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HomeMy WebLinkAboutThriving Communities Grant Awardees Rhody Festival - 042726 AGREEMENT FOR 2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR THE RHODODENDRON FES fIVAL ASSOCIATION This Agreement is by and between Jefferson County, Washington (the COUNTY) and THE RHODODENDRON . FESTIVAL ASSOCIATION ("THE RHODODENDRON FESTIVAL ASSOCIATION"). WHEREAS, THE RHODODENDRON yESTWAL ASSOCIATION is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 94- 3132679; WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a sense of belonging, so that residents and visitors feel welcomed to share in the many activities, opportunities, and experiences available across Jefferson County; WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC) small grant program; WHEREAS,"the COUNTY published a request for proposals on September 4, 2025 that required each proposal to contain an evaluation plan; WHEREAS, THE RHODODENDRON FESTIVAL ASSOCIATION submitted a qualified TC proposal to the Jefferson County Board of Commissioners (BoCC); WHEREAS, THE RHODODENDRON FESTIVAL ASSOCIATION'S qualified proposal contains an evaluation plan with criteria; WHEREAS, the BoCC staff reviewed and recommended funding all or part of THE RHODODENDRON FESTIVAL ASSOCIATIONr s qualified proposal; WHEREAS, the BoCC reviewed the staff recommendation for funding all or part,of THE RHODODENDRON FESTIVAL ASSOCIATION's qualified proposal; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES AWARD a. THE RHODODENDRON FESTIVAL ASSOCIATION shall use its capabilities and utilize up to the total amount of Final TC Award for the approved scope of work for the Project described in, THE RHODODENDRON ESTIVAL ASSOCIATION's proposal for the 2026 fiscal year, a copy of which is attached as Exhibit A. b. The budget for the Project is described in E hibit B,attached. Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 1 2. RESPONSIBILITIES OF THE RHODODENDRON FESTIVAL ASSOCIATION a. No later than January 31, 2027, THE RHODODENDRON FESTIVAL ASSOCIATION shall submit a report to the BoCC Staff describing the final results as compared to the requirements in the evaluation plan during the term of this Agreement due. b. THE RHODODENDRON FESTIVAL ASSOCIATION shall maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by it to perform this Agreement. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of agreement. The Office of the State Auditor, federal auditors, the Jefferson County Auditor, and any persons duly authorized by the parties shall have full access and the right to examine these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other documents, in any medium, furnished by THE RHODODENDRON FESTIVAL ASSOCIATION to the COUNTY, shall remain the property of the THE RHODODENDRON FESTIVAL ASSOCIATION, unless otherwise agreed. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide THE RHODODENDRON FESTIVAL ASSOCIATION $500.00 in funding from the Thriving Communities small grant to be used in support THE RHODODENDRON FESTIVAL ASSOCIATION'S qualified program. b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31,2026, except for the reports required in Section 2,which are due January 31,2027. 5. NO ASSIGNMENT A party's interest in this in this Agreement shall not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice if expected or actual revenue from the grant is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. THE RHODODENDRON FESTIVAL ASSOCIATION may terminate this Agreement upon thirty (30) days written notice to the COUNTY. If there is termination under this clause, the COUNTY shall be liable to only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, THE RHODODENDRON FESTIVAL ASSOCIATION shall refund to the Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 2 COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. THE RHODODENDRON FESTIVAL ASSOCIATION shall indemnify and hold the COUNTY, and its officers, employees; agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in , part, directly or indirectly, from THE RHODODENDRON FESTIVAL ASSOCIATION's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require THE RHODODENDRON FESTIVAL ASSOCIATION to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) THE RHODODENDRON FESTIVAL ASSOCIATION's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of THE RHODODENDRON FESTIVAL ASSOCIATION's negligence, or the negligence of THE RHODODENDRON FESTIVAL ASSOCIATION'S agents or employees. b. THE RHODODENDRON FESTIVAL ASSOCIATION specifically assumes potential liability for actions brought against the COUNTY by THE RHODODENDRON FESTIVAL ASSOCIATION's employees, including all other persons engaged in the performance of any work or service required of THE RHODODENDRON FESTIVAL ASSOCIATION under this Agreement and, solely for the purpose of this indemnification and defense, THE RHODODENDRON FESTIVAL ASSOCIATION specifically waives any immunity under the state industrial insurance law, Title 51 RCW. THE RHODODENDRON FESTIVAL ASSOCIATION recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE THE RHODODENDRON FESTIVAL ASSOCIATION shall obtain and keep in force during the term of this Agreement the following insurance: a. Commercial General Liability Insurance. THE RHODODENDRON FESTIVAL ASSOCIATION shall maintain commercial general liability coverage on a form acceptable to COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not les's than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). THE RHODODENDRON FESTIVAL ASSOCIATION shall maintain workers' compensation insurance at its own expense, as Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 3 required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to COUNTY Risk Management, upon request. 9. INDEPENDENT CONTRACTOR , a. THE RHODODENDRON FESTIVAL ASSOCIATION and the COUNTY agree that THE RHODODENDRON FESTIVAL ASSOCIATION is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither THE RHODODENDRON FESTIVAL ASSOCIATION nor any employee of THE RHODODENDRON FESTIVAL ASSOCIATION shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to THE RHODODENDRON FESTIVAL ASSOCIATION, or any employee, representative, agent or subcontractor of THE RHODODENDRON FESTIVAL ASSOCIATION. e. THE RHODODENDRON FESTIVAL ASSOCIATION shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 4 10. SUBCONTRACTING REQUIREMENTS a. THE RHODODENDRON FESTIVAL ASSOCIATION Owns Contract Performance. THE RHODODENDRON FESTIVAL ASSOCIATION is responsible for meeting all terms and conditions of this AgreemeM including standards of service, quality of materials and workmanship, costs and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. THE RHODODENDRON FESTIVAL ASSOCIATION assumes responsibility for all liability for the actions and quality of services performed by any subcontractor. b. Subcontractor Disputes. Any dispute arising between THE RHODODENDRON FESTIVAL ASSOCIATION and any subcontractors or between subcontractors must be resolved with involvement of any kind on the part of the COUNTY and without detrimental impact on the delivery of contracted goods and services. 1 11. LEGAL AND REGULATORY COMPLIANCE While performing under this Agreement, THE RHODODENDRON FESTIVAL ASSOCIATION, subcontractors, and their employees are required to comply with all applicable local, state and-federal laws, codes, ordinances and-regulations, including but not limited to: a. Applicable regulations of the Washington State Department of Labor and Industries, including WA-DOSH Safety Regulation; and b. State and Federal Anti-Discrimination Laws. 12. COMPLIANCE WITH LAWS ' THE RHODODENDRON FESTIVAL ASSOCIATION shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 13. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 14. DISPUTES a. The parties agree to use their best effortis to prevent and resolve disputes before they escalate into claims or legal actions. ny disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final,but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees-and court costs. Thriving Communities Grant Award.Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 5 c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue p ovisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. THE RHODODENDRON FESTIVAL ASSOCIATION consents to the personal jurisdiction of the courts of the State of Washington. 15. DISCRIMINATION PROHIBITED THE RHODODENDRON FESTIVAL ASSOCIATION shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, or subcontractors. 16. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and THE RHODODENDRON FESTIVAL ASSOCIATION and supersedes all prior negotiations, representations, or agreements written or oral. 17. PUBLIC RECORDS ACT Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may be amended, THE RHODODENDRON FESTIVAL ASSOCIATION agrees to maintain all records constituting public records and to produce or assist the COUNTY in producing such records, within the time frame s and parameters set forth in state law. THE RHODODENDRON FESTIVAL ASSOCIATION further agrees that upon receipt of any written public record request,THE RHODODENDRON FESTIVAL ASSOCIATION shall, within two business days, notify the COUNTY by providing a copy of the request per the notice provisions of this Agreement. This Agreement. and any reports submitted by THE RHODODENDRON FESTIVAL ASSOCIATION are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 18. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, THE RHODODENDRON FESTIVAL ASSOCIATION shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with COUNTY. b. Upon reasonable notice, THE RHODODENDRON FESTIVAL ASSOCIATION shall provide access to the COUNTY or State representatives to audit records related to the funds provided to THE RHODODENDRON FESTIVAL ASSOCIATION under this Agreement. Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 6 19. NO SEVERABILITY The terms of this Agreement are not severable If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this agreement and the application this Agreement shall not be enforceable. 20. SURVIVAL Those provisions of this Agreement that by their,sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive thel term of this agreement include: (a) controlling law; (b)insurance; and, (c) indemnification. 21. AMENDMENT,MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved scope of services in the Final TC Award. b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the BoCC or their delegee. SIGNATURES ARE ON THE FOLLOWING PAGE III Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 7 JEFFERSON COUNTY WASHINGTON THE RHODODENDRON FESTIVAL ASSOCIATION Board of COUNTY Commissioners Jefferson COUNTY, Washington Li By: B 127 Sign re (�L�C�CC7/f:3 lb I1! '" Heidi Eist, hour, Chair Date fir If_ . ... c a Name: reg Totherton,Member Da - Title: Date: B ® 11 4 + -/ f 2T 2-6 e:thl .ley-Nollette,Mem 8-r Dat- „ SEAL: FERsoN c ISEEN. ATTEST: °..% `p=,$ .••'.s jk-9 C 'PI' ALS:lirof / '2/2-6 Carol allaway,CMG- Date Clerk f he Board Approved as to form only: 04-16-2026 . , Date • Jeremiah B.Luther,DPA Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 8 • • JEFFERSON COUNTY WASHINGTON THE it, 6'.tD*DENDRON FESTIVAL •ASSOCIATION Board of COUNTY Commissioners Jefferson COUNTY, Washington • BY(, ), 9461.17f0 BaeAcC tl)9,7/4 Si ature Heidi Eis:\ our,Chair Date /4704%i 7- Name: r9 0 pp i reg ;rotherton,Member Da Title: 'Pre 5 • B ,6,1-• Date: i_ 30 - (-2oethi * oil* %Jr. ey-NoI1ette,Mem. rDat- SEAL: sgS ON g.6;?..°C;'s l• 13• S tI9ZA --tn1 § • -A 7-- • ATTEST: 1*. 6 1,1,A,,tv,„„0,0 Liv2.7 /21 CMC 11?i Date / • Clerk tof he Board Approved as to form only: 04-1t6-2026 • • , Dae Jeremiah B.Luther,DPA • ' Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 8 • _ _ EXHIBIT A- SCOPE OF WORK THE RHODOD ENDRON FESTIVAL ASSOCIATION has been awarded $500.00 (the "Final TC Award"), after recommendation by the TC staff. THE RHODODENDRON FESTIVAL ASSOCIATION shall use the Final TC Award consistently with its response to the request for proposal submitted. A true and correct copy of the THE RHODODENDRON FESTIVAL ASSOCIATION's response to the request for proposal is attached as Exhibit C. Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 9 EXHIBIT B—BUDGET THE RHODODENDRON FESTIVAL ASSOCIATION has been awarded$500.00 (the"Final TC Award"), after recommendation by the TC staff. THE RHODODENDRON FESTIVAL ASSOCIATION shall use the Final TC Award consistently with its response to the request for proposal submitted to the BOCC. A true and correct copy of the THE RHODODENDRON FESTIVAL ASSOCIATION's response to the request for proposal is attached as Exhibit C. Applicant: THE RHODODENDRON FESTIVAL ASSOCIATION Contact: Lori Morris Address: PO Box 766, Port Townsend, WA 98368 Phone: Email: loriandbLiss@msn.com Thriving Communities Grant Award Agreement for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 10 II Exhibit C THE RHODODENDRON FESTIVAL ASSOCIATION'S PROPOSAL Request for Proposal(RFP) starts after this page III II II Thriving Communities Grant Award Agreemerit.for THE RHODODENDRON FESTIVAL ASSOCIATION'S Page 11 RECEIVED OCT 242025 JEFFERSON COUNTY COMMISSIONERS Thriving Communities Small Grant Proposal From JEFFEERSON COUNTY RHODODENDRON FESTIVAL Organization Name: Jefferson County Rhododendron Festival Organization Address: PO BOX 766 Port Townsend WA 98358 Contact Name: Lori Morris— President Phone Number: 360-531-0925 E-Mail Address: rhod fest mail.com / loriandbliss@msn.com Y @� Thriving Communities Small Grant Proposal for the Jefferson County Rhododendron Festival In 2026, the Jefferson County Rhododendron Festival will proudly celebrate its 91st year. The festival began in 1935, with the inaugural Grand Parade following in 1936. Except for a brief pause during World War II (1942-1945) and in 2020 due to the COVID-19 pandemic,the Rhody Parade has been a cherished annual tradition. This long-standing community event is eagerly anticipated by residents, local organizations, neighboring festivals, and visitors from around the region. In fact, in 2025, our Grand Parade had the highest number of participants of any festival attended by the Rhody Festival Float that year. The Jefferson County Rhododendron Festival Board takes great pride in organizing and sustaining this beloved tradition. Each year, we work diligently to present a parade and festival that bring families,friends, and the community together in celebration. As the longest-running festival in Jefferson County, and recently voted Best Festival in Jefferson County for 2025 by readers of the Peninsula Daily News, we are committed to preserving this important piece of local heritage. Our organization is entirely volunteer-led. Our Executive Board is made up of three dedicated women, and our broader board reflects the diversity of our community, including LGBTQ+ members, veterans, and people of color. We believe our inclusive and well-rounded leadership allows us to effectively serve the vibrant and evolving population of Jefferson County. Sustaining a 91-year-old festival is no small task, especially when it comes to funding. One of the highlights of our parade, both for participants and spectators, is the awards presented across a wide range of categories. These awards are highly valued by visiting festivals, bands, car clubs, and local businesses who take part in the event. We are seeking support through the Thriving Communities Grant to fund the purchase of awards for our Grand Parade and for our beloved weekly festival events:the Trike Races, Pet Parade, Kiddie Parade, Hair and Beard contest and the ever-popular Bed Races. In addition to competitive awards, we also distribute pink participation ribbons, which hold deep sentimental value for the youth in our community. Many families keep these ribbons for decades, sometimes even a lifetime. Awards such as "Best Decorated Trike," "Best Pet Entry," and "Best Kiddie Parade Entry" have become cherished tokens of community pride. Similarly, bands and visiting festival floats consider our Grand Parade awards a mark of excellence.These recognitions help foster a spirit of friendly competition and community engagement. Our 2026 events will take place during the week of May 13-16, with the Grand Parade being held May 16. The festival is always held on the third full weekend in May. In order to ensure the timely arrival of all awards and ribbons,we would need to finalize designs and place orders between late February and early March 2026. We sincerely appreciate your consideration of our request, and your support in helping the Jefferson County Rhododendron Festival continue to thrive and bring joy to generations to come.The breakdown of our awards are the following: GRAND PARADE—Festival Float Awards 7, Commuhity Awards 7, Band Awards 10 TRIKE RACE- Best Decorated Trike, 1st-3rd Trike, Scooter/Bike races, Stryder(18 races) PET PARADE- Best Decorated and 6 categories KIDDIE PARADE- Best Decorated BED RACES- Best Decorated 1st-3rd HAIR AND BEARD- 8 Categories The Jefferson County Rhododendron Festival is requesting grant funds in the amount of$2,02,00.00. The breakdown of the cost of the events is as follows. Grand Parade Awards$1,200.00 Weekly Events Ribbons$300.00 1200 Participation Ribbons$500.00 To evaluate the success and impact of our events,we plan to implement both participant and public feedback mechanisms. For parade participants,we will develop a digital survey accessible via QR code, allowing us to gather input on their overall experience, including their impressions of the parade and the value of the awards received. Additionally,we will distribute a community-wide survey through our official website and social media platforms, particularly our Facebook page, to collect feedback from attendees of the weekly festival events. These surveys will invite the public to share their experiences and offer suggestions for future improvements. Each year, the Rhododendron Festival engages several thousand individuals, both participants and spectators, and we believe this combination of targeted and public outreach provides the most effective means to gauge community satisfaction, celebrate our successes, and identify areas for growth. The Jefferson County Rhododendron Festival is more than a celebration; it is a living tradition that connects generations, honors local heritage, and brings our diverse community together in joy and pride. With over nine decades of history,the festival continues to evolve while staying rooted in its core mission:to celebrate community spirit through inclusive, engaging, and meaningful events. With support from the Thriving Communities Grant,we can continue to elevate the festival experience by honoring participants through thoughtful awards and recognition.Your investment will directly impact thousands of individuals, both young and old,.who find joy, connection, and a sense of belonging at the Rhody Festival. We are committed to preserving this treasured tradition for future generations,,and we thank you for considering our proposal. 2026 Rhody Festival Budget Expenses Budget ADMIN Insurance $6,345.00 Misc Supplies $200.00 PP Taxes $50.00 Merch $500.00 Promo $500.00 Pins $1,200.00 Postage (Box Rental) $250.00 TOTAL $9,045.00 FESTIVAL EXPEENSES FLOAT $3,500.00 TRAILER $1,000.00 FLOAT BARN RENTAL $2,050.00 CANDIDATE $1,500.00 CORRONATION $2,000.00 GRAND PARADE $1,200.00 WEEKLY EVENTS $300.00 I; PARTIC/RIBBON $500.00 ROYALTY $3,000.00 (This will depend on number of Royalty) TOTAL $15,050 TRAVEL Royalty Misc travel $400.00 Fuel for Float $100.00 Tacoma Parade $2045.00 Wenatchee $1900.00 Sequim $300.00 Shelton $425.00 Port Orchard $475.00 Olympia $575.00 Seafair $1475.00 Quilcene $150.00 Leavenworth $2,250.00 TOTAL $10,095.00 ADMIN EXPENSES $9045.00 FESTIVAL EXPENSES $15,050.00 TRAVEL EXPENSES $10,095.00 Total $34,190.00 INCOME Sponsorships $20,000.00 Candidate sponsors $4,000.00 Golf Tournament $2,000.00 Float Reveal $1,000.00 Bar Stool Bingo $2,000.00 Pin Sales $3,000.00 Donations $1,500.00 Parade Entry Fees $2,000.00 Thriving Communities Grant $2,000.00 TOTAL INCOME $37,500.00 SCHOLARSHIP PAIGE $1,500.00 ROSEY $2,000.00 TAYLOR $2,500.00 LORELEI $2,000.00 (not to be paid until June 2027) TOTAL $8,000.00 Income for Scholarship Sponsorship $2,000.00 Golf Tournament $1,000.00 TOTAL INCOME $3,000.00 li JEFFERSON COUNTY Va.( BOARD OF COUNTY COMMISSIONERS CONSENT.AGENDA REQUEST TO: Board of County Commissioners FROM: Commissioner Heidi Eisenhour Amanda Christofferson,Grants Administrator 1 DATE: SUBJECT: Thriving Communities Small Grants Program Contracts for Execution 1 STATEMENT OF ISSUE: Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in.January. Attached are contracts for the fifteen community organizations that the County awarded funds to. ANALYSIS: The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's interests. These various projects will bring benefit to many communities. FISCAL IMPACT: 1 The County allocated $10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant program. RECOMMENDATION: Staff recommends that the Board of County Commissioners make a motion to approve of the awards. REVIEWED BY: (2-6 fat' Peters, CountyAdministrator Date Jos � CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Thriving Communities Grant Awardees Contract No: TC Award RhodoFestival 2026 Contract For: TC Grant Award Term: Execution-December 31,2026 COUNTY DEPARTMENT: Auditors Office Contact Person: Amanda Christofferson Contact Phone: 360-385-9232 Contact email: amchristofferson@co.jefferson.wa.us AMOUNT: $500.00 PROCESS: n Exempt from Bid Process Revenue: $500.00 _ Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: I Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund# Cs L jRFP or RFQ Munis Org/Obj CS57121-410571 V Other: APPROVAL STEPS: STEP 1:DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: lEl N/A:[ --i 4la2CcaZd.G. ��1ru.2 C1 yL 4/8/2026 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. .�Qln:c2 .� �ite:d&�/% � 4/8/2026 CERTIFIED: N/A: Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/17/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): ' S Electronically approved as to form by PAO on 4/16/2026. DPA JBL reviewed and approved on 4-16-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1