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HomeMy WebLinkAboutWashington Employment Security Department Disabled Hikers Guides for JeffCo - 050426 Docusign Envelope ID:47F9AED5-0230-840C-8082-6B1B7E4486F4 1- Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 CONTRACT K9068 Between WASHINGTON STATE EMPLOYMENT SECURITY DEPARTMENT And JEFFERSON COUNTY, WASHINGTON CONTRACT INFORMATION Contract start date Contract end date Contract amount Authorization Upon Execution One year from the $6,500.00 Chapter 39.34 RCW date of execution Purpose In accordance with the Accessible Communities Advisory Committee (ACAC), this agreement provides state funding to assist in the completion of the County project identified herein. PARTIES: Jefferson County,WA (County) Address Business registration or UBI County Vendor Number 615 Sheridan, Port Townsend, WA 98368 161-001-169 SWV0002430 Contract Manager CM Phone CM Email Bonnie Obremski 360-385-9410 BonnieO@co.jefferson.wa.us Employment Security Department(ESD) Contact Address Division 212 Maple Park Ave. SE, Olympia, WA 98501 Human Resources Contract Manager CM Phone CM Email Elaine Stefanowicz 'S 360-890-3774 elaine.stefanowicz@esd.wa.gov ATTACHMENTS: This Contract includes the following attachment(s)and document(s)incorporated herein Exhibit A-Statement of Work Exhibit B- Budget The terms and conditions of this Contract are an integration and representation of the final, entire and exclusive understanding between the parties superseding, all previous agreements, writings, and communications, oral or otherwise, regarding the subject matter of this Contract. The parties signing below represent that they have read and understand this Contract, and have the authority to execute this Contract. Jefferson Cou ,+ Date Employment Security Department Date �-�. ..'.----- tt /—Signed by: �.� � \\ Jati 6'1)01 4.4 Garda 5/12/2026 I N �F6469519F624F1 Greg Brotherton I Elizabeth Gordon Title Title Chair,Board of County Commissioners Executive Director Approve s to f rm only: Date 04/22/2026 Jerenit B. uther, Deputy Prosecuting Attorney �11 oD-26-022 — Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 This Contract is between the Washington State Employment Security Department, hereinafter called "ESD", and Jefferson County, hereinafter called "County." ESD and County may also be individually referred to as Party, or jointly referred to as Parties. The Parties hereby mutually agree as follows: 1. PURPOSE With the passing of the-Accessible Communities Act, the Legislature found that Washington State residents with disabilities continue to face barriers that could be easily eliminated. Through this legislation, counties have the opportunity to form county Accessible Community Advisory Committees and develop projects in their communities that will increase the disability awareness and accessibility of their county. Once these projects are'developed and approved by the Governor's Committee on Disability. Issues and Employment (GCDE), counties can receive funds to carry out these projects. Counties are eligible to apply for funding for other approved projects when a prior project is completed. This purpose of this Agreement is to set out the terms and conditions for the State of Washington to assist the county and provide funding for the projected identified herein. 2. AUTHORIZATION This Contract, is authorized in accordance with Chapter 39.34 RCW — Interlocal Cooperation Act, and further in accordance with the Governor's Committee on Disability Issues and Employment (GCDE). TERMS AND CONDITIONS: 3. CONTRACT TERM The term of this Agreement starts on the date of execution and ends one year from the date of execution: Parties may agree to modify the term upon issuance of a mutually executed amendment. - 4. STATEMENT OF WORK The statement of work is attached hereon as Exhibit A Statement Of Work. County shall furnish the necessary personnel, equipment, material and/or services and otherwise do all things necessary for or incidental to the performance of the work and the full completion of the project therein. 5. COMPENSATION The County estimated the State's-supplemental cost for accomplishing the work herein to be $6,500.00. ESD will reimburse County for its expenditures and costs in the amount of$6,500.00. The allocation of the cost breakdown is on Exhibit B. Payment by ESD for reimbursement on the satisfactory performance of the work may not exceed the above-noted amount unless the parties mutually agree in writing to a higher amount prior to the commencement of any work which causes the maximum payment to be exceeded. . Washington Employment Security Department-ESD Contract#K9068 Page 2 Employment Security Department ! WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 6., BILLING PROCEDURE The County must submit invoices monthly or upon completion of the project for services performed under this Contract on an Invoice Voucher(Form A-19), or similar invoice. Invoices must include such information as necessary for ESD to determine the exact nature of all expenditures, and goods or services provided to and received. Each invoice must clearly indicate the Contract number herein. The invoice document must be submitted to: Employment Security Department Attention: Vendor Payments PO Box 9046 Olympia, WA 98507 Or one electronic copy of invoice document to: VendorPayments(c�esd.wa.00v, with a copy sent to ESD's Contract Manager. ESD will pay the County for completed and approved work within thirty(30) days of receipt of invoice. 7. REPORTING The County shall provide the ESD Contract Manager quarterly status report(s) on the updated performance. Reports are to be submitted via email to the ESD contract manager. 8. AMENDMENTS This Agreement may be amended. Amendments are not binding unless they are in writing and executed by personnel authorized to bind each respective party. 9. CONTRACT MANAGEMENT Each respective Contract Manager listed on page one is the designated person for the general management of this Contract, to include receiving all communications and notices related to the contract. All correspondence and all legal notices from either party will be deemed as being properly sent to the other party if made by emailing said written communication to the other party's identified Contract Manager. Each party is required to notify the other manager in writing within three business days of any changes to that party's Contract Manager's information. Contract Managers may be changed through administrative notice to the other party, and do not require a full amendment. 10. DISPUTES Parties will request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 11. DUPLICATION OF BILLED COSTS County shall not bill ESD for costs if County is being paid by another funding source for these same costs. Washington Employment Security Department-ESD Contract#K9068 - Page 3 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 12. ELECTRONIC SIGNATURES, COUNTERPARTS, AND DELIVERY The parties agree that this Agreement may be executed in multiple counterparts, each of which is deemed an original and all of which constitute only one agreement; and that electronic signature, or e-signature, of this Agreement shall be the same as execution of an original ink signature; and that E-mail, electronic, or facsimile delivery of a signed copy of this Agreement shall be the same as delivery of an original. 13. GOVERNANCE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington and the venue hereunder will be in the Superior Court for Thurston County. In the event of an inconsistency in this Contract, unless otherwise provided, the inconsistency is resolved by giving precedence in the following order: - 1. Applicable Federal and Washington State Statutes and Regulations. 2. All terms and conditions herein. 3. Any attachments in their descending alphabetical order. 4. Any other material incorporated herein by written reference. 14. INDEMNIFICATION Each party to this agreement is responsible for its own acts and/or omissions and those of its officers, employees and agents. To the extent permitted by law, each party will hold the other harmless from costs, damages, or expenses arising from this agreement and based upon the negligence or non-compliance of the party. 15. INDEPENDENT CAPACITY Each Party retains its independent capacity as a self-governing public agency under this agreement. No additional partnering entity is established herein. 16. INSURANCE REQUIREMENTS Each Party warrants that they are insured under a Self-Insured Liability Pool or have commercial insurance that will protect against any damage claims that might result from performing under this contract. Said insurance must be for such amounts as are prudent and customary for a government entity. 17. RECORDS, DOCUMENTS AND REVIEW Maintenance of Records: Unless otherwise specified in the Contract, all books, records, documents, and other materials relevant to this Agreement will be retained for six (6) years after expiration of this Contract. Each party will utilize reasonable security procedures and protections to assure records and documents provided by the other party are not erroneously disclosed to third parties. Review of Records: County shall grant ESD, and its designees full access to and the right to examine and copy any or all books, records, papers, documents and other material regardless of form or type which are pertinent to the performance of this Contract, or reflect all direct and indirect costs of any nature expended in the performance of this Washington Employment Security Department-ESD Contract#K9068 Page 4 Employment Security Department Amor WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 Contract. Access must be available at all reasonable times not limited to the required retention period but as long as records are retained, and at no additional cost to ESD. 18. SEVERABILITY The provisions of this Agreement are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement provided that the remaining provisions can be given effect without the illegal or invalid provision. 19. TERMINATION AND SUSPENSION ESD, upon providing written notice, may terminate or suspend this Agreement, in whole or in part for convenience, or based upon the potential breach of terms by the County. If this Contract is terminated, ESD shall be liable only for final payment for services rendered or expenses incurred prior to the effective date of termination. 20.WAIVER A failure by either party to exercise its rights under this Agreement does not preclude that party from subsequent exercise of such rights and does not constitute a waiver of any other rights under this.Agreement, unless stated to be such in a writing signed by an authorized representative of the party and attachedto the original Agreement. Washington Employment Security Department-ESD Contract#K9068 Page 5 Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 EXHIBIT A STATEMENT OF WORK JEFFERSON COUNTY ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC) DISABLED HIKERS' GUIDE Project Create Disabled Hikers' Guides to Jefferson County Parks Overview To complete full accessibility and user experience assessments for five parks within Jefferson County and create and publish a guide to each park that provides detailed accessibility information for the cross-disability community. Timeline It will take approximately one year to complete the project. Resources required • Personnel to write the guides • Lodging • Mileage • Travel and training stipends Cost ( $6,500.00 Cost is for the budget in Exhibit B. Employment Security Department-ESD Contract#K9068 Page 6 Exhibit A—Statement of Work r Employment Security Department WASHINGTON STATE P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 EXHIBIT B BUDGET JEFFERSON COUNTY ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC) DISABLED HIKERS' GUIDE Costs: Personnel: $41 per hour x 122 hours =$5,002 (rounded down) = Total: $5,000 Lodging: $611 (2 nights x $237 = $474 + 1 night x $137) Mileage: $389 (519 miles x $0.75) Total: $1,000 Travel and training stipends: $500 ($100 x five park assessment trainings) Total: $500 Grand Total: $6,500 In-Kind Donations: None. Washington Employment Security Department-ESD Contract#K9068 Page 7 Exhibit B—Budget CERTIFICATE OF LIABILITY INSURANCE Issue Date 2/27/2026 ISSUED BY: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY State of Washington AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS Department of Enterprise Services CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE Office of Risk Management AFFORDED BY THE STATE OF WASHINGTON SELF INSURANCE g LIABILITY PROGRAM. PO Box 41466 Olympia, WA 98504-1466 COVERAGE AFFORDED BY State of Washington Self Insurance Liability Program INSURED: THE STATE OF WASHINGTON, INCLUDING ALL ITS AGENCIES AND DEPARTMENTS, IS SELF-INSURED FOR TORT LIABILITY CLAIMS. ALL State of Washington CLAIMS MUST BE FILED WITH THE STATE OFFICE OF RISK Employment Security Department MANAGEMENT FOR PROCESSING IN ACCORD WITH STATUTORY ATTN: Brydon Skeem REQUIREMENTS. 212 Maple Park Avenue Olympia, WA 98504-1466 COVERAGES THIS IS TO CERTIFY COVERAGE DESCRIBED BELOW IS PROVIDED TO THE INSURED NAMED ABOVE FOR THE PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE COVERAGE AFFORDED BY THE SELF-INSURANCE LIABILITY PROGRAM IS SUBJECT TO ALL THE TERMS, EXCLUSIONS,AND CONDITIONS OF SUCH PROGRAM. POLICY EFFECTIVE EXPIRATION TYPE OF COVERAGE NUMBER DATE DATE LIMITS GENERAL LIABILITY Self-Insured Continuous Continuous BODILY INJURY, PROPERTY $5,000,000 ® GENERAL LIABILITY DAMAGE&PERSONAL INJURY COMBINED EACH OCCURRENCE OCCURRENCE COVERAGE AUTOMOBILE LIABILITY BODILY INJURY&PROPERTY $5,000,000 ANY AUTO DAMAGE COMBINED EACH ACCIDENT ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS WORKERS COMPENSATION AND L&I Continuous Continuous WC—STATUTORY EMPLOYERS LIABILITY OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS: Coverage applies as respects tort liability claims against the State of Washington as covered by the Tort Claims Act (RCW 4.92 et seq.) The Certificate Holder is named as additional insured, but only as respects the negligence of the State of Washington. CERTIFICATE HOLDER: CANCELLATION EVIDENCE OF INSURANCE SHOULD THE SELF INSURANCE LIABILITY PROGRAM BE CANCELLED, THE STATE OF WASHINGTON WILL ENDEAVOR TO MAIL 45 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL NOT IMPOSE ANY OBLIGATION OR LIABILITY UPON THE STATE OF WASHINGTON, ITS OFFICIALS, EMPLOYEES, AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE: CERTIFICATE NUMBER CRT 2026-00645 Jason Siems, State Risk Manager 47-N-ft- 615 Sheridan Street Port Townsend, WA 98368 dlason www.JeffersonCountyPublicHealth.org 5tethy Consent Agenda Public Health JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Apple Martine, Jefferson County Public Health Director Bonnie Obremski, Intellectual and Developmental Disabilities (IDD) Coordinator DATE: Mai 2� SUBJECT: Agenda item — Five (5) Professional Services Agreements between Jefferson County and the Washington State Employment Security Department (ESD) for services that increase the accessibility of a variety of public resources throughout the county; 1-year terms beginning on dates of execution. Total sum of all 5 agreements: $30,151.96. STATEMENT OF ISSUE: Jefferson County Public Health, Intellectual and Developmental Disabilities Program, requests Board approval of 5 (five) agreements between Jefferson County and the Washington State Employment Security Department (ESD) for the following accessibility projects: Universal and accessible play equipment at Chetzemoka Park ($4,749.49); Disabled Hikers Guides to Jefferson County parks ($6,500); Accessible seating for Jefferson County Museum of Art and History ($3,250); Upgrades for the Larry Scott Trail ADA facilities ($5,742.98); Improvements to the ADA accessibility at the Blue Heron Middle School and the general Port Townsend community ($9,909.49). ANALYSIS/STRATEGIC GOALS/PROS and CONS: The Jefferson County Accessible Community Advisory Committee (ACAC), managed by the Jefferson County Intellectual and Developmental Disabilities Coordinator, partnered with the ESD to disperse state funds dedicated to improving the accessibility of public resources. As a result of that partnership, the ESD is entering into agreements with Jefferson County to disperse those funds to support these five accessibility projects. (See correlating agenda request for agreements between Jefferson County and the agencies managing each accessibility project). Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community DD-26-021 ESD ACAC-City of PT;DD-26-022 ESD ACAC-Disabled Hikers;DD-26-023 ESD ACAC-JeffCo Historical;DD-26-024 ESD ACAC-Peninsula Trails;DD-26-025 ESD ACAC-PT School District • FISCAL IMPACT/COST BENEFIT ANALYSIS: The five agreements with the ESD will align with and fund the concurrent five agreements with the agencies managing each accessibility project. RECOMMENDATION: JCPH management requests approval of these agreements. REVIEWED BY: • Josh D. -ters, County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: WA Employment Security Department Contract No: OD-26-022 ESO ncnc-olsebled Hikers Contract For: Disabled Hikers Guides for JeffCo Term: One year from DOE COUNTY DEPARTMENT: Public Health Contact Person: Bonnie Obremski Contact Phone: x410 Contact email: BonnieO@co.jefferson.wa.us AMOUNT: $6,500.00 PROCESS: —Exempt from Bid Process Revenue: $6,500.00 Cooperative Purchase Expenditure: j Competitive Sealed Bid Matching Funds Required: No _ Small Works Roster Sources(s) of Matching Funds _Vendor List Bid Fund# 127 RFP or RFQ Munis Org/Obj .12768093 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES OMPL . NCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: 1' I N/A: t `v.. __ _-. G{'. Signature Date STEP 2: DEPARTMENT CERTIFJF„S THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NO BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: N/A: �... `.� \ _.e_.__.._._... . ( j""• .� � Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/28/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/22/2026. DPA Luther reviewed and approved on 04/22/2026 STEP 5: DEPARTMENT MAKES REVISIONS '& 'RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1