HomeMy WebLinkAboutThriving Communities Grant Awardees PT Summer Band - 042726 AGREEMENT FOR
2026 THRIVING COMMUNITIES SMALL GRANT FUNDING FOR PORT TOWNSEND
SUMMER BAND
This Agreement is by and between Jefferson County,Washington(the COUNTY) and PORT
TOWNSEND SUMMER BAND ("PORT TOWNSEND SUMMER BAND").
WHEREAS, PORT TOWNSEND SUMMER BAND is a non-profit corporation registered
with the Secretary of State of the State of Washington'under UBI number 91-2071336;
WHEREAS, the COUNTY desires to support projects that promote a safe, secure, and
satisfying way of life for Jefferson County residents and visitors. Sought projects that promote a
sense of belonging, so that residents and visitors feel welcomed to share in the many activities,
opportunities, and experiences available across Jefferson County;
WHEREAS, the COUNTY allocated $ 10,000.00 to a fund a Thriving Communities (TC)
small grant program;
WHEREAS, the COUNTY published a request for proposals on September 4, 2025 that
required each proposal to contain an evaluation plan;
WHEREAS, PORT TOWNSEND SUMMER BAND submitted a qualified TC proposal to
the Jefferson County Board of Commissioners (BoCC);
WHEREAS, PORT TOWNSEND SUMMER BAND'S qualified proposal contains an
evaluation plan with criteria;
WHEREAS, the BoCC staff reviewed andrecommended funding all or part of PORT
TOWNSEND SUMMER BAND's qualified proposal;
WHEREAS, the BoCC reviewed the staff recommendation for funding all or part of PORT
TOWNSEND SUMMER BAND's qualified proposal;
IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the
parties as follows:
1. SERVICES TO BE PERFORMED USING THE THRIVING COMMUNITIES
AWARD
a. PORT TOWNSEND SUMMER BAND shall use its capabilities and utilize up to the total
amount of Final TC Award for the approved scope of work for the Project described in
PORT TOWNSEND SUMMER BAND's proposal for the 2026 fiscal year, a copy of which
is attached as Exhibit A.
b. The budget for the Project is described in Exhibit B, attached.
Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S
Page 1
2. RESPONSIBILITIES OF PORT TOWNSEND SUMMER BAND
a. No later than January 31, 2027, PORT TOWNSEND SUMMER BAND shall submit a
report to the BoCC Staff describing the final results as compared to the requirements in
the evaluation plan during the term of this Agreement due.
b. PORT TOWNSEND SUMMER BAND shall maintain books, records, documents and
other evidence that sufficiently and properly,reflect all direct and indirect costs expended
by it to perform this Agreement. These records shall be subject to inspection, review or
audit by personnel of both parties, other personnel duly authorized by either party, the
Office of the State Auditor, and federal officials so authorized by law. All books, records,
documents, and other material relevant to this Agreement will be retained for six years
after expiration of agreement. The Office I of the State Auditor, federal auditors, the
Jefferson County Auditor, and any persons duly authorized by the parties shall have full
access and the right to examine these materials during this period. If any litigation, claim
or audit is started before the expiration of the six (6) year period, the records shall be
retained until all litigation, claims, or audit findings involving the records have been
resolved. Records and other documents, in any medium, furnished by PORT
TOWNSEND SUMMER BAND to the COUNTY, shall remain the property of the
PORT TOWNSEND SUMMER BAND,unless otherwise agreed.
3. RESPONSIBILITY OF JEFFERSON COUNTY
a. The COUNTY shall provide PORT TOWNSEND SUMMER BAND $500.00 in funding
from the Thriving Communities small grant to be used in support PORT TOWNSEND
SUMMER BAND'S qualified program.
b. Said funding is in the amount of the Final TC Award for the 2026 fiscal year.
4. TERM
This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on
December 31, 2026, except for the reports required in Section 2,which are due January 31,2027.
5. NO ASSIGNMENT
A party's interest in this in this Agreement shall not be assigned to any other person.
6. TERMINATION
a. This Agreement may be terminated, in wholes or in part, by the COUNTY upon thirty (30)
days written notice if expected or actual revenue from the grant is reduced or limited in
any way, or for non-performance of duties under this Agreement, or for any reason.
b. PORT TOWNSEND SUMMER BAND may terminate this Agreement upon thirty (30)
days written notice to the COUNTY. If there is termination under this clause,the COUNTY
shall be liable to pay only for services rendered prior to the effective date of termination. If
termination covers a period for which payment has already been made, PORT
TOWNSEND SUMMER BAND shall refund to the COUNTY a pro-rated share of the
Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S
Page 2
payment based upon the balance of time remaining in the paid period, unless otherwise
negotiated.
7. HOLD HARMLESS
a. PORT TOWNSEND SUMMER BAND shall indemnify and hold the COUNTY, and its
officers, employees, agents and volunteers (and their marital communities) harmless from
and shall process and defend at its own expense, including all costs, attorney fees and
expenses relating thereto, all claims, demands, or suits at law or equity arising in whole
or in part, directly or indirectly, from 'iPORT TOWNSEND SUMMER BAND's
negligence or breach of an of its obligations under this Agreement; provided that nothing
herein shall require PORT TOWNSEND SUMMER BAND to indemnify the COUNTY
against and hold harmless the COUNTY from claims, demands or suits based solely upon
the conduct of the COUNTY, its officers, employees, agents and volunteers (and their
marital communities), and; provided further that if the claims or suits are caused by or
result from the concurrent negligence of: (a) PORT TOWNSEND SUMMER BAND's
agents or employees; and, (b) the COUNTY, its officers, employees agents and
volunteers (and their marital communities), this indemnity provision with respect to
claims or suits based upon such negligence, and or the costs to the COUNTY of
defending such claims and suits, etc., shall be valid and enforceable only to the extent of
PORT TOWNSEND SUMMER BAND's negligence, or the negligence of PORT
TOWNSEND SUMMER BAND's agents or employees.
b. PORT TOWNSEND SUMMER BAND specifically assumes potential liability for
actions brought against the COUNTY by PORT TOWNSEND SUMMER BAND's
employees, including all other persons engaged in the performance of any work or
service required of PORT TOWNSEND SUMMER BAND under this Agreement and,
solely for the purpose of this indemnification and defense, PORT TOWNSEND
SUMMER BAND specifically waives any immunity under the state industrial insurance
law, Title 51 RCW. PORT TOWNSEND SUMMER BAND recognize that this waiver
was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of
mutual negotiation.
8. INSURANCE
PORT TOWNSEND SUMMER BAND shall obtain and keep in force during the term of this
Agreement the following insurance:
a. Commercial General Liability Insurance. PORT TOWNSEND SUMMER BAND shall
maintain commercial general liability coverage on a form acceptable to COUNTY Risk
Management for bodily injury, personal injury, and property damage, with a limits of not
less than in the amount of at least $1 million per occurrence, for bodily injury, including
death, and property damage; and
b. Worker's Compensation (Industrial Insurance). PORT TOWNSEND SUMMER BAND
shall maintain workers' compensation insurance at its own expense, as required by Title
51 RCW, for the term of this Agreement ,and shall provide evidence of coverage to
COUNTY Risk Management,upon request.
Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S
Page 3
9. INDEPENDENT CONTRACTOR
a. PORT TOWNSEND SUMMER BAND! and the COUNTY agree that PORT
TOWNSEND SUMMER BAND is an independent contractor with respect to the services
provided pursuant to this Agreement.
b. Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto.
c. Neither PORT TOWNSEND SUMMER BAND nor any employee of PORT
TOWNSEND SUMMER BAND shall be entitled to any benefits accorded COUNTY
employees by virtue of the services provided under this Agreement.
d. The COUNTY shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to PORT TOWNSEND
SUMMER BAND, or any employee, representative, agent or subcontractor of PORT
TOWNSEND SUMMER BAND.
e. PORT TOWNSEND SUMMER BAND shall be responsible for all applicable
withholdings, deductions, state industrial , insurance, tax reports, business licenses,
registrations, and all other obligations of an independent organization.
Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S
Page 41
10. SUBCONTRACTING REQUIREMENTS
a. PORT TOWNSEND SUMMER BAND Owns Contract Performance. PORT
TOWNSEND SUMMER BAND is responsible for meeting all terms and conditions of
this Agreement including standards of service, quality of materials and workmanship,
costs and schedules. Failure of a subcontractor to perform is no defense to a breach of
this Agreement. Port Townsend Summer Band assumes responsibility for all liability for
the actions and quality of services performed by any subcontractor.
b. Subcontractor Disputes. Any dispute arising between PORT TOWNSEND SUMMER
BAND and any subcontractors or between subcontractors must be resolved with
involvement of any kind on the part of the COUNTY and without detrimental impact on
the delivery of contracted goods and services.
11. LEGAL AND REGULATORY COMPLIANCE
While performing under this Agreement, PORT TOWNSEND SUMMER BAND,
subcontractors, and their employees are required to comply with all applicable local, state and
federal laws, codes, ordinances and regulations, including but not limited to:
a. Applicable regulations of the Washington State Department of Labor and Industries,
including WA-DOSH Safety Regulation; and
b. State and Federal Anti-Discrimination Laws.
12. COMPLIANCE WITH LAWS
PORT TOWNSEND SUMMER BAND shall comply with all Federal, State, and local laws and
ordinances applicable to the work to be done under this Agreement.
13. CHOICE OF LAW
The parties agree that this Agreement is entered into in the State of Washington. This Agreement
shall be governed by and construed under the laws of the United States, the State of Washington
and the County of Jefferson, as if applied to transactions entered into and to be performed wholly
within Jefferson County, Washington between Jefferson County residents. No party shall argue
or assert that any state law other than Washington law applies to the governance or construction
of this Agreement.
14. DISPUTES
a. The parties agree to use their best efforts to prevent and resolve disputes before they
escalate into claims or legal actions. Any disputed issue not resolved under this
Agreement shall be submitted in writing within 10 days to the County Risk Manager,
whose decision in the matter shall be final, but shall be subject to judicial review.
b. If either party deem it necessary to institute legal action or proceeding to enforce any
right or obligation under this Agreement, each party in such action shall pay for its own
attorney's fees and court costs.
Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S
Page 5
c. Any legal action shall be initiated in the SLperior Court of the State of Washington for
Jefferson County, subject to the venue provisions for actions against counties in RCW
36.01.050. The parties agree that the parties have the right of appeal from such decisions
of the Superior Court under the laws of the State of Washington.
d. PORT TOWNSEND SUMMER BAND consents to the personal jurisdiction of the courts
of the State of Washington.
15. DISCRIMINATION PROHIBITED
PORT TOWNSEND SUMMER BAND shall no- discriminate on the grounds of age, sex,
marital status, sexual orientation, race, creed, color, national origin, honorably discharged
veteran or military status, or the presence of any sensory, mental, or physical disability or the use
of a trained dog guide or service animal by a person with a disability, unless based upon a bona
fide occupational qualification in the selection and retention of employees, materials, supplies, or
subcontractors.
16. INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated
agreement between the COUNTY and PORT TOWNSEND SUMMER BAND and supersedes
all prior negotiations, representations, or agreements written or oral.
17. PUBLIC RECORDS ACT
Notwithstanding any provisions of this Agreement to the contrary, to the extent any record,
including any electronic, audio, paper or other media, is required to be kept or indexed as a
public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as
may be amended, PORT TOWNSEND SUMMER BAND agrees to maintain all records
constituting public records and to produce or assist the COUNTY in producing such records,
within the time frames and parameters set forth in state law. PORT TOWNSEND SUMMER
BAND further agrees that upon receipt of any written public record request, PORT
TOWNSEND SUMMER BAND shall, within two business days, notify the COUNTY by
providing a copy of the request per the notice provisions of this Agreement.
This Agreement and any reports submitted by PORT TOWNSEND SUMMER BAND are
subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56.
18. RECORDS RETENTION AND AUDIT AUTHORIZATION
a. A minimum of six years, PORT TOWNSEND SUMMER BAND shall maintain
documented proof of payments made, contracts executed and other expenditures
authorized under your Agreement with COUNTY.
b. Upon reasonable notice, PORT TOWNSEND SUMMER BAND shall provide access to
the COUNTY or State representatives to audit records related to the funds provided to
PORT TOWNSEND SUMMER BAND under this Agreement.
Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S
Page 6i
19. NO SEVERABILITY
The terms of this Agreement are not severable. If any provision of this Agreement or the
application of this Agreement to any person or circumstance shall be invalid, illegal, or
unenforceable to any extent, the remainder of this Agreement and the application this Agreement
shall not be enforceable.
20. SURVIVAL
Those provisions of this Agreement that by their sense and purpose should survive the term of
this Agreement shall survive the term of this Agreement for a period equal to any and all relevant
statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions
begun within that period. Without limiting the generality of the preceding sentence, and for the
avoidance of doubt, the provisions that survive the term of this agreement include: (a) controlling
law; (b) insurance; and, (c) indemnification.
21. AMENDMENT, MODIFICATION AND WAIVER
a. This Agreement may be not be amended or modified to change the approved scope of
services in the Final TC Award.
b. Only the BoCC or their delegee by writing (delegation to be made prior to action) shall
have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive
any clause or condition of this Agreement.
c. Any alteration, amendment, modification, or waiver of any clause or condition of this
Agreement is not effective or binding unlese made in writing and signed by the BoCC or
their delegee.
SIGNATURES ARE ON THE FOLLOWING PAGE
Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S
Page 7
JEFFERSON COUNTY WASHINGTON PORT TOWNSEND SUMMER BAND
Board of COUNTY Commissioners
Jeffers° OUNTY,Washington By: 0( '' C,
cZ.
^ Si afire a tcoto/
By: �J �— � -L1
Pa -
Heidi Eis nhour, Chair Date
Name:
B 9 9/vjZ4 Title:
reg :r therton, Member D
Date:
/ILtVat i72-7/2_4,
He.t i dley-Nollette, Member Date
FERSOti,',,
SEAL: .• °'•
•
ATTEST: -,c<\A' ... o�;
w4si i t4 'e's
t V27 0
Carol Gallaway, CMJ Date
Clerk _the Board
Approved as to form only:
04-16-2026
Date
Chief Civil Deputy Pro3ccuting Attorney
Jeremiah B.Luther,DPA
Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S
Page 8
JEFFERSON COUNTY WASHINGTON PORT TOWNSEND St M 1ER BALD
Board of COUNTY Commissioners
Jeferso OUNTY, Washington
By:
Si tore
By: 41 Z1 '
Heidi Ei - our, Chair Date
Name: N, -' S, k1/4{. r-1
4110 .►
9 7'7 Z, Title: Q'
B3-','`therton. Member D e
Date: f.&0.
H .t. diet' Nollette, Mem r Dat
0,0001,444„,.'Y�S O "
SEAL: ,�t`'�F,F .•��,; cp'••
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�'� '�` : '•to
ATTEST: Oil .�...•... �O `
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�'1.. (2 7 ZIP
.
Carol Gallaway, CM Date
Clerk the Board
Approved as to form only:
04-16-2026
. Date
k_ .:: Cl‘' Dcrtith Pta.,R u :Wortley
Jeremiah B. Luther,DPA
Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S
Page 8
EXHIBIT A- SCOPE OF WORK
PORT TOWNSEND SUMMER BAND has been awarded $500.00 (the "Final TC Award"),
after recommendation by the TC staff. Port Townsend Summer Band shall use the Final TC
Award consistently with its response to the request for proposal submitted.
A true and correct copy of the PORT TOWNSEND SUMMER BAND's response to the request
for proposal is attached as Exhibit C.
Thriving Communities Grant Award Agreement for PORT TOWNSEND SUMMER BAND'S
Page 9
EXHIBIT B—BUDGET
PORT TOWNSEND SUMMER BAND has been awarded$500.00(the "Final TC Award"),
after recommendation by the TC staff. Port Townsend Summer Band shall use the Final TC
Award consistently with its response to the request for proposal submitted to the BOCC.
A true and correct copy of the PORT TOWNSEND'SUMMER BAND's response to the request
for proposal is attached as Exhibit C.
Applicant: Port Townsend Summer Band
Contact: Michael Hohnbaum
Address: P.O. Box 424, Port Townsend, WA 98368
Phone:
Email: ptsummerband@gmail.com
Thriving Communities Grant Award Agreement forPORT TOWNSEND SUMMER BAND'S
Page 10
Exhibit'C
PORT TOWNSEND SUMMER BAND'S PROPOSAL
Request for Proposal(RFP) starts after this page
Thriving Communities Grant Award Agreement;for PORT TOWNSEND SUMMER BAND'S
Page' 11
Band is re uestin a ThrivingCommunities rant o��
The Port Townsend Summer q g g
support a series of free indoor and outdoor concerts in Port Townsend in pp 6.
The total amount requested is $1,000. We anticipate presenting seven �C 2 4 2025
performances. �
JEFFERGCN COON'
The Port Townsend Summer Band (www.ptsummerband.org) is a commun $ ` SIONERS
501(c3) organization based in Jefferson County. We invite and welcome everyone in
the community—locals, tourists, families, all ages—to gather together for free,
accessible, live-music performances along the'scenic waterfront and at the Jefferson
County fairgrounds, and to join in two public ceremonies in the American Legion Hall to
remember and honor local service members and veterans. The band promotes a sense
of belonging for the 40-plus musicians who share their passion for creating music
together by meeting for weekly rehearsals in spring and summer and joining together •
with a season-end potluck for members and their families.
ORGANIZATION PROFILE
The love of music and the joyof performingunites people of all backgrounds and
P P 9
fosters a sense of community. Formed by a gathering of talented local musicians, the
Port Townsend Summer Band played its first concert in 1993 in the gazebo in
Chetzemoka Park. Since then, the band and its volunteer brass, woodwind, and
percussion players have entertained generations of audience members with free, hour-
long, family-friendly concerts held throughout the summer. In addition, the band
supports our local American Legion by playing for their Memorial Day and Veterans
Day ceremonies.
The band members come from a wide range of musical backgrounds and include a
large range of ages—from teens and up—with the expectation that members have the
ability to read music at a minimum high schoOl level. We take pride in providing a
congenial and supportive environment for musicians to engage in the joys of performing
music while maintaining or improving their skills. Members come from throughout the
Olympic Peninsula, meeting at Port Townsend High School for weekly rehearsals from
early May through August.
PROPOSED ACTIVITIES
The band will prepare for and perform a series of concerts for the community in 2026.
The outdoor concerts at Pope Marine Park traditionally take place on Sunday
afternoons. Other venues include the Jefferson County Fairgrounds and the American
Legion Hall. The schedule will be finalized in January, but is expected to have seven
concerts scheduled for May, June, July, August, and November.
PROJECT BUDGET AND SUSTAINABILITY
The project budget of$1,000 would support the band's concert performances in 2026.
The total amount of expenses budgeted for this past year's season was $11,970. Using
that as a projection for 2026, a grant of $1,000 would contribute close to 10% of our
annual budget, offsetting the estimated cost per concert by $143. This would be really
helpful in securing the band's financial future.
Annual expenses include a stipend for the conductor; printing of programs and flyers;
printing costs to reproduce sheet music; and licensing fees for new music. Overhead
expenses include insurance, website fees, storage for instruments; band shirts; fees for
memberships to music organizations; and fees for rental of the high school band room.
The City of Port Townsend has generously waived rental fees for the use of the Cotton
and Pope Marine Buildings. Income is derived from donations at concerts, from annual
donors, and from local businesses. Grants from the Port Townsend Arts Commission
have supported printing of promotional posters and concert programs.
FEASIBILITY/CAPACITY AND QUALIFICATIONS
The Summer Band is a 501(c)3 nonprofit with 133 years of experience in successfully
planning, scheduling, setting up, and performing live concerts. The band has accrued
approximately two years of expenses in savings to serve as an emergency fund.
PROPOSED OUTCOMES AND EVALUATION
• Band members will feel a sense of accomplishment, teamwork, and growth of
personal musical skills at the end of the season: evaluated via member survey
• Audiences will be entertained and inspired through seeing and hearing live music
performed by a diverse group of local residents: evaluated via email survey
• Jefferson County service members, veterans, and their families will feel supported
and honored through the efforts of the band members to bring inspiring music to the
ceremonies at the American Legion: evaluated via query to Legion event organizer
DIVERSITY AND INCLUSION
Band membership and performances are open to all; concert venues and rehearsal
spaces are ADA accessible. The 40-plus members of the band range in age from 16 to
over-80, with about an even distribution of gender. A number of veterans from military
bands join the ranks. The addition of the youth scholarship program has enhanced the
band's community outreach to our young musicians. In the past few years, the band
has forged collaborations with other organizations, performing with the Community
Choir, a local dance troupe, the Sequim City iBand, and the Rainbow Girls.
REFERENCES
• Linda Gaede (gaede@olympus.net): Local supporter/donor
• Robert Nathan (abbyvetl @yahoo.com): Board Secretary, Band member/musician,
Board President of the Port Townsend Symphony Orchestra
• Marge Rosen (margerosenmusic@gmail.com): Band conductor, former U.S. Navy
Band musician
Grant submitted by Elizabeth Becker, Board Member and band musician
(elizabeth@a.seaportphotography.com, 360-302-1220)
NET INCOME $259.26 -$33.81 -$482.00 -$905.09 -$99.68 $3,137.95 $759.08 $593.73 $0.00 $0.00 $0.00 $0.00 $3,229.44 i
BANK BALANCE-$10,000.00 $10,252.43 $10,118.62 $9,736.62 $8,722.22 $8,622.54 $12,137.56 $12,571.65 $13,170.41 I
RESERVE ACCOUNT(CD) $5,312.57 $5,329.35 $5,347.98 $5,366.08 $5,384.84 $5,403.06 $10,414.63 $10,414.63
BANK BALANCE-wtsap(3935.25) I $4,042.08 $4,042.08 $4,042.08 $4,051.39 $4,051.39 $4,051.39 $0.00
Check Book Balance-First Fed 1 $10,152.43 $10,118.62 $9,636.62 $8,722.22 $8,622.54 $11,762.37 $12,571.65 $13,113.30 9/10/25
' 11
i I
i ! i 1 -__-_-
EXPLANATION OF OTHER INCOME
I I I ----- I -._ - _
March $ 500.00 P.T.Arts Commission Grant for 2024
— —
July $ 50.00 Replaces$50 w/d amt from FF for Change/Raffle
{ . I
August $ 300.00 Stipend for concert-Jeffco Airport Days ( 1 -
August $ 52.08 Proceeds from Merchandise Sales
— —
$ 902.08 _.--- _ _---_ .
I I I I I I
- - I ` I __ -
Note: To Compute"Total Donations"Add _ _- __ _
August 1
Donations $4,930.00
Mighty Cause/Give Big $1,305.00 _
Scholarship Donations $ 45.00 -
—_---- -__-- _----..--------_..—_$6,280.001 .—__L-_—_________._______
2
PTSB PTS8
PROFIT ANb LOSS STATEMENT PROFIT AND LOSS STATEMENT
2025 2025 '-rear
INCOME January February March Nall May June JJavaisemen..y At s °Cebu news.New. oPJanuaryJuneDate
Donations 5 260.00 $ 50.00 $ 110.00 $ 10.0D M71#0011 $ 785.00 S 260.00 $4,930.00
Concert Receipts $ 741.00 S 371.00 S 1,112.00
Mghy Canso/Grro Big 5 300.00 5 775,00 5 200.00 S 15.00 5 15.00 5 1,305.00
Scholarship Raffle S 356.00 $ 356.00
Scholarship Donations $ 45.00 $ 45.00
Grants/001er Income S 500.00 0 50.00 S 352.08 5 902.08
Close KSsap Bank 49404ee 5 4,051.39
TOTAL INCOME S 560.00 S - 5 550.00 5 110.00 S 785.00 *M00NV 0006004 5 998.08 $ - S - $ - 5 - 004000n0
Year to
EXPENSES January Febuany March April Nay June JWy August 9.ptenne oaosu Nenernber oamMe Data
Duos 8 Morn/uships - $0.00
Assn Concert Band Dues $0.00
ASCAP/BMI Pod.Fees S0.00
WA Music Educalors Assn S0.00
EoulpnentlEquipment Rental 500.00 5435.00 557.11 5572.99
Federal Texas 8 Fees 570.00 570.00
Fund-Reamg $0.00
Conductor $0.00
Guest Player $0.00
HalNenue Rental $100.00 545.00 5145.00
HetNenue Rental Deposes 5100.00 5100.00
Insurance $0.00
Mscellaneoue t 55,050.00 55,050.00
Mimic Purchased S921.58 5165.52 554.29 51,141.39
P.O.Box 5192.00 5192.00
PaypeVGHe Big 58.17 530.69 50.69 51.68 55.16 546.59
Fees/Donations
Paypal Fees Page 8 Facebook S42.08 $42.08
Postage 557.58 557.58
Priming $62.82 S654.70 5717.52
Palloty 50.00
Scholarship 5300.00 $300.00
Storage 5852.00 5852.00
SuppSes 522.3t 522.31
Undomdf-shuls 50.00
WA FBeg Fee $0.00
Web Site SI72.57 533.81 56.19 516257
TOTAL EXPENSES 3300.74 533.81 51,032.00 51,015.09 5884.68 S537.05 55.261.31 5404.35 50.00 $0.00 $0.00 50.00 59,472,03
NET INCOME $259.26 433.81 5402.60 4905.00 409.58 S3,137.95 1789.08 S593.73 $0.00 $0.00 $0.00 $0.00 53,229.44
BANN BALANCE410,000.00 *Matti MO11111M 59,736.62 58.722,22 88,622.54 28411le10 E MIA Md111011
RESERVE ACCOUNT 1C111 55 112 57.,55 3741S 55 347 98 $5 366 08 55 384,04 5S 401 06 0e*e108e Rxee6:RA
RANK RA1 ANPF4iusetrmae 5404701N 5404700 54 047 D8 5405114 SA051In, 04114139 1000
CJed Rook Balance first Fed S10.15243 510.114.62 59,63642 59,722.22 58.62254 00200000 512.571,65 51311530 9/10/25
EXPLANAIION OF OTHER INCOME
I I L I
Maim 5 600.0$ P.T.Ant Commission Gram for 2024
July $ 50.00 Replaces 550 tad erns from FF farO,onge/Raffle
1
Auqusl 5 300,00 Stipend for concerlJeflm Akpo9 Dan
August S 52.08 Proceeds from Merchandise Salon
S 902.06
Nate:To Compute-Total Donations"Add
August
Donations e0ROnM I
Mighty Cause/Gne Blq nMn1M
Scholarship Donatons $ 45.00 I
11111MM
JEFFERSON COUNTY`�'c(
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Commissioner Heidi Eisenhour
Amanda Christofferson,Grants Administrator
DATE: Arvi 3"
SUBJECT: Thriving Communities Small Grants Program Contracts for Execution
STATEMENT OF ISSUE:
Jefferson County BOCC committed awards for the Thriving Communities Small Grants program in January.
Attached are contracts for the fifteen community organizations that the County awarded funds to.
ANALYSIS:
The fifteen awardees have provided W9 documentation and the contracts with them will secure the County's
interests. These various projects will bring benefit to many communities.
FISCAL IMPACT:
The County allocated$10,000 in the 2026 budget in order to fund the Thriving Communities Small Grant
program.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners make a motion to approve of the awards.
REVIEWED BY:
Josh . eters, County Administrator Date
CONTRACT REVIEW FORM Clear Fom,
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Thriving Communities Grant Awardees Contract No: TC Award PTSummerBand
2026
Contract For: TC Grant Award Term: Execution-December 31,2026
COUNTY DEPARTMENT: Auditors Office
Contact Person: Amanda Christofferson
Contact-Phone: 360-385-9232
Contact email: amchristofferson@co.jefferson.wa.us
AMOUNT: $500.00 PROCESS: ❑ Exempt from Bid Process
Revenue: -$500.00 _ Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund# cs RFP or RFQ
Munis Org/Obj CS57121-410571 - V Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: Li N/A: 4yt Ck// �L 4/8/2026
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON' PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. �J
CERTIFIED: N/A: 4in�i- Lu-2 G4%�eit,2eiL _4/8/2026
Signature i Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 4/17/2026.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 4/16/2026.
DPA JBL reviewed and approved on 4-16-2026
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
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