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Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
DATE: April 4, 2011
SUBJECT: AGREEMENT re: Designating the Official County Newspaper of Public
Record for Legal Notices; Leader Publishing Company
STATEMENT OF ISSUE:
Upon conducting a bid process for designating the official County newspaper of public record for legal
notices, Jefferson County agreed to accept the bid from the only bidder, the Leader Publishing Company. A
one-year agreement for these services has been prepared. July 1,2011 through June 30, 2012.
FISCAL IMPACT:
The rate per column inch is $7.75.
RECOMMENDATION:
Approve and sign the agreement.
REVIEWED BY:
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LEGAL ADVERTlSI='IG AGREEMENT
By and Between
JEFFERSON COUNTY
And
THE PORT TOWNSEND!.JEFFERSON COUNTY LE4DER
The Jefferson County Commissioners hereby designate the Port Townsend /Jefferson County
Leader the "Official County ='Iewspaper" for printing of Jefferson County legal publications during the
year beginning July I, 2011 and ending June 30,20] 2.
TYPESET:
TYPE POINT:
COLUYlN WIDTH:
AVERAGE COLUMN WIDTH:
PUBLICATION FREQUENCY:
$7.75 per column inch, tirst and
subsequent insertions.
Helvetica
7.0 (I I pica)
1. 7 5 inches
324 with spaces or 283 without spaces
One (1) time per week on Wednesday
RATE:
OTHER SERVICES/ENHANCEMENTS:
. Publication of legal notices on website
. Publish a specially designed County logo where County legal notices begin
. Publish a project location map or "About Jefferson County Public Notices" at least once a quarter
. Provide link trom The Leader website to Jefferson County Homepage
. Reporters will reference public notices in news stories as appropriate
. Provide two newspaper subscriptions to the County at no additional charge
. Discounted display advertisement rate applied for advertisements.
. Up to 12 "Press Releases" per year (no more than] per month) printed in a section other than the
legal notice section of the newspaper.
Legal Advertising Rate and Submission Deadline: This rate is for publication in The Leader and is
applicable to all County departments and offices. Rates are for single column legal notices and are
conditional upon advertising copy reaching the newspaper office at 226 Adams Street, Port Townsend,
W A 98368 via fax, modem, e-mail, or hand-carried and by 3:00 p.m. two (2) days (Monday) prior to
publication on Wednesday.
Page] of2
Legal Advertising Agreement B July 1,2011 to June 30, 2012
Legal Advertising for Other Public Agencies: The column inch rates in this contract will be extended to
other public agencies located in Jefferson County, Washington provided they meet the conditions for
submission as outlined above.
Press Releases: All County departments and offices are eligible to submit Press Release copy to be
charged against the County=s 12 Press Releases per year if the following conditions are met:
$ The copy has been reviewed and there is an indication of approval by the County
Administrator.
$ The submission deadlines are met.
$ The Leader will advise the County Administrator=s Office when the number of Press
Releases reaches 11 or if there has already been a Press Release published for the County in
any calendar month when another Press Release is submitted by a County Department.
Printing Error: Re-publication of legal advertisements required due to errors or omissions in printing
attributable to the publisher shall be without charge to the County.
Pavment of Charges: Jefferson County departments and oftices will only pay from invoices (not
statements) presented by the Leader. County departments and offices will process invoices from the
Leader in the next claim payment cycle after the invoice is received.
Liabilitv for Content: JefTerson County assumes liability for the content of advertisements authorized for
publication in the Leader and for any claims that arise that may be made against the publisher except for
those claims arising from advertisements erroneously printed by the publisher.
IN WITNESS WHEREOF, the parties have executed this Agreement on this day of April, 2011.
The LEADER
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
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Scott B. Wilson, Publisher
John Austin, Chairman
David Sullivan, Member
SEAL
Phil Johnson, Member
ATTEST:
APPROVED AS 10 FORM:
Lorna L. Delaney, CMC
Clerk of the Board
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David Alvarez,
Deputy Prosecuting Attorney
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3123 '60 II
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