6 of 31
JEFFERSON COUNTY WASHINGTON
Board of COUNTY Commissioners
Jeffer COUNTY, Washington
By:
Hei t isenhopr, Chair
1.1
SEAL:
ATTES
C
ley-Nollette, Commissioner
III to IIII/Ii,,,i
� •''Mlss''
-A
Galloway, CMC U Date
the Board
Approved as to form only:
BRINNON FIRE ASSOCIATION
By:
Signature
Name:
Title:
Date:
6-P. C L9=7:-- -nzzl L-kz ---
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 7 of 31
JEFFERSON COUNTY WASHINGTON
Board of COUNTY Commissioners
Jeffe COUNTY, Washington
By:
Hei gisenhour, Chair
. Commissioner
ley-Nollette, Commissioner
SEAL:
-A r -
ATTEST:j _ vA
ta,1 I
Caro y Galloway, CIVIC Date
Cler the Board
Approved as to torm only:
BRINNON FIRE ASSOCIATION
�2DBy:
Signature
Name: ?1 n llnjn.)
Title:
Date: t 2
rJ.(.' z .--
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 7 of 31
EXHIBIT A
Itemized List of Tourism Promotion Services Approved in the Final Award
Section 1 - Itemized List of Proposed Tourism Promotion Services
Total Retlut-,t: S10,000
I. Digital Marketing Campaign (Seattle, Olympia & FS Corridor)
• Targeted Social media ads (Fl3/lnstagram/Google) - $3,500
• Audience: Seattle metro, Tacoma/Olympia, and Portland weekend travelers
2. Regional Print & Radio Advertising
• Peninsula Daily News, PT Leader, South Sound Magazine - $2,000
• Peninsula/Seattle radio spots - $1,000
3. Rack Cards & Visitor Center Distribution
• Design & 7,500 printed rack cards - $1,250
• Distribution to Olympic Peninsula Visitor Centers, ferries, and Seattle outlets S750
4. Website & Content Upgrades
• Professional updates, event calendar, sponsor highlights - $1,000
S. Onsite Tourism Support
• HWY 101 Traffic Readers, directional signage & wayfinding for visitors - $500
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 8 of 31
EXHIBIT B
RECIPIENT'S PROPOSAL
ATTACHED
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 9 of 31
Exhibit C
Jurisdiction Lodging Tax Reporting Form —To Be Submitted to Jefferson COUNTY
Administrator's Office
No Later than February 28' of each Year
Lodging Tax Repoi- ins Form
Or_=amzatron, recen-mg fundrrt_ to promote fe:m-3L. :pecul event, and toumm-related actrnhe: tfirouzh teunani-re ated facillues
onned or :pon.oaed bl non-profit organrzatiom or the local j=dtctron are requued to complete ±1- form far EACH activity
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RETURN THIS FORM TO:
Jefferson County Admrm.trator'. Office
1820 Jefferson Street
P.O Box 1220
Port Townsend. WA 99368
)effbocc u co )efferon.tta.us
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DEADUNE February '_9th of Each Reporting Year
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 10 of 31
LTAC Yearly Reporting
Definitions/Instructions
Activity Type: Event/Festival: Short-term activity occurring between specific dates (e.g., 4th of July celebration, local
marathon)
Facility: Municipally -owned facility that operates some or all of the year (e.g., county historical museum,
convention center)
Marketing: Activity that provides information to encourage visitors to an area; is typically a year-round activity
but may also operate for less than a full year.
Activity Date: Activity beginning and ending dates.
Actual: Persons estimated to have actually participated in event/festival or visiting a facility. For marketing activity,
enter the number of persons estimated to have actually visited area as result of marketing activity.
Projected: Persons expected to participate in event/festival or visiting a facility. For marketing activity, enter the number of
persons expected to visit area as result of marketing activity.
Methodology: Select the methodology used to estimate the actual number of visitors/participants.
Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at
entry points, vehicle counts or number of chairs filled. A direct count may also include information collected
directly from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event.
Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold,
redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey: Information collected directly from individual visitors/ participants. A representative
survey is a highly structured data collection tool, based on a defined random sample of participants, and the
results can be reliably projected to the entire population attending an event and includes margin of error and
confidence level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner
that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire
visitor population and provide a limited indicator of attendance because not all participants had an equal chance
of being included in the survey.
Structured Estimate: Estimate produced by computing known information related to the event or location. For
example, one jurisdiction estimated attendance by dividing the square footage of the event area by the
international building code allowance for persons (3 square feet).
Other: (please describe)
Overall Attendance: Total projected and estimated actual attendance recorded for event, facility or resulting from marketing
activity.
Total Attendees Traveling 50 miles or more:
Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility.
For marketing organizations, report visitors traveling more than 50 miles to visit area.
Of total, attendees who traveled from another state or country: Of the total projected and estimated actual number of
visitors traveling more than 50 miles to attend event or facility or visit area, report projected and estimated actual number
of visitors who traveled from another state or country.
Attendees who stayed overnight:
Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments
such as hotels, motels, bed and breakfasts, etc.
Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations
such as family and friends.
Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights. One Lodging night = one or more
persons occupying one room for one night.
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 11 of 31
EXHIBIT C 1 st QUARTER Due by April 301' to afmcknight(iDco jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 11 QTR:
ORGANIZATION
Amount
Received
Overspent
Refund
TOTAL Ist
Awarded
N
Required
QTR
by
From
Underspent
LTAC
Jefferson
Jefferson
(-) of LTAC
FUNDS
County
County
funds
SPENT
2. LTAC funds spent by your organization 11 QTR (include 200 word limit regarding activities and funds spent
with an itemized statement and supporting documentation, i.e. invoices paid, receipts from payment,):
3. LTAC funds balance remaining 1" QTR:
4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts
executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,
RECIPIENT shall provide access to Jefferson County or State representatives to audit those records.
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 12 of 31
EXHIBIT C 2°d QUARTER Due by July 31" to afmckni hghtCa,co.jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 21 QTR:
ORGANIZATION
Total
Total
Overspent
Refund
TOTAL
TOTAL
Amount
Received
(+)
Required
V QTR
2°d QTR
Awarded
From
Underspent
LTAC
LTAC
by
Jefferson
(") of LTAC
FUNDS
FUNDS
Jefferson
County
funds
SPENT
SPENT
County
2. LTAC funds spent by your organization 2°d QTR (include 200 word limit regarding activities and funds spent
with an itemized statement and supporting documentation, i.e. invoices paid, receipts from payment,):
1. LTAC funds balance remaining 2°d QTR:
2. Please attach your organization's report for all revenue, marketing, services, programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made,
contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable
notice, RECIPIENT shall be able to provide access to Jefferson County or State representatives to audit those records.
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 13 of 31
EXHIBIT C 3rd QUARTER Due by October 31$1 to afmcknightAco.jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 3`d QTR:
ORGANIZATION
Total
Total
Overspent
Refund
TOTAL
TOTAL
TOTAL
Amount
Received
(+)
Required
V QTR
2nd QTR
31d QTR
Awarded
Underspent
LTAC
LTAC
LTAC
by
From
(-) of LTAC
FUNDS
FUNDS
FUNDS
Jefferson
Jefferson
funds
SPENT
SPENT
SPENT
County
County
2. LTAC funds spent by your organization 31 QTR (include 200 word limit regarding activities and funds
spent with an itemized statement and supporting documentation, i.e. invoices paid, receipts from payment,):
2. LTAC funds balance remaining 3' QTR:
3. Please attach your organization's report for all revenue, marketing, services, programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made,
contracts executed and other expenditures authorized under the Agreement with Jefferson County. Upon reasonable
notice, you shall be able to provide access to Jefferson County or State representatives to audit those records.
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 14 of 31
EXHIBIT C 4" QUARTER Due by January 31$1to afmcknight(a,co.jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 41 QTR:
ORGANIZATION
Total
Total
Overspent
Refund
TOTAL
TOTAL
TOTAL 3rd
TOTAL
Amount
Received
(+)
Required
11 QTR
2"1 QTR
QTR
4d' QTR
Awarded
Underspent
LTAC
LTAC
LTAC
LTAC
by
From
(-)ofLTAC
FUNDS
FUNDS
FUNDS
FUNDS
Jefferson
Jefferson
funds
SPENT
SPENT
SPENT
SPENT
County
County
2. LTAC funds spent by your organization 4' QTR (include 200 word limit regarding activities and funds spent
with an itemized statement and supporting documentation, i.e. invoices paid, receipts from payment,):
3. LTAC funds balance remaining 41 QTR:
4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts
executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,
RECIPIENT shall provide access to Jefferson County or State representatives to audit those records.
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 15 of 31
RECEIVED 09/10/25
Page 1 of 16
2026 Proposal Checklist for Tourism Promotion Activities
Orcamzation \amc B—1 na n r r t. As so c @ of -a •�
Event Name, if different d1 -A 0 % Slu r , •ti ,A %S1'
T
ProposLNi Contract Amcx,nt S / O, o 0 0 501(cx3) J( (6) O
NVA tJBI Number 601 c5O —7 3 & u EIN Number F3 — !4 6 ") y c/'-{
Propo%ak .honld complctclN address the ducslions, and all rerluesled supplemental
information .hould he pro\ ided. Incomplete ur law proposals may not he considered by the
.lcffcr-son Cousts LTAU.
To be eligible for consideration, your application must be signed, dated, and include the
following items in the listed order.
Check each item submitted
Signed and Dated Proposal Checklist for'Toutism Promotion Activities
V Declaration of capital expenditures and operations, if applicable (Attachment A).
Il / roof of liability insurance (Attachment B)
VSection I - Itemized list of proposed sereices and estimated costs.
41 Section 2 - Proposal Questions.
GYSection 3 - Proposed 2026 promotion, facility, event or activity budget.
aKsection 3 - 2025 organizational budget and year-to-date income and expense statement(s)
(a Section 3 - list of names and addresses of the organization's current Board of Directors
har and contact information for event chairperson, if applicable
Section 3 - Optional work samples such as season brochures, promotional materials, reviews,
newsmagazine articles, etc. (maximum of 5 separate pieces)
To be considered, a fully completed and signed on final application with supporting
documents must be electronically received and date stamped at the Jefferson County
Administrator's Office, to Adiel McKnight C,, afnrckiiieht a co.iefferson.w;t.us
by WE:DNE:SDAY, SEPTE MBER 10, 2025 by 4:30 p.m. (Secure and approved file transfer links
arc acceptable to accommodate large file sizes if needed )
Documents submitted to the County are public records, potentially eligible for release.
21;';,.
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 16 of 31
RECEIVED 09/10/25
Page 2 of 16
2026 Proposal Checklist for Tourism Promotion Activities
Proposal Deadline: %1 I MLSDAY, `f.l' I I Nllil.fi Ill. 21125 1 1 4:30 P.M.
E:lectronicall% to Email Address: ofmckiii,--ht_it cu.jrffrr�nn.�tia.n�
Please type (10 point or larger) or Icgibly print in ink
To be considered: all questions must be answered, all requested documents provided, this form
must be signed and dated.
Organization Name
Organization Address o7 -7-1ove- JQ,1A, &.A A10a�
Contact Name�
Contact Address �' (30r LVA ?8 31O
Dav Phone. 3co• 77t . Li Sy
Evening or Cell Phone- S Sv q _ �/ r; g
E-Mail Address 5rna t+u[..Y,/Q br.w..�nt•' rr . e oM
Facility/Event. (if applicable) vri.+,•o,• Tv, ,,, C-e-
Total Lodging Tar Request S i e3
Estimate 2026 org. operating
budeet llncl Lodeine Tax funds) S
If asking for funds for a specific
event, list other cash funding sources
and dollar amounts budgeted for this
project
Note This section is only due for
specific event and festival funding
requests
SC-1- Art
Dollar Amount
4..1
Oq" C4.
S o u
S (S ,)O
fZnc cek .
S 2000
'f. -4
S 1 00
J..
S Soo
S
Total Project Revenue Budget:
S
Did your organization receive Lodging Tax Funds from the County in 20251 O Yes *110
1 understand that if my organization's proposal for tourism promotion activities is approved by the Counts that nri
organization will enter into a contract with the County to provide the contracted services up to the maximum
contract amount / understand that the proposal herrui is a puhlic record potennalh, eligible fiir public release.
Sign Name Date
Print Name an isle C.l..,. `�►-, f - -Q -r'r=,-{
31:.;,.,
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 17 of 31
RECEIVED 09/10/25
Page 3 of 16
Brinnon Fire Association — Brinnon ShrimpFest 2026 Proposal
Jeflerson County Lotiging Tax Advisoty Committee
Tourism Promotion Service Proposal
Checklist Attachments
• ✓ Signed and dated checklist
• ✓ Attachment A - Declaration of capital expenditures and operations
• ✓ Attachment B - Proof of liability Insurance
• ✓ Section 1 - Itemized list of proposed services & estimated costs
• ✓ Section 2 - Proposal questions (responses below)
• ✓ Section 3 - Proposed 2026 budget (attached)
• ✓ Section 3 - 2025 budget and YfD income/expense (attached)
• ✓ Section 3 - Board of Directors list (attached)
• ✓ Section 3 - Promotional samples & media coverage (attached)
Section 1— Itemized List of Proposed Tourism Promotion Services
Total Re•tluv%t_ $10,000
1. Digital Marketing Campaign (Seattle, Olympia & 1-5 Corridor)
• Targeted social media ads (FB/Instagrain/Google) - $3,500
• Audience: Seattle metro, Tacoma/Olympia, and Portland weekend travelers
2. Regional Print & Radio Advertising
• Peninsula Daily News, 17 Leader, South Sound Magazine - $2,000
• Peninsula/Seattle radio spots - S1,000
3. Rack Cards & Visitor Center Distribution
• Design & 7,S00 printed rack cards - $1,250
• Distribution to Olympic Peninsula Visitor Centers, ferries, and Seattle outlets - S7S0
4_ Website & Content Upgrades
• Professional updates, event calendar, sponsor highlights - $1,000
S. Onsite Tourism Support
• IiWY 101 Traffic Readers, directional signage & wayfinding for visitors - $500
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 18 of 31
RECEIVED 09/10/25
of 16
Section 2 — Proposal Questions
1. Tell us about your event and why it increases tourism.
ShrimpFest is a celebration of Hood Canal's world-famous spot shrimp and local culture.
Run by the Brinnon Fire Association, ShrimpFest has been a Jefferson County tradition for
34 years, drawing visitors for fresh seafood, music, arts, and family -friendly fun. In 2025,
nearly 4,000 attendees came, many from Seattle, Tacoma, and beyond. The event generates
significant tourism revenue, bringing thousands of visitors to Jefferson County restaurants,
campgrounds, and lodging.
2. If this is recurring, how is 2026 different?
ShrimpFest has a strong legacy, but in 2025 we primarily used online promotion. With
LTAC support, we will expand to regional print/radio, rack card distribution, and targeted
campaigns into Seattle and Portland, broadening reach and driving overnight stays to the
region.
3. How does your event support LTAC priorities?
ShrimpFest directly supports Priority #2: "Marketing and operations of special events and
festivals designed to attract tourists." It also fulfills LTAC's additional criteria: proven track
record, documented attendance, and clear potential to increase overnight stays in Jefferson
County.
4. Describe how you will market/promote.
Event Date: June 20, 2026
Timeline: Promotions begin March 2026 through event weekend
Target Audience: Tourists traveling 50+ miles - Seattle, Tacoma, Olympia, Portland
Methods: Social/digital ads, rack card distribution, Seattle radio & regional print, tourism
websites, and event partnerships
Overnight Promotion: Highlight Brinnon-area lodging and Jefferson County camping via
website & ads; package promotions with Hood Canal businesses
Collaboration: Partnerships with Peninsula Visitor Bureaus, Hama Hama Oyster Co., and
Jefferson County tourism outlets
S. How will you measure effectiveness?
Attendance counts via ticket sales and traffic estimates
Surveys asking visitors' origin and lodging type
Tracking digital ad impressions, clicks, and reach
Reporting lodging/camping partner data to Jefferson County
6. What economic impact can be expected?
2025 Actual Attendance: -4,000 visitors
2026 Projected Attendance: 4,500-6,000 visitors
Impact: Thousands of overnight stays in Brinnon and nearby communities; increased
spending at restaurants, gas stations, lodging, campgrounds, and shops. ShrimpFest also
reinvests proceeds into Brinnon Fire Association services, enhancing community safety.
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 19 of 31
RECEIVED 09/10/25
of 16
7. Describe your organization's expertise.
While the Emerald Towii Alliance managed ShrimpFest for over a decade. The Prinnon Firs.
Association took it over in 202S and successfully managed ShrimpFest with a now venue
and resounding success (see PT Leader Article). With deep rommunity ties and a proven
ability to organize safe, large-scale events, we combine strong volunteer leadership with
professional marketing partners to ensure continued success.
Section 3 — Background Information
• 202E projected Budget: Attached (shows S10K LTAC request leveraged against ticket
sales, vendor fees, sponsorships, and donations)
• 2025 Budget + Y70 Statement: Attached (202S was near break-even despite record
attendance, due to limited marketing reach)
• Board of Directors & Event Chair Contact: Attached
• Promotional Samples & Media Coverage: Attached (links: Promotion Poster,
BrinnonShrimpFest website, Peninsula Daily News, PT Leader articles)
Signatures
Submitted by:
FF/EMT Justin Matheson
Chair, Brinnon Fire Coin inission/Event Chair, Brinnon ShrimpFest
Info@tBrinnonShrimpfest-com
Date: September 2025
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 20 of 31
RECEIVED 09/10/25
Page 6 of 16
ATTACII'MENT A
Declaration or capital Expenditures and Opte flan
I 1 he total aniount of nt% request fot I. I AU funding is: Z 10, 4 v b
Ofthc total listed in I'atagraph 1, above
a. The amount requested for capital expenditures is S J o, ou o
b The requested capital expenditures are for
Ofthe total amount listed in Paragraph 1, above:
a The total amount requested for operations is: $ O
b The requested operations expenditures are for
I declare under penalty of perjury under the law of Washington that the foregoing representation
about the capital expenditures and operations is true and correct
Signed on this J day of �� 0 S (date) (month) (year)
3t f5r,nn ).r
(city of other location, and state or country)
(Printed Name)
(SV n- re)
13 1
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 21 of 31
ATTACHMENT 8
Insurance Certificate
1,41 Page
RECEIVED 09/10/25
Page 7 of 16
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 22 of 31
RECEIVED 09/10/25
Page 8 of 16
i►COR 0 saTfl lwoow""1
1%� CERTIFICATE OF LIABILITY INSURANCE 4MMS
THIS CERTIFTCATT IS ISSUED AS A MATTER OF 9WO11MAT10N ONLY AND CONFERS NO RIONT3 Urf?f rMF CFRTIFICATE MOL DER. T11E3
CERTIFICATE DOES NOT AFFSIMAITVELY OR NEOArMY AMEND, INTEND OR ALTER THE COVERAoE AFFOPOEO BY THE POL"s
0E1 OW. THIS CERnMATE OF INSURANCE DOES NOT CONST11111TE A CONTRACT BETINEEN THE rs ;U►KI I14911IIATWS} AVTHOAQEO
REPRESENTATIVE OR MROOUCER AND THE CEATMICATI VOIDER.
IMPORTANT: 11 the cart rcateho/dw Is en ADDITIONAL INSURED, the pollClr(les) nn»t have A01 t"AL PMUREO prevlalM a bn rjYrs1rf
11 SUBROGATION IS WAIVED, sLb,art to Mw Vans and coo I* 4 el"pof", m"a n poeeMa may reQube an aMona "IfIc A • a'a-w.t x
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Br.--mn Fire Aswca_On ACCORCANCE WIT711 THE POLICY PRCVVW#4S.
272 Schcu-'owc Road A111'140MMMMSAN'ATVE
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ACORD 25 (201&W) The ACORD rut. and bgo are regIvated marks of ACORD
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 23 of 31
RECEIVED 09/10/25
Page 9 of 16
Budget 2026 Shrimp Fest
Category Budget
Evers Operations
Toilets & Wash Stations
Enleftnrtt M Teat
sound Symem _
Garbage
EleonCal
Storage
Marketing/Advenisl
Entertainment - -- —
Kids Zone _
Merchandise
Shrimp Pumhasing
Total
--_ .---1-510,000.00
$10,000.00
$7,500.00
$2,500.00
$7.500.00
$15.000.00
$52,S00.00
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 24 of 31
RECEIVED 09/10/25
Page 10 of 16
Budget Tracker 2025 Shrimp Fest
Budget
At. tuai ,
Tracker S1.11I, .
Event Operations
$10,000.00
Toilets& Wash Stations
$1.938 70
",051 30
StagetTent Rental40X20
$3.873 79
$3,061 30
Flectneal Box Hook Up (Electrician A Mason PUD)
S5,000 00
$1.102.60
Garbarge -- Oiympic Disposal
$1,958 70
$902-60
Masan PUD Hook -Up
$200 00
$62-60
Storage
$84000
4937.40 paid
State Parks ParldnR
$1.00000
($1,03741il
Permits (County & State)
$100 00
($1,537.40)
Required Road Signage from County
$50000
($1.537.40)
Budget Remainin
51,537 40
Marketing/Advertising
$Z500.00
WeDste
S1,8C000
$700.00
Poste-s/Banrers
S500 03
$200.00
Budxt Remaining
$200.00
Entertainment
$7.500.00
The Great American Trainwreck
$1,500.00
$6,500.00
The Shift
$1.000.00
$5,500.00
Buck Ellard Band
$1.000 00
$4,500.00
Dave Cinnamon (Sound Technician/Sound System)
S2.500.00
$2.000.00
Port Townsend Glassworks
$200.00
$1.800.00
NckViganno
S8C000
$1,000.00
BudRet Remaining
$1.500.00
Kids Zone
S4,500.00
Dunk Tank
$375.00
$2,125.00
Misc.
$250.00
$2.250.00
BudRet Remaining
$2.000.00
Merchandise
$7,500.00
ShrimpBeeds
$624.00
$6.876.00
Shirts/Hoodies
$5,000.00
$1,876.00
Hats
$1.000.00
$876.00
Coffee Cups/Water Bottles
$500.00
$376,00
Budget Remaining
S378.00
Shrimp Purchas:nWProcessing
SA000.00
Jeff Johns
S17,210.00
$790.00 pa-.d
ULine 16ounce containers
$684.64
$105.36
Chest Freezers
$100.00
$5.36
Sticker Mule
$297.00
($291.64)
Budget Remaining
$291.64
Budget/ActualTotals
$48.000.00
$50,751.83
-$2,751.83
Income Projected
ACWT..
COH514
Sponsorships
S25,000.00
S22,100.00
A%,Ixox9K
Vendors
$3,00000
$3,420.00
Shrimp Sales
$25,000 00
So ; C
Merchandise
$8.000.00
$o C0
,Projected
$61.000.00
S25.: 0 C0
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 25 of 31
RECEIVED 09/10/25
Page 11 of 16
NIFNIORA\DUM
To: Shrimphest 1'eam
From: Justin Matheson. Chair
Date: 21015
Subject: 2025 Shrini est Budget Proposal
OverNiew
As we plan for ShrimpFest 2025, this memorandum outlines our projected revenue and financial
considerations to ensure a successful and sustainable event Below are our expected revenue
sources and recommendations for budgeting priorities
ReNenue Projections
Sponsorship Revenue:
• *F10e Sponsor. S 10,000 (1)
• Big Elk Sponsors $5,000 (3) - S15,000 total
• Shrimp Royalty Sponsors- $1,500 (10) $15,(M total
• Crab Champion Sponsors $500 (20) - S10,000 total
• Patron Sponsors. S 100 (20) - S2,000 total
• Vendors: Average S 100 (30)--S3,000 total
• Total Sponsorship Revenue: $57,000
Product Sales Revenue:
• Shrimp Sales. $22,500 (capped at S15 per lb.)
• !Merchandise Sales. S7,500
• 'Dotal Sales Revenue: S30,000
"Total Projected Revenue: SS2,000
Budget Considerations - $52,500
1 $10,000 Event Operations Venue rental, permits, insurance, and infrastructure setup
2 $5,000 Electrical Cables and Boxes - Need inventory of existing energy capabilities
3 S2,500 Kid's Zone Kid's activities
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 26 of 31
RECEIVED 09/10/25
Page 12 of 16
J S5,000 Mat1etin¢ & pron,ntion Advertising, social media, signage, and outreach
s $7,500 Fnte tainmcnt & Aclk itim - Performets, contests, and interactive experiences
h $17.500 Food & iics erase tih•imp procurement, fleet Gardens
7 $5,000 Mcr-chandise Production Apparel, "venirs, and branding materials
R $1,500 Volunteer & Staff Suppot t Staffing needs, uniform%, and appreciation
incentives
Kev Recommendations
• Sponsorship Fnpal!cment: Continue strengthening sponsorship relationships and en sure
value-d►iven hannerships to maintain and increase support
• Pricing Strategy: Maintain shrimp pricing at no more than S15 per pound to balance
affofdability %\ith profitability.
• Expense 01)timi7ation: Identify cost -saving measures in logistics and vendor contracts
to MRXIM17C efiicicnc\
• Community Engagement: F\pand outreach efforts to increase attendance and
merchandise sales
We look forward to discussing these projections and refining our budget strategy for a successful
ShrimpFcst 2025
Next Steps: Please review these projections, and we will schedule a follow-up meeting to
finalize budget allocations and discuss any adjustments.
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 27 of 31
RECEIVED 09/10/25
Page 13 of 16
Brinnon Fire Association
PO Box 42 — Brinnon, WA. 98320 — cmanly@Brinnonfire.com
Pilar Dolan- President
PO Box 697
Brinnon, WA 98320
442-342-4454
Clarkpilar5@gmail.com
Beata Ellis- Vice -President
PO Box 36
Brinnon, WA 98320
564-202-6170
bellis@brinnonfire.com
Crystal Manly—Secretary/Treasurer
PO Box 774
Brinnon, WA 98320
360-301-0029
CmanLy@brinnonfire.com
Justin Matheson — ShrimpFest Chair
471 Valley View Lane Ln.
Brinnon, WA 98320
253-509-4886
Jmatheson(d)brinnonfire.com
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 28 of 31
11
RECEIVED 09/10/25
Page 14 of 16
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Page 29 of 31
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Page 15 of 16
MAIN MENU
V*dnesday. SgWernbm 10, 2025
♦ M.r �... a Uwe taw ww•wert �tw • rrsr rs)s.rA • rs't#wd 1Wse1r wr+(,+rr ._al-iifrsF )t ta'tA taaN w 0mon arrwtr
New Brinnon ShrimpFest triumphs
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By Ton k ulten
This all started some 3I years ago 'when that first pot dropped,' and at the end of a day an Hood Canal, Brinnon area shrimpers would irclire at Tvx Nalh.ay
House to Quff ale and listen to musk.
That. acumding to Bannon Fite Commtssson Chair Fustin Matheson, whose otraniullon toot the twins after Bnnrwn "AmpFest's lu rime orgartisets
announced ced last wtrtes tlwy ieere calling It quits
Aftet a few meetsngs, the fire fighters and Emrrg►txy Medical Techak ns (WTsI dersdrd they mould take on Pat pcolert
'The biggest reason was, we had a big fire last year and this coinmunity really stepped up. We h.W hurxltevls of volunteers hriptrg us throi;gh that and we wanted
to gig back to them: Matheson said.
Attendee seetr tht.s far to have ecrbiared the fire assaciaticxr's changes to the festival.
'it was alv.rys Saturday and Sunday over Mfetnutsal Day weekend. As l)i+g as we (sold temerihwr, one kit rrose days "tained mt, so we Jn .1.J to e-.ne .t we
BRINNON FIRE ASSOCIATION (SHRIMPFEST) Page 30 of 31
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Page 16 of 16
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BRINNON FIRE ASSOCIATION (SHRIMPFEST)
2 cif f,
Page 31 of 31
') 10 25, 9 .0 .\\l
Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Adiel McKnight, Deputy Clerk of the Board
DATE: December 22, 2025
SUBJECT: AGREEMENT re: 2026 Hotel Motel (Lodging Tax) Grant Funding; In
the amount of $10,000; Brinnon Fire Association (Brinnon Shrimp
Fest)
STATEMENT OF ISSUE:
This agreement provides grant funding for 2026 to certain non-profit agencies for the promotion of
tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee
met on November 7, and 26, 2025 and reviewed request for proposals. This funding has been budgeted
from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on
December 8,2025.
FISCAL IMPACT:
Brinnon Fire Association (Brinnon Shrimp Fest) $10,000
RECOMMENDATION:
Approve and sign the agreement
REVIEWED BY:
JU D. Peters, County Administrator Date
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: BRINNON FIRE ASSOCIATION - BRINNON SHRIMPFEST
Contract For: 2026 LODGING TAX
COUNTY DEPARTMENT: COUNTY ADMINISTRATOR
Contact Person: ADIEL MCKNIGHT
Contact Phone: x 102
Contact email: AFMCKNIGHTa@CO.JEFFERSON.WA.US
AMOUNT: $10,000
Revenue:
Expenditure: $to,000
Matching Funds Required:
Sources(s) of Matching Funds
Fund #
Munis Org/Obj
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES C PLI / I
CERTIFIED: ❑ N/A: ❑■
STEP 2: DEPARTMENT CERTIFI
COUNTY (CONTRACTOR) HAS
AGENCY.
CERTIFIED: ❑ N/A: R
Term: 2026
PROCESS:
1
r
Clear Forth
Contract No: SHRIMP26
Exempt from Bid Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Other:
3.55.080 AND CHAPTER 42.23 RCW.
1� '(1-4�6-'
Date
:D FOR CONTRACTING WITH THE
ANY FEDERAL, STATE, OR LOCAL
.t7 -�� .
Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfche):
Electronically approved by Risk Management on 12/17/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 12/17/2025.
Standard LTAC grant agreement. PAO provided a hard copy signature.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL