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JEFFERSON COUNTY
Job Description
Human Resources Analyst II (Personnel Administration and
Recruitment)
Human Resources
2080
MG17
Exempt - Administrative
Exempt
Human Resources Directo ,
May 14, 2026
MAJOR FUNCTION AND PURPOSE
The Human Resources Analyst serves as a professional management consultant regarding
personnel issues. This position supports the effective delivery of human resources services
through coordinating and administering a broad range of.HR programs and processes across the
employee lifecycle, including recruitment, personnel administration, training, employee
relations, safety and compliance, and data and reporting. This position ensures accurate HR
records and system data integrity, develops and enhances systems processes, and contributes to
process improvements and HR initiatives.
This role provides guidance and support to departments and ensures compliance with applicable
federal, state, and local employment laws, as well as organizational policies and collective
bargaining agreements. This position involves the use of independent judgment and autonomy in
analyzing problems and making recommendations on Human Resources issues.
SUPERVISION RECEIVED
Persons in this position are given significant discretion, within the scope of policy and
regulations, in the performance of their duties and work independently once trained. This
position receives supervision from the Human Resources Director.
SUPERVISION EXERCISED
This position does not supervise others and works as part of the Human Resources team.
SPECIFIC DUTIES AND RESPONSIBILITIES
Essential Duties include the following. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. Other duties may be assigned.
Recruitment and Selection:
• Coordinates recruitment and selection activities, including collaborating with hiring
departments, creating job postings, conducting outreach, drafting and reviewing interview
questions and candidate assessments, scheduling interviews and assessments, serving on
interview panels, conducting background checks and ensuring completion of hiring
requirements.
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Jefferson County Job Description: Human Resources Analyst II (Personnel Administration & Recruitment)
• Implements creative strategies that attract candidates, streamline processes and foster the
organization's diversity within the recruitment and selection process. Provides guidance and
training to hiring departments on best practices and legal compliance to ensure a fair and
consistent process across the organization.
On boarding:
• Coordinates pre-employment and onboarding activities to ensure a smooth and effective
transition for new employees.
• Conducts new employee HR orientation to communicate organizational values, benefit
offerings, County policies, and the necessary County, State, and Federal forms.
• Provides support to new employees and departments to promote engagement, answer
questions and ensure successful integration into the organization.
Personnel Administration:
• Reviews and processes personnel action forms for employee status changes, including hires,
promotions, salary adjustments and separations, ensuring accuracy and eligibility.
• Accurately enters and updates employee records and salary tables in the ERP system (Tyler
MUNIS) and ensures data integrity related to personnel actions and compensation.
• Advises departments on personnel processes and required actions.
• Develops and maintains tracking systems for periodic actions such as salary increases and
performance evaluations.
• Verifies HR system transactions to ensure accurate integration with Payroll actions.
Collaborates proactively with the Payroll team on benefit enrollments, new hire and
separation processing, and related matters.
Training and Organization Development:
• Coordinates the mandatory training program, including assigning training, monitoring
completion, and collaborating with department focal points to ensure completion.
• Maintains employee training records.
• Provides guidance and recommendations on reorganizations, workforce planning and
succession planning in consultation with HR management.
• Supports in the development and coordination of training and organizational initiatives,
which may include identifying and researching training needs, recommending trainings to
the HR Director, selecting or developing training materials, scheduling training, and
facilitating.
• Delivers training in specific areas of work as assigned.
Employee Relations:
• Consults with HR management on matters of high risk and significance.
• Interprets, advises and makes recommendations on personnel issues, applying research and
supporting evidence to interpret applicable policy, law or rule, collective bargaining
agreement or procedure.
Reporting and Data Analysis:
• Develops and analyzes HR reports to support operational needs and decision-making.
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Jefferson County Job Description: Human Resources Analyst II (Personnel Administration & Recruitment)
• Tracks and reports on metrics such as recruitment activity, training compliance, and
workforce data.
• Responds to internal and external data requests and Public Records Requests.
HR Initiatives:
• Contributes to HR programs and initiatives that strengthen organizational culture, employee
engagement, and results.
• Researches and proposes improvements to existing processes and procedures.
• Develops and enhances processes within the Talent Management System (NEOGOV) and
the HR module of the ERP system (Tyler MUNIS).
• Maintains and updates the HR webpage.
• Participates in special projects as assigned
Safety and Compliance Programs:
• Coordinates the Drug and Alcohol Commercial Driver's License (CDL) program in
partnership with a third-party administrator, including medical certification checks, test
scheduling, recordkeeping, and compliance monitoring. Ensures compliance with County
policy and State and Federal regulations.
• Supports hearing loss prevention program through scheduling coordination, tracking and
compliance activities.
Boards and Committees:
• Provides support to Boards, including coordinating meetings, acting as secretary, preparing
minutes and maintaining accurate records. Responds to requests from the Board to research
and evaluate information, provide reports and make recommendations.
• Attends meetings and represents the department on committees as assigned.
Team Suppmt and Knowledge Sharing:
• Provides support across the HR team to ensure continuity of operations and consistent
service delivery. Provides backup to other Human Resource Analysts as required.
• Supports the administration of employee benefit and leave programs.
• Responds to requests for salary information.
• May assist with conducting salary surveys and compensation research. May assist with
developing and maintaining job descriptions.
• Participates in and coordinates ongoing cross-training activities to build knowledge of
processes and procedures across team.
Records Management:
• Maintains employee personnel records, confidential medical and testing files, and related
correspondence in accordance with state, federal, and local laws, ensuring accurate
documentation, proper records retention and organized file maintenance.
• May assist with departmental audits and compliance activities.
Participates in self-directed team process to set work level expectations, goals and objectives.
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Jefferson County Job Description: Human Resources Analyst II (Personnel Administration & Recruitment)
Maintains an environment that is fair, consistent and transparent. Promotes consistent application
of policies and values across the organization.
Operates a vehicle to travel between work locations and to attend meetings, events and
conferences.
Performs other duties as assigned.
COMPETENCY: To perform the job successfully, an individual should demonstrate
competence in the following areas:
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development
opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Customer Service - Manages difficult or emotional customer situations; Responds to requests for service
and assistance. Meets commitments.
Analytical - Synthesizes complex or diverse information; Collects and researches data.
Problem Solving - Researches, investigates, analyzes and resolves problems in a logical manner.
Identifies and resolves problems Gathers and analyzes information skillfully; Works well in group
problem solving situations; Uses reason even when dealing with emotional topics.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and
gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in
meetings.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar;
Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret
written information.
Teamwork - Exhibits objectivity and openness to others' views; Contributes to building a positive team
spirit.
Cost Consciousness - Works within approved budget; Conserves organizational resources.
Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural
differences.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with
integrity and ethically; Upholds organizational values.
Organizational Suppot1 - Follows policies and procedures; Completes administrative tasks correctly
and on time; Supports organization's goals and values.
Judgment - Supports and explains reasoning for decisions; Includes appropriate people in decision-
making process; Makes timely decisions.
Decision Making - Applies judgement and discretion in resolving varied and complex human resources
problems and in interpreting policies, contracts and regulations.
Planning/Organizing - Assigns priority and plans work activities; Uses time efficiently; Plans for
additional resources; Organizes or schedules other people and their tasks; Develops realistic action
plans.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others
with respect and consideration regardless of their status or position; Accepts responsibility for own
actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality. Creates high
quality work product.
Productivity and Output - Gathers, analyzes, evaluates and prepares clear and concise reports or
recommendations. Develops, meets productivity standards; Completes work in timely manner.
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Jefferson County Job Description: Human Resources Analyst II (Personnel Administration & Recruitment)
Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions;
Uses equipment and materials properly.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes
approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected
events.
Attendance/Punctuality - ls consistently at work and on time; Ensures work responsibilities are covered
when absent; Arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own
actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate
plan.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of human resource techniques and best practices.
Knowledge of state and federal laws related to HR and employment. Ability to remain current
on best practices, emerging trends and changes to state and federal laws impacting the County.
Knowledge of collective bargaining agreements, principles and practices of contract negotiations
and administration and progressive disciplinary procedures preferred.
Knowledge of County HR policies and procedures is an asset.
Strong communication skills, verbal and written, using a high degree of diplomacy, trust and
listening skills. Ability to communicate with tact. Presents a positive image of the County,
using sound independent judgement and discretion.
Ability to maintain confidentiality of sensitive information.
Ability to operate a computer and use standard software and databases. Proficient ability to use
Microsoft Excel and Word.
Adaptability in learning new and updated systems, tools and software. Ability to learn,
effectively use, and enhance the HR module of the ERP system (Tyler MUNIS) and the Talent
Management System (NEOGOV).
Ability to resolve conflict and build consensus.
Ability to use independent judgment and autonomy in analyzing problems, developing systems
solutions and making recommendations on HR issues.
Ability to complete assigned tasks within a reasonable period of time and work under pressure
and meet established timelines.
Strong ability to build and maintain cooperative and effective working relationships with
applicants, County officials, co-workers, union representatives and the general public.
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Jefferson County Job Description: Human Resources Analyst II (Personnel Administration & Recruitment)
Ability to deliver responsive and high-quality customer service.
MINIMUM QUALIFICATIONS
Bachelor's degree (BA or BS) in human resources, public administration, or related field; and a
minimum four ( 4) years of progressively responsible human resources experience in more than
one area of human resources (e.g. recruitment, personnel administration, employee relations),
etc.);
OR
Associate's degree (AA) with major course work in human resources, public administration, or
related field; and six (6) years progressively responsible human resources experience in more
than one area of human ( e.g. recruitment, personnel administration, employee relations);
OR
Eight (8) years of progressively responsible human resources experience in more than one area
of human resources ( e.g. recruitment, personnel administration, employee relations);
OR
Equivalent combination of education and experience.
SHRM-CP, IPMA-HR, PHR or other equivalent certification preferred.
Experience working within a public sector organization preferred.
Valid Washington State Driver's License with a driving record free of serious or frequent
violations and ability to maintain a valid license.
Successful completion of criminal background history.
WORK ENVIRONMENT
Work is primarily performed in the office, but also requires driving to meetings.
While performing the duties of this job the employee is regularly required to talk and hear; stand,
walk, sit, use hands to finger, handle or feel objects, tools or controls. The employee is
occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch,
or crawl. The employee must frequently lift and/or move up to 15 pounds. Specific vision
requirements include: close vision, distance vision, color vision, peripheral vision, depth
perception, night vision, the ability to read small print and the ability to adjust focus.
The noise level in the work environment is usually moderate.
This job description does not constitute an employment agreement between the employer and
employee, and is subject to change as the needs of the employer and requirements of the job
change.
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