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Home My WebLink About27-0511-26RRegular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Deputy Clerk of the Board DATE: May 11, 2026 SUBJECT: HEARING re: Proposed Appropriations/Extensions Additional 2026; Various County Departments; Hearing Scheduled for Monday, May 11, 2026 at 10:30 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various county departments have requested changes to their respective 2026 budgets. This set of proposed budget changes is referred to as Additional 2026 Budget Appropriations. Per RCW 36.40.140, the Board of County Commissioners must hold a public hearing on May 11, 2026 at 10:30 a.m. regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Port Townsend Leader on April 29 and May 6, 2026. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the Additional 2026 Budget Appropriations on Monday, May 11, 2026 at 10:30 a.m. REVIEWED BY: T6 Jos . Peters, County Administrator Date STATE OF WASHINGTON COUNTY OF JEFFERSON RESOLUTION APPROVING 2026 ADDITIONAL BUDGET RESOLUTION NO. APPROPRIATIONS 2 7- 0 51 1- 2 6 R FOR VARIOUS COUNTY DEPARTMENTS WHEREAS, the Jefferson County Board of Commissioners did on the 27' day of April 2026, declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenues received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, RCW 36.40.100 authorizes supplemental appropriations, provided "the board shall publish notice of the time and date of the meeting at which the supplemental appropriations resolution will be adopted, and the amount of the appropriation, once each week, for two consecutive weeks prior to the meeting in the official newspaper of the county," and WHEREAS, a supplemental appropriation for 2026 Additional Appropriation is necessary as described in the table below: Dept Description Revenue Expense Dept Name One-time Ongoing One - time Ongoing 021 Elections Secretary of State Award 80,000 Ballot Boxes 23,847 MS Office 365 License Renewal 56,153 261 Operating Transfer Transfer to Parks 87,125 Total General Fund 1 80,000 167,125 - • ' Fund Fund Name Description Revenue Expense One-time Ongoing One - time Ongoing 104 Hava 3 Grant Ballot Box Installations 86,410 174 1 Parks & Recreation Transfer In, Rents & Leases, Reduce Private Contributions 19,119 S&B, Interfund Rents, Supplies, Insurance, Supplies 132,081 Total Other Funds Total Appropriations 19,119 - 86,410 132,081 99,119 - 253,535 132,081 WHEREAS, the Jefferson County Board of Commissioners did on the 27"' day of April, 2026, set a hearing on said need for the 1 lth day of May 2026, at the hour of 10:30 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington, (Hybrid); and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on April 29, 2026 and May 6, 2026 in the official newspaper of Jefferson County; and WHEREAS, this being the time and place set forth for said hearing and no objection or objection was interposed. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY, STATE OF WASHINGTON. Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the above "Whereas" clauses as Findings of Fact. Section 2. Supplemental Budget Appropriations Approved. The Supplemental Budget Appropriations above is hereby approved. Section 3. Severability. If any section, subsection, sentence, clause, phrase or section of this resolution or its application to any person or circumstance is held invalid, the remainder of this resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 4. Effective Date. This resolution is effective upon adoption. Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-800(19). (SIGNATURES FOLLOW ON THE NEXT PAGE) Page 2 of 3 APPROVED this 11th day of May, 2026 SEAL: ATTEST: Caroly, Gallaway, CM Clerk dthe Board Approved as to form only: 0 i ;GpMMISS;�O�C� co SHING Date COUNTY OFICOMMISSIONERS dr Srofherton, Chair eict Fisenhour, Member -Nollette, Member 6i Ot'L 7'�-a fDCLJO!��-, Philip C.Yiunsucker, Date `l Chief Civil Deputy Prosecuting Attorney Page 3 of 3 APPROVED this 11 to day of May, 2026 SEAL: ATTEST: Caroly, Gallaway, CMC, Clerk the Board ,`,„runfterrpgr ERS0 `'•, ..Goentiiss: Av 0 's CO co : < �qS G " Date Approved as to form only: r May 12, 2026 Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney JEFFERS01V COUNTY BO OFICOMMISSIONERS ro erton, Chair (leidi Yisenhour. Member udley-Nollette, Member Page 3 of 3 Budget Appropriations are set by the Budget Calendar. They are also referred to as budget amendments. Budget Appropriations give fund directors and managers to adjust their budget throughout the year due to changes in revenues and expenditures. The budget appropriations are submitted to the BoCC staff. These are then given to the Finance Manager for review and discussions as needed. Once they have been reviewed, they are returned with a summary to the BoCC to setup a public hearing. Notice of the public hearing is advertised for two weeks in the County's designated publication. During the public hearing, the Finance Manager presents the appropriations to the BoCC and answers questions. The public has the opportunity to participate. The BoCC can then make a motion to accept the appropriations. To complete the process, once the resolution has been signed, the Chief Accountant updates the budget in Munis Financial. The Revised Budget reporting column is the original budget and the appropriations amount. Budget Appropriations Additional May 2026 �� Description Revenue Expense 7eptDept me One-time Ongoing One-time Ongoing s Secretary of State Award 80,000 Ballot Boxes 23,847 MS Office 365 License Renewal 56,153 261 Operating Transfer Transfer to Parks 87,125 Total General Fund 80,000 - 167,125 - • Description Revenue Expense Fund Fund Name One-time Ongoing One-time Ongoing 104 Hava 3 Grant Ballot Box Installations 86,410 174 Parks & Recreation Transfer In, Rents & Leases, Reduce Private Contributions 19,119 S&B, Interfund Rents, Supplies, Insurance, Supplies 132,081 Total Other Funds Total Appropriations 19,119 - 86,410 1 132,081 99,119 -1 253,5351 132,081 Reset Request for Emergency Budget Appropriation/Extension and Amendment Department/Fund Name: Elections 021 Budget Year: 2026 Quarter: Revenue: A revenue source (i.e. grant, new fee) has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On -going Fund # Org # Revenue Ob; # Description Current Budget Appropriation Appropriation Amended Budget 001 EL33400 334119 Secretary of State Award $ 80,000.00 $ 80,000.00 $ 0.00 $ 0.00 $ 0.00 TOTAL REVENUE: $ 0.00 $ 80,000.00 $ 0.00 $ 80,000.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund # Org # I Exoenditure ON # I Description $ 0.00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS (Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes F]No One-time On -going Fund # Org # Expenditure Ob' # Description Current Budget Appropriation Appropriation Amended Budget 001 EL51440 640103 Ballot Boxes & Fire Suppressants for Ballot Boxes $ 23,847.00 $ 23,847.00 001 EL51440 490000 MS Office 365 License Renewal $ 56,153.00 $ 56,153.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 TOTAL EXPENDITURE: $0.001 $ 80,000.001 $0.071 $ 80,000.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund # I Org # I Revenue Obi # I Description $ 0.00 Reason for budget appropriation: This year we intend to replace ballot boxes throughout the county due to significant rust and structural deterioration. Additionally, two ballot boxes will be replaced with larger boxes to accommodate increased use of ballot drop boxes in place of US mail during the week preceding an election. Partial Renewal License Fee for MS Office 365. ;—� Submitted by (Elected Official/Department Head): ,JL' .A 0 , -7 U11 l Lf A::�l Date: April 20, 2026 Reset Request for Emergency Budget Appropriation/Extension and Amendment Department/Fund Name: 104 HAVA 3 (Grant) Revenue: A revenue source (i.e. grant, new fee) has been received which was not approved in the annual budget extension in the amount reflected below: Fund # I Org:# I Revenue Obi # I Description Current Bui Budget Year: 2026 Quarter: Therefore, I request an appropriation and One-time I On -going Amended $ 0.00 $ 0.00 $ 0.00 $ 0.00 TOTAL REVENUE: 1 $ 0.00 $ 0.00 $ 0.00 $ 0.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund # Org # I Expenditure Obj # I Description $ 0.00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS (Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes El No One-time I On -going Fund # Org # Expenditure Obj # Description Current Budget Appropriation Appropriation Amended Budget 104 10451420 640103 Ballot Box Installations $ 86,410.00 $ 86,410.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 TOTAL EXPENDITURE: $ 0.00 $ 86,410.00 $ 0.00 $ 86,410.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund # Org # I Revenue Obj # f Description $ 0.00 Reason for budget appropriation: No budget was submitted for this grant in 2026. This year we intend to replace ballot boxes throughout the county due to significant rust and structural deterioration. Additionally, two ballot boxes will be replaced with larger boxes to accommodate increased use of ballot drop boxes in place of US mail during the week preceding an election. Submitted by (Elected Official/Department Head): Wf/--)A 0 A/:Lc 6T1� 1 ,III Date: April 20, 2026 Request for Budget Appropriation/Extension and Amendment Department/Fund Name: PUBLIC WORKS - PARKS & RECREATION FUND 174 (PAGE 1) Budget Year: Reset 2026 Quarter: 2 Revenue: Fund # A revenue source (i.e. grant, new fee) has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On -going Org # Revenue Obj # Description Current Budget Appropriation Appropriation Amended Budget 174 17439700 397010 TR FROM GF $ 750,000.00 $ 87,125.00 $ 837,125.00 174 17436240 362500 RENTS & LEASES (SHORT TERM) $ 0.00 $ 6,800.00 $ 6,800.00 174 17436700 367000 PRIVATE CONTRIBUTIONS $ 151,200.00 -$ 74,806.00 $ 76,394.00 $ 0.00 TOTAL REVENUE: $ 901,200.00 $ 19,119.00 $ 0.00 $ 920,319.00 FROM: If the revenue source is being transferred from another countv fund, identify the information for the fund providing the revenue. Fund # Org # Expenditure Obj # Description 001 OT59700 597174 1 TR TO PARKS & REC 1 $ 750,000.00 1 $ 87,125.00 $ 837,125.00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS (Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes ✓No One-time I On -going Fund # Org # Expenditure Obj # Description Current Budget Appropriation Appropriation Amended Budget 174 17457100 101000 SALARIES & WAGES $ 157,538.00 $ 34,857.00 $ 192,395.00 174 17457100 200000 PERSONNEL BENEFITS $ 57,121.00 $ 5,416.00 $ 62,537.00 174 174557100 450500 INTERFUND RENTS $ 11,092.00 $ 38,827.00 $ 49,919.00 174 1 17457520 1 310000 OPERATING SUPPLIES $ 4,900.00 $ 3,600.00 $ 8,500.00 174 17457680 101000 SALARIES & WAGES $ 287,297.00 -$ 4,568.00 $ 282,729.00 174 17457680 200000 PERSONNEL BENEFITS $ 132,307.00 -$ 644.00 $ 131,663.00 TOTAL EXPENDITURE: $ 650,255.00 $ 0.00 $ 77,488,00 $ 727,743.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund # Org # Revenue Obj # Description 17439700 1 $ 0.00 Reason for budget appropriation: See page (2). Submitted by (Elected Official/Department Head): , V'671� Date: Request for Budget Appropriation/Extension and Amendment Department/Fund Name: PUBLIC WORKS - PARKS & RECREATION FUND 174 (CONTINUED -PAGE 2) Budget Year: 2026 Quarter: Revenue: A revenue source (i.e. grant, new fee) has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On -going Fund # Ore # Revenue Obi # Description Current Budget Appropriation Appropriation Amended E Reset I• $ 0.00 $ 0.00 $ 0.00 $ 0.00 TOTAL REVENUE: $0.001 $0.001 $0.001 $ 0.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund # Org # Expenditure Obi # I Description $ 0.00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS (Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes One-time Fund # Org # Expenditure Ob' # Description Current Budget Appropriation ❑✓ No On -going Appropriation Amended Budget 174 17457680 460000 INSURANCE $ 21,000.00 $ 28,093.00 $ 49,093.00 174 17457680 470100 UTILITIES $ 63,500.00 $ 26,500.00 $ 90,000.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 TOTAL EXPENDITURE: $ 84,500.00 $ 0.00 $ 54,593.00 $ 139,093.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund # I Org # I Revenue Obi # I Description $ 0.00 Reason for budget appropriation: r Parks and Rec received a 25% or $250,000 general fund revenue reduction in 2026, but Was directed to continue to provide status quo services to allow time for private fundraising. Additional LTAC funds and private fundraising netted $176,394. At the April 10, 20�6 speojal meeting of the BoCC, Parks and Rec proposed service and expenditure reductions totaling $87,125. The BoCC rejected this proposal and subsequently moved to allocate En meoelhcy general fund appropriation of $87,125. This appropriation funds status quo services in 2026. Submitted by (Elected Official/Department Head): ,''"f Date: