HomeMy WebLinkAboutThriving Communities Grant Awardees Dove House - 042726 AGREEMENT FOR
2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR DOVE HOUSE ADVOCACY SERVICES
This Agreement is by and between Jefferson County, Washington (the COUNTY) and
DOVE HOUSE ADVOCACY SERVICES ("DOVE HOUSE ADVOCACY SERVICES").
WHEREAS, DOVE HOUSE ADVOCACY SERVICES is a non-profit corporation
registered with the Secretary of State of the State of Washington under UBI number 91-1195187;
WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and
satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a
sense of belonging, so that residents and visitors feel welcomed to share in the many activities,
opportunities, and experiences available across Jefferson County;
WHEREAS, the COUNTY allocated $.10,000.00 to a fund a Thriving Communities (TC)
small grant program;
WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that
required each proposal to contain an evaluation plan;
WHEREAS, DOVE HOUSE ADVOCAC SERVICES submitted a qualified TC proposal
to the Jefferson County Board of Commissioners (BoCC);
WHEREAS, DOVE HOUSE ADVOCACY SERVICES'S qualified proposal contains an
evaluation plan with criteria;
WHEREAS, the BoCC staff reviewed and recommended funding all or part of DOVE
HOUSE ADVOCACY SERVICES's qualified proposal;
WHEREAS,the BoCC reviewed the staff recommendation for funding all or part of DOVE
HOUSE ADVOCACY SERVICES's qualified proposal;
IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the
parties as follows:
1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES
AWARD
a. DOVE HOUSE ADVOCACY SERVICE shall use its capabilities and utilize up to the,
total amount of Final TC Award for the approved scope of work for the Project described in
DOVE HOUSE ADVOCACY SERVICES's proposal for the 2026 fiscal year, a copy of
which is attached as Exhibit A.
b. The budget for the Project is described in Exhibit B, attached.
Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY
SERVICES'S Page 1
2. RESPONSIBILITIES OF DOVE HOUSE ADVOCACY SERVICES
a. No later than January 31, 2027, DOVE HOUSE ADVOCACY SERVICES shall submit a
report to the BoCC Staff describing the final results as compared to the requirements in
the evaluation plan during the term of this Agreement due.
b. DOVE HOUSE ADVOCACY SERVICES shall maintain books, records, documents and
other evidence that sufficiently and properly reflect all direct and indirect costs expended
by it to perform this Agreement. These records shall be subject to inspection, review or
audit by personnel of both parties, other personnel duly authorized by either party, the
Office-of the State Auditor, and federal officials so authorized by law.All books, records,
documents, and other material relevant to this Agreement will be retained for six years
after expiration of agreement. The Office of the State Auditor, federal auditors, the
Jefferson County Auditor, and any persons duly authorized by the parties shall have full
access and the right to examine these materials during this period. If any litigation, claim
or audit is started before the expiration of the six (6) year period,.the records shall be
retained until all litigation, claims, or audit findings involving the records have been
resolved. Records and other documents, in any medium, furnished by DOVE HOUSE
ADVOCACY SERVICES to the COUI'TY, shall remain the property of the DOVE
HOUSE ADVOCACY SERVICES,unless otherwise agreed.
3. RESPONSIBILITY OF JEFFERSON COUNTY
a. The COUNTY shall provide DOVE HOUE ADVOCACY SERVICES $500.00 in funding
from the Thriving Communities small grant to be used in support DOVE HOUSE
ADVOCACY SERVICES'S qualified program.
b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year.
4. TERM
This Agreement shall be for a term of one year, commencing on January 1, 2026.and ending on
December 31,2026,except for the reports required in Section 2,which are due January 31,2027.
5. NO ASSIGNMENT
A party's interest in this in this Agreement shall not be assigned to any other person.
6. TERMINATION
a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30)
days written notice if expected or actual revenue from the grant is reduced or limited in
any way, or for non-performance of duties under this Agreement, or for any reason.
b. DOVE HOUSE ADVOCACY SERVICES may terminate this Agreement upon thirty (30)
days written notice to the COUNTY. If there is termination under this clause,the COUNTY
shall be liable to pay only for services rendered prior to the effective date of termination. If
termination covers a period for which payment has already been made, DOVE HOUSE.
ADVOCACY SERVICES shall refund tc the COUNTY a pro-rated share of the payment
based upon the balance of time remaining in the paid period,unless otherwise negotiated.
Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY
SERVICES'S Page 2
7. HOLD HARMLESS
a. DOVE HOUSE ADVOCACY SERVICES shall indemnify and hold the COUNTY, and
its officers, employees, agents and volunteers (and their marital communities) harmless
from and shall process and defend at its own expense, including all costs, attorney fees
and expenses relating thereto, all claims, demands, or suits at law or equity arising in
whole or in part, directly or indirectly, from DOVE HOUSE ADVOCACY SERVICES's
negligence or breach of an of its obligations under this Agreement; provided that nothing
herein shall require DOVE HOUSE ADVOCACY SERVICES to indemnify the
COUNTY against and hold harmless the COUNTY from claims, demands or suits based
solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers
(and their marital communities), and; provided further that if the claims or suits are
caused by or result from the concurrent negligence of: (a) DOVE HOUSE ADVOCACY
SERVICES's agents or employees; and, (1) the COUNTY, its officers, employees agents
and volunteers (and their marital communities), this indemnity provision with respect to
claims or suits based upon such negligence, and or the costs to the COUNTY of
defending such claims and suits, etc., shall be valid and enforceable only to the extent of
DOVE HOUSE ADVOCACY SERVICES's negligence, or the negligence of DOVE
HOUSE ADVOCACY SERVICES's agents or employees.
b. DOVE HOUSE ADVOCACY SERVICES specifically assumes potential liability for
actions brought against the COUNTY by DOVE HOUSE ADVOCACY SERVICES's
employees, including all other persons engaged in the performance of any work or
service required of DOVE HOUSE ADVOCACY SERVICES under this Agreement and,
solely for the purpose of this indemnification and defense, DOVE HOUSE ADVOCACY
SERVICES specifically waives any immunity under the state industrial insurance law,
Title 51 RCW. DOVE HOUSE ADVOCACY SERVICES recognize that this waiver was
specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of
mutual negotiation.
8. INSURANCE
DOVE HOUSE ADVOCACY SERVICES shall obtain and keep in force during the term of this
Agreement the following insurance:
a. Commercial General Liability Insurance. DOVE HOUSE ADVOCACY SERVICES
shall maintain commercial general liability coverage on a form acceptable to COUNTY
Risk Management for bodily injury, personal injury, and property damage, with a limits
of not less than in the amount of at leash $1 million per occurrence, for bodily injury,
including death, and property damage; and
b. Worker's Compensation (Industrial Insurance). DOVE HOUSE ADVOCACY
SERVICES shall maintain workers' compensation insurance at its own expense, as
required by Title 51 RCW, for the term of this Agreement and shall provide evidence of
coverage to COUNTY Risk Management, upon request.
Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY
SERVICES'S Page 3
9. INDEPENDENT CONTRACTOR
a. DOVE HOUSE ADVOCACY SERVICES and the COUNTY agree that DOVE HOUSE
ADVOCACY SERVICES is an independent contractor with respect to the services
provided pursuant to this Agreement.
b. Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. ,
c. Neither DOVE HOUSE ADVOCACY SERVICES nor any employee of DOVE HOUSE
ADVOCACY SERVICES shall be entitled to any benefits accorded COUNTY
employees by virtue of the services provided under this Agreement.
d. The COUNTY shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to DOVE HOUSE
ADVOCACY SERVICES, or any employee, representative, agent or subcontractor of
DOVE HOUSE ADVOCACY SERVICES.
e. DOVE HOUSE ADVOCACY SERVICES shall be responsible for all applicable
withholdings, deductions, state industrial insurance, tax reports, business licenses,
registrations, and all other obligations of an independent organization.
Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY
SERVICES',,'S Page 4
10. SUBCONTRACTING REQUIREMENTS
a. DOVE HOUSE ADVOCACY SERVICES Owns Contract Performance. DOVE HOUSE
ADVOCACY SERVICES is responsible ,for meeting all terms and conditions of this
Agreement including standards of service; quality of materials and workmanship, costs
and schedules. Failure of a subcontractor;to perform is no defense to a breach of this
Agreement. DOVE HOUSE ADVOCACY SERVICES assumes responsibility for all
liability for the actions and quality of services performed by any subcontractor.
b. Subcontractor Disputes. Any dispute arising between DOVE HOUSE ADVOCACY
SERVICES and any subcontractors or between subcontractors must be resolved with
involvement of any kind on the part of the COUNTY and without detrimental impact on
the delivery of contracted goods and services.
11. LEGAL AND REGULATORY COMPLIANCE
While performing under this Agreement, DOVE HOUSE ADVOCACY SERVICES,
subcontractors, and their employees are required to comply with all applicable local, state and
federal laws, codes, ordinances and regulations, including but not limited to:
a. Applicable regulations of the Washington State Department of Labor and Industries,
including WA-DOSH Safety Regulation; and
b. State and Federal Anti-Discrimination Laws.
12. COMPLIANCE WITH LAWS
DOVE HOUSE ADVOCACY SERVICES shall comply with all Federal, State, and local laws
and ordinances applicable to the work to be done under this Agreement.
13. CHOICE OF LAW
The parties agree that this Agreement is entered into in the State of Washington. This Agreement
shall be governed by and construed under the laws of the United States, the State of Washington
and the County of Jefferson, as if applied to transactions entered into and to be performed wholly
within Jefferson County, Washington between Jefferson County residents. No party shall argue
or assert that any state law other than Washington law applies to the governance or construction
of this Agreement.
14. DISPUTES
a. The parties agree to use their best efforts to prevent and resolve disputes before they
escalate into claims or legal actions. ny disputed issue not resolved under this
Agreement shall be submitted in writing j within 10 days to the County Risk Manager,
whose decision in the matter shall be final,but shall be subject to judicial review.
b. If either party deem it necessary to institute legal action or proceeding to enforce any
right or obligation under this Agreement, I,each party in such action shall pay for its own
attorney's fees and court costs.
Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY
SERVICESI'S Page 5
c. Any legal action shall be initiated in the Superior Court of the State of Washington for
Jefferson County, subject to the venue provisions for actions against counties in RCW
36.01.050. The parties agree that the parties have the right of appeal from such decisions
of the Superior Court under the laws of the State of Washington.
d. DOVE HOUSE ADVOCACY SERVICES consents to the personal jurisdiction of the
courts of the State of Washington.
15. DISCRIMINATION PROHIBITED
DOVE HOUSE ADVOCACY SERVICES shall not discriminate on the grounds of age, sex,
marital status, sexual orientation, race, creed, color, national origin, honorably discharged
veteran or military status, or the presence of-any sensory,mental, or physical disability or the use
of a trained dog guide or service animal by a person with a disability, unless based upon a bona
fide occupational qualification in the selection anti retention of employees, materials, supplies, or
subcontractors.
16. INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated
agreement between the COUNTY and DOVE HOUSE ADVOCACY SERVICES and
supersedes all prior negotiations,representations, or agreements written or oral.
17. PUBLIC RECORDS ACT
Notwithstanding any-provisions of this Agreement to the contrary, to the extent any record,
including any electronic, audio, paper or other media, is required to be kept or indexed as a
public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as
may be amended, DOVE HOUSE ADVOCACY SERVICES agrees to maintain all records
constituting public records and to produce or assist the COUNTY in producing such records,
within the time frames and parameters set forth in state law. DOVE HOUSE ADVOCACY
SERVICES further agrees that upon receipt of any written public record request, DOVE HOUSE
ADVOCACY SERVICES shall, within two business days, notify the COUNTY by providing a
copy of the request per the notice provisions of this Agreement.
This Agreement and any reports submitted by DOVE HOUSE ADVOCACY SERVICES are
subject to disclosure as a.public record under the Public Records Act, RCW Chapter 42.56.
18. RECORDS RETENTION AND AUDIT AUTHORIZATION
a. A minimum of six years, DOVE HOUSE ADVOCACY,SERVICES shall maintain
documented proof of payments made, contracts executed and other expenditures
authorized under your Agreement with COUNTY.
b. Upon reasonable notice, DOVE HOUSE ADVOCACY SERVICES shall provide access
to the COUNTY or State representatives to audit records related to the funds provided to
DOVE HOUSE ADVOCACY SERVICES under this Agreement.
Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY
SERVICES'S Page 6
19. NO SEVERABILITY
The terms of this Agreement are not severable If any provision of this Agreement or the
application of this Agreement to any person or circumstance shall be invalid, illegal, or
unenforceable to any extent, the remainder of this Agreement and the application this Agreement
shall not be enforceable.
20. SURVIVAL
Those provisions of this Agreement that by their sense and purpose should survive the term of
this Agreement shall survive the term of this Agreement for a.period equal to any and all relevant
statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions
begun within that period. Without limiting the generality of the preceding sentence, and for the
avoidance of doubt, the provisions that survive the term of this agreement include: (a) controlling
law; (b) insurance; and, (c) indemnification.
21. AMENDMENT, MODIFICATION AND WAIVER
a. This Agreement may be not be amended or modified to change the approved scope of
services in the Final TC Award.
b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall
have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive
any clause or condition of this Agreement.
c. Any alteration, amendment, modification, or waiver of any clause or condition of this
Agreement is not effective or binding unless made in writing and signed by the BoCC or
their delegee.
SIGNATURES ARE ON THE FOLLOWING PAGE
Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY
SERVICES'S Page 7
JEFFERSON COUNTY WASHINGTON DOVE HOUSE ADVOCACY SERVICES
Board of COUNTY Commissioners
Jefferson COUNTY, Washington �2�-f 0 Kt_
� By:
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idi Eisenhour,Chair Date / _ `CJ-
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Approved as to form only:
4-16-2026
Date
Chicf Civil Deputy Prosecuting Attorney
Jeremiah B. Luther,DPA
Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY
SERVICES'S Page 8
JEFFERSON COUNTY WASHINGTON DOVE HO ADVOCACY SERVICES
Board of COUNTY Commissioners
Jefferson COUNTY, Washington
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Approved as to form only:
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4-16-2026
Date
Jeremiah B.Luther,DPA
Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY
SERVICES',S Page 8
EXHIBIT A- SCOPE OF WORK
DOVE HOUSE ADVOCACY SERVICES has been awarded $500.00 (the "Final TC Award"),
after recommendation by the TC staff. DOVE HOUSE ADVOCACY SERVICES shall use the
Final TC Award consistently with its response to the request for proposal submitted.
A true and correct copy of the DOVE HOUSE ADVOCACY SERVICES's response to the
request for proposal is attached as Exhibit C.
Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY
SERVICES'S Page 9
EXHIBIT B BUDGET
DOVE HOUSE ADVOCACY SERVICES has been awarded$500.00(the"Final TC Award"),
after recommendation by the TC staff. DOVE HOUSE ADVOCACY SERVICES shall use the
Final TC Award consistently with its response to the request for proposal submitted to the
BOCC.
A true and correct copy of the DOVE HOUSE ADVOCACY SERVICES's response to the
request for proposal is attached as Exhibit C.
Applicant: DOVE HOUSE ADVOCACY SERVICES
Contact: Brian Richardson
Address: 1045 10th St.,Port Townsend, WA 98368
Phone:
Email: brianr@dovehousejc.org
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Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY
SERVICES'S Page 10
Exhibit C
DOVE HOUSE ADVOCACY SERVICES'S PROPOSAL
Request for Proposal(RFP) starts after this page
Thriving Communities Grant Award Agreement for DOVE HOUSE ADVOCACY
SERVICES'S Page 11
RECEJVED
Dove, OCT 23 2025
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Advocacy JEFFGRSpN�.otaN ry
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Jefferson County Thriving Communities Grant
Contact
Beulah Kingsolver,Executive Director,Dove House Advocacy Services
1045 10th Street,Port Townsend,WA 98368
360-385-5292 I beulahk@dovehousejc.org
Dove House Recovery Café — Meet Me at the Café event
Project Overview
Meet Me at the Café will be a welcoming community open house event at Dove House
Recovery Café,designed to bring together people from all walks of life—especially those
who may not yet have experienced the Café.While the Café exists for everyone ("we are all
in recovery from something"),we've found that individuals from higher socioeconomic
backgrounds or those unfamiliar with recovery spaces often hesitate to engage,perhaps out
of deference or misunderstanding.
This event will invite all community members—neighbors,civic leaders,supporters,and
new visitors—to share food,music,conversation,and the Café's spirit of radical hospitality.
The goal is to create genuine connection across lines that too often divide us,such as
housing status,income,or personal history. I
When people of different backgrounds engage with one another in authentic,welcoming
spaces,stigma is reduced—especially around issues like recovery from domestic violence,
sexual assault,substance use,and mental health challenges.These connections build
understanding and empathy,strengthening the entire community.By opening our doors for
a relaxed,welcoming evening,we aim to foster belonging,inclusion,and shared hope across
Jefferson County.
Project Scope Statement
The Meet Me at the Café event will take place in October 2026 at Dove House Recovery Café
in Port Townsend.Planning will begin in early 2026 with outreach to potential community
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partners,musicians,and volunteers.By midsummer,we will finalize event logistics,confirm
participation,and begin promotional efforts.Th a event will feature live music,refreshments
including"mocktails,"and interactive opportunities for guests to learn about Dove House
Recovery Café and its impact. J
Milestones:
-January-March 2026: Planning,volunteer coordination,and outreach
-April-June 2026:Partner engagement and promotional design
-July-September 2026:Advertising and event logistics finalized
- October 2026: Meet Me at the Café community open house event
- November 2026: Post-event evaluation and reporting
i
We anticipate approximately 100 attendees,including both current Café members and first-
time visitors.
Organization Profile
Dove House Recovery Café is a program of Dove House Advocacy Services,a long-standing
nonprofit in Jefferson County that supports survivors of domestic violence,sexual assault,
and other crimes.We've found connection to a safe,healthy community is crucial for
recovering from these challenges,often leaving folks isolated.The Café provides a
welcoming,judgment-free environment for individuals in recovery of all kinds to find
community,connection,and purpose.
Since opening in 2020,the Café has experienced consistent and significant growth.Monthly
meals served have increased from 229 in March 2021 to over 1,300 in September 2025,
reflecting our expanding community engagement and impact.This growth demonstrates
both the need for and success of the Café model in our rural county.
Project Budget
Requested Amount:$2,000
Use of Funds:
- Food and refreshments:$900
-Music and entertainment:$500
-Outreach and promotional materials:$400
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- Event supplies and decorations:$200
Total Project Budget:$2,000
Additional support for staff time,coordination,and facility use will be contributed in-kind.
Evaluation Plan
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Success will be measured through attendance numbers,participant feedback,and post-
event engagement.We will track how many attendees are new to the Café and follow up on
subsequent involvement,such as volunteering,donations,or membership.Participant
surveys will assess whether the event increased understanding and reduced stigma around
recovery challenges.A brief report summarizing outcomes and lessons learned will be
shared with the County and community partners.
References
1.Apple Martine,Director of Jefferson County Public Health 360-385-9400 x443
2.Jim Novelli,Director of Discovery Behavioral Healthcare 360-385-0321
3.Andy Pernsteiner,Acting Sheriff,Jefferson County Sheriffs Office 360-344-9760 x760
If
JEFFERSON COUNTY D O\i e 40 5 e.
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Commissioner Heidi Eisenhour
Amanda Christofferson,Grants Administrator
DATE: - 410
SUBJECT: Thriving Communities Small Grants Program Contracts for Execution
STATEMENT OF ISSUE:
Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January.
Attached are contracts for the fifteen community organizations that the County awarded funds to.
ANALYSIS:
The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's
interests. These various projects will bring benefit to many communities.
FISCAL IMPACT:
The County allocated $10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant
program.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners make a motion to approve of the awards.
REVIEWED BY:
Josh D. 'eters, County Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Thriving Communities Grant Awardees Contract No:TC Grant DoveHouse
Contract For: TC Grant Award Term: Execution-December 31, 2026
COUNTY DEPARTMENT: Auditors Office
Contact Person: Amanda Christofferson
Contact Phone: 360-385-9232
Contact email: amchristofferson@co.jefferson.wa.us
AMOUNT: $500.00 PROCESS: n Exempt from Bid Process
Revenue: $500.00 _ Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund# cs n RFP or RFQ
Munis Org/Obj CS57121-410571 ✓ Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: N/A:El 4h2CaZd . ��lr� Ch J �I, 4/8/2026
Signature; �L Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: El N/A: E e/144. 6 ,Qbvt- _4/8/2026
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 4/17/2026.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 4/16/2026.
DPA JBL reviewed and approved on 4-16-2026
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1