HomeMy WebLinkAboutDISCUSSION AI Policy - UPDATED Regular Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
Josh Peters, County Administrator
FROM: Shawn Frederick, Central Services Director
DATE: May 25,2026
RE: Follow up to Workshop on Artificial Intelligence Policy—Proposed Revised
AI Policy
STATEMENT OF ISSUE:
Jefferson County needs an artificial intelligence policy both to facilitate AI use and to protect
the County from known problems with AI use. The Board of County Commissioners held a
workshop on a draft Al Policy on May 18, 2026 that might fulfill this need. The draft AI
Policy presented for the workshop was the result of nearly two years of effort by staff. Based
on comments from the Commissioners and the public, Staff has revised the proposed AI Policy
presented during and after the May 18, 2026 workshop. A redlined document with proposed
changes is attached.Also attached is Appendix C, the list of"other statutes"containing
exemptions incorporated in the Public Records Act by RCW 42.56.070.
ANALYSIS:
Useful comments from the Commissioners and members of the public were received at the
May 18, 2026 workshop.
ChatGPT Analysis
An analysis was provided used ChatGPT to review the draft AI Policy. This ChatGPT
analysis provided an overall assessment of the AI Policy and said:
The policy does several things well:
• Recognizes AI as both an operational tool and a governance risk.
• Integrates Washington Public Records Act considerations directly into the
policy.
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• Requires human review and verification of AI outputs.
• Addresses hallucinations, bias,procurement transparency, and auditability.
• Attempts to create centralized governance and approval processes.
• Restricts entry of protected data into AI systems.
• Includes training and accountability mechanisms.
• Acknowledges accessibility and equity obligations.
For a county government,this is unusually mature.
These points were all goals of developing the AI Policy.
The Chat GPT analysis provides some comments as a result of a misunderstanding that the
document at the end of the Agenda Request for the May 18, 2026 Al Policy Workshop titled
"Artificial Intelligence System Policy for Jefferson County"is not part of the proposed AI
Polity. The Agenda Request for the May 18, 2026 Workshop said: "The proposed Al Policy
relies for completeness on the Darwin Al Organizational Policy(also attached),which was
developed by adding inputs to the Darwin GovernTM Al Policy Wizard (https://
www.darwingov.com/ai-policy-wizard)." Staff apologizes for the confusion. That document
the proposed policy created using only generative AI, using the Darwin GovernTM Al Policy
Wizard.
Staff analyzed the Chat GPT output and believes the agenda request caused confusion which
led to comments. Staff believes both the proposed AI Policy,the adopting resolution, and the
policy generated by the Darwin GovernTM Al Policy Wizard were fed into Chat GPT
together.
To be sure, the ChatGPT analysis finds errors. Staff noted in the comments to the revised AI
Policy (attached)errors found in the ChatGPT analysis. This AI capability demonstrates the
promise of AI—humans create the type of errors AI can find and fix easily.
But the ChatGPT analysis also shows why human oversight of AI use is necessary. For
example, the ChatGPT analysis recommend that the county needs"Specific Washington PRA
handling procedures." Section 6 of the Chat GPT analysis further states:
6. Public Records Act treatment is underdeveloped
The policy correctly recognizes AI outputs as public records.
But it does not adequately address:
• prompt retention,
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• metadata preservation,
• audit logs,
• draft retention,
• transient chats,
• records classification,
• retention schedules,
• discoverability,
• or third-party hosted data.
This is one of the largest real-world government AI risks.
But the county already has a detailed public records policy,Jefferson County Public
Records Act Compliance Policy(Resolution No. 10-22,February 28,2022),and it is
referenced in the proposed AI Policy in section 6.
The county needs to implement an Al Policy now,to unleash its potential to increase
productivity. The county purchased Darwin AI in 2025 to minimize the risks of use of AI.
Staff strongly recommends adopting the revised AI policy attached to this Agenda Request as
soon as possible.
FISCAL IMPACT:
Adoption of an AI Policy now, even if imperfect, allow the county to almost immediately
implement Darwin AI, which the county bought in 2025. We expect Darwin AI to help
minimize the risks of use of AI and increase the safety in using AI. AI has the proven promise
of increasing productivity, making it possible for the county to do more with less resources.
RECOMMENDATION:
Adopt review and adopt as quickly as possible an AI Policy. Staff believes the revised
attached AI Policy should be adopted as is or as modified by the BoCC.
DEPARTMENT CONTACT:
Shawn Frederick, Central Services Director
REVIEWED BY:
9(1)07 D f
Josh D. Peters, County Administrator Date
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STATE OF WASHINGTON
County of Jefferson
In the Matter of Adopting the Jefferson
County Artificial Intelligence Acceptable RESOLUTION NO.
Development and Use Policy
WHEREAS, generative artificial intelligence (AI)represents a significant leap forward in
technology,by generating novel text, images, and other content, which has the capacity to
transform the way Jefferson County conducts business and serves the public; and,
WHEREAS, generative AI can enhance human potential and creativity but must be
deployed and regulated carefully to mitigate and guard against a new generation of risks, harms,
and perpetuation of existing inequities; and,
WHEREAS, Jefferson County is committed to accuracy, reliability, and ethical outcomes
when adopting generative AI technology, and serving all of those who reside, work, and do
business in Jefferson County in a transparent, engaged, and equitable way; and,
WHEREAS, Jefferson County seeks to realize the potential benefits of generative AI
through the deployment of generative AI tools that improve the equitable and timely delivery of
services, while balancing the benefits and risks of these new technologies; and,
WHEREAS,a generative AI policy is necessary to govern the development, deployment,
management and use of generative AI use in Jefferson County government affairs in a thoughtful
manner that upholds the public trust, ensures safety and security, and promotes ethical standards;
NOW, THEREFORE, THE BOARD OF COUNTY COMMISSIONERS OF
JEFFERSON COUNTY,WASHINGTON, HEREBY RESOLVE AS FOLLOWS:
Section 1. Whereas Clauses are Findings of Fact. The Jefferson County Board of Commissioners
hereby adopts the above "Whereas" clauses as Findings of Fact.
Section 2. Purpose. The purpose of this resolution is to adopt the Jefferson County Artificial
Intelligence Acceptable Development and Use Policy(AI Policy).
Section 3. Adoption of the Jefferson County Artificial Intelligence Acceptable Development and
Use Policy. The AI Policy in Appendix A is hereby adopted.
Section 4. Repealing and Replacing Any Inconsistent Policy that Addresses the Topic of
this Policy. This Policy controls over any ordinance, other resolution or policy on the same
topic.
Section 5. Severability. If any section,subsection, sentence,clause,phrase or section of this Policy
or its application to any person or circumstance is held invalid, the remainder of this Policy or its
application to other persons or circumstances shall be fully valid and shall not be affected.
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Section 7. Effective Date. The Policy becomes effective upon the date of adoption.
Section 8. SEPA Categorical Exemption. This policy is categorically exempt from the State
Environmental Policy Act under WAC 197-11-800 (19).
(SIGNATURES FOLLOW ON THE NEXT PAGE)
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APPROVED and ADOPTED this _ day of , 2026.
JEFFERSON COUNTY BOARD OF
COMMISSIONERS
Greg Brotherton, Chair
SEAL: Heidi Eisenhour, Member
Heather Dudley-Nollette, Member
ATTEST:
Carolyn Gallaway, CMC Date
Clerk of the Board
Approved as to form only:
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
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REDLINED
VERSION OF
PROPOSED Al POLICY
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Document Code No.:
Title: Jefferson County Artificial Intelligence Acceptable Development and Use Policy
Page ii of ii
TABLE OF CONTENTS
TABLE OF CONTENTS ii
(1) INTRODUCTION 1
(2) PURPOSES 1
(3) GUIDING PRINCIPLES AND VALUES 2
(4) DEFINITIONS 3
(5) APPLICABILITY OF THIS AI POLICY 8
(6) Compliance with Existing Laws and Policies 8
(7) Prohibited uses of an Al System 9
(8) PUBLIC RECORDS ACT COMPLIANCE 12
(9) architectural and technical STANDARDS 12
(10) ROLES AND RESPONSIBILITIES 12
(11) AI SYSTEM AND USE AND CASE APPROVAL PROCESS 15
(12) PROCEDURES 17
(13) CONSEQUENCES FOR NONCOMPLIANCE 20
(14) LIMITATIONS OF THIS AI POLICY 20
APPENDIX A:REFERENCES 22
APPENDIX B:RELEVANT COMPLIANCE REQUIREMENTS 24
APPENDLX C- 25
RECORDS PROTECTED FROM DISCLOSURE BY AN"OTHER STATUTE"THAT ARE
NOT TO BE USED IN AN AI SYSTEM 25
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Document Code No:
Title: Jefferson County Artificial Intelligence Acceptable Development and Use Policy
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JEFFERSON COUNTY ARTIFICIAL INTELLIGENCE
ACCEPTABLE DEVELOPMENT AND USE POLICY
(1)INTRODUCTION
Artificial Intelligence (AI)technology is increasingly becoming an integral part of local
government operations, offering opportunities to enhance the efficiency and effectiveness
of public services. At the same time, the use of AI also presents ethical, legal, and social
challenges that require responsible management.This AI Policy provides a framework for
the effective and responsible use of AI systems within the County, to maximize the benefits
of these innovative tools while minimizing their potential risks to both the County and the
public.
(2)PURPOSES
The purposes of this AI Policy are to:
A. Ensure ethical and responsible development, deployment, and use of Al technology in the
County, ensuring they are in alignment with the principles of transparency, fairness,
accountability, and public trust
B. Enable effective use of AI technology by providing clear guidance to the County personnel,
vendors, and other partners who work with AI systems.
C. Inform community members and other stakeholders about how the County is utilizing AI
technology and what measures it is taking to protect the public from potential adverse
consequences of these systems.
D. Promote responsible and ethical use of AI technology by defining the principles and values
that govern the application of this technology within the County.
E. Ensure the compliance of AI systems with all applicable federal, state, and local laws and
regulations as well as existing the County policies.
F. Assign roles and responsibilities related to the County's use of AI systems.
G. Establish processes that encourage effective and responsible use of AI systems.
H_ Define prohibited uses of AI systems_
I. Specify measures which may be taken in the event of failure to comply with these policies.
This AI Policy may be updated from time to time to account for changes in Al technology, laws
and regulations: uses of AI systems within the County, and other considerations.
In addition,the Central Services Director may publish an AI User Guide to provide more detailed
guidance on how the requirements of this AI Policy is to be implemented.Unless otherwise stated,
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Title Jefferson County Artificial Intelligence Acceptable Development and Use Policy
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any such additional guidance should be considered an extension of this AI Policy and carry the
same requirements for compliance.
® PAO
(3)`GUIDING PRINCIPLES AND VALUES] The ChatOPT anah-ti said.
The County s AI devel ent: loyment, and use of artificial intelli ence systems %hall be aS. i provisions are a3piratiooal rather than
�� � g a1orceabk
guided by the following guiding principles and values:
The policy repeatedly uses phrases hke.
(a) We expect to retain appropriate human agency and oversight, allowing for •-r-We expect_ -
•.'should..."
intervention to prevent harm. --I.-to the create:erect tc,ssible
This weakens enfarceabihr_..
(b) We expect to use internal and external security testing of systems before
Example
public release for high-risk artificial intelligence systems.
-`We expect AI decisions to be understandable..
(c) We expect to protect data privacy and security. What constitutes compliance"
(d) We expect to promote appropriate transparency for consumers when they xer®mmeaaation
interact with artificial intelligence systems or products created by artificial Distinguish:
intelligence. **mandatory requirements('shai r..
•+from goals principles(`should").
(e) We expect to ensure accountability, considering oversight, impact Fight now the document mire:them heavily.
assessment,auditablllty,and due diligence mechanisms. Response: Staff does not agree. All the provisions in
this section(3)were aspirationaL Mandatory
(f) We expect to make AI accessible to all residents, including those with requirements below do use-shall.'The BoCC
disabilities or limited access_ considered section(3)at the workshop and decided it
was satisfactory.except for subsection iki,which
(g) We expect to govern the deployment and maintenance of Al systems with re used to address his concern.
human oversight ensuring adherence to relevant laws and regulations and by
defining roles and responsibilities.
(h) We expect to implement measures to detect and mitigate biases in order to prevent
harm.
(i) We expect to continuously monitor and enhance AI systems based on feedback and
technological advancements.
(j) We expect proper management,quality,and stewardship of data used by AI systems.
(k) We will-expect the county will be one source of p etedigital literacy among
residents to help them understand and engage with Al systems.
(1) We expect AI systems to be reliable, meet their objectives, and deliver
precise and dependable outcomes in their deployment contexts;
(m) We expect AI decisions to be understandable to those affected_
(n) We expect AI systems to prevent discrimination and bias,ensuring fair treatment for
all residents.
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(o) We expect AI systems should be developed and deployed with a human-
centered approach that evaluates their impact on the public.
(p) We expect technological innovation to be embraced responsibly while minimizing
environmental impacts_
(q) We expect Al systems to comply with all relevant laws and regulations_
(r) We expect privacy concerning personal data to be protected, while satisfying the
requirements of the Washington Public Records Act, chapter 42.56 RCW.
(s) We expect AI systems to comply with data protection laws.
(t) We expect AI systems not to cause harm and to prioritize the safety of
residents_
(u) We expect Al systems to be secure against unauthorized access and ensure consistent
performance_
(v) We expect the use of Al systems to be proactively communicated to the
public, ensuring that AI systems, their data sources, operational models, and
governing policies are understandable and documented.
(w) We expect Staff to be empowered to use AI in their roles through education, training,
and collaborations that promote participation and opportunity.
These guiding principles and values are the inspiration for this AI Policy,and AI users are expected
to incorporate these same motivations in the implementation of this Al Policy. While the ideal
course of action may not be obvious or practical in every circumstance,this AI Policy is designed
to offer guidance to help AI users responsively navigate the use of AI systems.
(4)DEFINITIONS
(a) `Artificial Intelligence" (or "AI")l means a machine-based system that can,
for a given set of human-defined objectives, make predictions,
recommendations or decisions influencing real or virtual environments_
Artificial intelligence systems use machine and human-based inputs to:
(i) Perceive real and virtual environments;
(ii) Abstract such perceptions into models through analysis in an automated
manner; and,
(iii) Use a model to formulate options for information or action_
Slightly modi ie3. ti:_ is the definition from the National ttifcial Intelligence Initiative Act of 2020, 15 U.S.0
section 9461.
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Title.Jefferson County Artificial Intelligence Acceptable Development and Use Policy
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(b) "AI best practices"means the best practices described in National Cyber
Security Centre,Best Practices for Securing Data Used to Train&Operate
AI systems,Ver. 1.0(May 2025).
(c) "AI model"means a set of programmed instructions that processes data to
perform tasks,make decisions,or solve problems within an AI system.
(d) "Al Policy"means this Jefferson County Artificial Intelligence Acceptable
Development and Use Policy.
® PAO
(e) "Al System means any machine-based system that, for any explicit or The ChatGPT analys said:
implicit objective, infers from the inputs the system receives how to !.The definition of"AI system"is escessireiv
generate outputs, including content, decisions, predictions, or broad
recommendations,that can influence physical or virtual environments and
includes any tool, software,process,workflow, or other system which is The policy defines AI system broadly enough to
poteatally include;
based on AI or which uses an AI tool.
▪-.spell check.
(f) "AI Tool"means a piece of software which provides AI functionality and .-.search ranlan_,
...predictive filters.
can be applied to a specific use case. .-.automated workflows.
..document categorization_
(g) "AI Use Case"means specific task or purpose for which an AI tool is used '-s camerar-
•+arsd embedded software features.or under consideration_
although exclusions exit,the scope remain
(h) "AI User" means any person is—using, developing, purchasing, eszemeiy expansive.
configuring,or maintaining any AI used by or for the County on its behalf Response: Staff does not agree. The definition is
,including contractors,consultants,elected officials,employees,and volunteers. relied upon Colorado's Al Act Corn.Rev Slat. a
1=01(Lexis Advance throueh Chapter 22 of the 2026
(i) "AI User Guide"means a document which supplements an AI Policy with Regular Session;effective as of March 2d..2026)and
the Darwin GovernTAl Al Policy Wizard and is
more detailed guidance on how to implement this AI Policy. hmited by section 5(d)and section'(a).
(j) `Bias"means systematic tendencies that can exist within AI systems,often
stemming from flawed data,algorithms,or design processes,that may lead
to discriminatory or inaccurate outcomes affecting certain groups or
persons.
(k) "Central Services"means the County Central Services Department.
(1) "Central Services Director"means the person holding the title of Director
of Central Services or a delegee that has been delegated in writing.
(m) "Chatbot"means a computer program that simulates human conversation
through text or voice interactions.
For erecter precision,this definition was modified,using Colorado's Al Act Colo.Rev.Stat. $6-1-1701(Lexis
Advance through Chapter 22 of the 2026 Regular Session,effective as of March 26,2026).
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(n) "Consequential decision"3 means a decision that has a material legal or
similarly significant effect on,or the cost of:
(i) Hiring or retention of a contractor,employee,vendor or volunteer;
(ii) Any budget decision;
(iii) The provision of any essential government service;
(iv) Health care(as defined in this AI Policy);
(v). Risk management,including but not limited to obtaining coverage for
any risks by an insurance company or a self-insurance program;or,
(vi) The provision of legal services.
(o) "County"means the County,Washington_
(p) "County Approved Al system"means an Al system approved for use by
AI users as specified in section 7.a.
PAO
(f)4(q) "County Information Systems"means all county information systems, Added definition to rase in Limita ton:on AI used in
including but not limited to computers or servers owned or operated by the 5e ion:.
County.
(q)(r) "Data" means any digital representation of information; knowledge,
facts, concepts, data programs or instructions that are being prepared or
have been prepared in a formalized manner and are intended for use in a
data network,data program,data services,or data system.
(r L"Health care provider"' means a person who is licensed, certified;
registered,or otherwise authorized by the law of this state to provide health
care in the ordinary course of business or practice of a profession.
Es-Al)"Health care"5 means any care, service, or procedure provided by a
health care provider:
(i) To diagnose,treat, or maintain a patient's physical or mental condition;
or,
(ii)That affects the structure or any function of the human body.
'Adapted from the Colorado AI Act,Colo.Rev.Stat.§6-1-1701(2026).
DeSnition from RCW 70.02.010(19).
DeSnition from RCW 70.02.010(15)-
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_"Health care information" means all information about health care that
is protected from disclosure by the Health Insurance Portability and
Accountability Act of 1996(HIPAA)Privacy Rule, 45 C.F.R.Parts 160 and
164, Chapter 70.02 RCW (Medical Records—Health Care Information
Access and Disclosure) or RCW 42.56.360 (Health care exemption from
disclosure of records under the Washington Public Records Act).
( )(v) "High-risk AI system" means any AI system that, when deployed,
makes, or is a substantial factor in making, a consequential decision_
"High-risk AI system" does not include an AI system if
(i) The AI system is intended to:
(A) Perform a narrow procedural task;
(B) Detect decision-making patterns or deviations from prior
decision-making patterns and is not intended to replace or
influence a previously completed human assessment without
sufficient human review;
(ii) The AI system uses the following technologies, unless the
technologies, when deployed, make, or are a substantial factor in
making, a consequential decision:
(A) Anti-fraud technology that does not use facial recognition
technology;
(B) Anti-malware;
(C) Anti-virus:
(D) AI-enabled video games;
(E) Calculators;
(F) Cybersecurity;
(G) Databases;
(II) Data storage;
(I) Firewall;
(J) Internet domain registration;.
"Adapted from the Colorado AI Act,Colo.Rev.Staff§6-1-1701(2026).
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(K) Internet website loading;
(L) Networking;
(M) Spam- filtering;
(N) Robocall-filtering;
(0) Spell-checking;
(P) Spreadsheets;
(Q) Web caching;
(R) Web hosting or any similar technology; or,
(S) Technology that communicates with consumers in natural language for the
purpose of providing users with information, making referrals or
recommendations, and answering questions and is subject to County policy
that prohibits generating content that is discriminatory or harmful.
"IT" means the Jefferson County Information Technologies
Department, a division of Central Services.
(w)(x) "Public Record"has the same meaning as in RCW 42.56.010(3).'
( ) "Risk management" means coordinated activities to direct and control
an organization with regard to risk.
(v)fz) "Section" means a section of this AI Policy, unless there is clear
language in this AI Policy that a section of this AI Policy does not apply.
(�)�L"Substantial factor's means a factor that:
(A) Assists in making a consequential decision;
"'Public record' includes any niiting containing information relating to the conduct of government or the
performance of any governmental or proprietary function prepared, owned, used, or retained by any state or local
agency regardless of physical form or characteristics.For the office of the secretary of the senate and the office of the
chief clerk of the house of representatives;public records means legislative records as defined in RCW 40.14.100 and
also means the following:All budget and financial records;personnel leave,travel. and payroll records;records of
legislative sessions;reports submitted to the legislature;and any other record designated a public record by any official
action of the senate or the house of representatives.This definition does not include records that are not otherwise
required to be retained Irf the agency and are held by volunteers who:
(a)Do not serve in an administrative capacity;
(b)Have not been appointed by the agency to an agency board,commission,or internship;and
(a)Do not have a supervisory role or delegated agency authority."RCW 42.56.010(3).
'Adapted from the Colorado AI Act,Colo.Rev.Stat. 6-1-1701(2026).
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(B) Is capable of altering the outcome of a consequential decision;and,
(C) Is generated by an AI system.
"Substantial factor' includes any use of an AI system to generate any content
decision,prediction:or recommendation concerning consequential decision.
(aa)(bb)"Writing"has the same meaning as in RCW 42.56.010(4).9
(5)APPLICABILITY OF THIS AI POLICY
42) PAO
(a)R'hisE AI Policy governs the development, procurement or use of any Al systems(as Clarifies that the concern is inputting AI System
defined in this AI Policy)for input of results of the use of an Al System into tryvergn results into a county informaton system-
behalf-eft e County Information Systems.
(b)All County boards, commissions, committees, departments; and task forces
shall comply with this AI Policy.
0PAO Clarifies that the concern is inputting Al System
(C)This Al Policy applies to: runts into a county information system. Also
addresses Mr.Thiersch's comment.which says:
(i) Agents, contractors, elected officials, employees. officers. vendors and
volunteers of the County who lase or input data into County Information The proposed AI policy makes it perfectly clear that
the policy will apply to all"Al users",which
Systems and- definition includes volunteers such as myself
(ii) All Al users(as defined in this AI Policy). Pare 10::Al User"means any person is using,
developing,purchasing.:-onbgtumz.or mamt'inino
any AI used tiv or for the County,including
(d)This AI Policy does not apply to any Al system which: contactors,consultant,elected official..
employees,-and volunteers.
(i) Has been evaluated and determined in writing by the Central Services
Director to be safe for unrestricted usage; so,yes,the acrornm D, does not appear in the
policy-.what is present in the policy is an NDA-litre
obligation that would be imposed on me should the
(ii) Has AI features included in applications maintained by Central Services, policy be adopted as-written,and with which I will
which are not part of the AI feature's core functionality or involve the use not comply.
of sensitive data;and, May 20.2026 2:41 PM email!tons Toni Thier_ch to
the soCC-
(iii) s not use or
input data into the-County re= Information Systems, g
PAO
Clarifies that the concern is inputting AI System
(6)COMPLIANCE WITH EXISTING LAWS AND POLICIES re it c etc a coin-informations stem
-"Writing' means handwriting, typewriting, printing, photostating, photographing, and every other means of
recording any form of communication or representation including,but not limited to,letters,words,pictures,sounds,
or symbols,or combination thereof,and all papers,maps;magnetic or paper taper,photographic films and prints,
motion picture,film and video recordings,magnetic or punched cards,discs,drums,diskettes,sound recordings,and
other documents including existing data compilations from which information may be obtained or translated."RC1�I'
42.t6.010(3).
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Development and use of AI systems shall comply with:
(a)All applicable federal,state,and local laws and regulations;and,
(b)All County policies,including but not limited to:
(i) Jefferson County Social Media Policy(Resolution No. 14-20,March 16,
2020). • PAO
Revision make to address comment in ChatGPT
(ii)Jefferson County Public Records Act Compliance Policy(Resolution No.10-22, analysis.
February 28,2022).
(iii)Open Public Meeting Act Guidelines for Jefferson County Boards, • Pao
The ChatOPT analysis said:
Commissions&Committees(Resolution No. 50-22,October 24,2022).
S."Only Microsoft Copilot'is likely
(iv)Jefferson County Personnel Administration Manual (Resolution No. 19-0407- unsustainable
_'?R April 7,2025). The policy authorizes only Microsoft Copilot fox
(7)PROHIBITED USES OF AN AI SYSTEM generative AI.
• This aeates multiple problems:
(a)The following AI systems are approved for use by the persons subject to this /
Vendor lock-in
AI Policy listed in sections 5 and 6, subject to the limitations in this section 7:
The county becomes dependent on one ecosystem.
(i) Microsoft's Enterprise AI system called Co-Pilot Kwhich is part of the Microsoft
360365 suite of programs)is the only AI system to be used for generative AI that l°°0ya hoe freeze
is approved for use by Al users(as defined in this policy). Departments cannot pilot emereeine tools without
_a a approval.
(ii) The Central Services Director shall maintain a list of any other approved
AI systems and shall publish the list on the County's web site. Procurement rigidity
Farce competitive tools may be superior or
[This space was intentionally left blank to allow the comments show fully.] cheaper.
Employee circumvention
Users may seaetly use personal account on
ezternal a stem..
Recommendation
Instead of nemi•tg a single tool:
-.establish security and compliance criteria.
•-•then maintain an approved-tool registry
separately.
Policies should avoid hardcoding vendor products
whenever possible.
Response: Staff does not agree This analysis
ignores section 5(d)(i)and section-(aXii)both of
which authorize other approved Al systems.
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PAO
(b)Use of an AI system on a County-owned computer,server or system that is'net Addresses Air.Thietsck s comment,which says:
on the list of AI systems approved and made available on the County's web site
I'll point out a couple of other problems in the
is prohibited_ policy which stand out as berm impractical and or
unenforceable.
{-b)(c) Use of an AI system on a County-owned computer,server or system that
is on the list of AI Page 15:Use of an Al system on a County-
systems systems being tested for possible authorized use pursuant
owned computer.sewer or system that is not
to section(11)is authorized until testing is complete Once testing is complete, approved pursuant to this AI Policy is prohibited.
the Central Services Director shall determine whether such system shall be
f
added to either the list of AI systems that are approved or the list of AIsystems Uses of which county-ocos be have actingn way o
knowing which Al.AI systems might on their
that are not approved. behalf as they access websrtes outride the county-3
puriew_A simple example is any use of Facebook
where malevolent AI's(almost certainly not on the
[This space was intentionally left blank to allow the comments show fdlyll appeased"list) Dozens of coast staff are
empowered and'or required as part of their jobs to
monitor and post on Facebook_Is the count-nine
to take disciplinary action against them when they
access a rite that uses unapproved AI"
May 20.2025_:41 PM email hom Tom Thiersch to
the DoCC
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Document Code No.:
Title:Jefferson County Artificial Intelligence Acceptable Development and Use Policy
Page 11 of 25
f€f d) Use of any high-risk Al system (as defined in this Al Policy) Is • -1 PAO
pfehibited*equires enhanced review and specific written approval before it can Revision make to addiesa comment in ChatOPT
be added to the list of dppx oved AI Systems in section 7(aXi). anal`:5a5.Wh:ch Said:
Recommendanon
(-4)(e) Use of an AI system on a County-owned computer,server or system to Replace blanket prohibition teida-
create any deepfake,which is an image created by using machine learning to •-High-risk.Al systems require enhanced review
and Written approval.'
capture and encode unique biometric characteristics of targets to combine the
Othmwise the policy is ioeically inconsistent
subject's unique characteristics with the acquired knowledge of general human
expression in order to then synthesize the target's facial features, voice,
mannerisms,etc. is prohibited.
f j(f) Entry any of the following data into an AI system is prohibited:
(i) Personal financial information for any individual.This includes credit card
number, bank account number, PIN numbers, and any other financial
information.
(ii) Authentication information.Inputting any passwords,login credentials,or
other authentication information into an AI system is prohibited.
(iii) Personally Identifying Information. Inputting any personally identifying
information into an AI system is prohibited_ Personally identifying
information includes name,address,phone number, email address, social
security number,passport number,driver's license number,and any other
information that can reasonably be used to identify an person_
(iv) Health care information(as defined in this AI Policy).
(v) Sensitive or confidential information. This includes any information that
could be used or disclosed to harm the County or its employees or
volunteers, or residents such as information about political affiliations,
religious beliefs, membership in a protected class, criminal history, or
information related to the County information system.
(vi) Any information exempted from disclosure by the Public Records Act,
chapter 42.56 RCW or some other federal or state statute, including but
not limited to:
(A) Attorney-client privileged records relating to representation of the
County by its attorneys. The attorney-client privileged records are
protect communications and advice between an attorney and their
client. RCW 5.60.060(2)(a) constitutes an "other statute' exemption
under RCW 42.56.070(1)
(B) Attorney work product records. Attorney work product records are:
"Records that are relevant to a controversy to which an agency is a
party but which records would not be available to another party under
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the rules of pretrial discovery for causes pending in the superior courts
are exempt from disclosure under [the Public Records Act]." RCW
42.56.290.
(C) Autopsy records. Autopsy and post mortem reports and records are
confidential and exempt from examination by the public. RCW
68.50.105(1).
(D) Records related to juvenile offenses. RCW 13.50.050(1), (3).
(E) Records of a person confined in jail. RCW 70.48.100(2)_
(F) Personal information in files maintained for County employees,
appointees, or elected officials of any public agency to the extent that
disclosure would violate their right to privacy. RCW 42.56.230(3).
(G) Specific intelligence information. Secret information, information
about an enemy, or conclusions drawn from such information or that
would disclose particular methods or procedures for gathering or
evaluating intelligence information_ RCW 42.56.240(1).
(H) Specific investigative records. Information on active ongoing law
enforcement investigations. RCW 42.56.240(1).
(I) Records protected by an "other statute which exempts or prohibits
disclosure of specific information or records." RC\A" 42.56.070(1)_
A list of"other statutes"is attached as Appendix D.
(8)PUBLIC RECORDS ACT COMPLIANCE
Any product created by any AI system necessarily will be a"public record," as defined in ROC
42.56.010(3). All public records shill be managed in compliance with chapter 40.14 RCW
(Preservation And Destruction of Public Records), chapter 42.56 RCW(Public Records Act), and
the County's most recent version of the Jefferson County Public Records Act Compliance Policy.
(9)ARCHITECTURAL AND TECHNICAL STANDARDS
The architectural and technical standards associated with the enterprise use of AI systems ehall be
maintained by IT.
(10) ROLES AND RESPONSIBILITIES
The following persons and groups are responsible for the duties involved in implementing this
AI Policy, as described below:
(a)Central Services Director.
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The Central Services Director shall be responsible for:
(i) Providing a public report at least annually to the Board of Count_.Commissioners on
County AI usage_
(ii) Developing this AI Policy and additional guidance.
(iii) Coordinating AI initiatives across departments and teams.
(iv) Overseeing compliance with laws, regulations and County policies_
(v) Providing guidance to AI users across the organization.
(vi) Convening and overseeing the AI Wor-ki —GfetipReview Committee.
(vii) Leading the AI review process.
(viii)Directing technology resources, policies, projects, and services.
(ix) Apprev-ing-Reviewing AlAI Review Committee
recommendations on oversight and guidance on AI initiatives within the
County_
(x) Facilitating collaboration between teams and departments for successful
implementation of this AI Policy_
(xi) Overseeing enterprise Security infrastructure and cybersecurity
operations.
(xii) Maintaining security policies, procedures, standards, and guidelines.
(xiii)Monitoring compliance with security policies and related requirements.
(xiv)Ensuring accurate data sensitivity classification and protections.
(xv) Advising on compliance on AI usage_
(xvi)Identifying legal issues and risks related to AI usage.
(xvii) Investigating alleged violations of this Al Policy and recommend
corrective actions.
(b)AI Review Committee
The Board of County Commissioners shall establish an AI Review Committee with
department representatives which shall be make recommendations to the Central Services
Director on oversight and guidance on Al initiatives within the County.
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The Al Review Committee shall review and consider updates to this Al Policy, along with
the Central Services Director, at least annually to reflect technological advancements and
evolving community needs.
The Al Review Committee shall be responsible for making recommendations to the Central
Services Director on the following topics:
(i) Al systems being considered for use by the County.
(ii) Ethical concerns and conflicts.
(iii) Policy and guidance updates.
(c)County Administrator
The County Administrator shall be responsible for:
(i) Approving proposed changes to this Al Policy.
(ii) Making a final determination whether to allow Al use cases which involve
substantial risks of harm or other negative consequences.
(iii) Enforcing corrective action for violations of this Al Policy.
(d)Electeds and Department Heads
Electeds and department heads or a delegee shall be responsible for:
(i) Ensuring employee, contractor and vendor compliance with this Al
Policy.
(ii) Integrating Al systems into department operations that comply with this
AI Policy.
(iii) Facilitating training for staff on this Al P o lic and Al best practices (as defined in
this Al Policy).
Unless otherwise specified,the specific officials listed above may delegate to one or more
persons to act on their behalf with respect to this Al Policy, and in such cases those
designees are understood to inherit the same authorities and obligations as the named
officials_
(e)AI Users
(i) All Al users are responsible for complying with the requirements of this Al
Policy.
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(ii) All AI users have the responsibility to verify the accuracy of any
information acquired through the use of AI systems before using that
information in any final,published, or production documents.
(11) AI SYSTEM AND USE AND CASE APPROVAL PROCESS
(a) AI Systems Review Process
The Central Services Director shall establish a process under which all AI systems and AI
Use Cases are subject to a-thorough review-testing to determine their compliance with this AI
Policy prior to their implementation.The reviewtesting process shall:
(i) Confirm compli mre with the specific requirements and prohibitions established
under this AI Policy;
(ii) Consider the relative benefits and risks of each system or use case and determine
whether or not approval is reasonable and aligned with the values and principles in
this AI Policy;
(iii) Specify the intended use cases of those systems and whether or not other use
cases require additional review;
(iv) Document the results of each review using a standard template,which results
shall be retained for either the full lifespan of the AI system or use case or the
retention period required under law for similar documents (whichever is
longer).
(b)Determination of High Risk Potential Negative Impacts
(i) The Central Services Director shall create a standard for determining whether
or not a particular AI system or Al use case has a high risk of potential negative
impacts to any relevant person,group,or organization.
(ii) A high-risk determination,that AI system or use case shall be presented to the
full AI Review Committee for approval.
(iii) Lower-risk AI systems and use cases may be approved by the Central Services
Director at their discretion.
(iv) The Central Services Director shall revisit all previously-approved AI systems
and use cases at least annually, or sooner in the event of substantial
modifications (such as a major software upgrade or change in scope), and
confirm in writing to the County Administrator the continued compliance and
reasonableness of the AI system or use case.
(c)Monitoring,Evaluation, and Accountability
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(i) The Central Services Director shall be responsible for implementing AI
systems to monitor AI system performance, effectiveness, and policy
compliance. The data collected from these AI systems shall be periodically
reviewed to evaluate the effectiveness of AI systems and their impacts on the
community.
(ii) The Central Services Director shall establish procedures and protocols for
responding to failures of AI systems and violations of this AI Policy, including
corrective actions with regard to both the AI systems themselves and the
persons and organizations involved.
(iii) Upon the recommendation of the Central Services Director, Central Services
Director, anor County Administrator, independent audits shall be conducted
to review AI systems for compliance with policies and ethical standards.
Findings from audits and evaluations shall be used to refine AI policies, improve
AI system functionalities,and determine any additional training or accountability
requirements.
(d)Data Management,Privacy, and Retention
All AI systems shall comply with applicable data protection laws, regulations, and
policies to safeguard data protected by this AI Policy.
(e)Mitigation of Bias and Human Oversight
All AI users shall be responsible for taking steps to mitigate potential biases(including but
not limited to biases related to protected characteristics such as race, gender, sexual
orientation, national origin, disability, or language) in AI systems they interact with, in
accordance with training and recommendations provided by the Central Services
Director.
(f) Transparency and Explainability
Upon the consideration or introduction of a new AI system which is likely to have
major public impact,the Central Services Director shall ensure that key information
is provided to affected groups and other stakeholders in a timely manner. Such
information shall be provided in multiple formats or languages if necessary,consistent
with the County's practice in communicating
To the greatest extent possible,AI systems should provide clear and understandable
explanations for their decisions and outputs,particularly in cases where erroneous
results may create a risk of substantial negative impacts.
(g)Training
(i) All users shall be provided with regular training on AI technologies,
ethical considerations: and compliance requirements to ensure
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knowledgeable and responsible use of AI systems, as recommended by the
Central Services Director.
(ii) The Central Services Director shall develop specific training requirements and
content for users granted access to high-risk AI systems and associated data,
focusing on compliance with this AI Policy and other associated laws,
regulations, policies, and AI best practices.
(iii) These trainings shall be updated on a regular basis to ensure their accuracy and
relevance, and users' continued access to high-risk AI systems and data shall
be contingent upon completion of additional required trainings determined by
the Central Services Director.
(h)Vendors and Third Parties
(i) All vendors and other third parties who provide or interact with AI systems shall
be required to comply with this and all other applicable policies, and this
compliance shall be explicitly included in all relevant contracts and similar
agreements.
(ii) All technology vendors shall be required to disclose whether and how AI is used
in their products and services, and what mechanisms they provide to allow for
auditing these AI systems. These disclosures shall be provided using a standard
form developed and maintained by the Central Services Director and required in
all technology procurements.
(iii) Vendors shall be evaluated based on their commitment to responsible AI
development and their history of adherence to ethical standards,and preference
in procurement decisions shall be given to vendors which can effectively
provide transparency into their AI systems and practices to both the County
and the public.
(i) Labeling of Al-generated Content
All content generated by AI systems and presented to the public shall be clearly labeled as
such. This shall include all text, audio, image, and video content, as well as interactive AI
systems such as chatbots and automated decision-making tools.
All persons involved in disseminating content generated by an AI system on behalf of the
County shall be responsible for ensuring the accuracy of such content and its appropriate
labeling.
The Central Services Director or designee Shall establish standard mechanisms for the County
personnel and members of the public to report violations of this labeling requirement.
(12) PROCEDURES
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(a)Attribution
(i) The use of AI systems and the resulting product(s) shall be attributed,
referenced, and cited in any electronic or paper material produced and
published by anyone subject to this AI Policy.
(ii) Attribution should include a description of the source application, how it
was used, how the material was edited, by whom, and the date. For
example:
"Microsoft Co-Pilot was used to generate the charts and data referenced above. The
content was reviewed and edited before being published by Sam Smith, Jefferson
County Public Works Department, on 04 15/2026."
(b)Intellectual Property
Content produced by AI systems may implicate intellectual property rights and likely will
include copynghted material_ AI systems shall be "trained"using Data(text, images, etc.)
that has been sourced from the interne without regard for copyright or licensing terms. It
is extremely difficult to determine what content was used to train an AI system, and
difficult to verify whether Al-generated content is wholly original or only a slight
stylization of existing copyrighted material_Nevertheless, County AI users are required to
perform due diligence to ensure that no copyrighted material is published by the County
without proper attribution or without obtaining proper rights_
(c)Validation Required
(i) Complex algorithms of AI systems exponentially increase risk when
incomplete or inaccurate data is involved. AI systems shall be validated
and regularly assessed to ensure completeness and accuracy. Results from
decisions, code, or research supported by AI systems should consistently
align with those of a human subject matter expert.
(ii) AI users shall verify the accuracy of any information acquired through the
use of AI systems before using that information in any final, published, or
production documents_ If AI users are uncertain about the accuracy of the
obtained information, they should consult their supervisor or seek advice
from a IT.
(iii) AI users shall independently verify any quotes or references generated by
AI systems. AI users shall not assume that a quote or reference is accurate,
or real.AI systems rarely act as if they are uncertain,making false answers
difficult to spot. AI systems can generate:
(A) Fabricated content, sometimes called "hallucinations_' This is a
phenomenon where an AI system, particularly those using large
language models, generates false, inaccurate, or illogical
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information while presenting it in a confident, authoritative, and
convincing manner. Fabricated content occurs when an AI system
creates synthetic data, fabricates facts, or invents nonexistent
sources. An AI system may invent fake academic papers, legal
cases, scientific studies, or personal facts.
(B) Factual Errors: Stating incorrect facts, such as "Einstein won two
Nobel Prizes."
(C) Image Distortions: AI systems can create anatomically incorrect
figures (e.g., too many fingers).
Verification ehall include cross-referencing sources included in the AI output_ or
independently verifying dates, names and events in peer reviewed or authoritative
published literature on the internet or printed material.
(d)Decision Making
County departments shall utilize AI systems to enhance efficiency and effectiveness. AI
systems can be used for idea generation and as one source of information when researching
a topic.AI systems products shall be human reviewed and edited before usage in any final,
published, or production documents. This is particularly important when the content is
public facing. AI users shall be responsible for their use of AI systems and the application
of any content or product in work tacks generated by AI systems.
(e)Equity and Inclusion
While Al systems can reduce workloads, support capacity, and increase accessibility,the
generated content reflects the cultural_ economic,and social biases of the source materials
used for training. The algorithms applied can be a source of bias as well. Applying
principles from the equity and empowerment lens,AI users should thoroughly review any
content generated by AI systems to ensure that any instances of bias; or potentially
offensive or harmful material is changed or removed.
When it comes to the adoption of AI systems, the County's goal is to eliminate digital
disparities and ensure that persons who belong to a protected class and those impacted by
language or other accessibility barriers have equal access to and benefit from the County
programs,activities,benefits,and services.To uphold this commitment,the County applies
the equity and empowerment lens to address race,color,national origin,disability,religion,
age, gender, sexual orientation, gender identity and expression, marital status, veteran
status, source of income,or any other basis prohibited by federal, state, or local law.
(f) Final Requirements
Under no circumstances is a County employee authorized to engage in any activity that is
illegal under local, state, federal, or local law while utilizing County-owned resources;
including County-Information Systems_
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Document Code No:
Title:Jefferson County Artificial Intelligence Acceptable Development and Use Policy
Pale 20of25
k1i users County emploveesj shall comply with all applicable County policies and are PAO
required to read and understand them.Responsibilities for protecting County information ® Addresses Mt'.T iersch's comment,ivhicla soya
do not end at the termination of employment. These responsibilities continue until the
Page 24:AI users shall comply with all applicable
information is reclassified to be public. County policies and are required to read and
understand them.Responsibilities for protecting
(13) CONSEQUENCES FOR NONCOMPLIANCE County information do not end at the termination of
employment.These responsibilities continue until
(a)DepartmentsDepartment heads shall ensure compliance with this Al Policy the info rnation i reclassr5ed to be pnblic.
and are accountable for any AI systems deployed by their department. Pratecim2 county information"is not my job.In
my-volunteer role as chair of the counts-s Ferry
(a)(b7 Violations of this Al Policy shall be grounds for disciplinary action .advisory Committee(FAC),I create a largenumber of public records(county information)_
under the current version of the County's standards of conduct policy in pritnan1y in the form of arn,ily Because the county
Appendix C of to the Jefferson County Personnel Administration Manual,up doe=not provide FAC members with county email
to and including termination of employment and enforcement action which addresses,we must rely on=mail or other 3rd par-3
mail systems.While I am very careful to use the
shall include civil or criminal penalties. ;mail address that I have set up exclusively for
FAC purposes,I cannot be held responsible if
(14) LLIIITATIONS OF THIS AI POLICY1e Gootle loses an email.
May 20.2026 2:41 PM email Sam Tom Thiersch to
(a) Nothing in this AI Policy restricts the County or any other person's ability the Bade.
to:
(i) Comply with federal, state, or municipal laws, ordinances, or
regulations_
(ii) Comply with a civil, criminal: or regulatory inquiry, investigation,
subpoena, or summons by a federal, a state, a municipal, or other
governmental authority;
(iii) Cooperate with a law enforcement agency concerning conduct or
activity that the developer,deployer,or other person reasonably and in
good faith believes may violate federal, state, or municipal laws,
ordinances,or regulations;
(iv) Investigate; establish,exercise,prepare for,or defend legal claims;
(v) Take immediate steps to protect an interest that is essential for the life
or physical safety of a consumer or another person;
(vi) By any means other than the use of facial recognition technology,
prevent, detect, protect against, or respond to security incidents,
identity theft, fraud,harassment,malicious or deceptive activities, or
illegal activity; investigate, report, or prosecute the persons
responsible for any such action;or preserve the integrity or security of
AI systems;or,
Adapted from the Colorado AI Act,Colo.Rev.Star&6-1-1705(2026).
RFD LINF VFRSION
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(vii) Assist any other person with any of the obligations imposed under this
Al Policy.
(b) Nothing in this Al Policy restricts the Central Services Department from
conducting research, testing, and development activities regarding an Al
system or Al model,other than testinu conducted under real-world conditions
before an AI system or AI model is deployed or put into service by the County:
Nothing in this AI Policy imposes any obligation on any person that
adversely affects their rights or freedoms, including the rights to freedom of
speech or freedom of the press that are guaranteed in:
(i) The first amendment to the United States constitution; or,
(ii) Section Article I, Section 5 of the Washington constitution.
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APPENDIX A: REFERENCES
1+1
Reference 11.11Wen1111111 Citation
Federal Law
National Artificial Intelligence Initiative Shaping AI 15 U.S_C. section
Act of 2020(P.L. 116-283) development and use in 9401 et seq.
the United States
Health Insurance Portability and Protection of heath 45 C_F_R Parts 160
Accountability Act of 1996(HIP AA) information and 164.
Priva Rule
Washington Law
Protection of the Right to Privacy Protection of privacy Chapter 9.73 RCW
Preservation and Destruction of Public Rules for preservation Chapter 40.14 RCW
Records and destruction of
public records
Washington Public Records Act Promote open Chapter 42.56
government RCW
Health care exemption from disclosure of Protection of heath RCW 42.563f
records under the Washington Public information
Records Act
Medical Records— Health Care Protection of heath Chapter 70.02 RCW.
Information Access and Disclosure Law information
SHB 1205(2025) Reenacts and amends See the URL in the
RCW 9A60.010 and footnote below)1
9A60.045 and makes it
a crime to knowingly
distribute a forged
digital likeness of
another person to
defraud,harass,
threaten,or intimidate
another,or for an
unlawful . ..se
Other References and Standards
National Cyber Security Centre, Best Best Practices for See the URL in the
Practices for Securing Data Used to development and use of footnote below.':
Train&Operate AI systems,(Ver. 1.0 AI systems
May 2025)
'` httas://12wfilesext_les.wa.e-ov;bienniuni 2025-26IPdf7Bi11s&Session%20LawsIHousei 1205-S.SL.Ddf Accessed
April 11,2026.
littps://media_defense.gov/2025/Mavi22,2003720601.-1 -1..(I CSI AI DATA SECUR TYPDF. Accessed April
12,2026.
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Page 23 of 25
Reference Topic Citation
National Institute of Standards and Standards for use of AI See the URL in the
Technology,Artificial Intelligence Risk systems foonote telow.1=
Management Framework(AI RMF 1.0
2023)
Washington State Artificial Intelligence ESSB 5838(2024) See the URL in the
Task Force's Interim Report(December established the footnote below.''
1,2025) Washington State
Artificial Intelligence
Task Force to evaluate
AI development use
and risks
Mark H.Francis and Ashwini Jarrala Washington State See the URL in the
Legal Practitioner's Guide to AI& Artificial Intelligence footnote below.15
Hallucinations(February 16,2026) Task Force companion
report
Colorado's AI Act(March 26, 2026) Regulation of Al Colo.Rev. Stat §6-
1-1701 et. seq. See
the URL in the
footnote below."
"httvsifdoi.ore110.602&NISTAL100-1,Accessed April 11,2026.
"hitps:lagporbl-s3bockets3_us-west-
2.amazonaws_com'AJ%20Task°1620ForceIVITA%20AI%20Task%20Force%20-
%20Literature%20Review%20of/.20A1%20Risksf.20and%200pportunities_pdf.VersionId=2lmmRG ns5c1ZgxE
tRetYunrtg7eC9q,Accessed April 1,2026.
Mops:`Fnationalcenterforstatecourts.app.box.comfvlegal-practitioner-gaide-AL Accessed April 1,2026.
'°Mhis://practicalcompliance.thomsomeuters.com Brow ssiiomejurisdictionslUnitedStatesiGolorado.Colarado5tatu
tes°gnjd=NBB934F3017CE 11EF9141 A 71 BA98479C6&orizinationContext—documenttoc&transitionType=Default
&contextData=(sc.Defink)&firstPage=t ue,Accessed April 15,2026.
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APPENDLX B: RELEVANT COMPLIANCE REQUIREMENTS
This appendix provides references to applicable key regulations and standards.This appendix does
not replace the authoritative source and is only a reference to assist with further research. Please
use the Compliance Standard and Section No. to further research the entirety, of the regulation,
framework or standard from the authoritative source.
Compliance Location Description
Standard
HIPAA 45 CE'R 164,Subpart C Security Standards for the Protection
of Electronic Protected Health
Information.
45 C1"lt 164.316 Policies and procedures and
documentation requirements.
PCI DSS v3.2 12.2 at page 295 Acceptable Uses of the Technology.
(Jun. 2024)
NIST CSF 2.0 Information Protection Processes and
Procedures.
(Feb. 2024)
NIST 800-536, AI system Use Notification.
Revision 5 AC-8 at page 40
(Sep.2020)
Various sections Policies and Procedures.
PL-4 at page 197 Rules of Behavior.
PS-6 at page 226 Access Agreements.
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APPENDIX C:
RECORDS PROTECTED FROM DISCLOSURE BY AN `OTHER
STATUTE' THAT ARE NOT TO BE USED IN AN AI SYSTEM
• PAO
taliki-c-hact-hefel I[ATTACHED' Re•:ision make to address comment in ChatOPT
analyna.which said: `'add chart here-left in final
appendix.- The chart will be added in the final
version of the AI Policy.
CLEAN
VERSION OF PROPOSED
Al POLICY
JEFFERSON
COUNTY
ARTIFICIAL
INTELLIGENCE Version: May 22,
2026
ACCEPTABLE
DEVELOPMENT
AND USE POLICY
This AI Policy governs all uses of artificial
intelligence by or on behalf of Jefferson County,
Washington.
Document Code No.:
Title: Jefferson County Artificial Intelligence Acceptable Development and Use Policy
Page ii of ii
TABLE OF CONTENTS
TABLE OF CONTENTS
(1) INTRODUCTION 1
(2) PURPOSES 1
(3) GUIDING PRINCIPLES AND VALUES 2
(4) DEFINITIONS 3
(5) APPLICABILITY OF THIS AI POLICY 8
(6) Compliance with Existing Laws and Policies 8
(7) Prohibited uses of an AI System 9
(8) PUBLIC RECORDS ACT COMPLIANCE I I
(9) architectural and technical STANDARDS 1 1
(10) ROLES AND RESPONSIBILITIES 1 1
(11) AI SYSTEM AND USE AND CASE APPROVAL PROCESS 13
(12) PROCEDURES I6
(13) CONSEQUENCES FOR NONCOMPLIANCE 18
(14) LIMITATIONS OF THIS AI POLICY I9
APPENDIX A: REFERENCES 21
APPENDIX B: RELEVANT COMPLIANCE REQUIREMENTS 23
APPENDIX C: RECORDS PROTECTED FROM DISCLOSURE BY AN"OTHER
STATUTE"THAT ARE NOT TO BE USED IN AN AI SYSTEM 24
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Title: Jefferson County Artificial Intelligence Acceptable Development and Use Policy
Page 1 of 29
JEFFERSON COUNTY ARTIFICIAL INTELLIGENCE
ACCEPTABLE DEVELOPMENT AND USE POLICY
(1)INTRODUCTION
Artificial Intelligence (AI) technology is increasingly becoming an integral part of local
government operations,offering opportunities to enhance the efficiency and effectiveness
of public services. At the same time, the use of AI also presents ethical, legal, and social
challenges that require responsible management.This AI Policy provides a framework for
the effective and responsible use of AI systems within the County, to maximize the benefits
of these innovative tools while minimizing their potential risks to both the County and the
public.
(2)PURPOSES
The purposes of this AI Policy are to:
A. Ensure ethical and responsible development, deployment, and use of AI technology in the
County, ensuring they are in alignment with the principles of transparency, fairness,
accountability, and public trust.
B. Enable effective use of AI technology by providing clear guidance to the County personnel,
vendors, and other partners who work with AI systems.
C. Inform community members and other stakeholders about how the County is utilizing AI
technology and what measures it is taking to protect the public from potential adverse
consequences of these systems.
D. Promote responsible and ethical use of AI technology by defining the principles and values
that govern the application of this technology within the County.
E. Ensure the compliance of AI systems with all applicable federal, state, and local laws and
regulations as well as existing the County policies.
F. Assign roles and responsibilities related to the County's use of AI systems.
G. Establish processes that encourage effective and responsible use of AI systems.
H. Define prohibited uses of AI systems.
I. Specify measures which may be taken in the event of failure to comply with these policies.
This AI Policy may be updated from time to time to account for changes in AI technology, laws
and regulations, uses of AI systems within the County, and other considerations.
In addition,the Central Services Director may publish an AI User Guide to provide more detailed
guidance on how the requirements of this AI Policy is to be implemented.Unless otherwise stated,
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any such additional guidance should be considered an extension of this AI Policy and carry the
same requirements for compliance.
(3)GUIDING PRINCIPLES AND VALUES
The County's AI development, deployment, and use of artificial intelligence systems shall be
guided by the following guiding principles and values:
(a) We expect to retain appropriate human agency and oversight, allowing for
intervention to prevent harm.
(b) We expect to use internal and external security testing of systems before
public release for high-risk artificial intelligence systems.
(c) We expect to protect data privacy and security.
(d) We expect to promote appropriate transparency for consumers when they
interact with artificial intelligence systems or products created by artificial
intelligence.
(e) We expect to ensure accountability, considering oversight, impact
assessment, auditability, and due diligence mechanisms.
(f) We expect to make AI accessible to all residents, including those with
disabilities or limited access.
(g) We expect to govern the deployment and maintenance of AI systems with
human oversight ensuring adherence to relevant laws and regulations and by
defining roles and responsibilities.
(h) We expect to implement measures to detect and mitigate biases in order to prevent
harm.
(i) We expect to continuously monitor and enhance AI systems based on feedback and
technological advancements.
(j) We expect proper management,quality,and stewardship of data used by AI systems.
(k) We expect the county will be one source of digital literacy among residents to
help them understand and engage with AI systems.
(1) We expect AI systems to be reliable, meet their objectives, and deliver
precise and dependable outcomes in their deployment contexts;
(m) We expect AI decisions to be understandable to those affected.
(n) We expect AI systems to prevent discrimination and bias, ensuring fair treatment for
all residents.
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(o) We expect AI systems should be developed and deployed with a human-
centered approach that evaluates their impact on the public.
(p) We expect technological innovation to be embraced responsibly while minimizing
environmental impacts.
(q) We expect AI systems to comply with all relevant laws and regulations.
(r) We expect privacy concerning personal data to be protected, while satisfying the
requirements of the Washington Public Records Act, chapter 42.56 RCW.
(s) We expect AI systems to comply with data protection laws.
(t) We expect AI systems not to cause harm and to prioritize the safety of
residents.
(u) We expect AI systems to be secure against unauthorized access and ensure consistent
performance.
(v) We expect the use of AI systems to be proactively communicated to the
public, ensuring that AI systems, their data sources, operational models, and
governing policies are understandable and documented.
(w) We expect Staff to be empowered to use AI in their roles through education, training,
and collaborations that promote participation and opportunity.
These guiding principles and values are the inspiration for this AI Policy,and AI users are expected
to incorporate these same motivations in the implementation of this AI Policy. While the ideal
course of action may not be obvious or practical in every circumstance, this AI Policy is designed
to offer guidance to help AI users responsively navigate the use of AI systems.
(4)DEFINITIONS
(a)"Artificial Intelligence" (or "AI")1 means a machine-based system that can,
for a given set of human-defined objectives, make predictions,
recommendations or decisions influencing real or virtual environments.
Artificial intelligence systems use machine and human-based inputs to:
(i) Perceive real and virtual environments;
(ii) Abstract such perceptions into models through analysis in an automated
manner; and,
(iii) Use a model to formulate options for information or action.
Slightly modified, this is the definition from the National Artificial Intelligence Initiative Act of 2020, 15 U.S.0
section 9401.
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(b) "AI best practices" means the best practices described in National Cyber
Security Centre, Best Practices for Securing Data Used to Train & Operate
AI systems, Ver. 1.0 (May 2025).
(c) "AI model" means a set of programmed instructions that processes data to
perform tasks, make decisions, or solve problems within an Al system.
(d) "AI Policy" means this Jefferson County Artificial Intelligence
Acceptable Development and Use Policy.
(e) "AI System"2 means any machine-based system that, for any explicit or
implicit objective, infers from the inputs the system receives how to
generate outputs, including content, decisions, predictions, or
recommendations, that can influence physical or virtual environments and
includes any tool, software, process, workflow, or other system which is
based on Al or which uses an AI tool.
(f) "AI Tool" means a piece of software which provides AI functionality and
can be applied to a specific use case.
(g) "AI Use Case" means specific task or purpose for which an AI tool is used
or under consideration.
(h) "Al User" means any person using, developing, purchasing, configuring,
or maintaining any AI used by or for the County on its behalf, including
contractors, consultants, elected officials, employees, and volunteers.
(i) "AI User Guide"means a document which supplements an Al Policy with
more detailed guidance on how to implement this AI Policy.
(j) "Bias"means systematic tendencies that can exist within AI systems, often
stemming from flawed data, algorithms, or design processes,that may lead
to discriminatory or inaccurate outcomes affecting certain groups or
persons.
(k) "Central Services" means the County Central Services Department.
(1) "Central Services Director" means the person holding the title of Director
of Central Services or a delegee that has been delegated in writing.
(m) "Chatbot" means a computer program that simulates human conversation
through text or voice interactions.
2 For greater precision,this definition was modified, using Colorado's AI Act, Colo. Rev. Stat. § 6-1-1701 (Lexis
Advance through Chapter 22 of the 2026 Regular Session,effective as of March 26,2026).
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(n) "Consequential decision"' means a decision that has a material legal or
similarly significant effect on, or the cost of:
(i) Hiring or retention of a contractor, employee, vendor or volunteer;
(ii) Any budget decision;
(iii) The provision of any essential government service;
(iv) Health care (as defined in this AI Policy);
(v) Risk management, including but not limited to obtaining coverage for
any risks by an insurance company or a self-insurance program; or,
(vi) The provision of legal services.
(o) "County" means the County, Washington.
(p) "County Approved AI system" means an AI system approved for use by
AI users as specified in section 7.a.
(q) "County Information Systems" means all county information systems,
including but not limited to computers or servers owned or operated by the
County.
(r) "Data" means any digital representation of information, knowledge, facts,
concepts, data programs or instructions that are being prepared or have
been prepared in a formalized manner and are intended for use in a data
network, data program, data services, or data system.
(s) "Health care provider"4 means a person who is licensed, certified,
registered,or otherwise authorized by the law of this state to provide health
care in the ordinary course of business or practice of a profession.
(t) "Health care"5 means any care, service, or procedure provided by a health
care provider:
(i) To diagnose, treat, or maintain a patient's physical or mental condition;
or,
(ii)That affects the structure or any function of the human body.
(u)"Health care information" means all information about health care that is
protected from disclosure by the Health Insurance Portability and
'Adapted from the Colorado AI Act,Colo.Rev.Stat.§6-1-1701 (2026).
Definition from RCW 70.02.010(19).
Definition from RCW 70.02.010(15).
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Accountability Act of 1996(HIPAA)Privacy Rule,45 C.F.R. Parts 160 and
164, Chapter 70.02 RCW (Medical Records—Health Care Information
Access and Disclosure) or RCW 42.56.360 (Health care exemption from
disclosure of records under the Washington Public Records Act).
(v) "High-risk AI system"6 means any AI system that, when deployed, makes,
or is a substantial factor in making, a consequential decision. "High-risk
AI system" does not include an AI system if:
(i) The AI system is intended to:
(A) Perform a narrow procedural task;
(B) Detect decision-making patterns or deviations from prior
decision-making patterns and is not intended to replace or
influence a previously completed human assessment without
sufficient human review;
(ii) The AI system uses the following technologies, unless the
technologies, when deployed, make, or are a substantial factor in
making, a consequential decision:
(A) Anti-fraud technology that does not use facial recognition
technology;
(B) Anti-malware;
(C) Anti-virus;
(D) AI-enabled video games;
(E) Calculators;
(F) Cybersecurity;
(G) Databases;
(H) Data storage;
(I) Firewall; .
(J) Internet domain registration;
(K) Internet website loading;
Adapted from the Colorado Al Act,Colo.Rev.Stat.§6-1-1701 (2026).
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(L) Networking;
(M) Spam- filtering;
(N) Robocall-filtering;
(0) Spell-checking;
(P) Spreadsheets;
(Q) Web caching;
(R) Web hosting or any similar technology; or,
(S) Technology that communicates with consumers in natural language for the
purpose of providing users with information, making referrals or
recommendations,and answering questions and is subject to County policy
that prohibits generating content that is discriminatory or harmful.
(w) "IT" means the Jefferson County Information Technologies
Department, a division of Central Services.
(x) "Public Record" has the same meaning as in RCW 42.56.010(3).7
(y) "Risk management" means coordinated activities to direct and control an
organization with regard to risk.
(z) "Section" means a section of this AI Policy, unless there is clear language in
this Al Policy that a section of this AI Policy does not apply.
(aa) "Substantial factor"8 means a factor that:
(A) Assists in making a consequential decision;
(B) Is capable of altering the outcome of a consequential decision; and,
"'Public record' includes any writing containing information relating to the conduct of government or the
performance of any governmental or proprietary function prepared, owned, used, or retained by any state or local
agency regardless of physical form or characteristics.For the office of the secretary of the senate and the office of the
chief clerk of the house of representatives,public records means legislative records as defined in RCW 40.14.100 and
also means the following: All budget and financial records; personnel leave, travel, and payroll records; records of
legislative sessions;reports submitted to the legislature;and any other record designated a public record by any official
action of the senate or the house of representatives. This definition does not include records that are not otherwise
required to be retained by the agency and are held by volunteers who:
(a)Do not serve in an administrative capacity;
(b)Have not been appointed by the agency to an agency board,commission,or internship;and
(c)Do not have a supervisory role or delegated agency authority."RCW 42.56.010(3).
'Adapted from the Colorado AI Act,Colo.Rev.Stat. §6-1-1701 (2026).
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(C) Is generated by an AI system.
"Substantial factor" includes any use of an AI system to generate any content,
decision, prediction, or recommendation concerning consequential decision.
(bb) "Writing" has the same meaning as in RCW 42.56.010(4).9
(5)APPLICABILITY OF THIS AI POLICY
(a) This AI Policy governs the development, procurement or use of any AI systems (as
defined in this AI Policy) for input of results of the use of an AI System into County
Information Systems.
(b) All County boards, commissions, committees, departments, and task forces
shall comply with this AI Policy.
(c) This AI Policy applies to:
(i) Agents, contractors, elected officials, employees, officers, vendors and
volunteers of the County who use or input data into County Information
Systems; and,
(ii) All AI users (as defined in this AI Policy).
(d)This AI Policy does not apply to any AI system which:
(i) Has been evaluated and determined in writing by the Central Services
Director to be safe for unrestricted usage;
(ii) Has AI features included in applications maintained by Central Services,
which are not part of the AI feature's core functionality or involve the use
of sensitive data; and,
(iii) That does not use or input data into County Information Systems.
(6)COMPLIANCE WITH EXISTING LAWS AND POLICIES
Development and use of AI systems shall comply with:
(a) All applicable federal, state,and local laws and regulations; and,
9 "'Writing' means handwriting, typewriting, printing, photostating, photographing, and every other means of
recording any form of communication or representation including,but not limited to,letters,words,pictures,sounds,
or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints,
motion picture,film and video recordings,magnetic or punched cards,discs,drums,diskettes,sound recordings,and
other documents including existing data compilations from which information may be obtained or translated."RCW
42.56.010(3).
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(b) All County policies, including but not limited to:
(i) Jefferson County Social Media Policy (Resolution No. 14-20, March 16,
2020).
(ii) Jefferson County Public Records Act Compliance Policy (Resolution No. 10-22,
February 28,2022).
(iii)Open Public Meeting Act Guidelines for Jefferson County Boards,
Commissions & Committees (Resolution No. 50-22, October 24, 2022).
(iv)Jefferson County Personnel Administration Manual (Resolution No. 19-0407-
25R, April 7, 2025).
(7)PROHIBITED USES OF AN AI SYSTEM
(a)The following AI systems are approved for use by the persons subject to this
AI Policy listed in sections 5 and 6, subject to the limitations in this section 7:
(i) Microsoft's Enterprise AI system called Co-Pilot(which is part of the Microsoft
365 suite of programs) is the only AI system to be used for generative AI that is
approved for use by AI users (as defined in this policy).
(ii) The Central Services Director shall maintain a list of any other approved
AI systems and shall publish the list on the County's web site.
(b)Use of an AI system on a County-owned computer, server or system that is on
the list of AI systems approved and made available on the County's web site
is prohibited.
(c)Use of an AI system on a County-owned computer, server or system that is on
the list of AI systems being tested for possible authorized use pursuant to
section (11) is authorized until testing is complete. Once testing is complete,
the Central Services Director shall determine whether such system shall be
added to either the list of AI systems that are approved or the list of AI systems
that are not approved.
(d)Use of any high-risk AI system (as defined in this AI Policy)requires enhanced
review and specific written approval before it can be added to the list of
approved AI Systems in section 7(a)(i).
(e)Use of an AI system on a County-owned computer, server or system to create
any deepfake, which is an image created by using machine learning to capture
and encode unique biometric characteristics of targets to combine the subject's
unique characteristics with the acquired knowledge of general human
expression in order to then synthesize the target's facial features, voice,
mannerisms, etc. is prohibited.
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(f) Entry any of the following data into an Al system is prohibited:
(i) Personal financial information for any individual. This includes credit card
number, bank account number, PIN numbers, and any other financial
information.
(ii) Authentication information. Inputting any passwords, login credentials, or
other authentication information into an AI system is prohibited.
(iii) Personally Identifying Information. Inputting any personally identifying
information into an AI system is prohibited. Personally identifying
information includes name, address, phone number, email address, social
security number, passport number, driver's license number, and any other
information that can reasonably be used to identify an person.
(iv) Health care information (as defined in this AI Policy).
(v) Sensitive or confidential information. This includes any information that
could be used or disclosed to harm the County or its employees or
volunteers, or residents such as information about political affiliations,
religious beliefs, membership in a protected class, criminal history, or
information related to the County information system.
(vi) Any information exempted from disclosure by the Public Records Act,
chapter 42.56 RCW or some other federal or state statute, including but
not limited to:
(A) Attorney-client privileged records relating to representation of the
County by its attorneys. The attorney-client privileged records are
protect communications and advice between an attorney and their
client. RCW 5.60.060(2)(a) constitutes an "other statute' exemption
under RCW 42.56.070(1)
(B) Attorney work product records. Attorney work product records are:
"Records that are relevant to a controversy to which an agency is a
party but which records would not be available to another party under
the rules of pretrial discovery for causes pending in the superior courts
are exempt from disclosure under [the Public Records Act]." RCW
42.56.290.
(C) Autopsy records. Autopsy and post mortem reports and records are
confidential and exempt from examination by the public. RCW
68.50.105(1).
(D) Records related to juvenile offenses. RCW 13.50.050(1), (3).
(E) Records of a person confined in jail. RCW 70.48.100(2).
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(F) Personal information in files maintained for County employees,
appointees, or elected officials of any public agency to the extent that
disclosure would violate their right to privacy. RCW 42.56.230(3).
(G) Specific intelligence information. Secret information, information
about an enemy, or conclusions drawn from such information or that
would disclose particular methods or procedures for gathering or
evaluating intelligence information. RCW 42.56.240(1).
(H) Specific investigative records. Information on active ongoing law
enforcement investigations. RCW 42.56.240(1).
(I) Records protected by an "other statute which exempts or prohibits
disclosure of specific information or records." RCW 42.56.070(1).
A list of"other statutes" is attached as Appendix D.
(8)PUBLIC RECORDS ACT COMPLIANCE
Any product created by any AI system necessarily will be a "public record," as defined in RCW
42.56.010(3). All public records shall be managed in compliance with chapter 40.14 RCW
(Preservation And Destruction of Public Records), chapter 42.56 RCW(Public Records Act), and
the County's most recent version of the Jefferson County Public Records Act Compliance Policy.
(9)ARCHITECTURAL AND TECHNICAL STANDARDS
The architectural and technical standards associated with the enterprise use of AI systems shall be
maintained by IT.
(10) ROLES AND RESPONSIBILITIES
The following persons and groups are responsible for the duties involved in implementing this
AI Policy, as described below:
(a)Central Services Director.
The Central Services Director shall be responsible for:
(i) Providing a public report at least annually to the Board of County Commissioners on
County AI usage.
(ii) Developing this AI Policy and additional guidance.
(iii) Coordinating AI initiatives across departments and teams.
(iv) Overseeing compliance with laws, regulations and County policies.
(v) Providing guidance to AI users across the organization.
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(vi) Convening and overseeing the AI Review Committee.
(vii) Leading the AI review process.
(viii)Directing technology resources, policies, projects, and services.
(ix) Reviewing the AI Review Committee recommendations on oversight and
guidance on AI initiatives within the County.
(x) Facilitating collaboration between teams and departments for successful
implementation of this AI Policy.
(xi) Overseeing enterprise security infrastructure and cybersecurity
operations.
(xii) Maintaining security policies, procedures, standards, and guidelines.
(xiii)Monitoring compliance with security policies and related requirements.
(xiv)Ensuring accurate data sensitivity classification and protections.
(xv) Advising on compliance on AI usage.
(xvi)Identifying legal issues and risks related to AI usage.
(xvii) Investigating alleged violations of this AI Policy and recommend
corrective actions.
(b)AI Review Committee
The Board of County Commissioners shall establish an AI Review Committee with
department representatives which shall be make recommendations to the Central Services
Director on oversight and guidance on AI initiatives within the County.
The AI Review Committee shall review and consider updates to this AI Policy, along with
the Central Services Director, at least annually to reflect technological advancements and
evolving community needs.
The AI Review Committee shall be responsible for making recommendations to the Central
Services Director on the following topics:
(i) AI systems being considered for use by the County.
(ii) Ethical concerns and conflicts.
(iii) Policy and guidance updates.
(c)County Administrator
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The County Administrator shall be responsible for:
(i) Approving proposed changes to this AI Policy.
(ii) Making a final determination whether to allow AI use cases which involve
substantial risks of harm or other negative consequences.
(iii) Enforcing corrective action for violations of this AI Policy.
(d)Electeds and Department Heads
Electeds and department heads or a delegee shall be responsible for:
(i) Ensuring employee, contractor and vendor compliance with this AI
Policy.
(ii) Integrating AI systems into department operations that comply with this
AI Policy.
(iii) Facilitating training for staff on this AI Policy and AI best practices(as defined in
this AI Policy).
Unless otherwise specified,the specific officials listed above may delegate to one or more
persons to act on their behalf with respect to this AI Policy, and in such cases those
designees are understood to inherit the same authorities and obligations as the named
officials.
(e)AI Users
(i) All AI users are responsible for complying with the requirements of this AI
Policy.
(ii) All AI users have the responsibility to verify the accuracy of any
information acquired through the use of AI systems before using that
information in any final, published, or production documents.
(11) AI SYSTEM AND USE AND CASE APPROVAL PROCESS
(a) AI Systems Review Process
The Central Services Director shall establish a process under which all AI systems and AI
Use Cases are subject to thorough testing to determine their compliance with this AI Policy
prior to their implementation. The testing process shall:
(i) Confirm compliance with the specific requirements and prohibitions established
under this AI Policy;
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(ii) Consider the relative benefits and risks of each system or use case and determine
whether or not approval is reasonable and aligned with the values and principles in
this AI Policy;
(iii) Specify the intended use cases of those systems and whether or not other use
cases require additional review;
(iv) Document the results of each review using a standard template,which results
shall be retained for either the full lifespan of the AI system or use case or the
retention period required under law for similar documents (whichever is
longer).
(b)Determination of High Risk Potential Negative Impacts
(i) The Central Services Director shall create a standard for determining whether
or not a particular AI system or AI use case has a high risk of potential negative
impacts to any relevant person,group,or organization.
(ii) A high-risk determination,that AI system or use case shall be presented to the
full AI Review Committee for approval.
(iii) Lower-risk AI systems and use cases may be approved by the Central Services
Director at their discretion.
(iv) The Central Services Director shall revisit all previously-approved AI systems
and use cases at least annually, or sooner in the event of substantial
modifications (such as a major software upgrade or change in scope), and
confirm in writing to the County Administrator the continued compliance and
reasonableness of the AI system or use case.
(c)Monitoring, Evaluation, and Accountability
(i) The Central Services Director shall be responsible for implementing AI
systems to monitor AI system performance, effectiveness, and policy
compliance. The data collected from these AI systems shall be periodically
reviewed to evaluate the effectiveness of AI systems and their impacts on the
community.
(ii) The Central Services Director shall establish procedures and protocols for
responding to failures of AI systems and violations of this AI Policy,including
corrective actions with regard to both the AI systems themselves and the
persons and organizations involved.
(iii) Upon the recommendation of the Central Services Director, , or County
Administrator, independent audits shall be conducted to review AI systems for
compliance with policies and ethical standards. Findings from audits and
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evaluations shall be used to refine AI policies,improve AI system functionalities,
and determine any additional training or accountability requirements.
(d)Data Management, Privacy, and Retention
All AI systems shall comply with applicable data protection laws, regulations, and
policies to safeguard data protected by this AI Policy.
(e)Mitigation of Bias and Human Oversight
All AI users shall be responsible for taking steps to mitigate potential biases (including but
not limited to biases related to protected characteristics such as race, gender, sexual
orientation, national origin, disability, or language) in AI systems they interact with, in
accordance with training and recommendations provided by the Central Services
Director.
(f) Transparency and Explainability
Upon the consideration or introduction of a new AI system which is likely to have
major public impact, the Central Services Director shall ensure that key information
is provided to affected groups and other stakeholders in a timely manner. Such
information shall be provided in multiple formats or languages if necessary,consistent
with the County's practice in communicating
To the greatest extent possible,AI systems should provide clear and understandable
explanations for their decisions and outputs, particularly in cases where erroneous
results may create a risk of substantial negative impacts.
(g)Training
(i) All users shall be provided with regular training on AI technologies,
ethical considerations, and compliance requirements to ensure
knowledgeable and responsible use of AI systems, as recommended by the
Central Services Director.
(ii) The Central Services Director shall develop specific training requirements and
content for users granted access to high-risk AI systems and associated data,
focusing on compliance with this AI Policy and other associated laws,
regulations, policies, and AI best practices.
(iii) These trainings shall be updated on a regular basis to ensure their accuracy and
relevance, and users' continued access to high-risk Al systems and data shall
be contingent upon completion of additional required trainings determined by
the Central Services Director.
(h)Vendors and Third Parties
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(i) All vendors and other third parties who provide or interact with Al systems shall
be required to comply with this and all other applicable policies, and this
compliance shall be explicitly included in all relevant contracts and similar
agreements.
(ii) All technology vendors shall be required to disclose whether and how AI is used
in their products and services, and what mechanisms they provide to allow for
auditing these AI systems. These disclosures shall be provided using a standard
form developed and maintained by the Central Services Director and required in
all technology procurements.
(iii) Vendors shall be evaluated based on their commitment to responsible Al
development and their history of adherence to ethical standards,and preference
in procurement decisions shall be given to vendors which can effectively
provide transparency into their AI systems and practices to both the County
and the public.
(i) Labeling of AI-generated Content
All content generated by AI systems and presented to the public shall be clearly labeled as
such. This shall include all text, audio, image, and video content, as well as interactive AI
systems such as chatbots and automated decision-making tools.
All persons involved in disseminating content generated by an AI system on behalf of the
County shall be responsible for ensuring the accuracy of such content and its appropriate
labeling.
The Central Services Director or designee shall establish standard mechanisms for the County
personnel and members of the public to report violations of this labeling requirement.
(12) PROCEDURES
(a)Attribution
(i) The use of AI systems and the resulting product(s) shall be attributed,
referenced, and cited in any electronic or paper material produced and
published by anyone subject to this AI Policy.
(ii) Attribution should include a description of the source application, how it
was used, how the material was edited, by whom, and the date. For
example:
"Microsoft Co-Pilot was used to generate the charts and data referenced above. The
content was reviewed and edited before being published by Sam Smith, Jefferson
County Public Works Department, on 04/15/2026."
(b)Intellectual Property
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Content produced by AI systems may implicate intellectual property rights and likely will
include copyrighted material. AI systems shall be"trained" using Data(text, images, etc.)
that has been sourced from the internet without regard for copyright or licensing terms. It
is extremely difficult to determine what content was used to train an Al system, and
difficult to verify whether AI-generated content is wholly original or only a slight
stylization of existing copyrighted material.Nevertheless, County Al users are required to
perform due diligence to ensure that no copyrighted material is published by the County
without proper attribution or without obtaining proper rights.
(c)Validation Required
(i) Complex algorithms of AI systems exponentially increase risk when
incomplete or inaccurate data is involved. AI systems shall be validated
and regularly assessed to ensure completeness and accuracy. Results from
decisions, code, or research supported by AI systems should consistently
align with those of a human subject matter expert.
(ii) AI users shall verify the accuracy of any information acquired through the
use of AI systems before using that information in any final, published, or
production documents. If AI users are uncertain about the accuracy of the
obtained information, they should consult their supervisor or seek advice
from a IT.
(iii) AI users shall independently verify any quotes or references generated by
AI systems. AI users shall not assume that a quote or reference is accurate,
or real. AI systems rarely act as if they are uncertain, making false answers
difficult to spot. AI systems can generate:
(A) Fabricated content, sometimes called "hallucinations." This is a
phenomenon where an AI system, particularly those using large
language models, generates false, inaccurate, or illogical
information while presenting it in a confident, authoritative, and
convincing manner. Fabricated content occurs when an AI system
creates synthetic data, fabricates facts, or invents nonexistent
sources. An AI system may invent fake academic papers, legal
cases, scientific studies, or personal facts.
(B) Factual Errors: Stating incorrect facts, such as "Einstein won two
Nobel Prizes."
(C) Image Distortions: AI systems can create anatomically incorrect
figures (e.g., too many fingers).
Verification shall include cross-referencing sources included in the AI output, or
independently verifying dates, names and events in peer reviewed or authoritative
published literature on the internet or printed material.
Document Code No.:
Title: Jefferson County Artificial Intelligence Acceptable Development and Use Policy
Page 18 of 29
(d)Decision Making
County departments shall utilize AI systems to enhance efficiency and effectiveness. AI
systems can be used for idea generation and as one source of information when researching
a topic.AI systems products shall be human reviewed and edited before usage in any final,
published, or production documents. This is particularly important when the content is
public facing.AI users shall be responsible for their use of AI systems and the application
of any content or product in work tasks generated by AI systems.
(e)Equity and Inclusion
While AI systems can reduce workloads, support capacity, and increase accessibility, the
generated content reflects the cultural, economic, and social biases of the source materials
used for training. The algorithms applied can be a source of bias as well. Applying
principles from the equity and empowerment lens, AI users should thoroughly review any
content generated by AI systems to ensure that any instances of bias, or potentially
offensive or harmful material, is changed or removed.
When it comes to the adoption of AI systems, the County's goal is to eliminate digital
disparities and ensure that persons who belong to a protected class and those impacted by
language or other accessibility barriers have equal access to and benefit from the County
programs,activities,benefits,and services.To uphold this commitment,the County applies
the equity and empowerment lens to address race,color,national origin,disability,religion,
age, gender, sexual orientation, gender identity and expression, marital status, veteran
status, source of income, or any other basis prohibited by federal, state, or local law.
(f) Final Requirements
Under no circumstances is a County employee authorized to engage in any activity that is
illegal under local, state, federal, or local law while utilizing County-owned resources,
including County Information Systems.
County employees shall comply with all applicable County policies and are required to
read and understand them. Responsibilities for protecting County information do not end
at the termination of employment. These responsibilities continue until the information is
reclassified to be public.
(13) CONSEQUENCES FOR NONCOMPLIANCE
(a)Department heads shall ensure compliance with this AI Policy and are
accountable for any AI systems deployed by their department.
(b)Violations of this Al Policy shall be grounds for disciplinary action under the
current version of the County's standards of conduct policy in Appendix C of
to the Jefferson County Personnel Administration Manual, up to and including
termination of employment; and enforcement action which shall include civil
or criminal penalties.
Document Code No.:
Title: Jefferson County Artificial Intelligence Acceptable Development and Use Policy
Page 19 of 29
(14) LIMITATIONS OF THIS AI POLICY")
(a) Nothing in this AI Policy restricts the County or any other person's ability
to:
(i) Comply with federal, state, or municipal laws, ordinances, or
regulations;
(ii) Comply with a civil, criminal, or regulatory inquiry, investigation,
subpoena, or summons by a federal, a state, a municipal, or other
governmental authority;
(iii) Cooperate with a law enforcement agency concerning conduct or
activity that the developer, deployer, or other person reasonably and in
good faith believes may violate federal, state, or municipal laws,
ordinances, or regulations;
(iv) Investigate, establish, exercise, prepare for, or defend legal claims;
(v) Take immediate steps to protect an interest that is essential for the life
or physical safety of a consumer or another person;
(vi) By any means other than the use of facial recognition technology,
prevent, detect, protect against, or respond to security incidents,
identity theft, fraud, harassment, malicious or deceptive activities, or
illegal activity; investigate, report, or prosecute the persons
responsible for any such action; or preserve the integrity or security of
AI systems; or,
(vii) Assist any other person with any of the obligations imposed under this
AI Policy.
(b) Nothing in this AI Policy restricts the Central Services Department from
conducting research, testing, and development activities regarding an AI
system or AI model, other than testing conducted under real-world conditions,
before an AI system or AI model is deployed or put into service by the
County;
(c)Nothing in this AI Policy imposes any obligation on any person that adversely
affects their rights or freedoms, including the rights to freedom of speech or
freedom of the press that are guaranteed in:
(i) The first amendment to the United States constitution; or,
10 Adapted from the Colorado AI Act,Colo.Rev.Stat. $6-1-1705(2026).
Document Code No.:
Title: Jefferson County Artificial Intelligence Acceptable Development and Use Policy
Page 20 of 29
(ii) Section Article I, Section 5 of the Washington constitution.
Document Code No.:
Title: Jefferson County Artificial Intelligence Acceptable Development and Use Policy
Page 21 of 29
APPENDIX A: REFERENCES
Reference I_oh k_ Citation
Federal LaNA
National Artificial Intelligence Initiative Shaping AI 15 U.S.C. section
Act of 2020(P.L. 116-283) development and use in 9401 et. seq.
the United States
Health Insurance Portability and Protection of heath 45 C.F.R. Parts 160
Accountability Act of 1996 (HIPAA) information and 164.
Privac Rule
Washington Law
Protection of the Right to Privacy Protection of privacy Chapter 9.73 RCW
Preservation and Destruction of Public Rules for preservation Chapter 40.14 RCW
Records and destruction of
public records
Washington Public Records Act Promote open Chapter 42.56
government RCW
Health care exemption from disclosure of Protection of heath RCW 42.56.360.
records under the Washington Public information
Records Act
Medical Records—Health Care Protection of heath Chapter 70.02 RCW.
Information Access and Disclosure Law information
SHB 1205 (2025) Reenacts and amends See the URL in the
RCW 9A.60.010 and footnote below)'
9A.60.045 and makes it
a crime to knowingly
distribute a forged
digital likeness of
another person to
defraud, harass,
threaten, or intimidate
another, or for an
unla��tul -)ur�r�e
Other References and Standards
National Cyber Security Centre, Best Best Practices for See the URL in the
Practices for Securing Data Used to development and use of footnote below. 12
Train&Operate AI systems, (Ver. 1.0 AI systems
May 2025)
' https://lawfilesext.leg.wa.gov/biennium/2025-26/PdfBills/Session%20Laws/House/1205-S.SL.pdf, Accessed
April 11,2026.
12 https://media.defense.gov/2025/May/22/2003720601/-I/-1/0/CSI AI DATA SECURITY.PDF, Accessed April
12,2026.
Document Code No.:
Title: Jefferson County Artificial Intelligence Acceptable Development and Use Policy
Page 22 of 29
Reference Topic Citation
National Institute of Standards and Standards for use of AI See the URL in the
Technology, Artificial Intelligence Risk systems footnote below.l3
Management Framework(AI RMF 1.0
2023)
Washington State Artificial Intelligence ESSB 5838 (2024) See the URL in the
Task Force's Interim Report(December established the footnote below.to
1, 2025) Washington State
Artificial Intelligence
Task Force to evaluate
AI development,use
and risks
Mark H. Francis and Ashwini Jarrala, Washington State See the URL in the
Legal Practitioner's Guide to AI& Artificial Intelligence footnote below.15
Hallucinations(February 16, 2026) Task Force companion
report
Colorado's AI Act(March 26, 2026) Regulation of AI Colo. Rev. Stat. § 6-
1-1701 et. seq. See
the URL in the
footnote below.16
13 https://doi.org/10.6028/NIST.AI.100-1,Accessed April 11,2026.
'4https://agportal-s3 bucket.s3.us-west-
2.amazonaws.com/AI%20Task%20Force/W A%20AI%20Task%20Force%20-
%20Literature%20Review%20of%20Al%20Risks%20and%200pportunities.pdf?Versionld=21mmRG ns5cIZgxE
tRgJtYuwta7eC9q,Accessed April 1,2026.
15 https://nationalcenterforstatecourts.app.box.com/v/Legal-practitioner-guide-AI,Accessed April 1,2026.
16https://practi calcompliance.thomsonreuters.com/Browse/Home/Jurisdictions/United States/Colorado/ColoradoStatu
tes?guid=NBB934F3017CE 11 EF9141 A71 BA98479C6&originationContext=documenttoc&transitionTvpe=Default
&contextData=(sc.Default)&firstPage=true,Accessed April 15,2026.
Document Code No.:
Title: Jefferson County Artificial Intelligence Acceptable Development and Use Policy
Page 23 of 29
APPENDIX B: RELEVANT COMPLIANCE REQUIREMENTS
This appendix provides references to applicable key regulations and standards.This appendix does
not replace the authoritative source and is only a reference to assist with further research. Please
use the Compliance Standard and Section No. to further research the entirety of the regulation,
framework or standard from the authoritative source.
Compliance Location Description
Standard
HIPAA 45 CFR 164, Subpart C Security Standards for the Protection
of Electronic Protected Health
Information.
45 CFR 164.316 Policies and procedures and
documentation requirements.
PCI DSS v3.2 12.2 at page 295 Acceptable Uses of the Technology.
(Jun.2024)
NIST CSF 2.0 Information Protection Processes and
Procedures.
(Feb. 2024)
NIST 800-536, AI system Use Notification.
Revision 5 AC-8 at page 40
(Sep.2020)
Various sections Policies and Procedures.
PL-4 at page 197 Rules of Behavior.
PS-6 at page 226 i Access Agreements.
Document Code No.:
Title: Jefferson County Artificial Intelligence Acceptable Development and Use Policy
Page 24 of 29
APPENDIX C:
RECORDS PROTECTED FROM DISCLOSURE BY AN "OTHER
STATUTE" THAT ARE NOT TO BE USED IN AN AI SYSTEM
[ATTACHED]
APPENDIX C Page 25 of 29
List of Other Statutes Exempting Disclosure under the
Washington Public Records Act (Chapter 42.56 RCW)
RCW 42.56.070(2)requires an agency to:
publish and maintain a current list containing every law,other than those listed in the
PRA,that the agency believes exempts or prohibits disclosure of specific information or
records of the agency.An agency's failure to list an exemption shall not affect the
efficacy of any exemption.
Washington State Statutes
RCW 2.64.111 Judicial conduct commission investigations of judges and initial
proceedings
RCW 4.24.550 Information on sex offenders
RCW 4.24.601 and.611 Trade secrets and confidential research,development or
commercial information re products or business methods
RCW 5.60.060 Privileged communications
RCW 5.60.070;RC W
7.07.070 Mediation records
RCW 7.68.140 Victims' compensation claims
RCW 7.69A.030(4) Name,address and photograph of child victim or child witness
RCW 7.69A.050 Child victims and witnesses of certain crimes—protection of
address
RCW 7.75.050 Records of Dispute Resolution Centers
RCW 9.02.100 Reproductive privacy
RCW 9.41.097(2) Mental health information re persons buying pistols or applying
for CPLs
RCW 9.41.129 Concealed pistol license applications
RCW 9.73.230 Name of confidential informants in written report on wire
tapping
RCW 9.51.050 Disclosing transaction of grand jury
RCW 9.51.060 Disclosure of grand jury deposition
RCW 9.73.090(1)(c) Prohibition on disclosure of law enforcement dash cam videos
until final disposition of litigation
RCW 9A.44.138 Offender registration information given to high school or
institution of higher education re an employee or student
RCW 9A.82.170 Financial institution records re criminal profiteering act
RCW 10.27.090 Grand jury testimony/evidence
RCW 10.27.160 Grand jury reports—release to public only by judicial order
RCW 10.52.100 Records identifying child victims of sexual assault
Information re victims, next of kin,or witnesses requesting notice
RCW 10.77.205 of release of person found not guilty of a sex,violent,or felony
harassment offense by reason of criminal insanity and the notice
itself
Page 26 of 29
RCW 10.77.210 Records of persons committed for criminal insanity
RCW 10.97.040 Criminal history information released must include disposition,
with some exceptions
RCW 10.97.050 Conviction and criminal history information
RCW 10.97.060 Deletion of certain criminal history record information,
conditions
RCW 10.97.070 Disclosure of identity of suspect to victim
RCW 10.97.080 Inspection of criminal record by subject
RCW 10.97.130 Information about victims of sexual assault under age eighteen
RCW 10.101.020(3) Information given by an accused regarding determination for
indigent defense
RCW 13.34.115 Court dependency proceedings
RCW 13.40.217 Juveniles adjudicated of sex offenses—release of information
RCW 13.50.010 Maintenance of and access to juvenile records
RCW 13.50.050 Juvenile offender records
RCW 13.50.100 Juvenile/children records not relating to offenses
RCW 13.60.020 Missing children or endangered person information
RCW 18.04.405 Confidentiality of information gained by CPA
RCW 18.19.060 Notification to clients by counselors
RCW 18.19.180 Confidential communications with counselors
RCW 19.215.020 Destruction of personal health and financial information
RCW 19.34.240(3) Private digital signature keys
RCW 19.215.030 Compliance with federal rules
RCW 26.04.175 Name and address of domestic violence victim in marriage
records
RCW 26.12.170 Reports of child abuse/neglect with courts
RCW 26.23.050 Child support orders
RCW 26.23.120 Child support records
RCW 26.26.041 Uniform Parentage Act— protection of participants
RCW 26.26.450 Confidentiality of genetic testing
RCW 26.33.330 Sealed court adoption records
RCW 26.33.340 Agency adoption records
RCW 26.33.343 Access to adoption records by confidential intermediary
RCW 26.33.380 Adoption—identity of birth parents confidential
RCW 26.44.010 Privacy of reports on child abuse and neglect
RCW 26.44.031 Information related to reports of child abuse or neglect
RCW 26.44.125 Reports,reviews and hearings related to a review of abuse finding
RCW 27.53.070 Records identifying the location of archaeological sites
RCW 29A.08.720 Voter registration records—place of registration and any decision
not to register to vote confidential
RCW 29A.08.710 Voter registration records—certain information exempt
RCW 35.102.145 Municipal business and occupation tax—local ordinance can
protect return or tax information
Page 27 of 29
RCW 36.28A.060(8) Tactical and intelligence information provided to WASPC
Alternative public works-trade secrets or other proprietary
information submitted by bidder in connection with an
RCW 39.10.470(2) alternative public works transaction if data identified and reasons
stated in writing
RCW 39.10.470(3) Alternative public works—proposals submitted by design-build
finalists until notification of highest scoring finalist is made
RCW 42.23.070(4) Municipal officer disclosure of confidential information
prohibited
RCW 42.41.030(7) Identity of local government whistleblower
RCW 42.41.045 Non-disclosure of protected information (whistleblower)
RCW 43.43.762 Contents of statewide criminal street gang database
RC W 46.12.635 Vehicle registration
RCW 46.52.065 State toxicologist records relating to analyses of blood samples
RCW 46.52.080 Traffic accident reports—confidentiality
RCW 46.52.083 Traffic accident reports—available to interested parties
RCW 46.52.120 Traffic crimes and infractions—confidential use by police and
courts
RCW 46.52.130(2) Abstract of driving record—limited disclosure
RCW 48.62.101 Local government insurance/risk management liability reserve
funds established to settle claims
RC W 50.13.060 Access to employment security records by local government
agencies
RCW 50.13.100 Disclosure of confidential employment security records allowed if
identifying information deleted or with consent
RCW 51.28.070 Worker's compensation records confidential—limited disclosure
RCW 51.36.060 Physician information on injured workers
RCW 60.70.040 No duty to disclose record of common law lien
RCW 68.50.105 Autopsy reports—confidential—limited disclosure
RCW 68.50.320 Dental identification records—available to law enforcement
agencies
Ch.70.02 RCW Medical records—access and disclosure—entire chapter
(information from HC providers)
RCW 70.05.170 Child mortality reviews by local health departments
RCW 70.24.022 Public health agency information regarding sexually transmitted
disease investigations-confidential
RCW 70.24.024 Transcripts and records of hearings regarding sexually
transmitted diseases
RCW 70.28.020 Local health department TB records—confidential
RCW 70.41.200 Hospital quality improvement committee records and
accreditation reports
RCW 70.48.100 Jail records and booking photos
RCW 70.58.055 Birth certificates—certain information confidential
RCW 70.58.104 Vital records,research confidentiality safeguards
Page 28 of 29
RCW 70.94.205 Washington Clean Air Act—confidentiality of data.
RCW 70.96A.150 Registration and other records of alcohol and drug abuse
treatment programs
RCW 70.123.075 Client records of domestic violence programs
RCW 70.125.065 Records of community sexual assault program and underserved
populations provider in discovery
RCW 71.05.425 Notice of release or transfer of committed person after offense
dismissal
RCW 71.05.445 Release of mental health information to Dept. of Corrections
RCW 71.05.620 Access to court records related to mental health cases under
chapter 71.05 RC W
RCW 71.24.035(5)(g) Mental health information system—state, county and regional
support networks—confidentiality of client records
RCW 71.34.335 Mental health treatment of minors—records confidential
RCW 71A.14.070 Records regarding developmental disability—confidentiality
RCW 72.09.345 Notice to public about sex offenders—department of corrections
access to information
RCW 72.09.585 Disclosure of inmate records to local agencies—confidentiality
RCW 73.04.030 Veterans discharge papers exemption(see related RCW
42.56.440)
RCW 74.04.060 Applicants and recipients of public assistance
RCW 74.04.520 Food stamp program confidentiality
RCW 74.13.075(5) Juvenile's status as a sexually aggressive youth and related info
RCW 74.13.280 Children in out-of-home placements - confidentiality
RCW 74.20.280 Child support enforcement—local agency cooperation,
information
RCW 74.34.095 Abuse of vulnerable adults-confidentiality of investigations and
reports
RCW 82.32.330 Disclosure of tax information
RCW 84.36.389 Confidential income data in property tax records held by assessor
RCW 84.40.020 Confidential income data supplied to assessor regarding real
property
Page 29 of 29
Selected Federal Confidentiality Statutes and Rules
18 USC§2721 -2725 Driver and License Plate Information
20 USC§1232g Family Education Rights and Privacy Act
23 USC§409 Evidence ofcertain accident reports
42 USC 290dd-2 Confidentiality of Substance Abuse Records
42 USC§405(c)(2)(C)(viii)(I) Limits on Use and Disclosure of Social Security Numbers.
42 USC 654(26) State Plans for Child Support
42 USC 671(a)(8) State Plans for Foster Care and Adoption Assistance
42 USC 1396a(7) State Plans for Medical Assistance
7 CFR272.1(c) Food Stamp Applicants and Recipients
34 CFR 361.38 State Vocational Rehabilitation Services Programs
42 CFR Part 2(2.1-2.67) Confidentiality of Alcohol and Drug Abuse Patient Records
42 CFR431.300-307 Safeguarding Information on Applicants and Recipients of
Medical Assistance
42 CFR 483.420 Client Protections for Intermediate Care Facilities for the
Mentally Retarded
42 CFR 5106a Grants to States for Child Abuse and Neglect Prevention and
Treatment Programs
45 CFR 160-164 HIPPA Privacy Rule
46 CFR 40.321 USCG regulations regarding confidentiality
28 USC§534(b) Information from the FBI
5 USC§552(a) SSN#& Passport#
26 USC§6103(a) Taxpayer information
42 USC§ 121 1 2(d)(3) Employee ADA accommodations
17 USC§102, 301, and 106(1) Federal Copyright Act
JEFFERSON COUNTY
ARTIFICIAL INTELLIGENCE TOOLS LIST May 22, 2026
Name Description Al Type Vertical Classification
Adobe An Al-integrated design and content creation tool that ai_integrated Media &Creative Sandbox
Express enables users to build social media graphics. videos.
flyers. and branded assets using templates and
generative Al powered by Adobe Firefly.
Ahrefs An AI-integrated SEO and marketing analytics platform ai_integrated Marketing&Content Sandbox
that provides keyword research. backlink analysis. rank
tracking. content optimization. and AI-powered brand
visibility monitoring across search and Al platforms.
AiSDR An Al sales development representative (SDR) platform pure_ai Sales &CRM Sandbox
that automates outbound and inbound sales
prospecting. personalized email and Linkedln outreach.
lead research. and meeting booking using real-time
buyer signals.
Amazon Q A generative Al assistant that answers questions. ai_integrated Productivity& Sandbox
generates content. and takes actions using company Workplace
data and enterprise systems. with specialized
capabilities for software development. business
intelligence. and contact center use cases.
Apollo An AI-powered sales intelligence and engagement pure_ai Sales &CRM Sandbox
platform that enables B2B prospecting. lead generation.
and outreach automation using a database of 210M+
contacts and AI-driven sequencing tools. _
ArcGIS A comprehensive geographic information system (GIS) ai_integrated Government& Public Authorized
platform that enables users to create. analyze. and Sector
share maps and spatial data. supporting location
intelligence and geospatial decision-making across
desktop. web. and mobile.
Atlassian A team collaboration and project management platform ai_integrated Productivity& Sandbox
featuring Jira. Confluence. and Trello. with built-in Workplace
Atlassian Intelligence Al for summarization. writing
assistance. and workflow automation.
Barracuda An AI-integrated cybersecurity platform that provides ai_integrated Security& Authorized
Networks email protection. network security. application Compliance
JEFFERSON COUNTY
ARTIFICIAL INTELLIGENCE TOOLS LIST May 22, 2026
protection. and data backup with Al-powered threat
detection and automated incident response.
Box Al An Al-integrated assistant built into the Box content ai_integrated Productivity& Sandbox
management platform that enables document Workplace
summarization. content Q&A. data extraction. and Al-
powered workflow automation across enterprise files.
Calendly Al A scheduling automation platform that uses Al to ai_integrated Productivity& Sandbox
optimize meeting scheduling. suggest available times. Workplace
and automate calendar coordination across integrations.
Calm A mental wellness app that offers guided meditations. ai_integrated Healthcare/ Life Sandbox
sleep stories. soundscapes. and breathing exercises to Sciences
help users reduce stress. improve sleep. and support
mental health. with Al-personalized content
recommendations.
Canva Al An Al-integrated suite of creative tools built into Canva's ai_integrated Media &Creative Sandbox
design platform that generates images. video. text. and
complete designs from natural language prompts. and
provides a conversational design assistant.
Canvas LMS A cloud-based learning management system that ai_integrated Education & Sandbox
enables course creation. content delivery. grading. and Research
student engagement. with Al-powered features including
rubric generation. content alignment. and grading
assistance.
CapCut An Al-integrated video editing platform that enables ai_integrated Media &Creative Unauthorized
users to create. edit. and share videos with Al-powered
features including auto-captioning. background
removal. text-to-speech. and generative video tools.
Cellebrite An Al-powered digital forensics platform that enables ai_integrated Government & Public Sandbox
data extraction. analysis. and evidence management Sector
from mobile devices and digital sources for law
enforcement and investigative agencies.
ChatGPT An Al-powered conversational assistant that generates pure_ai General Purpose Al Sandbox
text. images. audio. and code in response to user
JEFFERSON COUNTY
ARTIFICIAL INTELLIGENCE TOOLS LIST May 22, 2026
prompts. supporting tasks from research and writing to
data analysis and coding.
Chatbase An AI-powered chatbot and agent platform that lets pure_ai Customer Service Sandbox
businesses build. train. and deploy custom Al agents on
their own data for customer support. lead generation.
and automated actions.
Claude A conversational Al assistant that handles writing. pure_ai General Purpose Al Sandbox
analysis. coding. research. and complex reasoning
tasks through natural language dialogue. supporting
text. image. and document inputs.
ClickUp Al An AI-integrated productivity platform that assists with ai_integrated Productivity& Sandbox
content generation. task summarization. automation. Workplace
and intelligent search across projects. docs. and
workflows within the ClickUp workspace.
Coda Al An Al assistant integrated into the Coda document ai_integrated Productivity& Sandbox
platform that helps teams write. summarize. analyze Workplace
data. automate workflows. and extract insights within
docs.
Copilot Studio A low-code platform for building. customizing. and pure_ai Productivity& Sandbox
deploying Al agents and copilots. enabling organizations Workplace
to automate workflows and extend Microsoft 365 Copilot
across multiple channels.
CrowdStrike A cloud-native AI-powered cybersecurity platform that pure_ai Security& Sandbox
Falcon provides endpoint protection. threat detection. identity Compliance
security. and automated response across endpoints.
workloads. and cloud environments.
Cursor An AI-powered code editor and IDE that provides pure_ai Software Sandbox
intelligent code completion. multi-file editing. Development
codebase-aware chat. and agentic coding capabilities.
built as a fork of Visual Studio Code.
CustomGPT A no-code Al platform that enables businesses to build pure_ai Productivity& Sandbox
and deploy custom chatbots and Al agents trained on Workplace
their own content. supporting customer support.
internal knowledge search. and workflow automation.
JEFFERSON COUNTY
ARTIFICIAL INTELLIGENCE TOOLS LIST May 22, 2026
DeepSeek An Al platform that develops and offers large language pure_ai General Purpose Al Unauthorized
models for conversational assistance. coding.
reasoning. and data analysis. accessible via web.
mobile app. and API.
Descript An AI-powered video and podcast editing platform that pure_ai Media &Creative Sandbox
enables text-based editing of audio and video. with
features including transcription. voice cloning. filler
word removal. and AI-assisted content generation.
DocuSign An AI-integrated electronic signature and agreement ai_integrated Productivity& Sandbox
management platform that enables users to create. sign. Workplace
and manage agreements. with Al features for contract
analysis. clause detection. and workflow automation.
Doodle AG An AI-enhanced scheduling platform that enables group ai_integrated Productivity& Sandbox
polling. 1:1 meeting booking. and calendar integration Workplace
to help individuals and teams find and book optimal
meeting times.
Drift An AI-powered conversational marketing and sales pure_ai Sales & CRM Sandbox
platform that engages website visitors through chatbots
and live chat. qualifies leads in real time. and routes
buyers to sales teams.
ElevenLabs An Al voice and audio platform that generates lifelike pure_ai Media &Creative Sandbox
speech. clones voices. and deploys conversational
voice agents across 70+ languages via text-to-speech.
speech-to-text. and sound effect APIs.
Evernote A note-taking and knowledge management platform that ai_integrated Productivity& Sandbox
captures. organizes. and searches notes and Workplace
documents. with Al features including summarization.
writing assistance. and intelligent search.
Figma Al An AI-integrated suite of features within Figma's ai_integrated Design & UX Sandbox
collaborative design platform that generates layouts and
prototypes from prompts. automates repetitive design
tasks. and accelerates the design-to-code workflow.
Fireflies.ai An AI-powered meeting assistant that automatically pure_ai Productivity& Sandbox
records. transcribes. summarizes. and analyzes voice Workplace
JEFFERSON COUNTY
ARTIFICIAL INTELLIGENCE TOOLS LIST May 22, 2026
conversations. with searchable transcripts. action
items. and integrations across major video conferencing
platforms.
Freshservice An AI-integrated IT service management platform that ai_integrated Productivity& Sandbox
handles ticketing. incident management. asset tracking. Workplace
and automated workflows. with Freddy Al providing
intelligent triage and self-service capabilities.
Google A multimodal Al assistant that generates text. images. pure_ai General Purpose Al Sandbox
Gemini and video. performs deep research. and automates
tasks across web. mobile. and Google Workspace apps.
Gptzero An AI-powered text detection platform that analyzes pure_ai Security& Sandbox
written content to determine whether it was generated by Compliance
Al or written by a human. with sentence-level and
document-level analysis.
Grammarly An AI-powered writing assistant that checks grammar. pure_ai Productivity& Sandbox
spelling. tone. and clarity. while offering generative Al Workplace
features for drafting. rewriting. and content suggestions
across apps and websites.
Grok An Al chatbot and assistant that provides conversational pure_ai General Purpose Al Sandbox
responses. real-time web and X search. image and
video generation. coding help. and advanced reasoning
capabilities.
Harvey A generative Al platform purpose-built for legal pure_ai Legal Sandbox
professionals that assists with legal research. document
drafting. contract analysis. and workflow automation
using domain-specific large language models.
Highspot An AI-integrated sales enablement platform that ai_integrated Sales &CRM Sandbox
manages sales content. training. and coaching for go-
to-market teams. using AI to surface deal guidance.
identify skill gaps. and automate rep workflows.
HubSpot Al An AI-integrated suite of tools embedded within ai_integrated Sales &CRM Sandbox
HubSpot's CRM platform that automates content
creation. sales prospecting. customer service. and data
analysis using AI agents and an Al assistant.
JEFFERSON COUNTY
ARTIFICIAL INTELLIGENCE TOOLS LIST May 22, 2026
Jotform An Al-integrated online form builder and workflow ai_integrated Productivity& Sandbox
automation platform that enables drag-and-drop form Workplace
creation. Al-powered form generation. data collection.
and workflow automation with 150+ integrations.
Julius Al An Al-powered data analyst that enables users to pure_ai Data &Analytics Sandbox
analyze. visualize. and forecast data through natural
language conversation. supporting spreadsheets. CSV
files. and database connections without coding. _ _
KnowBe4 An Al-integrated security awareness training platform ai_integrated Security& Authorized
that delivers simulated phishing attacks. compliance Compliance
training. and behavioral risk scoring to reduce
organizational vulnerability to social engineering threats. _
LivePerson Al A conversational Al platform that enables businesses to pure_ai Customer Service Sandbox
deploy Al-powered chatbots and messaging across
digital channels. combining automated bots with human
agent assistance and analytics.
Lucidchart An Al-integrated collaborative diagramming platform that ai_integrated Productivity& Sandbox
enables users to create flowcharts. org charts. UML Workplace
diagrams. and other visual diagrams. with Al features for
text-to-diagram generation. auto-layout. and data-
driven visualization.
Make A no-code visual workflow automation platform that pure_ai Productivity& Sandbox
connects apps and services to build. scale. and Workplace
automate multi-step workflows and Al-powered
scenarios without coding.
Manus Al An autonomous Al agent platform that independently pure_ai General Purpose Al Sandbox
plans. executes. and delivers complex multi-step tasks
including data analysis. research. content creation. and
coding without continuous human supervision.
Microsoft 365 An Al-integrated productivity assistant that provides ai_integrated Productivity& Authorized
Copilot Cloud chat. content creation. data analysis. and search Workplace
capabilities within Microsoft 365 apps including Word.
Excel. PowerPoint. Outlook. and Teams.
JEFFERSON COUNTY
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Microsoft An AI-powered conversational assistant that provides pure_ai Productivity& Sandbox
Copilot information. content generation. and answers to Workplace
questions across text. images. and web-grounded
topics. integrated across Microsoft products and
available as a standalone chat interface.
Microsoft An AI-powered graphic design tool that generates pure_ai Media &Creative Sandbox
Designer images. creates visual content. and edits photos using
generative Al. supporting social posts. invitations.
banners. and custom designs.
Miro An AI-integrated visual collaboration platform that ai_integrated Productivity& Sandbox
enables teams to brainstorm. plan. and create on a Workplace
shared digital canvas. with Al features for content
generation. diagramming. and workflow automation. _
Monday An AI-integrated work management platform that helps ai_integrated Productivity& Sandbox
teams plan. track. and automate projects and Workplace
workflows. with Al agents. automation. and cross-
functional collaboration tools-built in.
Muse Hub A music software marketplace and desktop platform that ai_integrated Media &Creative Sandbox
distributes plugins. sounds. sample libraries. and apps"
including AI-powered tools"for music production and
composition.
Notion Al An AI-integrated assistant built into the Notion ai_integrated Productivity& Sandbox
workspace that helps users write. summarize. search. Workplace
automate tasks. and take meeting notes across pages.
docs. databases. and connected apps.
OpenAl API An Al developer platform and API that provides pure_ai General Purpose Al Sandbox
programmatic access to OpenAl's large language models
for text generation. reasoning. image creation. voice.
and agentic capabilities.
OpenClaw A free. open-source autonomous Al agent that runs pure_ai Productivity& Unauthorized
locally on a user's device. connecting to external LLMs to Workplace
execute tasks such as managing email. calendar. files.
and web browsing via messaging platforms like
WhatsApp. Telegram. and Discord.
JEFFERSON COUNTY
ARTIFICIAL INTELLIGENCE TOOLS LIST May 22, 2026
Otter.ai An Al-powered meeting assistant that automatically pure_ai Productivity& Sandbox
records. transcribes. and summarizes meetings. Workplace
capturing action items. speaker identification. and
searchable transcripts across Zoom. Teams. and
Google Meet.
Paperpile A generative Al writing assistant that helps researchers pure_ai Education & Sandbox
Copilot and academics create titles. outlines. abstracts. and Research
paraphrased text. built on proprietary Al models trained
on scholarly data.
Perplexity Al An Al-powered answer engine that responds to user pure_ai General Purpose Al Sandbox
queries with real-time web search results. synthesizing
cited answers from multiple sources.
Picsart Al An Al-powered content generator that creates written pure_ai Media &Creative Sandbox
content copy for social media. blogs. marketing. and other
generator formats from user prompts. with support for text
expansion. summarization. and rewriting.
Playground An Al-powered graphic design and image generation pure_ai Media &Creative Sandbox
platform that creates logos. social media graphics. and
custom designs from text prompts. with editing and
template tools.
Poe An Al chatbot aggregator platform that provides access pure_ai General Purpose Al Sandbox
to multiple large language models including GPT.
Claude. and Gemini in a single interface. with tools to
create and share custom bots.
Qualtrics An Al-integrated experience management platform that ai_integrated Data &Analytics Sandbox
collects and analyzes customer and employee feedback
across channels. using Al-powered sentiment detection.
text analytics. and automated insights. _
QuillBot An Al-powered writing platform that paraphrases. pure_ai Marketing&Content Sandbox
rewrites. and checks grammar across text. offering tools
for summarizing. tone analysis. plagiarism detection.
and citation generation.
Riverside An Al-integrated platform for remote podcast and video ai_integrated Media &Creative Unauthorized
recording. editing. and publishing that locally captures
JEFFERSON COUNTY
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studio-quality audio and video. with AI-powered tools for
transcription. clip generation. and content editing.
Salesforce An AI-integrated suite of predictive and generative Al ai_integrated Sales&CRM Sandbox
Einstein capabilities built natively into the Salesforce platform.
enabling automation. personalization. and intelligent
insights across sales. service. marketing. and
commerce workflows.
Seismic An AI-integrated knowledge management tool that ai_integrated Sales&CRM Sandbox
Knowledge surfaces verified answers. FAQs. and guides within the
flow of work. enabling sales and service teams to access
just-in-time information across connected knowledge
sources.
Slack GPT An AI-integrated feature set within Slack that summarizes ai_integrated Productivity& Sandbox
conversations. answers search queries. takes meeting Workplace
notes. translates messages. and automates workflows
using large language models.
Smartsheet A cloud-based work management platform that enables ai_integrated Productivity& Sandbox
teams to plan. track. automate. and report on projects Workplace
and workflows. with integrated Al features for formula
generation. content summarization. and data insights.
Tableau Al An AI-integrated analytics and data visualization platform ai_integrated Data &Analytics Sandbox
that enables interactive dashboards. natural language
queries. automated insights. and AI-powered data
exploration across cloud and on-premises deployments.
Typefully A social media scheduling and content creation platform ai_integrated Marketing&Content Sandbox
that lets users write. schedule. and publish posts on X.
Linkedln. Threads. Bluesky. and Mastodon. with AI-
powered writing assistance and analytics.
Unbounce An AI-powered copywriting assistant that generates. pure_ai Marketing&Content Sandbox
remixes. and expands marketing copy across multiple
templates and use cases. integrated into the Unbounce
platform.
Vertex Al - A suite of AI-powered code generation APIs within Vertex pure_ai Software Sandbox
Codey AI that supports code completion. code generation. and Development
JEFFERSON COUNTY
ARTIFICIAL INTELLIGENCE TOOLS LIST May 22, 2026
code chat using natural language prompts across 30+
programming languages.
WOXO An Al-powered video generation platform that converts pure_ai Media & Creative Sandbox
text prompts complete short-form videos. including
script. voiceover. visuals. and captions. with
automated publishing to YouTube Shorts.
Zapier An Al orchestration and workflow automation platform pure_ai Productivity& Sandbox
that connects 8. 000+ apps to build. automate. and Workplace
scale multi-step workflows and Al agents without code.
Zendesk Al An Al-integrated customer service platform that provides ai_integrated Customer Service Sandbox
Al agents for automated ticket resolution. agent copilot
assistance. intelligent triage. and intent and sentiment
detection across support channels.
Zia An Al assistant integrated across the Zoho ecosystem ai_integrated Productivity& Sandbox
that automates tasks. delivers business insights. and Workplace
supports conversational queries. data analysis. and
content generation within Zoho applications.
Zoom Al An Al-integrated workplace assistant that provides ai_integrated Productivity& Authorized
Companion meeting summaries. real-time transcription. content Workplace
generation. and task automation across Zoom
Workplace and connected third-party platforms.
jam.dev An Al-integrated bug reporting platform that captures ai_integrated Software Sandbox
screen recordings with automatic technical context Development
including console logs and network requests. then uses
Al to auto-generate actionable ticket details.