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HomeMy WebLinkAboutCONSENT Employee Agreement Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Josh D. Peters, County Administrator DATE: May $t 2026 SUBJECT: AGREEMENT re: Employment Agreement, Wendy Housekeeper, as Union-Exempt and FLSA-Exempt Executive Assistant in the County Administrator's Office, and UFCW3000 covered Accounts Auditing Technician in Auditor's Office STATEMENT OF ISSUE: County Commissioner approval is requested for the attached Employment Agreement with Wendy Housekeeper to be employed in two positions:as the County Administrator's Office Executive Assistant and Auditor's Office Accounts Auditing Technician, effective May 1, 2026. ANALYSIS: With the budget reductions required in FY 2026, Ms. Housekeeper's position as Executive Assistant in the County Administrator's Office was reduced from 1.0 to 0.6 FTE.Ms.Housekeeper desires to also be employed in a vacant position in the Auditor's Office as Accounts Auditing Technician at 0.4 FTE. The Executive Assistant position is Union exempt and FLSA exempt.Because the Accounts Auditing Technician is covered by the UFCW3000 Union, an employment agreement is required. FISCAL IMPACT: Expenditures for these positions were approved in their respective Department Budgets in FY 2026. RECOMMENDATION: Approve the attached Employment Agreement. REVIEWED BY: Jo D. Peters, County Administrator Date CONTRACT REVIEW FORM ClearFom, (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Employment Agreement-Wendy Housekeeper Contract No: EA 01-2026 Contract For: Union covered and Non Union position Term: Begin May 1, 2026 COUNTY DEPARTMENT: Human Resources Contact Person: Sarah Melancon Contact Phone: 360-385-9133 Contact email: semelancon@co.jefferson wa us AMOUNT: PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds ,_. Vendor List Bid Fund # ._ RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: a N/A:fl (,(/1.� C//3j/261 2—(p J Sig ure ate STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: El N/A: C6(4,( 4,(ivt. r//j��2h J nature ate STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 5/15/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 5/14/2026. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 EMPLOYMENT AGREEMENT Between Wendy Housekeeper And JEFFERSON COUNTY THIS EMPLOYMENT AGREEMENT, made and entered into this day of 2026, by and between JEFFERSON COUNTY, a Washington Municipal Corporation, hereinafter called `Employer,' and Wendy Housekeeper, hereinafter called `Employee,' both of whom agree as follows: WITNESSETH: WHEREAS, Employer desires to retain the services of said Wendy Housekeeper as Jefferson County Auditor's Office Accounts Auditing Technician; and WHEREAS, said Wendy Housekeeper is already employed as Jefferson County Administrator's Office Executive Assistant; and WHEREAS, it is the desire of the Board of County Commissioners of Jefferson County Washington, on behalf of the Employer,to provide certain benefits, establish certain conditions of employment and to set working conditions of said Employee; and WHEREAS, it is the desire of the Employer to (1) secure and retain the services of Employee and to provide inducement for her to remain in such employment, (2)to make possible full work productivity by assuring Employee's morale and peace of mind with respect to future security, (3)to act as a deterrent against malfeasance or dishonesty for personal gain on the part of Employee, and(4)to provide a just means for terminating Employee's services; and WHEREAS, Employee is employed as Executive Assistant and desires to accept employment as Accounts Auditing Technician for Jefferson County, Washington; and WHEREAS, Employer recognizes employee will be serving in two separate positions: A Union and FLSA Exempt, Hourly position as Executive Assistant(hereinafter referred to as Executive Assistant)at a 0.6 FTE and the Accounts Auditing Technician(hereinafter referred to as the Accounts Auditing Technician) a 0.4 FTE position of that is covered under the UFCW 3000 Union and the most recent Union Contract and County Personnel Rules will govern that position; NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: Section 1. Duties Employer hereby agrees to employ said Wendy Housekeeper in the FLSA- and Union exempt position of Executive Assistant and to the UFCW Local 3000 represented Accounts Auditing Technician position for Jefferson County to perform the functions and duties as specified in the Job Descriptions for the Executive Assistant and for Accounts Auditing Technician as presently adopted and as may be Page 1 of 6 Wendy Housekeeper Employment Agreement amended in the future, and as specified in state law and by the Ordinances of said County,and to perform other legally permissible and proper duties and functions as the Employer or its designee shall assign from time to time. Section 2. Term 1. For the Executive Assistant position employee was employed for an indefinite term that commenced on November 20, 2023, serving at the pleasure of the County Administrator. Employee shall be considered an"at-will"employee of the Employer. 2. For the Accounts Auditing Technician Employee shall be employed for an indefinite term commencing on May 1, 2026. The Accounts Auditing Technician position will be governed by the most recent UFCW 3000 Contract(and successor agreements), specifically, Section 2.7 CONTRACT SERVICE PROVIDERS. 3. For the Executive Assistant, nothing in this agreement shall prevent, limit or otherwise interfere with the right of the Employer to terminate the services of Employee at any time, subject only to the provisions set forth in Section 9. of this agreement. 4. Nothing in this agreement shall prevent, limit or otherwise interfere with the right of the Employee to resign at any time from her positions with Employer, however a resignation from one position may require realignment of the remaining position absent a full resignation from both positions. Section 3. Compensation 1. In the Executive Assistant position, Employee is paid on the Exempt Salary Matrix at the Executive Assistant hourly wage rate at$36.36 per hour for 0.6 FTE. 2. General wage adjustments will be provided in the same manner as other Exempt employees of the Employer,pursuant to the salary rates of the Exempt Salary Matrix. 3. Section 3. Salary does not apply to the Accounts Auditing Technician position of 0.4 FTE. The Accounts Auditing Technician position will be governed by the UFCW 3000 wage matrix contained in the most recent Collective Bargaining Agreement (CBA) (and its successor agreements). Employer agrees to start employee in the Accounts Auditing Technician position at Grade 27, Step 8, $34.99 of the UFCW 3000 matrix. Section 4. Benefits 1. Except as described herein, Employee shall receive the same Employee Benefits as Jefferson County Employees, which shall be administered pursuant to adopted County policies and the Jefferson County Administration Manual. All provisions of the Code of Ordinances, and regulations and rules of the Employer relating to personal time off, holidays and other fringe benefits and working conditions as they now exist or hereafter may be amended, also shall apply to Employee as they would to other employees of Employer, in addition to said benefits enumerated specifically for the benefit of Employee Page 2 of 6 Wendy Housekeeper Employment Agreement except as herein provided. 2. Personal Time Off(PTO): Employee will continue to accrue PTO at a rate based on her start date in the Executive Assistant position(November 20,2023)that will be prorated for each position based upon hours worked: 0.6 FTE for the Executive Assistant and 0.4 FTE for the Accounts Auditing Technician. Increases to the accrual rate will take place according to Jefferson County policy and the CBA between Jefferson County and UFCW3000. 3. Holidays: Employee shall be entitled to holidays pursuant to Chapter 6 of the Jefferson County Personnel Administration Manual and the CBA between Jefferson County and UFCW3000. This includes three(3) floating non-accruing holidays. 4 Employee may avail herself of the same consideration with regard to Bereavement Leave as is afforded all other general employees of Employer. 5 Health Benefits: Employer agrees to continue and to make required premium payments for Employee for health and welfare benefits under the terms and conditions afforded other staff of Jefferson County. 6. Retirement: Employee will continue to be a contributing member of the Washington State Public Employees Retirement System (PERS) and Social Security in the same manner afforded all other Exempt staff of Jefferson County, and Employer shall make employer contributions as afforded all other Exempt staff of the Employer. Section 5. Performance Evaluation 1. Employee was hired as an Executive Assistant on November 20, 2023. Her performance may be reviewed and evaluated annually on her anniversary date in November by the Clerk of the Board and the County Administrator. Her position is currently 0.6 FTE. 2. The Accounts Auditing Technician 0.4 FTE portion of Employee's employment will be governed by the UFCW 3000 most recent CBA and its successor agreements. Performance of Employee will be evaluated in writing by the Auditor at least once every 3 (three)months during the evaluation period. The Auditor shall review the performance of Employee at the end of the trial period and may document successful completion of the evaluation period by approving a Payroll Status Change Form, a copy of which will be placed in Employee's employment personnel file. Employee may be terminated without notice and without cause during the trial period or at its completion. If Employee is removed from the Accounts Auditing Technician position, she shall remain in the 0.6 FTE Executive Assistant position provided she maintains satisfactory performance. 3. Upon successful completion of the trial period for Accounts Auditing Technician,the Auditor may review and evaluate the performance of the Employee in writing at least once every twelve (12) months from the date of employment. Page 3 of 6 Wendy Housekeeper Employment Agreement Section 6. Hours of Work It is recognized that as an FLSA-and Union- Exempt, hourly employee as Executive Assistant in the 0.6 portion of the position and as a UFCW3000 covered, hourly employee in the 0.4 portion of the Accounts Auditing Technician position employee's weekly hours shall not exceed forty (40) hours per week. Per the UFCW3000 collective bargaining agreement, any hours beyond sixteen(16)hours per week for the Accounts Auditing Technician must be pre-approved by the Auditor. Per County policy, any hours beyond the twenty-four(24)hours per week for the Executive Assistant must be pre-approved by the County Administrator or Clerk of the Board. Section 7. Longevity Longevity shall be based on the accrual rate for the Executive Assistant position with a start date of November 20, 2023. Section 8. Seniority Seniority in the Accounts Auditing Technician position shall be based on the start date of May 1, 2026, in accordance with the CBA between Jefferson County and UFCW 3000. Section 9. Termination 1. In the event the Employer no longer wishes to avail itself of the Executive Assistant Employee, the employee would be released from employment in accordance with the Jefferson County Personnel Administration Manual. 2. UFCW CBA Section 2.7 shall apply to the Accounts Auditing Technician position. Section 10. No Reduction of Benefits 1. Employer shall not at any time during the term of this agreement reduce the wage, compensation or other financial benefits of Employee in the Executive Assistant position, except to the degree such a reduction is across-the-board for all Union-Exempt and FLSA-Exempt employees of the Employer. 2. Wage, compensation and other benefits of the Accounts Auditing Technician position shall be in accordance with the CBA between Jefferson County and UFCW 3000. Page 4 of 6 Wendy Housekeeper Employment Agreement Section 11. Notices 1. Notices pursuant to this agreement shall be given by deposit in the custody of the United States Postal Service,certified mail, postage prepaid, addressed as follows: EMPLOYER: Jefferson County, Washington County Administrator PO Box 1220 Port Townsend, Washington 98368 EMPLOYEE: Wendy Housekeeper 514 Parkridge Drive Port Townsend, WA 98368 Either party shall notify the other in writing as to a change in address, and that address shall be substituted for purposes of mailed notice under this subsection. 2. Alternatively, notices required pursuant to this agreement may be personally served in the same manner as provided by law. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service. Section 11. General Provisions 1. The text herein shall constitute the entire agreement between the parties. 2. This agreement shall be binding upon and inure to the benefit of the heirs at law and executors of Employee. 3. Upon ratification, this agreement shall become effective on May 1, 2026. 4. If any provision, or any portion thereof, contained in this agreement is held unconstitutional, invalid or unenforceable, the remainder of this agreement, or portion thereof, shall be deemed severable, shall not be affected and shall remain in full force and effect. 5. Jefferson County, as a political subdivision and local government of the State of Washington, is subject to the Public Records Act, codified at Chapter 42.56 RCW, and as such this Agreement(and any attachments) is a"Public Record" subject to that state law. Section 12. Expiration This agreement shall renew automatically on May 1 of every year beginning on May 1, 2027, unless either the Employer or Employee terminate the Agreement in a manner consistent with Section 9. Page 5 of 6 Wendy Housekeeper Employment Agreement of this Agreement. If termination of this Agreement is undertaken by either party to this Agreement in a manner consistent with Section 9. of this Agreement and if the terms of Section 9. and this Section are in conflict, then the terms of Section 9. shall control. The Board of County Commissioners has caused this Agreement to be signed and executed,and the Employee has signed and executed this Agreement,effective the day and year first written above. EXECUTED this day of , 2026. EMPLOYER: UNION: BOARD OF COMMISSIONERS Greg Brotherton, Chair UFCW 3000 AUDITOR: EMPLOYEE: COUNTY ADMINISTRATOR: Josh D. Peters ATTEST: APPRO D AS FORM ONLY: C. May 14,2026 Philip C. Hunsucker,Chief Deputy Prosecuting Attorney Carolyn Gallaway, Clerk of the Board Page 6 of 6